11-36 Resolution No. 11-36
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL PAYMENT FOR THE
CONTRACT WITH G& M CEMENT CONSTRUCTION, INC.
FOR THE NEIGHBORHOOD STREET REHABILITATION-HIGHLAND
AVENUE PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with G & M Cement,
Construction, Inc. for the 2010 Neighborhood Street Rehabilitation-Highland Avenue Project; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final Payment, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS,that Sean R, Stegall, City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final Payment, a copy of which is attached hereto and made a part
hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 23, 2011
Adopted: February 23, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
QF El.0
P `� a § City of Elgin Change Order
ELGIN, ILLINOIS
PROJECT 2010 NEIGHBORHOOD STREET REHABILITATION
CHANGE ORDER No. 1 AND FINAL PAYMENT
CONTRACT: 2010 Neighborhood Street Rehabilitation—Highland Avenue. Bid Number 10-028
SCOPE: This change order provides for an increase in the original contract price to provide for the
proper removal and disposal of railroad ties, and for additional costs due to delays to the Combine Sewer
Separation project (CSS) and the Metra project at Kimball Street. These items increase the overall cost
and the time frame of the project.
REASONS FOR CHANGE: The inculsion of the above items and the increase to contract quantities
were requested by the City to be included in this contract. The change is germane to the original
contract as signed, and was not foreseeable at the time the original contract was signed; and the changes
are authorized by law and are in the best interests of the City.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The changes to the contract included the
removal and disposal of railroad (trolley track) ties that were found once pavement removal began.
There were no records or knowledge of these ties prior to the construction. In addition, significant
delays occurred in the sewer separation project at the intersection of Highland and State. That project
was originally scheduled for completion in July, but due to a strike, it was delayed to August; however,
the contractor involved failed to complete the project until mid-September. The two month delay in
the sewer separation project led to a late start on this project's portion of Highland which was delayed
again once Metra insisted on completing their work on Kimball the last two weeks of October.
ORIGINAL CONTRACT AMOUNT: $ 1,520,158.85
CHANGE ORDER No. 1
Added pay item for Removal and Disposal of Railroad Ties $ 34,027.41
Added cost due to CSS Project Delays $ 69,130.00
Deduction in awarded contract items (copy attached) $ 579.53 (-)
TOTAL FOR CHANGE ORDER NO. 1 ADD $ 102,577.88
TOTAL REVISED CONTRACT AMOUNT: $ 1,622,736.73
The original amount of the contract with G & M Cement Construction, Inc. is $ 1,520,158.85. This
Change Order No. 1 and Final Payment will increase the original contract amount by a total of
$102,577.88, that sum representing six and seventy-five hundredths percent (6.75%) of the original
contract amount. The new contract amount, inclusive of all change orders is $1,622,736.73 with a final
payment of$133,527.24 being due the contractor. A copy of the final contract quantities and costs is
attached and made part of this change order.
OTHER CONTRACT PROVISIONS: The completion date is also revised from September 30, 2010
to November 19, 2010 due to the combined sewer separation project delays. All other contract provi-
sions remain the same.
CHANGE ORDER No. 1 and Final
Agreed to this 23day of he.br X �j , 2011.
Recommended by:
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
By: Joe Evers
Title: Ci �Enn l ineer
Date: �gl^ /(
Signature: � �..
Accepted by:
G & M CEMENT CONSTRUCTION, INC.
Party of the Second Part (Contractor)
1A
By: ‘C -V 1wW._
Title: Scar
Date: a )o.-1
I ao I I
Signature: 1 .Ic „,44
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Sean Stegall
Title: City Manager
Date: February 23, 2011
Signature: elOfria- ?"."
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Report to Mayor& Members of City Council E LG I
THE CITY IN THE SUBURBS
MEETING DATE: February 9, 2011
INITIATIVE E: Change Order No. 1 and Final with G&M Cement Construction
COMMUNITY GOAL
• Financially Stable City Government
OBJECTIVE
• Approve change order and final payment for the 2010 Neighborhood Street
Rehabilitation—Highland Avenue project
PURPOSE
• Compensate contractor for additional work requested by city to ensure project
completed during construction season following delays caused by third parties
RECOMMENDATION
• Approve change order no. 1 in the amount of$102,577.88 and final payment to
G&M Cement Construction in the amount of$133,527.24
BACKGROUND
At the June 2010 council meeting, the city awarded the 2010 Neighborhood Street
Rehabilitation—Highland Avenue (2010 NSR-HA) Project to G&M Cement Construction (G&M).
