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11-67 Unsigned Resolution No. 11-67 RESOLUTION AUTHORIZING EXECUTION OF AN INTERAGENCY AGREEMENT TO ACCEPT A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY UNDER THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Ed Schock, Mayor, Colleen Lavery, Finance Director, and Jeffrey Swoboda, Chief of Police, are hereby authorized and directed to execute an Interagency Agreement to accept a grant in the amount of$30,000 from the Illinois Criminal Justice Information Authority under the American Recovery and Reinvestment Act of 2009, regarding the I-Case Interface Program,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: April 13, 2011 Adopted: April 13, 2011 Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk • Fully executed agreement was never provided to the City Clerk's Office. J' ► E LG I N THE CITY IN THE SUBURBS Date: April 21, 2011 To: Kristie Hilton, Management Analyst, Public Safety Planning & Research From: Jennifer Quinton, Deputy City Clerk Subject: Resolution No. 11-67, Adopted at the April 13, 2011, Council Meeting Enclosed you will find the agreement listed below. Please have these agreements signed and executed by the Criminal Justice Information Authority and return one fully executed copy to the City Clerk's office for the City's records. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you. • Interagency agreement to accept a grant from the Illinois Criminal Justice Information Authority under the American Recovery and Reinvestment Act of 2009 ---(-,,,,.r ILLINOIS (IV- CRIMINAL JUSTICE / t.,,-_ 1 INFORMATION AUTHORITY 300 W.Adams Street • 2°d Floor • Chicago,Illinois 60606 • (312) 793-8550 March 30, 2011 Ms. Kristie Hilton Management Analyst City of Elgin 150 Dexter Court Elgin, Illinois 60120-5527 Dear Ms. Hilton: Enclosed you will find interagency agreement #809301 between your office and the Authority for the I-Case Interface program. Please review the enclosed documents and notify me if revisions are necessary. If all is in order please obtain the necessary signatures on the agreement and return the entire packet to my attention for further processing. I have also enclosed the fiscal information sheet and initial cash request forms needed to begin the draw down of federal funds. Please fill out these forms and return them to me with the signed agreement. Once all signatures are received on the agreement, I will process the paperwork for you to receive your initial federal funds for this program. Please note that this packet also includes two new forms regarding civil rights compliance. Please review, sign and forward these civil rights compliance certifications to the Authority. The authorized officials of the grant's Implementing Agency, and Program Agency, if applicable, must complete these forms. This grant cannot be submitted for final signature by the Authority's Executive Director until these forms have been completed. As a point of clarification, these certifications do not represent new civil rights requirements that grantees must adhere to. These certifications reflect existing federal regulations that have always been included in the interagency agreements between your office and the Authority, but now a separate certification is required. If you have any questions, please feel free to contact me at (312) 793-7059 or by email at malea.conro @illinois.gov. I look forward to working with you on this program. Sincerely, Malea Conro Federal and State Grants Unit Enclosures cc: MF 809301 RECOVERY:JAG FISCAL INFORMATION SHEET The following information is required to ensure that the Authority and its implementing agencies meet the financial and program reporting requirements of various federal grant programs. This information is required prior to the release of funds. The Implementing Agency is the state or local unit of government or not-for-profit agency accepting funds under the interagency agreement. The Program Agency is the organization responsible for performing the daily activities. An organization can be both the Implementing Agency and the Program Agency. Please return this form to the attention of your program monitor at the Illinois Criminal Justice Information Authority, Federal and State Grants Unit, 300 West Adams, Suite#200, Chicago, Illinois 60606. If you have any questions,please call your monitor at(312) 793-8550. Implementing Agency: City of Elgin Implementing Agency's FEIN#: 36-6005862 Agreement#: 809301 Program Agency: Elgin Police Department . Program Title: RECOVERY ACT: I-Case Interface Program 1. Who will be responsible for preparing and submitting quarterly fiscal reports? Name: Wr! iL 4t 1 to,-) Title: M&fl a L rY)e.n f (�1 s- - Agency: a i/i PO I iGL lJ/v2o-r�7yie n+ Address: / / 7atf Jos 1 rl9il, G (,O% Phone: ff1f 7 avy9 970 c1 Fax: f4/,2g 1- 750 2. Who will be responsible for preparing and submitting quarterly data/progress reports? ! ( t / Name: Yi S 7 L ) I ! ID/'Z Title: qapag Q�'Yi e 4/- 7 a S )"Agency: � � i r& Dt ad-00,„1- Address: /Jr 'v' /e S ��ji ii it 6d/A? Phone: j 7-j7Q-/ 70 �l Fax: J47;le1"0,73Z P:\FSGU Users\Malea Conro\ICLEAR\809301 Elgin\809301 Fiscal Information Sheet 04 03.doc RECOVERY:JAG 3. Will a separate fiscal account/fund be maintained for the program? Yes, this account will maintain: (Choose one) Federal funds only / Both federal and local matching funds V No,but all program funds will be identified by a specific account or fund number and recorded within the general accounting records for the Agency. 4. Where should program fund disbursements be sent? • Address: Dg) vo l i Cl 3 a rtnr_i 1 f '1151 7Jou las :4 El gin 1004t ATTN: JY/s '7 P H l D n 5. What organization is listed as holder of the bank account into which program funds will be deposited? Effective 07/2009 P:\FSGU Users\Malea Conro\ICLEAR\809301 Elgin\809301 Fiscal Information Sheet 04 03.doc RECOVERY: JAG INITIAL CASH REQUEST FORM INSTRUCTIONS • Enter Implementing Agency name and agreement number on the lines provided. • Enter amount of cash advance necessary to pay for program start-up costs. In calculating this figure, consider equipment purchases that will take place immediately and personnel costs for the first three months of the program. Implementing agencies should anticipate a delay of approximately 4-6 weeks from the submission of the request until the receipt of the State warrant. Since federal regulations require that implementing agencies request only the minimum amount of cash necessary to pay bills in a timely fashion, funds should be requested only for those obligations that can be liquidated within 45 days. The Authority reserves the right to adjust cash requests as seen necessary. If the implementing agency anticipates an inordinate expenditure of funds during the initial period, an explanation should be attached. • Obtain signature of authorized official and provide the individual's title, program name, and Implementing Agency FEIN (Taxpayer ID) number on the lines provided. • Return the completed original to the Illinois Criminal Justice Information Authority, Federal and State Grants Unit, 300 West Adams, Suite 200, Chicago, Illinois 60606. P:\FSGU Users\Malea Conro\ICLEAR\809301 Elgin\809301 Initial Cash Request 04 08.doc CIVIL RIGHTS COMPLIANCE CERTIFICATION (Complete ENTIRE certification) RECOVERY:JAG Grant Program(circle applicable grant program): ARRA RECOVERY: JAG Grantee/Organization Name(hereafter referred to as the"Entity"): City of Elgin Address: 150 Dexter Court,Elgin,Illinois 60120-5527 Contact Person: IXl I £O he.n Telephone#:847-93j-56 d 1 Fax#: g47-q3)-590(- E-mail address: (`ohm ki430re)3 WI. b J r� Grant Number/Contract Name: #809301 I-Case Interface Program Certification Statement: I, a_( e0 kQn [Responsible Official],certify to the following statements: • Entity is in compliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s)and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP):Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: http://www.ojp.usdoj.gov/ocr/lep.htm) In addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin, disability,or sex against the Entity,or any subgrantee or contractor of the Entity,the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. Check the following item(s) that apply: THE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE ST 5 YEARS OR ❑THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of all finding(s) made within the past 5 years that have not yet been submitted to the Authority) ❑All current findings have already been submitted to the Authority;no additional findings have been made and no additional findings are attached z,-7374-d olkt, [Signa ue of Responsible Official] [Title] [Date] EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATION (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) Grant Program(circle applicable federal grant program): ARRA RECOVERY:JAG Grant Number: 809301 Federal Grant Award Amount: $30,000.00 Grantee/Organization Name(hereafter referred to as the"Entity"): City of Elgin Address: 150 Dexter Court,Elgin,Illinois 60120-5527 Contact Person: G ji,� I Cu h n Telephone#: M1..6131_5 Fax#: g2/793 t.5 y o{o E-mail address: C,0 h Q n_q C► t? @,1 a r n .Ll rj SECTION A. CERTIFICATION (EEOP NOT REQUIRED) I [responsible official] CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302. Check all of the following that apply: ❑ENTITY HAS LESS THAN 50 EMPLOYEES ❑ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 ❑ENTITY IS A MEDICAL INSTITUTION ❑ENTITY IS AN INDIAN TRIBE ❑ENTITY IS AN EDUCATIONAL INSTITUTION [Signature of Responsible Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http://www.ojp.usdoj.gov/ocr/eeop.htm) Certification Statement(For Entities with 50 or more employees that receive a single grant or award of$25,000 or more): I, C-,col 'L )he.) [responsible official],certify that the Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq.,subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review.The EEOP is on file in the office of 1 br c-1,117) [agency/organization name],at 151 t x f/r(,r, 51gll7 1-6 �d 0/dld ✓ [address] for review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. A;,J ./ ti. • (nti 19 Ifr Ott ( [Signature of Responsible Official] [Print Name and Title] [Date] CIVIL RIGHTS COMPLIANCE CERTIFICATION (Complete ENTIRE certification) RECOVERY:JAG Grant Program(circle applicable grant program): ARRA RECOVERY: JAG Grantee/Organization Name(hereafter referred to as the"Entity"): Elgin Police Department Address: 151 Douglas Avenue,Elgin,Illinois 60120-5503 Contact Person: ft i Co he r\ 3 Telephone#: gc f- q I-54,61 Fax#: g2/7 y3(- E-mail address:( \-e.n w.t�1Pe,I oce t�u I.0(5 Grant Number/Contract Name:#809301 I-Case Interface Program J Certification Statement: I, Ct t 60 hP_Y, [Responsible Official],certify to the following statements: • Entity is in compliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s)and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP):Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: http://www.ojp.usdoj.gov/ocr/lep.htm) In addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity,or any subgrantee or contractor of the Entity,the Entity will forward a copy of the fmding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. Check the following item(s) that apply: HE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS OR ❑THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of all finding(s)made within the past 5 years that have not yet been submitted to the Authority) ❑All current findings have already been submitted to the Authority;no additional findings have been made and no additional findings are attached ,J ACA opt, vti [Signature of Responsible Official] [Title] [Date] EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATION (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) Grant Program(circle applicable federal grant program): ARRA RECOVERY:JAG Grant Number:809301 Federal Grant Award Amount:$30,000.00 Grantee/Organization Name(hereafter referred to as the"Entity"):Elgin Police Department Address: 151 Douglas Avenue,Elgin,Illinois 60120-5503 Contact Person: Cat ( Co n e n Telephone#: 847-q 3)-56 Fax Fax#: ?Lag 3! -5 9O(,, E-mail address: ed jet/)i9 oie{C'/tll,t7 9 SECTION A. CERTIFICATION (EEOP NOT REQUIRED) I [responsible official]CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302. Check all of the following that apply: ❑ENTITY HAS LESS THAN 50 EMPLOYEES ❑ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 ❑ENTITY IS A MEDICAL INSTITUTION ❑ENTITY IS AN INDIAN TRIBE ❑ENTITY IS AN EDUCATIONAL INSTITUTION [Signature of Responsible Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http://www.ojp.usdoj.gov/ocr/eeop.htm) Certification Statement(For Entities with 50 or more employees that receive a single grant or award of$25,000 or more): 1, Ct i i, e.0 he rl [responsible official],certify that the Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq.,subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review.The EEOP is on file in the office of Ct3 b gym m [agency/organization name],at /S0 f�EX1 r (i-, B irj, �jO ✓ J [address] for review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements, if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. [Signature of Responsible Official] [Print Name and Title] [Date] Instructions for Certification 1. By signing and submitting this proposal, the prosective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certificaiton, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposes," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debared, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of reports in order to render in good faith the certification requred by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. A` U.S. DEPARTMENT OF JUSTICE ; :,; OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub-Recipient) This certification is required by the regulatioons implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67,Section 67.510, Participants'responsibilities.The regulations were published as Part VII of the May 26, 1988 Federal Register(pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department of agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certificaiton, such prospective participant shall attach an explanation to this proposal. eg-ibi Sta9 oc'a, (2_17/. 