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11-129
P . . Resolution No. 11-129 RESOLUTION AUTHORIZING ACCEPTANCE OF U.S. DEPARTMENT OF JUSTICE 2010 COMMUNITY ORIENTED POLICING SERVICES (COPS) TECHNOLOGY PROGRAM GRANT FOR POLICE SQUAD CAR VIDEO CAMERAS AND RELATED EQUIPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that the City of Elgin, Illinois hereby accepts the U.S. Department of Justice 2010 Community Oriented Policing Services (COPS) Technology Program grant award in the amount of $460,000 for the purchase of police squad car video cameras and related equipment. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby ratifies, approves and authorizes the execution of an Award Document by Jeffrey A. Swoboda, Chief of Police, with the U.S. Department of Justice on behalf of the City of Elgin in conjunction with the subject grant award program and that Sean R. Stegall,City Manager,is hereby authorized and directed to execute said Award Document with the U.S. Department of Justice on behalf of the City of Elgin in conjunction with the subject grant award program,a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: July 27, 2011 Adopted: July 27, 2011 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis, City Clerk U. S. Department of Justice 0, Community Oriented Policing Services Grants Administration Division Law Enforcement Technology Modified 145 NStreet,N.E. Washington,DC 20530 Memorandum To: Chief of Police Jeffery A. Swoboda Elgin,City of From: Andrew A. Don,Assistant Director for Grants Administration Verlena Braxton,Grant Program Specialist Re: Law Enforcement Technology Financial Clearance Memo A fmancial analysis of budgeted costs has been completed. Costs under this award appear reasonable,allowable,and consistent with existing guidelines. Exceptions/Adjustments are noted below. OJP Vendor#: 366005862 ORI#: IL04506 DUNS#: 010224772 Grant#: 2010CKWX0496 Budget Category Proposed Budget Approved Budget Adjustments Disallowed/Adjusted-Reasons/Comments Equipment $460,000.00 $460,000.00 $0.00 Direct Costs: $460,000.00 $460,000.00 $0.00 Grand Total $460,000.00 $460,000.00 $0.00 Grand Total: Federal Share: $ 460,000.00 Applicant Share: $ 0.00 Cleared Date: 6/14/2011 Overall Comments: All cost listed in the budget were programmatically approved based on the final Budget Detailed Worksheets submitted by your agency to the COPS Office. Maintenance agreements(if applicable)must be purchased and paid in full within the three-year grant period. Prior to the obligation,expenditure or drawdown of grant funds for non-competitive contracts in excess of$100,00,grantee must submit a sole source justification to the COPS Office. If the vendor number on this form differs from the EIN number included in your application,then for administrative purposes only,we are assigning a different vendor number to your agency. The reason for this administrative change is that your original EIN number has been assigned to another agency. If this applies to your agency,please use the new vendor number on all financial documents related to this grant award. The vendor number should not be used for IRS purposes and only applies to this grant. __77--,- .--''',,, ,- -- U S.-Depaitment of-JJustice _ j - Community Oriented- olicing_Services = Grants A inistration Dim ®n – — - Law Enfor--cemelarechology- _ - - TreasuryAe-count Symbol(TAS) 5X040 Grant#. 2010CKW0496 = - - - - - ORIS#: iL04506--_ _ _= _ =-- ApplicantOrganization's Legal Name: Elgin,pity of = _ QIP Ven=dor#:_--366005862_ = =_ - DUNS#: -0102-2A,772 - _ - = Law-Enforcement Executive Chief of Police JefferyA. Swdboda - = ddr _ = _ = _ _ - ess- r 51 Douglas A nue - ---- _ --=City Stag Zip Code: Elgin;IL 60120 = - = _ - _ = Telephone: (847)289 _ 1- - Fax-S47)289-2350- = _ - Government Executive: Municipal-Administrator=Sean Stegall - _ - Address:- =150 Dextel`Court -- __ Lty.State, Zip Caere Elgin,I0120 TelePne: (847=)°=931-5590 - - - ax: =(847)931-5610 - -- _ - -Award Start Date: =12/16/2009 = Awed-End-Date. 12/15/2012 =- Award tint: = $460,090-00 _ - - - 4/ _ •Vridr_ - _ _ i-'-A - - ---_-- --- ,'---. -------=== - =------- Bernard Melekian = = Date Direor = == = _ __ 54 signing=this Award Dociiinent,the grantee-agrees to-a ide by a1J20 Grant Terms and Conditions on tl e reverse-side ams'- = document an�lie attaches s= - = - _ _ _ Siu.: `s Enforcement Official_with the Tamped Name and Title ofl�awnforceent _ Date _.=___ = euo - o Ac is Grant Award __ --- 'ficial —___ -- �_ -_ �,- = �e St= t - T I - _ 1 Signature of Goverment Official with the A �rtty to Typed; •ame an rt e o= ove Ent cm mate -- Accept this Gott lward — _` _-_ Fall statementsor claims madeeiaconnection with COPS grants may result in fines imprisonment,debarment om -= Awar&I1M __ participating in federal grantsotcontracts and/or--any renter available by law to the Federal Gover rent. -- - 9691 — -= __--;---.ii_ _------- --- ;=-1--:AJ.S.Department of Justice ---- -- -- ,--_, s_.-- -----_--- --- - -, -Office-e=Cornmunity Ort&nted Polieirig Services _ _ _--,, , „ r._ = , _ , __ == --f.-----.:-= -----21n 0 Technology Terms and'ConditiMis — - =,- .•----,•::-, --, = -- 11. The grantee agrees to comply_Avith 28-C.F,R.Part--61-(ProcechTres for Implementing the National-EnvironmentE,Rolicy Act). - :- - — „ =- -_ =•, -,_= ,,, - _-_ =--• •,_ -- --- • 7,-- 19. False staMnierits orLelaint--made iii-connectioirtvith COPS grants may result infines,imprisonment,or debarment fromparticapating in fedfraftrants or contracts,and/or =-, --- _ _ -4-tty other-A4MeAy available-by law. -"rt.-- a:fa t'-' -." ','•:.= _'t = =. a , -_ __ -a-= •-•-- ___-_ _. - _ --a - -•a a.," . --•= ___ . s7= 20. The recipient agrees tec-cirirriay withvany-additional requirements that may be imposed dunng the grant perfOrtriance period if the awarding agency determiritsethat the - , . recipient is a high-risk Fautet-(28 C.FRA3-arts 66 and 70), ,.-,• ,--_ ••==-.: : , _ -_--=-, v _ .•,. -,' -_;,, _--_--: -_ , ,_• =7=_ a"- - - s= _ -a =•.,_-.--a.c _ -- - - '--f-- - = --- .ss= .--• — . 17 a=a _--,--a as " - =-= =7_a_-=- a a== "a•a=' = - _= - -=, - -a_- _-= _-•.,- - a ,,, _ ±,, _ --a- .s_ = == a = =, . ===,-- --•z = = -. ata -a.