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11-88
• , Resolution No. 11-88 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT AGREEMENT NO. 1 WITH CHRISTOPHER B. BURKE ENGINEERING, LTD. (2009 Combined Sewer Separation Project-Lord Street Basin Project) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that Sean R. Stegall, City Manager, and Jennifer Quinton, Acting City Clerk, be and are hereby authorized and directed to execute amendment agreement no. 1 on behalf of the City of Elgin with Christopher B. Burke Engineering, Ltd. in connection with the 2009 Combined Sewer Separation Project-Lord Street Basin Project, a copy of which is attached hereto and made a part hereof by reference. s/ David J. Kaptain David J. Kaptain, Mayor Presented: May 11, 2011 Adopted: May 11, 2011 Vote: Yeas: 6 Nays: 0 Attest: s/Jennifer Quinton Jennifer Quinton, Acting City Clerk AMENDMENT AGREEMENT No. 1 THIS AMENDMENT AGREEMENT No. 1 is hereby made and entered into this 11th day of May , 2011, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as the "City"), and Christopher B. Burke Engineering, Ltd., an Illinois corporation(hereinafter referred to as "Engineer"). WHEREAS, the City and Engineer hereto have previously entered into an agreement dated December 16, 2009 (hereinafter referred to as"Original Agreement"), attached hereto and made a part hereof as Attachment A, wherein the City engaged the Engineer to furnish certain professional services in connection with the public construction project commonly known as the 2009 Combined Sewer Separation Project—Lord Street Basin Project (hereinafter referred to as the"Project"); and WHEREAS, the City has determined that the proposed scope of the Project should be modified to include Construction Administration and Construction Engineering Activities (hereinafter referred to as"Inspection Services"); and WHEREAS, the Original Agreement provides for a total maximum payment to Engineer of $824,223.08; and WHEREAS, the parties hereto agree that the total maximum payment for the Inspection Services described in this Amendment Agreement No. 1 shall be in the amount of$394,524.00; and WHEREAS, the Original Agreement as amended by this Amendment Agreement No. 1 will provide for a maximum total amount of $1,218,747.08 which constitutes an increase of 48 percent(48 %) over the amount of the Original Agreement ; and WHEREAS, the circumstances necessitating the change in performance contemplated by this amendment were not reasonably foreseeable at the time Original Agreement was signed; the change contemplated by this Amendment Agreement No. 1 is germane to the Original Agreement as signed; and this Amendment Agreement No. 1 is in the best interests of City and is authorized by law. NOW, THEREFORE, for and in consideration of the mutual promises and covenants provided for herein, and other good and valuable consideration, the sufficiency of which is hereby mutually acknowledged, the parties hereto agree as follows: 1. The above recitals are incorporated into and made a part of this agreement as if fully recited hereby. 2. That Section 1 of the Original Agreement is hereby amended by adding the following subparagraph B to read as follows: "The Engineer shall provide Inspection Services for the Project which includes the removal of existing infrastructure and the construction of new water main, storm sewer, sanitary sewer, curb and gutter, utility adjustments, survey monuments, pavement base course, pavement surface courses, traffic control and other appurtenances consistent with City requirements." 3. Section 1 of the Original Agreement is hereby amended by adding the following Subparagraph D to read as follows: "D. Engineer shall further furnish Inspection Services for the Project as outlined and detailed in Attachment A-1, attached hereto and made a part hereof." The additional Inspection Services contemplated by this Amendment Agreement No. 1 are attached hereto and made a part hereof as Attachment A-1. 4. That Section 2 of the Original Agreement is hereby amended by adding a Subparagraph C to provide as follows: "C. Engineer shall provide Inspection Services in accordance with the schedule outlined herein and detailed in Attachment B-1, attached hereto and made a part hereof'. The Inspection Service Schedule for Inspection Services to be provided by Engineer pursuant to this Amendment Agreement No. 1 and labeled `Attachment B-1' attached hereto are hereby incorporated into and made a part of this Amendment Agreement No. 1. 5. That Section 4 of the Original Agreement is hereby amended by adding the following paragraph E to read as follows: "E. For services described in Attachments A-1 and B-1, ENGINEER shall be paid at the billing rate of personnel employed on the PROJECT with the total fee not to exceed$394,524.00, regardless of the actual costs incurred by the ENGINEER unless substantial modifications to the Scope of Work are authorized in writing by the City. The detailed basis of the additional fee associated with Amendment Agreement No. 1 is included in Attachment C-1, attached hereto and made a part hereof and is based on hourly rates of personnel utilized." Attachment C-1, attached hereto, is hereby incorporated into this Amendment Agreement No. 1 and made a part hereof. 6. That except as amended by this Amendment Agreement No. 1, the Original Agreement shall remain in full force and effect. 7. That in the event of any conflict between the terms of the Original Agreement, and the provisions in this Amendment Agreement No. 1, the provisions of this Amendment Agreement No. 1 shall control. 8. The Original Agreement is hereby amended by adding a paragraph 29 to provide as follows: '29. Limitation of Actions: Engineer shall not be entitled to, and hereby waives, any and all rights that it might have to file suit or bring any cause of action or claim for damages against the City of Elgin and/or its affiliates, officers, employees, agents, attorneys, boards and commissions of any nature whatsoever and in whatsoever forum after two (2) years from the date of this Agreement.' 9. The Original Agreement is hereby amended by adding a paragraph 30 to provide as follows: '30. Interest: Engineer hereby waives any and all claims to interest on money claimed to be due pursuant to this Agreement, and any and all such rights to interest to which it may otherwise be entitled pursuant to law, including, but not limited to, pursuant to the Local Government Prompt Payment Act, as amended (50 ILCS 505/1, et seq.), or the Illinois Interest Act, as amended (815 ILCS 205/1, et seq.).' IN WITNESS WHEREOF, the undersigned have entered into and executed this Amendment Agreement as of the date and year first written above. CITY OF ELGIN A� CONSULTANT By: ji��%/ �Q By: Ci Manager Its President Attest: Attest: ,, LOP / Gt �'r.,I�JOQ`�J Ci lerk Its 'secretary N\ELGIN\090458\Admin\Amendment Agreement No.1\Engineering Amendment.Revised 041311.doc Attachment A AGREEMENT THIS AGREEMENT is made and entered into this J day of/960/01-413-2009,by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY") and Christopher B. Burke Engineering, Ltd., an Illinois Corporation (hereinafter referred to as "ENGINEER"). WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional services in connection with the design and bidding services for the Lord Street Combined Sewer Separation Project(hereinafter referred to as the PROJECT); and WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE,it is hereby agreed by and between the CITY and the ENGINEER that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent it in the engineering matters involved in the PROJECT as described herein,subject to the following terms and conditions and stipulations,to-wit: 1. SCOPE OF SERVICES A. All work hereunder shall be performed under the direction of the Water System Superintendent of the CITY,herein after referred to as the"SUPERINTENDENT" B. ENGINEER shall perform surveys and studies of the LORD STREET COMBINED SEWER AREA,prepare plans,specifications,and estimates for the first phase of the sewer separation,and coordinate the improvements with the residents of the basin as outlined herein and detailed in Attachment A hereto. C. A detailed Scope of Services is attached hereto as Attachment A. 2. PROGRESS REPORTS A. A detailed project schedule for the Project is included as Attachment B, attached hereto. Progress will be recorded on the project schedule and submitted monthly as a component of the Status Report described in B below. B. The ENGINEER will submit to the SUPERINTENDENT monthly a status report keyed to the project schedule.A brief narrative will be provided identifying progress, findings and outstanding issues. 3. WORK PRODUCTS All work products prepared by the ENGINEER pursuant hereto including,but not limited to, reports, designs, calculations, work drawings, studies, photographs, models and recommendations shall be the property of the CITY and shall be delivered to the CITY upon request of the SUPERINTENDENT provided, however, that the ENGINEER may retain copies of such work products for its records. Such work products are not intended or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER City of Elgin, Illinois Lord Street Combined Sewer Separation Project -1- 4. PAYMENTS TO THE ENGINEER(Not to Exceed Method) A. For services provided,the ENGINEER shall be paid at the billing rate of personnel employed on this PROJECT,with the total fee not to exceed$824,223.08 regardless of the actual costs incurred by the ENGINEER unless substantial modifications to the scope of the work are authorized in writing by the SUPERINTENDENT and approved by the City Council of the City. The attached Standard Charges for Professional Services dated January,2009 will be utilized for this PROJECT. B. For outside services provided by other firms or subconsultants,the CITY shall pay the ENGINEER the invoiced fee to the ENGINEER,plus 0%. Any such amounts for outside services shall be included in the total fee not to exceed$824,223.08 C. For other direct costs provided by outside firms,the CITY shall pay the ENGINEER the invoiced fee in accordance with the attached Direct Cost Schedule dated July 2, 2007. Any such direct cost shall be included within the total fee not to exceed $824,223.08. D. The CITY shall make periodic payments to the ENGINEER based upon actual progress within 30 days after receipt and approval of invoice. Said periodic payments to the ENGINEER shall not exceed the amounts shown in the following schedule, and full payments for each task shall not be made until the task is completed and accepted by the CITY. However, the amounts shown below are estimates and may vary from task to task as long as the total not to exceed fee remains unchanged. A detailed cost breakdown with estimated manhours by classification is included in Attachment A. f:.� - -��-. ..,..�.;. � .� -�•�::is '��« =�-" - res-.>., v.. 1-Data Collection $10,240.00 2—Survey of Existing Drainage Structures $16,776.00 3—Stakeholder Meetings $23,975.00 4—Sanitary Load and Capacity Analysis $23,304.00 5—Televising and Smoke Testing of Sewer $169,090.08 6—Existing Conditions XP-SWMM Modeling $41,054.00 7—XP-SWMM Alternatives Analysis $47,302.00 8—City Coordination $10,316.00 9—Topographic Survey/Boundary Survey $75,996.00 10—Geotechnical Investigation $44,744.00 11—Pre-Final Plans,Specifications and Estimates $187,716.00 12—Permitting Plans $29,116.00 13—City of Elgin Stormwater Management Permit $12,504.00 14—Wetland Permitting $22,864.00 15—TEPA Watermain/Sanitary Permits $8,292.00 16—MOT Permitting $9,484.00 17—Railroad Permitting $6,828.00 18—Utility Coordination $8,648.00 19—Public.Information Meeting $4,064.00 20—Final Plans,Specifications and Estimates $46,394.00 21—Bid Documents $13,688.00 22—Bidding Assistance $2,568.00 Subtotal $814,963.08 Direct Costs $9,260.00 Total $824,223.08 City of Elgin, Illinois Lord Street Combined Sewer Separation Project -2- 5. INVOICES A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress reports will be included with all payment requests. B. The ENGINEER shall maintain records showing actual time devoted and cost incurred. The ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data and records of the ENGINEER for work done under this Agreement. The ENGINEER shall make these records available at reasonable times during the Agreement period, and for a year after termination of this Agreement. 6. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this Agreement is so terminated, the ENGINEER shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination,except that reimbursement shall not exceed the amounts set forth under Paragraph 4 above. 7. TERM This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed and,unless terminated for cause or pursuant to Article 5,shall be deemed concluded on the date the CITY determines that all of the ENGINEER's work under this Agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect to any term or provision of the Agreement. 8. NOTICE OF CLAIM If the ENGINEER wishes to make a claim for additional compensation as a result of action taken by the CITY,the ENGINEER shall give written notice ofhis claim within 15 days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the ENGINEER. Regardless of the decision of the SUPERINTENDENT relative to a claim submitted by the ENGINEER,all work required under this Agreement as determined by the SUPERINTENDENT shall proceed without interruption. 9. BREACH OF CONTRACT If either party violates or breaches any term of this Agreement,such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; and,in addition,if either party,by reason of any default,fails within fifteen(15)days after notice thereof by the other party to comply with the conditions of the Agreement,the other party may terminate this Agreement. 10. INDEMNIFICATION To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and hold harmless the CITY,its officers,employees,agents,boards and commissions from and against any and all claims, suits,judgments,costs, attorney's fees,damages or other relief, including but not limited to worker's compensation claims, in any way resulting from or City of Elgin, Illinois Lord Street Combined Sewer Separation Project -3- arising out of negligent actions or omissions of the ENGINEER in connection herewith, including negligence or omissions of employees or agents of the ENGINEER arising out of the performance of this Agreement. In the event of any action against the CITY,its officers, employees, agents, boards or commissions, covered by the foregoing duty to indemnify, defend and hold harmless such action shall be defended by legal counsel of the CITY's choosing. The provisions of this paragraph shall survive any expiration,completion and/or termination of this Agreement. 11. NO PERSONAL LIABILITY No official,SUPERINTENDENT,officer,agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. 12. INSURANCE A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in effect,during the term of this Agreement,a policy of comprehensive general liability insurance with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The ENGINEER shall deliver to the SUPERINTENDENT a Certification of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty (30) days prior written notice to the SUPERINTENDENT. The Certificate of Insurance which shall include Contractual obligation assumed by the ENGINEER under Article 10 entitled"Indemnification" shall be provided. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. There shall be no endorsement or modification of this insurance to make it excess over other available insurance, alternatively,if the insurance states that it is excess or prorated,it shall be endorsed to be primary with respect to the CITY. B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance covering all owned,non-owned and hired motor vehicles with limits of not less than$500,000 per occurrence for damage to property. C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of $1,000,000 per occurrence subject to a$1,000,000 aggregate. D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability Insurance Covering claims resulting from error,omissions or negligent acts with a combined single limit of not less than $1,000,000 per occurrence. A Certificate of Insurance shall be submitted to the SUPERINTENDENT as evidence of insurance protection. The policy shall not be modified or terminated without thirty(30)days prior written notice to the SUPERINTENDENT. City of Elgin, Illinois Lord Street Combined Sewer Separation Project -4- 1 13. CONSTRUCTION MEANS,METHODS,TECHNIQUES,SEQUENCES, PROCEDURES AND SAFETY The ENGINEER shall not have control over or charge of and shall not be responsible for construction means,methods,techniques,sequences or procedures,or for safety precautions and programs in connection with the construction,unless specifically identified in the Scope of Services. 14. NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement,there shall be no discrimination against any employee or applicant for employment because of sex,age,race, color,creed,national origin,marital status,of the presence of any sensory,mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination,rates of pay or other forms of compensation and selection for training,including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex,race, color,creed,national origin,age except minimum age and retirement provisions, marital status or the presence of any sensory,mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY. 15. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the CITY. 16. DELEGATIONS AND SUBCONTRACTORS Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to each and every item,condition and other provision hereof to the same extent that the ENGINEER would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. Any proposed subcontractor shall require the CITY's advanced written approval. 17. NO CO-PARTNERSHIP OR AGENCY This Agreement shall not be construed so as to create a partnership, joint venture, employment or other agency relationship between the parties hereto. 18. SEVERABILITY The parties intend and agree that,if any paragraph, sub-paragraph,phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable,all other portions of this Agreement shall remain in full force and effect. City of Elgin, Illinois Lord Street Combined Sewer Separation Project -5- 19. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define,limit or describe the scope of intent of any provision of this Agreement,nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. 20. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed,modified,discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. 21. APPLICABLE LAW This Agreement shall be deemed to have been made in,and shall be construed in accordance with the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County,Illinois. 22. NEWS RELEASES The ENGINEER may not issue any news releases without prior approval from the SUPERINTENDENT,nor will the ENGINEER make public proposals developed under this Agreement without prior written approval from the SUPERINTENDENT prior to said documentation becoming matters of public record. 23. COOPERATION WITH OTHER CONSULTANTS The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work associated with the PROJECT. 24. INTERFERENCE WITH PUBLIC CONTRACTING The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a violation of 720 ILCS 5/33E et seq.or any similar state or federal statute regarding bid rigging. 25. SEXUAL HARASSMENT As a condition of this contract,the ENGINEER shall have written sexual harassment policies that include, at a minimum,the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment,utilizing examples; D. the vendor's internal complaint process including penalties; City of Elgin, Illinois Lord Street Combined Sewer Separation Project -6- E. the legal recourse,investigative and complaint process available through the Illinois Department of Human Rights,and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon request 775 ILCS 5/2-105. 26. WRITTEN COMMUNICATIONS All recommendations and other communications by the ENGINEER to the SUPERINTENDENT and to other participants which may affect cost or time of completion shall be made or confirmed in writing. The SUPERINTENDENT may also require other recommendations and communications by the ENGINEER be made or confirmed in writing. 27. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail,postage prepaid, addressed as follows: A. As to CITY: Kyla Jacobsen Water System Superintendent City of Elgin 150 Dexter Court Elgin,Illinois 60120-5555 B. As to ENGINEER: Michael E. Kerr Executive Vice President Christopher B. Burke Engineering,Ltd. 9575 W. Higgins Road, Suite 600 Rosemont,Illinois 60018 28. COMPLIANCE WITH LAWS Notwithstanding any other provision of this AGREEMENT it is expressly agreed and understood that in connection with the performance of this AGREEMENT that the ENGINEER shall comply with all applicable Federal,State,City and other requirements of law,including,but not limited to,any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, ENGINEER hereby certifies, represents and warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing products and/or services with respect to this AGREEMENT shall be legal residents of the United States. ENGINEER shall also at its expense secure all permits and licenses, pay all charges and fees and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the City of Elgin, Illinois Lord Street Combined Sewer Separation Project -7- products and/or services to be provided for in this AGREEMENT. The CITY shall have the right to audit any records in the possession or control of the ENGINEER to determine ENGINEER'S compliance with the provisions of this section. In the event the CITY proceeds with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S relevant records at no cost to the CITY and shall pay all costs of any audit at ENGINEER'S sole expense. IN WITNESS WHEREOF,the parties hereto have entered into and executed this agreement effective as of the date and year first written above. FOR THE CITY: FOR THE ENGINEER: zpete By4 9 • By '44.1/ f City •ger Executive Vice President Attest: City Clerk City of Elgin, Illinois Lord Street Combined Sewer Separation Project -8- CHRISTOPHER B. BURKE ENGINEERING, LTD. STANDARD CHARGES FOR PROFESSIONAL SERVICES CITY OF ELGIN JANUARY,2009 Charges* Personnel ($/Hr) Principal 240 Engineer VI 210 Engineer V 173 Engineer IV 138 Engineer 111 125 Engineer I/II 102 Survey V 178 Survey IV 132 Survey ill 127 Survey II 100 Survey I 78 Resource Planner V 112 Resource Planner IV 108 Resource Planner III 100 Resource Planner I/I1 88 Engineering Technician V 150 Engineering Technician IV 132 Engineering Technician HI 107 Engineering Technician I/ll 97 CAD Manager 138 Assistant CAD Manager 126 CAD II 125 CAD I 98 GIS Specialist Ill 120 GIS Specialist I/II 67 Landscape Architect 138 Environmental Resource Specialist V 154 Environmental Resource Specialist IV 134 Environmental Resource Specialist III 114 Environmental Resource Specialist I/1l 94 Environmental Resource Technician 90 Administrative 88 Engineering Intern 53 Survey Intern 53 Information Technician III 97 Information Technician 1/11 62 Direct Costs Outside Copies, Blueprints, Messenger,Delivery Services, Mileage Cost "Charges include overhead and profit N:PROPOSALS STANDARD CHARG S nzoO9S nda caeges.,,,sos.doc The Burke Group 9575 W. Higgins Rd. Rosemont, IL 60018 July 2, 2007 Code Description Price 111 8.5"x11"RIP'd Color laser copies,Fiery's 1.30/ea 117 11"x17" RIP'd Color laser copies,Fiery's 1.50/ea 121 Scanned color images-printed on bond paper 6.00/sq.ft. 122 Additional prints of your original 6.00/sq.ft. 151 Premium color poster 3.00/sq.ft. 155 Operator required-Processing charge 25.00/quarter hr. 157 Small format color scan to PDF 2.00/sq.ft. 400 8.5"x11"B/W impressions .08/page 403 8.5"x11"Color paper stock .10/sheet 404 8.5"x11"Card Stock .12/sheet 405 8.5"x11"Sticky back 1.00/sheet 409 Clear 4 mil mylar cover .50/sheet 411 Variable Magnification .50/setting 413 8.5"x11"Monochrome scan .20/per side 413-1 11"x17"Monochrome scan .25/per side 414 8.5"x14"B/W impression .10/sheet 417 11"x17"B/W impression .12/page 418 11"x17"Card stock .19/sheet 419 11°x17"Colored Paper .16/sheet 420 1/4"Plastic comb binding 1.40/each 421 3/8"Plastic comb binding 1.60 each 422 1/2"Plastic comb binding 2.40/each 423 5/8"Plastic comb binding 2.50/each 424 3/40 Plastic comb binding 2.75/each 425 7/8"Plastic comb binding 2.901each 426 1° Plastic comb binding 3.OS1eech 427 1-1/8" Plastic comb binding 3.55/each 428 1-1/4"Plastic comb binding 3.85/each 429 1-112"Plastic comb binding 4.00 each 430 1-3/40 Plastic comb binding 4.50 each 431 2" Plastic comb binding 4.70/each 438 Stapling .05/set 444-1 Plastic jackets 1.25/each 444 Misc.charges 1.25/each 455 Imaging on tabs .15/impression 456 Tab card stock .75/sheet 470 Handwork 45.00/hr 472 Fan folding-11°x17" to 8.5"x11" .025/sheet 473 Inserting .04/sheet 474 Drilling-Standard 2 or 3 holes 2.50/500 sheets 500 8.5°x11" Color laser copy .90/per 502 8.5°x11° Small format color scan .50/per side 502-1 1111x17"Small format coir scan 1.00/per side 514 8.5"x14"Color laser copies,double-sided 1.50leach 517 11"x17"Color laser copy 1.50/per 580 Mounting on 3/W'foamcore 3.45/sq.ft 73 Overtime 40.00/hr 111 11( Paper per case or package 8.5"x11",8.5"x14"&11"x17" Subject to change 800 Digital bond prints/plots .135/sq.ft 800H Half size bond prints/plots .1351sq.ft. 802 Scan setup .50/sheet 822 Scan to file 2.00/sheet 850 Large document vellum prints .40/sq.ft. 872 Folding .05/sq.ft. 870 Handwork $35.00 885 Mylar reproduction 1.951sq.ft. 900 Digital bond prints/plots .135/sq.ft. 90011 Half size bond prints/plots .1351sq.ft. 905 Color inkjet plots 2.40/sq.ft. 910 Mylar prints/plots 1.95/sq.ft. 924 Bum CD $20.00 925 File conversion processing .75/sheet 950 Vellum plots 1.25/sq.ft ViNJVIHJV11V Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES INTRODUCT/ON Christopher B. Burke Engineering, Ltd. (CBBEL) understands that the City of Elgin would like to construct new and separated sewers in the Lord Street Basin of their combined sewer area. CBBEL understands that the City of Elgin has a combined sewer system serving approximately 3,090 acres of the central part of the City with 10 combined sewer overflow (CSO) points. The CSOs discharge to the Fox River under Permit IL 0070505. We also understand that the City is required to minimize CSO frequency and volume, and actively work to reduce water quality impacts from CSOs. This is critical as the section of the Fox River where the City's CSOs discharge has been identified as being "impaired'. Most importantly, CBBEL understands that the IEPA has requested that the water quality impacts of the City's CSOs be reevaluated in detail and it appears the direction being taken by EPA is to bring CSOs in line with historic procedures for wastewater treatment plants. This is the primary purpose of the sewer separation project. A secondary benefit of the proposed sewer separation project is to reduce localized flooding, sewer backups, and street ponding in the Lord Street Basin. The Lord Street Basin is one of 12 combined sewer basins in the City and is referred to as Basin 004. The Lord Street Basin consists of approximately 500 acres north of US 20, east of Commonwealth, southeast of South Street, south of Holly/Standish, and west of the Fox River. Included in this proposal CBBEL will provide the following services: I. Alternative Analysis and Concept Engineering The purpose of this phase is to evaluate alternatives and determine to the most cost effective strategy to separate the combined sewer system for the entire Lord Street Basin. CBBEL will collect all pertinent existing information; distribute, collect and tabulate flooding questionnaires; survey all existing mainline storm and sanitary structures within the basin; determine load and capacity of existing sanitary sewers; televise and smoke test all combined sewers; develop a computer model of the existing combined sewer system; analyze and model different strategies for separating the sewer, and conduct meetings with a stake holder group to reach consensus on the proposed solutions. II. Preliminary Engineering and Permitting The purpose of this phase is to design and permit preliminary plans for approximately 15,000 feet of the sewer separation. Note that the estimated amount of new sewer required to separate the entire basin is approximately 44,000 feet per the Carroll Report. CBBEL will prepare a full topographic survey of approximately 15,000 feet; perform a geotechnical investigation for approximately 15,000 feet of sewer separation; complete pre-final plans, specs and estimates for 15,000' of sewer separation; submit permit applications for 15,000' of sewer separation; and conduct a public information meeting. IIE 1 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES Ill. Final Engineering The purpose of this phase is to finalize plans for the construction of the first phase of the sewer separation. Based on the City's preliminary budget numbers we estimate that the first phase of construction will consist of approximately 5,000' of sewer separation. The 5,000' of sewer separation that bidding documents will be prepared for will be a portion of the 15,000' of preliminary plans that are prepared in the Preliminary Engineering and Permitting Phase. CBBEL will finalize the plans for 5,000' of sewer separation, prepare bid documents for 5,000'of sewer separation and provide bidding assistance for 5,000' of sewer separation. UNDERSTANDING OF ASSIGNMENT The combined sewer system currently serving this area crosses the Fox River at Souster Avenue extended and has a 48" CSO at Lord Street extended. - ^ i . ._ 4 LOUR=e_... ,» ND*.rr./WO a...o arts OF ELGIN i"*". -'Y CBBEL has reviewed the 2008 Plan of Study for the sewer separations prepared by Carroll Engineering & Associates, Inc. The proposed plan for Basin 004 includes thousands of feet of 1 2 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES pipe; however, the suggested first phase of the project is to construct the most downstream portion of the system including the outlet. This is currently contemplated to include the following sections of separate storm sewer: 700' of 54" sewer along Souster Avenue from the Fox River(outfall)toWillis Street - 500' of 54" sewer along Willis Street from Souster Avenue to Lord Street 1300' of 48" sewer along Lord Street from Willis Street to State Street 200' of 48" sewer along State Street from Lord Street to Morgan Street 500' of 54"salong State Street from Morgan Street to Orange Street 1400' of 54" sewerewer along Orange Street from State Street to Elm Street ii I ` - _ +MI0.0® I -MMltM1 LAMM e,Im,orHae..nis.s�...e�. . - — —' -- II._.06.... er rM Efl'Y OF MON , _ + '�- - 1 ► 6"1641SEWER +.� �_ ,-~ter The proposed sewer routing, as originally contemplated above, includes approximately 4600' of sewer. The sewer separation project as proposed will also include the installation of new drainage structures and sanitary sewer repairs. The need to replace existing water main and reconstruct the roadways within the project limit will be evaluated early in the project process. II 3 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES CBBEL has identified the following challenges associated with the contemplated alignment. • The outfall into the Fox River will require a A-- significant permitting effort. Permits will be required from IDNR and the USAGE. ■ Constructing the 54" outlet beneath the facilities of both the UP Railroad and the Metra Railroad will require close coordination and permits from both - railroads. - ■ The access road between the railroads, utilities within the railroad corridor, depth requirements beneath the tracks, and outfall into the Fox River will all affect the elevation at which the 54" pipe may be jacked through the railroad embankments. —N+t MAk 4' ■ The longitudinal installation of large diameter pipe along State Street between Lord Street and Orange Street will be very disruptive to this high volume two lane roadway and will require a permit from IDOT. WIFF a.y �, ..... '- '�;. - yrs--„-�..rws�ar_-N...�.—..._• '-�"`_ T's State Street at Lord Street State Street at Orange Street 4 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES ■ The soils present may affect the construction limits associated with trench excavation. Sand or other granular = material will result in a much wider trench excavation and ., may affect other utilities and require complete reconstruction of the roadway. it 4 y As a result of the challenges listed above, CBBEL believes that verification of the modeling and results of the Carroll Study are a key component to the successful completion of the project. CBBEL also believes it is in the City's best interest to analyze several alignment options. A few promising potential alternative alignments include: Alternative 1 — The current plan calls for the separate sewer to be extended east from the intersection of Souster Avenue and Willis Street beneath both the UP and Metra Railroads and into the Fox River. Jacking the 54° beneath the railroads while maintaining the required track clearance may require significant modifications to the existing access road between the railroad tracks, will be difficult to permit, and will be costly. An alternative would be to construct the sewer along the railroad east of the park to an outfall location at US Route 20. Although slightly longer,this would eliminate the necessity to jack beneath the railroad tracks. a LL j 111 ombined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES Alternative 2 — Another alternative which may lessen the anticipated conflict with the access road would be to move the outlet to the current CSO location at ed. A cursory review of the existing topography shows that this is possible and the location of the existing 48" CSO may provide a "window"for installation. fes.' 1 , , ,...''‘... '7,"...-.7.77.7."7. .." I � Alternative 3—The proposed 700' longitudinal cut along State Street will be disruptive to traffic. The current plan could be adjusted to jog the sewer north to Harding Street, then south along Ryerson Avenue to Lord Street, which would reduce the longitudinal cut along State Street to less than 200'. A more extreme alternative would be to move the Orange Street section of the sewer to Morgan Street between Homer Street and State Street. This would also reduce the longitudinal cut along State Street to less than 200'. i ..,c - - 6 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES Alternative 4 — Based on a meeting with FRWRD, there is capacity available in the 24" interceptor that runs parallel #o and south of IL Route 20. There is also a 12" sewer that runs down Wilcox and ties into the 24". It may be possible to tie in the area near Wilcox into the existing 12"with a new sanitary sewer system. Additional connections to the 24" could be made to separate areas east of Wilcox. i -.4,,,,,,,,,p'1,,f' i� int " - •► • r The alternatives described above and other alternatives should be evaluated early in the project process. CBBEL is committed to developing a solution which meets the City's schedule and budgetary constraints without belaboring the design process- Upon completion of the design, the first phase of the project will be let in spring of 2011 to allow work to proceed over the summer and fall of 2011. 