11017 p/ICJ Naml. and Title of uthorized Represent Signat s a -Ill g fie-I Dipairi*Alf Name of Organization /�7 Pallas Al) q ,o �� oi�Address of Organizatio OJP FORM 4061/1 (REV.2/89)Previous editions are obsolete COVER PAGE PROGRAM TITLE: I-Case Interface AGREEMENT NUMBER: 809301 PREVIOUS AGREEMENT NUMBER(S). N/A ESTIMATED START DATE: 3/1/2011 - SOURCES OF:PROGRAM:FUNDING;:' FUND:ARRA JAG.FFY-09 Funds:. $ Designated Budgeted $30,000.00 $25,500:00 Matching Funds: $ 0 Over-Matching Funds: Total: . . $ 30;000:00 $25,500:00 IMPLEMENTING AGENCY'S NAME: City,of Elgin , „ ADDRESS;This address*1st be the,°plysical address that;is registered ewi:h;CCR and=include 150 Dexter Court,Elgin,IL nine digit zip code): ' 60120-5527 IMPLEMENTING,A NCY'S AUTHORIZED Edward School( OFFICIAL TITLE:: ... . _ Mayor FEDERAL,EMPLOYER BYENTIFICATION NUMBER: : 36-6005862 IMPLEMENTINGAGENCY'S:DUN'S NUMBER: 010224772 IMPLEMENTING AGENCY'S COR 1/21/2012 REGISTRATION EXPIRAT ON lApp; IMPLEIVIENTING AGENCY'S.CAGE'CODE: PROGRAM FINANCIAL OFFICER: Colleen Lavery TITLE: `Chief Financial Officer TELEPHONE: 847-931-5636 PROGRAM AGENCY'S NAME: Elgin, City of PROGRAM AGENCY'S ADDRESS (This.address 151 Douglas Ave. Elgin IL 60120- must be the physical address that is registered with 5503 CCR and include the nine digit zip code): PROGRAM AGENCY'S MAILING ADDRESS (If the same as above mark'"N/A"): N/A PROGRAM AGENCY'S AUTHORIZED Jeffrey Swoboda OFFICAL: TITLE: Chief of Police PROGRAM AGENCY'S DUNS 928349711 PROGRAM AGENCY'S CCR EXPIRATION 12/20/2011 DATE PROGRAM AGENCY'S CAGE CODE 3ZLT3 FISCAL CONTACT PERSON: 'Kristie Hilton AGENCY: Elgin Police Department TITLE: Management Analyst TELEPHONE: 847.-289-2970 FAX: 847-289-2750 E-MAIL: hiltonk@cityofelgin.org PROGRAM CONTACTPERSON: Kristie:Hiiton TITLE . .Management Analyst TELEPHONE: 84.7.289-2970 ::FAX: .. 847-289-2750 E-MAIL: viiton k(ci)cityofelgin.org PROGRAM AGENCY'S-CONGRESSIONAL ` 14 MSTIUCT:(This must be:'based on the nine digit zip code registered with,CCR The district can be'' located:by using this link' http://www.elections.it:govf?istrictLocator/Dastrict,, ,4fficialSearehByZip:aspx.)i 'PRIMARY AREA OF'PERFORMANCE (This should'be completed if,gra"nt activities are taking N/A place in a location other than the program�en cy's oft' ffice registered with CCR..This nneeds:to be.=an address with nine digitzip.:If locations are the same t pleasezmark"N/A"): PRIMARY AREA OF PERFORMANCE'S 14 CONGRESSIONAL,DISTRICT(This.must be based.on the•nine digit zip code listed above The'„ district can;be located by:;using thisaa ( h ttp://www.elections.ii gov/DistrictLocator/District +Ofi'icialSearchBvZip.aspx lirthe:1la ce3of ; performance is the same as the Program Agency's 'address listed in CCRtp:ease mark:"N/A"): Question 1)Are more than‘80°A; of-the:Program.:` ' ; No`•` 0 Agency's revenue from the federal•governinent: Question 2) Are the Program Agency's federal No revenue more than $25000,000?: Question 3)Are the Program Agency's top five No compensated officers compensation not available, through the Securities and Exchange Commission or the Internal Revenue Service?: If the answer to all of the three above questions`is yes,then please list the five highest compensated officers and their compensation. NAME COMPENSATION Last Updated September 17,2010 2 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 INTERAGENCY AGREEMENT American Recovery and Reinvestment Act of 2009 Edward Byrne Memorial Justice Assistance Grant Program This interagency agreement is entered into by the Illinois Criminal Justice Information Authority, with its offices at 300 W.Adams,Chicago,Illinois 60606,hereinafter referred to as the "Authority,"and the City of Elgin on Behalf of the Elgin Police Department, hereinafter referred to as the "Implementing Agency," with its principal offices at 150 Dexter Court,Elgin,Illinois 60120-5527,for implementation of the I-Case Interface Program. WHEREAS, Section 7(k) of the Illinois Criminal Justice Information Act (20 ILCS 3930/7(k)) establishes the Authority as the agency "to apply for, receive, establish priorities for, allocate, disburse and spend grants of funds that are made available...from the United States pursuant to the federal Crime Control Act of 1973,as amended,and similar federal legislation, and to enter into agreements with the United States government to further the purposes of this Act,or as maybe required as a condition of obtaining federal funds;" and WHEREAS, pursuant to the Authority's rules entitled "Operating Procedures for the Administration of Federal Funds," (20 Illinois Administrative Code 1520 et seq.) the Authority awards federal funds received by the State of Illinois pursuant to the Omnibus Crime Control and Safe Streets Act of 2002 and agency agreements with State agencies and units of local government for the use of these federal funds;and WHEREAS,the American Recovery and Reinvestment Act(Recovery Act)of 2009,a one time source funding,has obligated funds for the Justice Assistance Grants,and WHEREAS, pursuant to the Edward Byrne Memorial Justice Assistance Grant (JAG) Program the Authority, names the following purpose areas as the focus of the American Recovery and Reinvestment Act Edward Byrne Memorial Justice Assistance Grant(JAG)Program for federal fiscal year 2009: 1. Law enforcement programs. 2. Prosecution and court programs. 3. Prevention and education programs. 4. Corrections and community corrections programs. 5. Drug treatment and enforcement programs. 6. Planning,evaluation,and technology improvement programs. 7. Crime victim and witness programs NOW,THEREFORE,BE IT AGREED by and between the Authority and the Implementing Agency as follows: SECTION 1. DEFINITIONS "Program": means a plan set out in a Program Description that identifies and proposes to address problems related to one of the named areas and that contains a statement of objectives,strategies for achieving those objectives, and a method for assessing the effectiveness of those strategies. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 1 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 SECTION 2. PERIOD OF PERFORMANCE AND COSTS INCURRED The period of performance of this agreement shall be from March 1,2011 through September 30,2011. Costs incurred before the execution date of this agreement may be charged to this agreement if included in Exhibit B,incurred during the period of performance,and the Implementing Agency performed in accordance with the terms and conditions of this agreement. The Authority shall not be responsible for costs incurred before or after the period of performance of this agreement. SECTION 3. COMMENCEMENT OF PERFORMANCE If performance has not commenced within 60 days of the starting date of this agreement,the Implementing Agency agrees to report by letter to the Authority the steps taken to initiate the program,the reasons for the delay, and the expected starting date. If the program is not operational within 90 days of the starting date of this agreement,the Implementing Agency agrees to submit a second letter to the Authority explaining the implementation delay.The Authority may at its discretion either cancel this agreement or extend the implementation date of the program past the 90-day period. If the program is interrupted for more than 30 days after commencement, due to loss of staff or any other reason,the Implementing Agency agrees to notify the Authority in writing explaining the reasons for the interruption and the steps being taken to resume operation of the program.The Authority may,at its discretion,reduce the amount of federal funds awarded and/or terminate this agreement if the program is interrupted for more than 90 days. If this agreement is terminated due to this section,the Authority will only pay for those services rendered as of the date service delivery ceased.Any funds advanced to the Implementing Agency and not expended as of that date shall be repaid to the Authority upon notification by the Authority. SECTION 4. PAYMENT The Authority agrees to make payment to the Implementing Agency for the administration and implementation of the program described in Exhibit A.Upon receipt of the fiscal and progress reports described in Section 11 of this agreement,quarterly payments will be made to the Implementing Agency.No payment will be made until all outstanding reports are received by the Authority, including outstanding reports from previously funded Authority programs. In addition,due to the unique requirements of the program being funded,the Implementing Agency may request that an advance payment be made during any quarter and must include supporting documentation with the request. Requests for advance payment are subject to review and approval.No payment will be made to an Implementing Agency unless and until the Implementing Agency is in full compliance with applicable State and federal laws and the terms and conditions of this agreement. The maximum amount of federal funds payable under this agreement is$30,000.00. The Implementing Agency must provide for the deposit of federal and matching funds into a bank account in the ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 2 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 name of the Implementing Agency. Federal funds shall be immediately deposited into such bank account.The Implementing Agency may deposit such funds into an account separate from any of its other bank accounts,or treat such funds as a separate line item per its budget and audited financial statements.If the Implementing Agency receives more than one award from the Authority, the Implementing Agency shall ensure that the federal and matching funds for each award are accounted for separately. SECTION 5. MATCH No Match shall be required for JAG Recovery Act funds, since the Authority Board approved a waiver of the match requirement for these funds. SECTION 6. PROGRAM DESCRIPTION AND BUDGET The Implementing Agency agrees to undertake and perform in a satisfactory manner in accordance with the terms and conditions of this agreement,the program described in the Program Description attached and incorporated as Exhibit A,the Budget attached and incorporated as Exhibit B,and the Core Application attached and incorporated as Exhibit C. SECTION 7. EXHIBITS The documents appended are made a part of this agreement as exhibits. The Implementing Agency shall perform the services subject to this agreement in accordance with all terms,conditions,and provisions set forth in such exhibits. SECTION 8. NON-SUPPLANTATION The Implementing Agency certifies that federal and matching funds made available under this agreement will not be used to supplant/replace State or local funds that would otherwise be made available to the Implementing Agency for purposes related to law enforcement. The Implementing Agency certifies that federal and matching funds made available under this agreement will be used to supplement/increase existing funds for such purposes. SECTION 9. OBLIGATIONAL LIMITATION Payment under this agreement is subject to passage of a suitable and sufficient appropriation by the Illinois General Assembly. Obligations of the State of Illinois will cease immediately without penalty of further payment being required in any fiscal year should the actions of the General Assembly or any applicable funding source result in the failure to appropriate or otherwise make available sufficient funds for this agreement. SECTION 10. PROGRAM INCOME All income,including income resulting from asset seizures or forfeitures,generated as a direct result of the program described in Exhibit A shall be deemed program income.Program income must be used for the purposes and under the conditions applicable to the use of grant funds. The federal proportion of program income must be accounted for up to the same ratio of federal participation as funded in the program.Program income may be retained by the Implementing Agency for any purpose that furthers the objectives of the Byrne Formula Grant Program. Implementing Agency shall report and account for such program income as required by the Authority. