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10-76
f Resolution No. 10-76 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. (Resurfacing of Kimball Street-Dundee Avenue to State Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Sean R. Stegall, City Manager,and Diane Robertson,City Clerk,be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Engineering Enterprises,Inc.for the resurfacing of Kimball Street (Dundee Avenue to State Street) Local Agency Pavement Preservation (LAPP) Improvements Project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: April 14, 2010 Adopted: April 14, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk AGREEMENT, THIS AGREEMENT is made and entered into this\- •`day of ,2010,by and between the CITY OF ELGIN, an Illinois municipal corporation (herein er referred to as "CITY") and Engineering Enterprises,Inc., an Illinois corporation (hereinafter referred to as "ENGINEER"). WHEREAS,the CITY desires toengage the ENGINEER to furnish certain professional services in connection with the CITY's Federal Aid Kimball Street (Dundee Avenue to State Street) Local Agency Pavement Preservation (LAPP) Improvements (hereinafter referred to as the "PROJECT (hereinafter referred to as the PROJECT); and WHEREAS, the ENGINEER represents that he is in with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent it in the engineering matters involved in the PROJECT as described herein,subject to the following terms and conditions and stipulations,to-wit: 1. SCOPE OFRERVICES A. All work hereunder shall be performed under the direction of the City Engineer of the CITY,herein after referred to as the"DIRECTOR". B. The ENGINEER shall furnish professional engineering services following federal aid procedures including but not limited to a topographic survey of the project limits, examination of current conditions within the PROJECT limits, investigate soil or pavement conditions by borings, preparation of a preliminary PROJECT plan and cost estimate,review of that preliminary PROJECT plan with City staff,preparation of final design drawings and contract documents for the LAPP roadway improvements, processing of all required submittals to appropriate government agencies,evaluating bids received and preparing recommendation for contract award. C. A detailed Scope of Services is attached hereto as Attachment A. 2. PROGRJ SS;REPORTS A. A detailed project schedule for the PROJECT is included as Attachment A,attached hereto. Progress will be recorded on the project schedule and submitted monthly as a component of the Status Report described in A below. B. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to the project schedule.A brief narrative will be provided identifying progress,findings and outstanding issues. 3. WORK PRODUCTS All work products prpared_by the ENGINEER pursuant hereto including,but not limited to, reports, designs, calculations, work drawings, studies, photographs, models and recommendations shall be the property of the CITY and shall be delivered to the CITY upon request of the DIRECTOR provided, however, that the ENGINEER may retain copies of such work products for its records. Such work products are not intended or represented to be - 1 - Kimball Street LAPP suitable for reuse by the CITY on any extension to the PROJECT or on any other project,and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER. 4. PAYMENTS TO THE ENGINEER(Not To Exceed Method) A. For services provided the ENGINEER shall be paid at the hourly rate for the classifications of personnel who perform work on this PROJECT,with the total fee not to exceed$67,590.00 as estimated in Attachment B regardless of the actual costs incurred by the ENGINEER unless substantial modifications to the scope of the work are made and amendments to the maximum payment provided for herein. The attached Standard Schedule of Charges dated January 2008 will be utilized for this PROJECT. B. For outside services provided by other firms or subconsultants, the CITY shall pay the ENGINEER the invoiced fee to the ENGINEER, plus 0%. Any such fees for outside services shall be included in the total fee not to exceed. C. All costs are included in the not to exceed fee including direct costs. D. The CITY shall make periodic payments to the ENGINEER based upon actual progress within 30 days after receipt and approval of invoice. Said periodic payments to the ENGINEER shall not exceed the amounts shown in the following schedule, and full payments for each task shall not be made until the task is completed and accepted by the DIRECTOR. PAYMENT NO. 1 - $47,590.00 Kick-Off Meeting