7 8gm combined Sewer Separation Project , . , « Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES SCOPE OF SERVICES 1. ALTERNATIVE ANALYSIS AND CONCEPT ENGINEERING Task 1 — Data Collection: CBBEL will meet with the City to review the scope and collect, examine, review and evaluate data to be utilized for the development of the proposed improvements. This data will include the following: 1) Existing SWMM Model 2) Utility Atlases 3) IEPA Correspondence 4) Old Plans 5) Subdivision Plats 6) Standards CBBEL will attend a SWAN neighborhood meeting to discuss the project with residents. A flooding questionnaire will be distributed and collected by CBBEL. CBBEL will compile the data received from the questionnaires and use it to calibrate the model created in Task 6. Task 2—Survey of Existing Drainage Structures: CBBEL will perform a survey of all existing mainline storm, sanitary, and combined structures within the Lord Street Basin. The survey will include horizontal locations, rim elevation, and invert and pipe size information. CBBEL will also perform pick-up surveys of low water entry points of affected homes and low areas subject to ponding. The survey will be used to build the XP-SWMM model in Task 6. CBBEL will utilize the current City atlases,which are inaccurate and outdated due to the improvements implemented in recent years,to expedite the start-up of this project. The basin area covers approximately 477 acres of densely populated residential properties. Within the basin area there is approximately 16,300 lineal feet of stormwater lines, 75,400 lineal feet of sanitary line and 300±structures. Utility atlases for the basin area will be developed based on field observations with the use of GPS and conventional surveying methods. These methods will require field crews to collect pipe sizes and inverts by opening each structure. Our field crews will survey the locations of all storm, sanitary structures for the entire area. Task 2.1 — Locating Structures: This task will consist of locating all storm and sanitary manholes, catch basins and inlets using standard GPS and conventional surveying methods. The horizontal locations and rim elevations (as applicable) will be determined based on the City of Elgin horizontal and vertical datums. It is estimated that our two man crew with GPS equipment will be able to locate approximately 100 structures per day depending on weather and the condition of the structures. As the structures are downloaded into the digital orthophotography mapping, CBBEL will print out atlas sheets showing the location of each of the structures. These sheets will be given to the field crews 8 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES to open each combined sewer structure and determine pipe sizes and inverts. The crews will measure down from the known rim elevation to determine the pipe flowline elevations. Pipe sizes will be determined by measurement and the manhole will be rated by condition, it is estimated that our two man crew can complete 75 structures per day. Task 2.2 — Data Base/Drafting: CBBEL will utilize the information collected above to develop a data base and a utility atlas for each stormwater and sanitary utility. Drafts of each sheet will be submitted to Public Works for review and comment. For difficult locations, CBBEL will ask Public Works to clean/inspect structures prior to re-surveying them. Atlases will be developed in both a MicroStation and Arc GIS format. Task 3—Stakeholder Meetings: CBBEL will retain Millennia Consulting to facilitate a series of stakeholder meetings to discuss project issues and potential solutions. A stakeholder committee will be formed and will consist of residents, City staff, and CBBEL. We anticipate that 4 meetings will be required to reach consensus on the preferred solution and desired staging of the sewer separation. Task 4—Sanitary Load and Capacity Analysis: Task 4.1 — Flow Monitoring: Install 4 temporary meters for the purpose of collecting data to be used for evaluating existing base line sanitary flows for the Lord Street Basin. The flow data will be used in the hydraulic capacity evaluation of the existing 12" Wilcox Avenue Sanitary Sewer (WASS) and the 24" SW Interceptor (SWIS) that runs along the south side of Route 20. The meter locations will be coordinated with the City and are anticipated at the downstream and upstream extents of the 12" WASS, on the 24" SWIS, and on the 18" combined sewer basin outlet pipe that crosses under the Fox River. The flow monitoring will be performed by CBBEL's subconsuttant, Sewer System Evaluations, inc. (SSE), and the proposed fee is based upon collecting data for 4 meters for a period of 1 month. Task 4.2 — Evaluate Sanitary Design Flow Values: Evaluate the data collected in Task 4.1 to determine per unit sanitary base flows typical for the Lord Street Basin. Using this evaluation together with IEPA's unit values for sanitary flow design, establish the per unit sanitary design flows to be used in the evaluation of the alternative improvements under consideration for the basin. Consideration is to be given to the design flow values whether the improvement alternative uses new separated sanitary sewers or new storm sewers for separating the existing combined sewer system. Task 4.3 — Hydraulic Evaluation of the existing 12" Wilcox Ave. Sanitary Sewer: Determine the available hydraulic capacity in the 12" Wilcox Ave. Sanitary Sewer. Using the available hydraulic capacity evaluation, determine the portion of the Lord Street Basin that could be diverted into the existing 12" Wilcox Ave. Sanitary Sewer that is tributary to the 24" SWIS. Evaluate additional areas of the Lord Street Basin that could be diverted to the 24" SWIS by upsizing the Wilcox Avenue sewer within the limitations of using the existing 30" casing pipe that crosses under Route 20. Task 4.4— Hydraulic Evaluation of the existing 24" SW Interceptor Sewer. Determine the available hydraulic capacity in the existing 24' SW Interceptor Sewer. Using the 9 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES available hydraulic capacity evaluation, determine the portion of the Lord Street Basin that could be diverted into the existing 24° SW Interceptor Sewer. Task 4.5 — Hydraulic Evaluation of the existing 18" River Crossing Combined Sewer: Evaluate hydraulic operating conditions for the 18" Lord Street Basin combined sewer outlet pipe that crosses under the Fox River. The objective of this evaluation is to determine what, if any, effects that high wet weather flows in the collection system that receives the Lord Street Basin flow have upon the Lord Street Basin sewer system. Task 5 — Televising and Smoke Testing of Sewer: We have budgeted to televise all of the main line sewers in the entire basin; however, this scope may be reduced. If so, the savings could be used for additional plan preparation. Our subconsultant, Sewer System Evaluations, Inc. (SSE), will perform smoke testing in designated lines within the combined sewer of the city of Elgin Illinois. Under the direction of SSE, National Power Rodding (NPR) will televise those same lines. SMOKE TESTING SSE proposes to smoke test approximately 88,683 feet of 6-inch through 54-inch combined sewer in Elgin Illinois. SSE will furnish a 2-man crew, testing equipment and smoke bombs. SSE will also distribute doorknob hangers advising the residents of the impending tests at least two days before testing begins. The local fire and police departments will be contacted on a daily basis. Testing will be done only under dry soil conditions. Sewer segments will be sealed off where possible with sandbags on either end, and filled with non-toxic, non-staining smoke. All significant smoke locations will be digitally photographed and documented. Sewer roof vents that do not smoke will also be noted by address. The distance between manholes will be walked off with a measuring wheel. The position of each smoke location will be established by measuring its distance from two fixed objects. Buried or unlocated manholes will be reported but not exposed. Upon completion, completed field logs and photographs will be submitted within a bound data report. TELEVISING National Power Rodding, Inc. (NPR)will televise approximately 88,683 feet of the above 6-inch through 54-inch combined sewers. A survey of the lines revealed that cleaning will not be necessary. The City will provide access to all manholes and sewer lines. A computer log printout of each line segment will be provided as well as color videotape recordings. Task 6—Existing Conditions XP-SWMM Modeling: A concept-level XP-SWMM model of the proposed storm sewer network for the Lord Street Basin was previously prepared and provided to CBBEL for review. This model does not include any of the existing combined sewer system, only the larger pipes of the proposed storm sewer network. If the entire system was being constructed at the same time, an existing conditions model may not be important. However, 10 Elgin Combined Sewer Separation project 1 Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES since the proposed storm sewer system will be constructed in phases over several years, it is critical to have an existing conditions model so that phasing scenarios can be considered. This task will allow us to verify the existing flooding conditions that have been reported, which will improve the accuracy of the proposed modeling, as well as to evaluate the benefits that sewer separation will have on the remaining combined sewer systems. It will verify that the proposed improvements will not worsen any drainage problems on an interim basis. We will create an XP-SWMM model of the existing Lord Street Basin combined sewer system using the City's aerial topography, and the utility survey to be completed in Task 2. We expect to model all combined sewers within the basin that are 10" diameter and greater, and to delineate subbasins on a block-by-block basis. We will run the existing conditions model for the 10- and 100-year critical duration storm events, and any historic storms the City may have flooding information for. The results of the existing conditions evaluation will be summarized in a memorandum or report and presented to the City for their concurrence. Task 7 — XP-SWMM Alternatives Analysis: CBBEL will develop and evaluate several scenarios for sewer separation to determine the most cost-effective option. Once an option is selected, we will begin the final hydraulic design. The proposed conditions XP-SWMM model will be revised based on any alignment, profile, or other changes that will occur during final design. This model will also be used to develop an overall sewer separation plan for the Lord Street Basin, including the areas of the basin that will not be included in this design contract and will be separated in the future. Our XP-SWMM model will be consistent with the previously completed XP-SWMM analysis, when possible, but will have a greater level of detail as a result of the existing conditions model. CBBEL will prepare concept level plan alternatives and construction cost estimates. The plan alternatives, as discussed in the Project Understanding, will include different routing and outlet options for the proposed storm sewer. The alternates would also consider phasing the construction to fit within the City's allocated budgets. A technical memorandum will accompany the plans and estimates that will outline the advantages and disadvantages and permitting issues associated with each option. Task 8 — City Coordination: CBBEL will present the options determined in Task 7 to City Staff. Upon consensus of a preferred alternate, CBBEL will go forward with the design and permitting. CBBEL will continue to coordinate the design and permitting throughout the project. In addition to phone conversations, written and electronic coordination, it is anticipated that six coordination meetings will be held with City Staff. II. PRELIMINARY ENGINEERING AND PERMITTING PHASE Based on the City's engineering budget for this project and the estimated fee for the Alternate Alternative Analysis Phase, CBBEL estimated that we can permit and prepare pre-final plans, specifications and estimates for approximately 15,000 feet of sewer separation. 11 8gm Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES Task 9—Topographic Survey/Boundary Survey: CBBEL will complete a topographic survey of the project limits (approximately 15,000 ft.). The survey will be used as a base map for design purposes. Included are the following survey tasks: 1. Horizontal Control: Utilizing state plane coordinates (NAD '83, Illinois East Zone, 1997 Adjustment); CBBEL will establish recoverable primary control. 2. Vertical Control: Establish site benchmarks for construction purposes, tied to the NAVD 88 Vertical Datum. A level circuit Will be run throughout the project, establishing benchmarks and assigning a vertical datum on the horizontal control points. 3. Research at the Kane County Recorder's Office. 4. Field reconnaissance and survey to locate existing monumentation and boundary evidence. 5. Analyze Record and Field Data necessary to compute Right-of-Way and Boundary lines throughout project limits. 6. Spot elevations and cross sections at 50' (ft) stations for approximately 15,000' (LF) of roadway. 7. All trees of 6 inch caliper or greater to be surveyed. Provide tree size, location and elevation on survey. 8. All above ground utilities including, but not limited to: water, sanitary sewer, storm sewer, telephone, electric, cable and gas, etc. Identify size, type, rim, and invert elevations. 9. Existing hardscape improvements located in the project limits including paving, curbs, light fixtures, walks, street signs, parking, fencing and gates, approximate R-O-W, and buildings (if any). 10. Office calculations and plotting of field and record data. 11. Office contouring of field data and one foot contour intervals. 12. Drafting of an Existing Conditions Plan at a scale of 1"=20'. Task 10 — Geotechnical Investigation: Our subconsultant, Testing Service Corporation (TSC), will complete a geotechnical investigation of the project limits. TSC will drill up to 50 borings at approximately every 300' along the proposed sewer alignment (approximately 15,000'). TSC will prepare a report describing existing soil conditions and make recommendations for remediation. Task 11 — Preliminary Plans. Specifications & Estimates: Upon selection of a preferred alternative, CBBEL will prepare preliminary plans, specifications and a cost estimate. CBBEL will prepare pre-final plans and permit approximately 15,000 feet of sewer separation. Plans will generally follow IDOT, IEPA, and City standard and specifications. 15 12 Elgin Combined Sew Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES "L t5 i.�, q... K�����5 �Y ��,� TM "1"� 1�r�.'� i. j i '�Ji ;,sr ` nc� i �x`P'{ f�r� � et: z . o eta "vtleSr Li:70 Title Sheet 1 6 6 General Notes 1 12 12 Summary of Quantities 2 16 32 Alignment,Ties & Benchmarks 6 6 36 Existing Conditions&Removal Plan 12 8 96 Roadway Plan& Profile 24 12 288 Utility Plan& Profile 24 24 576 Maintenance of Traffic Plan 9 8 72 Erosion &Sediment Control Plans 7 6 42 Typical Section&Construction Details 5 10 50 Structural Details 9 32 288 Cross Sections 50 8 400 Specifications - - 60 Cost Estimate/Quantities - - 120 TOTAL 150 2,078* * Note:This sheet count and total hours are representative of Tasks 11, 12, 20 and 21. Task 12 — Permitting Plans: Upon City review of the preliminary plans, specifications and estimates, CBBEL will make revisions and prepare plans to be submitted with the required permit applications. Task 13 — City of Elgin Stormwater Management Permit: The City of Elgin is a certified community with respect to the Kane County Stormwater Ordinance. Our subconsultant, Wills Burke Kelsey Associates, Ltd. (WBK) will prepare the necessary documentation to submit a Stormwater Management Permit Application to the City of Elgin based on the engineering drawings. WBK will meet with the City of Elgin to discuss the application package and provide one set of revisions based on their requests. Task 14 — Wetland Permitting: The following services are proposed to comply with Section 404 of the Clean Water Act and the Kane County Stormwater Ordinance. Task 14.1 — Field Reconnaissance: An investigation of the project site will be completed to delineate the limits of wetlands and waters of the United States. The delineation will be completed based on the methodology established by the U.S. Army Corps of Engineers. Also during the site visit, wildlife and plant community qualities will also be assessed. The limits of any identified areas will be field staked so that they can be located by CBBEL in relation to the project coordinate system. Task 14.2 — Boundary Confirmation: WBK will be responsible for coordinating and attending a wetland boundary confirmation site visit with the appropriate County/Federal Wetland Specialist. e- 13 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES Task 14.3 — Threatened and Endangered Species Consultation: WBK will submit a consultation request to the United States Fish and Wildlife Service (USFWS) in compliance with Section 7 of the Endangered Species Act. We will prepare the initial response to any requests made by USFWS for additional searches for T & E species. We will submit an Illinois Department of Natural Resources (IDNR) Agency Action Report Consultation for state threatened and endangered species. WBK will prepare the initial response to any requests made by IDNR for additional searches for T&E species. These consultations will be required prior to obtaining permits or authorizations to develop the site. Task 14.4 — Illinois Historic Preservation Agency Consultation: WBK will submit a consultation request with the Illinois Historic Preservation Agency (IHPA) in compliance with the Illinois State Agency Historic Resources Preservation Act. They will prepare the initial response to any requests made by IHPA for additional searches for historical or cultural resources. Task 14.5—Letter Report: The results of the field reconnaissance will be summarized in a letter report. The wetlands' generalized quality ratings, according to the Swink and Wilhelm Methodology (1994), must be included along with exhibits depicting the approximate wetland and project boundaries, National Wetland Inventory, Soil Survey, floodplain, Hydrologic Atlas, appropriate county wetland mapping, USGS topography, site photographs and their locations, and the U.S. Army Corps of Engineers (COE) Routine On-Site Data Forms. The wetland delineation will be depicted on an aerial photograph along with all data point locations clearly identified. The letter will also include a discussion of relevant county, state and federal regulations. Task 14.6 — Kane County Ordinance Wetland Submittal Preparation: A Wetland Submittal in accordance with the Kane County Ordinance will be prepared containing the required exhibits, specifications, data and project information will be compiled and assembled for placement in permit application package to the appropriate Stormwater Administrator. The stormwater and floodplain portion of the submittal will be prepared under a separate task. Task 14.7 — USACE Section 404 Permit Application: WBK will prepare the necessary documentation to submit to the USACE an application for a Section 404 Permit based on the engineering drawings. WBK will meet with the USACE to discuss the application package and will provide one set of revisions. Task 14.8 — IEPA Section 401 Permit Application:. WBK will prepare the necessary documentation to submit to the Illinois Environmental Protection Agency an application for a Section 401 Water Quality Permit based on the engineering drawings. WBK will meet with the IEPA to discuss the application package if requested. WBK will make one set of revisions to the application as requested by TEPA. The budget provided for this task does not include any application fees, which may be required of the landowner. F-6 14 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES Task 14.9—IEPA Antidegradation Analysis: WBK will complete the background research and data collection to prepare the necessary documentation required for an Antidegradation Analysis of the Fox River due to the placement of a new outfall. WBK will meet with the necessary agencies, which will provide data, background, and review of the project and will provide one set of revisions to the report based on requests from the reviewers. Task 14.10 — SWPPP Preparation and Submittal, if necessary: CBBEL will prepare a SWPPP for the project in accordance with Part IV of the General NPDES Permit No. ILR10. CBBEL will also submit the SWPPP and Soil Erosion and Sediment Control Plans (to be prepared under a separate task) to the Natural Resource Conservation District for review and approval. Please note that completion of this task will require signed certification statements from the community, contractors, subcontractors, and the operator as identified in the SWPPP. This task also covers the preparation and submittal of an electronic copy of the SWPPP to the IEPA. As required by the NPDES ILR10 Permit, an up-to-date copy of the SWPPP must be maintained on the project site during construction activities and kept for a three-year period following final stabilization of the site. Task 14.11 — Agency Coordination and Permit Application Resubmittals: During the permit review process we expect to have follow-up meetings with the regulatory agencies, project engineer, and client, may be required, as well as resubmittal of application materials to address comments. We have budgeted for up to 5 meetings, if more meetings are necessary they will be billed on a time and materials basis. Task 15 — IEPA Watermain/Sanitary Permits: CBBEL will prepare and submit an IEPA permit for all watermain and sanitary sewer improvements associated with the project. Task 16— IDOT Permitting: Because IL Route 31 is a state route, a highway permit from IDOT will be required. CBBEL will submit the plans to IDOT Bureau of Local Roads and Streets for review and approval. Task 17 — Railroad Permitting: Depending on the preferred sewer alignment, a permit from the UP and Metra Railroads may be required. The permit would be for work within their right-of- way and potentially for a new sewer under the railroad. CBBEL will prepare the necessary application forms and coordinate with the railroad until the permit is received. Task 18 — Utility Coordination: CBBEL will obtain all available information and atlases from the utility companies within the project area. CBBEL will draft existing utilities on the plans and send them back to the utility companies for verification of their locations. CBBEL will identify potential conflicts and coordinate any relocations if necessary. Task 19—Public Information Meeting: Although not specifically requested in the RFP, it may be beneficial to hold a public information meeting for the residents affected by the proposed construction. CBBEL will prepare exhibits and answer resident's questions about the project. CBBEL will record and respond to written comments submitted by the public at the meeting. 15 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES If the City chooses not to have a public information meeting, this task and the associated fee will be removed from the contract. Ill. FINAL ENGINEERING PHASE Task 20— Final Plans, Specs and Estimates: Based on the City and permit agencies review comments on the preliminary plans, CBBEL will revise the plans, specifications and estimate for the first phase of construction (approximately 5,000 feet of sewer). The final plans will be resubmitted to the City and permitting agencies for final comments and approval. Task 21 — Bid Documents: CBBEL will finalize the plans, specifications, and estimate for the first construction phase based on final review comments. CBBEL will provide the City with 20 full size hard copies, 10 half-size hard copies, and an electronic PDF formatof the plans and specifications. All bid documents will also be provided in Word, Excel, and AutoCAD format. Task 22 — Bidding Assistance: CBBEL will attend the bid opening, tabulate the bids and make recommendations to the City, prepare contracts for the successful bidder, and attend the preconstruction meeting. N:IPROPOSALSVIDMIN1200941.090458 agin Lord Street Combined Sewer Separe4on4AGREEMENT NOV 200StAttectrnent Adlnderstending&Scope.113009.doc 16 Elgin Combined Sewer Separation Project ATTACHMENTA City et Elgin 2008 Combtnd Sewer generation Oe1489d CNet&eekdovm Envkonmenta1 Resource Engineer Enpbwm Engineer Engineer Specialist Survey Suety Survey Survey Survey CAO BUIX9E7 TASK VI V N 01 i V 1 In Crow (Oren Dale ...2!.x. .,.. .. ... ,,,.,.,•..,..: ,.,•. :. :.....:.:. . I...,.... :.. ,... .,,..,::.:..:: ,>.,;:-„...: ..>:�.a-r'-..:;: :> •, ••1:• .... 2c%°.:,,:-4<•::!>; 'ase).`•,2�>.}rr,...kv,,.:Hw"•.-.•`.;x, Administrative .. ....... ...... .:e$:4C,r•vr<f$?•Y•. .:., >.<, .vx>.:-r:;.s`Z,. '.:;kti.-::.r3rr.:: ..�..:,•.r..•...r. <cnc.x;4cC.b ov'"3,:,.•;f4.. .,a..;:c.,,<.ta: ,�.>...s.rt,... �.4�i•,s;o:..>>> <'.�C::;: .:>y .<>Si:9.'•.�bi'� ,nx. , ;;: , I N144Con406aa h'r,.- <v::,:. 12 24 12 12 19 76 310,240.00 2•Survey of Elena Malmo 5Ingl ns 3 4 0 6 69 20 6 106 S1477640 3•SWukdda M4*n4e 181. 18 • 24, ,, 8 $ 13.631.09 64 623,915.00 4-&Warn L4448ld CannnilyAmends 40 19 42 2 S 6200.00 04 ;,73,74400 S-T�eklN.Wvtg8a 010 Smoke Testing of 4ewent 2 16 99 16 6166.042.00 04 166 0.06 7•xPfih►AM paaneHe.MNys4 32 !0 7Z,6 SO 160 - 66 12 329 24 Z 22 347.34 302,00, 6-COO Com*** 16 24 10 2 00 610,316.00 9•Tormerriettie Supr dery gunge! 6 _ 12 6o 2}, 260 100 40 4 Sob 676.686.00 TO-�i 89tedn lo$I Inves0g 18 16 12 2 6 37,500,00 46 844,744.00 I t•Pte•F*141 glom,Sonde 4014 es*4M0 40 100 200 240 40144 12 1416 6107.710.00, 12•Para6Np PIMk 12 24 40 246 000 _I203 220,110.00 13-qN of Elan Stomwekr MenewmenO Pane 2 4 0 4 4, 4 ¢.636.00 21 412.004.00 14-WeSend PermOWlg 2. 4 12 4 2 10,806,00 24 322064.00 16•EPA Wale maiVSndhn Pam* 1 14 46 4 2 62 36202-00, 16-IDOT Perrtptlrag 4 36 !2 - 16 2, 70 40,464.09 11_NegroiWINid PPra 4 24 12, _ e 2 60 6,62600 419- iniorm*4an WOOS 4 l 4 R e 3 2 30 $4, 00 0 30 54,006464.00 20-Final PiM.OM end Eeeaetee 1e 24 44 66 6 164 6 34$ 348.304-00 21-Oki Comments 4 12 16 20 4 40 0 102 813.64400 22-111.86ng M016 44 8 2 10 62.56600 1;.s5L8:>„-x:.-<...G.r-..,:ray«.i,v:=s.:fi1MR,fGt1, '�•4s� t.b."3,Sccti•.,0 ane.SNsem.7 ..'k,c.Y>.i.S.,e a:%it.9rf.+9.3!F5. ,sC1A�Mh9A4. •`},0;kLS;r.°v:'', =Y:Yx Y..7, Mi. Z:',',0 ::u;••:S bVX2`:2%:iti.':.:c 4;154:iZV;L'.4-, .g,�.�,�`iiy�a <.�:;r> �i'w' Total MOWS 6e7CIN61604tlon 300 414 482 00} 70 1$ e6 24 320 130 1340 101 +3244..011 ;J':,.>;•.R•'�:"..` • Awrego Rain 0, 173.00 3d $123.00 617400 3176.00 13200 127 7400 0000 412400 363.00 `:;i.,i,..;j' 1.^<'.:,::;:.� �,v��.w.;.:�rwn^.,�x.�.«.�..�».< sas€,k:�. ;�*!.�*-:'t�j:� .��;.>.,�,,,,.„Y. .,,:,�j.>.r/s:.vr �:.•sas.,v., ;�ryy:.:)nt�; 8x s��•�'�Ru xo;�x �1y,,, ?.y.:...z.,....... •:r....... .„ v�;xx•�a..�::. §vsY 3 �#'�'rcr�i�r b Y total Coil P44.144 Category 993,060.00 11.927,40 301,36800 2}[360.00 39,300.00 33,204,00 66,076.00 Q00 636,060.00 316,000.00 -3167. 0 095.00 `.^<$0S�19 4100 3�14,063A6 Note,The oboe*tiee areseemed.end will be me/tor blbp purpose.wily.NI..MWp0.d that**eebel hey par Mk win very among rhe Wee but win not epee Ow overran n0Ho+00*d tae et 61!4,33006 Meet tome 39,260.00 red Cost $02422306 NAPROPOSALW.4DMIM20081P040464 Main Lord Street Combined Sower SepanToMAOREEMENT NOV 20001DdMed Cost Breakdown Spreadsheet Rev Axa 81N3 W H3b'lld ATTACHMENTS 2009 SEWER SEPARATION PROJECT ID ..._ Task Name Duration Stmt Finish 2010 2011 b ep'Olc1•o)ov'Oleean'11eb'11ar'11or'11ay'llun'11ul'1lue'1len'1Iet'lloy'1Ieel an'tleb'11all 1pr'tlay'tWW1 1 1 lg 'Data Collection 2 wks Mon 12!109 Fd 12/18109 101-88 1 2 Survey of Existing Drainage Sbucbxes 2 wks Mon 12/21/09 Fri 1/1110 li.106 3 Stakeholder Meetings 16 wks Mon 12/21/09 Fd 4/9/10` realffigaiNEN 14- -_._..._.._._._—._. I 4 Sanitary Load end Capacity Analysis 7 wks Mon 12/21/09 Fd 2/5/10 e_r - 114 8 Televising and Smoke Testing of Sewers 14 wks Mon 12/21/09 Fd 3/28110 — — 94 6 Existing Conditions XP-SWMM Modeling 8 wks Mon 1/4/10 Fd 2/26/10 294 7 XP-SWMM Alternatives Analysis 10 wks Mon 3/1!10 Fd 617/10 i I 8 City Coordination 74wks Mon 12121/09 Fri5/20/11 9 Topographic Survey/Boundary Survey 8 wks Mon 5/10/10 Fr17/2110 8a8 10 Geoleonical Investigation 14 wks Mon 5/10/10 Fd 8113/10 t j 48 1 11 Pm-Final Plans,Specifications&Eslimates 18 wks Mon 715110 Frl 10/22/10 1416 I 12 Remitting Plans 2 wks Mon 10/25/10 Fri 1115/10 ;• 21-_ `__. 13 City of Elgin Stor mvaler Menagemenl Penult 16 wks Mon 11/8/10 Fd 2/25/11 I 14 Wetland Perniriing 16 wks Mon 11/8/10 Fd 2/25/11 15 !EPA Watennaln/Sardlary Permit 18 wks Mon 11/8/10 Fri 2/25/11 65 16 !DOT Permitting 16 wks Mon 11/8/10 Fd 2/25111 —...... 70 17 Railroad Permitting 16 wks Mon 11/8/10 Fri 2125/11 I t"- fig 18 Utility Coordination 18 wks Mon 10!25!10 Fd 2/25/11 1 80 19 Public Information Meeting 0 days Fd 11/5/10 Fri 11/5110 4 O 1115 `` 20 Final Plans,Specs.and Esfinetes 8 wks Mon 2/28/11 Fd 4/8111 I 21 Bid Documents 2 w11 ks Mon 4/11/11 Fri 4/22111 — isi102 22 Bidding AeaItence 4 wks Mon 4/28111 Fd 6120/11 —t'_..___--.._ _.I —_..____._ 16 Task MEINI. Milestone ♦ External Tasks SWANNERMB Projectate: 12 11/09 A Spilt Summary �m� - External Milestone Date:Fri 12/11/09 Progress ®smemmie Project Summery 4PIMOIMIMMEIMISRP Deadline 4 Page 1 JINV'JHJVI R/ "-� , SEWER SYSTEM EVALUATIONS, INC. F=A k --- , 2500 West Arthington Street Chicago, IL 60612-4108 rli Phone(312)666-2295 � Fax (312)666-5810 �',-' Tofl free: (800)621-4342 ajb@sseservice.corn November 23, 2009 Proposal to: Christopher B. Burke Eng., Ltd. 9575 West Higgins Road Suite 600 Rosemont, 1L 60018 Attention: Mark Emory Project Manager Re: - Elgin Flow Monitoring Sewer System Evaluations, Inc.(SSE)proposes to perform flow monitoring at four manhole locations within the combined sewer of the City of Elgin Illinois for a period of thirty days. Following OSHA Confined Space Requirements, SSE's field crew will inspect each potential metering site. Hydraulic characteristics will be noted, avoiding sites with too much turbulence or debris buildup in the lines. A Marsh-McBimey Flo-Tote 3 meter will be installed at each location. The Flo-Tote meter accurately measures flow depth and velocity even under surcharge and reverse-flow conditions. Each meter will be programmed to record a level and velocity reading every 15 minutes. All pertinent information will be entered onto a meter maintenance sheet. Each meter will be serviced weekly to check for proper operation. Rain data will be collected by a tipping-bucket digital logger installed at a secure location. Each meter will be set up using a laptop computer or PDA device, entering the location, meter identification, pipe size and any sensor offsets. The actual measured flow depth will be compared to the level sensed by the meter and any level adjustments are noted. A Marsh-McBimey Model 2000 FloMate portable velocity meter will be used to determine the velocity profile of the flow at various flow levels. As an additional check for accuracy, the tabular and graphical raw data are reviewed before leaving the site. Any significant problems with the data were corrected before leaving the site. Data will be reviewed and analyzed especially during periods of rainfall. Flow components of base flow, infiltration and inflow will be calculated within the report. Invoices will be submitted monthly based on work completed. If adequate rainfall does not occur during the initial 30-day metering period, additional metering on a weekly basis may be authorized at the weekly charge listed below. Terms and conditions are attached. The charge for our services include the analysis report and are as follows: Flow monitoring for thirty (30) days Four(4) locations @ $1,600.00 per location $ 6,400.00 One rain gauge © $ 500.00 per location ......... $ 500.00 Additional weekly monitoring Four(4) locations © $ 300.00 per location $ 1,200.00 One rain gauge © $ 100.00 per location .$ 100.00 If acceptable, please sign and return this proposal or submit a contract for our signature. Page 2 of 2 GENERAL TERMS AND CONDITIONS General Conditions: These general conditions are incorporated by reference into the proposal and are part of the Agreement under which services are to be performed by the Contractor for the Customer. Contractor will follow Customer's instructions both verbal and written at all times. Customer Provided Labor: Where the Customer provides labor for the Contractor,the Customer will indemnify the Contractor for liability, loss or expense for work related injuries to those laborers not provided by the Contractor. The Customer agrees to waive all rights of subrogation against the Contractor arising out of the work in this Agreement The Customer agrees to comply with all local, state and federal regulations, including regulations governing issues pertaining to the environment, employee safety and health, public safety,and vehicular safety, such as those regulations enforced by the United States Occupational Safety and Health Administration, Environmental Protection Agency, Mme Safety and Health Administration and Department of Transportation. This includes all training of customer's employees and provision of suitable and safe equipment,as required by the applicable governmental regulations. Customers Responsibilities: Customer will provide mechanical services. Operation and control of Customer's equipment is the Customer's responsibility. If Contractor cannot continue its work due to circumstance caused or allowed by Customer and of which Contractor was not apprised prior to starting the work,an hourly fee will be charged. Damage Limitations: Under no circumstances will the Contractor be responsible for indirect, incidental or consequential damages. The Contractor also is not responsible for the rendering of or failure to render architectural, engineering or surveying professional services. Pre-existing Conditions: The Contractor will not be responsible for liability, loss or expense (including damage caused by the backup of basement sewers) where the primary cause of the claim or damage is pre-existing conditions including faulty, inadequate or defective design, construction, maintenance or repair of property or contamination of the subsurface where the condition existed prior to the start of the Contractor's work. Customer is responsible for loss of service equipment caused by the pre-existing conditions at the job site. Environmental Conditions: The debris is represented to Contractor to be non-hazardous,requiring no manifesting or special permitting. The Customer will be responsible for any additional costs or claims associated with the treatment,storage, disposal of the removed debris, or breach of the above representation, at any time during or after the completion of this project. Indemnification: The Customer and the Contractor will each indemnify the other in proportion to relative fault for liability,loss and expense incurred by the other party resulting from a negligent act or omission in performance of work under this Agreement The Customer also will indemnify Contractor for liability, loss and expense resulting from Contractor's services if the Contractor is acting at the direction or instruction of the Customer,or where the primary cause of any damages is due to information provided by the Customer. Credit Policy: Regular Terms are Net 30 Days. The company may charge interest at the rate of 1-1/2%per month on all invoices outstanding 60 days past invoice date. Entire Agreement This proposal together with any written documents which may be incorporated by specific reference herein constitutes the entire agreement between the parties and supersedes all previous communications between them,either oral or written. The waiver by Contractor of any term,condition or provision herein stated shall not be construed to be a waiver of any other term,condition or provision hereof. Respectfully Submitted, SEWER SYSTEMS EVALUATIONS, INC. Allan J. Berkner, P.E. Accepted this_ day of , 2009 Contracting Organization By: Name and Title SEWER SYSTEM EVALUATIONS, INC. 11 2500 West Arthington Street Chicago, IL 60612-4108 � Phone: (312)666-2295 Fax (312)666-5810 Toll free:(800)621-4342 ajb@sseservice.com December 2, 2009 Proposal to: Christopher B. Burke Eng., Ltd. 9575 West Higgins Road Suite 600 Rosemont, IL 60018 Attention: Mark E.Wrzeszcz Project Manager Re: Elgin, IL Smoke Testing and Television Sewer System Evaluations, lnc.