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 3 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 SECTION 11. REPORTING AND EVALUATION REQUIREMENTS Unless required on a more frequent basis by the Authority,the Implementing Agency shall submit the following reports to the Authority on a quarterly basis,with quarters beginning at the start of the calendar year,by the 15th day of each month following the previous quarter: • progress reports for the preceding quarter relevant to the performance indicators listed in Exhibit A; • fiscal reports detailing financial expenditures for the previous quarter; • and any other reports specified by the Authority. The Implementing Agency is further required to submit a final financial status report following termination of the program,the content and form of which will be determined by the Executive Director of the Authority. The Implementing Agency agrees to comply with the Office of Justice Program guidelines for the evaluation of programs. The Implementing Agency agrees to report any additional information required by the Executive Director of the Authority. SECTION 12. MAINTENANCE OF RECORDS The Implementing Agency agrees to retain financial and program records for a minimum of 3 years after the expiration date of this agreement, or 3 years after closure of Implementing Agency's most recent audit report, whichever is later.The Implementing Agency shall maintain, for this 3-year period,adequate books,records,and supporting documents to verify the amounts,recipients,and uses of all disbursements of funds passing in conjunction with this agreement;the agreement and all books,records,and supporting documents related to the agreement shall be available for review and audit by the Auditor General,federal awarding agency personnel,the Authority,or any person duly authorized by the Authority;and the Implementing Agency agrees to cooperate fully with any audit conducted by the Auditor General,the federal awarding agency,the Authority or any person duly authorized by the Authority,and to provide full access to all relevant materials. Failure to maintain the books,records, and supporting documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the agreement for which adequate books,records,and supporting documentation are not available to support their purported disbursement.In addition,the Implementing Agency understands and agrees that the Department of Justice(DOJ), including the Office of Justice Programs(OJP),Office of the Inspector General (OIG)and its representatives,and the Government Accountability Office(GAO) are authorized to interview any officer or employee of the Implementing Agency regarding transactions related to the Recovery Act Award. Furthermore,DOJ and GAO are authorized to interview subgrantees,contractors and subcontractors regarding transactions related to this award. If any litigation,claim,negotiation,audit,review,or other action involving the records has been started before the expiration of the 3-year period,the records must be retained until the completion of the action and resolution of all issues that arise from it or until the end of the regular 3-year period, whichever is later. SECTION 13. INSPECTION AND AUDIT ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 4 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 If required by revised Office of Management and Budget Circular A-133 "Audits of States,Local Governments,and Non-Profit Organizations,"the Implementing Agency agrees to provide for an independent audit of its activities. Audits shall be made annually,unless A-133 allows the Implementing Agency to undergo biennial audits.Audits shall be made in accordance with the General Accounting Standards for Audit of Governmental Organizations, Programs,Activities and Functions,the Guidelines for Financial and Compliance Audits of Federally Assisted Programs,any compliance supplements approved by the Office of Management and Budget, and generally accepted auditing standards established by the American Institute of Certified Public Accountants. Copies of all audits must be submitted to the Authority no later than 9 months after the close of the Implementing Agency's audit period. Known or suspected violations of any law encountered during audits, including fraud,theft,embezzlement,forgery, or other serious irregularities,must be immediately communicated to the Authority and appropriate federal, State, and local law enforcement officials. The Implementing Agency agrees to develop and maintain a record-keeping system to document all agreement related activities and expenditures.These records will act as the original source material for compilation of the data required in Section 11 and all other program activity. The Authority,the Illinois Auditor General and the Illinois Attorney General shall have access for purposes of monitoring,audit and examination to all relevant books, documents,papers,and records of the Implementing Agency,and to relevant books,documents,papers and records of subcontractors. SECTION 14. CLOSE-OUT REQUIREMENTS Within 45 days of the expiration date of this agreement or any approved extension thereof the following documents must be submitted by the Implementing Agency to the Authority: (a)final financial status report; (b)final progress reports;(c)property inventory report;(d)any refund of unexpended funds,and(e)other documents required by the Authority. SECTION 15. PROCUREMENT REQUIREMENTS,REQUESTS FOR PROPOSALS,CONFLICT OF INTEREST All procurement transactions shall be conducted by the Implementing Agency in a manner to provide,to the maximum extent practical,open and free competition. The Implementing Agency must use procurement procedures that minimally adhere to all applicable laws,executive orders and federal guidelines.The Implementing Agency shall also adhere,and assure that its contractors and subcontractors adhere,to all applicable certification and disclosure requirements of the Illinois Procurement Code. The Implementing Agency shall follow its established procurement process if it minimally adheres to applicable federal guidelines,and the following requirements. If the Implementing Agency's established procurement process is less competitive than the following requirements,the following more competitive requirements must be adhered to in lieu of the Implementing Agency's procurement process. • For procurements of$100,000 or less,the Implementing Agency must solicit quotes or bids from at least three sources. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 5 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 • For procurements over$100,000,the Implementing Agency must formally advertise the proposed procurement through an Invitation for Bids(IFB),or a Request for Proposals(RFP)process. All RFPs over$100,000,that involve the use of federal or matching funds,must be submitted by the Implementing Agency to the Authority for review and written approval prior to their issuance. In addition,the Authority reserves the right to request that any RFP or IFB,regardless of its dollar amount,be submitted to the Authority for review and approval prior to its issuance. As required by the Authority,the Implementing Agency shall submit documentation regarding its procurement procedures and grant-funded purchases for Authority review and approval,to assure adherence to applicable federal guidelines. SECTION 16. ASSIGNMENT The Implementing Agency shall make no assignment or transfer of this agreement,any subcontract under this agreement or of any of the monies due hereunder without prior written approval of the Authority. In the event that the Authority approves such an assignment or transfer,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is assigned or transferred as fully and completely as the Implementing Agency is bound and obligated. SECTION 17. SUBCONTRACTING The use of subcontractors for any work or professional services that involves the use of federal or matching funds is subject to Authority approval.Any work or professional services subcontracted for shall be specified by written contract and subject to all terms and conditions contained in this agreement. If the use of subcontractors is approved by the Authority,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is subcontracted as fully and completely as the Implementing Agency is bound and obligated.The Implementing Agency shall make reasonable efforts to assure that all subcontractors adhere to the terms and conditions of this agreement.The Authority shall not be responsible for the performance,acts or omissions of any subcontractor. Subcontracts over$100,000 that are funded with federal or matching funds must be submitted by the Implementing Agency for Authority review and approval prior to their effective dates and execution by the Implementing Agency.In addition,the Authority reserves the right to require that any subcontract funded with federal or matching funds, regardless of its dollar amount,be submitted to the Authority for review and approval prior to its effective date and execution by the Implementing Agency. As required by the Authority,the Implementing Agency shall submit documentation regarding contracts to be funded with federal or matching funds for Authority review and approval, to assure adherence to applicable federal guidelines. Approval of the use of subcontractors by the Authority does not relieve the Implementing Agency of its obligation to assure performance under this agreement. SECTION 18. INDEPENDENT CONTRACTOR ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 6 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 The Implementing Agency,in the performance of this agreement,shall act as an independent contractor and not as an agent or employee of the Authority.The Authority shall not be responsible for the performance,acts or omissions of the Implementing Agency. The Implementing Agency shall be liable,and agrees to be liable for,and shall indemnify, defend and hold the Authority harmless for all claims,suits,judgments and damages arising from the performance of this agreement,to the extent permitted by law. SECTION 19.EQUIPMENT REQUIREMENTS If,for an item of equipment described in Exhibit B to be funded with either federal or matching funds,the Implementing Agency does not have a purchase order dated within 90 days after the start date of the agreement,the Implementing Agency shall submit a letter to the Authority explaining the delay in the purchase of equipment. The Authority may, in its discretion: A. Reduce the amount of federal funding; B. Cancel this agreement; C. Allow the Implementing Agency to reallocate the federal or matching funds that were allocated for such equipment to other allowable,Authority approved costs; or D. Extend the period to purchase this equipment past the 90-day period. Equipment purchased using federal or matching funds shall be year 2000 compliant and shall be able to process all time/date data after December 3 r, 1999. SECTION 20.INFORMATION TECHNOLOGY REQUIREMENTS If for an item or services,listed in Exhibit B,is for networking or information technology(IT)system which involves information sharing system with interstate connectivity between jurisdiction shall to the extent possible use existing networks as the communication backbone.Unless the Implementing Agency can demonstrate to the satisfaction of the Authority that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. Furthermore, any information technology system founded or supported by grant or match funds with comply with 28 C.F.R. Part 23. If the Authority determines that 28 C.F.R.Part 23 is applicable,the Authority at its discretion may perform an audit to ensure system is in compliance, fines may apply for violations. The Implementing Agency,if they are not going to use existing networks and IT systems,should provide documentation to demonstrate the above conditions. This documentation should be provided at the time of the grant documentation submission.If it only becomes apparent after the start of the grant period that above conditions for not using existing networks and IT systems is not feasible then documentation shall be provided to the Authority for approval prior to begin work. The Authority's Illinois Integrated Justice Information System's Project manager,at 312-793-8550, should receive written notification regarding any information technology project funded by this grant.The Implementing Agency must maintain an administrative file documenting the meeting of this requirement. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23. 201I Federal and State Grants Unit 7 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 SECTION 21.INFORMATION SHARING The Implementing Agency,in an effort to support public safety and information sharing, is required to use the National Information Exchange Model(NIEM)specifications and guidelines for this grant in the development of data elements for data exchange systems.The Implementing Agency shall publish and make available without any restrictions all schemas developed under this grant to the component registry.NIEM guidelines are as follows: 1. Instances must validate against the set of NIEM reference schemas. Schemas conformant to the NIEM must import and reference the NIEM Schema namespace or NIEM namespaces they need to use(Universal, Common,Justice, etc.)or a correct NIEM Schema Subset(same namespaces). Note that importing the NIEM Justice Domain namespace will cascade to importing Common and Universal. Also,note that if an instance validates against a correct subset of the NIEM reference schemas,then it will validate against the NIEM reference schemas. 