with City, Introduction of Project Team Kick-Off Meeting at IDOT Preliminary Information Submittal to IDOT (Bureau of Local Roads- SolomonfLatinwo) BLR 33410—Local Agency Pavement Preservation (LAPP)Approval Location Map Existing and Proposed Typical Sections Job Number Request Form LAPP Approval Form Prepare Abbreviated Plans &Specifications in Accordance with Revised LAPP Guidelines Progress Meeting with City Internal QC/QA of Plans&Specifications Submit Preliminary PS&E to City&IDOT (Bureau of Local Roads-Marilin Solomon) 6 - Abbreviated Plan Sets(11 x17) 6 - Specifications (Special Provisions, BDE Special Provisions, LR SP, Check Sheets, etc.) 2 - BDE 220A—Estimate of Time Required 2 -Estimate of Cost(with percentage by line item breakdown) 2- BDE 213—Estimate of Cost (with prices) 2 - BDE 213—Estimate of Cost(without prices) Submit to CMAP and State Clearinghouse -2 - Kimball Street LAPP PAYMENT NO. 2- $20.000.00 Receive Review Comments from City&IDOT Complete Revisions to Plans & Specifications and QC/QA of all Final Documents Final PS&E Submittal to DOT(Bureau of Local Roads -Marilin Solomon) 1 -Abbreviated Plan Set(Full Size&Mylar) 2-Abbreviated Plan Sets (11 x17) 4- Specifications(Special Provisions, BDE Special Provisions, LR SP, Check Sheets,etc.) 4 -BDE 220A—Estimate of Time Required 4- BDE 213—Estimate of Cost (with prices) 3 - BDE 213 —Estimate of Cost (without prices) 3 -Cost Breakdowns for the LSUM Items 1 - Dispositions of Comments IDOT's Original Markups Additional Submittal to IDOT(Bureau of Local Roads-Terni Latinwo) Prepare Draft Phase III Engineering Agreement (BLR 05611) Prepare Draft Joint Agreement(BLit 05310) Revise Phase Iii Engineering and Joint Agreement Per DOT Comments;Submit to City for Review City Processes and Executes Phase III Engineering and Joint Agreements Submit Executed Phase DI Engineering Agreement&Joint Agreement to IDOT for Approval 5. INVOICES A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress reports(2C above) will be included with all payment requests. B. The ENGINEER shall maintain records showing actual time devoted and cost incurred. The ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data and records of the ENGINEER for work done under this Agreement. The ENGINEER shall make these records available at reasonable times during the Agreement period, and for a year after termination of this Agreement. 6. TERMINATION ATION OF AGREEMENT Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any fine upon fifteen (15) days prior written notice to the ENGINEER. In the event that this Agreement is so terminated, the ENGINEER shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination,except that reimbursement shall not exceed the task amounts set forth under Paragraph 4 above. 7. TERM This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed and,unless terminated for cause or pursuant to Article 5,shall be deemed concluded on the date the CITY determines that all of the ENGINEER's work under this Agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect to any term or provision of the Agreement. -3 - Kimball Street LAPP 8. NOTICE OF CLAIM If the ENGINEER wishes to make a claim for additional compensation as a result of action taken by the CITY,the ENGINEER shall give written notice of his claim within 15 days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work required under this Agreement as determined by the DIRECTOR shall proceed without interruption. 9. BREACH OF CONTRACT If either party violates or breaches any term of this Agreement,such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative,contractual or legal remedies as may be suitable to the violation or breach; and, in addition,if either party, by reason of any default, fails within fifteen (15)days after notice thereof by the other party to comply with the conditions of the Agreement,the other party may terminate this Agreement. Notwithstanding the foregoing or anything else to the contrary in this agreement,with the sole exception of the monies the CITY has agreed to pay to the ENGINEER pursuant to Section:4 hereof, no action shall be commenced by the ENGINEER or any other related entity against the CITY for monetary damages. 