11-179 Unsigned Resolution No. 11-179
RESOLUTION
AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION
HIGHWAY SAFETY PROJECT GRANT AGREEMENT
(Sustained Traffic Enforcement Program)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
the City of Elgin,Illinois hereby accepts the Illinois Department of Transportation Highway Safety
Project grant in the amount of$134,472.00 for Sustained Traffic Enforcement Program, a copy of
which is attached hereto and made a part hereof by reference.
BE IT FURTHER RESOLVED that Sean R. Stegall,City Manager,is hereby authorized and
directed to execute all documents necessary in conjunction with the subject grant program.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: October 26, 2011
Adopted: October 26, 2011
Vote: Yeas: 7 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
(t Illinois Department Highway Safety Project Agreement,
of Transportation Conditions & Certifications
Sustained Traffic Enforcement Program (STEP)
1A. GRANTEE: City of Elgin City Clerk 2A. Project Title: STEP
% Elgin Police Department
1B. Address: 150 Dexter Ct. 2B. Project Number: 2C. PSP Task Number(s):
Elgin, IL 60120-5555 OP2-1720-078 04-02& 13-08
2D. CFDA Number: 2E. Project Amount:
20.600&20.601 $134,472.00
1C. TIN/FEIN: 36-6005862 3. Grant Period: 10/1/2011 through 9/30/2012
1D. Vendor#: D12849
1E. Fund Type: NHTSA 402, NHTSA 410 4. DUNS: 010224772
1 F. ® Federal ❑ State
Required Signatures
By signing below, the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions
set forth and any Appendices thereto.
5A. GRANTEE Project Director: 5B. GRANTEE Authorizing Representative:
Name: Leigh Rawson Name: Sean Stegall
Title: Lieutenant/Patrol Division Title: City Manager
Address: 151 Douglas Avenue, Elgin, IL 60120 Address: 150 Dexter Court, Elgin, IL 60120
Phone: 847-289-2502 Phone: 847-931-5614
E-mail: rawson_r @cityofelgin.org E-rna 1p stegall_s @cityof n.org
,/7%00a .Signature Date V Signature Date
Ellen Schanzle-Haskins,Chief Counsel Date
(Approved as to form)
By:
Michael R.Stout,Director Date Matthew R.Hughes,Director Date
Division of Traffic Safety Finance&Administration
By:
Gary Hannig,Secretary of Transportation Date
By:
Print Name
Print Title
Printed 10/13/11 Page 1 of 41 TS 08 STEP(Rev.06/16/11)
I
(t Illinois Deparhmnt Highway Safety Project Agreement,
of Transportation Conditions & Certifications
Sustained Traffic Enforcement Program (STEP)
1A. GRANTEE: City of Elgin City Clerk 2A. Project Title: STEP
% Elgin Police Department
1B. Address: 150 Dexter Ct. 2B. Project Number: 2C. PSP Task Number(s):
Elgin, IL 60120-5555 OP2-1720-078 04-02& 13-08
2D. CFDA Number: 2E. Project Amount:
20.600&20.601 $134,472.00
1C. TIN/FEIN: 36-6005862 3. Grant Period: 10/1/2011 through 9/30/2012
1D. Vendor#: D12849
1E. Fund Type: NHTSA 402, NHTSA 410 4. DUNS: 010224772
1F. ® Federal ❑ State
Required Signatures
By signing below, the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions
set forth and any Appendices thereto.
5A. GRANTEE Project Director: 56. GRANTEE Authorizing Representative:
Name: Leigh Rawson Name: Sean Stegall
Title: Lieutenant/Patrol Division Title: City Manager
Address: 151 Douglas Avenue, Elgin, IL 60120 Address: 150 Dexter Court, Elgin, IL 60120
Phone: 847-289-2502 Phone: 847-931-5614
E-mail: r son_r 'yof E-mail: a 11 s@ ' e .org
f
10-26-11
S na Date tur Date
Ellen Schanzle-Haskins,Chief Counsel Date
(Approved as to form)
By:
Michael R.Stout,Director Date Matthew R.Hughes,Director Date
Division of Traffic Safety Finance&Administration
By:
Gary Hannig,Secretary of Transportation Date
By:
Print Name
Print Title
Printed 10/13/11 Page 1 of 41 TS 08 STEP(Rev.06/16/11)
6. Proposed Project Personal Services Budget Occupant Protection Enforcement Impaired Driving Enforcement
Thanksgiving Campaign(Mandatory) $17,040.00 $1,200.00
Christmas and New Year's Campaign(Mandatory) $8,400.00 $2,100.00
Super Bowl Campaign(Optional)
St. Patrick's Day Campaign(Mandatory) $1,200.00
Cinco de Mayo Campaign(Optional) $17,040.00 $4,500.00
Memorial Day Campaign(Mandatory) $17,040.00 $3,300.00
Independence Day Campaign (Mandatory) $17,040.00 $6,600.00
Labor Day Campaign(Mandatory) $17,040.00 $4,500.00
Additional Impaired Driving Enforcement(opt.) N/A $8,700.00
Additional Occupant Protection Enforcement(Opt.) N/A
Sub Totals Personal Services $93,600.00 $32,100.00
Mileage $7,650.00 $1,122.00
Equipment(include separate justification)
Sub Totals by Fund $101,250.00 $33,222.00
Grand Total All Funds $134,472.00
7. Project Description Summary: These funds will allow the agency to conduct special enforcement for impaired driving
mobilizations and/or occupant protection mobilizations during six or more of the following campaigns: 1. Thanksgiving
Campaign, 2. Christmas/New Years'Campaign, 3. Super Bowl Campaign, 4. St. Patrick's Day Campaign, 5. Cinco de Mayo
Campaign, 6. Memorial Day Campaign, 7.July 4th Campaign, 8. Labor Day Campaign, 9.Additional Impaired Driving
Enforcement and 10. Additional Occupant Protection Enforcement.
Sustained Traffic Enforcement Program(STEP)
Requirements&Objectives
STEP requires participation in the Thanksgiving,Christmas/New Years', St. Patrick's Day, Memorial Day,July 4th
and Labor Day Campaigns. This creates a sustained, year-long emphasis on DTS' highest enforcement priorities:
impaired driving and nighttime safety belt usage. While each mandatory campaign has the following enforcement
emphasis, Thanksgiving (Safety Belts), Christmas/New Years' (Impaired Driving), St. Patrick's Day (Impaired
Driving), Memorial Day(Safety Belts),July 4th(Impaired Driving)and Labor Day (Impaired Driving),agencies are
encouraged to undertake a combination of both enforcement types.
The chart below explains the reasons DTS has begun to place an even greater emphasis on nighttime enforcement,
especially regarding safety belt use in relation to alcohol-involved crashes. Looking at the 9 pm to 6 am timeframe, more
people die in motor vehicle crashes during this time than any other time of day, and more people die during this time in
alcohol-involved and un-belted crashes as well. Therefore, to create more traffic law enforcement presence at times
when alcohol-involved crashes are highest and safety belt use is lowest, STEP requires grant-funded patrol hours for
the Thanksgiving and Memorial Day Holiday Campaigns have a minimum of 50 percent of the enforcement be
conducted between 11 pm and 6 am. Safety belt patrol hours for all optional campaigns must be 100 percent
between 11 pm and 6 am. And, all impaired driving patrol hours (RSC's, Flexible RSC's and Roving Saturation
Patrols) must occur between 11 pm and 6 am.
Printed 10/13/11 Page 2 of 41 TS 08 STEP(Rev.06/16/11)
it
With the STEP program, agencies are also given the opportunity to receive funding for additional Roadside Safety Checks
(RSCs); Safety Belt Enforcement Zones(SBEZs); impaired driving roving saturation patrols; or safety belt roving
saturation patrols equal to a maximum of the number of hours they utilize for the Labor Day Campaign or Memorial Day
Campaign, whichever is greater. Schedules for these additional RSC's/Saturation Patrols shall be provided to the
assigned Law Enforcement Liaison (LEL) as soon as possible. These additional enforcement details are subject to
the following timeframe requirements: Safety belt patrols must be conducted between 11 pm and 6 am; all
impaired driving patrols (RSC's, Flexible RSC's and Roving Saturation Patrols) must occur between 11 pm and
6 am.
STEP grantees' enforcement efforts must be accompanied by an earned media effort(explained in the Project Objectives
section).
Detailed Campaign Dates are listed on the FFY 2012 Campaign Dates attached to this application.
The Super Bowl Campaign is optional; agencies are not required to participate in this campaign.
The Cinco de Mayo is optional; agencies are not required to participate in this campaign. The Cinco de Mayo
mobilization also requires specific information documenting a significant Hispanic population, a special celebration or
event in or near your jurisdiction, or last year's holiday statistics demonstrating a need for extra patrols. This information
will be reviewed by the Division of Traffic Safety before funding will be granted for Cinco de Mayo.
Project Objectives
The purpose of the Sustained Traffic Enforcement Program (STEP) is to reduce the incidence of motor vehicle crashes,
and the resulting injuries and fatalities, through increased highly visible enforcement of occupant restraint, impaired
driving, speed, pedestrian safety and motorcycle licensing and registration laws during the national and state
enforcement campaigns.
In order to achieve this purpose, the following goals have been defined:
1. To reduce the number of Type"A"severe injury and fatal traffic crashes.
2. To increase enforcement of occupant restraint, impaired driving, speed laws and motorcycle safety laws.
3. To achieve a higher use of safety belts, child safety seats, booster seats and motorcycle helmets.
4. To achieve a lower incidence of impaired driving involved injuries and fatalities.
5. To reduce the statewide motorcycle fatalities.
Enforcement performance objectives which will assist with meeting the program-goals are as follows:
For a project which encompasses a population of less than 2,500<--> 30 to 40 hours per enforcement campaign
Day (6 am—11 pm)
Occupant Protection Only Night 11 pm—6 am
1. A minimum of one(1) motorist contact(citations only) 1. A minimum of one(1) motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty (30) percent of all citations must be for occupant 2. Thirty (30)percent of all citations must be for occupant
protection violations. protection violations.
3. One (1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours
the Child Passenger Protection Act. The Illinois Child of actual patrol.
Passenger Protection Act requires child safety seat or 4. A DUI processing rate of no more than two (2) hours
booster seat usage up to age 8. The law further per arrest.
requires all children up to age 16 driven by an adult to
be restrained by a safety belt in both front and rear
seating positions.
Printed 10/13/11 Page 3 of 41 TS O8 STEP(Rev.06/16/11)
For projects which encompass a population of 2,501— 10,000 H 40 to 50 hours per enforcement campaign
Day (6 am—11 pm)
Occupant Protection Only Night 11 prn—6 am
1. A minimum of one (1) motorist contact(citations only) 1. A minimum of one (1) motorist contact (citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty (30) percent of all citations must be for occupant 2. Thirty(30) percent of all citations must be for occupant
protection violations. protection violations.
