11-84 Resolution No. 11-84
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL FOR THE CONTRACT WITH
SKIRMONT MECHANICAL CONTRACTORS, INC. FOR SEWER REPLACEMENT
IN FIRE STATIONS 3 AND 5
WHEREAS, the City of Elgin has heretofore entered into a contract with Skirmont
Mechanical Contractors, Inc. for sewer replacement in fire stations 3 and 5; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS,that Sean R. Stegall, City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by
reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: May 11, 2011
Adopted: May 11, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Jennifer Quinton
Jennifer Quinton, Acting City Clerk
City of Elgin Change Order
ELGIN, ILLINOIS
PROJECT 177123
CHANGE ORDER No. 1 AND FINAL
CONTRACT: Sewer Replacement in Fire Stations 3 and 5 (Bid No. 10-064)
SCOPE: During the cutting of the concrete to replace the sewer line in the fire stations several electrical
conduits were cut. Because the location of the conduits was not shown on the drawings there was no
way to anticipate the number of conduits that would be involved and because the conduits were embed-
ded in the concrete there was no way to remove the concrete without cutting the conduits. After the con-
crete was removed the conduits had to be repaired. This change order is for the conduit repairs.
REASONS FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the
City and is authorized by law. The necessity for the changes was unforeseen at the time of the
original agreement, and the changes contemplated hereby are germane to the original agree-
ment.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
ORIGINAL CONTRACT AMOUNT: $71,054.00
CHANGE ORDER No. 1 and Final
Conduit Repairs at Fire Sta. 3 $8,353.32
Conduit Repairs at Fire Sta. 5 $7408.29
TOTAL FOR CHANGE ORDER NO. 1 and Final: ADD $15,761.61
TOTAL OF PREVIOUS CHANGE ORDERS: $0
TOTAL REVISED CONTRACT AMOUNT: $86,815.61
The original amount of the contract with Skirmont Mechanical Contractors, Inc. is $71,054.00. Change
Order No. 1 and Final, will increase the original contract amount by a total of$15,761.61, that sum
representing twenty two percent (22%) of the original contract amount. The new contract amount, inclu-
sive of all change orders is $86,815.61.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
, .ar
CHANGE ORDER No. 1 AND FINAL
[INSERT DATE FROM COW MEMO]
Agreed to this 27th day of April, 2011.
Recommended by:
BUILDING MAINTENANCE DEPARTMENT
By: Rich Hoke
Title: Building Maintenance Superintendent
Date:
Signature:
Accepted by:
Skirmont Mechanical Contractors, Inc.
Party of the Second Part (Contractor)
By: John Skirmont
Title: PresideJnt
Date:
Signature.:.. t
App ed by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Sean Stegall
Title: Cijy Manager
Date: May 11, 2011
Signature:
FALegal Dept\forms\Change Order Form.doc
ELGIN
THE CITY IN THE SUBURBS
AGENDA ITEM: C
MEETING DATE: April 27, 2011
ITEM:
Change Order No. 1 and Final to Bid 10-064 with Skirmont Mechanical for Fire Station Sewer
Replacement
($15,762)
OBJECTIVE:
Repairing the sewer lines in Fire Stations 3 and 5 to keep those facilities operational and
functioning
RECOMMENDATION:
Approve the change order to the contract with Skirmont Mechanical for the fire station sewer
replacement in the amount of$15,762
BACKGROUND
The sanitary sewer lines within fire stations 3 (Royal Blvd.) and 5 (Villa St.) have settled since
the buildings were built in 1991 leaving low spots which trap water. The cast iron piping has
also been affected by chemical reactions with the sewer gases causing large pieces of the cast
iron to flake off and restrict flow in the pipes. This combination has regularly caused plugged
sewers within the stations and the need for regular sewer cleaning. The city council awarded a
contract to Skirmont Mechanical Contractors, Inc. at the January 26, 2011 meeting to replace
the sewer lines at both stations. During the replacement of the sewer lines, several conduits
located in the concrete floor were cut. The building drawings did not show these conduits so
there was no way to anticipate their location and since they were embedded in the concrete
they had to be cut to remove the concrete.This Change Order No. 1 and final is for the repair of
the conduits to restore electric to the fire station.
OPERATIONAL ANALYSIS
Due to the age and general condition of the sewer lines, the best option was to cut the
concrete floor within the station and remove the deteriorating cast iron piping. The line was
replaced with new PVC pipe with the proper pitch. This replacement should eliminate the
continuous sewer problems relating to these stations thus eliminating the inconvenience and
the labor involved in keeping the old sewer line flowing.
INTERESTED PERSONS CONTACTED
None.
FINANCIAL ANALYSIS
Total cost of Change Order No. 1 and Final for the sewer replacement contract with Skirmont
Mechanical, Inc. is $15,761.61. The original contract cost was $71,054. The total cost of the
contract including the change order will be $86,815.61. The final cost is less than the $100,000
that was originally budgeted for this project.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT AMOUNT AMOUNT
#(S) BUDGETED AVAILABLE
Riverboat 276-0000-791.93-36 177123 $86,816 $15,762
LEGAL IMPACT
None.
