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11-79 Resolution No. 11-79 RESOLUTION ADOPTING AMENDED OVERHEAD SEWER AND BACKWATER VALVE ASSISTANCE PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that it hereby adopts the Amended Overhead Sewer and Backwater Valve Assistance Program dated March 2011, a copy of which is attached. s/David J. Kaptain David J. Kaptain, Mayor Presented: April 27, 2011 Adopted: April 27, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk 111, ELGIN THE CITY IN THE SUBURBS AMENDED OVERHEAD SEWER AND BACKWATER VALVE ASSISTANCE PROGRAM March 2011 I. ELIGIBLE PROPERTIES To be eligible for this program, residents must own and reside on a property serviced by either (1) a combined sewer system, or (2) a separated storm and sanitary sewer system in an area identified by the City's Public Services Director as having cross- connection or other potential system deficiencies leading to backups. The map attached hereto, identified as "Overhead Sewer and Backflow Valve Assistance Program" prepared by the City of Elgin-Department of Community Development dated March 2011, depicts the current combined storm/sanitary sewer system areas and the areas identified to date by the City's Public Services Director as consisting of separated storm/sanitary sewer areas known to have potential cross-connections or other potential system deficiencies leading to backups. The City reserves the right, through its Public Services Director, to identify other properties or areas eligible for participation in this program upon certification by the Public Services Director that such property or area has a separated storm/sanitary sewer system with cross-connections or other potential system deficiencies leading to backups. The City of Elgin will determine if this criterion has been met. All applications received will be considered on a first-come, first-serve basis until funds are exhausted for that program year. II. APPLICATION & PROCESS 1. Contact licensed plumbers to discuss best option for property. 2. Obtain at least two detailed, written quotes/cost estimates. 3. Fill out and submit application (see below for required attachments). Once all required documents have been submitted, City staff will review the application and provide a decision to the applicant. 4. Sign agreement upon approval from City. 5. Obtain permit and complete work. 6. Submit invoice from completed work for payment. Once the invoice is processed, the City will provide a check to the contractor for payment of work completed. Attach supporting documentation to the application form including: ❑ Verification of property ownership in the form of deed and most-recent property tax form; ❑ Two detailed, written quotes/cost estimates provided by licensed contractors; and ❑ Photographs of existing conditions. Additionally, eligible program participants must: ❑ Obtain all required permits prior to beginning any work; Page 1of2 ❑ Comply with all applicable codes, ordinances, and regulations; and ❑ Have all repairs inspected by City Building Inspectors. The city reserves the right to deny the application of, or funding to, those persons who do not comply with the above criteria. III. FINANCING MECHANISMS As this program has limited funding, funds will be allocated based on a first-come, first-serve basis. The financing structure is as follows: Option 1: OVERHEAD SEWER Installation • City provides funding for 100% of cost (up to $10,000) to property owner. — 50% (up to $5,000) as a grant. — 50% (up to $5,000) as 5-yr loan • The loan will be interest free. • Loan repayments incorporated in water and sewer bill. Option 2: BACKWATER VALVE Installation • City provides funding for 100% of cost (up to $2,000) to property owner. — 50% (up to $1,000) as a grant — 50% (up to $1,000) as a 5-yr loan • The loan will be interest free. • Loan repayments incorporated in water and sewer bill. Low-income Households Those households that meet the Department of Housing and Urban Development's (HUD) low-income thresholds