10-86 ,
Resolution No. 10-86
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
ENGINEERING ENTERPRISES, INC.
FOR THE 2010 MASTER PLAN UPDATE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS. that
Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with Engineering Enterprises,Inc.for
the 2010 Master Plan Update for the city's water system,a copy of which is attached hereto and made
a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 28, 2010
Adopted: April 28, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this O clay of ,2010,by and between
the CITY OF ELGIN, an Illinois municipal corporation (hereinaerred to as "CITY") and
Engineering Enterprises,Inc., an Illinois Corporation(hereinafter referred to as "ENGINEER").
WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional services in
connection with a Comprehensive Master Plan Update for the CITY's water system, to include a
Safe Drinking Water Act regulatory compliance review of the entire system(hereinafter referred to
as the "PROJECT"; and).
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating to
professional registration of individuals and has the necessary expertise and experience to furnish
such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the
CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein,the sufficiency of which is hereby mutually acknowledged to act for and
represent it in the engineering matters involved in the PROJECT as described herein,subject to the
following terms and conditions and stipulations, to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Water Department
DIRECTOR of the CITY, herein after referred to as the "DIRECTOR"
B. A detailed Scope of Services is attached hereto and made a part hereof as
Attachment A.
2. PROGRESS REPORTS
A. A detailed project schedule for the Project is included as Attachment B, attached
hereto and made a part hereof. Progress will be recorded on the project schedule and
submitted monthly as a component of the Status Report described in B below.
B. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to the
project schedule.A brief narrative will be provided identifying progress,findings and
outstanding issues.
3. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including,but not limited to,
reports, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR; provided, however, that the ENGINEER may retain copies of
such work products for its records. Such work products are not intended or represented to be
suitable for reuse by the CITY on any extension to the PROJECT or on any other project,and
such reuse shall be at the sole risk of the CITY.
4. PAYMENTS TO THE ENGINEER(Lump Sum Method)
A. The CITY shall pay the ENGINEER for services under this Agreement a total lump
sum of three hundred ten thousand one hundred two Dollars($310,102),regardless of
City of Elgin, Illinois
2010 Comprehensive Water Master Plan - 1 - March 31, 2010
actual costs incurred by the ENGINEER unless substantial modifications to the
project are authorized in writing by the DIRECTOR.
B. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted in writing by the CITY.
Estimated
Invoice
Date %Complete Value
31-May 20% $62,020
30-Jun 40% $62,020
31-Jul 60% $62,020
31-Aug 80% $62,020
30-Sep 85% $15,505
31-Oct 95% $31,010
30-Nov 100% $15,505
$310,102
ENGINEER shall conform to the provisions and requirements of the Level of Effort and
Associated Cost which are attached hereto and made a part hereof as Attachment C.
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (2B above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for a year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any
time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this
Agreement is so terminated, the ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to termination, except that the total
combined payment for services and reimbursements shall not exceed the amounts set forth
under Paragraph 4 above. The reimbursements shall be authorized in writing by the
DIRECTOR.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and,unless terminated for cause or pursuant to Article 5,shall be deemed concluded
on the date the CITY determines that all of the ENGINEER's work under this Agreement is
completed. A determination of completion shall not constitute a waiver of any rights or
claims which the CITY may have or thereafter acquire with respect to any term or provision
of the Agreement.
City of Elgin, Illinois
2010 Comprehensive Water Master Plan - 2 - March 31, 2010
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action
taken by the CITY,the ENGINEER shall give written notice of his claim within 15 days after
occurrence of such action. No claim for additional compensation shall be valid unless so
made. Any changes in the ENGINEER's fee shall be valid only to the extent that such
changes are included in writing signed by the CITY and the ENGINEER. Regardless of the
decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work
required under this Agreement as determined by the DIRECTOR shall proceed without
interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement,such violation or breach shall
be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition,if either party,by reason of any default,fails within fifteen(15) days after
notice thereof by the other party to comply with the conditions of the Agreement,the other
party may terminate this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and
hold harmless the CITY,its officers,employees,agents,boards and commissions from and
against any and all claims, suits,judgments, costs, attorney's fees,damages or other relief,
including but not limited to worker's compensation claims and any and all claims made by or
against the city based on additional material costs or any other costs incurred as a result of
damage to property or increased cost resulting from an inaccurate bid by ENGINEER
without regard to any consideration of the CITY'S receipt of"increased value"or"benefit of
bargain" in any way resulting from or arising out of negligent actions or omissions of the
ENGINEER in connection herewith, including negligence or omissions of employees or
agents of the ENGINEER arising out of the performance of this Agreement. In the event of
any action against the CITY,its officers,employees,agents,boards or commissions,covered
by the foregoing duty to indemnify,defend and hold harmless such action shall be defended
by legal counsel of the CITY's choosing. The provisions of this paragraph shall survive any
expiration, completion and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official,director,officer, agent or employee of the CITY shall be charged personally or
held contractually liable under any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in
effect,during the term of this Agreement,a policy of comprehensive general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming
the CITY as additional insured. The policy shall not be modified or terminated
without thirty(30) days prior written notice to the DIRECTOR.
