11-0315 Charles Schrader and Assoc. COVERSHEET
Agreement/Document Attached
Document Name in Laserfiche:
11-0315 Charles Schrader and Assoc.
ELGIN
THE CITY IN THE SUBURBS-
DATE: April 26, 2011
TO: Randy Reopelle, Parks and Recreation Director
FROM: Jennifer Quinton, Deputy City Clerk
SUBJECT: Agreement with Charles H. Schrader and Associates Inc.
Enclosed you will find the agreement listed below. Please distribute this agreement to the other
party and keep a copy for your records if you wish. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
• Service Agreement with Charles H. Schrader and Associates Inc. for grant
administration services and reseach
Charles H. Schrader and Associates, Inc. and The City of Elgin
THIS AGREEMENT is made and entered into on this / day of Xfr4 by and between
the City of Elgin, Illinois, a municipal corporation, (hereinafter referred to as"City") and Charles
H. Schrader & Associates, Inc., an Illinois corporation(hereinafter referred to as"Schrader").
WHEREAS,the City deems it to be in its best interests to secure a grant administration service to
research availability of and administer grants received from various sources; and
WHEREAS, Charles H. Schrader & Associates, Inc. is a provider of grant administration
services and is willing and able to provide such administration services through the terms
provided herein.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
the sufficiency of which is hereby mutually acknowledged,the parties hereto agree as follows:
1. City shall pay Schrader the sum of$12,000 on or before December 31, 2011.
2. Schrader shall, at the discretion and request of City's Parks and Recreation Director,
research, investigate, advise and attempt to obtain grant funding on behalf of City from whatever
sources may be applicable.
3. Schrader shall consult regarding potential grants that meet the City's needs, application
processes, grant requirements and deadlines, and any other necessary information required with
City's Parks and Recreation Director upon reasonable request, and shall advise said director in
writing not less than once each ninety (90) days.
4. Schrader shall be reimbursed for expenses only upon written approval by the City
Council of Elgin, Illinois. Such written approval shall be obtained prior to the accrual of any
such expenses. City shall not be required to pay Schrader for any expenses incurred without such
prior written approval.
5. The terms of this agreement shall be severable. In the event that any of the terms of this
agreement shall be deemed to be void or otherwise unenforceable, the remainder of this
agreement shall remain in full force and effect.
6. This agreement shall be subject to and governed by the laws of the State of Illinois.
Venue for the resolution of any disputes, claims or controversies shall be in the Circuit Court of
Kane County, Illinois.
7. This agreement shall not be construed so as to create a partnership,joint venture agency,
or employment relationship between the parties hereto.
8. This contract shall terminate on December 31, 2011. At the conclusion of this contract
the City shall have an option to award an annual contract extension for each of the two following
years, not to exceed 2 years (2012 and 2013) to this agreement. The determination to exercise the
aforementioned option by City shall be made on an annual basis at the City's sole discretion. In
the event City does not exercise such option on or before January 31, 2012 and 2013,
respectively, this agreement shall terminate.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year
first written above.
CHAR ES H. SCHRADER& ASSOCIATES, CITY OF ELGIN,
INC., • Illinois Corporatio a Municipal Corporation
BY: ,./ GC 5 d BY: ..!d:
Laura S. Ross, President Sean Stegall, City ager
ATTEST:
Diane Robertson, Cit Clerk