- = = .- • -7---- a_ - ra-a-= __ -• a-= a=_= a•-= ___. _, _.., _ - --, - .---= - --:4 =--- .== - -t--_ '•• - ' - ,== -= ',. -----, -,,- - -- =_-__ •-•. - -,:.--_-- ___ __ _,r_ _ __ _- --, -, - - -I=-• ".".= -'- . = —_ =--" -II = - = , _ — =,= „ -", -- :.'" ---"----1.- -„- -, .---t_f -- --.-z- "---" -'• - _z." , --7. -- --- 7a-= - ----. __ ----- _ _-,- _ -- - ,,. :_ . . ��ENVBER5OFOTY {�[>UNOL ELGIN THE crry IN THE SUBURBS � AGENDA ITEM: K- K4EET|N5DATE: July 13, 2011 ITEM: Consideration of Acceptance of the Department of Justice COPS I010 Technology Grant for Purchase and Installation of Squad Car Video Cameras and Related Equipment ($460,000 in grant proceeds) OBJECTIVE: To complete the replacement of squad car video cameras and install related infrastructure and equipment. RECOMMENDATION: Authorize the acceptance of the COPS 2010 grant opportunity to fund the purchase and instal- lation of squad car video cameras and their related components and infrastructure in the amount of$460,000. BACKGROUND In 2003, mobile digital video camera systems were purchased from Digital Safety Technologies for police vehicles and were subsequently installed. In 2005, Digital Safety Technologies was sold to another company that ultimately went bankrupt three years later, and the video sys- tems purchased were no longer supported. The system has slowly deteriorated and consistent, reliable video documentation of traffic stops is not always possible. Due to the high cost of total system replacement, grant funding was sought and the project was separated into two phases: 1) replacement of inoperable, or nearly inoperable, video camera systems; and 2) later-date replacement of unsupported, yet still functioning, video camera sys- tems. Phase one of the video camera project was completed in 3010 and phase two is now ready to begin. OPERATIONAL ANALYSIS The police department's utilization of in-car video recording systems is recognized as an asset r�p-~ within the department. While there was initial reluctance to the practice ofhaving traf0c stops V ` and other enforcement activities recorded on video, the in-car video recording system has proven to be a benefit for police officers. The in-car video system can be used to record en- forcement activities including, but not limited to: ^� • DUI stops • Proper and needed use of restraints • Lawful use of force • Resisting arrest • Domestic violence calls • Establishing probable cause • Lawful entry Disputes or complaints from citizens regarding police officer conduct during any such activities are quickly resolved because the video recording plainly documents the police officer acted properly during the disputed interaction. This reduces the potential for frivolous lawsuits being filed against the city. The video recordings from the in-car cameras are also used as evidence to support prosecutions for unlawful conduct that can be captured through the recordings. Phase one of the pr 'ectconsistedofarequestin2OO9for $35O,OOOinCongressiona| Apprmpri' ations funds, submitted through Congressman Bill Foster's office. The request was generated to fund replacement of inoperable video camera systems. The request was successful and funds for the first phase of the video equipment replacement costs were secured and that phase of the prject has been completed. Phase two of the project will address the remaining video cameras and secure the necessary infrastructure to support the new video system. Infrastructure support will include storage, backup and retrieval means for video footage. Technology has advanced to a level that allows the department to capture multiple high-resolution camera video feeds and vehicle telemetry data resulting in very large file sizes. Accommodations need to be in place to meet the storage demand, as well as the departmental data retention requirements, and those retention re- quirements that e'quirennentsthat are mandated by law. The infrastructure being purchased will not only allow for storage, but will also provide a backup means to ensure no data is lost. INTERESTED PERSONS CONTACTED None. FINANCIAL ANALYSIS This is the second phase of a two-phase project. This purchase and installation of squad car vid- eocanmerasvvi|| befu||yfundedvvith $4GO,O00of[C]PSgrantproceeds. Theci1yisnotrequired to contribute matching funds. Funds will be reimbursed as purchases are made and the invoices are submitted to the Department of Justice COPS office. Phase one of the project was funded with a $250,000 Congressional Appropriation. For informational purposes, a listing of recent police department grant activity is provided (see Attachment A). — - • . . ruh. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT BUDGETED AVAILABLE General 010-2306-731.93'85 239711 $710,000 $460,000 LEGAL IMPACT To maintain consistency with phase one equipment, the department seeks to utilize the same vendors for all portions of the second phase of the project. An exception to the procurement ordinance is requested in accordance with exclusion five: "purchases made pursuant to any joint purchasing program sponsored by the state or other governmental agency or association." CDS Office Technology ($287,874.95) was selected to provide the Panasonic Arbitrator cameras during phase one; they are a part of the State of Illinois Purchasing Program. Dell ($144,927.05) hardware was selected in order to maintain consistency with current records management in- frastructure; they are a part of the Midwestern Higher Education Consortium. In 2010, bid 10- 35 was opened and ultimately awarded to Ultra Strobe Communications ($27,198) for installa- tion O'35xvasopenedandu|tinnate|yavvardedtoU|tra5trobeCornnnunicotions /$27,1S8\ forinstai|a- tion services related to squad car cameras. The department proposes to again contract for in- sta||ationservicesre|atedtothevideocarnerasthroughofurtherarnendnnenttotheagreernent with Ultra Strobe. ALTERNATIVES The city council may elect not to accept the grant and other means of funding may be sought to replace the video cameras and related infrastructure. NEXT STEPS 1. Accept the grant. 2. Initiate purchases related to the grant. 