2. If the appropriate component(type,element,attribute, etc.)required for an IEPD exists in the NIEM,use that component.Do not create a duplicate component of one that already exists. 3. Be semantically consistent.Use NIEM components in accordance with their definitions.Do not use a NIEM element to encapsulate data other than what its definition describes. 4. Follow the IEPD(Information Exchange Package Documentation)Lifecycle as described in NIEM documentation and define all required artifacts at each step. 5. Adhere to the NIEM Naming and Design Rules(NDR)to ensure correct,consistent schema development. SECTION 22. CONFLICT OF INTEREST The Implementing Agency agrees to comply with applicable provisions of the Illinois Procurement Code(30 ILCS 500)prohibiting conflicts of interest,and all the terms, conditions and provisions of the code apply to this agreement and are made a part of this agreement the same as though they were incorporated and included herein. No employee, officer or agent of the Implementing Agency shall participate in the selection,or in the award or administration of a contract supported by federal funds if a conflict of interest,real or apparent, would be involved. The Implementing Agency shall establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others. SECTION 23. IMPLEMENTING AGENCY COMPLIANCE The Implementing Agency agrees to comply with all applicable laws,regulations, and guidelines of the State of Illinois,the Federal Government and the Authority in the performance of this agreement,including but not limited to: The Omnibus Crime Control and Safe Streets Act of 1968, as amended;Anti-Drug Abuse Act of 1988; ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 8 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 Bureau of Justice Assistance's Byrne Formula Grant Program Guidance document; and Program Guidelines for the Drug Control and System Improvement Formula Grant Program(53 FR 52244 et seq., effective December 27, 1988). The Office of Justice Programs' Financial Guide;Office of Management and Budget Circulars A-21, A-87, A-102, A-110, A-122, and A-133; Illinois Grant Funds Recovery Act(30 ILCS 705); Illinois Procurement Code (30 ILCS 500); State Comptroller Act(15 ILCS 405); and rules of the Authority(20 Ill. Adm. Code 1520 et seq.). The provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedures;Part 20,Criminal Justice Information Systems; Part 22,Confidentiality of Identifiable Research and Statistical Information; Part 23,Criminal Intelligence Systems Operating Policies;Part 30,Intergovernmental Review of Department of Justice Programs and Activities;Part 38, Equal Treatment for Faith-Based Organizations;Part 42,Non-Discrimination/Equal Employment Opportunity Policies and Procedures;Part 46,Protection of Human Subjects;Part 61,Procedures for Implementing the National Environmental Policy Act;Part 63,Floodplain Management and Wetland Protection Procedures;Part 66,Uniform administrative requirements for grants and cooperative agreements to State and local governments;Part 67,Government wide Debarment and Suspension(Nonprocurement); and Part 69,New Restrictions on Lobbying;Part 70, Uniform administrative requirements for grants and agreements(including subawards)with institutions of higher education,hospitals and other non-profit organizations;Part 83,Government-wide requirements for drug-free workplace(Grants). OMB Circular A-102 "Grants and Cooperative Agreements with State and Local Governments,"revised October 7, 1994 OMB Circular A-21 "Cost Principles for Educational Institutions,"revised April 26, 1996(codified at 28 CFR Part 66,by reference) OMB Circular A-87"Cost Principles for State,Local and Indian Tribal Governments,"revised May 4, 1995 (codified at 28 CFR Part 66,by reference) OMB CircularA-133 "Audits of States, Local Governments and Nonprofit Institutions,"revised June 30, 1997(codified at CFR Part 66 and Part 70) Section 8136 of the Department of Defense Appropriations Act of 1988(P.L. 100-463,effective October 1, 1988). National Environmental Policy Act of 1969,42 U.S.C.pars.4321 et seq.;Environmental Protection Agency regulations(40 CFR Chapter 1); and Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61). National Historic Preservation Act of 1966, as amended, 16 U.S.C.pars. 470 et seq.;Executive Order 11593. Flood Disaster Protection Act of 1973,42 U.S.C.pars 4001 et seq. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 9 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 Clean Air Act of 1970,42 U.S.C.pars. 7401 et seq. - Clean Water Act,33 U.S.C.pars. 1368 et seq.;Executive Order 11738. Federal Water Pollution Control Act of 1948, as amended,33 U.S.C.pars. 1251 et seq. Safe Drinking Water Act of 1974,42 U.S.C.pars.300f et seq. - Endangered Species Act of 1973, 16 U.S.C.pars. 1531 et seq. Wild and Scenic Rivers Act of 1968,as amended, 16 U.S.C.pars. 1271 et seq. Historical and Archeological Data Preservation Act of 1960,as amended, 16 U.S.C.pars.469 et seq.;and Protection of Historic Properties regulations(36 CFR Part 800). Coastal Zone Management Act of 1972, 16 U.S.C.pars. 1451 et seq. Coastal Barrier Resources of 1982, 16 U.S.C.pars. 3501 et seq. Indian Self Determination Act,25 U.S.C.par.450f. Intergovernmental Cooperation Act of 1968,42 U.S.C.4201 et seq. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,42 U.S.C.pars.4601 et seq. Hatch Political Activity Act of 1940,as amended, 5 U.S.C.pars. 1501 et seq. Animal Welfare Act of 1970, 7 U.S.C.pars. 2131 et seq. Demonstration Cities and Metropolitan Development Act of 1966,42 U.S.C.pars. 3301 et seq. Federal Fair Labor Standards Act of 1938,as amended, 29 U.S.C.pars. 201 et seq. The following acts relating to the sharing of forfeited assets: 720 ILCS 5/36-1 through 36-4,720 ILCS 5/37-I through 37-5, 720 ILCS 550/12, 720 ILCS 570/505,720 1LCS 600,725 ILCS 150. Such rules and regulations as the Department of State Police establish pursuant to Section 5 of the Intergovernmental Drug Laws Enforcement Act,30 ILCS 715/5,and the Illinois Law Enforcement Information Network(ILEIN). The rules of the Department of State Police regulating the Intergovernmental Drug Laws Enforcement Act (20 Ill.Adm. Code 1220 et seq.). ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 10 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 SECTION 24. NATIONAL ENVIRONMENTAL POLICY ACT AND RELATED LEGISLATION If the Implementing Agency undertakes new activities related to the use of federal grant or matching funds in connection with the program that include one or more of the activities listed below,the Implementing Agency shall assist the Authority and the U.S.Department of Justice,Bureau of Justice Assistance(BJA), in complying with the National Environmental Policy Act(NEPA)and other related federal environmental impact analyses requirements, including but not limited to those listed in Section 21 of this agreement. The Implementing Agency acknowledges that this section applies to new activities whether or not they are being specifically funded with federal grant or matching funds, in connection with the program.As long as the new activity is being conducted by the Implementing Agency,or any subgrantee, subcontractor, or any third party,and the new activity needs to be undertaken in order to use the federal grant or matching funds in connection with the program,the terms of this section must be met. Prior to obligating federal grant or matching funds in connection with the program, the Implementing Agency must determine if any of the following activities will be related to the use of such federal grant or matching funds.The Implementing Agency must notify the Authority in writing if it will be conducting any of the following activities,when the activity is undertaken in order to use,or is funded with,federal grant or matching funds in connection with the program: • New construction • Minor renovation or remodeling of a property either(a)listed or eligible for listing on the National Register of Historic Places or(b)located within a 100-year flood plain. • A renovation,lease,or any other proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size. • Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used, for example, in office,household,recreational,or educational environments. For existing and continuing programs or activities that will be funded with federal grant or matching funds through the Authority,upon request by the Authority as directed by BJA, the Implementing Agency shall cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. SECTION 25. EQUAL EMPLOYMENT OPPORTUNITY PROGRAM Pursuant to 28 CFR Part 42(Nondiscrimination;Equal Employment Opportunity;Policies and Procedures), except those recipients specifically exempted by 28 CFR Part 42.302(c), if the Implementing Agency has 50 or more employees,is receiving more than$25,000,either through this agreement or in aggregate grant funds in any fiscal year,and has a service population with a minority representation of 3 percent or more,the Implementing Agency shall formulate,implement and maintain an equal employment opportunity program relating to employment practices affecting minority persons and women. Except as exempt by 28 CFR Part 42.302(c), if the Implementing Agency has 50 or more employees,is receiving more than$25,000,either through this agreement or in aggregate grant funds in any fiscal year,and has a service population with a minority representation of less than 3 percent,the Implementing Agency shall formulate, implement and maintain an equal employment opportunity program relating to practices affecting women. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 11 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 The Implementing Agency shall complete and submit an EEO Plan Certification to the Authority. This Certification shall indicate if the Implementing Agency is required to have an EEO Plan or if the Implementing Agency is exempt from this requirement. If required by this section,the Implementing Agency certifies that an equal employment opportunity program will be in effect during the period of performance of this agreement. In addition,an Implementing Agency receiving$500,000 shall submit a copy of its equal employment opportunity plan to the Authority. The Implementing Agency acknowledges that failure to submit an acceptable EEO Plan,if required by this section, is a violation of this agreement and may result in suspension or termination of funding,until such time the Implementing Agency is in compliance. SECTION 26. NONDISCRIMINATION The Implementing Agency certifies that no person shall be excluded from participation in,denied the benefits of, subjected to discrimination under,or denied employment in connection with any activity funded under this agreement on the basis of race,color,age,religion,national origin,disability,or sex.The Implementing Agency agrees to have written sexual harassment policies which satisfy the requirements set forth in the Illinois Human Rights Act.(775 ILCS 5). National origin discrimination includes discrimination on the basis of limited English proficiency(LEP).To ensure compliance with Title VI and the Safe Streets Act,recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to programs.Meaningful access may entail providing language assistance services, including oral and written translation when necessary. Faith-Based and Community Organizations that statutorily qualify as eligible applicants under OW programs are invited and encouraged to apply for assistance awards and will be considered for awards on the same basis as any other eligible applicants and,if they receive assistance awards, will be treated on an equal basis with all other grantees in the administration of such awards.No eligible applicant will be discriminated against on the basis of its religious character or affiliation,religious name,or the religious composition of its board of directors or persons working in the organization. The Implementing Agency assures compliance with the following laws,and all associated rules and regulations: Non-Discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 U.S.C. 3789(d); Title VI of the Civil Rights Act of 1964, as amended; Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18,2002, Volume 67,Number 117,Page 41455-41472);and Executive Order 13166 Limited English Proficiency Resource Document: Tips and Tools from the Field; ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 12 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 - Section 504 of the Rehabilitation Act of 1973, as amended; The Americans with Disabilities Act,42 U.S.C. 12101 et seq.; Title IX of the Education Amendments of 1972; - The Age Discrimination Act of 1975; The Department of Justice Non-Discrimination Regulations,28 CFR Part 42,subparts C,D,E,and G; The Department of Justice regulations on disability discrimination,28 CFR Part 35 and Part 39; The Illinois Human Rights Act, 775 ILCS 5; The Public Works Employment Discrimination Act, 775 