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11-52 Resolution No. 11-52 RESOLUTION ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS IN LONGCOMMON PARKWAY AND BECKMAN TRAIL OF THE EDGEWATER SUBDIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that the City of Elgin hereby accepts for ownership and maintenance in Longcommon Parkway and Beckman Trail of the Edgewater Subdivision the following public improvements: 660 lineal feet of twelve-inch storm sewer, 1,085 lineal feet of fifteen-inch storm sewer, 480 lineal feet of eighteen- inch storm sewer, 570 lineal feet of twenty-one-inch storm sewer, 630 lineal feet of twenty-seven- inch storm sewer, 23 catch basins, 15 street lights, 12 street signs, 2,880 lineal feet of improved street(including curb and gutter and sidewalk on both sides of the street and median),a 7 foot-by-3- foot box culvert and their appurtenances to the city maintained facilities. s/Ed Schock Ed Schock, Mayor Presented: March 23, 2011 Adopted: March 23, 2011 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk All , 11000� _` r'EPORT TO MAYOR &MEMBERS OF CITY COUNCIL ELGIN THE CITY IN THE SUBURBS AGENDA ITEM: N MEETING DATE: March 9, 2011 ITEM: Acceptance of Public Improvements in Longcommon Parkway and Beckman Trail of the Edge- water Subdivision ($13,109 estimated five-year maintenance cost) OBJECTIVE: Fulfill the city's duties to maintain reliable infrastructure for business and recreation. RECOMMENDATION: Acceptance of the public improvements for ownership and maintenance in Longcommon Park- way and Beckman Trail of the Edgewater subdivision. BACKGROUND As part of the requirements to allow construction of an active adult single-family residence de- velopment named Edgewater Subdivision (located at the northeast corner of Bowes Road and Water Road), Pulte Homes was required to build a new collector street just east of the existing Water Road and north of Bowes Road, along the limits of the referenced subdivision. A location map is attached as Attachment A. Pulte Homes provided engineering plans which were reviewed and subsequently approved by the engineering department in May of 2005. To ensure the complete installation of the pro- posed improvements, Pulte Homes provided a performance bond in the amount of $985,209 which is 110 percent of the approved estimated cost of construction ($895,644). The city approved and subsequently recorded a plat of dedication for Longcommon Parkway, Beckman Trail and South Water Road in January of 2007. The plat dedicates the land to the city of Elgin for public roadway purposes. This section of Longcommon Parkway, starting at Bowes Road, eventually connects with Route 20. Beckman Trail connects Longcommon Parkway with the existing South Water Road. Throughout the construction process of the proposed public improvements, the engineering department provided field inspection services. For stormwater management issues, a consul- tant was utilized for both the review and inspection to ensure compliance with the adopted Kane County Stormwater Ordinance. Pulte Homes requested the city to accept the public improvements of Longcommon Parkway and Beckman Trail for ownership and maintenance. The public improvements include a storm sewer system, sidewalks, parkways, street lights, curb and gutter and pavement, In order to process acceptance of public improvements by the city council, the engineering de- partment, with assistance from public works, developed a final punch list of items to be ad- dressed. After Pulte Homes addressed all of the punch list items, a final field inspection was performed by the engineering department. All items were properly addressed and therefore considered acceptable. OPERATIONAL ANALYSIS Acceptance of the public improvements will add approximately 660 lineal feet of twelve-inch storm sewer, 1,085 lineal feet of fifteen-inch storm sewer, 480 lineal feet of eighteen-inch storm sewer, 570 lineal feet of twenty-one-inch storm sewer, 630 lineal feet of twenty-seven- inch storm sewer, 23 catch basins, 15 street lights, 12 street signs, 2,880 lineal feet of improved street (including curb and gutter and sidewalk on both sides of the street and median), a 7 foot- by-3-foot box culvert and their appurtenances to the city maintained facilities. By owning and maintaining the described infrastructure,the city will ensure reliable services for residents and visitors doing business or recreational activities. INTERESTED PERSONS CONTACTED Staff made contact with Pulte Homes to insure all requirements were met. FINANCIAL ANALYSIS There are no direct, immediate costs associated with this acceptance. However, maintenance and operating costs for the water main, the sanitary sewer main, storm sewer and their appur- tenances will increase over time and will be included as part of the annual budgeting process. The estimated five year maintenance cost is $13,109. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT BUDGETED AVAILABLE N/A N/A N/A N/A N/A 2 LEGAL IMPACT None. ALTERNATIVES The city council may choose not to accept the public improvements for ownership and main- tenance. The developer may seek legal action against the city since its obligations have been met. Also,the improvements will deteriorate. NEXT STEPS 1. Request Pulte Homes to provide a one-year guarantee of the improvements against de- fects caused by faulty workmanship or inferior materials 2. If no defects are found within one year after city council's acceptance of the public im- provements, return the guarantee documents to Pulte Homes Originators: Omar Santos, Engineer Joe Evers, City Engineer David L. Lawry, Public Services Director Final Review: Colleen Lavery, Chief Financial Officer William A. Cogley, Corporation Counsel/Chief Development Officer Richard G. Kozal, Assistant City Manager/Chief Operating Officer Approved: SeA R. Stegall, City Manaigr ATTACHMENTS A: Project location map 1­0 A 3 EXHIBIT A Elgin Streets (Kane) Elgin Parcels (Kane) Creeks ` .. a Water Ink in le qq ¢ — r i i __..-... . ...__......._. .. - _ ............... -- -- ------ __.. ....... ..... ... 4_ LON COMMO ! ARKWAY j r