11-78 Resolution No. 11-78
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R.Stegall,City Manager,is hereby authorized and directed to distribute grants to the following
youth sports organizations for the purposes specified herein and pursuant to the terms and conditions
in the agreements between the City of Elgin and the respective youth sports organizations:
Elgin American/National Little League:
• AED $ 1,700
• Miscellaneous Projects $ 14,400
Total $ 16,100
American Legion:
• Practice Hitting Pads $ 500
Total $ 500
Elgin Classic Little League:
• Fencing $ 7,000
Total $ 7,000
Babe Ruth Teener League:
• Landscaping and announcer booth improvements $ 6,000
Total $ 6,000
Elgin Youth Football:
• Sideline Repairs $ 7,000
• Water Line and bleacher repair $ 3,500
Total $ 10,500
Elgin Continental Little League:
• Electrical $ 4,000
• Men's Washroom $ 1,500
Total $ 5,500
Training $ 1,580
Total $ 1,580
Total grant allocation $ 47,180
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: April 27, 2011
Adopted: April 27, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
rk REPORT TO MAYOR & MEMBERS OF CITY COUNCIL E LG I N
THE CITY IN THE SUBURBS
AGENDA ITEM: K
MEETING DATE: April 13, 2011
ITEM:
2011 Youth Sports Capital Improvement Grants
($47,180)
OBJECTIVE:
Provide financial assistance to youth sports' organizations in Elgin allowing them to make capi-
tal improvements to the city-owned property at which their leagues play
RECOMMENDATION:
Approve the 2011 Youth Sports Capital Improvement Grants, as recommended by the Parks and
Recreation Advisory Board in the amount of$47,180
BACKGROUND
The 2011 adopted budget includes an allocation of$47,180 for Elgin youth sports organizations.
To be eligible for this funding, these organizations must meet the criteria as established by the
Parks and Recreation Advisory Board. Among these criteria is the requirement that each league
have a signed lease agreement on file with the Parks and Recreation Department as well as the
appropriate amount of insurance coverage. Each league that is funded must have completed
their previous year's projects before additional funding will be allocated. In addition, each
league must provide the Parks and Recreation Advisory Board with a season recap, a three-year
capital improvement plan and proof of not-for-profit status.
Listed below are the funding requests for the 2011 season as approved by the Parks and
Recreation Advisory Board at their March 22, 2011 meeting:
Elgin American/National Little League
• AED $ 1,700
• Miscellaneous Projects $ 14,400
Total $ 16,100
American Legion
• Practice Hitting Pads $ 500
Total $ 500
,0 t "
Elgin Classic Little League
• Fencing $ 7,000
Total $ 7,000
Babe Ruth Teener League
• Landscaping and announcer booth improvements $ 6,000
Total $ 6,000
Elgin Youth Football
• Sideline Repairs $ 7,000
• Water Line and bleacher repair $ 3,500
Total $ 10,500
Elgin Continental Little League
• Electrical $ 4,000
• Men's Washroom $ 1,500
Total $ 5,500
Training
$ 1,580
Total $ 1,580
Total presented for consideration: $ 47,180
OPERATIONAL ANALYSIS
The Youth Sports Grant Program will assist these various organizations with making capital im-
provements to their facilities. These capital improvements not only benefit the leagues but also
enhance the city owned property where these facilities are located.
Projects will be reimbursed or paid as they are completed. All organizations must adhere to the
city's procurement practices when soliciting bids and estimates for projects.
INTERESTED PERSONS CONTACTED
Parks and Recreation Advisory Board
FINANCIAL ANALYSIS
The youth sports groups provide quality programs for the youth they serve. The city's contribu-
tion of $47,180 will assist these groups in improving the facilities and amenities at their loca-
tions.
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BUDGET IMPACT
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FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
Riverboat 275-0000-791.80-44 N/A $47,180 $47,180
LEGAL IMPACT
None.
ALTERNATIVES
The council may choose to not approve the youth sports capital improvement grants
NEXT STEPS
1. Once the grants are approved, purchase orders will be established for each youth sports
group as outlined in the breakdown above
Originators: Maria Cumpata, Recreation and Facilities Superintendent
Randy Reopelle, Parks and Recreation Director
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Approved:
S n R. Stegall, City M ager
ATTACHMENTS
None.
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