ILCS 10; - The Illinois Environmental Barriers Act,410 ILCS 25. All applicable provisions,rules and regulations of these Acts are made a part of this agreement by reference as though set forth fully herein. In the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Implementing Agency, or any subgrantee or contractor of the Implementing Agency,the Implementing Agency will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. The Implementing Agency shall complete and submit the Civil Rights Certification. If the Implementing Agency has had findings of discrimination within the past 5 years, a copy of any findings of discrimination must be sent to the Authority along with the Certification. The Implementing Agency certifies that it shall not pay any dues or fees on behalf of its employees or agents or subsidize or otherwise reimburse them for payment of their dues or fees to any club which unlawfully discriminates, and that it shall comply with all provisions of the Discriminatory Club Act(775 ILCS 25). In accordance with federal civil rights laws, an Implementing Agency shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws. SECTION 27. CONFIDENTIALITY OF INFORMATION The Implementing Agency agrees not to use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with this program and all applicable federal guidelines and legislation. Such information shall be immune from legal process and shall not, without the consent of the person furnishing the information,be admitted as evidence or used for any purpose in any action, suit or other judicial, ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 13 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 legislative or administrative proceeding. The Implementing Agency shall adhere to all confidentiality provisions of 42 U.S.C.3789(g)and 28 CFR Part 22, applicable to the collection,use, and revelation of data or information. As applicable,the Implementing Agency agrees to protect the confidentiality of narcotic related intelligence and investigative information and to maintain the security of such information.The Implementing Agency certifies that it shall take full responsibility and will be accountable for narcotic-related intelligence and investigative information collected,maintained and disseminated as a result of the program described in Exhibit A and that program personnel will comply with all standards set forth in this agreement.As applicable,all program personnel shall comply with the obligations for confidentiality and dissemination of narcotic-related intelligence and investigative information placed on inspectors for the Department of State Police by the Department's rules of Conduct(20 Ill.Adm.Code 1220.130(h)),by the Department's internal operating procedures(DCI OPS 9 Dissemination of Narcotic-Related Information to Other Agencies,August 15, 1979; MDI-26 Dissemination of Intelligence and Investigative Information,June 15, 1981),U.S.Department of Justice Criminal Intelligence Operating Policies,F.R.,vol.43,no. 127,June 30, 1978,and by such other rules of the Department or the Authority as may hereafter be adopted. SECTION 28. CERTIFICATIONS REGARDING DEBARMENT AND A DRUG-FREE WORKPLACE As required by the Authority, the Implementing Agency shall complete and submit the Certification Regarding A Drug-Free Workplace and shall certify that neither it nor its principals are presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. The Implementing Agency certifies that it has not been barred from contracting with any unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961,as amended. SECTION 29. CERTIFICATION REGARDING LOBBYING. Federal funds are prohibited from being used for influencing or attempting to influence persons in connection with covered federal transactions,which include the awarding,making, entering into,extension,continuation,renewal, amendment,or modification,of federal grants or contracts.The Implementing Agency understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any Iaw,regulation or policy,at any level of government,without the express prior written approval of the federal awarding agency. If receiving more than$100,000 pursuant to this agreement, Implementing Agency agrees to provide a Certification Regarding Lobbying to the Authority and, if applicable, a Disclosure of Lobbying Activities form. If a subcontractor will receive more than$100,000 in federal funds pursuant to this agreement,Implementing Agency will provide to the Authority a Certification Regarding Lobbying and,if applicable, a Disclosure of Lobbying Activities form signed by the subcontractor.The Implementing Agency must provide these certifications and disclosures as required by the Authority. SECTION 30. INTERNATIONAL ANTI-BOYCOTT CERTIFICATION ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 14 City of Elgin on Behalf of the Elgin Police Department 1-Case Interface Agreement#809301 The Implementing Agency certifies that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S.Department of Commerce promulgated under that Act. SECTION 31. DRUG FREE WORKPLACE CERTIFICATION If the Implementing Agency has 25 or more employees and is receiving$5,000 or more under this agreement,the Implementing Agency certifies that it provides,and will continue to provide,a drug free workplace in accordance with the Drug Free Workplace Act(30 ILCS 580). The Act requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free workplace.False certification or violation of the certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of the contract or grant and debarment of contracting or grant opportunities with the State for at least one(1)year but not more than five(5)years. For the purpose of this certification, "grantee" or"contractor" means a corporation,partnership, or other entity with twenty-five(25)or more employees at the time of issuing the grant,or a department,division,or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution,dispensing,possession or use of a controlled substance,including cannabis,is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant,the employee will: (A) abide by the terms of the statement;and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling,rehabilitation,and employee assistance program;and ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 15 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B)of paragraph(3)of subsection(a)above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,any employee who is so convicted,as required by section 580/5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling,treatment,and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. SECTION 32. DISCLOSURE OF SOLICITATION FOR EMPLOYMENT The Implementing Agency shall notify the Authority's Ethics Officer if the Implementing Agency solicits or intends to solicit for employment any of the Authority's employees during any part of the award funding process or during the term of any interagency agreement awarded. SECTION 33. ELIGIBILITY FOR EMPLOYMENT IN THE UNITED STATES The Implementing Agency shall complete and keep on file,as appropriate,the Immigration and Naturalization Service Employment Eligibility Form(I-9).This form shall be used by the Implementing Agency to verify that persons employed by the Implementing Agency are eligible to work in the United States. SECTION 34. DISPOSITION REPORTING The Implementing Agency certifies that it is in compliance with the reporting provisions of the Criminal Identification Act(20 ILCS 2630),when applicable,and agrees to cooperate with the Authority and other parties in the implementation of the State's Criminal Records Improvement Plan,developed by the Authority pursuant to federal law. SECTION 35.CRIMINAL INTELLIGENCE SYSTEM OPERATING POLICIES If the program described in Exhibit A is subject to requirements of the Criminal Intelligence System Operating Policies,28 CFR Part 23,the Implementing Agency certifies to the Authority that the program shall conform with the operating policies set forth in 28 CFR Part 23.20 and meets funding criteria set forth in 28 CFR Part 23.30. If the program is subject to these requirements,the Implementing Agency shall cooperate with specialized monitoring and ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 16 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 auditing of the program as may be required by 28 CFR Part 23.40(a),and shall comply with operating policies required by 28 CFR Part 23.40(b). SECTION 36. STATEMENTS,PRESS RELEASES,ETC. When issuing statements,press releases,requests for proposals,bid solicitations, and other documents describing projects or programs funded in whole or in part with federal money,the Implementing Agency shall clearly state(1) the percentage of the total cost of the program or project which will be fmanced with federal money,and(2)the dollar amount of federal funds for the project or program. SECTION 37. COPYRIGHTS,PATENTS If this agreement results in a copyright,the Authority and the Bureau of Justice Assistance reserve a royalty-free, nonexclusive and irrevocable license to reproduce,publish or otherwise use,and to authorize others to use,for government purposes,the work or the copyright to any work developed under this agreement and any rights of copyright to which a grantee,subgrantee or a contractor purchases ownership with grant support. If this agreement results in the production of patentable items,patent rights,processes,or inventions,the Implementing Agency shall immediately notify the Authority. The Authority will provide the Implementing Agency with further instruction on whether protection on the item will be sought and how the rights in the item will be allocated and administered in order to protect the public interest,in accordance with federal guidelines. SECTION 38. PUBLICATIONS The Implementing Agency shall submit to the Authority for review,a draft of any publication that will be issued by the Implementing Agency describing or resulting from programs or projects funded in whole or in part with federal or matching funds,no later than 60 days prior to its printing. For publications over 20 pages,the Authority will submit comments to the Implementing Agency no later than 30 days after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the 30-day review period. For publications of 20 pages or less,the Authority will submit comments to the Implementing Agency no later than 10 working days after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the 10-day review period. The Authority reserves the right to require the resubmission of any publication for additional review and comment,prior to its printing. The Implementing Agency shall submit to the Authority,copies,the number of which will be specified by the Authority, of the final publication no later than 20 days prior to release of the final publication. Exceptions to the above publication requirements may be granted upon prior Authority approval. Any such publication shall contain the following statement: ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 17 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 "This project was supported by Grant#2009-SU-B9-0055,awarded by the Bureau of Justice Assistance,Office of Justice Programs,U.S.Department of Justice,through the Illinois Criminal Justice Information Authority.Points of view or opinions contained within this document are those of the author and do not necessarily represent the official position or policies of the U.S.Department of Justice,or the Illinois Criminal Justice Information Authority." These publication requirements pertain to any written,visual or sound publication,but are inapplicable to press releases, newsletters and issue analyses. SECTION 39. FEDERAL TAXPAYER IDENTIFICATION NUMBER Under penalties of perjury, the Implementing Agency certifies that the name, correct taxpayer identification number, and legal status listed below are correct: Name: City of Elgin Taxpayer Identification Number: 36-6005862 (Enter the name of the entity as used to apply for the entity's EIN and the EIN.) Legal Status(check one): Individual X Governmental Sole Proprietor Nonresident Alien Partnership/Legal Corporation Estate or trust Tax-exempt Pharmacy(Non-Corp.) Corporation providing or billing Pharmacy/Funeral Home/Cemetery(Corp.) medical and/or health care services Other: Corporation NOT providing or billing medical and/or health care services SECTION 40.FEDERAL GRANT INFORMATION By signing this agreement,the Implementing Agency acknowledges that it has been informed of the following information regarding the federal funds received under this agreement: • Federal Awarding Agency: Office of Justice Programs,Bureau of Justice Assistance,Department of Justice • Catalog of Federal Domestic Assistance(CFDA)Number and Title: 16.803 Byrne Formula Grant Program • Grant Award Name and Number: Edward Byrne Memorial Justice Assistance Grant(2009)Grant Program SU-B9-0055. Grant Award Year: Federal Fiscal Year 2009 SECTION 41.TRANSPARENCY ACT COMPLIANCE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 18 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 The Implementing Agency and Program Agency agree to comply with any and all requirements of 2 C.F.R. §33.200 that are imposed on recipients of federal funds by the