(SSE) proposes to perform smoke testing in designated lines within the combined sewer of the City of Elgin Illinois. Under the direction of SSE, National Power Rodding (NPR)will televise those same lines. SMOKE TESTING Sewer System Evaluations, Inc. (SSE) proposes to smoke test 89,183 feet of 12-inch through 54-inch combined sewer in Elgin Illinois. SSE will furnish a 2-man crew,testing equipment and smoke bombs or luiquid smoke. SSE will also distribute doorknob hangers advising the residents of the impending tests at least two days before testing begins. The local fire and police departments will be contacted on a daily basis. Testing will be done only under dry soil conditions. Sewer segments will be sealed off where possible with sandbags on either end, and filled with non-toxic, non-staining smoke. All significant smoke locations will be digitally photographed and documented. Sewer roof vents that do not smoke will also be noted by address. The distance between manholes will be walked off with a measuring wheel. The position of each smoke location will be established by measuring its distance from two fixed objects. Buried or unlocated manholes will be reported but not exposed. Upon completion, completed field logs and photographs will be submitted within a bound data report. The charge for our services as outlined above will be a unit price of$0.27 per foot or $24,079.41 for 89,183 feet of testing. TELEVISING Our affiliate, National Power Rodding, Inc. (NPRC), will televise the same 89,183 feet of 12-inch through 54-inch combined sewer.A survey of the lines revealed that major cleaning should not be necessary in order to adequately view the pipe conditions. If heavy cleaning requiring more than two passes of the jetter nozzle or root cutting is necessary, a heavy cleaning charge will be negotiated. The City will provide access to all manholes and sewer lines. NPR will provide all traffic control. A computer log printout of each line segment will be provided as well as digital color recordings provided on a computer hard drive. No other reports will be provided. The charge for televising, including logs and video tapes, as described above is as follows: 89,183 feet of 12 through 54-inch line @ $ 1.49 per foot. $ 132,882.67 If this proposal is satisfactory, please sign on the next page and return one copy or return your own contract for signature. Page 2 of 2 GENERAL TERMS AND CONDITIONS General Conditions: These general conditions are incorporated by reference into the proposal and are part of the Agreement under which services are to be performed by the Contractor for the Customer. Contractor will follow Customer's instructions both verbal and written at all times. Customer Provided Labor. Where the Customer provides labor for the Contractor, the Customer will indemnify the Contractor for liability, loss or expense for work related injuries to those laborers not provided by the Contractor. The Customer agrees to waive all rights of subrogation against the Contractor arising out of the work in this Agreement The Customer agrees to comply with all local, state and federal regulations, including regulations governing issues pertaining to the environment, employee safety and health,public safety,and vehicular safety, such as those regulations enforced by the United States Occupational Safety and Health Administration, Environmental Protection Agency, Mine Safety and Health Administration and Department of Transportation. This includes all training of customer's employees and provision of suitable and safe equipment, as required by the applicable governmental regulations. Customers Responsibilities: Customer will provide mechanical services. Operation and control of Customer's equipment is the Customer's responsibility. If Contractor cannot continue its work due to circumstance caused or allowed by Customer and of which Contractor was not apprised prior to starting the work, an hourly fee will be charged. Damage Limitations: Under no circumstances will the Contractor be responsible for indirect, incidental or consequential damages. The Contractor also is not responsible for the rendering of or failure to render architectural, engineering or surveying professional services. Pre-existing Conditions: The Contractor will not be responsible for liability, loss or expense (including damage caused by the backup of basement sewers)where the primary cause of the claim or damage is pre-existing conditions incbuting faulty, inadequate or defective design, construction, maintenance or repair of property or contamination of the subsurface where the condition existed prior to the start of the Contractor's work. Customer is responsible for loss of service equipment caused by the pre-existing conditions at the job site. Environmental Conditions: The debris is represented to Contractor to be non-hazardous, requiring no manifesting or special permitting. The Customer will be responsible for any additional costs or claims associated with the treatment, storage, disposal of the removed debris, or breach of the above representation, at any time during or after the completion of this project. Indemnification: The Customer and the Contractor will each indemnify the other in proportion to relative fault for liability, loss and expense incurred by the other party resulting from a negligent act or omission in performance of work under this Agreement. The Customer also will indemnify Contractor for liability, loss and expense resulting from Contractor's services if the Contractor is acting at the direction or instruction of the Customer, or where the primary cause of any damages is due to information provided by the Customer. Credit Policy: Regular Terms are Net 30 Days. The company may charge interest at the rate of 1-112%per month on all invoices outstanding 60 days past invoice date. Entire Agreement: This proposal together with any written documents which may be incorporated by specific reference herein constitutes the entire agreement between the parties and supersedes all previous communications between them,either oral or written. The waiver by Contractor of any term,condition or provision herein stated shall not be construed to be a waiver of any other term,condition or provision hereof Respectfully Submitted, SEWER SYSTEMS EVALUATIONS, INC. Allan J. Berkner, P.E. Accepted this day of ,2009 Contracting Organization By: Name and Title - MILLENNIA CONSULTING® • November i8,2009 Christopher B.Burke Engineering,Ltd. 9575 W. Higgins Rd. Suite 600 Rosemont,IL 60018 Attention:Jason G.Souden,PE Dear Mr.Souden: In response to CBBEL's RFP, I am pleased to present Millennia Consulting, LLC's proposal for services, entitled,Reducing and Eliminating Sewer System Challenges in the City of Elgin's Lord Street Basin:A Proposal to Facilitate Stakeholder Consensus_ Company information is included in the proposal document. Given the short time frame between learning of this opportunity and responding to your deadline,I was unable to contact references in advance.However,if you decide to further consider our proposal,I shall be happy to provide them for you. I am a highly experienced group facilitator with a wide range of experience with community groups and stakeholders of all kinds. I also spent six years at the UIC Great Cities Institute, working with urban and regional planning faculty on a housing development certificate program as well as planning commissioner training. For this reason, I am interested in your project. I am confident that Millennia Consulting can successfully facilitate the project's stakeholders towards consensus. Sincerely, Kate C. Pravera,Ph.D. Managing Consultant Millennia Consulting,LLC Mailing Address: 28 E.Jackson,Suite 1020—1023 Chicago, IL 60604 Contact Information: Mobile:708.309.3128 Pravera @consultmillennia.com 28 E.Jackson Boulevard Suite 1022 Chicago,IL 60604-2263 Tel:312922.9920 www.consultmifennia.com Reducing and Eliminating Sewer System Challenges in the City of Elgin's Lord Street Basin: A Proposal to Facilitate Stakeholder Consensus November 18, 1009 Millennia Consulting, LLC 28 E.Jackson Suite 1020-1023 Chicago,IL 60604 312-922-9920 • MILLENNIA CONSULTING, Company Information Millennia Consulting LLC,founded in 1996, is an international enterprise guided by a partnership of six consultants deeply committed to building communities and ensuring positive organizational change.Our multi-skilled and diversely-credentialed team of senior level consultants helps public and non-profit organizations achieve excellence through a wide array of services including facilitation of strategic planning, program development, policy analysis, evaluation, and leadership training and development Each of our consultants has had a distinguished career in the public or nonprofit sector before joining the firm, bringing to each engagement content area expertise and critical analytic skills.Millennia's approach to consulting is predicated on the belief that every client is unique and every challenge is different As such, our methods are collaborative and participatory, engaging stakeholders at all levels.Each of our consultants is a trained facilitator,skilled in group process techniques. Millennia Consulting,in an effort to live out its value of promoting a green lifestyle,has left our long established office space in the south loop to become a virtual company. Contact information for purposes of this proposal is as follows: Kate Pravera,Ph.D. Mobile:7o8-309-3128 pravera@consultmillennla.com For additional information on our company please visit our website at www.ConsuitMiliennia.com. Our Understanding of the Project Purpose The City of Elgin intends to reduce or eliminate the undesirable effects of the combined sewer system(sanitary and storm)in the central part of the City known as the Lord Street Basin.Problems associated with the current combined system occur during heavy rains.These Include: overflows into the Fox River; localized flooding events and residential sewer backups,and the amount of "dean"stormwater sent to the sanitary treatment plant Toward this end,the City of Elgin has hired Christopher B.Burke Engineering,Ltd.(CBBEL)to design a solution. Project Goal To engage approximately 11—16 representatives of key stakeholder groups in a professionally facilitated process that will result in stakeholder consensus on a preferred design solution. Consultant Role Millennia will fulfill the role of the facilitator as described in the CBBEL RFP:The Facilitator will set up dear,concise meeting agendas,manage the group discussion and promote participation while keeping the group focused on the specific goals of the meeting.The Facilitator will summarize the main points,decisions and accomplishments of each meeting and build upon those accomplishments to eventually reach group consensus.The Facilitator may be responsible for setting up and maintaining a project.website. 21 Team The consulting team for the project will be led by Kate Pravera, Ph.D. Kate will be the primary contact and lead facilitator for all stakeholder group meetings.A second consultant may be called upon to assist her if needed. Kate is fluent in Spanish and will engage with stakeholders in Spanish as needed. Kate Pravera,PhD Kate Pravera, managing consultant, is an accomplished nonprofit executive and educator with more than 25 years experience working with community-based organizations,national advocacy groups,citywide coalitions and federal agencies. As founding CEO of the Chicago Community Loan Fund, Kate led a collaborative process involving financial institutions,religious congregations,individual investors and foundations to establish a loan pool for financing high-risk pre-development loans for community development initiatives.Kate's approach is highly participatory and results-oriented,shaping the successful design and facilitation of many professional development workshops, conferences, graduate-level courses and online classes in a broad range of fields. Most notably,she created the Online Certificate in Nonprofit Management Program while serving as senior fellow and director of professional education at the University of Illinois at Chicago's Great Cities institute. She is adroit at conceptualizing, designing, implementing and evaluating projects and programmatic initiatives, customizing and facilitating participatory processes to meet the needs of clients and stakeholders in matters of sb ctegic planning, business planning, organizational development, board development and governance design, and program design. Her current practice serves human service and community development organizations,local and national advocacy groups and others. Kate also served as executive director of the Child and Adolescent Bipolar Foundation (CABF), a national advocacy and educational organization for parents and families of children and adolescents diagnosed with bipolar disorder. In this role she produced a multi- media CD entitled, "ABCs of Educational Advocacy: A Resource for Parents". As past president of the Sonia Shankman Orthogenic School Parents Association, she continues to advocate for children and adolescents with mental illness. Kate presently holds an adjunct faculty appointment at Spertus College, Chicago, in the master of nonprofit management program. She is an accomplished public speaker, with presentations to a variety of audiences to her credit. Kate is a member of the Association of Consultants to Nonprofits, and has co-chaired or served on the boards or advisory committees of Chicago Grantmakers for Effective Organizations,the Community Economic Development Law Project, the National Association of Community Development Loan 31 Funds,the Citywide Development Corporation of the Chicago Association of Neighborhood Development Organizations,Amoco Foundation Leadership Awards and other professional organizations,as well as being the recipient of several fellowships and awards. Kate holds a doctor of philosophy degree in social ethics from Northwestern University. Web Site Development Kate Pravera is affiliated with WebTrax Consulting, a communications and marketing firm providing affordable,high quality design and development.WebTrax is prepared to develop a basic web site for the project in a timely manner. Please see their web site for more information. http://www.webtnixstudio.comi Fee The total cost for these services is$13,831. A detailed cost breakdown by task is provided in the table below.Consultant costs are calculated at a rate of$1,400 per consultant day, based on 8 billable hours @$175/hour. PrDject£udgtt Cansu tanl Days CDEts Preliminary Meeting with CCBEL(and City as Needed) 0.5 750 Stakeholder Partnership Agreement Draft(based on group input),Prepare Final Version,Circulate and Secure Signatures 15 2W0 Preparation,Facilitation and Written Summary for. -_ Stakeholder Group Me :#1 1 1400 Stakeholder Group Meeting#2 1 1400 Stakeholder Group Meeti _#3 1 1400 Stakeholder Group Meeting#4 1 1400 Stakeholder Group Meeti #5 1 1400 Web site development (subcontract) 1250 Meeting sup. les:flip charts,co. 'ng 250 •a Refreshments @$12x16 peo.le x 5 meetings -__ 840 Administrative Fee(@7.5%) __ 1641 --_- 41 Sample Contract Upon your endorsement, this proposal will serve as a contract for Millennia Consulting, LLC.,to provide the services described above.The payment schedule is as follows:$4,200 is due upon signature of the contract, $4,200 upon completion of the web site, partnership agreement,and first stakeholder group meeting;and the balance of$5,431 upon completion of the project. It is understood that Christopher B. Burke Engineering, Ltd. (CBBEL) will act in good faith to make the timeline feasible. To begin the engagement,please return one signed copy of this proposal-contract and the initial payment to Millennia. For Millennia Consulting,LLC For Christopher B.Burke Engineering,Ltd. Kate Pravera,Managing Consultant tt_f 18 oog._ 1_J� 51 Elgin Project Work Plan Objectives Stakeholder 1n s and TimelineOwner Deliverables NOVEMBER-DECEMBER A. To establish a • Recruit/Identify 6-8 neighborhood leaders,City City of Elgin staff • Completed representative Project staff members,I member from Fox River Water roster of group Stakeholder Group Reclamation District and employees of CBBEL participants with full contact Information DECEMBER-JANUARY(Preparation Phase) B. Develop and provide • Develop web site to communicate challenges to be • Millennia with • Web site with information about goals addressed,technical information,maps,etc. CBBEL input project and objectives of project, • Prepare'PowerPoint presentation for Meeting +r. information, as well as design options, Overview of project goals and objectives • CBBEL including CCBEL as the project proceeds presentation MID-LATE JANUARY(Begin Stakeholder Meetings) C. To execute a Stakeholder • Role and function of stakeholder group • Millennia to • Stakeholder stakeholder partnering Group Meeting • What is consensus? prepare for and group has agreement signed by all #1 • Establish key points of partnering agreement facilitate ownership of stakeholder members at (small group/large group work) meeting partnership the beginning of the (3 hour • Presentation of problem statement,project goals agreement process minimum) and objectives • CBBEL • Discussion and Identification of consensus criteria • Millennia for assessing design options EARLY FEBRUARY(Secure signatures before ed mtg.) Post-meeting • Prepare draft partnership agreement for review • Millennia/CBBEL • Stakeholder and secure sign-off agreement • Circulate and collect partner agreement for signed by all signatures participants FEBRUARY-MARCH(Review process) D. Engage In project design Stakeholder • Meeting preparation,facilitation and summary • Millennia • Documentation and review process Group Meeting • Present preliminary design options to group • CBBEL of Stakeholder • Review and discuss design options in light of Group progress consensus criteria (using structured facilitation process) • Summarize revlew_process and determine next *Note: Time frame Is estimated. 1 steps:request more Info for second meeting? Exdude design option(s)from further consideration,etc. Continue with Objective Stakeholder MARCH-APRIL • Millennia • Documentation D as needed. Group Meeting • Meeting preparation,facilitation and summary • CBBEL of Stakeholder #3 • Presentation of additional information,design Group progress elements,etc. (and 4 • Repeat review process from above if necessary) • If consensus has been reached or if • additional meeting is needed APRIL-MAY • Consensus E. To achieve stakeholder Stakeholder • Meeting preparation,facilitation and summary • Millennia achieved on group consensus on the Group Meeting • Continue review process with structured facilitation • CBBEL preferred preferred design solution #g (If until consensus achieved.This meeting may not be • Others as design solution necessary) necessary needed Note:A post-consensus meeting can be convened if necessary. 2 Local Office TSC) November 23, 2009 TESTING SERVICE CORPORATION Corporate Office: Mr.Jason Souders 360 S.Main Place,Carol Stream,IL 60188-2404 630.462.2600 • Fax 630.653.2988 Christopher B. Burke Engineering, Ltd. 9575 W. Higgins Road, Suite 600 Local Office: Rosemont, Illinois 60018 457 E.Gundersen Drive,Carol Stream,IL 60188-2492 630.fi53.3920 • 6Q.6 Prq RE: P.N. 44,102 • '.. Geotechnical Exploration or,;\,w : Sewer Separation Project �;' 2 2009 Lord Street Basin to i Ol?H1f2 B,BURKE Elgin, IllinoisIaigiNdERING LTD. Dear Mr. Souden: Testing Service Corporation (TSC) is pleased to submit this proposal to provide Geotechnical Engineering Services for the above captioned project. It responds to your email dated November 19, 2009, which includes a Project Understanding and Scope of Services. The objectives of the Geotechnical Study are to explore soil and groundwater conditions and provide recommendations in connection with the proposed sewer separation project. Project Description: Our understanding of existing site conditions and the proposed construction are as follow: • The Lord Street Basin (LSB) lies north of U.S. Route 20 and west of the Fox River in the City of Elgin. It is presently served by a combined sewer system. • Plans are being studied to construct new and separated sewers in the LSB. It is understood that they will have a total length on the order of 15,000 lineal feet. • It is assumed that the majority of the new sewers are to be located along existing residential side streets. One exception is a short section along State Street(IL • Route 31), a major thoroughfare. • It is also assumed that the majority of the new sewer alignment will have invert elevations ranging from about 10 to 15 feet below existing grade. • The outfall into the Fox River will have to be jacked below Union Pacific and Metro Railroad lines. If the location or type of the proposed structure(s)are changed,TSC should be promptly contacted to determine the relevance of our proposed boring program to the new project configuration. Boring Program: We are proposing to drill soil borings at approximate 400' to 500' intervals along the new sewer alignments. This will result in an estimated forty(40)borings at approximate depths of 15 to 20 feet below existing grade. An additional two (2) borings are planned at the ends of where the outlet pipe is Providing a Full Range of Geotechnical Engineering,Environmental Services,and Construction Materials Engineering& Testing Carol Stream.IL•Bloomington,IL•DeKalb,IL•Gumee,IL•Shorewood,IL•Tinley Park,IL•Rockford,It. • Christopher B. Burke Engineering, Ltd. P.N.44,102-November 23,2009 to be jacked under the Union Pacific and Metro Railroad tracks, preliminarily to be 40 feet deep. Total drilling footage on this basis is estimated to be on the order of 800 lineal feet. For the purposes of this proposal we have assumed that the majority of boring locations will be accessible to conventional truck-mounted drilling equipment. It is anticipated that an AN rig will be required for the borings by the jacking pits next to the Union Pacific and Metro Railroad lines. No provisions have otherwise been made for tree/brush clearing or other obstruction removal should borehole access be impeded. No borings are planned inside of existing structures. TSC will utilize personnel trained in layout procedures to stake the borings in the field. Ground surface elevations for each borehole will presumably be interpolated from topographic surveys which it is assumed will be provided. Utility clearance for the borings will be obtained by contacting JULIE (Joint Utility Locating Information for Excavators); secondary and private underground utility lines will have to be marked by the property owner or their agents. Soil samples will be obtained by split-spoon or thin-walled tube methods. Sampling will be performed at 2'/2-foot intervals for the full depth of the majority of the borings,to at least 20 feet for those by the jacking pits. Representative portions of samples will be sealed, packaged and transported to our laboratory. Groundwater observations will also be made during and following completion of drilling operations, with those in the public right-of-way to be immediately backfilled and patched at the surface. In anticipation of shallow rock being present close to the Fox River, rock cores at two(2) boring locations are included in the budget. They will be obtained using an NX size core barrel, with 5-foot runs anticipated. One(1)groundwater monitoring well with flush mount protector is also budgeted. Access Permits and Traffic Control: It is understood that at least a couple of the borings will be located along State Street(IL Route 31), falling under IDOT jurisdiction. A permit will be required in order to perform them, in connection with bonding will have to be obtained by TSC. It has been our experience that it will take on the order of 6 to 8 weeks to process the IDOT permit. It is otherwise assumed that any permit or associated fees for the City of Elgin will be waived. Lane closures will presumably be required in connection with any work along IL Route 31. A professional traffic control firm will be retained for these services, being included in the project budget Traffic control is not anticipated for the remaining borings,which is understood will be located on low volume side streets. However,four (4)days of an arrowboard is also budgeted. It is also assumed that the drilling work and lane closures can be performed on weekdays between the minimum hours of 8:30 a.m. and 3:30 p.m. No borings are presently planned on the Union Pacific and Metro Railroad right-of-ways. A right-of- entry permit will have to be obtained if this changes. Associated costs would be expected to be on the order of Five Thousand Dollars($5,000.00). This includes Railroad Protective Liability Insurance (RPLI) and flagman costs, but not a rush handing charge. -2- • Christopher B.Burke Engineering,Ltd. P.N.44,102-November 23,2009 Laboratory Testing: Samples obtained from the borings will be examined by experienced laboratory personnel in order to verify field descriptions as well as to visually classify in accordance with the Unified Soil Classification system. Basic laboratory testing will include moisture content and dry unit weight determinations as well as measurements of unconfined compressive strength by direct or indirect methods, as appropriate. Four(4)Atterberg limit determinations,four(4)sieve analyses with hydrometer and four (4)sieve analyses with#200 wash are also included in the project budget. Other tests deemed to be necessary by TSC's Project Engineer may also be recommended for your approval. Engineering Report: Upon completion of sampling and testing,you will receive an engineering report summarizing field and laboratory test data, including a boring location plan and computer generated boring logs. The report will address anticipated soil and groundwater conditions impacting the new sewer construction, based upon the information obtained from the borings. It will also provide recommendations to guide design and specification preparation pertaining to geotechnical issues relevant to the structure or purpose described in this proposal. Fees and Scope: In accordance with the Cost Estimate attached,TSC is proposing a not-to-exceed budget amount of Thirty-Seven Thousand Five Hundred Dollars ($37,500.00)to provide the Geotechnical Exploration outlined above. Our proposal is based on the understanding that the boring locations are accessible to a conventional truck or All-Terrain Vehicle (ATV)mounted drill; none of the borings will be located in standing water, wooded areas or on steeply sloping ground; and that the work can be performed during standard business hours. Our fee is further subject to this proposal being accepted and the work performed prior to February 28, 2010, The Illinois Department of Labor(IDOL)has taken the position that Core Drilling/Soil Testing is a covered activity under the Illinois Prevailing Wage Act(IPWA). Because this project is funded in part or total by state or local government sources, it is subject to IPWA requirements. The unit prices provided in the attached fee schedule are meant to comply with the IPWA. Should the study reveal unexpected subsurface conditions requiring a change in scope, you will be contacted before we proceed with further work. Our invoice would then based on the unit rates given in the attached Cost Estimate or as otherwise agreed upon. Please note that our quoted fee does not include plan review as well as excavation,fill, earthwork,footing or foundation observations during construction phases of the project. The project budget should include provision for these services. Consultation, preconstruction meetings or other professional services subsequent to delivery of TSC's report are additional services that will be covered by separate invoice. TSC's geotechnical investigation will not include services required to evaluate the likelihood of the site being contaminated by hazardous materials or other pollutants. Should an environmental investigation be desired, please contact the undersigned for a separate proposal. -3- , Christopher B.Burke Engineering, Ltd. P.N.44,102-November 23,2009 Closure: The geotechnical services being performed are subject to TSC's attached General Conditions (as modified for CBBEL). Unless stated otherwise, TSC fees include all state and federal taxes that may be required. However, they do not include any license, permit or bond fees that local governments may impose. The local fees, if any,will be added to the invoice. Unless we receive written instructions to the contrary, invoices will be sent to: Mr. Jason Souden Christopher B. Burke Engineering, Ltd. 9575 W. Higgins Road, Suite 600 Rosemont, Illinois 60018 Telephone:(847) 823-0500 Email:jsouden@cbbel.com If this proposal meets with your approval, please indicate your acceptance by signing one copy and returning it to our Carol Stream, Illinois office. When also completing the attached Project Data form, kindly indicate who is to receive copies of TSC's report and other related information. Your consideration of our proposal is appreciated. We look forward to being of service to you on this project. Respectfully submitted, TESTING SERVICE CORPORATION el V. chalinski, P.E. ice P ent MVM:cn Enc: Cost Estimate General Conditions Project Data Sheet Approved and accepted for by: (NAME) MILE) (DATE) -4- Christopher B. Burke Engineering, Ltd. P.N.44,102-November 23,2009 COST ESTIMATE Sewer Separation Project Lord Street Basin Elgin, Illinois TSC P.N. 44,102 I ITEM UNITS QTY RATE COST STAKING AND UTIUTY CLEARANCE Two-Man Layout Crew to Mark Boring Locations,Obtain 1.1 Surface Elevations and Arrange for Clearance of Hour 0.0 150.00 $ 0.00 Underground Utilities 1 1.2 Layout Crew Chief Hour 16.0 90.00 $ 1,440.00 ACCESS PERMITS 2.1 Engineering Administration Hour 4.0 120.00 $ 480.00 22 Bond Permit Fees and Related Charges At Cost 1.0 400.00 $ 400.00 DRILLING AND SAMPUNG MOBILIZATION AND DEMOBILIZATION OF DRILL RIG AND CREW 3.1 Drill Mounted on Truck Each 1 450.00 $ 450.00 3.2 Drill Mounted on All-Terrain Vehicle Each 1 600.00 $ 600.00 ADVANCE BOREHOLES BY SOLID OR HOLLOWSTEM AUGER METHODS 33 0-25 Foot Depth Foot 770.0 14.00 $ 10,780.00 3.4 25-50 Foot Depth Foot 30.0 17.50 $ 525.00 3.5 50-100 Foot Depth Foot 0.0 23.50 $ 0.00 3.6 Surcharge for Hard Drilling(N i 60 bpf) Foot 0.0 4.00 $ 0.00 3.7 Surcharge for Use of AN Drill Rig(Soft/Wet Ground) Foot 0.0 2.50 $ 0.00 3.8 Auger Refusal Above Planned Boring Depth Each 0 100.00 $ 0.00 SOIL SAMPLING 3.9 Split-Spoon Procedure/0-50' Each 312 20.00 $ 6,240.00 I 3.10 Split-Spoon Procedure/50-100' Each 0 28.00 $ 0.00 3.11 Thin-Walled Tube Procedure Each 0 45.00 $ 0.00 BACKFILL BOREHOLES WITH BENTONITE GROUT OR CHIPS 9 3.12 Small Diameter Hole(<4Y2") Feet 0.0 6.00 $ 0.00 3.13 Large Diameter Hole(>4Y2") Feet 0.0 7.50 $ 0.00 -5- Christopher B. Burke Engineering, Ltd. P.N.44,102- November 23,2009 ITEM UNITS QTY 1 RATE COST 1 ROCK CORING 3.14 Set-up Charge(Includes Casing to 40 Feet) Each 2 400.00 $ 800.00 3.15 Set Casing Below 40 Feet Foot 0.0 12.50 $ 0.00 3.16 Core with NX Size Barrel Foot 10.0 45.00 $ 450.00 DRILL RIG WITH 2-MAN CREW(Travel,Standby or Obstruction Time) 3.17 Regular Time(Up to 8.0 Hours per Day) Hour 0.0 280.00 $ 0.00 3.18 Overtime(Over 8.0 Hours or Saturday) Hour 0.0 320.00 $ 0.00 GROUNDWATER MONITORING WELLS 4.1 Install 2"PVC Piezometer, 15-25 Foot Depth Each 1 600.00 $ 600.00 (Time and Materials) 42 Well Protector/Flush Mount or 4"x 5'Steel Each 1 125.00 $ 125.00 4.3 Geologist to Develop and Read Wells(2 Trips) Hour 4.0 100.00 $ 400.00 DRILL CREW PREVAILING WAGE SURCHARGE 5.1 2 Person Drill Crew,Regular Time Hour 64.0 25.00 $ 1,600.00 (Up to 8.0 Hours per Day) 5.2 2 Person Drill Crew,Overtime Hour 0.0 35.00 $ 0.00 8.0 Hours or Saturday) 5.3 Administration Fees Sump 1 100.00 $ 100.00 TRAFFIC CONTROL 6.1 Single Flagman,Regular Time(Portal to Portal) Hour 0.0 95.00 $ 0.00 6.2 Single Flagman,Overtime Hour 0.0 115.00 $ 0.00 6.3 2-Man Flagging Crew,Regular Time(Portal to Portal) Hour 8.0 190.00 $ 1,520.00 6.4 2-Man Flagging Crew,Overtime Hour 0.0 230.00 $ 0.00 6.5 TSC Pickup and Arrowboard Day 4 140.00 $ 560.00 LABORATORY TESTING 7 1 Examine Samples to Describe by Textural System and Each 312 4.00 $ 1,248.00 Classify Using the Unified Soil Classification System 72 Water Content Determination(Includes Pocket Penetrometer Each 280 6.50 $ 1,820.00 Reading on Cohesive Samples) 7 3 Unconfined Compressive or Torvane Shear Strength of Each 72 13.00 $ 936.00 Cohesive Soils 7.4 Dry Unit Weight Determination Each 32 6.50 $ 208.00 7.5 Atterberg Limit Determination Each 4 75.00 $ 300.00 7.6 Sieve Analysis with#200 Wash Each 4 85.00 $ 340.00 -6- , • Christopher B. Burke Engineering, Ltd. P.N.44,102-November 23,2009 ITEM UNITS QTY RATE COST I 7.7 Sieve Analysis with Hydrometer Each 4 115.00 $ 460.00 7.8 Consolidation Test Each 0 500.00 $ 0.00 ` 7.9 Modified Proctor Test Each 0 175.00 $ 0.00 7.10 Loss-On-Ignition(Organic Content) Each 0 40.00 $ 0.00 ENGINEERING SERVICES 8.1 Prepare Geotechnical Report with Boring Logs and Location Lump 1 5,000.00 $ 5,000.00 Plan Sum 8.2 Geotechnical Engineer to Perform Special Calculations or Hour 0.0 120.00 $ 0.00 Run Slope Stability Analyses 8.3 Senior Engineer to Consult or Attend Project Meetings Hour 0.0 150.00 $ 0.00 ESTIMATED TOTAL: $37,382.00 RECOMMENDED BUDGET: $37,500.00 -7- • TSC GENERAL CONDITIONS Geotechnical and Construction Services TESTING SERVICE CORPORATION 1.PARTIES AND SCOPE OF WORK If Client is ordering the with its contract'Contractor'as used herein shall include - :-_. ... - '• • ... --• services on behalf denotes Merit represents and warrants subcontractors,suppliers, architects,engineers and for which TSC may be tiable in accewtihthep that Client is the duly authorized agent of said party for construction managers, set forth in the preceding paragraph,upon ,•.