3. One (1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10)hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two (2) hours
per arrest.
For a project which encompasses a population of 10,001— 25,000 H 50 to 70 hours per enforcement campaign
Day (6 am—11 pm)
Occupant Protection Only Night 11 pm—6 am
1. A minimum of one (1) motorist contact(citations only) 1. A minimum of one(1)motorist contact (citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty (30) percent of all citations must be for occupant 2. Thirty (30) percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two (2) hours
per arrest.
For projects which encompass a population of 25,001—50,000 H 70 to 120 hours per enforcement campaign
Day (6 am—11 pm)
Occupant Protection Only Night 11 pm—6 am
1. A minimum of one(1) motorist contact(citations only) 1. A minimum of one(1)motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty (30) percent of all citations must be for occupant 2. Thirty (30) percent of all citations must be for occupant
protection violations. protection violations.
3. One (1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two (2) hours
per arrest.
For a project which encompasses a population over 50,000 E--, 130 to 150 hours per enforcement campaign
Day (6 am —11 pm)
Occupant Protection Only Night 11 pm—6 am)
1. A minimum of one(1)motorist contact(citations only) 1. A minimum of one(1)motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty (30) percent of all citations must be for occupant 2. Thirty (30)percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two (2) hours
per arrest.
Printed 10/13/11 Page 4 of 41 TS 08 STEP(Rev.06/16/11)
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Restrictions'& Procedures
Flexible Roadside Safety Checks
"Flexible Roadside Safety Checks"will again be offered during the alcohol-related campaigns. The intent of this option is
to create the illusion of a Roadside Safety Check without the staffing commitment of an actual Roadside Safety Check.
This tactic has successfully affected the public perception in other parts of the country. Advance public notice is not
required. The following requirements must be met to conduct this detail, sometimes referred to as a"Phantom RSC". It is
important to remember that this is not an actual RSC detail.
• Must be conducted on a date when a Roadside Safety check is being conducted within ten miles of the intended
area for the Flexible RSC. The regularly scheduled RSC does not have to be conducted by the agency planning
the Flexible RSC.
• One or two officers only.
• Three hours in duration overlapping the regularly scheduled RSC.
• Must move at least once for a minimum of two locations during the three hours.
• Must prominently display RSC signs where they can be seen by the public.
• Overhead rotating squad car lights must be operating during the detail to attract attention and provide for safety.
• Traffic should not be impeded or blocked.
• No cars are to be checked or stopped unless officers observe a violation that would warrant enforcement action
under normal patrol conditions.
• Consider supplementing the detail with regular patrol units to stop drivers who violate traffic laws avoiding the
detail location.
Methods of Procedure
Conduct at least six and up to ten enforcement campaigns with special emphasis on increased enforcement of impaired
driving, and secondary enforcement of speed and occupant protection laws for the RSC's and impaired driving saturation
patrols, and special emphasis on increased enforcement of occupant restraint for the SBEZ's and safety belt saturation
patrols. Additional RSC's and SBEZ's and all saturation patrols allowed should follow the same guidelines. The
increased activity conducted by the local agency will coincide with the established timetable.
1. The enforcement campaigns must follow a five-step schedule that consists of the following:
Steps Activity
1 Begin press releases to promote enforcement activity.
2 Begin Pre-enforcement activities. Examples: letters to editors, local newspapers,
TV interviews, media event, community education, etc.
Begin campaign activities. Conduct the enforcement campaign for a minimum of
3 specified overtime hours. Patrols must be spread out over the enforcement
campaign period during the times of high crash incidence (i.e. weekends, holidays
from 11:00 pm—6:00 am).
4 Begin Post-enforcement media releases to highlight campaign effectiveness.
Examples: number of citations written, hours patrolled, etc.
Obtain and collect data from campaign. Report this information on the appropriate
5 form. The forms are due for collection on the date listed for the specific campaTn
on the attached calendar. For additional campaigns the report is due by the 10
day following the enforcement.
Printed 10/13/11 Page 5 of 41 TS 08 STEP(Rev.06/16/11)
2. At the beginning of the grant enforcement campaign, information outlining all phases of the program shall be given to
police department personnel, news media, and court(prosecutors and judges) personnel.
3. Daily instructions shall be given at roll call outlining program goals.
4. Local agencies shall utilize only Illinois Law Enforcement Training and Standards Board (ILETSB)certified police
officers or deputies for the overtime enforcement. Personnel must also be trained in DUI enforcement techniques and
standard field sobriety tests.
5. All personnel participating in alcohol-related grant activities must be trained in the Standardized Field Sobriety Tests.
Approved training in this area consists of the 24-hour NHTSA, DWI Detection and Standardized Field Sobriety Testing
course (24-hour course) or the IDOT-DTS created 8-hour refresher. Those personnel attending an ILETSB
accredited academy or a 24-hour course provided by one of the MTUs within two years of the start of the grant year
have satisfied this requirement(any SFST course shorter than 24 hours will not qualify for this requirement). Those
personnel who have not taken the 24-hour course or the 8-hour refresher within two years of October 1, may satisfy
the requirement by attending either the 24-hour course or the 8-hour refresher created by IDOT-DTS. These courses
must be taught by certified SFST instructors.
6. Conduct a minimum of four(4) nights of enforcement on four(4)separate dates of the National Enforcement
Crackdown associated with the Labor Day Holiday Campaign.
7. Provide overtime traffic enforcement for the specified hours spread throughout the enforcement period with an
emphasis on impaired driving and occupant restraint laws.
8. Officers will be permitted, and encouraged, to issue multiple citations to drivers who have committed several
violations; such as, DUI,other alcohol related,and failure to wear safety belt.
9. IDOT will reimburse expenditures for personal services and operation of automotive equipment by hire-back officers
conducting overtime enforcement.
10. IDOT will provide, upon request, materials to assist the local agency in preparing public information campaigns and
media releases.
11. The applicant agency must be prepared to participate in Public Hearings and promotional events at the request of
DTS.
12. Cost records and accounts pertaining to the work covered by this agreement shall be kept available for inspection for
a period of three (3)years following the date of final payment. Copies of such records shall be made available, upon
request, to IDOT representatives.
13. Complete all DTS required forms and submit in a timely manner.
Reporting
1. A progress report must be submitted to IDOT after each enforcement campaign. The report is due by the date listed
for the specific campaign on the attached current year calendar, and shall consist of:
• Completed TS 205 form for all campaigns.
• Copies of public information and education campaign materials, media releases, articles, etc., that were
published.
2. The final report is due no later than November 1 and should be accompanied by the final claim for reimbursement.
The final report should include:
• County-wide or city-wide fatal crash data for the project year.
• County-wide or city-wide injury crash data for the project year.
The reported crash data MUST be separated into two periods:
6:01 a.m. —10:59 p.m. and 11 p.m.—6:00 a.m.
Printed 10/13/11 Page 6 of 41 TS O8 STEP(Rev.06/16/11)
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Incentive Programs
FY 2012 enforcement grantees will automatically be enrolled in the Holiday Mobilizations Enforcement Incentive
Productivity Program (this is separate from the Memorial Day incentive productivity program). This program makes
agencies eligible for valuable enforcement equipment drawings held after the following major holiday enforcement
mobilizations: Memorial Day, July 4th, Labor Day,Thanksgiving and Christmas/New Years.
Requirements of this program are simple: Conduct alcohol and/or safety belt enforcement during specified holiday
timeframes AND return your completed TS 205 form to DTS by the specified date. Failure to complete and submit the
reporting form by the specified time means your agency will NOT be eligible for the drawing.
Reimbursement
Highway Safety Projects are funded on a reimbursement basis. The law enforcement agency pays the cost for program
operation using local funds. The agency then submits after each enforcement campaign a form TS 500, Highway Safety
Project Claim for Reimbursement SEP, IMaGE, MAP and Mobilizations. This form is available on IDOT's website at
httr)://www.dot.il.gov.trafficsafety/tsforms.html. Procedures for completing the claim for reimbursement are also available
on the website. Any expenditure made prior to the agreement approval date is the responsibility of the local agency.
The only line items eligible for reimbursement in the STEP program are hire back Personal Services, Mileage and
Equipment. Funding for equipment is severely limited and needs to be accompanied by a separate document justifying
the purchase of the equipment.
Claims for Reimbursement will not be processed until required reports have been submitted. Failures to submit the final
claim and reports by the November Is'due date will significantly delay payment as it may need to be processed through
the Illinois Court of Claims.
Please mail your original completed Highway Safety Project Agreement,Conditions and Certification and any
required attachments to:
Grants Process Coordinator
Illinois Department of Transportation
Division of Traffic Safety
1340 North 9th Street
P.O. Box 19245
Springfield, IL 62794-9245
Monitoring
IDOT law enforcement liaisons may conduct on-site visits to observe project activities and progress toward completion of
stated goals, as well as to provide assistance as needed. Failure to maintain operation of the project at the level agreed
upon in the approved Highway Safety Project Agreement may result in the termination of funding.
Revisions
No revisions and/or alterations to the approved Highway Safety Project are to be made in the Agreement or
Enforcement Plan of Activity without prior approval by DTS.
Any revision must be requested in writing as stated in the"Agreement Conditions and Certifications". Typical reasons
for a request for revision could be a revised patrol schedule,timetable, operational change or a budget revision.
Justification must be furnished at the time of the request.
The Project Director should not implement the alteration until a written response from the Division is received.
Printed 10/13/11 Page 7 of 41 TS 08 STEP(Rev.06/16/11)
Thanksgiving Holiday Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zones Safety Belt Enforcement Zone(s)- minimum 50%
8 4
#of Officers
(per detail)
6
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate C TOTAL
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 2,500 X$0.51 = $1,275.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Thanksgiving
GRAND TOTAL`
The grand total should be the total of the 2"total"boxes above. $17,040.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 8 of 41 TS 08 STEP(Rev.06116/11)
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Thanksgiving Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with 1SP
6-7 Officers 6-7 Officers 1-6 Officers
0 0 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency "*Restrictions Apply "*
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 1
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage 200 X$0.51 = $102.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Thanksgiving
GRAND TOTAL
The grand total should be the total of the 3"total'boxes above. $1,200.00
This will be your requested amount for this campaign.