City of Elgin, Illinois
2010 Comprehensive Water Master Plan - 3 - March 31, 2010
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled "Indemnification"shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or
self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance;
alternatively,if the insurance states that it is excess or prorated,it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of not
less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the DIRECTOR as evidence of insurance protection.
The policy shall not be modified or terminated without thirty(30)days prior written
notice to the DIRECTOR.
13. CONSTRUCTION MEANS,METHODS,TECHNIQUES,SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means,methods,techniques,sequences or procedures,or for safety precautions
and programs in connection with the construction,unless specifically identified in the Scope
of Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,there shall be no
discrimination against any employee or applicant for employment because of sex,age,race,
color,creed,national origin,marital status,of the presence of any sensory,mental or physical
handicap, unless based upon a bona fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following: employment advertising, layoff or
termination,rates of pay or other forms of compensation and selection for training,including
apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex,race,color, creed, national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory,mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the CITY.
City of Elgin, Illinois
2010 Comprehensive Water Master Plan - 4 - March 31, 2010
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and
the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and
other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with
respect to each and every item,condition and other provision hereof to the same extent that
the ENGINEER would have been obligated if it had done the work itself and no assignment,
delegation or subcontract had been made. Any proposed subcontractor shall require the
CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agree that, if any paragraph, sub-paragraph, phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define,limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in
any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed,modified, discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations or
warranties shall be binding upon the other party unless expressed in writing herein or in a
duly executed amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance
with the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane
County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said documentation
becoming matters of public record.
City of Elgin, Illinois
2010 Comprehensive Water Master Plan - 5 - March 31, 2010
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result
of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid
rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies
that include, at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights
upon request 775 ILCS 5/2-105.
26. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and
to other participants which may affect cost or time of completion shall be made or confirmed
in writing. The DIRECTOR may also require other recommendations and communications
by the ENGINEER be made or confirmed in writing.
27. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail,postage prepaid, addressed as follows:
A. As to CITY:
Kyla Jacobsen
Water System DIRECTOR
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
City of Elgin, Illinois
2010 Comprehensive Water Master Plan - 6 - March 31, 2010
B. As to ENGINEER:
Peter G. Wallers,P.E., CFM
President
Engineering Enterprises,Inc.
52 Wheeler Road
Sugar Grove, IL 60554
28. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this AGREEMENT it is expressly agreed and
understood that in connection with the performance of this AGREEMENT that the
ENGINEER shall comply with all applicable Federal,State,City and other requirements of
law, including,but not limited to,any applicable requirements regarding prevailing wages,
minimum wage, workplace safety and legal status of employees. Without limiting the
foregoing, ENGINEER hereby certifies, represents and warrants to the CITY that all
ENGINEER'S employees and/or agents who will be providing products and/or services with
respect to this AGREEMENT shall be legal residents of the United States. ENGINEER shall
also at its expense secure all permits and licenses, pay all charges and fees and give all
notices necessary and incident to the due and lawful prosecution of the work, and/or the
products and/or services to be provided for in this AGREEMENT. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY
proceeds with such an audit the ENGINEER shall make available to the CITY the
ENGINEER'S relevant records at no cost to the CITY and shall pay all costs of any audit at
ENGINEER'S sole expense.