3. Install all equipment and provide training to end-users. 4. Finalize grant. 4.! k � Originators: Kristie Hilton, Management Analyst Jeffrey Swoboda, Chief of Police Final Review: Colleen Lavery, Chief Financial Officer William A. Cogley, Corporation Counsel/Chief Development Officer Richard G. Kozal, Assistant City Manager/Chief Operating Officer Sean R. Stegall, City Manager ATTACHMENTS A: Listing of recent police department grant activity B: Grant contract from the Department of Justice COPS office C: Quotations from CDS, Ultra Strobe and Dell .4.1) "") . . Elgin - )lice Department Grant Summar3leport Thursday,July 07,2011 Page 1 of 6 Grant: Bullet-Proof Grant Partnership Year: 2010 Status: Awarded Awarded Amt: $32368.00 Agency: DOJ Date Submitted: 3/1/2010 Requested Amt: $64,736.00 POC: Jen Phillips/Lacey Roberts Notification Date: 9/29/2010 City Match: $32,368.00 Items Requested: Reimbursement for bullet-proof vests In-kind Amt: $0.00 C3 Other Agencies Status Summary: Grant administered by Lacey Roberts. EPD Award: $32,368.00 Other Agency Amt: $0.00 Grant: Illinois Justice Assistance Grant Year: 2010 Status: Awarded Awarded Amt: $24;319.40 Agency: JAG Date Submitted: 7/6/2010 Requested Amt: $24,319.40 POC: Kristie Hilton Notification Date: 7/6/2010 City Match: $0.00 Items Requested: 5 laptops,gang database conversion,signature capturing devices and software licensing In-kind Amt: $0.00 0 Other Agencies Status Summary: Laptops,data conversion,software and signature capturing devices have been purchased. Hilton is the administrator EPD Award: $24,319.40 for this grant. Other Agency Amt: $115,711.60 Grant: Planning,Evaluation and Technology Improvement I-Case Interfacefundin Year: 2010 Status: Awarded Awarded Amt: „ . $30;000.00 Agency: ICJIA Date Submitted: 11/16/2010 Requested Amt: $30,000.00 POC: Kristie Hilton Notification Date: 1/5/2011 City Match: $0.00 Items Requested: Interface between EPD and ISP I-CLEAR/I-case In-kind Amt: $0.00 0 Other Agencies Status Summary: Grant paperwork has been approved and finalized. NWS and ISP to being working on interface. EPD Award: $30,000.00 Other Agency Amt: Elgin Police Department Grant Summary Report Thursday,July 07,2011 Page 2 of 6 Grant: Secure our Schools Year: 2010 Status: Awarded Awarded Amt: $229450,00 Agency: DOJ Date Submitted: 6/28/2010 Requested Amt: $442,400.00 POC: Kristie Hilton Notification Date: 9/29/2010 City Match: $6,250.00 Items Requested: EPD items:6 laptops,7 breathalyzers =$6,250 / U46 items: 4 camera systems,41 card key access systems,8 In-kind Amt: $0.00 portable AED's and 72 two-way radios=$222,900. This is a 50/50 grant. EPD provides a match of$6,250 for items and U-46 provides a matching$222,900. 0 Other Agencies Status Summary: Agreement has been signed off on by both U-46 and Elgin. Laptops and breathalyzers have been purchased for Elgin; EPD Award: $6,250.00 all future spending is to be done by U-46. Hilton is the reporting person for this grant. Other Agency Amt: $222,900.00 Grant: 2010 Technology Grant Year: 2010 Status: Awarded Awarded Amt: "$4604000,00 Agency: DOJ/COPS Date Submitted: 10/1/2009 Requested Amt: $460,000.00 POC: Kristie Hilton Notification Date: 6/12/2010 City Match: $0.00 Items Requested: Squad car video cameras In-kind Amt: $0.00 0 Other Agencies Status Summary: Re-appropriation denied(the 230K/split between video cameras and RMS). Full amount will be spent on the squad EPD Award: $460,000.00 car video project. Paperwork being presented to council on 7/13/2011. Other Agency Amt: $0.00 Grant: Highway Safety Project Agreement-Labor Day .' - Year: 2009 Status: Awarded Awarded Amt: ', $.8,236.00 Agency: IDOT Date Submitted: 7/7/2010 Requested Amt: $8,236.00 POC: Spejcher/Adjudication Lieutenant Notification Date: 9/20/2010 City Match: $0.00 Items Requested: Traffic enforcement officer salary support In-kind Amt: $0.00 El Other Agencies Status Summary: Paperwork to be submitted for cost reimbursements re:Labor Day. Lacey Roberts is now the contact person. EPD Award: $8,236.00 Other Agency Arra: $0.00 J j Elgin lice Department Grant Summar:leport -) . Thursday,July 07,2011 Page 3 of 6 Grant: Sustained Traffic Enforcement Program Year: 2010 Status: Awarded Awarded Amt: $105,665.00 Agency: IDOT Date Submitted: 1/18/2010 Requested Amt: $105,665.00 POC: Spejcher/Adjudication Lieutenant Notification Date: 9/29/2010 City Match: $0.00 Items Requested: Traffic enforcement officer salary support In-kind Amt: $0.00 0 Other Agencies Status Summary: Council actions are complete. Grant is currently being administered. EPD Award: $105,665.00 Other Agency Amt: $0.00 Grant: Highway Safety Project.Local Alcohol Program Year: 2010 Status: Awarded Awarded Amt: $130,080.00 Agency: IDOT Date Submitted: 1/18/2010 Requested Amt: $130,080.00 POC: Spejcher/Adjudication Lieutenant Notification Date: 9/29/2010 City Match: $0.00 Items Requested: Traffic enforcement officer salary support In-kind Amt: $0.00 0 Other Agencies Status Summary: Council actions are complete. Grant is currently being administered. EPD Award: $130,808.00 Other Agency Amt: $0.00 Grant: Law Enforcement&Prosecutor-Based Victim Assistance Services Year: 2010 Status: Awarded Awarded Amt: $38,858,00 Agency: ICJIA Date Submitted: 6/1/2010 Requested Amt: $38,858.00 POC: Stingley/MID Lieutenant Notification Date: 9/1/2010 City Match: $0.00 Items Requested: Part-time domestic violence case worker(Lark). In-kind Amt: $9,714.00 0 Other Agencies Status Summary: Paperwork has been finalized. Financial reporting is the only to-do left to perform for this grant. Stingley/Rafferty. EPD Award: $38,858.00 Other Agency Amt: $0.00 Elgin Police Department Grant Summary Report Thursday,July 07,2011 Page 4 of 6 Grant: Domestic Violence Program Year: 2010/13 Status: Awarded Awarded Amt: $104,888,Q0 Agency: ARRA/JAG Date Submitted: 3/1/2010 Requested Amt: $104,888.00 POC: Stingley/MID Lieutenant Notification Date: 8/24/2010 City Match: $0.00 Items Requested: Part-time domestic violence case manager for three years. In-kind Amt: $0.00 ❑ Other Agencies Status Summary: Paperwork has been finalized. Financial reporting is the only to-do left to perform for this grant. Stingley/Rafferty. EPD Award: $104,888.00 Other Agency Amt: $0.00 Grant: Starcom21 Grant Year: 2009 Status: Closed Awarded Amt: .