Printed 10113/11 Page 9 of 41 TS 08 STEP(Rev.06/16/11)
Christmas& New Year's Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zones Safety Belt Enforcement Zone(s)- minimum 50%
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 2,500 X$0.51 = $1,275.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Christmas&New Year's
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $8,400.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 10 of 41 TS 08 STEP(Rev.06116/11)
i
Christmas&New Year's Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with'ISP
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency Restrictions Apply "
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate = TOTAL
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
0 $ $0.00
#of Details
(total for campaign)
0
Estimated Mileage X = $0.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Christmas&New Year's
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $2,100.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 11 of 41 TS 08 STEP(Rev.06/16/11)
Super Bowl Campaign —Optional Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zones Safety Belt Enforcement Zone(s)- minimum 50%
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
0 $ $0.00
#of Details
(total for campaign)
0
Estimated Mileage X = $0.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Super Bowl
GRAND TOTAL
The grand total should be the total of the 2"total" boxes above. $0.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 12 of 41 TS 08 STEP(Rev.06/16/11)
Super Bowl Holiday Campaign—Optional Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency (not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency Restrictions Apply "*
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate = TOTAL
0 $ $0.00
#of Details
(total for campaign)
0
Estimated Mileage X = $0.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Super Bowl
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $0.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 13 of 41 TS 08 STEP(Rev.06/16/11)
St. Patrick's Day Campaign —Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zones Safety Belt Enforcement Zone(s)- minimum 50%
#of Officers
(per detail)
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate = TOTAL
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate C
0 $ $0.00
#of Details
(total for campaign)
0
Estimated Mileage X = $0.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES St. Patrick's Day
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $0.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 14 of 41 TS 08 STEP(Rev.06/16/11)
I
St. Patrick's Day Holiday Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency Restrictions Apply
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 1
#of Officers
(per detail)
4
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate = TOTAL
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage 200 X$0.51 = $102.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES St. Patrick's Day
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $1,200.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 15 of 41 TS 08 STEP(Rev.06/16/11)
Cinco de Mayo Campaign —Optional Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zones Safety Belt Enforcement Zone(s)- minimum 50%
8 4
#of Officers
(per detail)
6
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 2,500 X$0.51 = $1,275.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Cinco de Mayo
GRAND TOTAL ,
The grand total should be the total of the 2"total"boxes above. $17,040.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 16 of 41 TS 08 STEP(Rev.06/16/11)
Cinco de Mayo Holiday Campaign—Optional Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency ""Restrictions Apply
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate = TOTAL
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 2
gDetails
rs
il)
s Total Hours Average
il) (officers x hours x details) X Overtime Rate = TOTAL
40 $60.00 $2,400.00
ls paign)
Estimated Mileage 400 X$0.51 = $204.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Cinco de Mayo
GRAND TOTAL
The grand total should be the total of the 3"total'boxes above. $4,500.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 17 of 41 TS 08 STEP(Rev.06/16/11)
Memorial Day Holiday Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Beft Enforcement Zones Safety Belt Enforcement Zone(s)- minimum 50%
8 4
#of Officers
(per detail)
6
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average
(per detail) (officers z hours x details) X Overtime Rate TOTAL
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 2,500 X$0.51 = $1,275.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Memorial Day
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $17,040.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 18 of 41 TS 08 STEP(Rev.06/16/11)
I
Memorial Day Holiday Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency Restrictions Apply
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 1
#of Officers
(per detail)
4
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate = TOTAL
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage 200 X$0.51 = $102.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Memorial Day
GRAND TOTAL
The grand total should be the total of the 3"total'boxes above. $3,300.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 19 of 41 TS 08 STEP(Rev.06/16/11)
Independence Day Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zones Safety Belt Enforcement Zone(s)- minimum 50%
8 4
#of Officers
(per detail)
6
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols''
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 2,500 X$0.51 = $1,275.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Independence Day
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $17,040.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 20 of 41 TS 08 STEP(Rev.06/16/11)
Independence Day Campaign —Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
2 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
5 70 $60.00 $4,200.00
#of Details
(total for campaign)
2
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency Restrictions Apply
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
0 $ $0.00
#of Details
(total for campaign)
0 ;1
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 2
#of Officers
(per detail)
4
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate o TOTAL
5 40 $60.00 $2,400.00
#of Details
(total for campaign)
2
Estimated Mileage 400 X$0.51 = $204.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Independence Day
GRAND TOTAL
The grand total should be the total of the 3"total' boxes above. $6,600.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 21 of 41 TS 08 STEP(Rev.06/16/11)
Labor Day Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zones Safety Belt Enforcement Zone(s)- minimum 50%
8 4
#of Officers
(per detail)
6
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate C
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 2,500 X$0.51 = $1,275.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Labor Day
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $17,040.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 22 of 41 TS 08 STEP(Rev.06/16/11)
Labor Day Holiday Campaign —Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency Restrictions Apply "
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate o
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 2
#of Officers
(per detail)
4
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate = TOTAL
5 40 $60.00 $2,400.00
#of Details
(total for campaign)
2
Estimated Mileage 400 X$0.51 = $204.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Labor Day
GRAND TOTAL
The grand total should be the total of the 3"total' boxes above. $4,500.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 23 of 41 TS 08 STEP(Rev.06/16/11)
Additional Occupant Protection Enforcement—Optional Participation
Dates to be Determined by the Local Agency
Indicate the number of Night Time SBEZ's your agency will conduct(not#of officers).
Dates of SBEZ's must be approved by the assigned DTS LEL in advance of the detail. The number of hours utilized for
these enforcement zones cannot exceed the number of hours utilized for the Memorial Day Campaign.
Night Time(11 pm-6 am)
Safety Beft Enforcement Zone(s)
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
0 $ $0.00
#of Details
(total for campaign)
0
Estimated Mileage X = $0.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Additional Enforcement
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $0.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 24 of 41 TS 08 STEP(Rev.06/16/11)
Additional Impaired Driving Enforcement—Optional Participation
Dates to be Determined by the Local Agency
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6 7 Officers 1-6 Officers
2 1 0
#of Officers
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate =
5 105 $60.00 $6,300.00
#of Details
(total for campaign)
3
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency Restrictions Apply'
(not#of officers).
#of Officers
(per detail)
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate = TOTAL
0 $ $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 2
#of Officers
(per detail)
4
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate = TOTAL
5 40 $60.00 $2,400.00
#of Details
(total for campaign)
2
Estimated Mileage 400 X $0.51 = $204.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Additional Enforcement
GRAND TOTAL
The grand total should be the total of the 3"total'boxes above. $8,700.00
This will be your requested amount for this campaign.
Printed 10/13/11 Page 25 of 41 TS 08 STEP(Rev.06/16/11)
Division of Traffic Safety Enforcement Campaigns
FY 12 Dates to Remember
Incentive Program
Paid Grant Data Form Due(Required
Potential Kickoff Post Enforcement
Campaign Advertising Enforcement Collection Form for Incentive
Campaign Press Release Dates Media Release Due Equipment
Program)
Thanksgiving Yes November 14-23, 2011 November 14-27, 2011 November 28— December 12 December 5
December 4, 2011
Christmas& Yes December 19-25, 2011 December 19, 2011 — January 2-8, 2012 January 16 January 9
New Year's January 1, 2012
Super Bowl No February 2-4 January 27—February 5, February 7-13 February 20 No Incentive Program
2012
St. Patrick's Day No March 12-16 March 12-20 March 18-23 April 2 No Incentive Program
Cinco de Mayo No April 27—May 4 April 27—May 6 May 7-14 May 21 No Incentive Program
Memorial Day Yes May 11-17 May 11-28 May 29—June 4 June 11 June 4
July 4`h Yes June 22-28 June 22—July 4 July 5-9 July 19 July 13
Labor Day Holiday Yes August 17-23 August 17—September 3 September 4-10 September 17 September 10
Additional Roadside Within 14 days of
Safety Checks No Submit to LEL in Submit to LEL in advance Submit to LEL in completion of No Incentive Program
(Optional) advance for approval for approval advance for approval enforcement
Additional Safety Within 14 days of
Belt Enforcement NO Submit to LEL in Submit to LEL in advance Submit to LEL in
Zones advance for approval for approval advance for approval completion of No Incentive Program
enforcement
(Optional)
Printed 10/13/2011 Page 26 of 41 TS 08 STEP(Rev.06/16111)
8. Highway Safety Project Agreement Conditions and Certifications
The following certifications, assurances, general conditions of approval and procedural guidelines constitute a part of the
Highway Safety Project Agreement. Signatories of the Highway Safety Project Agreement Conditions and Certifications
agree that these conditions and procedures will be adhered to unless amended in writing. Any State or Federal statute,
administrative rule, regulation or other publication referred to in this agreement may not contain the complete language.
The official published text, which is incorporated herein by reference, shall be the controlling authority for this agreement.
State of Illinois Certifications, Assurances and Conditions of Approval
A. Laws of Illinois. The Highway Safety Project Agreement("AGREEMENT') between the Applicant Agency
("GRANTEE")and the Illinois Department of Transportation ("DEPARTMENT')shall be governed in all respects
by the laws of the State of Illinois.
B. Agreement Alterations or Modifications. All alterations or modifications to the AGREEMENT provisions,
conditions or certifications must be requested in writing and must be approved by the DEPARTMENT in writing,
before work is started, to become effective and part of the AGREEMENT. No oral understanding or agreement
shall be binding upon either party.
C. Procurement Procedures. All procurement transactions for Contractual Services, Commodities and Equipment
shall be conducted in a manner that provides maximum open and free competition. The GRANTEE shall also
meet the following minimum procedural requirements.
1. Subcontracting. Subcontracting, assignment or transfer of all or part of the interests of the GRANTEE
concerning any of the obligations covered by this Agreement is prohibited without prior written consent of the
DEPARTMENT.
2. Procurement of Goods or Services—Federal Funds. For purchases of products or services with any Federal
funds that cost more than $3,000.00 but less than the simplified acquisition threshold fixed at
41 U.S.C.403(11), (currently set at$100,000.00)the GRANTEE shall obtain price or rate quotations from an
adequate number(at least three)of qualified sources. Procurement of products or services with any Federal
funds that are in excess of the simplified acquisition threshold fixed at 41 U.S.C. 403(11), (currently set at
$100,000.00)will require the GRANTEE to use the Invitation for Bid process or the Request for Proposal
process. In the absence of formal codified procedures of the GRANTEE, the procedures of the
DEPARTMENT will be used, provided that the procurement procedures conform to the provisions in Condition
H.10 below. The GRANTEE may only procure products or services from one source with any Federal funds
if: (1)the products or services are available only from a single source; or(2)the DEPARTMENT authorizes
such a procedure; or, (3) after solicitation of a number of sources, competition is determined inadequate.
3. Procurement of Goods or Services—State Funds. For purchases of products or services with any State of
Illinois funds that cost more than $10,000.00, ($5,000.00 for professional and artistic services) but less than
the small purchase amount set by the Illinois Procurement Code Rules, (currently set at$31,300.00 and
$20,000.00 for professional and artistic services)the GRANTEE shall obtain price or rate quotations from an
adequate number(at least three)of qualified sources. Procurement of products or services with any State of
Illinois funds in excess of the small purchase amount (currently set at$31,300.00 for goods and services and
$20,000.00 for professional and artistic services)will require the GRANTEE to use the Invitation for Bid
process or the Request for Proposal process. In the absence of formal codified procedures of the GRANTEE,
the procedures of the DEPARTMENT will be used. The GRANTEE may only procure products or services
from one source with any State of Illinois funds if: (1)the products or services are available only from a single
source; or(2)the DEPARTMENT authorizes such a procedure; or, (3)after solicitation of a number of
sources, competition is determined inadequate.