• request the purpose of ordering and directing said services,and in of Client received within five days.of ... •. :,•..pie of such case the term'Tiler shall also include the principal Information obtained from borings,observations and analyses TSC's proposal together with pa . .. an additional fee for whom the services are being performed.Prices quoted of sample materials shall be reported in formats considered in the amount of 5%of TSC's•-� ,cost for its services and charged by TSC for Its services are predicated on the appropriate by TSC unless directed otherwise by Client. (to be adjusted to 5%of,- :. • actually billed by TSC conditions and the allocations of risks and obligations Such information is considered evidence,but any inference for itsservices on the•.,, >«at time of completion),the limit expressed in these General Conditions. Unless otherwise or conclusion based thereon Is,necessarily,an opinion also on damages stall• increased to$500,000 or the amount stated in writing,Client assumes sole responsibility for based on engineering judgment and shall not be construed of TSC's fee, .,,"ever is the greater.This charge is not to determining whether the quantity and the nature of the as a representation of tact.Subsurface conditions may not be•. ,,,, ‘a as being a charge for insurance of any type, services ordered by Client are adequate and sufficient for be uniform throughout an entire she and ground water but' creased consideration for the exposure to an award Client's intended purpose. Unless otherwise expressly levels may fluctuate due to dimafa and other variations. ,- :. . assumed in writing,TSC's services are provided exclusively Construction materials may vary from the samples taken. for offset TSC shall have noduty orobligation other than those Unless Otherwlseagreedin willing,the procedures employed 11.INDEMNITY:Subject to the provisions set forth herein, duties and obligations expressly sato*in This Agreement by TSC are not designed to detect intentional concealment TSCand Client hereby agree to indemnity andhold harmless TSC shall have no duty to any third party.Client shall or misrepresentation of facts by others. each other and their respective shareholders,directors, communicate these General Conditions to each and every officers,partners,employees,agents,subsidiaries and party to wham the Client transmits any report prepared by 7.DOCUMENTS AND SAMPLES: Client is granted an division(and each of their heirs,successors,and assigns) TSC.Ordering snrvicesirom TEC shall constitute acceptance exclusive license to use findings and reports prepared from any and all claims,demands,tabilhes,suits,causes of of TSC's proposal and these Genesi Conditions. and issued by TSC and wry sub-consultants pursuant to a radion,jtdg hens,costs and expenses,Waling reasonable this Agreement for the purpose set forth in TSC's proposal attorneys'fees,arising,or allegedly arising,from personal 2.SCHEDULING OFSERVICES:The services set forth ntie provided that TSC has received payment in full for its injury,inducting death,property damage,indudggloss ofuse Agreement will beaccomplshednafinely and wodoranike services.TSC and,if applicable,its sub-consultand,retain thereof,due nany manner tothe negligence ofeither Wiliam mariner.If TSC is required to delay any part of its services all copyright and ownership interests in the reports,boring or their agents or employees or independent contractors.In to accommodate the requests or requirements et,Client, logs,maps,field data,field notes,laboratory test data and the event both TSC and Client are feed io be reg igent or regulatory agencies,or third partes,or due to any cause similar documents,and the ownership and freedom to use at fault,then any liability shall be apportioned between them beyond Its reasonable control.Client agrees to pay such ail data generated by It for any purpose.Unless otherwise pursuant°their pro rata share ofnegligence arfaultTSC and additional charges,if any,as may be applicable. agreed in writing,lest specimens or samples will be Clem further agree that teirliiabiity to any third party shall, deposed immediately upon completion of thetest.Ail dnuNing to the extent permitted by law,be several and not jolt.The 3.ACCESS TO SITE TSC salt lake reasonable measures samples or specimens will be disposed sixty(60)days after babiity of TSC under this provision strati not exceed the poky and precautions to minimize damage to the site and wry submission of TSC's report limits of insurance carried by TSC.Neither TEC nor Client improvements located thereon as a result of its services or shall be bound under this indemnity agreement to lability erl rst,a=goon to providesen ces may be determ ed m a proceeding in which It did not participate its fee the costo f restoration of damage which may occut If terminated by either party upon(7)seven days prior written represented by Its own independent cormsetThe ndenmllles Client desires orrequires TSC to restore the site to Its former notice. In the event of termination of TSC's services,TSC provided hereunder shall not terminate upon the termination aton condition,TEC wilt,upon written request perform such shall be compensated by Client for all services performed up or expiration of this Agreement,but maybe modified to the additional work as is necessary to do so and Client agrees to and inducing the teemdnaton dale,including reimbursable extent of any waiver of subrogation agreed to by TSC and to pay to TSC the cost thereof plus TSC's name!markup for expenses.The terms and conditions of these General paid for by Client overhead and profit Coons shall survive the termination of TSC's obligation to provide services. • 12.SIWPOOEIAS:ISC's employees shall not be retained as 4.CLIENT'S DUTY TO NOTIFY EIMER Client•ropwaentc expert witnesses except by separate,written agreement ane-warrents-that Cant has advised TSC of any known or &PAYMENT•Cferfr shell be invoiced periodically for services Client agrees to pay TSC pursuant to TSC's then current fee suspected hazardous mater ,uNty lines and underground performed. .-. :.:-: . :: ::. - ,�! schedule for any TSC employees)subpoenaed by any party structures at any site at which TEC is to perform servo es days of its receipt Clint further agrees to, -,- on as an occurrence witness as a result ofTECs services. under this agreemernt all amounts invoked and not paid or -,.,to in writing for valid cause within sixty z ii ..' at the rate of twelve 13.OTHER AGREEMENTS:TEC shall not be bound by 5.DISCOVERY OF POLI UTANT&TSC's services shall not (12%)per annum(or.: . ,,;Nana Merest rale permitted by any pension or agreement(I)requiring or providing for include investigation for hazardous matedais as defined by applicable : - Is the lesser)until paid and TECs arbitration of disputes or controversies arising out of this the Resource Conservation Recovery Act,42 U.S.C.§6901, casts ,, -, —.• of such accounts,including contAgreement or Its performance,(i)wherein TSC waives any et seq.,as aarrended("RCM,or by any state o Federal • . .. . .-. t. rights to a mechanics lienor surety bond dairrr(4 that statute or regulation.In the event that hazardous materials i conditions TSC's right to receive payment for its services are discovered and ids by TSC,TSC's sole duty shall 10.WARRANTY: TSC's professional services II be upon paymentto Client by any third panty ashy)that requires be to notify alert. performed,its findings obtained and is reports prepared TSCto indemnify any party beyond Its own regligenceThese in accordance with these General Conditions and with General Conditions are notice,where regtaired,tratTSC shall 6.MONITORING: if this Agreement includes testing generally accepted principles and practices.In performing its the a lien whenever necessary to collect past due amounts. . construction materials or observing any aspect ofoo ruction professional winces,TSC wrOuse that degree ofcare and skill This Agreement contains the entire understanding between of improvements, Client's construction personnel will ordirarlyexercised under simiardreumstaneesbymembers the parties.Unless expressly accepted by TEC in writing verify that the pad is properly located and sized to meet of los profession.In patenting physical work in pursuit of prior to delivery of TSC's services,Client shat not add way Client's projected building loads.Client shag cause all Its professional services,TSC will use that degree of care conditions or impose conditions which we n corded with tests and Inspestions of the site,materials and work to and skill ordinarily used wider shinier circumstances.This those contained herein,and no such additional or caro ug be timely and properly performed in accordance with w ananty los in lieu of all oterwarantes or repneentations, terms shall be Wang upon TSC.The unenforceablity or the plans,specNkatioms,=tract documents,and TECs either express or Implied.Statements made in TEC reports nvalidity of any provision or provisions shall not render any recommendations. No claims for loss,damage or injury are opinions based upon engineering judgment and are n.: other provision or provisions unenforceable or invalid This shall be brought againstTSC unless all tests and inspections to be construed as representations of farct. \ Agreement shall be construed and enforced in accordance have been so performed and unless TSC's recommendations with the laws of the State of tibmis.In the event of a dispute have been followed. outafrrntatrugt UwperfanrrwhceoftisAgrearuead; neglge tin perfomti gprobable!servi es orto r- made . breach thereof or TECs services,the parties agree to TSC's sevicessielriotktdudedetantiningoriaplementing end breached any express°Horrified . . _. ..,: ,.,,,u fry In good faith to settle the dispute by mediation under the means,methods,techniques or procedures of work or contract,Client,all partes dawn•, . , , Gerd and The Construction Industry Mediation Rules of the American done by the contactor(s)being m mored or whose work is al pales claiming to have , way relied upon TSC's Arbitration Association as a condition precedent to fling any being tested.TSC's services shall not include the authority services orw work agree:, , .maximum aggregate amount demand for arbitral ru,or any petition or compfaitd with any to accept or relict wok or to in any manner supervise of damages for .,.,- ",le officers,emxloyeesand agents court Paragraph headings are for convenience anlyandshal the work of any contractor.TSC's services or failure to shall be ,limited to$50,000 or the total amount of not be construed as limiting the meaning of the provisions perform same shall not in any way operate or excuse any the 1 ,- to TSC for its services performed with respect contained in these General Conditions. contractor from the performance of is work in accordance .:-:-: :._.., ,-- .- - -- --: aEvmme , ATTACHMENT A-1 CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING ACTIVITIES A. CONSTRUCTION ADMINISTRATION 1. General: The Construction Administrator will serve as the City of Elgin's representative for the entire construction project as assigned by the City. As such he will function as an extension of the City's staff and be responsible for overall implementation and management of the project. The Construction Administrator will provide all Level 1 management services. These services are defined as all management functions and requirements over and above the daily routine project requirements. They will include implementation of City policies, program administration, coordination and monitoring of consultants and contractors providing overall management control and direction to insure completion of the construction project in accordance with the City's objectives of cost, time and quality. The Construction Administrator will work closely with and report to the Director or his/her designee. 2. Specific Duties and Responsibilities: a. Project Control: Establish and maintain lines of communication, authority, and procedures for coordination among the City, Director, Design Engineer, Contractors, and Construction Engineer as needed to carry out the project construction requirements. Provide a pre-construction video of the entire project. b. Additional Services: When required, identifies the need for, and retains professional services of a surveyor, testing laboratories and other special consultants, and coordinates these services during their performance. c. Contract Requirements: Administrates and monitors for the Director, contractors and other project consultants, the contractual requirements for items such as insurance, bonds, and general conformance with governmental regulations, including minority compliance. d. Construction Monitoring: Monitors the work of contractors and construction engineer to insure adequate quality control of the construction work and compliance with the design drawings, specifications and other required regulations. Page 2 e. Scheduling: Works with the contractor and Construction Engineer to insure that a workable construction schedule is developed and agreed to by all parties. Provide for continuous monitoring (WEEKLY UPDATES) of the schedule as construction progresses. Identify potential variances between scheduled and probable completion dates. Review schedule for work completed, not started or incomplete and recommend to the Director, Construction Engineer and contractors, adjustments in the schedule to meet the probable competition date. Provide summary reports of each monitoring and document all changes in schedule. Together with the Construction Engineer determine the adequacy of the contractor's personnel and equipment and the availability of materials and supplies to meet the schedule. Recommend courses of action to the Director when requirements of a contract are not being met. f. Shop Drawings: Monitor the submittal of all shop drawings, catalog cuts and material selections by the contractors and coordinate timely approval of the same by the Design Engineer. Review and monitor on a continuing basis the delivery status of critical material and equipment so as to prevent unnecessary delays. g. Administration: Handle all project administrative correspondence including preparation of all written documents and correspondence requiring the City's signature and authorization. Maintain a file on all project correspondence and records to include daily construction reports prepared by the Design Engineer's field Construction Engineer. Provide all necessary effort to work with IDOT, KDOT, CDOT, ACOE, TEPA, IDNR, and Union Pacific Railroad, in order to permit, obtain authorization, and close out the project. h. Contractor's Payment: Review and process for payment, though the Director, all applications by contractors and design consultants for progress and final payments. i. Change Orders: Recommend necessary or desirable changes to the Director and the Design Engineer, review requests for changes, and handle all administrative aspects to include contractor negotiations, formal preparation and submission with recommendation to the Director. j. Cost Control: Monitors all project costs and revises and refines the initially approved changes as they occur, and develop cash flow reports and forecasts as needed. Page 3 k. Job Meetings: Conduct periodic (weekly in general) progress meetings with all associated parties to review construction progress, procedures, scheduling, design interpretation, problem areas and overall coordination. 1. Reports: Provide a timely weekly status reporting system to keep the City abreast of all aspects of the project which will: a) emphasize problem areas to the Director on a by-exception basis; and b) present solutions for the problems which will enable management to make decisions on a go-or-no-go basis. m. Public Information: Provides advance and current information to the public as necessary and appropriate. Works with citizens directly impacted by contractor to protect citizen's interests. The Engineer shall cause the delivery of two letters to each resident and/or business abutting the project. The first letter will precede construction and the second will precede the placement of sod. n. Final Completion: Together with the Design Engineer and Construction Engineer conduct a pre-final inspection and develop a pre-final inspection and develop a pre-final punchlist for the contractor. Upon competition of the pre-final punchlist notify the Director that a final inspection is in order. Attend the final inspection with the Director and contractors. Advise the Director when all punchlist work resulting from the final inspection has been completed. Recommend, prepare, and process all final pay estimates through the Director and insure final invoice is submitted to the Director within 30 calendar days of the completion date. o. As-built Drawings: Review as-built drawings prepared by the Design Engineer to insure adequate information has been given to facilitate on-going maintenance work by the City. Coordinate distribution of copies to the Director, Public Works Operations and Water Divisions as appropriate. Final as-built drawings will be provided in an AutoCAD format and GIS format (ESRI format (shapefile or geodatabase), projection:NAD 83 state plane IL East.) B. CONSTRUCTION ENGINEER 1. General: The Engineer may serve as the City's on-site construction representative for the construction project as the Construction Engineer. He will be responsible for the general control and field inspection of the construction project and will provide all Level 2 management services. These services are defined as all management functions required for day to day control of the project. They will include field inspection, design interpretation, contract administration and general coordination and control of the day to day construction activities of the contractor to insure timely completion and quality construction in strict compliance with contract drawings and specifications. The Page 4 Construction Engineer will work closely with and report to the Construction Administrator. 2. Specific Duties and Responsibilities a. Liaison and Contract Control: Assist and provide guidance to the contractors in understanding the intent of the contract documents. Serve as the City's representative with the contractors working principally through the contractor's project engineer and on-site superintendent. Serve as the City's liaison with other local agencies, utility companies, state agencies, businesses, etc. keeping them advised of day to day activities. b. Review of Work, Rejection of Defective Work, Inspection and Testing: 1) Conduct on-site observations of the work in progress to determine that the project is proceeding in accordance with the contract documents and that completed work will conform to the requirements of the contract documents. 2) Instruct contractor to correct any work believed to be unsatisfactory, faulty or defective or does not conform to the requirements of the contract documents, or does not meet the requirements of any inspections, tests or approval required to be made; and advise Construction Administrator of action taken and if any special testing or inspection will be required. 3) Verify that tests are conducted as required by the contract documents and in presence of the required personnel, and that contractors maintain adequate record thereof; observe, record and report to Construction Administrator appropriate details relative to the test procedures. 4) Perform or cause to have performed as applicable, all required field tests such as concrete tests, soil compaction tests and insure such tests are made by as may be specified. Analyze the results of all field and laboratory tests to determine the suitability of materials tested. Unless the consultant has incorporated the Clean Construction and Demolition Debris (CCDD) into the construction documents, he/she shall be responsible for all costs to properly meet the requirements of the law. 5) Accompany visiting inspectors representing public or other agencies having jurisdiction over the project, record the outcome of these inspections and report to Construction Administrator. c. Contractors Suggestions and Requests: Consider and evaluate suggestions and requests for modifications in drawings and specifications which may be submitted by the contractor and make recommendations to the Construction Administrator with any time and cost implications for final decision. Page 5 d. Shop Drawings: 1) Review and approve shop drawings and samples, the results of tests and inspections and other data which any contractor is required to submit, but only for conformance with the design concept of the project and compliance with the information given in the contract documents: determine the acceptability of substitute materials and equipment proposed by contractor(s); and receive and review (for general content as required by the specifications) maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection which are to be assembled by contractor(s) in accordance with the contract documents. 2) Record and maintain a shop drawing submittal and approval log and notify contractor whenever submittals are lacking or untimely. e. Schedules: Review construction schedule, schedule of shop drawing submissions and schedule of values prepared by the contractor. Be alert to the construction schedule and to the conditions which may cause delay in completion and report same to the contractor and the Construction Administrator in sufficient time to make adjustments. f. Conferences: 1) Attend periodic progress meetings scheduled by the Construction Administrator with all associated parties to review the overall project status and problems. 2) Arrange a schedule of on-site job work meetings with the general contractor and sub-contractors to review day to day requirements and problems. Maintain and circulate copies of minutes thereof. g. Contract Administration and Records: 1) Handle all day to day contract administration and associated correspondence in accordance with the established procedures. 2) Maintain at the job site orderly files for correspondence, reports of job conferences, shop drawings and sample submissions, reproductions of original contract documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the contract documents, progress reports, and other project related documents. 3) Keep a diary or log book, recording contractor's hours on the job site, wether conditions, data relative to questions of extras or deductions, list of visiting officials, daily activities, decisions, observations in general and specific Page 6 observations in more detail as in the case of observing test procedures. 4) Record names, addresses and telephone numbers of all contractors, sub- contractors and major suppliers of equipment and materials. h. Reports: Furnish Construction Administrator written reports as required of progress of the work and contractor's compliance with the approved progress schedule and schedule of shop drawing submissions. i. Contractors Payment Requisition: Review applications for payment with contractor for compliance with the established procedure for their submission and forward them with recommendations to Construction Administrator, noting particularly their relation to the schedule of values, work completed and materials and equipment delivered to the site. j. Governmental Policies: Review contractor EEO policies and other governmental mandated programs to insure contractor compliance with the governing regulations. k. Change Orders: Perform initial evaluation of change orders and submit same to Construction Administrator with recommendation and cost estimate breakdown for final approval and processing. 1. As-built Drawings: Maintain an accurate record of all field conditions and upon completion of the project insure that the design drawings are revised to show the true as-built condition. In addition the Engineer shall verify proper installation of the benchmarks installed by the contractor including checks of the elevations and horizontal control. m. Final-Completion: 1) Together with the Construction Administrator conduct a pre-final inspection and prepare and give to the contractor a pre-final punchlist. Thereafter insure that the contractor completes same in an expeditious fashion. Notify the Construction Administrator in writing when all work is completed and ready for final payment. 2) Together with the Construction Administrator conduct a final inspection with the Director, Public Works Operations, and Water Division as appropriate, Project Manager and the general contractor. Prepare a final punchlist and thereafter insure that the contractor completes same in an expeditious fashion. Notify the Construction Administrator in writing when all work is completed and ready for final payment. Attachment B•1 2009 Combined Sewer Separation Project-Lord Street Basin Project Phase 1 Elgin,IL Construction Schedule for Engineering Services ID Task Name Duration Start Finish Apr'11 May'11 Jun'11 Jul'11 Aug�'11 Sep'11 Oct'11 Nov'11 Dec'11 21 1111121 .1 11111121_1 111121 1 111121 1-111121 ..1.11.1121 1 111121 1.111121 .1 111_121 1 Construction Engineering Services 197 days Thu 3131/11 Fri 12/30/11 2 Pre-Construction Meeting 0 days Thu 3/31/11 Thu 3/31/11 4 3/31 3 Pre-Construction Services 12 days Thu 3/31/11 Fri 4/15/11 4 Construction Observation 155 days Mon 4/18/11 Fri 11/18/11 - rr�i=� 5 Documentation 155 days Mon 4/18/11 Fri 11/18/11 6 QA Testing 155 days Mon 4/18/11 Fri 11/18/11 7 Record Drawings 20 days Mon 11/21/11 Fri 12/16/11 8 Project Close-Out 30 days Mon 11/21/11 Fri 12/30/11 ritTask talaggilinnenn Milestone External Tasks Zaajgraggagia Project;Lord St.Basin Construction E Split Summary External MileTask Date:Mon 3/14/11 Progress iirimomme Project Summary Split d5 3CD Page 1 CO _ r Attachment C-1 Engineering Services for Lord Street Basin Sewer Separation Project Phase 1 Estimated Engineering Fees for Construction Support Manhours Total Total Estimated Estimated Percent of Hours TASK DESCRIPTION Engineer V Engineer I/II TSC" Manhours Cost 1 Pre-Construction 24 0 0 24 $4,152.00 0.99% 2 Shop Drawing Review 50 _ 0 0 50 $8,650.00 2.06% 2 Construction Observation* 1650 550 0 2200 $341,550.00 90.76% 3 Documentation 0 60 0 60 $6,120.00 2.48% , 4 Quality Assurance Testing 0 0 17982 - $17,982.00 - 5 Record Drawing 50 0 0 50 $8,650.00 2.06% 8 Project Close-Out 40 0 0 40 $6,920.00 1.65% Totals(Task 1 through 8) 1814 610 2424 $394,024.00 Standard Charges$/HR $173.00 $102.00 Total Estimated Personnel Cost , $313,822.00 $62,220.00 $17,982.00 Total Direct Costs $500.00 _ TOTAL COST PROPOSAL(Not to Exceed) $3i4;524.66- D *Based on the contract completion date of November 18,2011 **TSC-Quantity for Quality Assurance Testing represests the total cost,not hours. See TSC Proposal for breakdown. 0 3 [tel_"" (D .—a- 0 y . ELGIN THE CITY IN THE SUBURBS" DATE: May 16, 2011 TO: Eric Weiss, Water Operations Engineer FROM: Jennifer Quinton, Acting City Clerk SUBJECT: Resolution No. 11-88, Adopted at the May 11, 2011, Council Meeting Enclosed you will find the agreement listed below. Please distribute this agreement to the other party and keep a copy for your records if you wish. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you. • Amendment Agreement No. 1 with Christopher B. Burke Engineering, Ltd. (2009 Combined Sewer Separation Project-Lord Street Basin Project) • • R 1 r TO MAYOR & MEMBERS 0.1-= JUNCIL_ E LG I N THE CITY IN THE SUBURBS AGENDA ITEM: B MEETING DATE: April 27, 2011 ITEM: Amendment Agreement No. 1 with Christopher B. Burke Engineering, Ltd. to add Construction Engineering Services for the Lord Street Sewer Separation Project ($394,524) OBJECTIVE: To ensure quality infrastructure is constructed for the Lord Street Sewer Separation project RECOMMENDATION: Amend the current professional services agreement with Christopher B. Burke Engineering, Ltd. to add construction services and a fee of$394,524 BACKGROUND When the city plans for infrastructure improvement projects, it seeks proposals from qualified engineering firms for both (1) the engineering or "designing" of the infrastructure project, and (2) the construction-related oversight the engineering firm will provide once work on the project begins. Once a qualified engineering firm is identified, the city contracts with that firm solely for that infrastructure project's engineering design services. Without a completed engineering design, the city cannot reasonably anticipate the full scope of the construction costs for an infrastructure project. After the engineering design is complete and the full scope of the infrastructure project costs are known, the cost for the engineering firm's construction oversight services is negotiated by the city and then added as an amendment to the engineering design service contract. This amendment occurs when the construction bids for the infrastructure project are being considered by the city. The city council awarded a contract to Christopher B. Burke Engineering, Ltd. (Burke) on December 16, 2009 for the engineering design services for the Lord Street Combined Sewer Separation Project. The design services included a basin wide hydraulic study and final design of Phases 1 and 2 for the Lord Street Basin. The design encompasses installation of storm sewer, sanitary sewer construction, curb and gutter replacement, sidewalk and driveway replacement, street replacement and landscape restoration. The design services agreement with Burke totaled $827,261. The Lord Street Sewer Separation project will be the foundation of future phases of the Lord . , perform and complete this work. No payment shall be made prior to acceptance of turf areas. • END OF SECTION °• 19 Street Basin Sewer Separation. A map showing proposed locations for the first phase of Lord Street Basin Sewer Separation work is included as Attachment A. OPERATIONAL ANALYSIS The $4,768,208 construction contract for the Lord Street Sewer Separation was awarded to Bolder Contractors at the March 23, 2011 council meeting. Amending the existing engineering design services agreement with Burke to provide construction oversight and engineering services during the project's construction will ensure the city receives the best possible infrastructure. The construction oversight and engineering services will include observation of construction procedures, quality control, quantity documentation and contractor payment processing. A well constructed project will alleviate the combined sewers of surface water runoff from the Phase 1 area of the Lord Street Basin, which contribute to combined sewer overflows. A copy of Amendment No. 1 to the agreement is included as Attachment B. INTERESTED PERSONS CONTACTED None. FINANCIAL ANALYSIS ,411"" The proposed amendment of $394,524, for Phase I Construction Engineering, will increase the professional services agreement with Christopher B. Burke Engineering, Ltd. to $1,221,785. In addition to the Phase I and Phase II Design Engineering and Phase I Construction Engineering, construction costs of $4,768,208 are budgeted. The total cost of this project is forecasted to be $5,989,993. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT BUDGETED AVAILABLE Riverboat 275-0000-791.92-41 339997 $1,500,000 $0 2005 Bond 365-4200-795.93-41 339997 $103,527 $0 2006 Bond 366-4200-795.93-41 339997 $26,473 $0 2007 Bond 367-4200-795.92-41 339997 $401,000 $0 2010 Bond 370-4200-795.92-41 339997 $2,599,000 $0 2011 Bond 371-4200-795.92-41 339997 $870,000.00 $731,707 LEGAL IMPACT None. a ALTERNATIVES The city council may choose not to authorize Amendment No. 1 to the agreement with Burke. Choosing this alternative would require the city to discontinue other pending infrastructure projects and department activities because the city lacks sufficient staff to provide in-house construction oversight of a project with this scope. NEXT STEPS 1. Execute the amendment. 2. Issue directive to engineer to begin work. Originators: Eric B. Weiss, Water Operations Engineer I Kyla B. Jacobsen, Water Director Final Review: Colleen Lavery, Chief Financial Officer William A. Cogley, Corporation Counsel/Chief Development Officer Richard G. Kozal, Assistant City Manager/Chief Operating Officer • Approved: Sean R. Stegall, City Manager ATTACHMENTS A. Location Map B. Amendment No. 1 to Agreement C. Letter from Jason G. Souden, P.E., of Christopher B. Burke Engineering, Ltd. 3 • - . . Lord Street Basin Phase 1 Combined Sewer Separation Location Map 1 g Streets _— r � -1 - ---- b •• �s Elgin (Kane) 1 \% Elgin Sheets(Cook) ,,�� -Streets ROW(Kane) , 1 :-\ i W —. �_--_ I Streets ROW(CoolO — `, \I 't 11 Elgin Parcels(Cook) Elgin City Limits j I I ) — I _,_ Creeks Project Route / ! �; l + l ' l 1 ! sa l 'l ' Ronny sr United States Highway 20 -- ---- - - _ _'---U1201iY-Fcnm.LL11. r b3?pP L / So ahvl._,..._._I1 ._-.. __.. C1 r fit` To rZ 3r .__- _. U320EF J1 •\ _ From IL �"`�.., . _,_ Kirkland Rd i ,,s_ I j - I C i 1 m m_. Elgin Park District n �Pd j N liV '4g t I ; -i 4,��r0.'1,( + ", 1. , ,"i ,.,, x �'�- L ti pp v_, �p r tt t' stir, r a ,' _ 1• ` r }1,' ay0( i f AMENDMENT AGREEMENT No. 1 THIS AMENDMENT AGREEMENT No. 1 is hereby made and entered into this day of , 2011, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as the "City"), and Christopher B. Burke Engineering, Ltd., an Illinois corporation(hereinafter referred to as"Engineer"). WHEREAS, the City and Engineer hereto have previously entered into an agreement dated December 16, 2009 (hereinafter referred to as "Original Agreement"), attached hereto and made a part hereof as Attachment A, wherein the City engaged the Engineer to furnish certain professional services in connection with the public construction project commonly known as the 2009 Combined Sewer Separation Project — Lord Street Basin Project (hereinafter referred to as the"Project"); and WHEREAS, the City has determined that the proposed scope of the Project should be modified to include Construction Administration and Construction Engineering Activities (hereinafter referred to as "Inspection Services"); and WHEREAS, the Original Agreement provides for a total maximum payment to Engineer of $824,223.08; and WHEREAS, the parties hereto agree that the total maximum payment for the Inspection Services described in this Amendment Agreement No. 1 shall be in the amount of$394,524.00; and WHEREAS, the Original Agreement as amended by this Amendment Agreement No. 1 will provide for a maximum total amount of $1,218,747.08 which constitutes an increase of 48 • percent(48 %)over the amount of the Original Agreement; and WHEREAS, the circumstances necessitating the change in performance contemplated by this amendment were not reasonably foreseeable at the time Original Agreement was signed; the change contemplated by this Amendment Agreement No. 1 is germane to the Original Agreement as signed; and this Amendment Agreement No. 1 is in the best interests of City and is authorized by law. NOW, THEREFORE, for and in consideration of the mutual promises and covenants provided for herein, and other good and valuable consideration, the sufficiency of which is hereby mutually acknowledged, the parties hereto agree as follows: 1. The above recitals are incorporated into and made a part of this agreement as if fully recited hereby. 