$88;80040 Agency: ICJIA Date Submitted: 7/13/2010 Requested Amt: $88,800.00 POC: Kristie Hilton Notification Date: 8/17/2010 City Match: $0.00 Items Requested: Awarded 14 portable radios and 4 mobile radios. In-kind Amt: $0.00 ❑ Other Agencies Status Summary: This grant has been completed and closed. EPD Award: $88,800.00 Other Agency Amt: $0.00 Grant: COPS Grant Year: 2009 Status: Closed Awarded Amt: $250,000,00 Agency: DOJ Date Submitted: 1/1/2009 Requested Amt: $250,000.00 POC: Mike Bayard Notification Date: 1/1/2010 City Match: $0.00 Items Requested: Originally,a helicopter(O'Shea). Reappropriated to in-car video cameras In-kind Amt: $0.00 ❑ Other Agencies Status Summary: Closed;all paperwork pertaining to this grant has been finalized;financial on 7/16/2010 and final summary on EPD Award: $250,000.00 2/7/2011. Other Agency Amt: $0.00 ....ilk . Elgin 1plice Department Grant Summar3leport v . Thursday,July 07,2011 Page 5 of 6 Grant: Victim's Assistance Grant Year: 2011 Status: Denied Awarded Amt: $0.00 Agency: AG Date Submitted: 1/1/2010 Requested Amt: $12,000.00 POC: JoAnn Stingley Notification Date: 9/3/2010 City Match: $0.00 Items Requested: Part-time domestic violence case worker(Lark). In-kind Amt: $0.00 O Other Agencies Status Summary: Through no fault of EPD personnel,the FY2011 Victim's Assistance grant will not be funded. EPD Award: $0.00 Other Agency Amt: $0.00 Grant: Urban Violence Community Policing Development Project Year: 2010 Status: Denied Awarded Amt: $0.00 Agency: COPS Date Submitted: 6/23/2010 Requested Amt: $83,070.00 POC: Kristie Hilton Notification Date: 9/29/2010 City Match: $0.00 Items Requested: Video equipment and CrimeView. In-kind Amt: $0.00 E Other Agencies Status Summary: All awards for this grant were provided to universities and chiefs of police associations. EPD Award: $0.00 Other Agency Amt: $0.00 Grant: Illinois Terrorism Task Force/ILEAS FY09 Intermodal Security Grant Year: 2009 Status: Denied Awarded Amt: .$0.00 Agency: ILEAS Date Submitted: 2/16/2011 Requested Amt: $170,000.00 POC: Kristie Hilton Notification Date: City Match: $0.00 Items Requested: Tactical robot,APX radios,medical kits,ballistic blankets In-kind Amt: O Other Agencies Status Summary: Application denied;we had no true intermodal facilities-preventing us from progressing further. EPD Award: $0.00 Other Agency Amt: Elgin Police Department Grant Summary Report Thursday,July 07,2011 Page 6 of 6 Grant: COPS Hiring Program Year: 2011-13 Status: Submitted Awarded Amt: $0.00 Agency: COPS Date Submitted: 5/25/2011 Requested Amt: $2,210,621.00 POC: Kristie Hilton Notification Date: City Match: $0.00 Items Requested: 7 sworn officers In-kind Amt: ❑ Other Agencies Status Summary: EPD Award: $0.00 Other Agency Amt: Grant: Neighborhood Revitalization Award Year: 2011 Status: Submitted Awarded Amt: $0.00 Agency: MetLife Date Submitted: 2/28/2011 Requested Amt: $25,000.00 POC: Sue Olafson Notification Date: City Match: $0.00 Items Requested: Looking to fund public information/community communication expenditures,but this was the preliminary. In-kind Amt: ❑ Other Agencies Status Summary: Application made the cut to round two;Sue 0.is working on it. EPD Award: $0.00 Other Agency Amt: In-Kind Amount $9,714.00 Requested Amount $4,248,673.40 EDP Match: $38,618.00 Total Awarded Amount $1,502,364.40 Partner Agencies Award Amount $338,611.60 EPD Award Amount $1,280,192.40 Report Managed by Analyst K Hilton • • ,:'•* • U.S. Department of Justice -'. Office of Community Oriented Policing Services(COPS) Office of the Director 145 N Street,NE Washington, DC 20530 June 14,2011 Chief of Police Jeffery A. Swoboda Elgin,City of 151 Douglas Avenue Elgin, IL 60120 Re: Technology Grant#2010CKWX0496 ORI#: 11,04506 Dear Chief of Police Swoboda: Congratulations! On behalf of Attorney General Eric Holder, I am pleased to inform you that the COPS Office has approved your agency's request for funding in the amount of$460,000.00 under the COPS Technology Program. Enclosed in this packet is your grant award. The award document must be signed and returned to the COPS Office within 90 days from the date of this letter to officially accept your grant. Beginning on the reverse side of the grant award is a list of conditions that apply to your grant. You should read and familiarize yourself with these conditions. In addition,your Grant Owner's Manual and other important information to assist you with the implementation of your award are available online at http://www.cops.usdoj.gov/Default.aspThem=243 1. rThe official start date of your grant is December 16,2009. Therefore,you can be reimbursed for approved expenditures made on or after this date. Please carefully review the Financial Clearance Memorandum included in your award package to determine your approved budget, as some of your requested items may not have been approved by the COPS Office during the budget review process,and grant funds may only be used for approved items. Also, please be aware that any vendor or contractor who participated in drafting your grant application may not receive federal funding for any procurement under this award. 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Eh" .14 ''.. , --.,...e.., . , .. .,,,,,,!„o . • . ,• , „ re.I . • .., ",,., . ,,'. ::-.. .- , . . . . . , .,.. :11 . .?''':.,! ,•- - ,I,- . - . . . . . ... . . , . . . .. , . . . . •""' ' • • U.S.Department of Justice Office of Community Oriented Policing Services 2010 Technology Program Grant Terms and Conditions By signing the Award Document to accept this Technology Program grant,your agency agrees to abide by the following grant conditions: I rantee agrees to comply with the terms and conditions in the 2010 COPS Technology Program Grant Owner's Manual;COPS statute(42 U.S.C.§.3796dd,et seq.);28 C. cart 66 or 28 C.F.R.Part 70 as applicable(governing administrative requirements for grants and cooperative agreements);2 C.F.R.Part 225(OMB Circular A-87),2 C.F.R.Part 220(OMB Circular A-21),2 C.F.R.Part 230(OMB Circular A-122)and 48 C.F.R.Part 31.000 et seq.