The GRANTEE shall include a requirement in all contracts with third parties that the contractor or consultant
will comply with the requirements of this Agreement in performing such contract, and that the contract is
subject to the terms and conditions of this Agreement.
4. Employment of DEPARTMENT Personnel. GRANTEE will not employ any person or persons currently
employed by the DEPARTMENT for any work required by the terms of this Agreement.
Printed 10/13/2011 Page 27 of 41 TS 08 STEP(Rev.06/16/11)
5. The GRANTEE shall maintain records sufficient to detail the significant history of procurement. These
records shall include, but are not necessarily limited to: information pertinent to rationale for the method of
procurement, selection of contract type, contractor selection or rejection and basis for the cost or price.
6. No DEPARTMENT employee shall participate in the procurement of products or services if a conflict of
interest, real or apparent, would be involved. No employee shall solicit or accept anything of monetary value
from bidders or suppliers.
D. Cost Principles. The cost principles of this Agreement are governed by the cost principles found in Title 49,
Code of Federal Regulations, Part 18.22, and OMB Circular A-87, State, local or Indian tribal government or
OMB A-122, Private nonprofit organization other than (1) institution of higher education, (2) hospital, or(3)
organization named in OMB Circular A-122 as not subject to that circular or OMB Circular A-21, Educational
institutions as appropriate; and all costs included in this Agreement are allowable under Title 49, Code of Federal
Regulations, Part 18.22 and OMB Circular A-87, State, local or Indian tribal government or OMB A-122, Private
nonprofit organization other than (1) institution of higher education, (2) hospital, or(3) organization named in
OMB Circular A-122 as not subject to that circular or OMB Circular A-21, Educational institutions as appropriate.
E. Requirements for Consultant Contracts and Subcontracts. After a consultant and/or subcontractor is
selected in accordance with all requirements of this AGREEMENT including the Sections titled Procurement
Procedures and Cost Principles, as detailed herein, the consultant contract or subcontract shall be submitted to
the DEPARTMENT for approval prior to execution. The GRANTEE and consultant and/or subcontractor are
subject to all conditions and certifications of this AGREEMENT and 49 CFR Part 18, Uniform Administrative
Requirements for Grants and Cooperative Agreements to State and Local Government or 49 CFR Part 19
Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals
and Other Non-Profit Organizations, whichever is applicable.
F. Travel Out of State. All out of state travel requires specific approval from the DEPARTMENT on a case by case
basis. To allow adequate time for approval, out of state travel must be submitted for approval at least 30 days
prior to the planned trip.
G. Method of Payment. Funds shall not be advanced to the GRANTEE but rather reimbursed for actual
expenditures upon submission of proper supportive documentation. Copies of the original source records which
evidence all expenditures shall be submitted with claims for reimbursement of costs. Only those costs incurred
within the approved project period and budget are eligible for reimbursement.
1. Because the DEPARTMENT is responsible for obtaining federal reimbursement for project expenditures, it is
necessary that the DEPARTMENT monitor all procedures and documents which will be used to claim and
support project related expenditures. Original documentation to verify the amounts, uses and recipients of all
disbursements of funds shall be retained in accordance with 49 CFR Part 18, Subpart A, Section 18.42 and
shall be available for audit at any time during the project and retention period.
2. Proper supportive documentation required for costs incurred is described in the guidelines entitled,
"Procedures for Submittal of Claims for Reimbursement", incorporated herein by reference and which shall be
furnished by the DEPARTMENT to the GRANTEE. A copy of this document is also available on the
Department's website.
3. Claims for reimbursement shall be in accordance with the rates established in the Project Budget established
in this AGREEMENT and shall be submitted on a monthly or quarterly basis. All claims shall be signed by
both the Project Director and the GRANTEE'S Authorizing Representative. The final claim for reimbursement
must be received by the DEPARTMENT by November 1 st or within 30 days following the expiration of the
grant, whichever is earlier, to receive payment. Failure by GRANTEE to present such invoices prior to said
date may require GRANTEE to seek payment of such invoices through the Illinois Court of Claims and the
Illinois General Assembly. No payments will be made for services performed prior to the effective date of this
Agreement.
4. Claims for reimbursement by the GRANTEE to the DEPARTMENT pursuant to this AGREEMENT shall be
sent to your assigned Department contact.
Printed 10/13/2011 Page 28 of 41 TS 08 STEP(Rev.06/16/11)
H. Allocation of Grant Funds.
1. The GRANTEE may spend only those funds which are eligible for reimbursement by the DEPARTMENT.
This grant authorizes the GRANTEE to request reimbursement for no more than the limits established by the
Proposed Project Budget.
2. Prior approval from the DEPARTMENT is required for all fund transfers between cost categories of the
Proposed Project Budget. The GRANTEE must submit a written request to the DEPARTMENT detailing the
amount of transfer, the cost categories from and to which the transfer is to be made, and the rationale for the
transfer.
3. This Grant is contingent upon and subject to the availability of funds. The DEPARTMENT, at its sole option,
may terminate or suspend this contract/grant, in whole or in part, without penalty or further payment being
required if(1)the Governor decreases the Department's funding by reserving some or all of the Department's
appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly; or(2)the
Department determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is
necessary or advisable based upon actual or projected budgetary considerations. Grantee will be notified in
writing of the failure or appropriation or of a reduction or decrease.
I. Termination or Cancellation of the Highway Safety Project Agreement. No termination or cancellation of the
AGREEMENT shall be effective unless the following conditions are met.
1. The obligation of the State of Illinois and the DEPARTMENT shall cease immediately without penalty or
further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source
fails to appropriate or otherwise make available funds for the agreement.
2. This AGREEMENT may be terminated or cancelled by either party upon thirty(30) days written notice.
3. Failure to carry out the conditions set forth herein shall constitute a breach of the AGREEMENT and may
result in termination of the AGREEMENT or such remedy as appropriate. Upon termination, the GRANTEE
will be paid for work satisfactorily completed prior to the date of termination.
J. Project Monitoring.
1. GRANTEE shall consult with and keep the DEPARTMENT fully informed as to the progress of all matters
covered by this Grant.
2. The GRANTEE agrees to submit a report monthly or as otherwise stipulated in the AGREEMENT of all safety
activities related to the grant and/or contract using the template provided by the DEPARTMENT. Additionally
the GRANTEE must inform the DEPARTMENT as soon as possible of any issues/events that may have
significant impact on grant activity or accomplishment. Dependent on the Department's needs to accurately
and timely report project milestones, a supplemental approval of less frequent reporting may be considered
by the Department.
3. The GRANTEE agrees to attend progress meetings upon request of the DEPARTMENT to provide
information and discuss the accomplishments and expectations of the Highway Safety Project.
4. The DEPARTMENT may conduct periodic on-site reviews of all ongoing highway safety projects to monitor
adherence to the AGREEMENT and to review progress, procedures and claims for reimbursement. The
Department's representative shall have access to GRANTEE'S work and applicable records whenever it is in
preparation or progress, and GRANTEE shall provide for such access and inspection.
5. The final report shall be submitted to the DEPARTMENT within 30 days after the expiration date of the project
or as stipulated in this AGREEMENT.
6. GRANTEE will obtain prior approval from the DEPARTMENT with respect to all enforcement locations.
Printed 10/13/2011 Page 29 of 41 TS 08 STEP(Rev.06/16/11)
K. Prior Approval of Media and Ownership of Data and Creative Material.
1. All articles, publications, news releases, exhibits, video, audio materials, reports and all other work products
produced by the GRANTEE under this grant and/or contract shall be submitted to the DEPARTMENT for
approval prior to development and shall become and remain the property of the DEPARTMENT.
2. All articles, publications, news releases, exhibits, video or audio materials prepared by the GRANTEE shall
use the DEPARTMENT'S logo and shall identify the DEPARTMENT as the funding source by including the
statement: "This project is funded by the Illinois Department of Transportation, Division of Traffic Safety".
3. The DEPARTMENT reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish or
otherwise use, and to authorize others to use,for State or Federal government purposes: (a)the copyright in
any work developed under a grant, subgrant, or contract under a grant or subgrant; and (b) any rights of
copyright to which a GRANTEE, subgrantee, or a contractor purchases ownership with grant support.
4. TDD. All printed, visual and auditory materials, which contain a phone number, must also contain a TDD
number. The Ameritech relay number(800) 526-0844(TDD only) may be used to fulfill this requirement.
5. Closed Captioning. All public service announcements funded, in whole or in part, through this Federal
highway safety program must be closed-captioned for the hearing impaired.
6. GRANTEE will invite members of the DEPARTMENT to attend media events.
7. GRANTEE will coordinate with the DEPARTMENT to arrange photographic opportunities for major events.
L. Equal Employment Opportunities—Affirmative Action Sexual Harassment—Illinois Human Rights Act.
GRANTEE complies with the Illinois Department of Human Rights Act and rules applicable to public GRANTS,
including equal employment opportunity, refraining from unlawful discrimination, and having written sexual
harassment policies(775 ILCS 5/2-105).
M. Safety Belt Use Requirements.
1. In accordance with the Illinois Mandatory Seat Belt Law(625 ILCS 5/12-603.1) the GRANTEE shall establish
a safety belt use policy requiring employees to use the appropriate occupant restraint protection devices as
provided in the vehicle being driven while on official business.
2. A copy of the safety belt policy shall be provided to the Department and also retained locally in the project file
and available for review.
N. Indemnification. Unless prohibited by State law, the GRANTEE agrees to hold harmless and indemnify the
DEPARTMENT, and its officials, employees, and agents, from any and all losses, expenses, damages(including
loss of use), suits, demands and claims arising out of any work or services performed by the GRANTEE and/or
the GRANTEE'S employees, officials, agents, contractors and subcontractors in connection with this Agreement
and shall defend any suit or action,whether at law or in equity, based on any alleged injury or damage of any
type arising from the actions or inactions of the GRANTEE and/or the GRANTEE'S employees, officials, agents,
contractors and subcontractors, and shall pay all damages,judgments, costs, expenses, and fees, including
attorney's fees, incurred by the DEPARTMENT and its officials, employees and agents in connection therewith.
O. Illinois Grant Funds Recovery Act. Grant Funds are available for expenditure or obligation by the GRANTEE
for the period of time set out in block 3, page 1, of this agreement. All funds remaining at the end of the grant
agreement or at the expiration of the period of time grant funds are available for expenditures or obligation by the
GRANTEE must be returned to the State within 45 days. Any grant funds which have been misspent or are
being improperly held are subject to recovery in accordance with the"Illinois Grant Funds Recovery Act".
(30 ILCS 705).
