11-85 Resolution No. 11-85
RESOLUTION
REQUESTING PERMIT FROM THE ILLINOIS DEPARTMENT OF TRANSPORTATION
TO CLOSE PORTIONS OF STATE ROUTES 19, 25, 31 AND 58
FOR THE ELGIN VALLEY FOX TROT
WHEREAS, the City of Elgin has applied for and received permission from this Council
to stage the "Elgin Valley Fox Trot", a ten (10) mile marathon race within the city limits of Elgin
on Monday, May 30, 2011, from 8:00 a.m. until 10:00 a.m., conditioned upon securing
permission from the Illinois Department of Transportation to close portions of State Routes 19,
25, 31 (turn lanes) and Route 58 and detour traffic for such purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that immediate application be made to said Department for permission
as hereinbefore specified; and
BE IT FURTHER RESOLVED that the City assume full responsibility during the time
the detour is in effect, and all liabilities for damage of any kind occasioned by the closing of the
state routes. It is further agreed that an efficient, all weather detour will be maintained and
conspicuously marked for the benefit of traffic deviated from the state routes.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: May 11, 2011
Adopted: May 11, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Jennifer Quinton
Jennifer Quinton, Acting City Clerk
ELGIN
THE CITY IN THE SUBURBS-
AGENDA ITEM: F
MEETING DATE: April 27, 2011
ITEM:
Consideration of a Resolution Requesting Permit from the Illinois Department of Transportation
to Close Portions of State Routes for the Fox Valley Elgin Fox Trot
(No Cost to the City)
OBJECTIVE:
To protect the participants of the annual Elgin Valley Fox Trot by closing portions of state routes
RECOMMENDATION:
Approve a resolution requesting a permit from the Illinois Department of Transportation for
closure of the designated state routes for the annual Elgin Valley Fox Trot and associated
activities on Monday, May 30, 2011
BACKGROUND
The city of Elgin is hosting the 34th Annual Elgin Valley Fox Trot on Monday, May 30, 2011. This
event offers races for all levels of competition, including a 10 mile run, a 5K run and a 2 mile fun
walk for the entire family. The race, which historically draws over 2,000 runners, has a loyal
following of participants and community volunteers, as well as on-lookers who line the
neighborhood streets to cheer on the runners.
OPERATIONAL ANALYSIS
Runners look forward to the challenging course, which begins in the Center City area continues
through beautiful historical neighborhoods. Using this traditional course, Fox Trot requires
certain state-controlled streets to be closed at several points in the city (Illinois Routes 19 and
25; turning lanes on Illinois Routes 31 and 58). The city is required to obtain permission from
the Illinois Department of Transportation (IDOT) for these closures.
Proceeds from the Fox Trot are utilized to fund the city's Youth Scholarship Fund. Participants
will also be able to make donations and receive pledges to run on behalf of the Youth
Scholarship Fund in addition to four Elgin not-for-profit organizations: the Boys and Girls Club,
Community Crisis Center, United Way and the YWCA.
INTERESTED PERSONS CONTACTED 4111)
None.
FINANCIAL ANALYSIS
There is no cost to the city in requesting the IDOT permit.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
N/A N/A N/A N/A N/A
LEGAL IMPACT
None.
ALTERNATIVES
The city council may choose not to approve a resolution requesting permit from IDOT to close
portions of state routes for the Fox Valley Elgin Fox Trot. If the council chooses to not approve
'411)
the resolution,the event would be cancelled due to lack of course certification.
NEXT STEPS
Submit the Resolution requesting permit from IDOT to close portions of state routes for Fox
Valley Elgin Fox Trot.
Originators: Barb Keselica, Special Events and Community Engagement Coordinator
Cherie Murphy, Assistant to the Assistant City Manager in regards to
Community Engagement
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Approved:
Sean R. Stegall, City Manager