ALTERNATIVES
The city council may choose to not approve Change Order No. and Final with Skirmont
Mechanicals for the Fire Station Sewer Replacement. If this work has not be conducted, the fire
station could have been left without any power.
NEXT STEPS
Execute the change order.
JM.
Originator: Rich Hoke, Building Maintenance Superintendent
Final Review: Colleen Lavery, Chief Financial Officer
Richard G. Kozal, Assistant City Manager/Chief Operating Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Approved:
Sean R. Stegall, City Manager
ATTACHMENTS
A: Change Order No. 1 and Final
Ilk
City of Elgin Chance Order
k
L
ELGIN
ILLINOIS
PROJECT 177123
CHANGE ORDER No. 1 AND FINAL
CONTRACT: Sewer Replacement in Fire Stations 3 and 5 (Bid No. 10-064)
SCOPE: During the cutting of the concrete to replace the sewer line in the fire stations several electrical
conduits were cut. Because the location of the conduits was not shown on the drawings there was no
way to anticipate the number of conduits that would be involved and because the conduits were
embedded in the concrete there was no way to remove the concrete without cutting the conduits. After
the concrete was removed the conduits had to be repaired. This change order is for the conduit repairs.
REASONS FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the City and
is authorized by law. The necessity for the changes was unforeseen at the time of the original
agreement, and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
ORIGINAL CONTRACT AMOUNT: $71,054.00
CHANGE ORDER No. 1 and Final
Conduit Repairs at Fire Sta. 3 $8,353.32
Conduit Repairs at Fire Sta. 5 $7,408.29
TOTAL FOR CHANGE ORDER NO. 1 and Final: ADD $15,761.61
TOTAL OF PREVIOUS CHANGE ORDERS: $0
TOTAL REVISED CONTRACT AMOUNT: $86,815.61
The original amount of the contract with Skirmont Mechanical Contractors, Inc. is $71,054.00. Change
Order No. 1 and Final,will increase the original contract amount by a total of$15,761.61,that sum
representing twenty two percent(22%) of the original contract amount. The new contract amount,
inclusive of all change orders is $86,815.61.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1 AND FINAL
[INSERT DATE FROM COW MEMO]
Agreed to this 27th day of April, 2011.
Recommended by:
BUILDING MAINTENANCE DEPARTMENT
By: Rich Hoke
Title: Building Maintenance Superintendent
Date:
Signature:
Accepted by:
Skirmont Mechanical Contractors,Inc.
Party of the Second Part(Contractor)
By: John Skirmont
Title: President
Date:
Signature:
Approved by:
CITY OF ELGIN
Parry of the First Part(Owner)
By: Sean Stegall
Title: Cily Manager
Date:
Signature:
FALegal Dept\forms\Change Order Form.doc
. .
'
- -- ---- ------ ----------- ----_____-___------ ELGIN
THE coY IN THE SoeueBsr
K�
AGENDA ITEM:
MEETING DATE: April 27, 2011
ITEM: '
Amendment Agreement No. 1xvith Christopher B. Burke Engineering, on the North and
Porter Street Rehabilitation and Water Main Project
/$170,533\ ' '
Improve water main, sanitary, storm and pavement infrastruc re within an area around North
and Porter Streets
Amend the current professional services agreement h Christopher B. Burke Engineering, Ltd.
to add construction services fees of$170,532
BACKGROUND
When the city plans for infrastructure i rovement projects, it seeks proposals from qualified
engineering firms for both (1) the engi eering or "designing" of the infrastructure project, and
(2) the construction-related oversi t the engineering firm will provide once work on the
project begins. Once a qualified e ineering firm is identified, the city contracts with that firm
solely for that infrastructure p ject's engineering design services. Without a completed
engineering design, the city c not reasonably anticipate the full scope of the construction
costs for an infrastructure pr ect. After the engineering design is complete and the full scope
of the infrastructure projec costs are known, the cost for the engineering firm's construction
oversight services is ne tiated by the city and then added as an amendment to the
engineering design servi e contract. This amendment occurs when the construction bids for the
infrastructure project e being considered by the city.
Engineering desig services proposals were solicited by the city for 2010 street rehabilitation
program. The o ginal engineering design services agreement with Christopher B. Burke
Engineering, Lt . (Burke) for the 2011 Neighborhood Street Rehabilitation Project for North and
Porter Stree in the amount of $168,000 was authorized by the city council on October 13,
f4
ELGIN
THE CITY IN THE SUBURBS"
DATE: May 16, 2011
TO: Rich Hoke, Building Maintenance Superintendent
FROM: Jennifer Quinton, Deputy City Clerk
SUBJECT: Resolution No. 11-84, Adopted at the May 11, 2011, Council Meeting
Enclosed you will find the agreement listed below. Please distribute this agreement to the other
party and keep a copy for your records if you wish. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
• Change Order No. 1 and Final for the Contract with Skirmont Mechanical
Contractors, Inc. for Sewer Replacement in Fire Stations 3 and 5