IN WITNESS WHEREOF,the parties hereto have entered into and executed this agreement
effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:(-
By ", -kfa By a -- . /
City anager
Attest:
City Clerk
City of Elgin, Illinois
2010 Comprehensive Water Master Plan - 7 - March 31, 2010
Attachment A
Detailed Scope of Services
Task 1.1 — Project Administration
EEI will provide the necessary project administration and management to facilitate the
successful completion of the project. This will include the preparation of a project
management plan, preparation and submittal of progress reports to the City, coordination
and scheduling of project related meetings and coordination with our sub-contractors, MWH
and ISWS.
Task 1.2— Project Initiation & Progress Meetings
EEI will schedule the initial project kick-off meeting and subsequent progress meetings per
the project schedule. EEI will prepare meeting outlines, work with the City to schedule the
meetings and will prepare and distribute meeting minutes. The MWH Project Engineer
(MWH Project Manager) will attend up to five scheduled progress meetings.
Task 1.3— Meeting with Community Development Department
EEI will meet with the Department and the DIRECTOR and will review past, present and
projected development patterns. In addition, EEI will discuss the past, present and
projected water infrastructure approaches for system expansion. EEI will also obtain the
City's population projection and incorporate it into the study.
Task 1.4—Attendance at Water Sustainable Master Plan Working Group Meetings
EEI will review the goals of the comprehensive water master plan with committee members,
provide status reports on progress to date, and obtain feedback from the working group for
inclusion in the master planning development process as required by the DIRECTOR.
Task 2.1 —Inventory Existing Facilities & Water Quality Review
EEI will inventory the existing water works system components and determine the existing
supply and storage capacities. EEI will also generally assess the condition of each
component to identify if the equipment currently is in a satisfactory state, if additional detailed
inspection should be conducted, or if replacement is imminent. MWH will also participate
during one day of site visits to key pumping and storage facilities in the City's Water System
to obtain an understanding of current system operations to be reflected in the model. In
addition, EEI will also review the available raw and finished water quality data, so it can be
considered in the supply and treatment evaluation.
Task 2.2—Confirm Present & Future Service Area & Population
EEI will review the City's growth patterns and population projections in addition to the
infrastructure needs and approaches. EEI will also review topography of the planning area
and will review the pressure zone boundaries.
Task 2.3— Review Water Use Data
EEI will review and summarize the water production data for the past five years. EEI will also
compare the water production within the system to the water billings, and then quantify the
amount of water loss (unaccounted for water) from the system.
Engineering Enterprises,Inc.
Consulting Engineers
Attachment A
Task 2.4— Develop Baseline Water Use Projections
EEI will develop average day, maximum day and maximum hour projections based on the
historical data.
Task 2.5— Define Water Conservation Objectives & LRI Water Use Projections
EEI/MWH will evaluate water conservation options for the City and their potential impact on
projections of future water requirements. The review of conservation measures will include a
review of the conservation best management practices (BMPs) identified by the Regional
Water Supply Planning Group, and an assessment of the potential reduction in water
requirements associated with practices judged suitable for the City.
Task 2.6—Conduct Needs Assessment Calculations
EEI will perform the needs assessment calculations for entire system and service areas to
define existing and future supply, treatment and storage needs. EEI will also conduct
calculations for historical and projected water use.
Task 3.1 — Review & Update Existing Water Works System Model
MWH will review of the existing IDSE model and City's GIS mapping of its water system.
MWH will assess the condition of the model and the GIS and, in consultation with EEI,
recommend a course of action for the model update for this project. . Items considered as
part of the update will include addition of new pipelines or facilities not represented in the
IDSE model, addition of nodes to represent normally closed valves, and reallocation of
demands based on data for up to 15 large users and the updated demand projections
developed by EEI and the City disaggregated into 'planning areas'.
Based on the review of the City's IDSE model, field testing may be performed to verify the
City's SCADA data and to provide data to calibrate the model under high-demand conditions
at key locations in the system. EEI/MWH has budgeted 48 hours for field testing. Up to
three fire flow tests may be performed. The flow tests would be performed on a single day
while the pressure recorders are in place to capture background data related to system
performance. Continuous SCADA data will be collected during the fire flow testing. EEI will
coordinate with the City to capture background operating data from the City's SCADA system
prior to and during each of the fire flow tests. Coordination and documentation of the fire
flow tests, along with pressure gauges, flow gauges, and flow diffusers, will be provided by
MWH staff. Pressure loggers will also be installed at up to four key locations in the City. The
City will provide staff to operate system hydrants and valves during the testing and pressure
gauge installation and removal.
