11-160 Resolution No. 11-160
RESOLUTION
ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS
IN MADISON HOMES OF ELGIN SUBDIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
the City of Elgin hereby accepts for ownership and maintenance the public improvements in the
Madison Homes of Elgin Subdivision which include sanitary sewer,water main and their respective
appurtenances within dedicated easements. Acceptance of the public improvements will add
approximately 1,500 lineal feet of 8-inch water main;three, 8-inch valves in 4-foot vaults;four fire
hydrants; 1,349 lineal feet of 8-inch sanitary sewer;fifteen sanitary manholes;four street name signs
and their respective appurtenances to the city maintained facilities.The common parcel including the
storm sewer system,pavement,sidewalk,street lights,stop signs,parkway trees and their respective
appurtenances are owned and maintained by the homeowners association
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: September 28, 2011
Adopted: September 28, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
Resolution No. 11-160
RESOLUTION
ACCEPTING FOR OWNERSHIP AND MAINTENANCE THE PUBLIC IMPROVEMENTS
IN MADISON HOMES OF ELGIN SUBDIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
the City of Elgin hereby accepts for ownership and maintenance the public improvements in the
Madison Homes of Elgin Subdivision which include sanitary sewer,water main and their respective
appurtenances within dedicated easements. Acceptance of the public improvements will add
approximately 1,500 lineal feet of 8-inch water main;three, 8-inch valves in 4-foot vaults;four fire
hydrants; 1,349 lineal feet of 8-inch sanitary sewer;fifteen sanitary manholes;four street name signs
and their respective appurtenances to the city maintained facilities.The common parcel including the
storm sewer system,pavement,sidewalk,street lights,stop signs,parkway trees and their respective
appurtenances are owned and maintained by the homeowners association
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: September 28, 2011
Adopted: September 28, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
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s i 10 MAYOR & MEMBERS OF CITY Y COUNCIL E LG I I'\i
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THE CITY IN THE SUBURBS
AGENDA ITEM: B
MEETING DATE: September 14, 2011
ITEM:
Acceptance of Public Improvements within the Madison Homes of Elgin Subdivision
($3,773 estimated five-year maintenance cost)
OBJECTIVE:
Fulfill the city's obligation to maintain reliable infrastructure for serving businesses and resi-
dents.
RECOMMENDATION:
Approve the acceptance of the public improvements for ownership and maintenance in the
Madison Homes of Elgin Subdivision.
BACKGROUND
Charles Miller Realty provided engineering plans for the development named Madison Homes
of Elgin Subdivision (Madison Homes), which were reviewed and subsequently approved by the
engineering department on August 2, 2004.
The city approved and recorded the final plat for Madison Homes in September, 2004. The plat
subdivided the parcel into seven multi-family residential lots, nine single family lots and one
common parcel with a private street. The private street is named Madison Lane. The develop-
ment is located north of Highland Avenue and east of Randall Road, and has direct access from
Highland Avenue and Trinity Terrace. A location map is attached as Exhibit A.
Charles Miller Realty constructed 20 of 35 attached family homes and four of nine single family
homes. The engineering department provided field inspection throughout the construction
process of the public and quasi-public improvements. A consultant was utilized for review and
the inspection to ensure compliance with city stormwater regulations.
Charles Miller Realty requested that the city accept the public improvements of the subdivision
for ownership and maintenance. The public improvements include sanitary sewer, water main
and their respective appurtenances within dedicated easements. In order to process accep-
tance of public and quasi-public improvements by the city council, the engineering department,
with assistance from public works, developed a final punch list of items to be addressed. After
Charles Miller Realty addressed all of the punch list items, a final field inspection was per-
formed. All items were properly addressed and therefore considered acceptable.
Charles Miller Realty turned over for ownership and maintenance the common parcel, including
the storm sewer system, pavement, sidewalk, street lights, stop signs, parkway trees and their
respective appurtenances to the homeowners association.
OPERATIONAL ANALYSIS
Acceptance of the public improvements will add approximately 1,500 lineal feet of 8-inch water
main; three, 8-inch valves in 4-foot vaults; four fire hydrants; 1,349 lineal feet of 8-inch sanitary
sewer; fifteen sanitary manholes; four street name signs and their respective appurtenances to
the city maintained facilities.
The city's acceptance of the public improvements will ensure proper general maintenance, pro-
viding residents and visitors with reliable infrastructure for business and leisure activities.
INTERESTED PERSONS CONTACTED
None.
FINANCIAL ANALYSIS AIN)
There are no direct, immediate costs associated with this acceptance. However, maintenance
and operating costs for the water main, the sanitary sewer main and their respective appurten-
ances will increase over time and will be included as part of the annual budgeting process. The
estimated five year maintenance cost is $3,773.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
N/A N/A N/A N/A N/A
LEGAL IMPACT
None.
ALTERNATIVES
None.The city's annexation agreement with the developer requires the public improvements to
be accepted.
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NEXT STEPS
1. Request a one-year guarantee for the improvements against defects caused by faulty
workmanship or inferior materials.
2. If no defects are found within one year after city council's acceptance of the public im-
provements, return the guarantee documents to Charles Miller Realty.
Originators: Omar Santos, Engineer I
Ron Rudd, Senior Engineer
Joe Evers, City Engineer
David L. Lawry, Public Services Director
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Sean R. Stegall, City Manager
ATTACHMENTS
A: Subdivision Location Map
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EXHIBIT A - LOCATION MAP
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