2. That Section 1 of the Original Agreement is hereby amended by adding the following subparagraph B to read as follows: "The Engineer shall provide Inspection Services for the Project which includes the removal of existing infrastructure and the construction of new water main, storm sewer, sanitary sewer, curb and gutter, utility adjustments, survey monuments, pavement base course, pavement surface courses, traffic control and other appurtenances consistent with City requirements." 3. Section 1 of the Original Agreement is hereby amended by adding the following Subparagraph D to read as follows: "D. Engineer shall further furnish Inspection Services for the Project as outlined and detailed in Attachment A-1, attached hereto and made a part hereof" The additional Inspection Services contemplated by this Amendment Agreement No. 1 are attached hereto and made a part hereof as Attachment A-1. 4. That Section 2 of the Original Agreement is hereby amended by adding a Subparagraph C to provide as follows: "C. Engineer shall provide Inspection Services in accordance with the schedule outlined herein and detailed in Attachment B-1, attached hereto and made a part hereof'. The Inspection Service Schedule for Inspection Services to be provided by Engineer pursuant to this Amendment Agreement No. 1 and labeled `Attachment B-1' attached hereto are hereby incorporated into and made a part of this Amendment Agreement No. 1. 5. That Section 4 of the Original Agreement is hereby amended by adding the following paragraph E to read as follows: "E. For services described in Attachments A-1 and B-1, ENGINEER shall be paid at the billing rate of personnel employed on the PROJECT with the total fee not to exceed $394,524.00, regardless of the actual costs incurred by the ENGINEER unless substantial modifications to the Scope of Work are authorized in writing by the City. The detailed basis of the additional fee associated with Amendment Agreement No. 1 is included in Attachment C-1, attached hereto and made a part hereof and is based on hourly rates of personnel utilized." Attachment C-1, attached hereto, is hereby incorporated into this Amendment Agreement No. 1 and made a part hereof 6. That except as amended by this Amendment Agreement No. 1, the Original Agreement shall remain in full force and effect. 7. That in the event of any conflict between the terms of the Original Agreement, and the provisions in this Amendment Agreement No. 1, the provisions of this Amendment Agreement No. 1 shall control. 8. The Original Agreement is hereby amended by adding a paragraph 29 to provide as follows: '29. Limitation of Actions: Engineer shall not be entitled to, and hereby waives, any and all rights that it might have to file suit or bring any cause of action or claim for damages against the City of Elgin and/or its affiliates, officers, employees, agents, attorneys, boards and commissions of any nature whatsoever and in whatsoever forum after two (2) years from the date of this Agreement.' 9. The Original Agreement is hereby amended by adding a paragraph 30 to provide as follows: '30. Interest: Engineer hereby waives any and all claims to interest on money claimed to be due pursuant to this Agreement, and any and all such rights to interest to which it may otherwise be entitled pursuant to law, including, but not . limited to, pursuant to the Local Government Prompt Payment Act, as amended (50 ILCS 505/1,et seq.), or the Illinois Interest Act, as amended(815 ILCS 205/1, et seq.).' IN WITNESS WHEREOF, the undersigned have entered into and executed this Amendment Agreement as of the date and year first written above. CITY OF ELGIN CONSULTANT By: By: City Manager Its President Attest: Attest: City Clerk Its Secretary N:\ELG1N\090458 Admin\Amendment Agreement No.1\Engineering AmendmentRevised 041311.doc • • Attachment A AGREEMENT TA- THIS AGREEMENT is made and entered into this /(o day of kezam`'4 ,-2009,by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY") and Christopher B. Burke Engineering, Ltd., an Illinois Corporation (hereinafter referred to as "ENGINEER"). WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional services in connection with the design and bidding services for the Lord Street Combined Sewer Separation Project (hereinafter referred to as the PROJECT); and WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent it in the engineering matters involved in the PROJECT as described herein,subject to the following terms and conditions and stipulations,to-wit: 1. SCOPE OF SERVICES A. All work hereunder shall be performed under the direction of the Water System Superintendent of the CITY,herein after referred to as the"SUPERINTENDENT" B. ENGINEER shall perform surveys and studies of the LORD STREET COMBINED SEWER AREA,prepare plans,specifications,and estimates for the first phase of the sewer separation,and coordinate the improvements with the residents of the basin as outlined herein and detailed in Attachment A hereto. C. A detailed Scope of Services is attached hereto as Attachment A. 2. PROGRESS REPORTS A. A detailed project schedule for the Project is included as Attachment B, attached hereto. Progress will be recorded on the project schedule and submitted monthly as a component of the Status Report described in B below. B. The ENGINEER will submit to the SUPERINTENDENT monthly a status report keyed to the project schedule.A brief narrative will be provided identifying progress, findings and outstanding issues. 3. WORK PRODUCTS All work products prepared by the ENGINEER pursuant hereto including,but not limited to, reports, designs, calculations, work drawings, studies, photographs, models and recommendations shall be the property of the(Al Y and shall be delivered to the CITY upon request of the SUPERINTENDENT provided, however, that the ENGINEER may retain copies of such work products for its records. Such work products are not intended or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER. City of Elgin, Illinois Lord Street Combined Sewer Separation Project - 1 - • y • 4. PAYMENTS TO THE ENGINEER(Not to Exceed Method) A. For services provided,the ENGINEER shall be paid at the billing rate of personnel employed on this PROJECT,with the total fee not to exceed$824,223.08 regardless of the actual costs incurred by the ENGINEER unless substantial modifications to the scope of the work are authorized in writing by the SUPERINTENDENT and approved by the City Council of the City. The attached Standard Charges for Professional Services dated January,2009 will be utilized for this PROJECT. B. For outside services provided by other firms or subconsultants,the CITY shall pay the ENGINEER the invoiced fee to the ENGINEER,plus 0%. Any such amounts for outside services shall be included in the total fee not to exceed$824,223.08 C. For other direct costs provided by outside firms,the CITY shall pay the ENGINEER the invoiced fee in accordance with the attached Direct Cost Schedule dated July 2, 2007. Any such direct cost shall be included within the total fee not to exceed $824,223.08. D. The CITY shall make periodic payments to the ENGINEER based upon actual progress within 30 days after receipt and approval of invoice. Said periodic payments to the ENGINEER shall not exceed the amounts shown in the following schedule, and full payments for each task shall not be made until the task is completed and accepted by the CITY. However, the amounts shown below are estimates and may vary from task to task as long as the total not to exceed fee remains unchanged. A detailed cost breakdown with estimated manhours by classification is included in Attachment A. 4111) 1_Data Collection $10,240.00 2—Survey of Existing Drainage Structures $16,776.00 3—Stakeholder Meetings $23,975.00 4—Sanitary Load and Capacity Analysis $23,304.00 5—Televising and Smoke Testing of Sewer $169,090.08 6—Existing Conditions XP-SWMM Modeling $41,054.00 7—XP-SWMM Alternatives Analysis $47,302.00 8—City Coordination $10,316.00 9—Topographic Survey/Boundary Survey $75,996.00 10—Geotechnical Investigation $44,744.00 11—Pre-Final Plans,Specifications and Estimates $187,716.00 12—Permitting Plans $29,116.00 13—City of Elgin Stormwater Management Permit $12,504.00 14—Wetland Permitting $22,864.00 15—[EPA Watermain/Sanitary Permits $8,292.00 16—IDOT Permitting $9,484.00 17—Railroad Permitting $6,828.00 18—Utility Coordination $8,648.00. 19—Public Information Meeting $4,064.00 20—Final Plans,Specifications and Estimates $46,394.00 21—Bid Documents $13,688.00 22—Bidding Assistance $2,568.00 Subtotal $814,963.08 Direct Costs $9,260.00 Total S824,223.08 City of Elgin, Illinois Lord Street Combined Sewer Separation Project -2- 5. INVOICES A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress reports will be included with all payment requests. B. The ENGINEER shall maintain records showing actual time devoted and cost incurred. The ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data and records of the ENGINEER for work done under this Agreement. The ENGINEER shall make these records available at reasonable times during the Agreement period,and for a year after termination of this Agreement. 6. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this Agreement is so terminated, the ENGINEER shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination,except that reimbursement shall not exceed the amounts set forth under Paragraph 4 above. 7. TERM This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed and,unless terminated for cause or pursuant to Article 5,shall be deemed concluded on the date the CITY determines that all of the ENGINEER's work under this Agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect to any term or provision / ik* of the Agreement. S. NOTICE OF CLAIM If the ENGINEER wishes to make a claim for additional compensation as a result of action taken by the CITY,the ENGINEER shall give written notice of his claim within 15 days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the ENGINEER. Regardless of the decision of the SUPERINTENDENT relative to a claim submitted by the ENGINEER, all work required under this Agreement as determined by the SUPERINTENDENT shall proceed without interruption. 9. BREACH OF CONTRACT If either party violates or breaches any term of this Agreement,such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative,contractual or legal remedies as may be suitable to the violation or breach; and, in addition,if either party,by reason of any default,fails within fifteen(15)days after notice thereof by the other party to comply with the conditions of the Agreement,the other party may terminate this Agreement. 10. INDEMNIFICATION To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and hold harmless the CITY,its officers,employees,agents,boards and commissions from and against any and all claims, suits,judgments,costs, attorney's fees,damages or other relief, including but not limited to worker's compensation claims, in any way resulting from or City of Elgin, Illinois Lord Street Combined Sewer Separation Project -3- arising out of negligent actions or omissions of the ENGINEER in connection herewith, including negligence or omissions of employees or agents of the ENGINEER arising out of the performance of this Agreement. In the event of any action against the CITY,its officers, employees, agents, boards or commissions, covered by the foregoing duty to indemnify, defend and hold harmless such action shall be defended by legal counsel of the CITY's choosing. The provisions of this paragraph shall survive any expiration,completion and/or termination of this Agreement. 11. NO PERSONAL LIABILITY No official,SUPERINTENDENT,officer,agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. 12. INSURANCE A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in effect,during the term of this Agreement,a policy of comprehensive general liability insurance with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The ENGINEER shall deliver to the SUPERINTENDENT a Certification of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty (30) days prior written notice to the SUPERINTENDENT. The Certificate of Insurance which shall include Contractual obligation assumed by the ENGINEER under Article 10 entitled"Indemnification" shall be provided. 1111) This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. There shall be no endorsement or modification of this insurance to make it excess over other available insurance, alternatively,if the insurance states that it is excess or prorated,it shall be endorsed to be primary with respect to the CITY. B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance covering all owned,non-owned and hired motor vehicles with limits of not less than$500,000 per occurrence for damage to property. C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of $1,000,000 per occurrence subject to a$1,000,000 aggregate. D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability Insurance Covering claims resulting from error,omissions or negligent acts with a combined single limit of not less than $1,000,000 per occurrence. A Certificate of Insurance shall be submitted to the SUPERINTENDENT as evidence of insurance protection. The policy shall not be modified or terminated without thirty(30)days prior written notice to the SUPERINTENDENT. '°11) City of Elgin, Illinois Lord Street Combined Sewer Separation Project -4- 13. CONSTRUCTION MEANS,METHODS,TECHNIQUES,SEQUENCES, PROCEDURES AND SAFETY The ENGINEER shall not have control over or charge of and shall not be responsible for construction means,methods,techniques,sequences or procedures,or for safety precautions and programs in connection with the construction,unless specifically identified in the Scope of Services. 14. NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement,there shall be no discrimination against any employee or applicant for employment because of sex,age,race, color,creed,national origin,marital status,of the presence of any sensory,mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination,rates of pay or other forms of compensation and selection for training,including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex,race, color, creed, national origin, age except minimum age and retirement provisions, marital status or the presence of any sensory,mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY. 15. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the CITY. 16. DELEGATIONS AND SUBCONTRACTORS Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to each and every item,condition and other provision hereof to the same extent that • the ENGINEER would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. Any proposed subcontractor shall require the CITY's advanced written approval. 17. NO CO-PARTNERSHIP OR AGENCY This Agreement shall not be construed so as to create a partnership, joint venture, employment or other agency relationship between the parties hereto. 18. SEVERABILITY The parties intend and agree that, if any paragraph, sub-paragraph,phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. City of Elgin, Illinois Lord Street Combined Sewer Separation Project -5- 19. HEADINGS • The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define,limit or describe the scope of intent of any provision of this Agreement,nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. 20. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed,modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. 21. APPLICABLE LAW This Agreement shall be deemed to have been made in,and shall be construed in accordance with the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County,Illinois. 22. NEWS RELEASES The ENGINEER may not issue any news releases without prior approval from the SUPERINTENDENT,nor will the ENGINEER make public proposals developed under this Agreement without prior written approval from the SUPERINTENDENT prior to said111) documentation becoming matters of public record. 23. COOPERATION WITH OTHER CONSULTANTS The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work associated with the PROJECT. 24. INTERFERENCE WITH PUBLIC CONTRACTING The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a violation of 720 ILCS 5/33E et seq.or any similar state or federal statute regarding bid rigging. 25. SEXUAL HARASSMENT As a condition of this contract,the ENGINEER shall have written sexual harassment policies that include, at a minimum,the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment,utilizing examples; D. the vendor's internal complaint process including penalties; Anis City of Elgin, Illinois Lord Street Combined Sewer Separation Project -6- E. the legal recourse,investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon request 775 ILCS 5/2-105. 26. WRITTEN COMMUNICATIONS All recommendations and other communications by the ENGINEER to the SUPERINTENDENT and to other participants which may affect cost or time of completion shall be made or confirmed in writing. The SUPERINTENDENT may also require other recommendations and communications by the ENGINEER be made or confirmed in writing. 27. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail,postage prepaid, addressed as follows: A. As to CITY: Kyla Jacobsen Water System Superintendent City of Elgin 150 Dexter Court Elgin,Illinois 60120-5555 B. As to ENGINEER: Michael E. Kerr Executive Vice President Christopher B. Burke Engineering, Ltd. 9575 W. Higgins Road, Suite 600 Rosemont,Illinois 60018 28. COMPLIANCE WITH LAWS Notwithstanding any other provision of this AGREEMENT it is expressly agreed and understood that in connection with the performance of this AGREEMENT that the ENGINEER shall comply with all applicable Federal, State,City and other requirements of law,including,but not limited to,any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, ENGINEER hereby certifies, represents and warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing products and/or services with respect to this AGREEMENT shall be legal residents of the United States. ENGINEER shall also at its expense secure all permits and licenses, pay all charges and fees and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the City of Elgin, Illinois Lord Street Combined Sewer Separation Project -7- products and/or services to be provided for in this AGREEMENT. The CITY shall have the right to audit any records in the possession or control of the ENGINEER to determine ENGINEER'S compliance with the provisions of this section. In the event the CITY proceeds with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S relevant records at no cost to the CITY and shall pay all costs of any audit at ENGINEER'S sole expense. IN WITNESS WHEREOF,the parties hereto have entered into and executed this agreement effective as of the date and year first written above. FOR THE CITY: FOR THE ENGINEER: By . SCI ByCitydlet r Executive Vice President Attest: City Clerk 41.1 City of Elgin, Illinois Lord Street Combined Sewer Separation Project -8- CHRISTOPHER B. BURKE ENGINEERING, LTD. STANDARD CHARGES FOR PROFESSIONAL SERVICES CITY OF ELGIN JANUARY, 2009 Charges* Personnel ($/Hr) Principal 240 Engineer VI 210 Engineer V 173 Engineer IV 138 Engineer III 125 Engineer I/II 102 Survey V 178 Survey IV 132 Survey III 127 Survey 11 100 Survey I 78 Resource Planner V 112 Resource Planner IV 108 Resource Planner III 100 Resource Planner 1/lI 88 Engineering Technician V 150 Engineering Technician IV 132 Engineering Technician III 107 Engineering Technician I/II 97 CAD Manager 138 Assistant CAD Manager 126 CAD II 125 CAD I 98 GIS Specialist Ill 120 GIS Specialist I/11 67 Landscape Architect 138 Environmental Resource Specialist V 154 Environmental Resource Specialist IV 134 Environmental Resource Specialist III 114 Environmental Resource Specialist I/II 94 Environmental Resource Technician 90 Administrative 88 Engineering Intern 53 Survey Intern 53 Information Technician III 97 information Technician ILII 62 Direct Costs Outside Copies, Blueprints, Messenger, Delivery Services, Mileage Cost *Charges include overhead and profit N:WROPOSALS'STANDARD CHARGESIElgn2009StanderdCharges.11 i909.do^ The Burke Group 9575 W. Higgins Rd. Rosemont, IL 60018 July 2, 2007 Code Description Price 111 8.5"x11" RIP'd Color laser copies,Fiery's 1.30/ea 117 11"x17" RIP'd Color laser copies,Fiery's 1.50/ea 121 Scanned calor images-printed on bond paper 6.00/sq.ft. 122 Additional prints of your original 6.00/sq.ft. 151 Premium color poster 3.00/sq.ft 155 Operator required-Processing charge 25.00/quarter hr. 157 Small format color scan to PDF 2.00/sq.ft. 400 8.5"x11" B/W impressions .08/page 403 8.5"x11" Color paper stock .10/sheet 404 8.5"01" Card Stock .12/sheet 405 8.5"x11" Sticky back 1.00/sheet 409 Clear 4 mil mylar cover .50/sheet 411 Variable Magnification .50/setting 413 8.5"x11" Monochrome scan .20/per side 413-1 11"x17"Monochrome scan .25/per side 414 8.5"x14" B/W impression .10/sheet 417 11"x17" B/W impression .12/page 418 11"x17" Card stock .19/sheet 419 11"x17" Colored Paper .16/sheet 420 1/4" Plastic comb binding 1.40/each 421 3/8" Plastic comb binding 1.60/each 422 1/2" Plastic comb binding 2.40/each 423 518" Plastic comb binding 250/each 424 3/4" Plastic comb binding 2.75/each 425 7/8" Plastic comb binding 2.90/each 426 1" Plastic comb binding 3.05/each 427 1-1/8" Plastic comb binding 3.55/each 428 1-1/4" Plastic comb binding 3.85/each 429 1-1/2" Plastic comb binding 4.00/each 430 1-3/4" Plastic comb binding 4.50/each 431 2" Plastic comb binding 4.70/each 438 Stapling .05/set 444-1 Plastic jackets 1.25/each 444 Misc.charges 1.25/each 455 Imaging on tabs .15/impression 456 Tab card stock .75/sheet 470 Handwork 45.00/hr 472 Fan folding-11"x17" to 8.5"x11" .025/sheet 473 Inserting .04/sheet 474 Drilling-Standard 2 or 3 holes 2.50/500 sheets 500 8.5"x11" Color laser copy .90/per 502 8.5"x11" Small format color scan .50/per side 502-1 11"x17" Small format colr scan 1.00/per side 514 8.5"x14" Color laser copies,double-sided 1.50/each 517 11"x17"Color laser copy 1.50/per 580 Mounting on 3/16" foams ore 3.45/sq.ft. 73 Overtime 40.00/hr r l i t i t Paper per case or package 8.5"x11", 8.5"x14" & 11"x17" Subject to change BOO Digital bora!prints/plots .135/sq.tt. 800H Half size bond prints/plots .135/sq.ft. 802 Scan setup .50/sheet 822 Sean to file 2.00/sheet 850 Large document vellum prints .40/sq.ft. 872 Folding .05/sq.ft. 870 Handwork $35.00 885 Mylar reproduction 1.95/sq.ft. 900 Digital bond prints/piots .135/sq. ft. 900H Half size bond prints/plots .135/sq.ft. 905 Color inkjet plots 2.40/sq.ft. 910 Mylar prints/plots 1.95/sq.ft. 924 Burn CD $20.00 925 File conversion processing • .75/sheet 950 vellum plots 1.25/sq.ft. • • V1NVJHJ\LLLV • Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES INTRODUCTION Christopher B. Burke Engineering, Ltd. (CBBEL) understands that the City of Elgin would like to construct new and separated sewers in the Lord Street Basin of their combined sewer area. CBBEL understands that the City of Elgin has a combined sewer system serving approximately 3.090 acres of the central part of the City with 10 combined sewer overflow (CSO) points. The CSOs discharge to the Fox River under Permit IL 0070505. We also understand that the City is required to minimize CSO frequency and volume, and actively work to reduce water quality impacts from CSOs. This is critical as the section of the Fox River where the City's CSOs discharge has been identified as being "impaired". Most importantly, CBBEL understands that the IEPA has requested that the water quality impacts of the City's CSOs be reevaluated in detail and it appears the direction being taken by EPA is to bring CSOs in line with historic procedures for wastewater treatment plants. This is the primary purpose of the sewer separation project. A secondary benefit of the proposed sewer separation project is to reduce localized flooding, sewer backups, and street ponding in the Lord Street Basin. The Lord Street Basin is one of 12 combined sewer basins in the City and is referred to as Basin 004. The Lord Street Basin consists of approximately 500 acres north of US 20, east of Commonwealth, southeast of South Street, south of Holly/Standish, and west of the Fox River. Included in this proposal CBBEL will provide the following services: I. Alternative Analysis and Concept Engineering The purpose of this phase is to evaluate alternatives and determine to the most cost effective strategy to separate the combined sewer system for the entire Lord Street Basin. CBBEL will collect all pertinent existing information; distribute, collect and tabulate flooding questionnaires; survey all existing mainline storm and sanitary structures within the basin; determine load and capacity of existing sanitary sewers; televise and smoke test all combined sewers; develop a computer model of the existing combined sewer system; analyze and model different strategies for separating the sewer; and conduct meetings with a stake holder group to reach consensus on the proposed solutions. II. Preliminary Engineering and Permitting The purpose of this phase is to design and permit preliminary plans for approximately 15,000 feet of the sewer separation. Note that the estimated amount of new sewer required to separate the entire basin is approximately 44,000 feet per the Carroll Report. CBBEL will prepare a full topographic survey of approximately 15,000 feet; perform a geotechnical investigation for approximately 15,000 feet of sewer separation; complete pre-final plans, specs and estimates for 15,000' of sewer separation; submit permit applications for 15.000' of sewer separation; and conduct a public information meeting. c 1 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES III. Final Engineering The purpose of this phase is to finalize plans for the construction of the first phase of the sewer separation. Based on the City's preliminary budget numbers we estimate that the first phase of construction will consist of approximately 5,000' of sewer separation. The 5,000' of sewer separation that bidding documents will be prepared for will be a portion of the 15,000' of preliminary plans that are prepared in the Preliminary Engineering and Permitting Phase. CBBEL will finalize the plans for 5,000' of sewer separation, prepare bid documents for 5,000'of sewer separation and provide bidding assistance for 5,000' of sewer separation. UNDERSTANDING OF ASSIGNMENT The combined sewer system currently serving this area crosses the Fox River at Souster Avenue extended and has a 48" CSO at Lord Street extended. —.. :. � !- --.::_..e . - - :r..: _c..._� a • -s-:_ _=z;r `z 'c.• - _ ;e _':.E_••_ _-__._. ._ -.— _ =r -a :t=__ _ . : '--.- . _ _ - -41 ' - 1. ?" :5=te::a_:a:eer¢_ . g:-a_ ' y`-•r :. - ? ::- :4 '- : i „der =n aa: gf-txomsr:___�=„.,, i-Ye_L-.Y -k�E.. •m�--iz�. uc.'�._-��r -i: ,-L::::-7-------- 202-5:=7-i =i .. .-- : L�,� . rsc _.z ' ci�:lrs _ =Ers= =.�s_1 . x. _ -_r.cue;e'_ ie_- .= __,4_ tr:.__ _: . _„- am_ i-=: _ _ _ 7:jk. z . a --�-- .._3 -iff_ _=-- •. • _--tet---=� --_1-:. ... _ .ate_ r::==-a te.,._•_. -�..�:s�"=�-'�=__ -tee-��=-.:-...n.�.--:..1.�.._z_3�--��`_.�_:�.:�. ----_ — -'---'-_-._... _�::d:n!�a _�.�!!�'���t���'.,•�.�'- •.�_s-!Exs.=__-�`� - •y s—itig_;sa=. .._._._ ...._ .l-,:- ._ w.i _...r --ar:�a='' 4.._�=nay _: x�:=;� s:_ c.:-4.—Yt�_ .. _ `s -•— --._._..._..__. ▪ �-==_pie.-- -�!�: �: : m..:. ��::::,-s:. cr:.rranrasr_:�-_..:..• ::.e_ e::isii•_:ce.r S:r__...__..._ a-.r..........r• a� .” rse•:s•_..e:a.-'...._ _1 :_-•- :r.: r.._.. = ... en. mee- 4_1:12.:;_ ;-...: _:,...E7:=v _Yr_• '_rn:z E;71:1-i.n`n:iLG .;heli- � 7E_`.:in_`:::-4_�_e:.mz-.w -_ a��:nvw:....... _ ess•_-•3�:T:E=._==.ms:-e:e:.�._.._s_:._;_:.._..... _ i ..- . e _-__. s�_ :.•?....._:..c=2L:?-_e_:ra--._..__s•_ .-._.._.__-_• +�-_ 'rF?s'=:z_:-"__` =.e:_...i_i_:f??c:. _ '.:��---"-� __•:• _.. _ _ •-.•----. " '-- __. ._ -- ._=si-=. - r.�.e_ -• ,,F"'-:,:=:,----:, --'z•-- •a�e_s-.-'-_.a:=n:=:_ear ---.#�._._ s•.- - - 'as:_:':_r-..=i=i�::_��..__._._._._._...._.__- _.s<-_::i_..:�:zcic= -_r_•_c_� �r_z_=:�=.:._-_ ..�.. _._ ?"'..-.. s _�.�• -� =z.:.:-c._—_.-. __ -.. !:.2a4-=•_L-=_x:i :..... -E.- .- .-..rte._ •Ff'`_ ____os._ --.._. r8--:•-: ._ - .r.-rx''.n;g:_==_:......_.. - ai-:,-�s-c=__�.:.lg!r-x;T�=s�reJt__'=�_c_=�-s. '_. -_ _��=_ •x=-::F'-as:a..__--.+:r.::_.;nmm-!-igigi._..c-..r. �'gf moi:=L ".,4ii-agz!n!. sus _c�:r_:. , I =- :_`_ ;�_- �.-.._:_. dv:ae:-...__..e..._=.a�.•-eta.-.a.:niac:: •.e:a:L.o: •a-:;�....:._�: -.=ate �.m a� :ir_` .i::ic•:� s:!:�:: •.. r.=c.. m¢:S•rr.:._r --_°":'........... _ s.._...'s..._ �. '..--i,--7----_ --�.s_�3 rm--=.-is:•_a. r.- ....- .s•_s3.rii r:ra- .. -__ es i'Sr-'•� xa '� �zae a=._. _ :s,-. .,._:t .. a�•rc-:-a:- fig- :�}- - ... ='. 'r_2 =__:•_-cr. . :±!e--=.F-'--sem._.-__rc. •'--.s--a'_.--"+-it •i--'aha_ ._ — ::s-°'_:'rsc-'•+--.;�+E s"_ .r=`d-_ice--= 'i._:_::.-�'- =.mss:::=_ .tea=.- :_= '=25L�=:_:_._..__.__.._.:.yii:=_E:_:_:... .........:`._...._ _ _ = -: _ c. ._;_ _=_3_.i:_,- ._mor:.= - -.-.`�-a� z _s=_ __'s•s ..._... . x�=s=: -- Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES pipe; however, the suggested first phase of the project is to construct the most downstream portion of the system including the outlet. This is currently contemplated to include the following sections of separate storm sewer: - 700' of 54" sewer along Souster Avenue from the Fox River (outfall) to Willis Street - 500' of 54" sewer along Willis Street from Souster Avenue to Lord Street - 1300' of 48" sewer along Lord Street from Willis Street to State Street - 200' of 48" sewer along State Street from Lord Street to Morgan Street - 500' of 54" sewer along State Street from Morgan Street to Orange Street - 1400' of 54" sewer along Orange Street from State Street to Elm Street d,tt=-_.--..�.:._.- -= �- __==:�,Q��_t;L:•i -�;;��i�:tQ:-.,tt::t:L:��;=:Q=�'A�-=.=t�a:r ---- _ -..: =Qt:-__:_.r_r� _� _ •,_ ,Y,.=y; _=s=_=::__:�:= sr :.,..,:- :,.—::._ :—_: -, asQ�=g-a tts. — ,:::i-'Q••.• 'L�t,"-:...Li::••_!��_...._T•::l=Yin._:�tQ[r.Yt.t_...f�'i,IYCiLC:L-�.�:.'ii,:^G:tl�i�•.•-I:C'31_.__ -�_—..:�_. ..:T:'::•' Y.1G�-C.L�tii�<'t�-.-.i=.-�LYfQf^.�"L::C ���y��.S�1f: E_� :nsa4-;grin:v• .:�E.e-_Y:.r=�Q..�•..;:mm. � _._i_itEl�?�::-_.-�•e,Y_...;�.... tr 2.=:.__...may-�..,__.re: .;, .g_+eieamQt`^:_:m.=,.==itt`eE•�==-rii,er.:e`un:=�'-iii c._ sx�'iL-... ._... • :•tc�-m"_ ..ss --=ilei_•ur .n4"-e? - -. ... _A __ "'Sx _—..-`i_-.-1"s___•.._._.L •��4"'2' _ _ .za i-.1=... � '--�zc ... =i,ei�...................................................... . r_- _add— r. --- �" . L. .._ _ -:_. .s Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES CBBEL has identified the following challenges associated with the contemplated alignment. • The outfall into the Fox River will require a significant permitting effort. Permits will be - = required from IDNR and the USACE. .. . _ T -_-_,,,..7:i--- --17 ,-••••77------t- --wr•-:77"--_:,"---... - ilii i ''' = rM if ti E higr,if- T 77 r. --;r. = -- _._...._.._�----_- .i ii .::;£ ..i n, ._ • Constructing the 54" outlet beneath the facilities of �'_ . both the UP Railroad and the Metra Railroad will =_=-:: `= ==W ,---.. -- a:n n n",: : :ini"£ t�rue .: R m::.:�_....._.....::... require close coordination and permits from both a= 1 .- °`y'= 01i r = railroads. rxi..neer', ;_ -4; s __ '"°"`-'-"` a""nnn“. a,_ •. `......e-.:i i::—n;i • The access road between the railroads, utilities =”._ _ --__ moi_=,i zip ia.iini;...,... _ n ::::ilial = ==_= .: .. w=. -_.::_.aa within the railroad corridor depth requirements e>�.__ =ate :'.._�..:.-_=_-r 2,44 :s=_ _�� - -M-- beneath the tracks, and outfall into the Fox River -y:_ _ - -' - ri will all affect the elevation at which the 54" pipe - =ttssi- '-=• " _''a ;4 maybejacked throughthe railroad embankments . 1- -'r:-._. _ . . . _ _" - ._...Lli�✓•.,GiC::i.__...._.....�'.:.tr^(�,�yiO:Lii13,O••��••r••_••.•.�+n £II,i1ui-�• ■ The longitudinal installation of large diameter pipe along State Street between Lord Street and Orange Street will be very disruptive to this high volume two lane roadway and will require a permit from IDOT. .:. ....- • • �- T 3_ _ .. a____. - r" . •� m,. �Y - 3- a � . `.. . • na::n_.__•:a::�_._n:a .._.,..._...._......a.:On:n__a_ ._,_. � p£a:i: _eteler •._ain am: ::::amicialalias licemc--nig£i£:£mem cinn r,mm:u,::s:e._..li. p �i'Etf...s..7.•• ,_,. a,� -_u£xv.—u":rx-,: m a:utz�moAIuiie6:::ri33£z imnhnamta :aieacmiiiei:e:».i; aa . - roelirvrnre,vc - - ..... .... State Street at Lord Street State Street at Orange Street 4 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES 4 • The soils present may affect the construction limits :2- -`- associated with trench excavation. Sand or other granular material will result in a much wider trench excavation and 3 = E = may affect other utilities and require complete - +, ., . ti!}._ .�.f .tn ----. ...-- reconstruction 3 reconstruction of the roadway. - :4_77.17:-z-, _ Y3s-:-_ - _ m dee" . .. . ▪ -atm--`•a _ _= _Y� — . i;:"--.: -t.T - TIk T.. tC _ �•2-- ff._i:.- 'k: 'ISC •_Ir.-.: :Y • zit: .- - ------:. •Y tLkaM_W'3t :.: i===-=Z=;=-3;;.:.--611;:.::S=t•Jt.�•:t rte— _.._ ice'-� - Tiff - _ :t ' As a result of the challenges listed above, CBBEL believes that verification of the modeling and results of the Carroll Study are a key component to the successful completion of the project. CBBEL also believes it is in the City's best interest to analyze several alignment options. A few promising potential alternative alignments include: Alternative 1 - The current plan calls for the separate sewer to be extended east from the intersection of Souster Avenue and Willis Street beneath both the UP and Metra Railroads and into the Fox River. Jacking the 54" beneath the railroads while maintaining the required track clearance may require significant modifications to the existing access road between the railroad tracks, will be difficult to permit, and will be costly. An alternative would be to construct the sewer along the railroad east of the park to an outfall location at US Route 20. Although slightly longer, this would eliminate the necessity to jack beneath the railroad tracks. .. "g.---�-rte-= --74-4•1413-.7:::.7-. - - � E:__�--.-: _:_:: _ ' ==Vi=a:- sa,tl»ite np-��„tom- -•-- ___...W;::'•_ _._. .__. , tt� _ -,-.._,Et-..,,..04-.:7÷.-: tltm. miNFps_:__-_.:Lz . :_....- _..::___ -_ :._ -_= ___ _: tiiii=__..._.. = - �•:__ __-:::_,;-.