Task 3.2— Review Model With City Staff
MWH will prepare a brief (4-5 page) technical memorandum documenting the update of the
City's water system model. The memo will include a 24"x36" color model map and a
summary of results from the field investigations. MWH will provide three (3) printed copies of
the memo and model map for a meeting with EEI and City staff to review the updated model
and identify City comments. MWH will also forward the model to City staff for review. MWH
will address revisions to the model based on City comments.
Engineering Enterprises,Inc.
Consulting Engineers
41 Attachment A
Task 3.3—Calibrate Model
MWH will conduct a limited calibration of the updated steady state model using data from
pressure recorders, hydrant tests, and the City's SCADA system. The purpose of the
calibration will be to confirm the model's general suitability for the evaluation of alternatives
for the extension of service beyond the current water system service area. MWH will not
conduct system-wide fire flow calibration or extended period calibration of the model as part
of this scope given the limited extent of field data that will be available. MWH will review
simulation results and adjust model parameters to achieve a reasonable level of confidence
in the model.
Task 3.4— Evaluate Strength & Capacity of the Existing System
MWH will evaluate existing water works system utilizing the InfoWater model based on
calculated service pressure and pipe capacity (i.e. headloss gradient) for the modeled
maximum day and peak hour demand scenarios. Standard steady-state simulations will be
performed for 2010 maximum day demand and peak hour demand conditions. In addition,
fire flows during 2010 maximum day demand conditions will also be evaluated to better
identify system restrictions. EEI/MWH will review the existing water distribution system and
up to five pipeline improvements will be recommended to improve system efficiency to meet
previously established design criteria.
Task 3.5—Develop Proposed Modifications to Existing System
EEI/MWH will develop proposed large diameter water main network for the service area and
will define improvements within each pressure zone/booster district.
Task 3.6— Model Benefit of Proposed Modifications
EEI/MWH will develop the proposed modifications to the existing water works system. As
part of this process, the large diameter water main network for the western development area
will be developed. In addition, the general location and capacity of the pressure zone
transfer stations, and EWST locations will be defined throughout the planning area. MWH
will conduct model simulations to assess the effectiveness of up to three alternative
configurations of supply and pumping facilities identified by EEI under 2040 demand
conditions. Using the selected configuration as a baseline condition, MWH will perform
model simulations to define the recommended size characteristics for the proposed water
main and pumping facilities. EEI will provide proposed pressure zone boundaries, target
hydraulic grade line elevations, and proposed locations, volumes, and elevations for storage
facilities within each zone in the proposed 2040 system.
Once the characteristics of a baseline 2040 system have been defined, MWH will assess the
potential impact of the LRI demand scenario on improvement requirements. A total of three
scenarios will be evaluated:
- Existing condition with system improvements
- 2040 Demand Condition
- 2040 Demand Condition - LRI
Engineering Enterprises,Inc.
Consulting Engineers
Attachment A
Task 3.7— Develop Draft Pressure Zone/Booster District Improvement Plans
EEI will develop the draft pressure zone improvements. The draft pressure zone
improvements shall include the water supply and water well expansion sites, the water supply
collector locations, potential water treatment plant locations, water transmission line
locations, water storage facility locations, pressure zone transfer locations, large diameter
water main network and existing water main upgrade locations. The water loss analysis will
be considered when evaluating existing water main upgrade locations.
Task 3.8—In-House/On-Site InfoWater Training
MWH will provide hands-on training in the use of the City's water system model for up to
three people from the City. Training will be conducted in two, separate half-day sessions at a
facility in the City. It is assumed that the City will provide a computer with ArcGIS and the
InfoWater software installed and operational for use by the trainees. The MWH instructor will
provide his/her own InfoWater license for use during the training sessions.
The first session will include a review of water distribution system hydraulics, an introduction
to the InfoWater modeling software, and an introduction to the City's water system model
created in InfoWater. It will conclude with a hands-on training example and the introduction
of training exercises to be completed by City staff between the training sessions.