Printed 10/13/2011 Page 30 of 41 TS 08 STEP(Rev.06/16/11)
The Grantee shall maintain,for a minimum of three years after the completion of the period of time set forth in
the Agreement, all books, records and supporting documents related to the program, project or use for which
grant funds were provided which shall be made available for review and audit by the Department, the Auditor
General, or the Attorney General. The Grantee agrees to cooperate fully with any audit conducted by the
Department, the Auditor General or the Attorney General and to provide full access to all relevant material.
Failure to maintain books, records and supporting documents required by this Section shall establish a
presumption in favor of the State of Illinois for the recovery of any funds paid by the State under the grant for
which the books, records and supporting documents are not available.
For any grant in excess of$25,000.00, GRANTEE shall file quarterly reports, specifying at a minimum, the
progress of the program, project, or use and the expenditure of the grant funds related thereto. Each report shall
be due and must be received by the DEPARTMENT no later than 30 days after the end of the quarter for which
the report is made and shall be filed via the DEPARTMENT's internet site at dot.trafficsafetyreports illinois.gov.
Failure to file or late filing of said reports may result in the delay, suspension or withholding of grant funds.
GRANTEE, by signature of its authorized representative on page one of this Grant Agreement, certifies under
oath that all information in this Grant Agreement is true and correct to the best of the GRANTEE's knowledge,
information and belief; that the funds shall be used only for the purposes described in this Grant Agreement; and
that the award of grant funds is conditioned upon such certification.
Any grant funds and any grant program administered by a grantor agency subject to this Act are indefinitely
suspended on July 1, 2012, and on July 1s`of every 5th year thereafter, unless the General Assembly, by law,
authorizes that grantor agency to make grants or lifts the suspension of the authorization of that grantor agency
to make grants. In the case of a suspension of the authorization of a grantor agency to make grants, the
authority of that grantor agency to make grants is suspended until the suspension is explicitly lifted by law by the
General Assembly, even if an appropriation has been made for the explicit purpose of such grants. This
suspension of grant making authority supersedes any other law or rule to the contrary.
P. Educational Loan Default Act. The GRANTEE certifies that he/she is not in default on an education loan as
provided in the Educational Loan Default Act. (5 ILCS 385/0.01 et seq.)
Q. Property and Equipment.
1. The GRANTEE shall maintain and inventory all property and equipment purchased under this AGREEMENT.
The requirements relative to equipment inventory, use and disposition are detailed in the publication "Property
Management Standards"furnished upon request by the DEPARTMENT.
2. The property and equipment purchased under this grant must be utilized by the GRANTEE for the sole
purpose of furthering the safety project as defined in the project description for its entire useful life.
3. The DEPARTMENT and National Highway Traffic Safety Administration (NHTSA)retain title interest in all
property and equipment purchased under this grant. In the event that the GRANTEE fails or refuses to
comply with the provisions or terminates this AGREEMENT, the DEPARTMENT, at its discretion, may take
either of the following actions: (a) Require the GRANTEE to purchase the property or equipment at fair
market value or other mutually agreed upon amount; or(b) require the GRANTEE to transfer the property or
equipment and title, if any, to the DEPARTMENT, or to another party, as directed by the DEPARTMENT.
4. Nonexpendable property, defined as property having an acquisition cost of$5,000.00 or more with a life
expectancy of more than one year is subject to periodic inspection by the DEPARTMENT. Non-expendable
property purchased under this AGREEMENT shall not be sold, traded, or disposed of in any manner without
the express written permission of the DEPARTMENT.
R. Official Misconduct and Interference with Public Contracting. The GRANTEE certifies that he/she has not
been convicted of Official Misconduct under Section 720 ILCS 5/33-1 for bribery or attempting to bribe an officer
or employee of the State of Illinois, nor has the GRANTEE made an admission of guilt of such conduct which is a
matter of record, nor has an official, agent or employee of the GRANTEE been so convicted nor made an
admission of bribery. Further, the GRANTEE certifies that he/she is not barred from contracting as a penalty for
Interference with Public Contracting under Section 720 ILCS 5/33-e-1, et seq.
Printed 10/13/2011 Page 31 of 41 TS 08 STEP(Rev.06/16/11)
S. Equal Pay Act of 2003. No employer may discriminate between employees on the basis of sex by paying
wages to an employee at a rate less than the rate at which the employer pays wages to another employee of the
opposite sex for the same or substantially similar work on jobs the performance of which requires equal skill,
effort, and responsibility, and which are performed under similar working conditions subject to exceptions under
Section 820 ILCS 112 as implemented by 56 III. Admin. Code Part 320.
T. Debt Certification. GRANTEE and its affiliates are not delinquent in the payment of any debt to the State(or if
delinquent has entered into a deferred payment plan to pay the debt), and GRANTEE and its affiliates
acknowledge the DEPARTMENT may declare the contract void if this certification is false (30 ILCS 500/50-11) or
if GRANTEE or an affiliate later becomes delinquent and has not entered into a deferred payment plan to pay off
the debt. (30 ILCS 500/50-60.)
U. Traffic Stop Statistical Study. If the GRANTEE is a law enforcement agency required to participate in the
Traffic Stop Statistical Study, the GRANTEE certifies their compliance with all requirements in accordance with
625 ILCS 5/11-212 and the procedures adopted by the DEPARTMENT.
V. Confidentiality Clause. Any documents, data, records, or other information given to or prepared by GRANTEE
pursuant to this Agreement shall not be made available to any individual or organization without prior written
approval by the DEPARTMENT. All information secured by GRANTEE from the DEPARTMENT in connection
with the performance of services pursuant to this Agreement shall be kept confidential unless disclosure of such
information is approved in writing by the DEPARTMENT.
W. Ownership of Documents. All documents, data and records produced by GRANTEE in carrying out
GRANTEE'S obligations and services hereunder, without limitation and whether preliminary or final, shall
become and remain the property of the DEPARTMENT and GRANTEE. The DEPARTMENT shall have the right
to use all such documents, data and records without restriction or limitation and without additional compensation
to GRANTEE. All documents, data and records utilized in performing research shall be available for examination
by the DEPARTMENT upon request. Upon completion of the services hereunder or at the termination of this
Agreement, all such documents, data and records shall, at the option of the DEPARTMENT, be appropriately
arranged, indexed and delivered to the DEPARTMENT by GRANTEE.
X. Audits. The records and supportive documentation for all completed projects are subject to an on-site audit by
the Illinois Department of Transportation, Bureau of Budget and Fiscal Management's Audits Section. The
DEPARTMENT reserves the right to inspect and review, during normal working hours, the work papers of the
independent auditor in support of their audit report.
Y. Records. The GRANTEE shall maintain, for a minimum of three years after the completion of the grant,
adequate books, records and supporting documents related to the grant which shall be made available for review
and audit by the Department, Auditor General or Attorney General; and the GRANTEE agrees to cooperate fully
with any audit conducted by the Department, Auditor General or Attorney General and to provide full access to
all relevant materials. Failure to maintain the books, records and supporting documents required by this Section
shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the grant
for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
Z. Work Product. The DEPARTMENT's or a designated representative shall have access to the GRANTEE'S
work and applicable records whenever it is in preparation or progress, and the GRANTEE shall provide for such
access and inspection. Interim reports shall be submitted at key milestones of the project. A final report shall be
submitted before or at the time of the final invoice.
AA.International Boycott. The GOVERNMENTAL BODY certifies that neither GOVERNMENTAL BODY nor any
substantially owned affiliate is participating or shall participate in an international boycott in violation of the U.S.
Export Administration Act of 1979 or the applicable regulations of the U.S. Department of Commerce. This
applies to contracts that exceed $10,000 (30 ILCS 582).
BB.Forced Labor. The GOVERNMENTAL BODY certifies it complies with the State Prohibition of Goods from
Forced Labor Act, and certifies that no foreign-made equipment, materials, or supplies furnished to the
DEPARTMENT under this Agreement have been or will be produced in whole or in part by forced labor, or
indentured labor under penal sanction (30 ILCS 583).
Printed 10/13/2011 Page 32 of 41 TS 08 STEP(Rev.06/16/11)
10. Federal Certifications, Assurances and Conditions of Approval
The GRANTEE assures that in carrying out any project supported by federal funds it will comply with all applicable federal
statutes, regulations, executive orders, National Highway Traffic Safety Administration (NHTSA) guidelines, Federal
Transit Administration(FTA) Circulars, Office of Management and Budget(OMB) Circulars and other federal requirements
as referenced in the NHTSA Highway Safety Grant Management Manual available at:
http://www.nhtsa.dot.gov/nhtsa/whatsup/tea21/GrantMan/HTML/00 Manl Contentsl 01.htmI
This Grant is funded by federal funds. The Catalog of Federal Domestic Assistance number for the funds supporting this
grant is listed on the signature page of this agreement. Further information can be found at:
http-.Hl 2.46.245.173/cfda/cfda.html
GRANTEE is required to register with the Central Contractor Registration (CCR), which is a web-enabled government-
wide application that collects, validates, stores or disseminates business information about the federal government's
trading partners in support of the contract award, grants and the electronic payment processes. If you do not have a CCR
number, you must register at hftps://www.br)n.gov/ccr.
As a sub-recipient of a federal grant equal to or greater than $25,000 (or which equals or exceeds that amount by addition
of subsequent funds), this agreement is subject to the following award terms:
http://edocket.access.gpo.gov/2010/pdf/2010-22705pdf and httr):Hedocket.access,gpo.gov/2010/pdf/2010-22706.Pdf.
The GRANTEE recognizes that federal laws, regulations, policies, and administrative practices may be modified from time
to time and those modifications may affect project implementation. The GRANTEE agrees that the most recent federal
requirements will apply to the project.
A. BUY AMERICA Provisions. The GRANTEE will comply with the provisions of the Buy America Provisions
(23 USC 313)which contains the following requirements. Only steel, iron and manufactured products produced
in the United States may be purchased with Federal funds unless the Secretary of Transportation determines
that such domestic purchases would be inconsistent with the public interest; that such materials are not
reasonably available and of a satisfactory quality; or that inclusion of domestic materials will increase the cost of
the overall project contract by more than 25 percent. Clear justification for the purchase of non-domestic items
must be in the form of a waiver request submitted to and approved by the Secretary of Transportation.
B. Disadvantaged Business Enterprises Program Participation Assurance. In accordance with 49 CFR 26.13,
as amended, the GRANTEE assures that it shall not discriminate on the basis of race, color, national origin, or
sex in the implementation of the project. The GRANTEE further assures it shall take all necessary and
reasonable steps as set forth in 49 CFR Part 26 as amended, to ensure nondiscrimination in the award and
administration of all third party contracts and subagreements. Implementation of the Disadvantaged Business
Enterprise (DBE)program is a legal obligation of the DEPARTMENT, and failure by the GRANTEE to carry out
the applicable requirements of 49 CFR Part 26 as amended and any requirements of the DEPARTMENT'S DBE
program shall be treated as a material breach of this AGREEMENT which may result in the termination of this
AGREEMENT or such other remedy as the DEPARTMENT deems appropriate.