The construction on this project started just after the July 2010 union labor strike and was
completed under the bid award amount with the exception of three items that required
additional work.
Significant project costs were incurred during the removal and disposal of old, wood railroad or
trolley ties that were discovered once the pavement removal began. Delays caused by Highland
Avenue Combined Sewer Separation Project (HACSS), particularly at the intersections of
Highland Avenue and Illinois 31 and at Highland Avenue and Crystal Street, also negatively
impacted construction progress on the Highland Avenue rehabilitation.
Other significant unforeseen project costs emerged from the intense construction activity
occurring in the downtown area. The HACSS project experienced several substantial delays that
prevented work from progressing on the Highland Avenue rehabilitation. Those delays pushed Ai)
the start date for the Highland Avenue rehabilitation back one month. When the Highland
Avenue rehabilitation project was nearing completion, the closing of Kimball Street for Metra's
grade crossing work stopped construction work on the Highland Avenue rehabilitation to
alleviate the traffic congestion resulting from Kimball Street's closure at the river.
OPERATIONAL ANALYSIS
The majority of the construction work was performed in a timely manner and under budget.
While the removal of the wood ties created delays, the significant changes in the project's cost
were incurred in the handling, storing and proper disposal of the ties. The delays in the HACSS
project required additional traffic control measures during the Highland Avenue rehabilitation
and the use of specialized, quick-setting material for the concrete. The use of that material
enabled the project to be completed during the 2010 construction season following the
substantial delays caused by the HACSS and Metra projects.
INTERESTED PERSONS CONTACTED
None.
FINANCIAL ANALYSIS
To fund the change order, staff is recommending the use of Riverboat contingency funds. It is
anticipated that these funds will be partially replenished with Neighborhood Street
Rehabilitation funds saved in the Park Street project (project number 59911C account number
370-0000-795.93-80). In order to make the Park Street project funds available, the existing
purchase order for the construction must be closed on that project. Any savings realized on
2011 street projects will be used to fully replenish the contingency funds to the original level. If
no such savings are realized, the scope of an existing 2011 street project will be reduced to fully
replenish the contingency funds to the original level.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
Riverboat 275-0000-791.84-01 339989 $150,000 $150,000
LEGAL IMPACT
None.
ALTERNATIVE COURSES OF ACTION
The city council may reject change order No.1 and final with G&M Cement Construction.
NEXT STEPS
1. Execute the subject change order
2. Amend purchase order and make final payment to G&M Cement Construction
Prepared by: Joe Evers, City Engineer
Reviewed by: David L. Lawry, Public Services Director
Reviewed by: Colleen Lavery, Chief Financial Officer
Reviewed by: William A. Cogley, Corporation Counsel/Chief Development Officer
Final Review by: Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Approved by:
Sean R. Stegall, City M1 ager
r
ATTACHMENTS
A: Change Order No. 1 and Final
���OF��Ci,•
; City of Elgin Change Order • •
4411)
ELGIN,ILLINOIS
PROJECT 2010 NEIGHBORHOOD STREET REHABILITATION
CHANGE ORDER No. 1 AND FINAL PAYMENT
CONTRACT: 2010 Neighborhood Street Rehabilitation—Highland Avenue. Bid Number 10-028
SCOPE: This change order allows for the inclusion of quantities and unit prices for Removal and Dis-
posal of Railroad Ties, the increase in unit costs to expedite concrete pours due to the Combine Sewer
Separation (CSS) Project Delays and the Metra project and the time extensions necessary due to com-
bined sewer separation project. These items increase the overall cost and the time frame of the project.
REASONS FOR CHANGE: The inculsion of the above items and the increase to contract quauntities
were requested by the City to be included in this contract. The change is germane to the original con-
tract as signed, is authorized bylaw and was not foreseeable at the time the original contract was signed.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The changes to the contract included the
removal and disposal of railroad (trolley track) ties that were found once pavement removal began.
There were no records or knowledge of these ties prior to the construction. In addition, significant de-
lays occurred in the sewer separation project at the intersection of Highland and State. That project
was scheduled for completion in July but due to a strike was delayed to August however that contractor
failed to complete the project until mid-September. The two month delay in the sewer separation pro-
ject led to a late start on this projects portion of Highland which was delayed again once Metra insisted 44)
on completing their work on Kimball the last two weeks of October.