10. INDEMNIFICATION To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and hold harmless the CITY,its officers,employees, agents,boards and commissions from and against any and all claims, suits,judgments, costs, attorneys fees, damages or other relief, including but not limited to workers compensation claims, in any way resulting from or arising out of_negligent actions or omissions of the ENGINEER in connection herewith, including negligence or omissions of employees or agents of the ENGINEER arising out of the performance of this Agreement. In the event of any action against the CITY,its officers, employees, agents, boards or commissions, covered by the foregoing duty to indemnify, defend and hold harmless such action shall be defended by legal counsel of the CITY's choosing. The provisions of this paragraph shall survive any expiration,completion and/or termination of this Agreement. 11. NO PERSONAL LIABILITY No official,director,officer,agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution,approval or attempted execution of this Agreement. 12. INSURANCE A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in effect,during the term of this Agreement,a policy of comprehensive general liability insurance with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty(30)days prior written notice to the DIRECTOR. -4 Kimball Street LAPP The Certificate of Insurance which shall include Contractual obligation assumed by the ENGINEER under Article 10 entitled "Indemnification" shall be provided. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. There shall be no endorsement or modification of this insurance to make it excess over other available insurance, alternatively,if the insurance states that it is excess or prorated,it shall be endorsed to be primary with respect to the CITY. B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance covering all owned,non-owned and hired motor vehicles with limits of not less than$500,000 per occurrence for damage to property. C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of $1,000,000 per occurrence subject to a$1,000,000 aggregate. D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability Insurance Covering claims resulting from error, omissions or negligent acts with a combined single limit of not less than $1,000,000 per occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR as evidence of insurance protection. The policy shall not be modified or terminated without thirty(30)days prior written notice to the DIRECTOR. 13. CONSTRUCTION MEANS,METHODS.TECHNIQUES,SEQUENCES, PROCEDURES AND SAFETY The ENGINEER shall not have control over or charge of and shall not be responsible for construction means,methods,techniques,sequences or procedures,or for safety precautions and programs in connection with the construction,unless specifically identified in the Scope of Services. 14. NONDISCRIMINATION hi all hiring or employment made possible or resulting;from this Agreement,there shall be no discrimination against any employee or applicant for employment because of sex,age,race, color,creed,national origin,marital status,of the presence of any sensory,mental orphysical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or tem inat$on,rates of pay or other forms of compensation and selection for training,including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex,race,color,creed,national origin, age except minimum age and retirement provisions, marital status or the presence of any sensory,mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY. - 5 - Kimball Street LAPP 15. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the CITY. 16. DELEGATIONS ADM-SUBCONTRACTORS Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to each and every item, condition and other provision hereof to the same extent that the ENGINEER would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. Any proposed subcontractor shall require the CITY's advanced written approval. 17. NO CO-PARTNERSHIP OR AGENCY This Agreement shall not be construed so as to create a partnership, joint venture, employment,or other agency relationship between the parties hereto. 18. SEVERABILITY The parties intend and agreed that,if any paragraph, sub-paragraph,phrase,clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. 19. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define,limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. 20. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed,modified,discharged or extended except by written amendment duly executed by the parties. Each party agrees thatno representations or warranties shall be binding upon the other party unless expressed in,writing herein or in a duly executed amendment hereof, or change order as herein provided. 21. APPLICABLE LAW This Agreement shall be deemed to have been made in,and shall be construed in accordance with the laws of the State of Illinois. Venue for the resolution of any disputes :or,the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County,Illinois. 