C. Document Retention and Access. The GRANTEE certifies that it will comply with the retention and access
requirements for records established by 49 CFR Part 18, Subpart A, Section 18.42. The required records and
documentation relating to the grant and/or contract shall be retained for a minimum of three years after the
starting date of the retention period as defined in Section 18.42. The DEPARTMENT or their authorized
representative shall have the right of access to any books, documents, papers, or other records of grantees,
subgrantees, contractors and subcontractors which are pertinent to the grant and/or contract, in order to make
audits, examinations, excerpts and transcripts. The right of access is not limited by the required retention period
and shall last as long as the records are retained.
Printed 10/13/2011 Page 33 of 41 TS 08 STEP(Rev.06/16/11)
D. Control of Property. GRANTEE certifies that the control, utilization and disposition of property or equipment
acquired using federal funds is maintained according to the provisions of OMB Circular A-102 Grants and
Administrative Requirements for State and Local Governments or OMB Circular A-110 Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit
Organizations, whichever is applicable.
E. Certification Regarding Lobbying—Certification for Contracts, Grants, Loans and Cooperative
Agreements.
1. The GRANTEE shall not use any funds appropriate under this AGREEMENT for any activity specifically
designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific
legislative proposal pending before any State or local legislative body. Such activities include both direct and
indirect (e.g., "grassroots") lobbying activities.
2. As required by the United States Department of Transportation(USDOT) regulations, "New Restrictions on
Lobbying", at 49 CFR 20.110, the GRANTEE'S authorized representative certifies to the best of his or her
knowledge and belief that for each agreement for federal assistance exceeding $100,000.00:
a. No federal appropriated funds have been or will be paid, by or on behalf of the GRANTEE, to any person
for influencing or attempting to influence an officer or employee of any agency, a member of Congress, or
an employee of a member of Congress in connection with the awarding of any federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any cooperative
agreement or the extension, continuation, renewal, amendment or modification of any federal contract,
grant, loan or cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant, loan or cooperative agreement,the GRANTEE shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying", in accordance with instructions.
c. The GRANTEE shall require the language of this certification be included in the award documents for all
subawards at all tiers(including subcontracts, subgrants and contracts under grant, loans and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The GRANTEE
understands that this certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than
$100,000.00 for each such failure.
F. Certification Regarding Debarment and Suspension. GRANTEE shall comply with Debarment provisions
as contained in 49 CFR Part 29, including Appendices A and B as amended. GRANTEE certifies that to the best
of its knowledge and belief, GRANTEE and GRANTEE'S principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any federal department or agency.
2. Within a three-year period preceding this AGREEMENT have not been convicted of or had a civil judgment
rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain or performing a public(federal, state or local)transaction or contract under a public transaction,
violation of federal or state anti-trust statutes or commission of embezzlement,theft, forgery, bribery,
falsification or destruction of records, making false statements or receiving stolen property.
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state
or local)with commission of any of the offenses enumerated in subsection (1) above.
Printed 10/1312011 Page 34 of 41 TS 08 STEP(Rev.06/16/11)
4. Have not within a three-year period preceding this AGREEMENT had one or more public transactions
(federal, state or local)terminated for cause or default.
The inability of a prospective GRANTEE to certify to the certification in this section will not necessarily result
in denial of participation in this AGREEMENT. The prospective GRANTEE shall submit an explanation of why
it cannot provide the certification in this section. This certification is a material representation of fact upon
which reliance was placed when the Department determined whether to enter into this transaction. If it is later
determined that GRANTEE knowingly rendered an erroneous certification, in addition to other remedies
available to the federal government, the Department may terminate this Agreement for cause. The
GRANTEE shall provide immediate written notice to the Department if at any time the GRANTEE learns that
its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances. The terms"covered transaction", "debarred", "suspended", "ineligible", "lower tier covered
transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and"voluntarily
excluded", as used in this Part shall have the meaning set out in the Definitions and Coverage sections of the
rules implementing Executive Order 12549.
The GRANTEE aggress that it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered
transaction, unless authorized, in writing, by the Department. The GRANTEE agrees that it will include the
clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transaction", provided by the Department, without modification, in all lower tier covered transactions
and in all solicitations for lower tier covered transactions. The GRANTEE may rely upon a certification of a
prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible or
voluntarily excluded from the covered transaction, unless GRANTEE knows the certification is erroneous.
GRANTEE may decide the method and frequency by which it determines the eligibility of its principals. Each
GRANTEE may, but is not required to, check the Nonprocurement List. If a GRANTEE knowingly enters into
a lower tier covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded
from participation, in addition to other remedies available to the federal government, the DEPARTMENT may
terminate this AGREEMENT for cause or default.
Nothing contained in this section shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this section. The knowledge and information of a
GRANTEE is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
G. Drug Free Workplace Act of 1988—Certification for Drug-Free Workplace. The GRANTEE certifies that it
will comply with 49 CFR 32 Subpart B to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the GRANTEE'S workplace and specifying the
actions that will be taken against employees for violation of such prohibition.
2. Establish a drug-free awareness program to inform employee about the dangers of drug abuse, the
GRANTEE'S policy of maintaining a drug-free workplace, available employee assistance programs and
penalties for violating the policy.
3. Abiding by the notification provisions regarding any criminal drug statute convictions for a violation occurring
in the workplace.
H. Single Audit Act Certification. The Illinois Department of Transportation is the agency responsible for
administering Illinois'federal highway safety funds on behalf of the Governor. Federal funds are provided for this
project by the United States Department of Transportation. This program is listed in the Catalog of Federal
Domestic Assistance (CFDA) as"State and Community Highway Safety 20.600-605". The records and
supportive documentation for all completed projects are subject to an on-site audit and the DEPARTMENT
reserves the right to inspect and review during normal working hours the work product of any independent
auditor in support of their audit.
Printed 10/13/2011 Page 35 of 41 TS 08 STEP(Rev.06/16/11)
The GRANTEE certifies that it will comply with The Single Audit Act of 1984 (31 U.S.C. 7501 et seq.), as
amended, which requires the following:
1. State or local governments that receive$500,000.00 or more a year in federal financial assistance shall have
an audit made in accordance with the Office of Management and Budget(OMB) Circular No.A-133.
2. State or local governments that receive less than $500,000.00 a year shall be exempt from compliance with
the Act and other federal audit requirements.
3. Nothing in this paragraph exempts State or local governments from maintaining records of federal financial
assistance or from providing access to such records to Federal Agencies, as provided for in federal law or in
Circular A-133"Audits of States, Local Governments and Non-Profit Organizations".
4. A copy of the audit report must be submitted to the DEPARTMENT within 30 days after completion of the
audit, but no later than one year after the end of the local government's fiscal year.
5. One copy of the audit report shall also be sent to: Bureau of Census, Single Audit Clearing House, 1201 East
10`h Street, Jefferson, IN 47132.
I. Davis-Bacon Act Certification. To the extent applicable, the GRANTEE will comply with the Davis-Bacon Act,
as amended, 40 U.S.C. 3141 et seq., the Copeland"Anti-Kickback"Act, as amended, 18 U.S.C. 874, and the
Contract Work Hours and Safety Standards Act, as amended, 40 U.S.C. 3701 et seq., regarding labor standards
for federally assisted sub agreements.
J. Certifications and Assurances Required by the U.S. Office of Management and Budget(OMB)(SF-424B
and SF-424D).
As required by OMB, the GRANTEE certifies that it:
1. Has the legal authority and the institutional, managerial, and financial capability (including funds sufficient to
pay the non-federal share of project cost) to ensure proper planning, management, and completion of the
project;
2. Will give the U.S. Secretary of Transportation, the Comptroller General of the United States, and, if
appropriate, the state, through any authorized representative, access to and the right to examine all
records, books, papers, or documents related to the award; and will establish a proper accounting system in
accordance with generally accepted accounting standards or agency directives;
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest or personal gain;
4. Will initiate and complete the work within the applicable project time periods;
5. Non-Discrimination and Equal Opportunity Assurances in Federally Assisted Programs. The GRANTEE
hereby assures to observe and comply with all provisions of Federal and State Constitutions, statutes and
implementing regulations pertaining to non-discrimination and equal employment opportunity during the
period in which federal assistance is extended to the project, or the project property is used for a purpose
for which the federal assistance is extended or for another purpose involving the provision of similar
services or benefits, or as long as the GRANTEE retains ownership or possession of the project property,
whichever is longer. These assurances of nondiscrimination include but are not limited to:
• Title VI of the Civil Rights Act of 1964. (42 U.S.C. 2000d et seq. as amended). Prohibition against
exclusion from participation in, denial of benefits of, and discrimination under federally assisted
programs on ground of race, color, or national origin. Implemented by 49 CFR Part 21,
Nondiscrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of
Title VI of the Civil Rights Act of 1964.
Printed 10/13/2011 Page 36 of 41 TS 08 STEP(Rev.06/16/11)
• Non-Discrimination in Employment and Business Opportunities. (49 U.S.C. 5332 as amended). A
person may not be excluded from participating in, denied a benefit of, or discriminated against under, a
project, program, or activity receiving financial assistance under this chapter because of race, color,
creed, national origin, sex, or age. If a person does not comply with the nondiscrimination provision
within a reasonable time after receiving notice the DEPARTMENT can withhold further financial
assistance, refer the matter to the Attorney General and proceed under Title VI. This section is in
addition to Title VI.
• Title IX of the Educational Amendments of 1972. (20 U.S.C. 1681 et seq. as amended). No person in
the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of,
or be subjected to discrimination under any education program or activity receiving Federal financial
assistance. Implemented by 49 CFR Part 25, Nondiscrimination on the Basis of Sex in Education
Programs or Activities Receiving Federal Financial Assistance.
• Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. (29 U.S.C.
794 as amended). No otherwise qualified individual with a disability in the United States, as defined in
Section 705(20) of this title, shall, solely by reason of his or her disability, be excluded from the
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance. Implemented by 49 CFR Part 27, Nondiscrimination on the Basis
of Disability in Programs or Activities Receiving Federal Financial Assistance.
• Ape Discrimination Act of 1975. (42 U.S.C. 6101-6107 as amended). No person in the United States
shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under, any program or activity receiving federal financial assistance.
• The Drug Abuse, Prevention. Treatment and Rehabilitation Treatment Act, (21 U.S.C. 1101 et seq., as
amended). Relating to nondiscrimination on the basis of drug abuse and treatment.
• Comprehensive Alcohol Abuse and Alcoholism Prevention Treatment and Rehabilitation Act of 1970.
[(P.L. 91-616); 42 CFR 4541 et seq. as amended)]. Relating to nondiscrimination on the basis of alcohol
abuse.