(FAR 31.2)as applicable(governing cost principles);OMB Circular A-133(governing audits);representations made in the COPS Technology Program grant application;and all other applicable program requirements,laws,orders, regulations,or circulars. 2. The grantee acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its Technology Program application. 3. The funding under this project is for the payment of approved costs for the continued development of technologies and automated systems to assist state,local,and tribal law enforcement agencies in investigating,responding to,and preventing crime.The allowable costs for which your agency's grant has been approved are limited to those listed on the Financial Clearance Memorandum,which is included in your agency's award package. The Financial Clearance Memorandum specifies the costs that your agency is allowed to fund with your Technology grant.It also describes any costs which have been disallowed after review of your proposed budget.Your agency may not use Technology grant funds for any costs that are not identified as allowable in the Financial Clearance Memorandum. 4. Travel costs for transportation,lodging and subsistence,and related items are allowable under the Technology Program with prior approval from the COPS Office,Payment for allowable travel costs will be in accordance with 2 C.F.R.Part 225(OMB Circular A-87,Cost Principles for State,Local,and Indian Tribal Governments),2 C.F.R.Part 220 (OMB Circular A-21,Cost Principles for Educational Institutions),2 C.F.R.Part 230(OMB Circular A-122,Cost Principles for Non-Profit Organizations),and 48 C.F.R.Part 31.000,ct seq.(FAR-31.2,Cost Principles for Commercial Organizations),as applicable. 5. When procuring information-sharing services,hardware,software,or other equipment,the grantee agrees to procure and implement those items in accordance with the applicable standards outlined in the terms and conditions of the Grant Owner's Manual. 6. State,local,and tribal governments must use Technology Program grant funds to supplement,and not supplant,state,local,or Bureau of Indian Affairs(BIA)funds that are already committed or otherwise would have been conmiitted for grant purposes(hiring,training,purchases,and/or activities)during the grant period.In other words,grantees may not use COPS funds to supplant(replace)state,local,or Bureau of Indian Affairs funds that would have been dedicated to the COPS-funded item(s)in the absence of the COPS grant. 7. Your agency may request an extension of the grant award period to receive additional time to implement your grant program.Such extensions do nc provide additional funding.Only those grantees that can provide a reasonable justification for delays will be granted no-cost extensions.Extension requests must be received prior to the end date of the award.Any extension requests received after an award has expired will be approved only under very limited circumstances. 8. ionally,a change in an agency's fiscal or law enforcement situation necessitates a change in its Technology Program award.Grant modifications under the Technology Pr ire evaluated on a case-by-case basis.All modification requests involving the purchase of new budget items must be approved,in writing,by the COPS Office prior to the .,,lamentation.In addition,please be aware that the COPS Office will not approve any modification request that results inanincrease of federal funds. 9. The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Technology Program.The grantee agrees to cooperate with the monitors and evaluators. 10. To assist the COPS Office in the monitoring of your award,your agency will be responsible for submitting periodic programmatic progress reports and quarterly financial reports. 11. Federal law requires that law enforcement agencies receiving federal funding from the COPS Office must be monitored to ensure compliance with their grant conditions and other applicable statutory regulations.The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing.Both aspects of grant implementation—compliance and programmatic benefits—are part of the monitoring process coordinated by the U.S.Department of Justice.Grant monitoring activities conducted by the COPS Office include site visits,office-based grant reviews,alleged noncompliance reviews,financial and programmatic reporting,and audit resolution.As a COPS Technology grantee,you agree to cooperate with and respond to any requests for information pertaining to your grant. 12. All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan(28 C.F.R.Part 42 subpart E). 13. Grantees using Technology Program funds to operate an interjurisdictional criminal intelligence system must comply with operating principles of 28 C.F.R.Part 23.The grantee acknowledges that it has completed,signed and submitted with its grant application th-relevant Special Condition certifying its compliance with 28 C.F.R.Part 21 14. Grantees who have been awarded funding for the procurement of an item(or group of items)or service in excess of$100,000 and who plan to seek approval for use of a noncompetitive procurement process must provide a written sole source justification to the COPS Office for approval prior to obligating,expending,or drawing down grant funds for that item. 15. The grantee agrees to submit one copy of all reports and proposed publications resulting from this grant 20 days prior to public release.Any publications(including written, software,visual,or sound,but excluding press releases,newsletters,and issue analyses),whether published at the recipient's or government's expense,shall contain the following statement:"This project was supported by Grant 4 ,awarded by the U.S.Department of Justice,Office of Community Oriented Policing Services.The opinions contained herein are those of the author(s)and do not necessarily represent the official position or policies of the U.S.Department of Justice.References to specific companies,products,or services should not be considered an endorsement by the author(s)or the U.S.Department of Justice.Rather,the references are illustrations to supplement discussion of the issues." 