*...-7.-.*- .1.7,-;:-.7r- -W:11______,,. - _ ........_s=_:—...i.. ;-ate.. ... _ _._ ..,':74-.-.0-„c.=_ =� Imo=_:== _:=__:�....--_--._ :=.. '-'77-7.-.2._7.-- -,--7-1--. n:::ntucsit�-c_uwer-'_ _--...__:.-=`.........:47=1.--. _ - _ — -�- _'--i _ ' ..--=rte-'= _"E-=?i:-:= ' �= r ...........,.........„„„,........................ ::.„-......._„_,____-. C::IL^ .Y....�::itiL•=av �L=.:L I:.L T.1�a3'L_r.�:: ._-_-- - C:::t1SL:L••mtlY 6L•ttl'•:!':Y:Y¢.4.•::L•]:....:YL-:�C:A.' .._..........-- ^- -- Crit :-L_tSu:.�-.:C:JTE _•_•• .-__ _ __ _ - __.6:=._..."._...__._ x....T_-7 ::, r�Ycs::��iem�ntt=sx-.r�rtiltl5.=3:•9tY - .—...._...._._._•--- ▪ --_.».az.__3s�_-was_-_. ▪. $'.� ..._ SyW.-...-..LYL'._-w.r..K-_...-_.0-....::.�ri � 'C w._�:.�. _ ”'"""'"' !:.:� =—Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES Alternative 2 - Another alternative which may lessen the anticipated conflict with the access road would be to move the outlet to the current CSO location at Lord Street extended. A cursory review of the existing topography shows that this is possible and the location of the existing 48" CSO may provide a "window" for installation. ilii. •�_ _._..._ .:�-s-•�:s_. •C:._•_ __.._ .. .� :..=... .. -:="-- -:.: 7-:-.4--:'---------.-: _- -_ _ _-___-�o -.•_• z:•_•f__x-.-ice::: ._._ .....................- ....._.__ _ i,:''-..--:.• -__ iii.._. ._.__... ilii.._-._..._._.... r: - - - __� - .._...__:•• __:: s:::::c-moi t !E...�.._-:` _ _ _ __ --__ __. ._ :r.sei'.vx=eCca'_i_�:..-::-': _ilii.. _ __ � ._._. Y_i__ c:a:.� _his•.: :..- ' -Y• w: , ;:sii.i-m VP'.:E-!, ..---7- ..„•......_.--,L.•:‘,?-7..'._...?I:."±"-._=-=..a7,-==E---- EE s - "-� tee :_ - -.1-T7=-.T.:-. .-1- ---:N --_ _� .tom _ iN__ -= -.:_ ilii_. -- = :77--,•—_r..__-='=-17-= _�: �:;--_:- :rill •-:iiF_-�:_.....__'---- . v-.=. ..1. ilii_. - _ -=-:-x -xx - _.._._lif&fl _... ::,._. ._..-.. .��'>:: sin ��.:� _ iliiti* ......._ - ._._ .._.. - -max . r .•mrr.:u mr -.minx. • _:;,._•,#_:-,-•�: _ _ 5. 'yam. ; ..__.-_._. - _ _ =_ ml�k.w ._x.r.Te�ypEy�'-_'*m=rr?� r.:rTaTe: - � �� emyy..,......_..-,vix:::i:ic„_._z�_ ...._. ::: - -:.- 3 Alternative 3 -The proposed 700' longitudinal cut along State Street will be disruptive to traffic. The current plan could be adjusted to jog the sewer north to Harding Street, then south along Ryerson Avenue to Lord Street, which would reduce the longitudinal cut along State Street to less than 200'. A more extreme alternative would be to move the Orange Street section of the sewer to Morgan Street between Homer Street and State Street. This would also reduce the longitudinal cut along State Street to less than 200'. 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Alternative 4 — Based on a meeting with FRWRD, there is capacity available in the 24" interceptor that runs parallel to and south of IL Route 20. There is also a 12" sewer that runs down Wilcox and ties into the 24". It may be possible to tie in the area near Wilcox into the existing 12" with a new sanitary sewer system. 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S ire: .L• Y..tuu... �.i 'ti_"CL—�C�r�::�Y�Y» ST......�rn-CSinLt:.��-C'_eT-sG•CC.G::'t:tGitY:�•.�iF _....._.. ==CC_-_..._..__wi'�.�.:__:�__._'_:Cr: .._..._,Z-__._..._ :it_i.•:^.L••_:C . �-'f3''�i+ _1..L.-: -- _�Z�1:5.. tet-..: .5... 3 __ - _........ __ ::cam_=_ . _4r-•- •-.: -- __a:-ii`-::�tt:axe▪ -i _== .c iii:etnai._�..sa,m:=,.......tyaz`_-,4,7 ie lax' ":Tri -'-s-'ii-r• `r-**1`!;T: Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES SCOPE OF SERVICES I. ALTERNATIVE ANALYSIS AND CONCEPT ENGINEERING Task 1 — Data Collection: CBBEL will meet with the City to review the scope and collect, examine, review and evaluate data to be utilized for the development of the proposed improvements. This data will include the following: 1) Existing SWMM Model 2) Utility Atlases 3) IEPA Correspondence 4) Oid Plans 5) Subdivision Plats 6) Standards CBBEL will attend a SWAN neighborhood meeting to discuss the project with residents. A flooding questionnaire will be distributed and collected by CBBEL. CBBEL will compile the data received from the questionnaires and use it to calibrate the model created in Task 6. Task 2 —Survey of Existing Drainage Structures: CBBEL will perform a survey of all existing mainline storm, sanitary, and combined structures within the Lord Street Basin. The survey will include horizontal locations, rim elevation, and invert and pipe size information. CBBEL will also perform pick-up surveys of low water entry points of affected homes and low areas subject to 3 ponding. The survey will be used to build the XP-SWMM model in Task 6. CBBEL will utilize the current City atlases, which are inaccurate and outdated due to the improvements implemented in recent years, to expedite the start-up of this project. The basin area covers approximately 477 acres of densely populated residential properties. Within the basin area there is approximately 16,300 lineal feet of stormwater lines, 75,400 lineal feet of sanitary line and 300±structures. Utility atlases for the basin area will be developed based on field observations with the use of GPS and conventional surveying methods. These methods will require field crews to collect pipe sizes and inverts by opening each structure. Our field crews will survey the locations of all storm, sanitary structures for the entire area. Task 2.1 — Locating Structures: This task will consist of locating all storm and sanitary manholes, catch basins and inlets using standard GPS and conventional surveying methods. The horizontal locations and rim elevations (as applicable) will be determined based on the City of Elgin horizontal and vertical datums. It is estimated that our two man crew with GPS equipment will be able to locate approximately 100 structures per day depending on weather and the condition of the structures. As the structures are downloaded into the digital orthophotography mapping, CBBEL will print out atlas sheets showing the location of each of the structures. These sheets will be given to the field crews cj- a. 8 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES to open each combined sewer structure and determine pipe sizes and inverts. The crews will measure down from the known rim elevation to determine the pipe flowline elevations. Pipe sizes will be determined by measurement and the manhole will be rated by condition, it is estimated that our two man crew can complete 75 structures per day. Task 2.2 — Data Base/Drafting: CBBEL will utilize the information collected above to develop a data base and a utility atlas for each stormwater and sanitary utility. Drafts of each sheet will be submitted to Public Works for review and comment. For difficult locations, CBBEL will ask Public Works to clean/inspect structures prior to re-surveying them. Atlases will be developed in both a MicroStation and Arc GIS format. Task 3 — Stakeholder Meetings: CBBEL will retain Millennia Consulting to facilitate a series of stakeholder meetings to discuss project issues and potential solutions. A stakeholder committee will be formed and will consist of residents, City staff, and CBBEL. We anticipate that 4 meetings will be required to reach consensus on the preferred solution and desired staging of the sewer separation. Task 4—Sanitary Load and Capacity Analysis: Task 4.1 — Flow Monitoring: Install 4 temporary meters for the purpose of collecting data to be used for evaluating existing base line sanitary flows for the Lord Street Basin. The flow data will be used in the hydraulic capacity evaluation of the existing 12" Wilcox Avenue Sanitary Sewer (WASS) and the 24" SW Interceptor (SWIS) that runs along the south side of Route 20. The meter locations will be coordinated with the City and are anticipated at the downstream and upstream extents of the 12" WASS, on the 24" SWIS, and on the 18" combined sewer basin outlet pipe that crosses under the Fox River. The flow monitoring will be performed by CBBEL's subconsultant, Sewer System Evaluations, Inc. (SSE), and the proposed fee is based upon collecting data for 4 meters for a period of 1 month. Task 4.2 — Evaluate Sanitary Design Flow Values: Evaluate the data collected in Task 4.1 to determine per unit sanitary base flows typical for the Lord Street Basin. Using this evaluation together with IEPA's unit values for sanitary flow design, establish the per unit sanitary design flows to be used in the evaluation of the alternative improvements under consideration for the basin. Consideration is to be given to the design flow values whether the improvement alternative uses new separated sanitary sewers or new storm sewers for separating the existing combined sewer system. Task 4.3 — Hydraulic Evaluation of the existing 12" Wilcox Ave. Sanitary Sewer: Determine the available hydraulic capacity in the 12" Wilcox Ave. Sanitary Sewer. Using the available hydraulic capacity evaluation, determine the portion of the Lord Street Basin that could be diverted into the existing 12" Wilcox Ave. Sanitary Sewer that is tributary to the 24" SWIS. Evaluate additional areas of the Lord Street Basin that could be diverted to the 24" SWIS by upsizing the Wilcox Avenue sewer within the limitations of using the existing 30" casing pipe that crosses under Route 20. Task 4.4 — Hydraulic Evaluation of the existing 24" SW Interceptor Sewer: Determine the available hydraulic capacity in the existing 24" SW Interceptor Sewer. Using the C'- e 9 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES available hydraulic capacity evaluation, determine the portion of the Lord Street Basin that could be diverted into the existing 24" SW Interceptor Sewer. Task 4.5 — Hydraulic Evaluation of the existing 18" River Crossing Combined Sewer: Evaluate hydraulic operating conditions for the 18" Lord Street Basin combined sewer outlet pipe that crosses under the Fox River. The objective of this evaluation is to determine what, if any, effects that high wet weather flows in the collection system that receives the Lord Street Basin flow have upon the Lord Street Basin sewer system. Task 5 — Televising and Smoke Testing of Sewer: We have budgeted to televise all of the main line sewers in the entire basin; however, this scope may be reduced. If so, the savings could be used for additional plan preparation. Our subconsultant, Sewer System Evaluations, Inc. (SSE), will perform smoke testing in designated lines within the combined sewer of the city of Elgin Illinois. Under the direction of SSE, National Power Rodding (NPR) will televise those same lines. SMOKE TESTING SSE proposes to smoke test approximately 88,683 feet of 6-inch through 54-inch combined sewer in Elgin Illinois. SSE will furnish a 2-man crew, testing equipment and smoke bombs. SSE will also distribute doorknob hangers advising the residents of the impending tests at least two days before testing begins. The local fire and police departments will be contacted on a daily basis. Testing will be done only under dry soil conditions. Sewer segments will be sealed off where possible with sandbags on either end, and filled with non-toxic, non-staining smoke. All significant smoke locations will be digitally photographed and documented. Sewer roof vents that do not smoke will also be noted by address. The distance between manholes will be walked off with a measuring wheel. The position of each smoke location will be established by measuring its distance from two fixed objects. Buried or unlocated manholes will be reported but not exposed. Upon completion, completed field logs and photographs will be submitted within a bound data report. TELEVISING National Power Rodding, Inc. (NPR) will televise approximately 88,683 feet of the above 6-inch through 54-inch combined sewers. A survey of the lines revealed that cleaning will not be necessary. The City will provide access to all manholes and sewer lines. A computer log printout of each line segment will be provided as well as color videotape recordings. Task 6— Existing Conditions XP-SWMM Modeling: A concept-level XP-SWMM model of the proposed storm sewer network for the Lord Street Basin was previously prepared and provided to CBBEL for review. This model does not include any of the existing combined sewer system, only the larger pipes of the proposed storm sewer network. If the entire system was being constructed at the same time, an existing conditions model may not be important. However, s'= 1 0 Elgin Combined Sewer Separation Project • Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES r since the proposed storm sewer system will be constructed in phases over several years, it is critical to have an existing conditions model so that phasing scenarios can be considered. This task will allow us to verify the existing flooding conditions that have been reported, which will improve the accuracy of the proposed modeling, as well as to evaluate the benefits that sewer separation will have on the remaining combined sewer systems. It will verify that the proposed improvements will not worsen any drainage problems on an interim basis. We will create an XP-SWMM model of the existing Lord Street Basin combined sewer system using the City's aerial topography, and the utility survey to be completed in Task 2. We expect to model all combined sewers within the basin that are 10" diameter and greater, and to delineate subbasins on a block-by-block basis. We will run the existing conditions model for the 10- and 100-year critical duration storm events, and any historic storms the City may have flooding information for. The results of the existing conditions evaluation will be summarized in a memorandum or report and presented to the City for their concurrence. Task 7 — XP-SWMM Alternatives Analysis: CBBEL will develop and evaluate several scenarios for sewer separation to determine the most cost-effective option. Once an option is selected, we will begin the final hydraulic design. The proposed conditions XP-SWMM model will be revised based on any alignment, profile, or other changes that will occur during final design. This model will also be used to develop an overall sewer separation plan for the Lord Street Basin, including the areas of the basin that will not be included in this design contract and will be separated in the future. Our XP-SWMM model will be consistent with the previously completed XP-SWMM analysis, when possible, but will have a greater level of detail as a result of the existing conditions model. CBBEL will prepare concept level plan alternatives and construction cost estimates. The plan alternatives, as discussed in the Project Understanding, will include different routing and outlet options for the proposed storm sewer. The alternates would also consider phasing the construction to fit within the City's allocated budgets. A technical memorandum will accompany the plans and estimates that will outline the advantages and disadvantages and permitting issues associated with each option. Task 8 — City Coordination: CBBEL will present the options determined in Task 7 to City Staff. Upon consensus of a preferred alternate, CBBEL will go forward with the design and permitting. CBBEL will continue to coordinate the design and permitting throughout the project. In addition to phone conversations, written and electronic coordination, it is anticipated that six coordination meetings will be held with City Staff. II. PRELIMINARY ENGINEERING AND PERMITTING PHASE Based on the City's engineering budget for this project and the estimated fee for the Alternate Alternative Analysis Phase, CBBEL estimated that we can permit and prepare pre-final plans, specifications and estimates for approximately 15,000 feet of sewer separation. r 11 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES Task 9— Topographic Survey/Boundary Survey: CBBEL will complete a topographic survey of the project limits (approximately 15,000 ft.). The survey will be used as a base map for design purposes. Included are the following survey tasks: 1. Horizontal Control: Utilizing state plane coordinates (NAD '83, Illinois East Zone, 1997 Adjustment); CBBEL will establish recoverable primary control. 2. Vertical Control: Establish site benchmarks for construction purposes, tied to the NAVD 88 Vertical Datum. A level circuit will be run throughout the project, establishing benchmarks and assigning a vertical datum on the horizontal control points. 3. Research at the Kane County Recorder's Office. 4. Field reconnaissance and survey to locate existing monumentation and boundary evidence. 5. Analyze Record and Field Data necessary to compute Right-of-Way and Boundary lines throughout project limits. 6. Spot elevations and cross sections at 50' (ft) stations for approximately 15,000' (LF) of roadway. 7. All trees of 6 inch caliper or greater to be surveyed. Provide tree size, location and elevation on survey. 8. All above ground utilities including, but not limited to: water, sanitary sewer, storm sewer, telephone, electric, cable and gas, etc. Identify size, type, rim, and invert elevations. 3 9. Existing hardscape improvements located in the project limits including paving, curbs, light fixtures, walks, street signs, parking, fencing and gates, approximate R-O-W, and buildings (if any). 10. Office calculations and plotting of field and record data. 11. Office contouring of field data and one foot contour intervals. 12. Drafting of an Existing Conditions Plan at a scale of 1"=20'. Task 10 — Geotechnical Investigation: Our subconsultant, Testing Service Corporation (TSC), will complete a geotechnical investigation of the project limits. TSC will drill up to 50 borings at approximately every 300' along the proposed sewer alignment (approximately 15,000'). TSC will prepare a report describing existing soil conditions and make recommendations for remediation. Task 11 — Preliminary Plans, Specifications & Estimates: Upon selection of a preferred alternative, CBBEL will prepare preliminary plans, specifications and a cost estimate. CBBEL will prepare pre-final plans and permit approximately 15,000 feet of sewer separation. Plans will generally follow lDOT, IEPA, and City standard and specifications. a'= 12 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES L , Title Sheet 16 6 General Notes 1 12 12 Summary of Quantities 2 16 32 • Alignment,Ties & Benchmarks 1 6 6 I36 Existing Conditions & Removal Plan 12 8 96 Roadway Plan & Profile 24 I 12 j 288 Utility Plan & Profile 24 24 576 Maintenance of Traffic Plan 9 8 72 I Erosion & Sediment Control Plans 7 6 42 Typical Section & Construction Details 5 I 10 50 Structural Details 9 32 288 1, Cross Sections 50 8 400 1 Specifications - i - 60 I Cost Estimate/Quantities - I - 120 I TOTAL 150 2,078* * Note: This sheet count and total hours are representative of Tasks 11, 12, 20 and 21. Task 12 — Permitting Plans: Upon City review of the preliminary plans, specifications and estimates, CBBEL will make revisions and prepare plans to be submitted with the required permit applications. Task 13 — City of Elgin Stormwater Management Permit: The City of Elgin is a certified community with respect to the Kane County Stormwater Ordinance. Our subconsultant, Wills Burke Kelsey Associates, Ltd. (WBK) will prepare the necessary documentation to submit a Stormwater Management Permit Application to the City of Elgin based on the engineering drawings. WBK will meet with the City of Elgin to discuss the application package and provide one set of revisions based on their requests. Task 14 — Wetland Permitting: The following services are proposed to comply with Section 404 of the Clean Water Act and the Kane County Stormwater Ordinance. Task 14.1 — Field Reconnaissance: An investigation of the project site will be completed to delineate the limits of wetlands and waters of the United States. The delineation will be completed based on the methodology established by the U.S. Army Corps of Engineers. Also during the site visit, wildlife and plant community qualities will also be assessed. The limits of any identified areas will be field staked so that they can be located by CBBEL in relation to the project coordinate system. Task 14.2 — Boundary Confirmation: WBK will be responsible for coordinating and attending a wetland boundary confirmation site visit with the appropriate County/Federal Wetland Specialist. c.- E"' 13 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES Task 14.3 — Threatened and Endangered Species Consultation: WBK will submit a consultation request to the United States Fish and Wildlife Service (USFWS) in compliance with Section 7 of the Endangered Species Act. We will prepare the initial response to any requests made by USFWS for additional searches for T & E species. We will submit an Illinois Department of Natural Resources (IDNR) Agency Action Report Consultation for state threatened and endangered species. WBK will prepare the initial response to any requests made by IDNR for additional searches for T&E species. These consultations will be required prior to obtaining permits or authorizations to develop the site. Task 14.4 — Illinois Historic Preservation Agency Consultation: WBK will submit a consultation request with the Illinois Historic Preservation Agency (IHPA) in compliance with the Illinois State Agency Historic Resources Preservation Act. They will prepare the initial response to any requests made by IHPA for additional searches for historical or cultural resources. Task 14.5— Letter Reoort: The results of the field reconnaissance will be summarized in a letter report. The wetlands' generalized quality ratings, according to the Swink and Wilhelm Methodology (1994), must be included along with exhibits depicting the approximate wetland and project boundaries, National Wetland Inventory, Soil Survey, floodplain, Hydrologic Atlas, appropriate county wetland mapping, USGS topography, site photographs and their locations, and the U.S. Army Corps of Engineers (COE) Routine On-Site Data Forms. The wetland delineation will be depicted on an aerial photograph along with all data point locations clearly identified. The letter will also include a discussion of relevant county, state and federal regulations. Task 14.6 — Kane County Ordinance Wetland Submittal Preparation: A Wetland Submittal in accordance with the Kane County Ordinance will be prepared containing the required exhibits, specifications, data and project information will be compiled and assembled for placement in permit application package to the appropriate Stormwater Administrator. The stormwater and floodplain portion of the submittal will be prepared under a separate task. Task 14.7 — USACE Section 404 Permit Application: WBK will prepare the necessary documentation to submit to the USACE an application for a Section 404 Permit based on the engineering drawings. WBK will meet with the USAGE to discuss the application package and will provide one set of revisions. Task 14.8 — IEPA Section 401 Permit Application: WBK will prepare the necessary documentation to submit to the Illinois Environmental Protection Agency an application for a Section 401 Water Quality Permit based on the engineering drawings. WBK will meet with the IEPA to discuss the application package if requested. WBK will make one set of revisions to the application as requested by IEPA. The budget provided for this task does not include any application fees, which may be required of the landowner. • 14 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES Task 14.9— IEPA Antidegradation Analysis: WBK will complete the background research and data collection to prepare the necessary documentation required for an Antidegradation Analysis of the Fox River due to the placement of a new outfall. WBK will meet with the necessary agencies, which will provide data, background, and review of the project and will provide one set of revisions to the report based on requests from the reviewers. Task 14.10 — SWPPP Preparation and Submittal, if necessary: CBBEL will prepare a SWPPP for the project in accordance with Part IV of the General NPDES Permit No. ILR10. CBBEL will also submit the SWPPP and Soil Erosion and Sediment Control Plans (to be prepared under a separate task) to the Natural Resource Conservation District for review and approval. Please note that completion of this task will require signed certification statements from the community, contractors, subcontractors, and the operator as identified in the SWPPP. This task also covers the preparation and submittal of an electronic copy of the SWPPP to the IEPA. As required by the NPDES ILR10 Permit, an up-to-date copy of the SWPPP must be maintained on the project site during construction activities and kept for a three-year period following final stabilization of the site. Task 14.11 — Agency Coordination and Permit Application Resubmittals: During the permit review process we expect to have follow-up meetings with the regulatory agencies, project engineer, and client, may be required, as well as resubmittal of application materials to address comments. We have budgeted for up to 5 meetings, if more meetings are necessary they will be billed on a time and materials basis. Task 15 — IEPA Watermain/Sanitary Permits: CBBEL will prepare and submit an IEPA permit for all watermain and sanitary sewer improvements associated with the project. Task 16 — IDOT Permitting: Because IL Route 31 is a state route, a highway permit from IDOT will be required. CBBEL will submit the plans to IDOT Bureau of Local Roads and Streets for review and approval. Task 17 — Railroad Permitting: Depending on the preferred sewer alignment, a permit from the UP and Metra Railroads may be required. The permit would be for work within their right-of- way and potentially for a new sewer under the railroad. CBBEL will prepare the necessary application forms and coordinate with the railroad until the permit is received. Task 18 — Utility Coordination: CBBEL will obtain all available information and atlases from the utility companies within the project area. CBBEL will draft existing utilities on the plans and send them back to the utility companies for verification of their locations. CBBEL will identify potential conflicts and coordinate any relocations if necessary. Task 19 — Public Information Meeting: Although not specifically requested in the RFP, it may be beneficial to hold a public information meeting for the residents affected by the proposed construction. CBBEL will prepare exhibits and answer resident's questions about the project. CBBEL will record and respond to written comments submitted by the public at the meeting. C- 15 Elgin Combined Sewer Separation Project Attachment A PROJECT UNDERSTANDING & SCOPE OF SERVICES If the City chooses not to have a public information meeting, this task and the associated fee will be removed from the contract. III. FINAL ENGINEERING PHASE Task 20 - Final Plans, Specs and Estimates: Based on the City and permit agencies review comments on the preliminary plans, CBBEL will revise the plans, specifications and estimate for the first phase of construction (approximately 5,000 feet of sewer). The final plans will be resubmitted to the City and permitting agencies for final comments and approval. Task 21 - Bid Documents: CBBEL will finalize the plans, specifications, and estimate for the first construction phase based on final review comments. CBBEL will provide the City with 20 full size hard copies, 10 half-size hard copies, and an electronic PDF format of the plans and specifications. All bid documents will also be provided in Word, Excel, and AutoCAD format. Task 22 - Bidding Assistance: CBBEL will attend the bid opening, tabulate the bids and make recommendations to the City, prepare contracts for the successful bidder, and attend the preconstruction meeting. N:IPROPOSALSIAOMrMOCC9lP090458 Elgin Lord Street Combined Sewer Sep arationMAGREEMENT NOV 20091Attachment A-Understanding 8 Scope:1130094nd CI- C.• 16 Elgin Combined Sewer Separation Project ATTACHMENT A City of Elgin 2009 Combind Sower Separation De ailed Cost 6reakdovm Environmental Resovree Engineer Engineer Engineer Engineer SpedallalSurvey Survey Survey Survey CAD BUDGET TASK VI V IV In IV V In Crew 'Ora*) 11 Adndnstrafve BZOOrus Howe OaSeS .. ................. A .. :22000 >-'S:: :.5.12 i�•���Dala�Cd ction� 24 ��12 .2 e �5l 12 � 2.Survey of Existing Drainage Sbuduros a4 6 MMEMMIC60 d0 8 108 818,776,90, 1-Slaketwldu Meetinp4 _ 1 16 11, ,___„__._ .....• _ 8 $ 1021.00, 64 523,976.00 e-Senilary Load end Capacity Anehaie_, _..____, _ 60 15 ,_ tl 2 9 0,200.00 94 323,304.00 5-Televising and Smoke Testing of Sewer 16 60 __ 16 $166,962.88 84 1149 090.00 6 Existing Conditions XP-SWMMModerna -_.—.3. 86 _ 80 120 1111MMEME 24 2.. 284 141,054.00 7-XP-SWMM Alternatives Analysis32 60 72 60 MMOMMII _-66 12 322 641,302.00 e-City Coordnatlon _ 10 24 16 2 60 $10,316.00 9-Topographic Survey/Boundary Survey 6 12 111111111MI'.] 24 260 100 40 4 506 575.896.00 10-Geolodmisal investigation 16 16 MMOIMMII 12 2 $ 37,500.00 46 544,744.00 11•Pre-Final Plans,Spedacatloos 6 Estimates 40 100 200240 40 701 12 1416 $187 716_00 12-Permitting Piens 12 24 40 24 8 111111111111111M 100 4, 212 129,116.00_ 13-City of Elgin Stommvater Management Permit __;t 4 6 4 6 f 0,624.00, 21 $12,504.00 14-Wetland Permitting -- 2 4 12 MIIIIIIIIMEM 4 2 1 10,608.00 24 $22,864.00 15-IEPA Walenn4FNSangary Permit 1 ____14 48MONIMMO 4 2 _ 63 58,292.00 16-IDOTPermitln0 _. _.._. 4 36 12 ._ _ 16 0 70_16.41102_ 17-Railroad Permitting 4 24 12. 8 50 $6,828.00 - 1E-Utifrly Coordination �N_4 10 _.,_.. - , �_ 60 2 - 80 $6,646,00 1:1 abut information Meeting 4 4 6 8 8 30 $4,064.00 20-Final Plans,Specs and Estimates 18 24 48 66 6 MIMMIIIIIM 180 a 348 246,39400 21-Old Documents 4 12 16 20 4 MMIIIMMIll 40 9 102 513,688.00 22-Bidden Aaaistanne 4 4 8 MOMIIIME 2 18 12,568.00 :iYY: Total Hours PetClassification ,. : ::..:.,.:; :...:.`.:: :. -- .. ...... - 205 461 882 696 70 4 � 24 J20 I 1340 � -�:IOt f 245,729-Oa Averaot Hourly Rata $210.00 $173.00 6 y$00- $125.00 $134.00 $178.00 9127.09 $178.00 3100.00SO 6125.00 68800 :'`i :P.,:,$::::,,,, ,e-S;;:;,.:L' .616.00000 t r X15'.'.'': •�Isi�soo.00 •�•.eef 000 10 963 eJab Cate :50.00 Y5s71:•.: .•91750.00 £SO,:t:n :3.07 :..569610.00 i•000. !S .... .. S 'OSeI C-o11113' gory” 6{5,0 6 ,822.00 f ��.��0T,250.00• �.39,36 OOJ �':�Z;3,204.00�1 :���''�'� �;:�63,04A 4 $ �!. 49 �5 ... Note:The above lees are estimates and will be used for bulbg purposes any,11 Is anticipated that the ectal hes per fink will vary among the tasks butletl not affect the oven0 not-to-exceed fee of 0024.223.08 Direct Costs $9,280.00 Total Cost 0624,223.00 141PROPOSALSIADMINI20091P090458 Elgin Lad Sled Combined Sewer SeparationIAGREEMENT NOV 2000030100.4 Cost Breakdown Spreadsheet Rev 9.01s 0 0 9 1N3 W HDV11V • — — — — — 1 ATTACHMENT B 2009 SEWER SEPARATION PROJECT . ID ,.._ Task Name Duration Start Finish ,20 0 _ — .011 _ ep'01 ct'O Iov'Olec'0 an'1 eb'1 .r'1 a '1®u('i 7 Ier'1 MIMI ec'1 an'1 rilil ar'l if'1 : 1 un'1 1IN Data Collection 2 wits Mon 12/7109 Ed 12/18/09 0,1, 88 2 Survey of Existing Drainage Structures 2 wks Mon 12121!09 Fri 1/1/10 108 3 Stakeholder Meetings 16 wks Mon 12/21/09 Fri 4/9/10 f*'"e'�" '•_"-_-" r'r'4,';� 84 - -� 1 i 4~ Sanitary Load and Capacity Analysts 7 wks Mon V2i/09 Fri 2!5!10 :"1:::'„ 114 "--' _ — __— 5 Televising and Smoke Testing of Sewers 14 wits Mon 12/21/09 Fri 3126!10 +u{' • ,: s. 94 _ — 8 Existing Conditions XP SWMM Modeling 8 wks Mon 1/4/10 Fri 2!28/10 sr:N are -294 7 XP-SWMM Alternatives Analysis 10 wks Mon 3/1/10 Fri 5/7/10 ,. mL-3i 322 ..., Ij 8 City Coordination 74 wks Mon 12/21/09 Fri 5/20/11t-rti« '33 er 7t?, ,Ptisso,,: t ._r.,,lei _...7 ..,, t i n_:r., as 80 9 Topographic Survey/Boundary Survey 8wks Mon 5/10/10 Fd 7/2/10 1— — to urr'-'•+s 508 r i 10 Geolecnlcat investigation 14 wks Mon 5/10/10 Fri 8/13/10 1 %"At'''":.'21.» i`! 45 . — 11 Pre-Final Plans,Specifications&Estimates 18 wks Mon 7/5110 Fri 10/22/10 I ?_ k ?Y "°1"9 1418 I — 12 Permitting Plans 2wks Mon 10/25/10 Fri 11/5/10 tf.- 212 '• I 13 City of Elgin Stonnwater Management Permit 16 wks Mon 11/8/10 Fri 2/25/11 r Ik-nn.VICsf,n.1 ': 21 14 Wetland Permitting 18 wks Mon 11/0/10 Fri 2/25/11 I lf.';R 7:1�^ s!r,r r r 24 T r 15 TEPA Watermain/Sanitary Permit 16 wks Mon 11/8110 Fri 2/25/11 — 15-7r,ag 3.'O f'' 85 , . 18 IDO7 remitting 16 wks Mon 11/8/10 Fri 2/25/11 ---------� arc -ter;:?t�. -. .'rP1 70 --— — — --- — _ - - — . I -- 17 Railroad Permitting 18 wks Men 11/8/10 Fri 2/25!11 f—' "-- ---�y '—J — �zr-50 18 Utility Coordination 18 wks Mon 10/25/10 Fri 2/25/11 C0r5/ w4':. _/0t 80 19 Public Information Meeting 0 days Fri 11/5/10 Fri 11/5/10 --! O 111$ ,� 1 — — _--- --i----- --- -_ _ 34e — 20 Final Plans,Specs.and Estimates 6 wks Mon 2/28/11 Fri 418/11 loop 21 Bid Documents 2 wks Mon 4/11111 Fri 4122/11 102 --- --- —_,-1 1s. . —22 Bidding Assilance 4 wks Mon 4/25/11 Fr15/20/11 j ipp 1 Task • Milestone 4/ External Tasks -=' "+- Project schaduleRevA Dale:Fri 12/11/09 Split , , , , , , , , , , , , Summary spossialsoseeseism, External Milestone : Progress —'- Project Summary tiAtioli Deadline 4 . ._ __ Page 1 � 1N 3 W H3`d11V SEWER SYSTEM EVALUATIONS, INC. 2500 West Arthington Street Chicago, IL 60612-4108 . . Phone: (312)666-2295 tr _CFax: (312)666-5810 Toll free: (800)621-4342 ajb@sseservice.com November 23, 2009 Proposal to: Christopher B. Burke Eng., Ltd. 9575 West Higgins Road Suite 600 Rosemont, IL 60018 Attention: Mark Emory Project Manager Re: Elgin Flow Monitoring Sewer System Evaluations, Inc.(SSE) proposes to perform flow monitoring at four manhole locations within the combined sewer of the City of Elgin Illinois for a period of thirty days. Following OSHA Confined Space Requirements, SSE's field crew will inspect each potential metering site. Hydraulic characteristics will be noted, avoiding sites with too much gli turbulence or debris buildup in the lines. A Marsh-McBirney Flo-Tote 3 meter will be installed at each location. The Flo-Tote meter accurately measures flow depth and velocity even under surcharge and reverse-flow conditions. Each meter will be programmed to record a level and velocity reading every 15 minutes. All pertinent information will be entered onto a meter maintenance sheet. Each meter will be serviced weekly to check for proper operation. Rain data will be collected by a tipping-bucket digital logger installed at a secure location. Each meter will be set up using a laptop computer or PDA device, entering the location, meter identification, pipe size and any sensor offsets. The actual measured flow depth will be compared to the level sensed by the meter and any level adjustments are noted. A Marsh-McBirney Model 2000 FloMate portable velocity meter will be used to determine the velocity profile of the flow at various flow levels. As an additional check for accuracy, the tabular and graphical raw data are reviewed before leaving the site. Any significant problems with the data were corrected before leaving the site. Data will be reviewed and analyzed especially during periods of rainfall. Flow components of base flow, infiltration and inflow will be calculated within the report. Invoices will be submitted monthly based on work completed. If adequate rainfall does not occur during the initial 30-day metering period, additional metering on a weekly basis may be authorized at the weekly charge listed below. Terms and conditions are attached. The charge for our services include the analysis report and are as follows: Flow monitoring for thirty (30) days Four(4) locations @ $1,600.00 per location......... $ 6,400.00 One rain gauge @ $ 500.00 per location $ 500.00 Additional weekly monitoring Four(4) locations @ $ 300.00 per location $ 1,200.00 One rain gauge @ $ 100.00 per location .