• The Public Health Service Act of 1912. (42 U.S.C. 290dd-2, as amended). Relating to
nondiscrimination on the basis of substance abuse and the confidentiality of records.
• Title VIII of the Civil Rights Act of 1968. (42 U.S.C. 3601 et seq. as amended). Relating to
nondiscrimination in the sale, rental or financing of housing.
• Each project will be conducted, property acquisitions will be undertaken, and project facilities will be
operated in accordance with all applicable requirements of 49 U.S.C. 5332 and 49 CFR Part 21, and
understand that this assurance extends to its entire facility and to facilities operated in connection with
the project.
• It will promptly take the necessary actions to effectuate this assurance, including notifying the public that
complaints of discrimination in the provision of transportation-related services or benefits may be filled
with U.S. DOT. Upon request by U.S. DOT, the GRANTEE assures that it will submit the required
information pertaining to its compliance with these requirements.
• It will include in each subagreement, property transfer agreement, third party contract, third party
subcontract, or participation agreement adequate provisions to extend the requirements of 49 U.S.C.
5332 and 49 CFR Part 21 to other parties involved therein including any subrecipient, transferee, third
party contractor, third party subcontractor at any level, successor in interest,or any other participant in
the project.
Printed 10/13/2011 Page 37 of 41 TS 08 STEP(Rev.06/16/11)
• Should it transfer real property, structures, or improvements financed with federal assistance to another
party, any deeds and instruments recording the transfer of that property shall contain a covenant running
with the land assuring nondiscrimination for the period during which the property is used for a purpose
for which the federal assistance is extended or for another purpose involving the provision of similar
services or benefits.
• The United States has a right to seek judicial enforcement with regard to any matter arising under the
Act, regulations, and this assurance.
• It will make any changes in its 49 U.S.C. 5332 and Title VI implementing procedures as U.S. DOT may
request.
• Any other nondiscrimination statute(s)that may apply to the project.
6. Will comply with all federal environmental standards applicable to the project, including but not limited to:
• Institution of environmental quality control measures under the National Environmental Policy Act of
1969 and Executive Order 11514;
• Notification of violating facilities pursuant to Executive Order 11738;
• Protection of wetlands pursuant to Executive Order 11990;
• Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
• Assurance of project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972, 16 U.S.C. 1451 et seq.;
• Conformity of federal Actions to State(Clean Air) Implementation Plans under Section 176(c) of the
Clean Air Act of 1955, as amended, 42 U.S.C. 7401 et seq.;
• Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as
amended;
• Protection of endangered species under the Endangered Species Act of 1973, as amended;
• The Wild and Scenic Rivers Act of 1968, 16 U.S.C. 1271 et. seq.,which relates to protecting
components or potential components of the national wild scenic rivers system.
7. Will comply with all other federal statutes applicable to the project, including but not limited to:
• Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
which provides for fair and equitable treatment of persons displaced whose property is acquired as a
result of the federal or federally-assisted programs;
• The Hatch Act, 5 U.S.C. 1501-1508 and 7324-7328, which limits the political activities of employees
whose principal employment activities are funded in whole or in part with federal funds;
• The Flood Disaster Protection Act of 1973, which requires the purchase of flood insurance in certain
instances;
• Section 106 of the National Historic Preservation Act of 1966, as amended, 16 U.S.C. 470;
• Executive Order 11593, which relates to identification and protection of historic properties;
• The Archaeological and Historic Preservation Act of 1974, 16 U.S.C. 469a-1 et seq.;
Printed 10/13/2011 Page 38 of 41 TS 08 STEP(Rev.06116/11)
• The Laboratory Animal Welfare Act of 1966, as amended, 7 U.S.C. 2131 et. seq., which relates to the
care, handling, and treatment of warm-blooded animals held for research, teaching, or other activities
supported by a federal award of assistance;
• The Lead-Based Paint Poisoning Prevention Act, 42 U.S.C. 4801 et seq., which relates to prohibiting the
use of lead-based paint in construction or rehabilitation of residence structures;
• The Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local
Governments, and Non-Profit Organizations."
K. Energy Conservation. To the extent applicable, the GRANTEE and its third party contractors at all tiers shall
comply with mandatory standards and policies relating to energy efficiency that are contained in applicable state
energy conservation plans issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. Section
6321 et seq.
L. Clean Water. For all contracts and subcontracts exceeding$100,000.00, the GRANTEE agrees to comply with
all applicable standards, orders, or regulations issued pursuant to the Water Pollution Control Act, 33 U.S.C.
Section 1251 et seq.
M. Clean Air. For all contracts and subcontracts exceeding$100,000.00, the GRANTEE agrees to comply with all
applicable standards, orders, or regulations issued pursuant to the Clean Air Act, 42 U.S.C. 7401 et seq.
N. Eligibility For Employment In The United States. The GRANTEE shall complete and keep on file, as
appropriate, Immigration and Naturalization Service Employment Eligibility Forms(1-9). These forms shall be
used by the GRANTEE to verify that persons employed by the GRANTEE are eligible to work in the United
States.
0. False Or Fraudulent Statements Or Claims. The GRANTEE acknowledges that if it makes a false, fictitious,
or fraudulent claim, statement, submission, or certification to the DEPARTMENT in connection with this
AGREEMENT, the DEPARTMENT reserves the right to impose on the GRANTEE the penalties of 18 U.S.C.
Section 1001, 49 U.S.C. Section 5307, 31 U.S.C. Section 3801, and 49 CFR Part 31, as the DEPARTMENT may
deem appropriate. GRANTEE agrees to include this clause in all state and federal assisted contracts and
subcontracts.
P. Changed Conditions Affecting Performance. The GRANTEE shall immediately notify the DEPARTMENT of
any change in conditions or local law, or of any other event which may significantly affect its ability to perform the
Project in accordance with the provisions of this Agreement.
Q. Third Party Disputes Or Breaches. The GRANTEE agrees to pursue all legal rights available to it in the
enforcement or defense of any third party contract, and U.S. DOT and the DEPARTMENT reserve the right to
concur in any compromise or settlement of any third party contract claim involving the GRANTEE. The
GRANTEE will notify U.S. DOT and the DEPARTMENT of any current or prospective major dispute pertaining to
any third party contract. If the GRANTEE seeks to name the DEPARTMENT as a party to the litigation, the
GRANTEE agrees to inform both U.S. DOT and the DEPARTMENT before doing so. The DEPARTMENT
retains a right to a proportionate share of any proceeds derived from any third party recovery. Unless permitted
otherwise by the DEPARTMENT, the GRANTEE will credit the Project Account with any liquidated damages
recovered. Nothing herein is intended to nor shall it waive U.S. DOT's, FTA's or the DEPARTMENT's immunity
to suit.
R. Fly America. GRANTEE will comply with 49 U.S.C. §40118, 4 CFR§52 and U.S. GAO Guidelines B-138942,
1981 U.S. Comp. Gen. LEXIS 2166, March 31, 1981, regarding costs of international air transportation by U.S.
Flag air carriers.
Printed 10113/2011 Page 39 of 41 TS 08 STEP(Rev.06/16/11)
11. Federal Taxpayer Identification Number.
For individuals and sole proprietors, list Social Security Number. For other entities, list Employer Identification Number.
Federal Employer Identification Number(FEIN)must NOT be used for sole proprietorships. Under penalties of perjury,
the GRANTEE certifies that 36-6005862 is its correct Federal Taxpayer Identification Number.
The GRANTEE is doing business as(please check one):
❑ Individual ❑ Estate Trust ❑ Sole Proprietorship
® Governmental ❑ Tax Exempt ❑ Non-resident Alien
❑ Pharmacy(non corporate) ❑ Partnership/Legal Corporation ❑ Pharmacy/Funeral Home/-
Cemetery(Corp.)
❑ Corporation providing or billing ❑ Corporation NOT providing or ❑ Other
medical and/or health care billing medical and/or health
services care services
❑ Limited Liability Company (select applicable tax classification)
❑ D= Disregarded entity
❑ C= Corporation
❑ P = Partnership
If you fail to furnish your correct taxpayer identification number to the DEPARTMENT, you are subject to an IRS penalty of
$50.00 for each such failure unless such failure is due to reasonable cause and not to willful neglect. Willfully falsifying
certifications or affirmations may subject you to criminal penalties,fines and/or imprisonment.
Printed 10/13/2011 Page 41 of 41 TS 08 STEP(Rev.06/16/11)
S. Non-Waiver. The GRANTEE agrees that in no event shall any action or inaction on behalf of or by the
DEPARTMENT, including the making by the DEPARTMENT of any payment under this Agreement, constitute or
be construed as a waiver by the DEPARTMENT of any breach by the GRANTEE of any terms of this Agreement
or any default on the part of the GRANTEE which may then exist; and any action, including the making of a
payment by the DEPARTMENT, while any such breach or default shall exist, shall in no way impair or prejudice
any right or remedy available to the DEPARTMENT in respect to such breach or default. The remedies available
to the DEPARTMENT under this Agreement are cumulative and not exclusive. The waiver or exercise of any
remedy shall not be construed as a waiver of any other remedy available hereunder or under general principles
of law or equity.
T. Preference For Recycled Products. To the extent applicable, the GRANTEE agrees to give preference to the
purchase of recycled products for use in this AGREEMENT pursuant to the various U.S. Environmental
Protection Agency (EPA) guidelines, "Comprehensive Procurement Guidelines for Products Containing
Recovered Materials,"40 CFR Part 247, which implements Section 6002 of the Resource Conservation and
Recovery Act, as amended,42 U.S.C. §6962.
U. Cargo Preference. Use of United States Flag Vessels. The GRANTEE agrees to comply with 46 U.S.C.
§55305 and 46 CFR Part 381 and to insert the substance of those regulations in all applicable subcontracts
issued pursuant to this Agreement, to the extent those regulations apply to this AGREEMENT.
All of the requirements listed in Section 10, Federal Certifications, Assurances and Conditions of Approval apply to this
federally funded project. The GRANTEE agrees to include these requirements in each contract and subcontract financed
in whole or in part with federal assistance.
Printed 1011312011 Page 40 of 41 TS 08 STEP(Rev.06/16111)
4 i
Illinois De arbnent Highway Safety Project Agreement,
p Conditions & Certifications
of Transportation Sustained Traffic Enforcement Program (STEP)
1A. GRANTEE: City of Elgin City Clerk 2A. Project Title: STEP
% Elgin Police Department
113. Address: 150 Dexter Ct. 213. Project Number: 2C. PSP Task Number(s):
Elgin, IL 60120-5555 OP2-1720-078 04-02& 13-08
2D. CFDA Number: 2E. Project Amount:
20.600&20.601 $134,472.00
1C. TIN/FEIN: 36-6005862 3. Grant Period: 10/1/2011 through 9/30/2012
1D. Vendor#: D12849
1E. Fund Type: NHTSA 402, NHTSA 410 4. DUNS: 010224772
1F. ® Federal ❑ State
Required Signatures
By signing below, the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions
set forth and any Appendices thereto.