16. The grantee agrees to complete and keep on file,as appropriate,a Bureau of Citizenship and Immigration Services Employment Eligibility Verification Form(1-9).This fore used by recipients of federal funds to verify that persons are eligible to work in the United States. 17. o meditate communication among local and state governmental agencies regarding various information technology projects,the grantee agrees to notify the appropriate State Information Technology Point of Contact of the receipt of this grant award.For a list of State Information Technology Points of Contact,visit bop1iwww.ii.ojuovidefault.asnx?area=pwlicyAndPracnce&patte=1046. I:. 'h 1.,„„0,1:y •""'iIRP 'E r. :,,b', .. Ilijiiii,i. h n5 $j:° i; Y <• siC'iP •`,• .:,f • ,^III! ,., ,, '` ,,,;I 'j j� y. "' < 411'719' M ; g> a{v 1.: . ;' v<,,'',;! ,,..:.' ! iii• 'I'„ 1''i .• E g L #.!"il lillau;g; a>,'?;I1iNl ' q' 1 {< ',,i,:;,:, s_xi ,., i'.''-ii,;) 6 '..' ah' 4.,* '9N' ;j 11 : ,b!1611 4'''''. p kiI, «. .j f. IIIA . iP! 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" sem, "i-i1 di-a =E'" ��I �" • I�liyllllR"; {� ,g II .S; i.t ?,`, 'I: , '1�:'';;,:' i,:i ,'" "' .Y ,;e �,;."Q, N ,,, .: ii 1;: ..,. i' ':'' 4.„, .x f .i •.J 41:gni , 4. „i 1�, --' „# ., �«', '�1,. r!;t,' iU :T.* i ''',it.T.4; ;VIII "'i', :i....014. t.3 r s "3 1,:,.. �N .d r' E i.,: ,�;1� pp ,,,i'',' f; :.'"40, t',l F. l F:,Q .<_ 111 _ ', 14 tZ ' 4..1, ii'O.s f€ ` f e yRp°_ ..* ,; g1, ,,,ii,, ii » ii' X Y 'II?. I' Q "' ipA t 1 ,'� a:< > ,i.� •g+" }j. 7 fv • � .. 8 'i' '? it "`''' t `a 4 `r., .,ff$ •E i i G'#jj �, - 'E fill' r>j= �II.;I, ' I,hl11�l,il, i0 � E'Inl�� i,. ti ' l i #�,. e:: !111'- ";; IPI!:; •r , „ ;� ' a. „ 7 ,- . , s .. :1F ,i _ SII, �':: " :! 1l. 4* 1., I 1"'"�€ 16 In', '4,{ d_ , ,il!' ,. Bx ,g" , /,� . 11 1P�:rr •c ,IIPI�:i; :I'' ,•) ,I .r $-': �IIp,.,: �1A', ;, i, N $s:, ui1911Rry ',' ':,11,,� NI41 1.111'4; ` fit. ytr• "'i, +� .� a tl'Iljllll 11 •4: 4.. . K�� �, ., 3 i,' ....'$1,,,I !:, "e f 5 .11," •' I'� �I .l v ii,, .�,IIIGiir 1}gtv ;• +a'111I,z <1s .- i.fk :'III. q, , ,„ - t nk? FL ' !; 'a cur:, : i44.) . .. .. ..„. . r` U. S. Department of Justice Community Oriented PolkingServices Grants Administration Division Law Enforcement Technology Modified 145 N Street,N.E. Washington.DC 20530 Memorandum To: Chief of Police Jeffery A. Swoboda Elgin,City of From: Andrew A. Dorr,Assistant Director for Grants Administration Verlena Braxton,Grant Program Specialist Re: Law Enforcement Technology Financial Clearance Memo A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable,allowable,and consistent with existing guidelines. Exceptions I Adjustments are noted below, OJP Vendor#: 366005862 ORI#: 1L04506 DUNS#; 010224772 Grant#: 2010CKWX0496 Budget Category Proposed Budget Approved Budget Adjustments Disallowed/Adjusted-Reasons/Comments ment $460,000.00 $460,000.00 $0.00 t Costs: $460,000.00 $460,000.00 $0.00 Grand Total $460,000.00 $460,000.00 $0.00 Grand Total: Federal Share: $ 460,000.00 Applicant Share: $ 0.00 Cleared Date: 6/14/2011 Overall Comments: All cost listed in the budget were programmatically approved based on the final Budget Detailed Worksheets submitted by your agency to the COPS Office. Maintenance agreements(if applicable)must be purchased and paid in full within the three-year grant period. Prior to the obligation,expenditure or drawdown of grant funds for non-competitive contracts in excess of$100,00,grantee must submit a sole source justification to the COPS Office. If the vendor number on this form differs from the EIN number included in your application,then for administrative purposes only,we are assigning a different vendor number to your agency. The reason for this administrative change is that your original EIN number has been assigned to another agency. If this applies to your agency,please use the new vendor number on all financial documents related to this grant award. The vendor number should not be used for IRS purposes and only applies to this grant. r K:AM4 CDS Office Technologies ilU780 Belden Avenue,Suite A Quotation Addison,Illinois 60101 United States Date �--� http://www.cdsofficetech.com May 26,2011 10:26 AM CDT �F1, Doc# TECINVESILENOIESi 427108-rev 1 of 1 Description ENTIRE ARBITRATOR SET-UP SalesRep Ketchum, Michael (P)630-305-9034 Customer Contact Bayard,Mike (P)(847)289-2574(F)(847)289-2799 bayard_m©cityofelgin.org Customer Bill To Ship To Elgin Police Department(20500) Elgin Police Department Elgin Police Department 151 Douglas Avenue Bayard,Mike Bayard,Mike Elgin,Illinois 60120 151 Douglas Avenue 151 Douglas Avenue Elgin,Illinois 60120 Elgin, Illinois 60120 (P)(847)289-2574 (P)(847)289-2574 i Customer P0: Terms: [Ship Via: ;None Unknown ;UPS Ground Special Instructions: !Carrier Account#: Do not ship until all items are in. None iem+.- Cr pt on Part P. ty Tax On t Pr ce v; TOt PANASONIC ARBITRATOR 360 KIT 1 Panasonic ARBTR-KIT-360 40 No $4,200.00 $168,000.00 Arbitrator kit MK2.0,front camera,VPU recorder,in-car mic,wireless mic,software OPTIONS%ACCESSORIES . 2 Lind Electronics CBLMS-00200 40 No $35.00 $1,400.00 SIREN DETECTOR CABLE FOR USE WITH PANASONIC ARBITRATOR-40"CABLE 3 Panasonic-2.4GHZ WIRELESS MIC TRANSMITTER,CHARGER SET REPLACES CCR24TPNA CCR24TXPNA 140 No $245.00 $34,300.00 4 Panasonic 2.4GHZ WLS MIC SET CCR24PNA 10 No $428.00 $4,280.00 Includes Rx Receiver 5 Panasonic-ARBITRATOR REAR SEAT IR CAMERA CN258IR-P 40 No $130.00 $5,200.00 Panasonic RP SDW32GU1K 6 RP-SDW32GU1K 10 No $333.00 $3,330.00 Flash memory card-32 GB-Class 10-SDHC 7 Panasonic PAPDC2462-2838 40 No $132.50 $5,300.00 LIND Distribution Box Includes Cable Set Without GPS Antenna 8 Panasonic-ANTENNA-THREADED BOLT FOR ARBTR 360-WHITE A360-WLSAP-BWT 40 No $299.00 $11,960.00 9 Primera Bravo XRP Disc Publisher 63780 1 No $4,995.00 $4,995.00 Disk duplicator-slots: 100-DVD±R x 2-Hi-Speed USB-external-black Primera Bravo XRP Kiosk Mode Kit __ 10 CD/DVD duplicator output tray-capacity: 100 CD/DVD 63789 1 No $99.95 $99.95 SERVICES&PROTECTION PLAN 11 Panasonic-ARBITRATOR 360 S/W MNT-AGMT 5YR PER VPU CF-SVCARB2AMA5Y 40 No $592.75 $23,710.00 Note:Includes software updates,help desk support,and incident packs. 