The second session will include a review of the first session and the training exercises,
followed by additional training examples for common modeling tasks such as addition of a
new pipe to the model, sizing of a water main extension, and simulation of a fire flow
condition.
Task 4.1 —Source Water Assessment- Fox River
EEI will coordinate with ISWS and will model existing and projected low flows utilizing the
existing KC-SWAM model. Through this modeling effort, EEI will assess future flow amounts
in the river during extended low flow (drought) conditions. Results from the ISWS model will
be evaluated to identify under what future conditions, if any, water withdrawals from the Fox
River may be limited by a combination of reduced low flow amounts and instituted protected
flow levels in the river. In conjunction with the modeling effort, EEI also will research the
City's water rights and determine what impact upstream dams could have on the Fox River
flows. In addition, EEI will facilitate as many as two meetings with the IDNR to discuss the
City's current maximum withdrawal rate, and consider the options for future withdrawal
permitting.
Task 4.2—Source Water Assessment - Deep Sandstone Aquifers
EEI will review the existing deep aquifer modeling results for Kane County and Northeastern
Illinois completed by ISWS. EEI will also coordinate with ISWS and will model existing and
projected deep sandstone withdrawals for the City. In addition, EEI will define the current
and projected capacity and will evaluate energy costs of operating existing wells in current
configuration versus alternate well spacing configurations. EEI will also define additional
potential deep well site locations.
Engineering Enterprises,Inc.
{ Consulting Engineers
- Attachment A
Task 4.3 —Source Water Assessment - Shallow Sand & Gravel Aquifers
EEI will coordinate with ISWS and model shallow aquifer potential in the vicinity of the City.
The ISWS will assess the feasibility of developing a shallow aquifer wellfield using the local-
scale shallow aquifer groundwater flow model. EEI will also define potential shallow well site
locations and estimate potential well logs utilizing the ISWS 3-D Model of Kane County. In
addition, EEI will include an evaluation of the energy costs and treatment costs for the
shallow wells versus the continued use of the existing deep sandstone wells and/or new
sandstone wells. Also, if shallow groundwater becomes a viable option, then EEl will define
critical recharge areas for use in City land planning activities, so the long term water quality
and quantity of the shallow aquifer system can be maximized.
Task 5.1 — Evaluate Unit Process &Total Treatment Capacities @ WTPs
EEI will review the capacity of each unit process at each of the WTPs. The capacity analysis
will include site visits to both the Riverside WTP and the Airlite WTP. EEI will also review the
plans for the Airlite WTP to confirm the capacity of the plant and obtain an understanding of
the treatment capacity for potential sources of supply. In addition, EEI will evaluate the
hydraulic and treatment capacity of each unit process.
Task 5.2— Conduct SDWA & Additional Regulations Audit of Water Works System
EEI will conduct a Safe Drinking Water Act (SDWA) audit of the WTPs and the rest of the
system. EEI will confirm the City's compliance with the existing regulations, review the status
of meeting any near future regulations and comment on any potential regulations.
Task 5.3—WTP Site Selection Survey
If additional treatment capacity is needed at either of the existing treatment plants, or at new
treatment plants, then EEI will work with City Staff to evaluate water treatment plant sites.
The site review process will include a site visit to potential sites, an evaluation of the existing
conditions of each site and then the development of the proposed site improvements for the
leading sites.
Task 5.4—Analyze Supply & Treatment Options
EEI will analyze the water supply and treatment options. In the supply and treatment cost
effective analysis, we will evaluate the desired finished water quality, the future water
demands, and the capital and operation and maintenance costs associated with each
alternative. Along with the supply and treatment cost alternatives, we also will develop cost
estimates for the water storage expansion alternatives (i.e. elevated, ground storage, and/or
standpipe) and water distribution improvements.
Task 6.1 — Prepare Cost Estimates For Improvements
EEI will prepare cost estimates for the proposed supply, treatment, storage, distribution and
control improvements.
Task 6.2—Quantify Capital & O&M Savings With Alt. Conserv. Initiatives
EEI will compare the required system improvements for the multiple water use scenarios.
With this evaluation, we will quantify the capital and O&M cost savings of the LRI water use
projections.
Engineering Enterprises,Inc.
Consulting Engineers
Attachment A
Task 6.3— Develop System-Wide Implementation Plan For Planning Period
EEI will develop a system-wide implementation plan for supply, treatment, storage,
distribution, and controls for the specified planning period.