$ 100.00 If acceptable, please sign and return this proposal or submit a contract for our signature. Page 2 of 2 GENERAL TERMS AND CONDITIONS 411 General Conditions: These general conditions are incorporated by reference into the proposal and are part of the Agreement under which services are to be performed by the Contractor for the Customer. Contractor will follow Customer's instructions both verbal and written at all times. Customer Provided Labor: Where the Customer provides labor for the Contractor, the Customer will indemnify the Contractor for liability, loss or expense for work related injuries to those laborers not provided by the Contractor. The Customer agrees to waive all rights of subrogation against the Contractor arising out of the work in this Agreement. The Customer agrees to comply with all local, state and federal regulations, including regulations governing issues pertaining to the environment, employee safety and health, public safety, and vehicular safety, such as those regulations enforced by the United States Occupational Safety and Health Administration, Environmental Protection Agency, Mine Safety and Health Administration and Department of Transportation. This includes all training of customer's employees and provision of suitable and safe equipment,as required by the applicable governmental regulations. Customers Responsibilities: Customer will provide mechanical services. Operation and control of Customer's equipment is the Customer's responsibility. If Contractor cannot continue its work due to circumstance caused or allowed by Customer and of which Contractor was not apprised prior to starting the work. an hourly fee will be charged. Damage Limitations: Under no circumstances will the Contractor be responsible for indirect, incidental or consequential damages. The Contractor also is not responsible for the rendering of or failure to render architectural, engineering or surveying professional services. Pre-existing Conditions: The Contractor will not be responsible for liability, loss or expense (including damage caused by the backup of basement sewers) where the primary cause of the claim or damage is pre-existing conditions including faulty, inadequate or defective design, construction, maintenance or repair of property or contamination of the subsurface where the condition existed prior to the start of the Contractor's work. Customer is responsible for loss of service equipment caused by the pre-existing conditions at the job site. Environmental Conditions: The debris is represented to Contractor to be non-hazardous,requiring no manifesting or special permitting. The Customer will be responsible for any additional costs or claims associated with the treatment,storage, disposal of the removed debris, or breach of the above representation, at any time during or after the completion of this project. Indemnification: The Customer and the Contractor will each indemnify the other in proportion to relative fault for 411) liability,loss and expense incurred by the other party resulting from a negligent act or omission in performance of work under this Agreement. The Customer also will indemnify Contractor for liability, loss and expense resulting from Contractor's services if the Contractor is acting at the direction or instruction of the Customer, or where the primary cause of any damages is due to information provided by the Customer. Credit Policy: Regular Terms are Net 30 Days. The company may charge interest at the rate of l-1i2%per month on all invoices outstanding 60 days past invoice date. Entire Agreement: This proposal together with any written documents which may be incorporated by specific reference herein constitutes the entire agreement between the parties and supersedes all previous communications between them,either oral or written. The waiver by Contractor of any term,condition or provision herein stated shall not be construed to be a waiver of any other term,condition or provision hereof. Respectfully Submitted, SEWER SYSTEMS EVALUATIONS, INC. Allan J. Berkner, P.E. Accepted this day of , 2009 Contracting Organization 410 By: Name and Title • SEWER SYSTEM EVALUATIONS, INC. vwo , J� 2500 West Arthington Street Chicago, IL 60612-4108 Phone: (312)666-2295 ,� Fax: (312)666-5810 Toll free: (800)621-4342 ajb@sseservice.com December 2, 2009 Proposal to: Christopher B. Burke Eng., Ltd. 9575 West Higgins Road Suite 600 Rosemont, IL 60018 Attention: Mark E. Wrzeszcz Project Manager Re: Elgin, IL Smoke Testing and Television Sewer System Evaluations, Inc.(SSE) proposes to perform smoke testing in designated lines within the combined sewer of the City of Elgin Illinois. Under the direction of SSE, National Power Rodding (NPR) will televise those same lines. SMOKE TESTING Sewer System Evaluations, Inc. (SSE) proposes to smoke test 89,183 feet of 12-inch through 54-inch combined sewer in Elgin Illinois. SSE will furnish a 2-man crew, testing equipment and smoke bombs or Liquid smoke. SSE will also distribute doorknob hangers advising the residents of the impending tests at least two days before testing begins. The local fire and police departments will be contacted on a daily basis. Testing will be done only under dry soil conditions. Sewer segments will be sealed off where possible with sandbags on either end, and filled with non-toxic, non-staining smoke. All significant smoke locations will be digitally photographed and documented. Sewer roof vents that do not smoke will also be noted by address. The distance between manholes will be walked off with a measuring wheel. The position of each smoke location will be established by measuring its distance from two fixed objects. Buried or unlocated manholes will be reported but not exposed. Upon completion, completed field logs and photographs will be submitted within a bound data report. The charge for our services as outlined above will be a unit price of $0.27 per foot or $24,079.41 for 89,183 feet of testing. TELEVISING Our affiliate, National Power Rodding, Inc. (NPRC), will televise the same 89,183 feet of 12-inch through 54-inch combined sewer. A survey of the lines revealed that major cleaning should not be necessary in order to adequately view the pipe conditions. If heavy cleaning requiring more than two passes of the jetter nozzle or root cutting is necessary, a heavy cleaning charge will be negotiated. The City will provide access to all manholes and sewer lines. NPR will provide all traffic control. A computer log printout of each line segment will be provided as well as digital color recordings provided on a computer hard drive. No other reports will be provided. The charge for televising, including logs and video tapes, as described above is as follows: 89,183 feet of 12 through 54-inch line @ $ 1.49 per foot $ 132,882.67 If this proposal is satisfactory, please sign on the next page and return one copy or return your own contract for signature. Page 2 of 2 GENERAL TERMS AND CONDITIONS General Conditions: These general conditions are incorporated by reference into the proposal and are part of the Agreement under which services are to be performed by the Contractor for the Customer. Contractor will follow Customer's instructions both verbal and written at all times. Customer Provided Labor: Where the Customer provides labor for the Contractor, the Customer will indemnify the Contractor for liability, loss or expense for work related injuries to those laborers not provided by the Contractor. The Customer agrees to waive all rights of subrogation against the Contractor arising out of the work in this Agreement. The Customer agrees to comply with all local, state and federal regulations, including regulations governing issues pertaining to the environment, employee safety and health, public safety, and vehicular safety, such as those regulations enforced by the United States Occupational Safety and Health Administration, Environmental Protection Agency, Mine Safety and Health Administration and Department of Transportation. This includes all training of customer's employees and provision of suitable and safe equipment, as required by the applicable governmental regulations. Customers Responsibilities: Customer will provide mechanical services. Operation and control of Customer's equipment is the Customer's responsibility. If Contractor cannot continue its work due to circumstance caused or allowed by Customer and of which Contractor was not apprised prior to starting the work, an hourly fee will be charged. Damage Limitations: Under no circumstances will the Contractor be responsible for indirect, incidental or consequential damages. The Contractor also is not responsible for the rendering of or failure to render architectural, engineering or surveying professional services. Pre-existing Conditions: The Contractor will not be responsible for liability, loss or expense (including damage caused by the backup of basement sewers) where the primary cause of the claim or damage is pre-existing conditions including faulty, inadequate or defective design, construction, maintenance or repair of property or contamination of the subsurface where the condition existed prior to the start of the Contractor's work. Customer is responsible for loss of service equipment caused by the pre-existing conditions at the job site. Environmental Conditions: The debris is represented to Contractor to be non-hazardous, requiring no manifesting or special permitting. The Customer will be responsible for any additional costs or claims associated with the treatment, storage, disposal of the removed debris, or breach of the above representation, at any time during or after the completion of this project. Indemnification: The Customer and the Contractor will each indemnify the other in proportion to relative fault for liability, loss and expense incurred by the other party resulting from a negligent act or omission in performance of work under this Agreement. The Customer also will indemnify Contractor for liability, loss and expense resulting from Contractor's services if the Contractor is acting at the direction or instruction of the Customer, or where the primary cause of any damages is due to information provided by the Customer. Credit Policy: Regular Terms are Net 30 Days. The company may charge interest at the rate of 1-1/2% per month on all invoices outstanding 60 days past invoice date. Entire Agreement: This proposal together with any written documents which may be incorporated by specific reference herein constitutes the entire agreement between the parties and supersedes all previous communications between them,either oral or written. The waiver by Contractor of any term,condition or provision herein stated shall not be construed to be a waiver of any other term,condition or provision hereof. Respectfully Submitted, SEWER SYSTEMS EVALUATIONS, INC. (fizes_ Allan J. Berkner, P.E. Accepted this day of , 2009 Contracting Organization By: Name and Title MILLENNIA CONSULTINGa • • November 78, 2009 Christopher B. Burke Engineering, Ltd. 9575 W. Higgins Rd. Suite 600 Rosemont,IL600i8 Attention:Jason G.Souden, PE Dear Mr.Souden: In response to CBBEL's RFP, I am pleased to present Millennia Consulting, LLC's proposal for services, entitled, Reducing and Eliminating Sewer System Challenges in the City of Elgin's Lord Street Basin:A Proposal to Facilitate Stakeholder Consensus. Company information is included in the proposal document. Given the short time frame between learning of this opportunity and responding to your deadline, I was unable to contact references in advance. However, if you decide to further consider our proposal, I shall be happy to provide them for you. I am a highly experienced group facilitator with a wide range of experience with community groups and stakeholders of all kinds. I also spent six years at the UIC Great Cities Institute, working with urban and regional planning faculty on a housing development certificate program as well as planning commissioner training. For this reason, I am interested in your project. I am confident that Millennia Consulting can successfully facilitate the project's stakeholders towards consensus. Sincerely, Kate C. Pravera, Ph.D. Managing Consultant Millennia Consulting,LLC Mailing Address: 28 E.Jackson,Suite 1020—1023 Chicago, IL 60604 Contact Information: Mobile: 708.309.3128 Pravera@consultmillennia.com Z8 E.Jackson Boulevard Suite 1022 Chicago,IL 60604-2263 Tel:312922.9920 www.consnItmillennia.com >,,,,-'.'T,.� _i"'. w,p�r_•.rdc'�i., a,.-- F..r-.�,t= ._,'-x�-_. 'o;;�,i`sc .zr '"•i9fl.�. - .t+lr ..v rz , -.,�....,,�. . .,y���...ti-...T•.v... _.. rb^-`__ _, .C..•,-•"`. ::t;- ..�,��;�.:.5�.. tiC ?,�e�' -=Jx -r.y. ♦.. .lL.. -L?!^i- S.. ,�'i^, <'•S?�+:F•zG ✓•rdr. a- �' 7 < .�. •G-: x.'—' - ~,k u.+.v',3n�-,c••,••2' � a iZ -..-s, "y_ r .`` ., ^r ••-� t i< � < ��ss��.. r,s �• _�.. _... ' _ `� _.. _ �x?`'?2,2:}•. i,.ti ' s_ .. ... ....... Reducing and Eliminating Sewer System Challenges in the City of Elgin's Lord Street Basin: A Proposal to Facilitate Stakeholder Consensus November 18, 2009 Millennia Consulting, LLC 28 E.Jackson Suite 1020-1023 Chicago, IL 60604 312-922-9920 MILLENNIA CONSULTING ma •�. ✓vt S * jLYr hh� ( t" r ' >N •Sy *,�- i �, "' y qb` � r K' -y �' 3 .4 L ? Kt y3- 111 .F d. kt i t ... 'C r % a Gw G n5- 'C` Kj 7 s.�. .._..��:Mvat;�:::_...:�''--...�-�.^.�ir::.�_....��as�•^taa.._a�.. Y.>.c.3_'.7tin 1.xY.s._.....r,.;.rt...'.}s....�. c...�.ok�,...XS.�C......s:a.�et f5..11.•.M.......�r._'ieiz Company Information Millennia Consulting LLC,founded in 1996, is an international enterprise guided by a partnership of six consultants deeply committed to building communities and ensuring positive organizational change.Our multi-skilled and diversely-credentialed team of senior level consultants helps public and non-profit organizations achieve excellence through a wide array of services including facilitation of strategic planning, program development, policy analysis, evaluation, and leadership training and development Each of our consultants has had a distinguished career in the public or nonprofit sector before joining the firm, bringing to each engagement content area expertise and critical analytic skills. Millennia's approach to consulting is predicated on the belief that every client is unique and every challenge is different As such, our methods are collaborative and participatory, engaging stakeholders at all levels.Each of our consultants is a trained facilitator,skilled in group process techniques. Millennia Consulting,in an effort to live out its value of promoting a green lifestyle,has left our long established office space in the south loop to become a virtual company. Contact information for purposes of this proposal is as follows. Kate Pravera,Ph.D. Mobile:708-309-3128 pravera)consultmillennia.com For additional information on our company please visit our website at www.CorsultMiliennia.com. Our Understanding of the Project Purpose The City of Elgin intends to reduce or eliminate the undesirable effects of the combined sewer system(sanitary and storm)in the central part of the City known as the Lord Street Basin. Problems associated with the current combined system occur during heavy rains.These include: overflows into the Fox River; localized flooding events and residential sewer backups,and the amount of "clean"stormwater sent to the sanitary treatment plant Toward this end,the City of Elgin has hired Christopher B.Burke Engineering,Ltd.(CBBEL)to design a solution. Project Goal To engage approximately 11—16 representatives of key stakeholder groups in a professionally facilitated process that will result in stakeholder consensus on a preferred design solution. Consultant Role Millennia will fulfill the role of the facilitator as described in the CBBEL RFP:The Facilitator will set up clear,concise meeting agendas,manage the group discussion and promote participation while keeping the group focused on the specific goals of the meeting.The Facilitator will summarize the main points,decisions and accomplishments of each meeting and build upon those accomplishments to eventually reach group consensus.The Facilitator may be responsible for setting up and maintaining a project website. Team The consulting team for the project will be led by Kate Pravera, Ph.D. Kate will be the primary contact and lead facilitator for ail stakeholder group meetings.A second consultant may be called upon to assist her if needed. Kate is fluent in Spanish and will engage with stakeholders in Spanish as needed. Kate Pravera,PhD Kate Pravera, managing consultant, is an accomplished nonprofit executive and educator with more than 25 years experience working with community-based organizations, national advocacy groups, citywide coalitions and federal agencies. As founding CEO of the Chicago Community Loan Fund, Kate led a collaborative process involving financial institutions, religious congregations, individual investors and foundations to establish a loan pool for financing high-risk pre-development loans for community development initiatives. Kate's approach is highly participatory and results-oriented,shaping the successful design and facilitation of many professional development workshops, conferences, graduate-level courses and online classes in a broad range of fields. Most notably,she created the Online Certificate in Nonprofit Management Program while serving as senior fellow and director of professional education at the University of Illinois at Chicago's Great Cities institute. She is adroit at conceptualizing, designing, implementing and evaluating projects and programmatic initiatives, customizing and facilitating participatory processes to meet the needs of clients and stakehoiders in matters of st,dtegic planning, business planning, organizational development, board development and governance design, and program design. Her current practice serves human service and community development organizations,local and national advocacy groups and others. Kate also served as executive director of the Child and Adolescent Bipolar Foundation (CABF), a national advocacy and educational organization for parents and families of children and adolescents diagnosed with bipolar disorder. In this role she produced a multi- media CD entitled, "ABCs of Educational Advocacy: A Resource for Parents". As past president of the Sonia Shankman Orthogenic School Parents Association, she continues to advocate for children and adolescents with mental illness. Kate presently holds an adjunct faculty appoii ilment at Spertus College, Chicago, in the master of nonprofit management program. She is an accomplished public speaker, with presentations to a variety of audiences to her credit. Kate is a member of the Association of Consultants to Nonprofits, and has co-chaired or served on the boards or advisory committees of Chicago Grantmakers for Effective Organizations,the Community Economic Development Law Project, the National Association of Community Development Loan 31 Funds, the Citywide Development Corporation of the Chicago Association of Neighborhood Development Organizations, Amoco Foundation Leadership Awards and other professional organizations,as well as being the recipient of several fellowships and awards. Kate holds a doctor of philosophy degree in social ethics from Northwestern University. Web Site Development Kate Pravera is affiliated with WebTrax Consulting, a communications and marketing firm providing affordable,high quality design and development.WebTrax is prepared to develop a basic web site for the project in a timely manner. Please see their web site for more information. hjwww.webtraxstudio.comj Fee The total cost for these services is$13,831. A detailed cost breakdown by task is provided in the table below.Consultant costs are calculated at a rate of$1,400 per consultant day, based on 8 billable hours @$175/hour. ProjertBudget • Consultant Days Costs Preliminary Meeting with CCBEL(and City as Needed) 0.5 750 Stakeholder Partnership Agreement Draft(based on group input),Prepare Final Version,Circulate and Secure Signatures 1.5 2100 Preparation, Facilitation and Written Summary for. Stakeholder Group Meeting#1 1 1400 Stakeholder Group Meeting#2 1 1400 I Stakeholder Group Meeting#3 1 1400 Stakeholder Group Meeting#4 1 1400 Stakeholder Group Meeting#5 1 1400 Web site development (subcontract) 1250 Meeting supplies:flip charts,copying 250 Light Refreshments @$12 x 16 people x 5 meetings 840 Administrative Fee (@15%) I 1641 " .�-a .ti:. , ...� ..'.,�;y---ash_:�,...-�--,..ca:e6�t?.o:.T'+ ' '�-• i'ti:..:.,k �•ca>�._._.._. L.E 3y 1��� '�nv=-.:: a.,.;a• 41 Sample Contract Upon your endorsement, this proposal will serve as a contract for Millennia Consulting, LLC.,to provide the services described above.The payment schedule is as follows: $4,200 is due upon signature of the contract, $4,200 upon completion of the web site, partnership agreement, and first stakeholder group meeting;and the balance of$5,431 upon completion of the project. It is understood that Christopher B. Burke Engineering, Ltd. (CBBEL) will act in good faith to make the timeline feasible. To begin the engagement, please return one signed copy of this proposal-contract and the initial payment to Millennia. For Millennia Consulting, LIG: For Christopher B.Burke Engineering,Ltd. Kate Pravera, Managing Consultant 11 /18 /2009 5I ) Elgin Project Work Plan Objectives Stakeholder Vicks aiid Timeline* Owner • Delii erabies'; Meetin.s NOVEMBER-DECEMBER A. To establish a • Recruit/Identify 6—8 neighborhood leaders,City City of Elgin staff • Completed representative Project staff members,t member from Fox River Water roster of group Stakeholder Group Reclamation District and employees of CBBEL participants with full contact information DECEMBER—JANUARY(Preparation Phase) B. Develop and provide • Develop web site to communicate challenges to be • Millennia with • Web site with information about goals addressed,technical information,maps,etc. CBBEL input project and objectives of project, • Prepare PowerPoint presentation for Meeting#i: information, as well as design options, Overview of project goals and objectives • CBBEL including CCBEL as the project proceeds presentation MID—LATE JANUARY(Begin Stakeholder Meetings) C. To execute a Stakeholder • Role and function of stakeholder group • Millennia to • Stakeholder stakeholder partnering Group Meeting • What Is consensus? prepare for and group has agreement signed by all #t • Establish key points of partnering agreement facilitate ownership of stakeholder members at (small group/large group work) meeting partnership the beginning of the (3 hour • Presentation of problem statement,project goals agreement process minimum) and objectives • CBBEL • Discussion and Identification of consensus criterla • Millennia for assessing design options EARLY FEBRUARY(Secure signatures before 2nd mtg.) Post-meeting • Prepare draft partnership agreement for review • Millennia/CBBEL • Stakeholder and secure sign-off agreement • Circulate arid collect partner agreement for signed by all signatures participants FEBRUARY—MARCtt(Review process) D. Engage In project design Stakeholder • Meeting preparation,facilitation and summary • Millennia • Documentation and review process Group Meeting • Present preliminary design options to group • CBBEL of Stakeholder #2 • Review and discuss design options in light of Group progress consensus criteria (using structured facilitation process) • Summarize review process and determine next *Note: Time frame is estimated. 1 steps:request more Info for second meeting? Exclude design option(s)from further consideration,etc. Continue with Objective Stakeholder MARCH-APRIL • Millennia • Documentation D as needed. Group Meeting • Meeting preparation,facilitation and summary • C00EL of Stakeholder #3 • Presentation of additional Information,design Group progress elements,etc. (and 4 • Repeat review process from above if necessary) • If consensus has been reached or if • additional meeting is needed APRIL-MAY • Consensus E. To achieve stakeholder Stakeholder • Meeting preparation,facilitation and summary • Millennia achieved on group consensus on the Group Meeting • Continue review process with structured facilitation • CBBEL preferred preferred design solution #5 (if until consensus achieved.This meeting may not be • Others as design solution necessary) necessary needed Note:A post-consensus meeting can be convened if necessary. 2 Local Office TSC) November 23, 2009 TESTING SERVICE CORPORATION Corporate Office: Mr. Jason Souden 360 S.Mair.Place,Carol Stream,IL 60188-2404 630.462.2600 • Fax 630.653.2988 Christopher B. Burke Engineering, Ltd. 9575 W. Higgins Road, Suite 600 Local Office: Rosemont, Illinois 60018 457 E.Gundersen Drive,Carol Stream,IL 60188-2492 630.653.3920 • .Fa5630.6 3 ` RE: P.N. 44,102 Geotechnical Exploration �4�� ,r4.-If 26 L309 Sewer Separation Project .� —� Lord Street Basin tato i 0PHER 5,BURKE Elgin, Illinois NVNii=RING LTD, Dear Mr. Souden: Testing Service Corporation (TSC) is pleased to submit this proposal to provide Geotechnical Engineering Services for the above captioned project. It responds to your email dated November 19, 2009, which includes a Project Understanding and Scope of Services. The objectives of the Geotechnical Study are to explore soil and groundwater conditions and provide recommendations in connection with the proposed sewer separation project. Project Description: Our understanding of existing site conditions and the proposed construction are as follow: • The Lord Street Basin (LSB) lies north of U.S. Route 20 and west of the Fox River in the City of Elgin. It is presently served by a combined sewer system. • Plans are being studied to construct new and separated sewers in the LSB. It is understood that they will have a total length on the order of 15,000 lineal feet. • It is assumed that the majority of the new sewers are to be located along existing residential side streets. One exception is a short section along State Street (IL • Route 31), a major thoroughfare. • It is also assumed that the majority of the new sewer alignment will have invert elevations ranging from about 10 to 15 feet below existing grade. • The outfall into the Fox River will have to be jacked below Union Pacific and Metro Railroad lines. If the location or type of the proposed structure(s) are changed, TSC should be promptly contacted to determine the relevance of our proposed boring program to the new project configuration. Boring Program: We are proposing to drill soil borings at approximate 400' to 500' intervals along the new sewer alignments. This will result in an estimated forty (40) borings at approximate depths of 15 to 20 feet below existing grade. An additional two (2) borings are planned at the ends of where the outlet pipe is Providing a Full Range of Geotechnical Engineering,Enviroiiniental Services,and Construction Materials Engineering& Testing Carol Streem,IL•Bloomington,IL•DeKalb,IL•Gumee,IL•Shorewood,IL•Tinley Park,IL•Rockford,IL Christopher B. Burke Engineering, Ltd. P.N.44,102- November 23, 2009 to be jacked under the Union Pacific and Metro Railroad tracks, preliminarily to be 40 feet deep. Total drilling footage on this basis is estimated to be on the order of 800 lineal feet. For the purposes of this proposal we have assumed that the majority of boring locations will be accessible to conventional truck-mounted drilling equipment. It is anticipated that an ATV rig will be required for the borings by the jacking pits next to the Union Pacific and Metro Railroad lines. No provisions have otherwise been made for tree/brush clearing or other obstruction removal should borehole access be impeded. No borings are planned inside of existing structures. TSC will utilize personnel trained in layout procedures to stake the borings in the field. Ground surface elevations for each borehole will presumably be interpolated from topographic surveys which it is assumed will be provided. Utility clearance for the borings will be obtained by contacting JULIE (Joint Utility Locating Information for Excavators); secondary and private underground utility lines will have to be marked by the property owner or their agents. Soil samples will be obtained by split-spoon or thin-walled tube methods. Sampling will be performed at 2Y2-foot intervals for the full depth of the majority of the borings, to at least 20 feet for those by the jacking pits. Representative portions of samples will be sealed, packaged and transported to our laboratory. Groundwater observations will also be made during and following completion of drilling operations, with those in the public right-of-way to be immediately backfilled and patched at the surface. In anticipation of shallow rock being present close to the Fox River, rock cores at two (2) boring locations are included in the budget. They will be obtained using an NX size core barrel, with 5-foot runs anticipated. One (1) groundwater monitoring well with flush mount protector is also budgeted. Access Permits and Traffic Control: It is understood that at least a couple of the borings will be located along State Street (IL Route 31), falling under IDOT jurisdiction. A permit will be required in order to perform them, in connection with bonding will have to be obtained by TSC. It has been our experience that it will take on the order of 6 to 8 weeks to process the IDOT permit. It is otherwise assumed that any permit or associated fees for the City of Elgin will be waived. Lane closures will presumably be required in connection with any work along IL Route 31. A professional traffic control firm will be retained for these services, being included in the project budget. Traffic control is not anticipated for the remaining borings, which is understood will be located on low volume side streets. However,four (4) days of an arrowboard is also budgeted. It is also assumed that the drilling work and lane closures can be performed on weekdays between the minimum hours of 8:30 a.m. and 3:30 p.m. No borings are presently planned on the Union Pacific and Metro Railroad right-of-ways. A right-of- entry permit will have to be obtained if this changes. Associated costs would be expected to be on the order of Five Thousand Dollars($5,000.00). This includes Railroad Protective Liability Insurance (RPLI) and flagman costs, but not a rush handing charge. -2- Christopher B. Burke Engineering, Ltd. P.N.44,102- November 23, 2009 Laboratory Testing: Samples obtained from the borings will be examined by experienced laboratory personnel in order to verify field descriptions as well as to visually classify in accordance with the Unified Soil Classification system. Basic laboratory testing will include moisture content and dry unit weight determinations as well as measurements of unconfined compressive strength by direct or indirect methods, as appropriate. Four (4) Atterberg limit determinations, four (4) sieve analyses with hydrometer and four (4)sieve analyses with #200 wash are also included in the project budget. Other tests deemed to be necessary by TSC's Project Engineer may also be recommended for your approval. Engineering Report: Upon completion of sampling and testing, you will receive an engineering report summarizing field and laboratory test data, including a boring location plan and computer generated boring logs. The report will address anticipated soil and groundwater conditions impacting the new sewer construction, based upon the information obtained from the borings. It will also provide recommendations to guide design and specification preparation pertaining to geotechnical issues relevant to the structure or purpose described in this proposal. Fees and Scope: In accordance with the Cost Estimate attached, TSC is proposing a not-to-exceed budget amount of Thirty-Seven Thousand Five Hundred Dollars ($37,500.00) to provide the Geotechnical Exploration outlined above. Our proposal is based on the understanding that: the boring locations are accessible to a conventional truck or All-Terrain Vehicle (ATV) mounted drill; none of the borings will be located in standing water, wooded areas or on steeply sloping ground; and that the work can be performed during standard business hours. Our fee is further subject to this proposal being accepted and the work performed prior to February 28, 2010, The Illinois Department of Labor (IDOL) has taken the position that Core Drilling/Soil Testing is a covered activity under the Illinois Prevailing Wage Act (IPWA). Because this project is funded in part or total by state or local government sources, it is subject to IPWA requirements. The unit prices provided in the attached fee schedule are meant to comply with the IPWA. Should the study reveal unexpected subsurface conditions requiring a change in scope, you will be contacted before we proceed with further work. Our invoice would then based on the unit rates given in the attached Cost Estimate or as otherwise agreed upon. Please note that our quoted fee does not include plan review as well as excavation, fill, earthwork, footing or foundation observations during construction phases of the project. The project budget should include provision for these services. Consultation, preconstruction meetings or other professional services subsequent to delivery of TSC's report are additional services that will be covered by separate invoice. TSC's geotechnical investigation will not include services required to evaluate the likelihood of the site being contaminated by hazardous materials or other pollutants. Should an environmental investigation be desired, please contact the undersigned for a separate proposal. -3- Christopher B. Burke Engineering, Ltd. P.N.44,102 -November 23, 2009 Closure: The geotechnical services being performed are subject to TSC's attached General Conditions (as modified for CBBEL). Unless stated otherwise, TSC fees include all state and federal taxes that may be required. However, they do not include any license, permit or bond fees that local governments may impose. The local fees, if any, will be added to the invoice. Unless we receive written instructions to the contrary, invoices will be sent to: Mr. Jason Souden Christopher B. Burke Engineering, Ltd. 9575 W. Higgins Road, Suite 600 Rosemont, Illinois 60018 Telephone: (847) 823-0500 Email: jsouden@cbbel.com If this proposal meets with your approval, please indicate your acceptance by signing one copy and returning it to our Carol Stream, Illinois office. When also completing the attached Project Data form, kindly indicate who is to receive copies of TSC's report and other related information. Your consideration of our proposal is appreciated. We look forward to being of service to you on this project. Respectfully submitted, TESTING SERVICE CORPORATION chael V. achaiinski, P.E. ice Pre ent MV M:cn Enc: Cost Estimate General Conditions Project Data Sheet Approved and accepted for by: (NAME) (TITLE) (DATE) -4- • Christopher B. Burke Engineering, Ltd. P.N.44,102 -November 23, 2009 COST ESTIMATE Sewer Separation Project Lord Street Basin Elgin, Illinois TSC P.N. 44,102 ITEM I UNITS I QTY RATE COST STAKING AND UTILITY CLEARANCE Two-Man Layout Crew to Mark Boring Locations, Obtain 1.1 Surface Elevations and Arrange for Clearance of Hour 0.0 150.00 $ 0.00 Underground Utilities 1.2 Layout Crew Chief Hour 16.0 90.00 $ 1,440.00 ACCESS PERMITS 2.1 Engineering Administration Hour 4.0 120.00 $ 480.00 2.2 Bond Permit Fees and Related Charges At Cost 1.0 400.00 $ 400.00 DRILLING AND SAMPLING MOBILIZATION AND DEMOBILIZATION OF DRILL RIG AND CREW 3.1 Drill Mounted on Truck Each 1 450.00 $ 450.00 3.2 Drill Mounted on All-Terrain Vehicle Each 1 600.00 $ 600.00 ADVANCE BOREHOLES BY SOLID OR HOLLOWSTEM AUGER METHODS 3.3 0-25 Foot Depth Foot 770.0 14.00 $ 10,780.00 3.4 25-50 Foot Depth Foot 30.0 17.50 $ 525.00 3.5 50- 100 Foot Depth Foot 0.0 23.50 $ 0.00 3.6 Surcharge for Hard Drilling(N 2 60 bpf) Foot 0.0 4.00 $ 0.00 3.7 Surcharge for Use of AN Drill Rig (Soft/Wet Ground) Foot 0.0 2.50 $ 0.00 3.8 Auger Refusal Above Planned Boring Depth Each 0 100.00 $ 0.00 SOIL SAMPLING 3.9 Split-Spoon Procedure/0-50' Each 312 20.00 $ 6,240.00 3.10 Split-Spoon Procedure/50- 100' Each 0 28.00 $ 0.00 3.11 Thin-Walled Tube Procedure Each 0 45.00 $ 0.00 BACKFILL BOREHOLES WITH BENTONITE GROUT OR CHIPS 3.12 Small Diameter Hole(<4V2") Feet 0.0 6.00 $ 0.00 3.13 Large Diameter Hole(>4'/2') 1 Feet 0.0 7.50 $ 0.00 -5- Christopher B. Burke Engineering, Ltd. P.N.44,102 - November 23,2009 ITEM UNITS I QTY I RATE I COST ROCK CORING 3.14 Set-up Charge (Includes Casing to 40 Feet) Each 2 400.00 $ 800.00 3.15 Set Casing Below 40 Feet Foot 0.0 12.50 $ 0.00 3.16 Core with NX Size Barrel Foot 10.0 45.00 $ 450.00 DRILL RIG WITH 2-MAN CREW (Travel, Standby or Obstruction Time) 3.17 Regular Time(Up to 8.0 Hours per Day) Hour 0.0 280.00 $ 0.00 3.18 Overtime (Over 8.0 Hours or Saturday) Hour 0.0 320.00 $ 0.00 GROUNDWATER MONITORING WELLS 4 1 Install 2"PVC Piezometer, 15-25 Foot Depth Each 1 600.00 $ 600.00 (Time and Materials) 4.2 Well Protector/Flush Mount or 4"x 5'Steel Each 1 125.00 $ 125.00 4.3 Geologist to Develop and Read Wells (2 Trips) Hour 4.0 100.00 $ 400.00 DRILL CREW PREVAILING WAGE SURCHARGE 5.1 2 Person Drill Crew, Regular Time Hour 64.0 25.00 $ 1,600.00 (Up to 8.0 Hours per Day) 5 2 2 Person Drill Crew, Overtime Hour 0.0 35.00 $ 0.00 (Over 8.0 Hours or Saturday) 5.3 Administration Fees Sump 1 100.00 $ 100.00 TRAFFIC CONTROL 6.1 Single Flagman,Regular Time(Portal to Portal) Hour 0.0 95.00 $ 0.00 6.2 Single Flagman, Overtime Hour 0.0 115.00 $ 0.00 6.3 2-Man Flagging Crew, Regular"Time(Portal to Portal) Hour 8.0 190.00 $ 1.520.00 6.4 2-Man Flagging Crew, Overtime Hour 0.0 230.00 $ 0.00 6.5 TSC Pickup and Arrowboard Day 4 140.00 $ 560.00 LABORATORY TESTING 7 1 Examine Samples to Describe by Textural System and Each 312 4.00 $ 1,248.00 Classify Using the Unified Soil Classification System 7 2 Water Content Determination (Includes Pocket Penetrometer Each 280 6.50 $ 1,820.00 Reading on Cohesive Samples) 7 3 Unconfined Compressive or Torvane Shear Strength of Each 72 13.00 $ 936.00 Cohesive Soils 7.4 Dry Unit Weight Determination Each 32 6.50 $ 208.00 7.5 Atterberg Limit Determination Each 4 75.00 $ 300.00 7.6 Sieve Analysis with#200 Wash Each 4 85.00 $ 340.00 -6- Christopher B. Burke Engineering, Ltd. P.N.44,102 -November 23,2009 ITEM UNITS I QTY RATE COST 7.7 Sieve Analysis with Hydrometer Each 1 4 115.00 $ 460.00 7.8 Consolidation Test Each 0 500.00 $ 0.00 7.9 Modified Proctor Test Each 0 175.00 $ 0.00 7.10 Loss-On-Ignition (Organic Content) Each 0 40.00 $ 0.00 ENGINEERING SERVICES 8.1 Prepare Geotechnical Report with Boring Logs and Location Lump 1 5,000.00 $ 5.000.00 Plan Sum 8 2 Geotechnical Engineer to Perform Special Calculations or Hour 0.0 120.00 $ 0.00 Run Slope Stability Analyses 8.3 Senior Engineer to Consult or Attend Project Meetings Hour 0.0 150.00 $ 0.00 ESTIMATED TOTAL: $37,382.00 RECOMMENDED BUDGET: $ 37,500.00 -7- GENERAL CONDiTIONS `TSC Geotechnical and Construction Services TESTING SERVICE CORPORATION 1.PARTIES AND SCOPE OF WORK: If Client is ordering the with its contract"Contractor"as used herein shall include - :--- --• .''