ORIGINAL CONTRACT AMOUNT: $ 1,520,158.85
CHANGE ORDER No. 1
Added pay item for Removal and Disposal of Railroad Ties $ 34,027.41
Added cost due to CSS Project Delays $ 69,130.00
Deduction in awarded contract items (copy attached) $ 579.53 (-)
TOTAL FOR CHANGE ORDER NO. 1 ADD $ 102,577.88
TOTAL REVISED CONTRACT AMOUNT: $ 1,622,736.73
The original amount of the contract with G & M Cement Construction, Inc. is $ 1,520,158.85. Change
Order No. 1 will increase the original contract amount by a total of$102,577.88,that sum representing
six and seventy-five hundredths percent (6.75%) of the original contract amount. The new contract
amount, inclusive of all change orders is $1,622,736.73 with a final payment of$133,527.24 being due
the contractor. A copy of the final contract quantities and costs is attached and made part of this change
order.
OTHER CONTRACT PROVISIONS: The completion date is also revised from September 30,2010
to November 19, 2010 due to the combined sewer separation project delays. All other contract provi-
sions remain the same.
r CHANGE ORDER No. 1 and Final
Agreed to this day of , 2011.
Recommended by:
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
By: Joe Evers
Title: City Engineer
Date:
Signature:
Accepted by:
G&M CEMENT CONSTRUCTION, INC.
Party of the Second Part(Contractor)
By:
Title:
Date:
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Sean Stead
Title:City Manager
Date:
Signature:
F:\Public Works\Engineering\Capital Projects\Resurfacing\2010 Street Projects\Highland\Change Order Highland Avenue 2010.doc
City of Elgin 2010 Neighborhood Rehabilitation-Highland Ave.
Ksm.County.Illinois CHANGE ORDER NO.1 AND FINAL PAYMENT
Engineer.*8-thrPoynteu Estimate
Woke No.B-aru December Stat,2010•Final Pay Request
Payable to: GPM Cement Comelptlon.Inc.
58 weal Commercial Road
Addison.It.50101
1630)028 5208 •
Mem Arardsd Contract CaI ple4ed Contact
No Oesco I8on • Unit Quantity Value Una Price Rios Quantity Final Cost
1 GRADE&SHAPE ROADWAY SO YD 25,840 E 25840.00 $ 1.00 25840 $ 25,840.00
2 GE06RD(TENIAREN 1200)FOR GROUNDSTABILVATEN so.YD. . 2.000 $ 8,000.00 $ 4.00 4150 $ 18600.00
3 50 0460 taiPgIWENTALWAIDING eo.YD 4,400 S 26,600.00 $ 850 4987 S 32,41550
_4 I08e4T L SUPPLEMENTAL
WATERING-SOD EACH 10 •5 100.00 $ 10,00 0 S -