for Kane County are eligible for increased funding (see Table 1. below). If low-income threshold met: • 75%of above option cost will be granted to resident. • 25% of above option cost will be loaned. • Same repayment structure as above. Table 1.Low-income Threshold for Eligibility The property owner's household must meet the current low income guidelines set by the United States Department of Housing and Urban Development. For household sizes between 1 and 8, the low to moderate income guidelines are as follows (current as of June 26,2010): Household Size 1 2 3 4 5 6 7 8 Low Income 42,100 48,150 54,100 60,100 64,950 69,750 74,550 79,350 Additional Information Please call the Community Development Department at(847) 931-5920. F:\Legal Dept\miscellaneous\Overhead Sewer-2011 Program Overview-clean-3-28-11-MM.docx Page 2 of 2 iiillidik .\if e 411..Nrir L. %// �%Or Al II n _ ,_ immip 1 , i—ir, , 1 , if , I r/ eirams111111111U ...4IV Nom ; , -'■ .1 11111110 4111.11 MI � - - _ l N11111111111,11111=6191 mprAmmra 01 ■■ + �■u ■aa r � • 'rm , 011'Elf � .A . . r. ...�.� gli limmilli ' num Ala,,t a 4 ' �r . . ► r / ' +�� 4s0isPt:4I#:./Iirmaues sr/tom �,: .� Ma:■/1 §/!1 2 ,0 4• - •AP■k b A i i;Vs0,4416:10fIRFFIfiliP.4 gni 11111 ' .. . 001914Forimeggemm#Atittso, .44,44,0PAtos, Nib. le ifs.d.atexpAalsoriamr2590.,,jostleogrAPP11 vit pr fit_ „„,,,_ I iv._ _� � ti I! .,. i i� � . a ,c i � .Z 1 '0 ar411141.4" --.4-, .,,,t,f4a,40........ ,..,i-or pr- ig 4 .....if., , orl:Ariords • 4v4,41,;.44.14156,2 A1111,41•11, ■ Mal ir ■ ;1OM II ■■- 1 Y ` N Q I1, Overhead Sewer and Backflow Valve Assistance Program E LG I N Original Combined Storm/Sanitary Sewer System ICA) -„E c,rv,r„NESi., I- Separated Storm/Sanitary Sewers known to have potential Cross Connection Prepared by City of Elgin-Department of Community Development March 2011 ( EPORT TO MAYOR & MEMBERS OF CITY COUNCIL ELGIN THE CITY IN THE SUBURBS AGENDA ITEM: H MEETING DATE: March 9, 2011 ITEM: Increase Eligibility for the Overhead Sewer and Backflow Valve Assistance Program (No Cost to the City) OBJECTIVE: Make grant funding available to residents serviced by separated storm and sanitary sewers where the public works department can verify either cross contamination or other system deficiencies. RECOMMENDATION: Approve changes to the eligibility requirements for the Overhead Sewer and Backflow Valve Assistance Program. rk BACKGROUND The Overhead Sewer and Backflow Valve Assistance Program was created in 2009 to help property owners defray costs incurred while trying to minimize the chance of sewer backups into basements and/or basement flooding. Under the current requirements of the program (Attachment A), only properties serviced by a combined storm/sanitary sewer system are eligible for funding. A map of the program area is attached (Attachment B). However, since September of 2010, the city has received two requests to participate in the program from owners of property serviced by separated storm and sanitary sewers. These properties are located in areas of the city that have known sewer system deficiencies: Preston and Cooper Streets and along North Commonwealth Avenue. The public works department has shown that, in a substantial rain event, storm water enters the sanitary system causing back- ups into private residences. Both properties could benefit by installing an overhead sewer and backflow valve. OPERATIONAL ANALYSIS The Overhead Sewer and Backflow Valve Assistance Program assists property owners by covering the cost of the installation of an overhead sewer system or a backflow valve. These devices help prevent sewer backups into basements and/or basement flooding. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT BUDGETED AVAILABLE Enterprise Fund 430-4202-772.92-32 330100 $50,000 $50,000 LEGAL IMPACT The proposed amendment to the Overhead Sewer and Backflow Valve Assistance Program will require the adoption of a resolution. An agreement will be undertaken with each property owner selected to participate in the program. ALTERNATIVES The city council may choose not to amend the Overhead Sewer and Backflow Valve Assistance Program to include properties serviced by separated storm and sanitary sewers where the public works department confirms system deficiencies. NEXT STEPS 1. Update the application form and eligibility requirements of the Overhead Sewer and Backflow Valve Assistance Program on the city's website 2. Contact residents within the expanded program areas announcing availability of the program 3. Process applications from residents intending to participate in the program 4. At the end of the program year, evaluate the effectiveness of the expanded program and report the results to the city council Originators: Lydia Treganza, Associate Planner Sarosh Saher, Senior Planner Marc Mylott, Community Development Director Final Review: Colleen Lavery, Chief Financial Officer William A. Cogley, Corporation Counsel/Chief Development Officer Richard G. Kozal, Assistant City Manager/Chief Operating Officer Approved: S n R. Stegall, City nager J^` 3 Attachment A OVERHEAD SEWER AND BACKWATER VALVE ASSISTANCE PROGRAM I. Eligible Properties II. Application Process M. Financing Mechanisms I. ELIGIBLE PROPERIES To be eligible for this program, residents MUST own and reside on a property serviced by a combined sewer system..The City of Elgin will determine if this criterion has been met. All applications received will be considered on a first-come, first-serve basis until funds are exhausted for that program year. II. APPLICATION PROCESS 1. Contact licensed plumbers to discuss best option for property. 2. Obtain at least two(2)written quotes 3. Fill out and submit application. 4. Receive approval from City for project in the form of an agreement. 5. Complete work. 6. Submit invoice from completed work for payment. Once the invoice is processed, the City will provide a check to the contractor for payment of work completed. Attach supporting documentation to the application form including the following: • Verification of Property Ownership including the following: ❑ Property Warranty Deed ❑ Most recent Property Tax Form ❑ Land Contract registered with the County • Two detailed cost estimates provided by licensed contractors. • Photographs of existing conditions. Additionally,eligible program participants must: • Obtain all required permits prior to beginning any work. • Comply with all applicable building codes. • Have all repairs inspected by City Building Inspectors. Those residents who do not comply with the above criteria may be subject to a denial of application or withdrawal of funding. OVERHEAD SEWER AND BACKWATER VALVE ASSISTANCE PROGRAM 2011 GRANT APPLICATION Name of Applicant Applicant's SS# Property Address Zip Code Applicant's Address City State Zip Code Phone Numbers: Home Work Cell Email Address Please Check the Applicable Program: Overhead Sewer Installation Backwater Valve Installation The attached Inspection Permission Slip must be included with this application. I/We hereby represent that the information contained in this application and documentation provided is true and correct to the best of my/our knowledge. Grantee(s) Date Lydia Treganza Date City of Elgin vi.,,,....____i.... 1('' '''"'------ wiT.1•••....s.r.:,,,i--„,:: ' IIIIT''''''h ) i ri-s,),,,,,,i., ,,-.4p.m.„, . 1 !I www. ..-,.. . -2- ,.. ., .. iMiltillillial" I iiiiiiiiiii,m, IS !IL : , r ill or imili maig•I ....r... 1 1 ) „„, I� \ . 101 \,\ ,. , w MR I a 4 R :Mi'ii'p' � . -A Ste. mili I !rose Av qui!_r.;,f ;,,,,, i /iiioppilibo, ” , tt2tsHULERST zoos ��, I' �� 329 Elm St - � � 2010 �� 320 weshnum st i -.----- 11111 2ot0 ill El, :ry,'►h � 11111 � �°�� \IP 1 :, PIIII'1111111 ,. , „,.,, .... Pi ,,,,, ,r: ,, iiiiiiiii n ,4-''''';- _ tio „,,, ,,., , III r Overhead Sewer and Backflow Valve Assistance Program ELGIN Original Combined Storm/Sanitary Sewer System m"”)Participants in the Overhead Sewer- .s, TN6 CRY M THE SUBURBS NM Separated Storm/Sanitary Sewers known to have potential Cross Connection Valve Assistance Program