Federal Funding Accountability and Transparency Act of 2006. The Implementing Agency and Program Agency agree to comply with the following: a)To acquire and use a DUNS(Data Universal Numbering System)number.The DUNS number shall be procured from Dun and Bradstreet,Inc online at www.dunandbradstreet.com or by calling 1-866-705-5711. Implementing Agency's DUNS Number: 010224772 Program Agency's DUNS Number: 928349711 b)To maintain a current registration in the Central Contractor Registration(CCR)database.The Implementing Agency must update or renew their CCR registration at least once per year to maintain an active status.Information about registration procedures can be accessed at www.ccr.gov or by calling 1- 888-227-2423. The Implementing Agency's CCR registration is valid until: 01-21-2012 The Program Agency's CCR registration is valid until: 12-20-2011 c)Shall provide the Authority with their Commercial And Government Entity(CAGE)Code.The CAGE Code request process is incorporated into the CCR registration. Implementing Agency's CAGE Code: 5CHL9 Program Agency's CAGE Code: 3ZLT3 d) The Implementing Agency and Program Agency further agree that all agreements entered into with subgrantees or contractors, shall require compliance by the subgrantee or contractor with the Federal Funding Accountability and Transparency Act of 2006 and all requirements of 2 C.F.R. §33.200 including obtaining a DUNS number and maintaining registration with the CCR. The acquisition of a DUNS number and registration with the CCR database is not required of subgrantees and contractors who are individuals. SECTION 42.ACKNOWLEDGMENT AND AGREEMENT FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands and agrees that any program involving either the identification,seizure,or closure of clandestine methamphetamine laboratories can result in adverse health,safety and environmental impacts to(1)the law enforcement and other governmental personnel involved;(2)any residents,occupants,users,and neighbors of the site of a seized clandestine laboratory;(3)the seized laboratory site's immediate and surrounding environment; and(4)the immediate and surrounding environment of the site(s)where any remaining chemicals, equipment,and wastes from a seized laboratory's operations are placed or come to rest. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 19 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 When applicable,the Implementing Agency agrees that it shall adhere to guidelines and procedures to be developed by the Authority and ISP regarding the investigation and closure of clandestine methamphetamine laboratories as a condition of continued funding.The Implementing Agency shall also adhere to any amendments or additions to these guidelines and procedures that are necessary to assure continued compliance with federal, State and local laws, regulations and guidelines. If applicable,the Implementing Agency shall be notified of these guidelines and procedures,and any such amendments or additions,in writing,and will be required to sign an acknowledgment evidencing its receipt and agreement to adhere to these guidelines,procedures,and any amendments or additions. In the event that the Implementing Agency encounters a clandestine methamphetamine laboratory the Implementing Agency shall immediately call the Illinois State Police(ISP)Clandestine Laboratory Coordinator,at phone#(217) 785-6623 and the appropriate Drug Enforcement Administration(DEA)field office,for further instructions.In addition,unless otherwise required by the items listed below, the Implementing Agency acknowledges and certifies that it will not store,remove,transport or dispose of any chemicals, equipment and wastes used in or resulting from the operations of the clandestine methamphetamine laboratory, in connection with this program SECTION 43.REQUIRED ACTIVITES FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands and agrees that for any program involving either the identification,seizure, or closure of clandestine methamphetamine laboratories, it shall perform the following activities in accordance with Illinois State Police procedures: (1) Assure that personnel assigned or to be assigned by the grantee to the seizure or closure of clandestine methamphetamine laboratories have received medical screening. (2) Assure that Occupational Safety and Health Administration(OSHA)required initial and refresher training has been provided for law enforcement officials and other personnel assigned by the Implementing Agency to either the seizure or the closure of clandestine methamphetamine laboratories. (3) As determined by their specific duties,assure that personnel assigned to the program are equipped with OSHA required protective wear and other required safety equipment. (4) Assure that properly trained personnel are assigned to prepare a comprehensive contamination report on each seized/closed laboratory. (5) If directed by the ISP Clandestine Laboratory Operator Coordinator or the DEA to store,remove,transport or dispose of any chemicals and associated glassware,equipment,and contaminated materials and wastes,the Implementing Agency shall,in accordance with direction provided by ISP and/or DEA: a) Employ qualified disposal contractors to remove all chemicals and associated glassware,equipment,and contaminated materials and wastes from the site(s)of each seized clandestine laboratory. b) Dispose of the chemicals,equipment,and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or,when allowable,properly licensed recycling facilities. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 20 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 c) Monitor the transport,disposal, and recycling components of above subparagraphs a and b in order to ensure proper compliance. (6) Contact the Illinois Emergency Management Agency(IEMA)command center at 1-800-782-7860 within 24 hours after it encounters a clandestine laboratory,and notify TEMA of all clandestine laboratories it encounters. IEMA serves as the single point of contact and timely notification to the IEMA command center eliminates the need for the Implementing Agency to initiate procedures to ensure that written notification is made to the Illinois Environmental Protection Agency(IEPA), the Illinois Department of Public Health(IDPH), the local health department and the property owner on each clandestine Iaboratory.IEMA facilitates the coordination of assistance from the above described agencies, as well as the Department of Children and Family services. (7) Facilitate the implementation of the written agreement regarding clandestine laboratories with the responsible state environmental agency. This agreement must provide that the responsible state environmental agency agrees to a) timely evaluate the environmental condition at and around the site of a closed clandestine laboratory and b) coordinate with the responsible party,property owner, or others to ensure that any residual contamination is remediated, if determined necessary by the state environmental agency and in accordance with existing state and federal requirements;and (8) Facilitate the implementation of the written agreement with the responsible state or local services agencies to properly respond to any minor,as defined by state law, at the site.This agreement must ensure immediate response by qualified personnel who can a)respond to the potential health needs of any minor at the site b) take that minor into protective custody unless the minor is criminally involved in the methamphetamine lab activities,or is subject to arrest for other criminal violations,c)ensure immediate medical testing for methamphetamine toxicity; and d)arrange for any follow-up medical tests,examinations,or health care made necessary as a result of methamphetamine toxicity. SECTION 44.LEGAL COMPLIANCE FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands agrees to comply with federal, State and local environmental,health and safety laws,regulations and guidelines applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and the disposal of the chemicals,equipment and wastes used in or resulting from the operations of these laboratories, including but not limited to: - Resource Conservation and Recovery Act(RCRA) (42 U.S.C. 6901 et seq.)as amended by the Hazardous and Solid Waste Amendments(HSWA)(Pub. L.98-616). - Comprehensive Environmental Response,Compensation and Liability Act(CERCLA)(42 U.S.C.9601 et seq.), as amended by the Superfund Amendments and Reauthorization Act(SARA). - Hazardous Materials Transportation Act(49 U.S.C. 5101 et seq.). ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 21 City of Elgin on Behalf of the Elgin Police Department 1-Case Interface Agreement#809301 - Occupational Safety and Health Act(OSHA)(29 U.S.C. 651 et seq.). - OSHA Hazardous Waste Operations and Emergency Response Standard(29 CFR 1910.120). - OSHA Respiratory Protection Standard(29 CFR 1910.134). - OSHA Hazard Communication Standard(29 CFR 1910.1200). - Applicable U.S.Drug Enforcement Administration guidelines and requirements. - Applicable Illinois State Police policies,procedures, guidelines and requirements. SECTION 45. RENEGOTIATION,MODIFICATION,OR AMENDMENT OF THE INTERAGENCY AGREEMENT No alteration,variation,modification,termination,addition to or waiver of any provisions of this agreement shall be valid or binding unless in writing,and signed by the parties. For purposes of modification of this agreement which do not involve increases or decreases in funding,the signature of one representative of the Implementing Agency is sufficient.The parties agree to renegotiate,modify,or amend this agreement to ensure continued consistency with federal and State laws,and regulations. SECTION 46. INTEGRATION This document and the exhibits,amendments, and items incorporated by reference constitute the entire agreement between the parties pertaining to the subject matter of this agreement and supersede all prior and contemporaneous agreements and understandings of the parties,oral or written, which are not fully expressed herein.No alleged covenant,representation,or condition not expressed in this agreement shall affect or be effective to interpret,change or restrict the express provisions of this agreement. SECTION 47. SEVERABILITY If any term or provision of this agreement is held invalid,unenforceable,voidable or void,that term or provision shall not affect the other terms or provisions of this agreement which can be given effect without the invalid term or provision. SECTION 48. TERMINATION OR SUSPENSION OF THE INTERAGENCY AGREEMENT The Executive Director of the Authority,in accordance with the Authority's Operating Procedures for the Administration of Federal Funds,may suspend or terminate performance of this agreement for nonconformance with any State or federal law or regulation,with such guidelines as specified in this section,or with the terms or conditions of this agreement. SECTION 49.FAILURE TO FILE IN A TIMELY FASHION. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 22 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 In order to preclude the possibility of lapsing of funding,the Authority is requiring the timely filing of all required reports.Reports shall include but are not limited to,quarterly fiscal reports,quarterly progress reports and all reports included in the closeout materials.The quarterly fiscal and progress reports are due not more than 15 days after the end of the quarter unless another reporting schedule has been required or approved by the Authority. The final date for submission for all of the closeout material reports is 45 days after the end of the grant period. Failure to meet the reporting dates established for the particular reports shall result in the"freezing"of all funds. The frozen funds shall not be limited to a particular grant that is delinquent,but all grant funds that the Implementing Agency has with the Authority shall be frozen.Funds will be released following the completion of all the reporting requirements. SECTION 50.REPORTING GRANT IRREGULARITIES The Implementing Agency shall promptly notify the Authority through their Grant Monitor when an allegation is made,or the Implementing Agency otherwise receives information,reasonably tending to show the possible existence of any irregularities or illegal acts in the administration of grant funds. The Authority,per its agency policy,shall determine the reasonableness of the allegation of the irregularities or illegal action and determine the appropriate course of action.Possible actions would include conducting an internal audit or other investigation or contacting the proper authorities. Illegal acts and irregularities shall include but are not limited to such matters as conflicts of interest,falsification of records or reports both data, fiscal and programmatic, and the misappropriation of funds or other assets. The Implementing Agency shall inform any sub-recipient of the Authority's grant funds that the sub-recipient is similarly obligated to report irregularities and the Implementing Agency shall provide a copy of the Authority' s policy to any sub-recipient. A copy of the Authority's policy is available on the web at http://www.icjia.state.il.usipublic/. Failure to report known irregularities can