12 Panasonic-2YR EXTENDED WARR ARBITRATOR 360 4&5YR CF-SVCARB2EX2Y 40 No $445.00 $17,800.00 13 Panasonic-ARBITRATOR 360 SOFTWARE INSTALLATION&CONSULTING CF-SVCARB2CON1 3 No $2,000.00 $6,000.00 14 Panasonic-ARBITRATOR 360 TRAVEL&EXPENSES PER DIEM CF-SVCARB2TVL 1 'No $1,500.00 $1,500.00 Subtotal: $287,874.95 Tax(0.000%): $0.00 Shipping: $0.00 Total: $287,874.95 CDS Office Technologies disclaims any responsibility for product information and products described on this site.Some product information may be confusing without additional explanation.All product information,including prices,features,and availability, is subject to change without notice. Applicable taxes&shipping may be added to the final order. CREDIT CARD ORDERS WILL BE CHARGED A 3%CONVENIENCE FEE FOR PROCESSING THE ORDER.All returns must be accompanied by original invoice and authorized RMA number within 30 days of invoice date.Late fees may apply to payments past 30 days from invoice date. Please contact your sales representative if you have any questions. Estimate Date Estimate# rUltra Strobe Communications Inc 6/28/2011 1248 930 Pyott Road Unit 106 Crystal Lake, IL. 60014 Name/Address City of Elgin Attn:Mike Bayard 150 Dexter Court Elgin,IL.60120-5555 P.O. No. Job Name Item Description Qty Price Total Labor Labor to remove old camera system and install new 40 450.00 18,000.00 customer supplied camera. UL004 Ultra Strobe sliding trunk tray for Arbitrator 360 CPU 40 130.00 5,200.00 RECLED LED record light blue 40 24.95 998.00 tabor Labor to change camera straight cord trigger wire to 40 75.00 3,000.00 trigger junction box Subtotal $27,198.00 Signature Date Sales Tax (7.75%) $0.00 Our quotes are valid for 90 days Total $27,198.00 **PLEASE NOTE LIGHTBARS/PARTITIONS TAKE 6-8 WEEKS TO ARRIVE FROM ORDER DATE** Phone# Fax# E-mail Web Site 815-479-1717 815-479-1818 ultrastrobe@dls.net www.ultrastrobe.com Quote Summary QUOTATION Quote #: 588566471 Customer#: 003514419 Contract #: 45ABZ CustomerAgreement #: 45ABZ MHEC Quote Date: 06/22/2011 Date: 06/22/2011 Customer Name: ELGIN POLICE DEPT Thanks for choosing Dell! Your quote is detailed below;please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. SALES REP: CORY FREEMAN PHONE: 1800-2893355 Email Address: Phone Ext: 50000 • • .• Dell EqualLogic PS6500E High Capacity,High density,7.2K SATA Base Unit Drives (224-4851) 1 96 TB capacity,48 X 2TB SATA 7200rpm, Dual Controllers (342- 1183) 1 EqualLogic array may not be returned(468-8817) 1 Asynchronous Replication(468-7110) 1 4111) Snaps/Clones with integration for MS SQL, Exchange,Hyper V and VMware(468-7155) 1 SAN HQ multi group monitoring software(468-7156) 1 • Thank you choosing Dell ProSupport.For tech support,visit http://support.dell.com/ProSupport or call 1-800-945-3355(989-3439) 1 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch,2 Year Extended(993-1742) 1 ProSupport: 7x24 HW/SW Tech Support and Assistance , 3 Year (993-1852) 1 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch,Initial Year(993-5870) 1 EqualLogic Advanced Software Warranty and Service,7x24 Access,3 Year(994-0399) 1 Dell Hardware Limited Warranty Extended Year(994-0558) 1 Dell Hardware Limited Warranty Initial Year(994-0607) 1 MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year(994- 0648) 1 On-Site Installation Declined(900-9997) 1 Proactive Maintenance Service Declined(926-2979) 1 Installation and Implementation of EqualLogic Storage Array, up to 2 Hosts(931-0809) 1 Implementation of EqualLogic Replication(931-1049) 1 t n W ,r f ?i S¢ h' Jq art ^�7 E •ti tinr . 4111) PowerEdge 4322DS-32 Port KeyboardNideo/Mouse Digital Switch Li Base Unit (224-9393) 1 A~ Dell Hardware Warranty, Initial Year(925-2127) 1 file:///C/Users/mark_byrd/AppData/Local/Temp/IDDMessaging/Quote_588566471.html[6/22/20I 1 8:58:27 AM] Quote Summary Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch,2 Year Extended(929-7562) 1 ProSupport:7x24 HW I SW Tech Support and Assistance , 3 Year (929-7732) 1 Dell Hardware Limited Warranty Extended Year(s)(931-7058) 1 MISSION CRITICAL PACKAGE:Enhanced Services, 3 Year(931- 7098) 1 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch, Initial Year(935-3210) 1 Thank you choosing Dell ProSupport.For tech support,visit http://support.dell.com/ProSupport or call 1-800-945-3355(989-3439) 1 111111116* Installation of a Dell Server,Storage or Peripheral Device,Rack Periph LWT(988-1629) 1 ` f Base Unit PVTL4000,4U,LTO5-140,2 SAS (224-9033) 1 Qty 2, SAS, 6Gb,EXT,CBL,2MTR(330-8772) 1 Dell Hardware Warranty Plus OnSite Service Initial YR (985-9487) 1 Dell Hardware Warranty,Extended Year(s) (985-9488) 1 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch,2 Year Extended(988-5972) 1 ProSupport: 7x24 HW 1 SW Tech Support and Assistance , 3 Year (988-6162) 1 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch,Initial Year(988-9520) 1 Thank you choosing Dell ProSupport.For tech support,visit http://support.deli.com/ProSupport or call 1-800-945-3355(989-3439) 1 MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year(990- 9758) 1 Installation of Storage Components into an Existing Environment,2 Events(987-2539) 1 Redundant Power for TL4000(430-2253) 1 LTO5 Media 50PK(342-1169) 1 LTO Tape Cleaner(310-8733) 1 Base Unit PE R710 with Chassis for Up to 8,2.5-Inch Hard Drives(224-8461) 1 PowerEdge R710 Shipping(330-4124) 1 48GB Memory(6x8GB), 1333MHz Dual Ranked RDIMMs for 2 Processors, Optimized(317-2220) 1 Embedded Broadcom, GB Ethernet NICS with TOE(430-1764) 1 Embedded Broadcom, GB Ethernet NICS with TOE and ISCSI Offload Enabled(430-2970) 1 Intel Xeon X5650,2.66Ghz, 12M Cache,Turbo,HT, 1333MHz Max Mem(317-4109) 1 PowerEdge R710 Heat Sinks for 2 Processors(317-1213) 1 Intel Xeon X5650,2.66Ghz, 12M Cache,Turbo,HT, 1333MHz Max Mem (317-4121) 1 HD Multi-Select(341-4158) 1 PERC H700 Integrated RAID Controller,512MB Cache,x8(342-0648) 1 Performance BIOS Setting (330-3492) *1 No Operating System(420-6320) 1 VMware 4.1 Enterprise-3Yr Support and Upgrade Subscription Only wDwngrd to 4.0.x(421-2803) 1 a file:///q/Users/mark_byrd/AppData/Local/Temp/IDDMessaginglQuote_588566471.html[6/22/20]18:58:27 AM] - ' Quote Summary vMwaeEnterprise Version 4.1.License Onlx3v.NF|/wcgr4oxMm1- 2on4 1 Intel��ooi�ETm/O.