5 NLETALTERS( EACH 44 $ 4,400.00 $ 100.00 34 5 3,400.00
-
8 SUBBASE GRANULAR MATEMN,TYPE e,r so.YD 17,490 $ 74,332.50 $ 4.252
17950 $ 78,287.50
7 SUBBASE GRANULAR MATERIAL,TYPE 914. SO.TO 1,700 $ 17,000.00 $ 10.00 785 S 7,650.00
5 AGGREGATE FOR TEMPORARY ACCESS TON 575 $ 1,150.00 $ 2.00 370 $ 740.00 '
9 eRUMINCUSMA1E700L5(PRIM COAT)-384 GALLON 900 $ 1,600.00 $ 2.00, 190 $ 380.00
10 AGGPEUATE(PRIM 0041) TON 9.5 5 237.50 $ 25.40 0 $ -
11 HOT•MPCABPNAMT LEVEL BINDER(HAND METHOO)N70 TON 100 5 9,000.00,$ 90.00 0 $
12 11074.111074.111074.10C AMIN.T awFACE REMOVAL,BUTT JOINT SO.YD 310 $ 2.780.00 S 9.90 1235 $ 11,115.00
13 HOT•MxASPHALT BINDER COURBE 410.0.N70 TON 100 S 8,700.00 S 87.00 81.8 $ 7,116.60
14 x0744lCA8PHALTatatFACE 000RSE MIX'o',920 TON 50 5 5,200.00 $ 104.00 10506 $ 10,928.32
15 HOT-MIX ASPHALT MOOR COURSE 3.10L1,Nb TCN 350 5 29,050.00 S 83.00 102.66 $ 8,520.78
16 14074MIX ASPHALT SURFACE WORSE.MIX'D`,ND TON 180 5 17,100.00 5 90.00 125 $ 11,875.00
17 84008NTALI*4ASURFACEN20 TCN 50 :5 6,250.00 5 125.00 19.89 $ 2,48625
18 PCO PAVENB?,rJCsrl2O s0.YD . 15.300 "$ 627.300.00 $ 41.00 15253 $ 625,373.00
'18A PCC Base Pommel,P.aHewebma 50.YD 0 -'$ 32.00, 892 $ 28,544.00
19 PCC CHIVE-WAY PAVEMENT.r SO.VD , 465 S 15,81000 $ 34.00 462 5 15,708.00
20 PCC DRIVEWAY PAVEMENT,r SO.YD 230 $ 8,51000 $ 37.00 102 5 3,774.00
21 Pc Como.e105.WAt5 r so.FT. 5,000 S 1�8 250.00 S 3.65 6683 $ 24,39295_
22 PC CONC.MOMOLI IC SIDEWALK SO.FT. 9,000 $ 40,500.00 $ 4.50 10985 $ 49,43250
23 SIDEWALK[leiECrneLE muttons(ARMOf►TLE,RED) SO.FT. 354 $ 8,018.00 $ 17.00 376 $ 8,392.00-
24
,392.0024 PAVEMENT MIAOW/CCA1PLETE ROADWAY SO.Y0. 19,500 S 195,000.00 $ 10.00 19500 S 195,000.00
25 PAYMENT REMOVAL FINE EWAY9) 30.70. 380 5 3,800.00 $ 10.00 450 S 4,500.00
26 CUM REMOVAL FOOT 5,200 $ 17,050.00 $ 2.75 6215 S 17,09125
27 COME CURS&GUTTER REMOVAL FOOT 450 $ 1,23750 5 2.75 465 $ 1.278.75
28 sicerisea IEJIVAL SO.FT. 4.760 5 4.760.00 S 1.00 8700 5 8.700.00
29 SDEWALK 0E30ONAL 0IOHC.IIWC) SO.FT. 7,100 L 7,100.00 $ 1,90 7100 $ 7,100.00
30 JOINT OR CRACK FLUNG POUND 9,800 L 980.00 $ 0.10 19400 5 1,940.00
31 CONCRETE CCLLAR EACH 5 -$ 1.000.00 5 200.00 15 5 3,000.00
32 STORM GEWEVE TYPE 1.RCP.12 FOOT 150 $ 8,860.00 $ 59.00 56 $ 3.304.00 '
33$70104 SEWERS.TYPE 1,RCP,13 FOOT 100 $ 0.400.00 $ 64.00 0 $ - .