result in suspension of the Interagency Agreement or other remedial action. In addition,if the implementing agency's auditor or other staff becomes aware of any possible illegal acts or other irregularities prompt notice shall be given to the Implementing Agency's director. The Implementing Agency,in turn,shall promptly notify the Authority as described above of the possible illegal acts or irregularities. If the possible misconduct involves the Implementing Agency's director,the Implementing Agency staff member shall provide prompt notice directly to the Authority. In addition,the Authority, if in its judgment there is a reasonable allegation of irregularity or illegal act,shall inform the Office of Justice Program's Office of the Comptroller,the Department of Justice's Office of Professional Responsibility and the Office of Inspector General,and state and local law enforcement agencies or prosecuting authorities,as appropriate, of any known violations of the law within their respective area of jurisdiction. The reporting of any irregularities, illegal acts and the proposed or actual corrective action shall be reported to the Authority at: Illinois Criminal Justice Information Authority Attn: Grant Monitor 300 W.Adams Suite 200 ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 23 City of Elgin on Behalf of the Elgin Police Department 1-Case Interface Agreement#809301 Chicago,IL 60606 Phone: 312-793-8550 SECTION 51.RECOVERY ACT SPECIAL CONDITION-SEPARATE TRACKING AND REPORTING The Implementing Agency agrees to track,account for and report separately on Recovery Act funds(including specific outcomes and benefits attributable to Recovery Act funds) from all other funds, including other DOJ funds awarded for the same or similar purposes. In addition,the Implementing Agency's accounting system must ensure that award money is not commingled with funds from any other source.Recovery Act funds may be used in conjunction with other funds as necessary to complete projects,but tracking and reporting of the Recovery Act Funds must be separate. Furthermore,all personnel whose activities are charged to the grant shall maintain separate timesheets to document hours worked for activities related to this award and non-award related activities. SECTION 52.RECOVERY ACT SPECIAL CONDITION-RECOVERY ACT REPORTING The reporting elements and requirements listed here are in addition to those requirements listed in Section 11. If agreement calls for the use of contractors,subcontractors or subgrantees,the Implementing Agency shall gather from same the required data elements, listed below,and shall submit these reports as part of its own report. The Authority shall supply a separate and distinct reporting form, for the Recovery Act reporting requirements.The form shall be submitted to the Implementing Agency's assigned grant monitor by e-mail within five(5)days of the end of the month.If the Authority develops a secured,web-based reporting system,the Implementing Agency shall report by use of this web-based system. The Implementing Agency agrees to report on the following elements: 1) The total amount of recovery funds received under the grant; 2) The amount of recovery funds that were expended on projects and activities; 3) The amount of recovery funds that were obligated on projects and activities; 4) A detailed list of all projects and activities in which funds were either expended or obligated and the details shall include: A. The name of the project or activity; B. A description of the activity; C. An evaluation of the completion status of the project or activity, and; D. An estimate of the number of jobs created and/or jobs retained by the project or activity. Failure to meet the reporting dates established for this report shall result in the"freezing"of all Recovery Act funds. SECTION 53.RECOVERY ACT SPECIAL CONDITIONS-REPORTING POTENTIAL FRAUD,WASTE OR SIMILAR MISCONDUCT. The Implementing Agency shall promptly refer to the Authority, via their assigned Grant Monitor,and the Department of Justice Office of Inspector General(OIG)any credible evidence that a principal, employee, agent, contractor,subcontractor, or subgrantee has either submitted a false claim for Recovery Act funds in violation of the ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 24 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 False Claims Act or committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery, gratuity or similar misconduct involving Recovery Act funds. Potential fraud,waste,abuse or misconduct shall be reported to the Authority by mail at: Illinois Criminal Justice Information Authority Attn: Grant Monitor 300 W.Adams Suite 200 Chicago,IL 60606 Phone: 312-793-8550 Potential fraud,waste,abuse or misconduct shall be reported to OIG by mail or e-mail at: Office of the Inspector General U.S.Department of Justice Investigation Division 950 Pennsylvania Ave,N.W.Room 4706 Washington.D.C.20530 E-mail: oig.hotline @usdoj.gov Phone: 1-800-869-4499 Fax: (202)616-9881 Website:http://www.usdoj.gov/oig/ SECTION 54.RECOVERY ACT SPECIAL CONDITIONS-WHISTLEBLOWERS PROTECTION The Implementing Agency understands that the Recovery Act provides certain protections against reprisals for employees of non-federal employers who disclose information believed to be evidence of gross mismanagement, gross waste,substantial and specific danger to public health or safety,abuse of authority,or violations of law related to contracts or grants using Recovery Act funds. SECTION 55.RECOVERY ACT SPECIAL CONDITIONS—MISUSE OF FUNDS The Implementing Agency agrees and understands that the misuse of funds may result in a range of penalties, including,but,not limited to,suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided under the award,and other civil and/or criminal penalties. SECTION 56.RECOVERY ACT SPECIAL CONDITIONS-ONE-TIME FUNDING The Implementing Agency understands and agrees that awards under the Recovery Act shall be one-time awards and accordingly that its proposed project activities or expansion of project activities and deliverables are to be accomplished without additional Authority funding. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 25 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 SECTION 57.RECOVERY ACT SPECIAL CONDITIONS-CONFLICT WITH OTHER STANDARD TERMS AND CONDITIONS The Implementing Agency understands and agrees that all other terms and conditions contained in this award,or in applicable OJP grant policy statements or guidance,apply unless they conflict or are superseded by the terms and conditions included here that specifically implement the Recovery Act (Public Law 111-5). Implementing Agency shall be responsible for contacting it's grant managers for any needed clarifications. SECTION 58.RECOVERY ACT SPECIAL CONDITIONS-ADDITIONAL REQUIREMENTS AND GUIDANCE The Implementing Agency agrees to comply with any modifications or additional requirements that may be imposed by law and future Office of Justice Programs guidance or clarification of the Recovery Act. SECTION 59.USE OF FUNDS Implementing Agency certifies that it,and its subcontractors, shall use federal and match, if applicable,funds for only allowable services,activities and costs,as described in Exhibit A. The Implementing Agency certifies that only those costs listed in Exhibit B shall be paid pursuant to this agreement. Implementing Agency understands the payment of funds shall be withheld until such certifications are received by the Authority. SECTION 59.5 SPECIAL CONDITION FOR CONTRACTORS (Applicable to independent contractors,not employees,of the Implementing Agency) If the contractor payment rate exceeds$450 for an 8 hour day(exceeds$56.25 per hour),the Implementing Agency must submit written justification for that payment rate for PRIOR Authority review and approval. If the contractor payment rate is$450 or less for an 8 hour day,the written justification must be maintained on-site by the Implementing Agency and made available for review and approval by the Authority during scheduled site visit(s).If a site visit is not scheduled during the period of performance of the grant program, the Implementing Agency may be required to submit this justification for Authority review and approval as directed by the Authority. The written justification for these contractor payments must follow the Authority's required format,which the Authority will provide to the Implementing Agency. In addition,the Implementing Agency must submit copies of all contracts over$100,000 that it anticipates entering into with the selected contractors for Authority review and approval,PRIOR to their approval and execution by the Implementing Agency. Other contracts may be requested for review,at the discretion of the Authority. SECTION 59.6-SPECIAL CONDITION-DISPOSAL OF EQUIPMENT ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 26 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 The Implementing Agency shall promptly notify the Authority of any decisions to dispose of equipment purchased under this Interagency Agreement. Once notified the Authority shall provide details on how to properly proceed in disposal of equipment in compliance with the current version of the Federal Fiscal Guidelines. Failure to notify the Authority of intent to dispose of equipment shall result in notification of actions to the Department of Justice and shall have a negative impact on any future grant awards.The Implementing Agency's failure to notify the Authority may,in the sole discretion of the Authority,result in a duty to return grant funds to the Authority. The duty to notify exists for the life of the equipment. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 27 City of Elgin on Behalf of the Elgin Police Department I-Case Interface Agreement#809301 SECTION 60. ACCEPTANCE&CERTIFICATION The terms of this interagency agreement are hereby accepted,executed,and where applicable,certified and acknowledged,by the proper officers and officials of the parties hereto: Jack Cutrone Date Executive Director Illinois Criminal Justice Information Authority I, Edward Schock, Mayor, under oath, do hereby certify and acknowledge that : (1) all of the information in the grant agreement #809301 is true and correct to best of my knowledge, information and belief,(2)the grant funds shall be used only for the purposes described in the grant agreement #809301, and (3) the awarding of grant funds is conditioned upon the Authority's receipt of this certification. 4-13-11 Edwar chock Date Mayor City of Elgin I,Colleen Lavery,Chief Financial Officer,under oath,do hereby certify and acknowledge that:(1) all of the information in the grant agreement#809301 is true and correct to best of my knowledge, information and belief,(2)the grant funds shall be used only for the purposes described in the grant agreement#809301,and(3)the awarding of grant funds is conditioned upon the Authority's receipt of this certification. / Lte• • . ,. ;t.i 4-13-11 Colleen Laver Date Chief Financial Officer City of Elgin I,Jeffrey Swoboda, Chief of Police,under oath,do hereby certify and acknowledge that: (1)all of the information in the grant agreement #809301 is true and correct to best of my knowledge, information and belief,(2)the grant funds shall be used only for the purposes described in the grant agreement #809301, and (3) the awarding of grant funds is conditioned upon the Authority's receipt of this certification. X- 44.i., — 4-13-11 e t y 'wobo:a Date ' ief of Police Elgin Police Department ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Updated March 23, 2011 Federal and State Grants Unit 28 I-Case/ICLEAR Interface Elgin Police Department EXHIBIT A: PROGRAM NARRATIVE 809301 I. SUMMARY OF PROGRAM II. STATEMENT OF PROBLEM III. GOALS, OBJECTIVES, and PERFORMANCE INDICATORS IV. PROGRAM STRATEGIES V. IMPLEMENTATION SCHEDULE I. SUMMARY The objective of this project is to construct an interface between the Elgin Police Department's records management system, provided by New World Systems, and the Illinois State Police I- Case/ICLEAR system. IL STATEMENT OF PROBLEM It is this department's desire to share its data with Illinois agencies, and be a role model for other agencies, by utilizing high quality data integrity practices and procedures. This department recognizes the importance of the information each agency stores, and how valuable the resources are when shared. Without this grant funding, we will not be able to independently fund this data sharing initiative. III. GOALS, OBJECTIVES, and PERFORMANCE INDICATORS Goal - The goal for this project is to share data with the Illinois State Police. Objective 1 — Provide an interface from the Elgin Police Department to the Illinois State Police to share data. Objective 2 — Successful submission of data from the Elgin Police Department Law Enforcement Records System (LERMS) and import into Illinois State Police ICLEAR system in a standard format. Objective 3 — Ongoing submissions to the Illinois State Police System from the local LERMS is ongoing on a daily basis or as defined by the State Police. Performance Indicators: New World Systems will be contracted for the construction of the interface for the Elgin Police Department. This project will have several milestones upon execution: 1. Mutual approval of a requirements document (used to build the interface) 2. A conference call/online session to review the interface work in progress (agile development) 3. Installation of interface and system administrator training to include interface troubleshooting 4. Successful submission of data to state police system and acceptance of data by the state system. 