Task 6.4— Prepare Executive Summary
EEI will prepare and submit an executive summary to the City per the project schedule.
Task 6.5— Develop Draft Report & Submit To City Staff For Review
EEI will prepare and submit a draft report to the City for review and comment per the project
schedule.
Task 6.6— Prepare Draft City Council Presentation
EEI will prepare and submit a draft presentation for City staff to review and comment.
Task 6.7— Finalize Report & Submit To City
EEI will prepare and submit ten final reports to the City taking into account the City's
comments.
Task 6.8—Conduct Presentation @ City Council Meeting
EEI will present the conclusions of the study to the City Council.
Engineering Enterprises,Inc.
,r,y,, , Consulting Engineers
4
kit Engineering rte,
Enterprises. '_ .•',
Inc-
WORK
ITEM Ar October November
NO. WORK ITEM Week Sb ®0M11111®00® 22 MI
PROJECT MANAGEMENT& PROJECT FACILITATION
1.1 Pro ect Administration ----------
1.2 R�,(•J[-L111gumsji1'7°JNI�I[ '1.9ulolalfa� __- ------
1.3 WL3IiisI.NJillL�lfL'aa. C. .Y- 9-•. - t -------_--
1.4 Attendance At Water Sustainable Master Plan Working Group Me( - --- ----
BACKGROUND INFORMATION&WATER DEMAND PROJECTIONS
2.1 Invento Existin. Facilities&Water Quali Review ----------
2.2 Confirm Present&Future Service Area&Po•ulation ----------
2.3 Review Water Use Data ----------
2.4 Develo. Baseline Water Use Pro'ections ----------
2.5 D-f -W-t- C• - -t• Os - t - &LRI W-t- U - P . . ----------
2.6 Conduct Needs Assessment Calculations ----------
WATER TRANSMISSION& DISTRIBUTION SYSTEM PLANNING
3.1 Review&U•date Existin.Water Works S tern Model ----------
3.2 Review Model With Ci Staff ----------
3.3 Calibrate Model ----------
3.4 I-]C- too sill l$JZLyI!A•igut • t- --_-------
3.5 D- -I.!ia(.i.i. jawr. , t- ----------
3.6 Model Benefit of Pro sosed Modifications ----------
3.7 Develo. Draft Pressure Zone/Booster District Im.r.Plans ----------
3.8 I -H.0 -/0 -Sit- I f•W-t- T . i • ----------
WATER SUPPLY EVALUATION
4.1 Source Water Assessment-Fox River ----------
4.2 Source Water Assessment-Dee. Sandstone A•uifers ----------
4.3 Source Water Assessment-Shallow Sand&Gravel Aquifers ----------
WATER TREATMENT PLANTS'CAPACITY&EXPANSION EVALUATION
5.1 Evaluate Unit Process&Total Treatment Ca•acities @ WTPs ----------
5.2 C. . t SDWA&A..t. -I R-.n�ur=a.r•ucfe�r.�ca�.t.�[:tiY.7,. ----------
5.3 WTP Site Selection Surve ----------
5.4 Analyze Supply&Treatment Options --__------
COST ESTIMATING.IMPLEMENTATION PLAN.EXECUTIVE SUMMARY
6.1 Pre•are Cost Estimates For Im•rovements ----------
6.2 Quaniti Ca•ital&O&M Savin.s With Alt.Conserv.Initiatives ----------
6.3 Develo. S tem-Wide Im•lementation Plan For Plannin. Period ----------
6.4 Pre.are Executive Summa ----------
6.5 Develo. Draft Resort&Submit To Ci Staff For Review ---------
6.6 Pre•are Draft Cit Council Presentation -- ------
6.7 Finalize Resort&Submit To Cit ---- ----