�u�uPon.Copnnr. p�|e-v(4�o-VVo�) 1 iDmxCsEnterprise(4u7'u84u) 1 DVD+/-RW,SATA,INTERNAL(313-9090) 1 Bezel(313-7517) 1 Riser with 2 PCIe x8+2 PCIe x4 Slot(320-7886) 1 Electronic System Documentation and OpenManage DVD Kit(330- 3485) 1 Dell Munaoeme�Conao�pau'suuo 1 ' RAID 1 for M7OO. pERCU8.*200urSAS 6/iRCammw rs(341-8699) 1 ReadyRails Sliding Rails With CableManagement Arm(330-3477) 1 Thank you choosing Dell ProSupport.For tech support,visit hup:xouppurt.ue|/.00m/pmnupp"rto,call 1-ooO-o4s'osyo(ouS'o4mu) 1 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch,2 Year Extended(992-8162) 1 PmOunport: rx24xVv/GxvTech Support and Assistance .uYear (992'8352) 1 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch, Initial Year(993-2200) 1 Dell Hardware Limited Warranty Plus On Site Service Initial Year(993- 84*7) 1 OeoHan�'amUm�euW�nan�Ex�ndauvaor(eg3' ��e8) 1 MISSION CRITICAL PACKAGE: Enhanced Services, 8Year(9ua- 8518) 1 . ' Installation of a Dell Server,Storage or Peripheral Dovkce,PE Server MvvT(984'1DO8) 1 High OutpuPower Supply Redundant,870W(330-3475) 1 wopo��cv�(u1O�oo7 1 � ~ Power Cord,NEMA 5-15P to C13, 15 ampwall plug, 10 fee /3 meter w, (310-8509) 1 Power Cord,NEMA 5-15Pu`C13, 1Samp,wall plug, 10 feet/3 meter �(31O�5V9) 1 146GB 15K RPM Serial-Attach SCSI 6Gbps 2.Sin Hotplug Hard Drive (342-0427) 2 ' , ^ , . Dell 4220 42U Rack with Doors and Side Panels,Ground Ship NOT Base Unit for AK/HI(224-4934 1 1U KMM Console with Touchpad Keyboard and 17 LCD, Rapid Rails (310'8961) 1 Rack Interconnect Kit,PS to PS(330-3601) 1 { Basic:Business Hours(5X10) Next Business Day On Site Hardware Warranty Repair 2Year Extended(992-1812) 1 Basic:Business Hours 5X10)NexBusiness Day On Site Hardware Warranty Repair Initial Year(992-5090) Dell Hardware Limited Warranty Extended Year(993-4108) 1 Dell Hardware Limited Warranty Initial Year(993-4117) 1 |nme|/��nnfaDmUPowe�dgmRack�80�O77 1 Ba.se Unit PE R710 with Chassis for Up to 8, 2.5-Inch Hard Drives(224-8461) 1 PowerEdge R710 Shipping(330-4124) file://Xq/Users/mudLby DD 8856047\.hmd[6D2DOl\ 8:58:27 AM] • Quote Summary Processors, Optimized(317-7299) 1 Embedded Broadcom, GB Ethernet NICS with TOE(430-1764) 1 Embedded Broadcom, GB Ethernet NICS with TOE and ISCSI Offload Enabled(430-2970) 1 Intel Xeon E5640 2.66Ghz, 12M Cache,Turbo,HT, 1066MHz Max Mem(317-4110) 1 PowerEdge R710 Heat Sinks for 2 Processors (317-1213) 1 Intel Xeon E5640 2.66Ghz, 12M Cache,Turbo,HT, 1066MHz Max Mem(317-4122) 1 HD Multi-Select(341-4158) 1 PERC H700 Integrated RAID Controller,512MB Cache,x8(342-0648) 1 Performance BIOS Setting (330-3492) 1 Windows Server 2008 R2, Standard Edition,Includes 5 CALS(421- 1622) 1 Intel Gigabit ET NIC,Quad Port, Copper, PCIe-4(430-0657) 1 iDRAC6 Enterprise (467-8648) 1 DVD+/-RW, SATA, INTERNAL(313-9090) 1 Bezel(313-7517) 1 Riser with 2 PCIe x8+2 PCIe x4 Slot(320-7886) 1 Electronic System Documentation and OpenManage DVD Kit(330- 3485) 1 Dell Management Console(330-5280) 1 SAS 6Gbps HBA External Cntrl(342-0615) 1 SAS 6Gbps HBA External Cntrl(342-0615) 1 RAID 1 for H700, PERC 6/i, H200 or SAS 6fiR Controllers(341-8699) 1 ReadyRails Sliding Rails With CableManagement Arm (330-3477) 1 Thank you choosing Dell ProSupport. For tech support,visit http://support.dell.com/ProSupport or call 1-800-945-3355(989-3439) 1 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch,2 Year Extended(992-8162) 1 ProSupport: 7x24 HW/SW Tech Support and Assistance , 3 Year (992-8352) 1 Mission Critical Package:4-Hour 7x24 On-Site Service with Emergency Dispatch,Initial Year(993-2200) 1 Dell Hardware Limited Warranty Plus On Site Service Initial Year(993- 8447) 1 Dell Hardware Limited Warranty Extended Year(993-8458) 1 MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year(993- 8518) 1 On-Site Installation Declined(900-9997) 1 High Output Power Supply Redundant,870W(330-3475) 1 No Power Cord(310-9057) 1 Power Cord,NEMA 5-15P to C13, 15 amp,wall plug, 10 feet/3 meter (310-8509) 1 Power Cord,NEMA 5-15P to C13, 15 amp,wall plug, 10 feet/3 meter (310-8509) 1 146GB 15K RPM Serial-Attach SCSI 6Gbps 2.5in Hotplug Hard Drive (342-0427) 2 PERC6E SAS RAID Controller 2x4 Connectors, External, PCIe512MB cache(341-5841) 1 Product Quantity Unit Price Total RM PDU BASIC OU 30A 208V-20 C-13 4 C19 RCPTL (A1200108) 2 $247.07 $494.14 Dell Education Services-No Training Requested -visit file:///Cl/Users/mark_byrd/AppData/Local/Temp/IDDMessaging/Quote_58856647I.html[6/22/2011 8:58:27 AM] Quote Summary www.Learndell.com(994-3849) 1 $0.00 $0.00 EDT VMware Implementation ontoa Server(984-9947) 1 $1,969.00 $1,969.00 SMART-UPS RT 6000VA 208V RACK TOWER(A1753042) 1 $3,243.35 $3,243.35 4.11111) Product Subtotal: $144,927.05 Tax: $0.00 Shipping & Handling: $0.00 State Environmental Fee: $0.00 Shipping Method: LTL 5 DAY OR LESS (*Amount denoted in$) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors,or omissions,and shall not be liable for direct,indirect,special, incidental,or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors,and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described,including pricing,without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all orders by ELGIN POLICE DEPT for Dell products and services shall be subject to Dell's Terms and Conditions of Sale-Direct,which can be found atwww.dell,com/terms,and which incorporate Dell's U.S. Return Policy,at www.dell.com/returnoolicy#total. Please read those terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, DeIIIEMC and EMC-branded products, PowerVault ML6000 tape libraries, non-Dell-branded enterprise products, enterprise software,and customized hardware or software products may not be returned at any time.Orders also shall be subject to the terms of any applicable service contract(s),which can be found at www,dell.com/servicecontracts. All information supplied to ELGIN POLICE DEPT for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc.(NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information,visit www.dell.com. 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