5. See Attachment A Performance Indicators IV. PROGRAM STRATEGY Existing shared criminal information is limited to any data entered into the state system. This information is typically limited to subjects who have been identified. In order to provide a more fluid representation of criminal activity, a data repository is needed that provides for contribution by local agencies. This will provide great benefit to investigators, officers, and others in law enforcement. The proposed interface from New World Systems Law Enforcement Records System will help meet this objective by providing a daily export of all reported law enforcement case information and transmitting this information to the state repository. This will assist any agency with access to this repository by facilitating data sharing. The contracted interface will provide an export of disparate reported events within the jurisdiction of the contributing agency and produce standard N-DEX formatted data. This allows different systems to contribute and share information in a standardized, consistent manner. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Page A2 .ti,fir . @ n�k f �.,_ s: K.1...,. .t° �,a Vi. i it`: t,a .max .- , AV ICLEAR yak IOE ► Interface ,-N-DEX � x1 10 E= Interoperability..Engine (Interface Framew ork)based.on vweb-services V. IMPLEMENTATION SCHEDULE New World cannot provide any details regarding project dates until the contract is executed. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Page A3 This project will not be scheduled until that point. A sample implementation outline is provided based on an assumed contract execution date of 4/4/201 1. # Task Date Completed Personnel Responsible 1 Project Initiated/Kickoff Held(via phone) 4/4/2011 New World, Elgin 2 Requirements Document Approved 5/4/201 1 New World, Elgin 3 Interface Review (online via webex) 7/28/2011 New World, Elgin 4 Installation of Interface 8/29/2011 New World 5 Testing data sharing w/ State 8/30/2011 New World, ICLEAR, Elgin 6 Training on Interface (administration via 9/1/2011 New World, Elgin browser) 7 Data export to state system from 9/22/2011 New World, Elgin production system 8 Project Close Out (state agrees they have 9/23/2011 New World, Elgin, been able to import data for at least 2 ICLEAR weeks) ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Page A4 Attachment A. -PERFORMANCE INDICATORS - No •erformance R escription Data Grantee Report Data Applica Indicator At the beginning of the Grantee ble reporting period Report Purpos At the end e of the Areas reporting period 2 Total number of new The purpose of this output indicator is A. Total number of new local local initiatives to measure the number of new locally- initiatives planned for the project planned (System initiated programs,services or period(life of the award) Improvement interagency task forces that are funded wholly or partially by(ARRA)JAG funds. 4 Total number of local The purpose of this output indicator is to A.Total number of local initiatives maintained initiatives maintained measure the number of locally initiated for the project period, (life of the award. using ARRA JAG funds program services that are funded wholly or partially by ARRA JAG Funds, 36 Number of overtime The purpose of this indicator is to A. Number of Overtime hours paid with hours paid with ARRA measure system/program capacity. ARRA JAG Funds during the reporting JAG Funds period. B. Total number of hours of overtime paid be all other(non ARRA JAG Funds during the reporting period. 47 Amount of ARRA JAG The purpose of this outcome indicator is A.Amount of ARRA JAG Funds used for Funds used for to improve system effectiveness and/or improvements to information systems for improvements to capacity. criminal justice systems during the information systems reporting period. for criminal justice systems. 48 Number of The purpose of this output measure is for A. Number of departments that used Departments that system/program capacity based on the ARRA JAG Funds to make used ARRA JAG Funds idea that new,enhanced,or improved improvements to criminal justice to make information systems can provide staff with information systems started in the improvements to better efficiency to do their jobs. previous period. information systems B. Number of new departments that use for criminal justice. ARRA JAG Funds to make improvements to criminal justice information systems that were added during the reporting period. 49 Percent of The purpose of this outcome measure is A. The number of departments that departments that for system accountability. completed improvements to completed information systems for criminal improvements to justice during the reporting period as information systems a result of ARRA JAG Funds. for criminal justice B. The Number of departments to use ARRA JAG Funds to make improvements to information systems for criminal justice 50 Percent of The purpose of this outcome measure is A. Number of departments that report a departments that to document improved efficiency. desired change in efficiency during report a desired the reporting period. change in efficiency. B. Number of departments that completed improvements to information systems for criminal justice as a result of ARRA JAG Funds c. D. Explain the impact on program quality during the reporting period. 51 Percent of The purpose of this outcome measure is A. Number of departments that report a departments that to document improved program quality. desired change in program during the report a desired reporting period. change in program B.Number of departments that completed quality. improvements to information systems for criminal justice systems during the reporting period. D. Explain the impact on program quality during the reporting period. 84 Change in the number The purpose of this outcome indicator is A. Number of individuals(by related of individual arrested to measure rates of individuals arrested in crime)arrested during the quarter in a targeted group by a targeted group by crime type. before the start of the award. crime type. B. Total #of individuals arrested (by related crime)during the reporting period. C. Look on PDF 4-1-10 form to answer. 85 Change in reported The purpose of this outcome indicator is A. Number of related crimes(targeted crime rates in a to measure rates of related crimes in a by ARRA JAG)during the quarter community by crime targeted community. before the start of the award. type. B. Total number of reported crimes (targeted by ARRA)during the period. C. Look on PDF 4-1-10 form for answer. 86 Type of Crime Provide the type of crime targeted. A. Homicides B. Forcible Rapes C. Robberies D. Aggravated Assaults E. Other(please define) EXHIBIT B: BUDGET IDENTIFICATION OF SOURCES OF FUNDING Implementing Agency: City of Elgin Agreement#: 809301 SOURCE AMOUNT Federal Amount: ARRA JAG FFY 09 Funds x25.5o0 Subtotal: $25.500 Match: City of Elgin $0 Subtotal: so Over Match: City of Elgin $0 Subtotal: So GRAND TOTAL S25,500 B1 RECOVERY: JAG Budget& Budget Narrative City of Elgin Agreement# 809301 PERSONNEL SERVICES Annual #Months %Time On Federal Match Job Title Salary On Program Program Amount Contribution Total Cost N/A $ - $ - $ - $ Total FTE 0.00 $ - $ - S - Total Salary, S - S - S - Fringe Benefits(Use figure from Fringe Benefit Worksheet) $ - $ - $ - TOTAL PERSONNEL SERVICES S - I S - I S - -Budget Narrative for Personnel. Please give a brief description for each line of the Personnel Services Budget. (See Attached Budget Instructions) RECOVERY: JAG Budget& Budget Narrative City of Elgin Agreement# 809301 EQUIPMENT Pro-rated Federal Match Item Cost per Unit #of Units Share Amount Contribution Total Cost N/A $ - $ $ - S - $ - $ $ - S - $ - $ - $ - S - $ $ - $ - S - $ $ - $ - S - $ - $ - $ - S - $ - $ - $ - S - $ - $ - $ - S - $ - $ - $ - _ S - TOTAL EQUIPMENT COST S - I S - S - Budget Narrative for Equipment. Please give a brief description for each line of the Equipment Budget. (See Attached Budget Instructions) RECOVERY: JAG Budget& Budget Narrative City of Elgin Agreement# 809301 COMMODITIES Federal Match Item Cost/Month #of Months Amount Contribution Total Cost N/A $ - $ - $ - S - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTAL COMMODITIES COST S - S - S - Budget Narrative for Commodities. Please give a brief description for each line of the Commodities Budget. (See Attached Budget Instructions) RECOVERY: JAG Budget& Budget Narrative City of Elgin Agreement# 809301 TRAVEL Federal Match Cost/Mile #of Miles/mo #of Months Amount Contribution Total Cost Program Staff Mileage* $ - $ - $ $ - $ $ - $ - S - Client Transportation $ - $ 200.00 $ - $ 200.00 Conference Travel** Cost/person #of people #of days $ - $ S - .................. ;:;:•:•:::•:•:K •:•:•:•:•:❖ Airfare $ - ..o•..,•.•.•.❖.•.•.•.•.•.•. $ 600.00 $ - $ 600.()0 PerDiem $ - $ - $ - $ - Lodging $ - $ 350.00 $ - S 350.00 / Other(Specify) $ - $ - $ - S _ * State rate is calculated at$.505/mile.If agency rate is lower use that lower rate. **Out of State Travel requires prior Authority approval. TOTAL TRAVEL COST $ 1,1 50.00 $ - $ 1,150.00 Budget Narrative for Travel. Please give a brief description for each line of the Travel Budget. (See Attached Budget Instructions) It is estimated that one person might have to travel to Elgin to install and train the staff in the I-case Interface system. $200 is estimated for a car rental for 5 days at$40.00 a day.Airfare is estimated for the person to travel to install if needed.This is estimated at$600.00. Hotel accomodations @ the state rate of$70.00 for 5 days for a total of$350.00. RECOVERY: JAG Budget& Budget Narrative City of Elgin Agreement# 809301 CONTRACTUAL #of hours Federal Match Cost/month Dollar/hour per month Pro-rated Share Amount Contribution Total Cost Cell Service .......................... ...,: :: $ $ •:•:':':':':•:•:•:•:•:•::•::•:•:+:•:•:::::::::::::::::::::t ::;• ::::::::• •Telephone Service $ •o::•:•:•::•'•'•::•••••••, :•' ';•;: $ - $ _ $ - Pager service $ - .,.,.;.;:;.;.:....._:�.�.f.�.�:�...t.!:!:•!:.:.:t - Conference Registration Fees $ - :y: .x.:•v::......3:::•3:;:;33:::•:•:•::: $ - $ - $ $ •:•:•:;0:•:•iii:::•:::•i::::••••; ,:•;•:i i:: ::: $ _ $ Other: •.. .•,.,.,.,.•.,.,.•.,.•.,••.••.•.••....•••,.•,...... 0:::::::::::::::::.:::::::::::::$$$. 4 0. .•.•.O•.❖.•..000•.•...00 V/ Training - : ''•••':•:•:......;....:;:;:;:;:.....• g $ ••••:.•:+:4:%,•:•:•:•:•,.......•••••••••.. $ 350.00 $ - :� 3 .0.00 •..•,o..,.,..,.,.,. Use Boxes Below for Contractual Personnel $ $ New World Systems Project Manager $100.00 16 total $ 1,600.00 $ - S 1,600.00 / New World Systems Programmer $100.00 200 total $ 20,000.00 $ - S 20,000.00 '// New World Interface Installer $100.00 40 total $ 4,000.00 $ - S 4,000.00 ✓ (less multi-agency discount) $ - $ (1,600.00) $ (1,600.00) Total FTE 0.00 $ - S - 5 24,350.00 ✓ Total Salary S 24,350.00 Fringe Benefits(Use figure from Fringe Benefit Worksheet) $ - TOTAL PERSONNEL SERVICES S 24,3.50.00 New World Systems will be contracted to develop the interface between their system and the Illinois State Police I-Case/ICLEAR database. New World Systems is the vendor the Elgin Police Department selected for their new records management system, which is currently in various stages of implementation. As New World Systems is the most versed source of information for their database structure, they were solicited for the interface construction. Training of staff is needed. The cost of the training is estimated at$350.00. RECOVERY: JAG Budget& Budget Narrative City of Elgin Agreement# 8093(11 GRAND TOTAL Federal Match Amount Contribution Total Cost PERSONNEL SERVICES $ - EQUIPMENT $ - $ - S - COMMODITIES $ - $ - 5 - TRAVEL $ 1,150.00 $ - S 1.150.00 CONTRACTUAL $24,350 $ - S 24.350.00 " ?5 ' V TOTAL COST $ ,500.00 S � g 25,500.0() All procurements must be competitive FRINGE BENEFIT WORKSHEET: Agreement# 809301 Not applicable Use this sheet to calculate the fringe benefits to be paid for project personnel. For each element of the benefit package, indicate the rate as a percentage of salary or the dollar amount of the flat rate paid per employee. Use the TOTAL FRINGE BENEFITS amount from this worksheet as the fringe benefit dollar amount on the BUDGET under PERSONNEL SERVICES(cells G-13 and RATED FRINGE BENEFITS Rate as % of Salary FICA 7.650')/) UNEMPLOYMENT RETIREMENT/PENSION WORKER'S COMP DENTALNISION HOSPITALIZATION Other(Specify) Total %Fringe Rate 7.650% Total Salary Paid By Grant(Federal and Match -Please use figure from cell 1-12 in the Budget Detail) TOTAL RATED FRINGE BENEFITS $0 FLAT RATE FRINGE BENEFITS $per FTE HEALTH/MEDICAL INSURANCE OTHER(SPECIFY) Total Flat Rate Fringe $0.00 Number of grant—funded FTE(full-time equivelent)positions. (Please use figure from cell F-11 of Budget Detail)* 0.00 FLAT RATE FRINGE BENEFITS SO )TAL FRINGE BENEFITS: (Total rated+ Total flat rate benefits) $0 *PLEASE REFER TO YOUR RESPONSE IN EXHIBIT A, SECTION II, QUESTION #1.