68 C. •o t P - - t-ti• @ C vCnvi.ra -----_..__.._..----
liml Legend
Project Administration Work Item(s) Analysis Wo
Meeting(s),Field Visits&On-site Training Report WorM
City Review(s)
`�i OF E<c'L
Engineering d
Enterprises, o ,r0�� '
Inc. GH in.0 xo '
11NH WORK
ITEM COST
PROJEC PROJECT PROF. HOUR PER
WORK ENGINEER ENGINEER ADMIN SUMM. ITEM
ITEM HOURL $126 $100 $78
NO. WORK REM RES CNH BAM LM
PROJECT MANAGEMENT& PROJECT FACILITATION
1.1 Pro ect Administration - - - 1 38 $ 5,760
1.2 P •i:r41niieiiun9c - ■ 207 $ 32,694
1.3 Meetin.With Ci of El.in Comm.Dev.De.artment - - - 12 $ 1,980
1.4 Attendance At Water Sustainable Master Plan Workin•Grou•Mc - - I 18 NO FEE
BACKGROUND INFORMATION&WATER DEMAND PROJE(
2.1 Invento Existin.Facilities&Water Quali Review 4 4 - ' 65 $ 9,106
2.2 Confirm Present&Future Service Area&Po.ulation - - - j 17 $ 2,331
2.3 Review Water Use Data - - - 51 $ 6,993 ,
2.4 Develo.Baseline Water Use Proections - - - 13 $ 1,827
2.5 Define Water Conservation Ob'ectives&LRI Water Use Pro'. 72 8 - 126 $ 16,936
2.6 Conduct Needs Assessment Calculations
- 24 $ 3,312
,4`,,,, Ya3 §& T g AW m naMEMPAMNIKU "l 40,-7i-
WATER
TRANSMISSION & DISTRIBUTION SYSTEM PLANN
3.1 Review&U.date Existin.Water Works S stem Model 84 60 1 '' 224 $ 27,799
3.2 Review Model With Ci Staff 16 4 8 ! 44 $ 5,356
3.3 Calibrate Model 44 - 4 92 $ 12,418
3.4 Evaluate Stren.h&Ca.acit of the Existin. S stem 16 - - 36 $ 4,994
3.5 Develo.Pro.osed Modifications to Existin. S stem 38 16 - 136 $ 17,758
3.6 Model Benefit of Pro.ssed Modifications 20 32 - 88 $ 11,040
3.7 Develo.Draft Pressure Zone/Booster District Im.r.Plans • 18 18 - 138 $ 18,344
3.8 I -H.. -/0 -St- I f.W-t- T - . 32 - 4 68 $ 8,984
<E,:4 T" . 2i8 130.EXIMMai ,8261,` 106,693
WATER SUPPLY EVALUATION
4.1 Source Water Assessment-Fox River - - - 64 $ 9,954
4.2 Source Water Assessment-Dee.Sandstone A.uifers - - - 18 $ 2,511
4.3 Source Water Assessment-Shallow Sand&Gravel A.uifers • - - - 76 $ 10,494
WATER TREATMENT PLANTS'CAPACITY& EXPANSION E
5.1 Evaluate Unit Process&Total Treatment Ca•acities @ WTPS - - - 58 $ 8,100
5.2 Conduct SDWA&Additional Re.ulations Audit of Water Works 4 - - - 32 $ 4,840
5.3 WTP Site Selection Surve - - - 46 $ 6,300
5.4 Anal e Su.II &Treatment O.tions - - - 18 $ 2,484
,.a3; ? ,, .o-. :T ,.a °. .tiL\ '. Tft°" _ 11,724
COST ESTIMATING,IMPLEMENTATION PLAN,EXECUTIVE
6.1 Pre.are Cost Estimates For Im.rovements - - - 56 $ 7,650
6.2 Quaniti Ca.ital&O&M Savin.s With Alt.Conserv.Initiatives - 4 - - 32 $ 4,432
6.3 Develo.S stem-Wide Im•lementation Plan For Plannin. Period• 4 - - 42 $ 5,822
6.4 Pre.are Executive Summa 8 - - 68 $ 9,299
6.5 Develo. Draft Re.ort&Submit To Ci Staff For Review 12 - - 118 $ 16,020
6.6 Pre.are Draft Ci Council Presentation 8 - - 55 $ 7,962
6.7 Finalize Re.ort&Submit To Cit 4 - - 52 $ 7,048
6.8 Conduct Presentation @ Cit Council Meetin. • - - - 24 $ 3,928
,. _• _ . ,== _ rte- "4.