34 STORM SEWERS,TYPE 4,RCP,24 FOOT 100 $ 6,900.00 5 69.00 0 $ -
35 STORM STRUCTURE OLEMED EACH 10 $ 1,000.00 $ 100.00 10 $ 1,000.00
35 STORM SEWER REMOVAL,10 TO 24 FOOT 350 5 4,200.00 $ 12.00 30 $ 360.00
37 ADJUST WATER SERVICE BCH EACH 20 S 1,500.00 5 7500 8 9 600.00
38 CATCH SASIN,TYPE A,CCM. EACH 12 $ 19,200.00 5 1,60900 8 S 12,800.00
39 CATCH BASK ADJUST ' EACH 17 •S 2,550.00 $ 150.00 15 5 2X50.00
40 M AINCAE,ADJUST 6401 17 5 6,800,00 $ 400.00 6 5 2,400.00
41 M641401.4 RECONSTRUCT ' EACH 4 $ 2,800.00 5 700.00 18 5 12,600.00
42 VALVE VAULT,ADDBT EACH 70 $ 8,000.00 $ 400.00 10 S 4,000.00
43 VALVE VAULT.RECONSTRUCT EACH 4 $ 2,800.00 5 700.00 17 5 11,900.00 Ailli) .
44 FRAME a GRATE.NEENAH 9.2712.0.CONCEALED PICK HOLES EACH 25 $ 5,825.00 5 225.00 22 5 4,950.00
45 FRAME B GRATE.NEENAH 9.1712.TYPEA EACH 5 S 1,125.00 5 225.00 16 5 3,600.00
48 FRAME'GRATE NEENAH R-3010,1VPEA EACH' 35 S 9,450.00$ 270.00' 24 $ 6,480.00 .
47 REMOVE INLET/CATCH H eASN EACH 7 'S 700.00 S 100.00 7 $ 700.00
6
4 'OW8 CURB 8GUFTEPI Dale FOOT 6500 5 77.000.00 $ 14.00 5775 $ 80,850.00 ,
49 PCC ME0IA01,COMPLETE L SUM 1 $ 2.500.00 S 2,500.00 1 $ 2,500.00
50 Ur45URA5LE MATERIAL,REM 10EPL CA-1,GRADE 8 TON 820 5 12,600.0D $ 20.00 1447 S 28,940.00 •
51 TRAFFIC CONTROL AND PROTECTKN _L SUIA_ 1 $ 45,000.00 5 45.00000 1 5 45,000.00
52 TEJIPPVMTMARH ME FOOT 9508 $ 1,360.00 5 0.18 0 $ -
53 TEMP PUNT MARL SWMBOL SO.FT. 231 9 288.75 $ 1,25 0 5 - .
54'Ela+PANEL.TYPE 1 SO.FT. 351 $ 8 051A 5 18.9$ 499.63 5 9,487.99
55 R910YE SDN PANEL.TYPE 1 EACH 40 $ 400.00 $ 5.00 60 $ 300.00
55 METAL SDN POST ' FOOT 070 5 1,352.00 5 2.00 510 $ 1.020.00_
57 POTLCC SOCKET FOR NON SUPPORT EACH m $ 500.00 5 50.00 2 S 100.00 •
50 PAVEMENT MARKING REMOVAL FOOT 10000 $ 1,000.00 5 0.10 0 $
58 EPDXY PAVEMEf MARKING•LNE 4' FOOT 10700 5 8,239.00 5 0.77 10209 $ 7,860.93
60 EPDXY PAVEMENT MARKNO•UPIE 66 FOOT _ ND $ 184.00 $ 1.15 405 S 465.75
81 EPDXY PAVEMENT MARINO-LNEr FOOT 550 $ 847.00 S 1.54 0 5
82 EPDXY PAWNER HAersso,LINE12• FOOT 530 $ 1,224.30 $ 231 468 9 1,076.48
63 EPDXY PAVEMENTMAISWIF AWE 24' FOOT 230 5 1,062.60,$ 4.S2 48 5 221.76
84 EPDXY PAYMENT MARLING-LTR.SYMBOL Ser FT. 057 9 1,88925 S 2.75 539.1 S 1,482.53
65 8AL9F.DREAECTIVE PAVEMENT MARKER EACH 200 S 6,89000 $ 26.54) 222 S 5,883.00
60 DUST WRAC(-WATEfiatG WITHCALCa1M CHLORKNE UNIT 30 $ 30.00 S 1.00 1 $ 1.00
87 BUST CONTROL-MECHANICAL SWEEPING EACH 10 $ 1,000.00,f 100.00 8 S 800.00
08 NI3C.ACORIONa TO PROJECT AT OITY3 REQUEST LSUM 1 5 50,000.00 S 50,000.00 0.6226902 $ 31,134.51
89 BENC1MARCMONUMENT-USGSEAATUM EACH 3 5 000.00 5 300.00 2 5 600.00
• 70 VEER OPTIC CONDUIT.HCPE 210- FOOT 1130 5 8,475.00 S 7.50 1820 S 12,150.00
71 HEAVY DUTYlNNDHOLE EACH 2 S 3,000.00,5 1,500.00 2.8 5 4200.00,
72 ALLOWANCE FOR UCEISED SURVEYOR FOR LAYOUT AHD AS-WET SUBMITTAL L SUM 1 $ 13,000.00_S 13,000.00 1 S 13,000.00
Odgina)Contract Amount 51.520.158.85 Final Contract Amount S 1,519.579.32
Changs Orden:
Timber Removal/Disposal $34,027.41
Add1 for Expedited Installation in South Lanes(eddl S317SY for 2230 SY.Sta.35410 to 43.88) 569,130.00
Total Project Construction Costs $1.622,736.73
Total Amount Pala to Date: 51,489209.49
Find Check du.to Contractor. $133,52724
Misr..Additions to Project:
From Ins.6,4:Misc.Addison et-55,296.60 for Metre ROW Entry permit&insurer=
From tnv.$5:Misc Adddion 6,2.51,702.78 for peva,minNell IN Antiqu.stop
From Inv.95:Misc.Addilwn re3-58.448.75 for eddl mobilization for awing&addl sit-up of traffic control for westbound Ve0k on east bound Mens
From no 06:Misc.Addelon 84-111.624.77 for 1614 for sidewalk removal 6 re-grading Nang larkin.mt.weer remonel at Jackson,wale al Jackson,Hervey
• From mv.18.M(ec.Addatu.,35-52,134.86 for Naas for TCP 0Menak0,temporary striping.equipment rnod8rcasondurirg Metre doeura
From Inv.Mb Abr..Addition 6,6-51,888.76 for addhionel survey 6 layout services due to edd1 phase.charges et Ledun,McClure
Total Misc.Additions to Project $31,134.51 total inserted in eo pay Item number 68 above.