- ' - ' -- : . •: -. (y� services on behalf of another,Client represents and warants subcontractors, suppliers, architects, engineers and for which TSC may be liable in accordance with the p. • ions`f#� that Client is the duly authorized agent of said party for construction managers. set forth in the preceding paragraph,upon request the purpose of ordering and directing said services,and in of Client received within five days.of Chen'• •cceptance of such case the term"Client"shall also include the principal Information obtained from borings,observations and analyses TSC's proposal together with payme• •S an additional fee for whom the services are being performed.Prices quoted of sample materials shall be reported in formats considered in the amount of 5%of TSC's es i-.ted cost for its services and charged by TSC for its services are predicated an the appropriate by TSC unless directed otherwise by Client. On be adjusted to 5%of, - •. ount actually billed by TSC conditions and The allocations of risks and obligations Such information is considered evidence,but any inference firths services on the pr.'-ctattime of completion),the limit expressed in these General Conditions. Unless otherwise or conclusion based thereon Is,necessarily,an opinion also on damages shall•• increased to$500.000 or the amount stated in writing, Client assumes sole responsibility for based on engineering judgment and shall not be construed of TSC's fee, ,"chever is the greater.This charge is not to determining whether the quantity and the nature of the as a representation of fact Subsurface conditions may not be con ...-a as being a charge for insurance of any type, services ordered by Client are adequate and sufficient for be uniform throughout an entire she and ground water but' reased consideration for the exposure to an award Client's intended purpose. Unless otherwise expressly levels may fluctuate due to climatic and other variations. . . ..se ee .- assumed in writing,TSC's services are provided exclusively Construction materials may vary from the samples taken. for client TSC shall have no duty or obligation other than those Unless otherwise agreed inwriting,The procedures employed 11. INDEMNITY: Subject to the previsions set forth herein, duties and obligations expressly set forth in this Agreement by TSC are not designed to detect intentional concealment TSC and Client hereby agree to indemnify and hold harmless TSC shall have no duty to any third party. Client shall or misrepresentation of facts by others. each other and Their respective shareholders,directors, communicate these General Conditions to each and every officers,partners,employees,agents,subsidiaries and party to whom the Client transmits any report prepared by 7.DOCUMENTS AND SAMPLES: Client is granted an division(and each of their heirs,successors,and assigns) TSC.Ordering services from TSC shall constitute acceptance exclusive license to use findings and reports prepared fmmany and all claims,demands,liabilities,suit,causesof of TSC's proposal and these General Conditions. and issued by TSC and any sub-consultants pursuant to action,judgments,costs and expenses,including reasonable this Agreement fur the purpose set forth in TSC's proposal attorneys'fees,arising,or allegedly arising,from personal 2.SCHEDULING OF SERVICES:The services set forth in this provided that TSC has received payment in full for its injury,including death,property damage,including loss ofuse Agreementwill be accomplished in atirnely and workmanlike services.TSC and,if applicable,its sub-consultant,retain thereof,due in any mao'iertothe negligence of either of tneni manner.if TSC is required to delay any part of Its services all copyright and ownership interests in the reports,boring or their agents or employees or independent contractors.In to accommodate the request or requirement,ot.Cllent, togs,maps,field data,field notes,laboratory test data and The event both TSC and Client are found to be negligent or regulatory agencies,or third parties,or due to any cause similar documents,and the ownership and freedom to use at fault,then any liability shall be apportioned between Them beyond its reasonable control,Client agrees to pay such all data generated by it for any purpose.Unless otherwise pursuanttotheir pro rata share of negligence orfault.TSC and additional charges,if any,as may be applicable. agreed in writing,test specimens or samples will be Client further agree that Their liability to any third party shall, disposed immediately upon completion of the lest All drilling to the extent permitted by law,be several and riot joint.The 3.ACCESS TO SITE TSC shall take reasonable measures samples or specimens will be disposed sixty(60)days after liability of TSC under this provision shall nut exceed the policy .... and precautions to minimize damage to the site and any submission of TSC's report limns of insurance carried by TSC.Neither TEC nor Client improvements located Thereon as a result of its services or shall be bound under This indemnity agreement to lability --Theme of it equipment'howeverTSC ras-flutlncluiedlii 8.itMMINATlONr iSC'sobligationtoproviaeservrcesmaybe determined in a proceeding in which it did not participate its fee the cost of restoration of damage which may occur.If terminated by either party upon(7)seven days prior written represented by its own independentcounsel.The indemnities Client desires or requires TSC to restore the site to its former notice. In the event of termination of TSC's services,TSC provided hereunder shall nut terminate upon the termination condition,TSC will,upon written request,perform such shall be compensated by Client for all services performed up or expiration of this Agreement,but may be modified to the addbonal work as is necessary to do so and Client agrees to and including the termination date,including reimbursable extent of any waiver of subrogation agreed to by TSC and to pay to TSC the cost thereof plus TSC's normal markup for expenses.The terms and conditions of these General paid for by Client overhead and profit Conditions shall survive the termination of TSC's obligation to provide services. 12.SUBPOENAS:TSC's employees shall not be retained as 4.CLIENT'S DUTY TO NOTIFY ENGINEER:Slicnt resets>s expert witnesses except by separate,written agreement ora-wall-t#iat Client has advised TSC of any known or 9.PAYMENT:Client shall be invoiced periodically for services Client agrees to pay TSC pursuant to TSC's then current fee suspected hazardous materials,utility lines and underground performed. '•• ., ••-:::. •- - •:-•- :-•-•,....1 schedule for any TSC employee(s)subpoenaed by any party Structures at any site at which TSC ix to perform services days of its receipt Client further agrees to.. !. on as an occurrence witness as a result of TSC's services. under this agreement all amounts invoiced and not paid or Q.':...•d to in writing for valid cause within sixty(6r :. s at the rate of twelve 13.OTHER AGREEMENTS:TSC shall not be bound by 5.DISCOVERY OF POLLUTANTS:TSC's services shall not (12%)per annum(orth••••• mum interestrate permitted by any provision or agreement(i)requiring or providing for include investigation for hazardous materials as defined by applicable lay •, -ver is the lesser)until paid and TSC's arbitration of disputes or controversies arising out of this the Resource Conservation Recovery Act,42 U.S.C.§6901, costs •' •. action of such accounts,including court .:pa Agreement twits performance,(II) wherein TSC waives any et,seq-,as amended("RCRA")or by any state or Federal - •:..-:•-.:: ....-•: - ::. 1( rights to a mechanics lien or surety bond claim;(ill)that statute or regulation. In the event that hazardous materials / conditions TSC's right to receive payment fur Its services are discovered and identified by TSC,TSC's sole duty shall 10.WARRANTY: TSC's pratessional services ill be upon payment to Client by any third party or(iv)that requires be to notify Client performed,its findings obtained and its reports prepared TSCto indemnify any party beyond Its own negflgenceThese in accordance with these General Conditions and with General Conditions are notice,where required,thatTSC shall 6. MONITORING: If this Agreement includes testing generally accepted principles and practices.In performing its file a lien whenever necessary to collect past due amounts. . construction materials or observing any aspect of construction protessionalsarvrces,ISCwIII use thatdegree of care and skill This Agreement contains the entire understanding between of improvements, Client's construction personnel will ordinarily exercised under similar circumstances by members the parties.Unless expressly accepted by TSC in writing verify that the pad is property located and sized to meet of Its profession.In performing physical work in pursuit of prior to delivery of TSC's services,Client shall not add any Client's projected building loads.Client shall cause all Its professional services,TSC will use that degree of care conditions ar impose conditions which are In conflict with tests and inspestions of the site,materials and work to and skill ordinarily used under similar circumstances.This those contained herein,and no such additional or conflicting be timely and properly performed in accordance with warranty is in lieu of all other warranties or representations, terms shall be binding upon TSC.The unenforteabdity or the plans,specifications,contract documents,and TSC's either express or implied.Statements made in TSC reports invalidity of any provision or provisions shall not render any recommendations. No claims for loss,damage or injury are opinions based upon engineering judgment and are n. other provision or provisions unenforceable or invalid.This shall be brought against TSC unless all tests and inspections to be construed as representations of fact \ Agreement shall he construed and enforced in accordance have been so performed and unless TSC's recommendations i with the laws of the State of Illinois.In the event of a dispute have been followed. • •.. -- • .,. .. - •- .. . . 'sing out of or relating to the performance ofthisAgreemeurt, negligent in performing professional services or to - -made the breach thereof or TSC's services,the parties agree to TSC's servicesshall not include detsrminingorimplemerting and breached any express orimpled' . • . 'presentation try in good faith to settle the dispute by mediation under the means,methods,techniques of procedures of work or contract,Client,all parties cairn'., r'. gh Client and the Construction Industry Mediation Rules of the American done by the contractors)being monttored or whose work is all parties claiming to have.. :.y way relied upon TSC's Arbitration Association as a condition precedent to filing any being tested. TSC's services shall not include the authority services or work agree it. r e maximum aggregate amount demand for arbitration,or any petition or complaint with any to accept or reject work or to in any manner supervise of damages for r••• C,its officers,employees and agents court Paragraph headings are fur-convenience only and shall the work of any contractor.TSC's services or failure to shall be li.. is limited to$50,000 or the total amount of not be construed as limiting the meaning of the provisions perform same shall not in any way operate or excuse any the r• •-'d to TSC for its services performed with respect contained in these General Conditions. contractor from the performance of its work in accordance .`:-: : :'-•, -•-•. • .••-:.•• e-:. :. rim ocrae , I ATTACHMENT A-1 CONSTRUCTION ADMINISTRATION AND CONSTRUCTION ENGINEERING ACTIVITIES A. CONSTRUCTION ADMINISTRATION 1. General: The Construction Administrator will serve as the City of Elgin's representative for the entire construction project as assigned by the City. As such he will function as an extension of the City's staff and be responsible for overall implementation and management of the project. The Construction Administrator will provide all Level 1 management services. These services are defined as all management functions and requirements over and above the daily routine project requirements. They will include implementation of City policies, program administration, coordination and monitoring of consultants and contractors providing overall management control and direction to insure completion of the construction project in accordance with the City's objectives of cost, time and quality. The Construction Administrator will work closely with and report to the Director or his/her designee. 2. Specific Duties and Responsibilities: (1.1' a. Project Control: Establish and maintain lines of communication, authority, and procedures for coordination among the City, Director, Design Engineer, Contractors, and Construction Engineer as needed to carry out the project construction requirements. Provide a pre-construction video of the entire project. b. Additional Services: When required, identifies the need for, and retains professional services of a surveyor, testing laboratories and other special consultants, and coordinates these services during their performance. c. Contract Requirements: Administrates and monitors for the Director, contractors and other project consultants, the contractual requirements for items such as insurance, bonds, and general conformance with governmental regulations, including minority compliance. d. Construction Monitoring: Monitors the work of contractors and construction engineer to insure adequate quality control of the construction work and compliance with the design drawings, specifications and other required regulations. • . Page 2 4.1) e. Scheduling: Works with the contractor and Construction Engineer to insure that a workable construction schedule is developed and agreed to by all parties. Provide for continuous monitoring (WEEKLY UPDATES) of the schedule as construction progresses. Identify potential variances between scheduled and probable completion dates. Review schedule for work completed, not started or incomplete and recommend to the Director, Construction Engineer and contractors, adjustments in the schedule to meet the probable competition date. Provide summary reports of each monitoring and document all changes in schedule. Together with the Construction Engineer determine the adequacy of the contractor's personnel and equipment and the availability of materials and supplies to meet the schedule. Recommend courses of action to the Director when requirements of a contract are not being met. f. Shop Drawings: Monitor the submittal of all shop drawings, catalog cuts and material selections by the contractors and coordinate timely approval of the same by the Design Engineer. Review and monitor on a continuing basis the delivery status of critical material and equipment so as to prevent unnecessary delays. g. Administration: Handle all project administrative correspondence including preparation of all written documents and correspondence requiring the City's signature and authorization. Maintain a file on all project correspondence and records to include daily construction reports prepared by the Design Engineer's field Construction Engineer. Provide all necessary effort to work with IDOT, KDOT, CDOT, ACOE, IEPA, IDNR, and Union Pacific Railroad, in order to permit, obtain authorization, and close out the project. h. Contractor's Payment: Review and process for payment, though the Director, all applications by contractors and design consultants for progress and final payments. i. Change Orders: Recommend necessary or desirable changes to the Director and the Design Engineer, review requests for changes, and handle all administrative aspects to include contractor negotiations, formal preparation and submission with recommendation to the Director. j. Cost Control: Monitors all project costs and revises and refines the initially approved changes as they occur, and develop cash flow reports and forecasts as needed. 1 1 i •• C) Page 3 k. Job Meetings: Conduct periodic(weekly in general)progress meetings with all associated parties to review construction progress, procedures, scheduling, design interpretation, problem areas and overall coordination. 1. Reports: Provide a timely weekly status reporting system to keep the City abreast of all aspects of the project which will: a) emphasize problem areas to the Director on a by-exception basis; and b) present solutions for the problems which will enable management to make decisions on a go-or-no-go basis. m. Public Information: Provides advance and current information to the public as necessary and appropriate. Works with citizens directly impacted by contractor to protect citizen's interests. The Engineer shall cause the delivery of two letters to each resident and/or business abutting the project. The first letter will precede construction and the second will precede the placement of sod. n. Final Completion: Together with the Design Engineer and Construction Engineer conduct a pre-final inspection and develop a pre-final inspection and develop a pre-final punchlist for the contractor. Upon competition of the pre-fmal punchlist notify the Director that a final inspection is in order. Attend the fmal inspection with the Director and contractors. Advise the Director when all punchlist work resulting from the fmal inspection has been completed. Recommend, prepare, and process all fmal pay estimates through the Director and insure fmal invoice is submitted to the Director within 30 calendar days of the completion date. o. As-built Drawings: Review as-built drawings prepared by the Design Engineer to insure adequate information has been given to facilitate on-going maintenance work by the City. Coordinate distribution of copies to the Director, Public Works Operations and Water Divisions as appropriate. Final as-built drawings will be provided in an AutoCAD format and GIS format (ESRI format (shapefile or geodatabase), projection: NAD 83 state plane IL East.) B. CONSTRUCTION ENGINEER 1. General: The Engineer may serve as the City's on-site construction representative for the construction project as the Construction Engineer. He will be responsible for the general control and field inspection of the construction project and will provide all Level 2 management services. These services are defined as all management functions required for day to day control of the project. They will include field inspection, design © interpretation, contract administration and general coordination and control of the day to day construction activities of the contractor to insure timely completion and quality construction in strict compliance with contract drawings and specifications. The . . Page 4 41111) Construction Engineer will work closely with and report to the Construction Administrator. 2. Specific Duties and Responsibilities a. Liaison and Contract Control: Assist and provide guidance to the contractors in understanding the intent of the contract documents. Serve as the City's representative with the contractors working principally through the contractor's project engineer and on-site superintendent. Serve as the City's liaison with other local agencies, utility companies, state agencies, businesses, etc. keeping them advised of day to day activities. b. Review of Work, Rejection of Defective Work, Inspection and Testing: 1) Conduct on-site observations of the work in progress to determine that the project is proceeding in accordance with the contract documents and that completed work will conform to the requirements of the contract documents. 2) Instruct contractor to correct any work believed to be unsatisfactory, faulty or defective or does not conform to the requirements of the contract documents, or does not meet the requirements of any inspections, tests or approval required to be made; and advise Construction Administrator of action taken and if any special testing or inspection will be required. 3) Verify that tests are conducted as required by the contract documents and in presence of the required personnel, and that contractors maintain adequate record thereof; observe, record and report to Construction Administrator appropriate details relative to the test procedures. 4) Perform or cause to have performed as applicable, all required field tests such as concrete tests, soil compaction tests and insure such tests are made by as may be specified. Analyze the results of all field and laboratory tests to determine the suitability of materials tested. Unless the consultant has incorporated the Clean Construction and Demolition Debris (CCDD) into the construction documents, he/she shall be responsible for all costs to properly meet the requirements of the law. 5) Accompany visiting inspectors representing public or other agencies having jurisdiction over the project, record the outcome of these inspections and report to Construction Administrator. c. Contractors Suggestions and Requests: Consider and evaluate suggestions and requests for modifications in drawings and specifications which may be submitted by the contractor and make recommendations to the Construction Administrator with any time and cost Am) implications for final decision. Page 5 d. Shop Drawings: 1) Review and approve shop drawings and samples, the results of tests and inspections and other data which any contractor is required to submit, but only for conformance with the design concept of the project and compliance with the information given in the contract documents: determine the acceptability of substitute materials and equipment proposed by contractor(s); and receive and review (for general content as required by the specifications) maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection which are to be assembled by contractor(s) in accordance with the contract documents. 2) Record and maintain a shop drawing submittal and approval log and notify contractor whenever submittals are lacking or untimely. e. Schedules: Review construction schedule, schedule of shop drawing submissions and schedule of values prepared by the contractor. Be alert to the construction schedule and to the conditions which may cause delay in completion and report same to the contractor and the Construction Administrator in sufficient time to make adjustments. f. Conferences: 1) Attend periodic progress meetings scheduled by the Construction Administrator with all associated parties to review the overall project status and problems. 2) Arrange a schedule of on-site job work meetings with the general contractor and sub-contractors to review day to day requirements and problems. Maintain and circulate copies of minutes thereof. g. Contract Administration and Records: 1) Handle all day to day contract administration and associated correspondence in accordance with the established procedures. 2) Maintain at the job site orderly files for correspondence, reports of job conferences, shop drawings and sample submissions, reproductions of original contract documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the contract documents, progress reports, and other project related documents. 3) Keep a diary or log book, recording contractor's hours on the job site, wether conditions, data relative to questions of extras or deductions, list of visiting officials, daily activities, decisions, observations in general and specific Page 6 observations in more detail as in the case of observing test procedures. 4) Record names, addresses and telephone numbers of all contractors, sub- contractors and major suppliers of equipment and materials. h. Reports: Furnish Construction Administrator written reports as required of progress of the work and contractor's compliance with the approved progress schedule and schedule of shop drawing submissions. i. Contractors Payment Requisition: Review applications for payment with contractor for compliance with the established procedure for their submission and forward them with recommendations to Construction Administrator, noting particularly their relation to the schedule of values, work completed and materials and equipment delivered to the site. j. Governmental Policies: Review contractor EEO policies and other governmental mandated programs to insure contractor compliance with the governing regulations. k. Change Orders: Perform initial evaluation of change orders and submit same to Construction Administrator with recommendation and cost estimate breakdown for final approval and processing. 1. As-built Drawings: Maintain an accurate record of all field conditions and upon completion of the project insure that the design drawings are revised to show the true as-built condition. In addition the Engineer shall verify proper installation of the benchmarks installed by the contractor including checks of the elevations and horizontal control. m. Final-Completion: 1) Together with the Construction Administrator conduct a pre-final inspection and prepare and give to the contractor a pre-final punchlist. Thereafter insure that the contractor completes same in an expeditious fashion. Notify the Construction Administrator in writing when all work is completed and ready for final payment. 2) Together with the Construction Administrator conduct a final inspection with the Director, Public Works Operations, and Water Division as appropriate, Project Manager and the general contractor. Prepare a final punchlist and thereafter insure that the contractor completes same in an expeditious fashion. Notify the Construction Administrator in writing when all work is completed and ready for final payment. -.- Attachment B-1 2009 Combined Sewer Separation Project-Lord Street Basin Project ^ Phase 1 Elgin,IL Construction Schedule for Engineering Services ID Task Name Duration Start Finish Apr'11 Mav'11 Jun'11 Jul'11 Aug'11 Sep'11 Oct'11 Nov'11 Dec'11 _ 21 1 111121 .1 111121 1 111121 1 111121 1.(11121_1 111121 1 111121 1 111121 .1 11-1121 1 Construction Engineering Services 197 days Thu 3/31/11 Fri 12/30/11 ♦ 4 2 Pre-Construction Meeting 0 days Thu 3/31/1f— Thu 3131/11 3/31 1 • I 3 Pre-Construction Services 12 days Thu 3/31/11 Fri 4/15/11 4 Construction Observation 155 days Mon 4/18/11 Fri 11/18/11 «^?, a6 ti, sr-1 kr hff{^ bp7_ ,,y, 5 5 Documentation 155 days Mon 4/18/11 Fri 11/18/11 `',. c, r 1`°1107..- ;',M a 6 QA Testing 155 days Mon 4/18/11 Fri 11/18/11 ^r;itu er„Kctni."r,' 4 r Wiz!, r',„ 1, , .f'a?!1Z'ss'xim 7 Record Drawings 20 days Mon 11/21/11 Fri 12/16/11 • 8 Project Close-Out 30 days Mon 11/21/11 Fri 12/30/11 : D rt co Task (r ,-%: '1r;. 8'^ Milestone 0 External Tasks ,,- "o Project;Lord St.Basin Construction E Date:Mon 3!14/11 Split ,, ,,,,,,,,,,,,,,., Summary External MileTask 0 D- Progress Project Summary Split d 3 Page 1 D CO Attachment C-1 Engineering Services for Lord Street Basin Sewer Separation Project Phase 1 Estimated Engineering Fees for Construction Support Manhours Total Total Estimated Estimated Percent of Hours TASK DESCRIPTION Engineer V Engineer in' TSC** Manhours Cost 1 Pre-Construction 24 0 0 24 $4,152.00 0.99% 2 Shop Drawing Review 50 0 0 50 $8,650.00 2.06% 2 Construction Observation' 1650 550 0 2200 $341,550.00 90.76% 3 Documentation 0 60 0 60 $6,120.00 2.48% 4 Quality Assurance Testing 0 0 17982 - $17,982.00 - 5 Record Drawing 50 0 0 50 $8,650.00 2.06% 6 Project Close-Out 40 0 0 40 $6,920.00 1.65% Totals(Task 1 through 6) 1814 610 2424 $394,024.00 Standard Charges$IHR $173.00 $102.00 _ Total Estimated Personnel Cost $313,822.00 $62,220.00 $17,982.00 Total Direct Costs $500.00 TOTAL COST PROPOSAL(Not to Exceed) $394,524.00 D *Based on the contract completion date of November 18,2011 **TSC-Quantity for Quality Assurance Testing represests the total cost,not hours. See TSC Proposal for breakdown. n D- EI_"No . CD C) 1 '-, A J J J ` CHRISTOPHER B. BURKE ENGINEERING, LTD. 9575 West Higgins Road Suite 600 Rosemont, Illinois 60018 TEL(847)823-0500 FAX(847)823-0520 March 30, 2011 City of Elgin— Water Department 150 Dexter Court Elgin, IL 60120 Attention: Kyla Jacobsen, Water Director Subject: Lord Street Basin Sewer Separation Project Amendment No. 1 —Construction Observation Services for Phase I (CBBEL Project No. 09-0458) Dear Ms. Jacobsen: Please find enclosed Amendment Agreement No. 1 to our original agreement dated December 16, 2009. As you know we have recently completed the design and bidding of Phase I. We have made all permit applications and are waiting for approval. Once permits are received we estimate that we will have approximately $225,000 remaining fee in our original contract. We propose to utilize this remaining fee to survey, design, permit and bid the second phase of construction as outlined below. --•------------•--- ------- -------------------------sem._._- TarEik FIE-7- Task 2 - Survey of Existing Drainage Structures $ 0 Task 3 - Stakeholder Meetings $ 0 Task 4 - Sanitary Lord and Capacity Analysis $ 0 Task 5 - Televising and Smoke Testing of Sewers $ 12,000 Task 6 - Existing Conditions XP— SWMM Modeling $ 0 Task 7 - XP — SWMM Alternatives Analysis $ 0 Task 8 - City Coordination $ 3,200 Task 9 - Topographic/Boundary Survey $ 22,500 Task 10 - Geotechnical Investigation $ 12,000 Task 11 - Pre-Final Plans Specification Estimate $112,000 Task 12 - Permitting Plans $ 0 Task 13 - City of Elgin Stormwater Management Permit $ 2,500 Task 14 - Wetland Permitting $ 0 N:\ELGIN\0904581Admin1L1.kjaoobsen.033011.doc • • Task 15 - IEPA Watermain/Sanitary Permitting $ 900 Task 16 - IDOT Permitting $ 0 Task 17 - Railroad Permitting $ 0 Task 18 - Utility Coordination $ 2,200 Task 19 - Public Information Meeting $ 1,500 Task 20 - Final Plan, Specs and Estimate $ 32,500 Task 21 - Bid Documents $ 18,500 Task 22 - Bidding Assistance $ 2,400 $225,000 While the exact limits of Phase II will be determined early in the Phase II design, we estimate that it will be about a $3,000,000 construction project. The above design work is technically not an amendment as it was included in our original contract therefore, this amendment is strictly for the Construction Observation and Material Testing Services for Phase I. Our estimated construction observation fee of $394,524.00 would amend the total contract value to $1,218,747.08. This fee includes the services of a Senior Construction Engineer, full time (10 hour days), throughout the construction period with the services of an additional engineer part-time for assistance. We believe this level of service will be required to complete Phase I this construction season. If you have any questions, please give me a call. Sincerely, Jason G. So n, PE Vice President Head, Civil Engineering Design Department N:1E LG I N10904 581Ad m i n1L 1.kj a oobse,.033011.a oc