PROJECT' 384 142 17 2,156 $ 294,476
Notes: LABOR SUMMARY
Resource Initials: PGW=Peter G.Wailers,TWT=Thomas W.Talsma,JWF= Engineering Expenses= $ 277,742
Sanderson,TPF=Timothy P.Farrell,JAM=Julie M.Morrison,MLP=Michele L. Drafting&GIS Technician Expenses= $ 14,238
=Angie R.Ford,DRM=Debbie R.Migliorini,TJJ=T.Joe Johnson,PM=Paul M Administrative Expenses= $ 2,496
Catherine N.Hurley TOTAL I'ABOR£XPEN.SE$,ror it:', ,4761`
TOTAL COSTS= $310,102
`'. . Agenda Item No.
.. T
City of Elgin
lri
p„f_ILU t ��• r
, x ",
April 8, 2010 °°°
TO: Mayor and Members of the City Council
FROM: Sean R. Stegall, City Manager re— r i R,.,,
Kyla B. Jacobsen, Water Dire or
SUBJECT: 2010 Master Plan Update
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider awarding an engineering services agreement for the development of a
Master Plan Update for 2010 for the water system.
RECOMMENDATION
rIt is recommended that the City Council award an engineering services agreement for the 2010
Master Plan Update to Engineering Enterprises, Inc. (EEI), Sugar Grove, IL in the amount of
$310,102.
BACKGROUND
The 2004 Water Department Comprehensive Master Plan provided the City of Elgin with a guide
to address the new development and to provide long-range planning for improvements and
expansions of the City Water System. The recommended improvements are serving as basis for
the design, construction, and financing of facilities to meet Elgin's anticipated population growth
and residential and commercial development through the year 2035.
In order to adjust to the turn of the current economy that impacted the new development and
continue to assure a high quality of service to City of Elgin customers, the plan will be updated
to include the evaluation of system improvements, the water hydraulic modeling system and
historical trends of population growth, development and water use. Also, the Master Plan will
update the projections of future population and water requirements, evaluate the adequacy of
existing pumping, storage and distribution system facilities to assure Elgin's capability to meet
existing and future water requirements and evaluate the current pressure zone boundaries. The
Plan will also address the water supply capability, current and pending Safe Drinking Water Act
regulations and their potential effect on compliance issues related to each facility and the water
treatment facilities capacities. The Plan will generate a revised program based on the update of
t
2010 Master Plan Update
April 8, 2010
Page 3
ALTERNATIVES
1. The City Council may choose to approve the Engineering Services Agreement with
Engineering Enterprises, Inc.
2. The City Council may choose not to approve the Engineering Services Agreement with
Engineering Enterprises, Inc.
Respectfully submitted for Council consideration.
KBJ
Attachment
rik
TOTAL SCORES SHEET
Engineering Services for Water Department Comprehensive Master Plan
Date: March 15, 2010
Firm's Name Evaluators
#1 #2 #3 #4 #5
Burns&McDonnell 87 89 87 88 87
Benesch 83 72 53 61 85
Malcolm Pirnie Inc. 83 92 86 90 61
Crawford Murphy&' 74 75 63 63 73
Engineering Enterpr 98 97 83 91 96
AECOM 76 81 85 78 89
QUALIFICATIONS RATINGS
Engineering Services for Water Department Comprehensive Master Plan
March 2,2010
Firm's Name Evaluators
Total Scores
#1 #2 #3 #4 #5
Burns&McDonnell 25 20 30 20 20 115
Benesch 17.5 5 5 5 15 47.5
Malcolm Pirnie Inc. 17.5 25 25 25 5 97.5
Crawford Murphy&' 5 10 10 10 10 45
Engineering Enterpr 30 30 15 30 30 135
AECOM 10 15 20 15 25 85
-
Note: Assign Scores based on the following formula:
30 points to the First, 25 to the Second, 20 to the Third, 15 to the Fourth, 10-to the Fifth, 5 to the Sixth.
. . ..
4 4 ofFi.c.
City of Elgin Memorandum
.__OPAL..
Date: May 5, 2010
To: Kyla Jacobsen, Water System Superintendent
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 10-86, Adopted at the April 28, 2010 Council Meeting
Enclosed you will find the agreement listed below. Please retain a copy for your records. If you
have any questions please feel free to contact our office 847-931-5660 and we will do our best to
assist you. Thank you.
• Agreement with Engineering Enterprises, Inc. for the 2010 Master Plan Update