5A. GRANTEE Project Director: 56. GRANTEE Authorizing Representative:
Name: Leigh Rawson Name: Sean Stegall
Title: Lieutenant/Patrol Division Title: City Manager
Address: 151 Douglas Avenue, Elgin, IL 60120 Address: 150 Dexter Court, Elgin, IL 60120
Phone: 847-289-2502 Phone: 847-931-5614
E-mail: raws r E-mail: II Z 10-26-11
Date
Date
Ellen Schanzle-Haskins,Chief Counsel Date
(Approved as to form)
By:
Michael R.Stout,Director Date Matthew R.Hughes,Director Date
Division of Traffic Safety Finance&Administration
By:
Gary Hannig,Secretary of Transportation Date
By:
Print Name
Print Title
Printed 10/13/11 Page 1 of 41 TS 08 STEP(Rev.06/16/11)
Illinois � arbn ent Highway Safety Project Agreement,
p Conditions & Certifications
(t of Transportation Sustained Traffic Enforcement Program (STEP)
1A. GRANTEE: City of Elgin City Clerk 2A. Project Title: STEP
% Elgin Police Department
1 B. Address: 150 Dexter Ct. 26. Project Number: 2C. PSP Task Number(s):
Elgin, IL 60120-5555 OP2-1720-078 04-02& 13-08
2D. CFDA Number: 2E. Project Amount:
20.600&20.601 $134,472.00
1C. TIN/FEIN: 36-6005862 3. Grant Period: 10/1/2011 through 9/30/2012
1D. Vendor#: D12849
1E. Fund Type: NHTSA 402, NHTSA 410 4. DUNS: 010224772
1 F. ® Federal ❑ State
Required Signatures
By signing below, the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions
set forth and any Appendices thereto.
5A. GRANTEE Project Director: 5B. GRANTEE Authorizing Representative:
Name: Leigh Rawson Name: Sean Stegall
Title: Lieutenant/Patrol Division Title: City Manager
Address: 151 Douglas Avenue, Elgin, IL 60120 Address: 150 Dexter Court, Elgin, IL 60120
Phone: 847-289-2502 Phone: 847-931-5614
E-mail: r son r 'yof E-mail: 11 s@ a .org
10-26-11
K-4
S na Date tur p, Date
Ellen Schanzle-Haskins,Chief Counsel Date
(Approved as to form)
By:
Michael R.Stout,Director Date Matthew R.Hughes,Director Date
Division of Traffic Safety Finance&Administration
By:
Gary Hannig,Secretary of Transportation Date
By:
Print Name
Print Title
Printed 10/13/11 Page 1 of 41 TS 08 STEP(Rev.06/16/11)
Illinois Department Highway Safety Project Agreement,
of Transportation Conditions and Certifications
1A. GRANTEE: City of Elgin %City Clerk 2A. Project Title: LAP
(Elgin Police Department)
113. Address: 150 Dexter Court 26. Project Number: 2C. PSP Task Number(s):
Elgin, IL 60120-5555 AL2-1720-079 13-08
2D. CFDA Number: 2E. Project Amount:
20.601 $137,139.55
1C. TIN/FEIN: 30-6005862 3. Grant Period: 10/1/2011 through 9/30/2012
1D. Vendor#: D12849
1E. Fund Type: 410 4. DUNS: 010-224-772
1F. ® Federal ❑ State
Required Signatures
By signing below, the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions
set forth and any Appendices thereto.
5A. GRANTEE Project Director: 56. GRANTEE Authorizing Representative:
Name: Leigh Rawson Name: Sean Stegall
Title: Lieutenant/Patrol Division Title: City Manager
Address: 151 Douglas Avenue Elgin, IL 60120 Address: 151 Douglas Avenue Elgin, IL 60120
Phone: 847-289-2503 Phone: 847-931-5614
E-maiZ4ra son_l ' fel E-mail egall_s in.org
10-26-11
t Date gat Date
Ellen Schanzle-Haskins,Chief Counsel Date
(Approved as to form)
By:
Michael R.Stout,Director Date Matthew R.Hughes,Director Date
Division of Traffic Safety Finance&Administration
By:
Gary Hannig,Secretary of Transportation Date
By:
Print Name
Print Title
Printed 10/12/2011 Page 1 of 20 TS 08(Rev.06/16/11)
Illinois Department Highway Safety Project Agreement,
of Transportation Conditions and Certifications
1A. GRANTEE: City of Elgin %City Clerk 2A. Project Title: LAP
(Elgin Police Department)
113. Address: 150 Dexter Court 26. Project Number: 2C. PSP Task Number(s):
Elgin, IL 60120-5555 AL2-1720-079 13-08
2D. CFDA Number: 2E. Project Amount:
20.601 $137,139.55
1C. TIN/FEIN: 30-6005862 3. Grant Period: 10/1/2011 through 9/30/2012
1D. Vendor#: D12849
1E. Fund Type: 410 4. DUNS: 010-224-772
1 F. ® Federal ❑ State
Required Signatures
By signing below, the GOVERNMENTAL BODY and the DEPARTMENT agree to comply with and abide by all provisions
set forth and any Appendices thereto.
5A. GRANTEE Project Director: 513. GRANTEE Authorizing Representative:
Name: Leigh Rawson Name: Sean Stegall
Title: Lieutenant/Patrol Division Title: City Manager
Address: 151 Douglas Avenue Elgin, IL 60120 Address: 151 Douglas Avenue Elgin, IL 60120
Phone: 847-289-2503 Phone: 847-931-5614
E-mail: rawson_I i felgi r E-mail: all_s Igin.or
6 10-26-11
re Dat6 Sig re Date
Ellen Schanzle-Haskins,Chief Counsel Date
(Approved as to form)
By:
Michael R.Stout,Director Date Matthew R.Hughes,Director Date
Division of Traffic Safety Finance&Administration
By:
Gary Hannig,Secretary of Transportation Date
By:
Print Name
Print Title
Printed 10/12/2011 Page 1 of 20 TS 08(Rev.06/16/11)
Agreement Award Notification
REQUIRED FOR ALL PROJECTS
Does this project receive Federal funds? ® Yes ❑ No
Amount of Federal funds: $134,472.00
Federal Project Number: OP2-1720-078
CFDA Number*: 20.600 &20.601
DUNS Number: 010224772
*For CFDA(Catalog of Federal Domestic Assistance) Number, refer to original Federal Award/Grant Agreement.
ANNUAL CERTIFICATION FOR COMPLIANCE
WITH FEDERAL OMB-CIRCULAR A-133
NOTICE
• Do not submit this certification to the department with your signed contract.
• This certification applies ONLY to governmental agencies, local units of government and non-profit agencies
expending federal funds for this project. It does not apply to for-profit public or private entities.
• If OMB Circular A-133 applies to your organization, this certification or a copy of your OMB A-133 single audit must
be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal
funds related to this contract.
NOTE:ANNUAL COMPLIANCE WITH THIS REQUIREMENT IS MANDATORY FOR EVERY YEAR IN WHICH
FEDERAL FUNDS ARE EXPENDED FOR THIS PROJECT BY ANY STATES, LOCAL GOVERNMENTS OR
NONPROFIT ORGANIZATIONS. FAILURE TO COMPLY WITH THE ANNUAL CERTIFICATION TO THE
DEPARTMENT WILL RESULT IN THE SUSPENSION OF PAYMENTS TO REIMBURSE PROJECT COSTS.
In accordance with OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, such non-
federal entities that expend $500,000 or more in federal awards in a year are required to have a single audit performed in
accordance with OMB Circular A-133. The Illinois Department of Transportation (IDOT)is required by federal law to
obtain and review the single audit of all entities that had any federally participating funds pass through it, irrespective of
the amount provided by IDOT. It is the responsibility of the agencies expending federal funds to comply with the
requirements of OMB Circular A-133 and determine whether they are required to have a single audit performed.
In order to comply with this requirement, your agency must provide the following information to the department on an
annual basis for every year in which you expended funds for costs associated with this project:
1. If your agency expended $500,000 (or the current OMB Circular A-133 qualifying amount)or more in federal
awards from all sources, including other agencies, in a year, you are required to have a single audit performed in
accordance with OMB Circular A-133 and submit a copy of the report to the department within the earlier of 30
days after completion of the single audit or no more than nine months after the end of your fiscal year end.
This is an annual requirement for every year in which you expended funds for this project.
Printed 10/13/11 Page 1 of 3 TS 08 STEP(Rev.06/16/11)
2. If your agency did not expend$500,000 (or the current OMB Circular A-133 qualifying amount)or more in federal
awards from all sources, including other agencies, in any fiscal year for which you expended funds for project
costs and were not required to conduct a single audit, you must complete and return the certification statement on
the following page.
This is an annual requirement for every year in which you expended funds for this project.
3. If your agency receives multiple awards from the department, only one annual submittal of this information is
required.
Please submit a copy of your OMB Circular A-133 single audit or the Single Audit Not Required Certification to:
Illinois Department of Transportation
Fiscal Operations, Room 303
Attn: Lori Beeler
2300 South Dirksen Parkway
Springfield, IL 62764
The single audit must be comprised of four parts. You have the option of including the four parts in one report or a
combination of reports. The four parts are commonly known as:
1. Comprehensive Annual Financial Report(Financial Statements).
2. Schedule of Expenditures of Federal Awards and Independent Auditor's Report thereon.
3. Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and other matters
based on an Audit of Financial Statements performed in accordance with Government Auditing Standards.
4. Independent Auditor's Report on Compliance with Requirements Applicable to each Major Program and on
Internal Control over Compliance in accordance with OMB Circular A-133.
Additional information which should be submitted:
1. Corrective Action Plan(s), if applicable.
2. Management Letter, if applicable.
3. Status of Prior Year Findings, is applicable.
For your convenience, you may also submit the information via email to Lori Beeler at Lori.Beelero)illinois.gov or via fax at
(217) 782-5634. If you have any questions, please contact Lori Beeler or Sam Frioli at(217) 782-6467.
NOTICE
• Do not submit this certification to the department with your signed contract.
• This certification applies ONLY to governmental agencies, local units of government and non-profit agencies
expending federal funds for this project. It does not apply to for-profit public or private entities.
• If OMB Circular A-133 applies to your organization, this certification or a copy of your OMB A-133 single audit must
be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal
funds related to this contract.
Printed 10/13/11 Page 2 of 3 TS 08 STEP(Rev.06/16/11)
Single Audit Not Required
I certify that did not expend $500,000 or more in federal
awards in our fiscal year and was not required to have a single audit conducted.
Signature
Title
Subrecipient Contact Information
Subrecipient:
Contact Person: Title:
Address: Phone No.
Fax No.
Fiscal Year End:
Email address:
Printed 10/13/11 Page 3 of 3 TS 08 STEP(Rev.06/16/11)