22. NEWS RELEASES The ENGINEER may not issue any news releases without prior approval from the DIRECTOR, nor will the ENGINEER make public proposals developed under this Agreement without prior written approval from the DIRECTOR prior to said documentation becoming matters of public record. - 6- Kimball Street LAPP 23. COOPERATION WITH OTHER CONSULTANTS The ENGINEER shall cooperate with any other consultants in the CTTY's employ or any work associated with the PROJECT. 24. INTERFERENCE WITH PUBLIC CONTRACTING The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging. 25. SEXUAL HARASSMENT As a condition of this contract,the ENGINEER shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the vendor's internal complaint process including penalties; E. the legal recourse,investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon request 775 ILCS 5/2-105. 26. WRITTEN COMMUNICATIONS All recommendations and other communications by the ENGINEER to the DIRECTOR and to other participants which may affect cost or time of completion,shall be made or confirmed in writing. The DIRECTOR may also require other recommendations and communications by the ENGINEER be made or confirmed in writing. 27. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail,postage prepaid, addressed as follows: A. As to CITY: JOSEPH EVERS,P.E. City Engineer City of Elgin 150 Dexter Court Elgin, Illinois 60120-5555 - 7 - Kimball Street LAPP B. As to ENGINEER: THOMAS W.TALSMA Vice President Engineering Enterprises, Inc 52 Wheeler Road Sugar Grove, Illinois 60554 28. COMPLIANCE WITH LAWS Notwithstanding any other provision of this AGREEMENT it is expressly weed and understood that in connection with the performance of this AGREEMENT that the ENGINEER shall comply with all applicable Federal,State,City and other requirements of law, including,but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, ENGINEER hereby certifies, represents and warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing products and/or services with respect to this AGREEMENT shall be legal residents of the United States. ENGINEER shall also at its expense secure all permits and licenses, pay all charges and fees and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the products and/or services to be provided for in this AGREEMENT. The CITY shall have the right to audit any records in the possession or control of the ENGINEER to determine ENGINEER'S compliance with the provisions of this section. In the event the CITY proceeds with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S relevant records at no cost to the CITY and the cost of any such audit shall be paid by the ENGINEER. IN WITNESS WHEREOF,the parties hereto have entered into and executed this agreement effective as of the date and year first written above. For the CITY: ATTEST: THE CITY OF ELGIN - City Clerk it � y Manager (SEAL) For the ENGINEER: Dated this 8th day of March,A.D., 2010 A'IThST: By ' ` i d . By dYkhil40,0sect.•t. Vice President (SEAL) - 8 - Kimball Street LAPP ATTACHMENT A City of Elgin Kimball Street LAPP Improvements(ARRA Funding) Project Scope and Tentative Schedule* March 2010 Scope of Services Work Item Projected Dates Prepare Draft Phase II Engineering Agreement for City Staff Review 3/12/2010 Submit Phase II Engineering Agreement to City Council for Approval 3/17/2010 City Council Approves Phase II Engineering Agreement TBD Kick-Off Meeting with City,Introduction of Project Team 3/22/2010 Kick-Off Meeting at IDOT TBD Preliminary Information Submittal to IDOT(Bureau of Local Roads-Solomon/Latinwo) 4/2/2010 BLR 33410-Local Agency Pavement Preservation(LAPP)Approval Location Map Existing and Proposed Typical Sections Job Number Request Form LAPP Approval Form Prepare Abbreviated Plans&Specifications in Accordance with Revised LAPP Guidelines 4/4/2010-4/30/2010 Progress Meeting with City 4/23/2010(Approx.) Internal QC/QA of Plans&Specifications 4/26/2010-4/30/2010 Submit Preliminary PS&E to City&IDOT(Bureau of Local Roads-Marilin Solomon)" 4/30/2010 6-Abbreviated Plan Sets(11x17) 6-Specifications(Special Provisions,BDE Special Provisions,LR SP,Check Sheets,etc.) 2-BDE 220A-Estimate of Time Required 2-Estimate of Cost(with percentage by line item breakdown) 2-BDE 213-Estimate of Cost(with prices) 2-BDE 213-Estimate of Cost(without prices) Submit to CMAP and State Clearinghouse 5/14/2010 Receive Review Comments from City&IDOT-ASSUMES 7 WEEK REVIEW TIME 6/18/204.0 Complete Revisions to Plans&Specifications and QC/QA of all Final Documents 6/211.'2010-6/25/2010 Final PS&E Submittal to IDOT(Bureau of Local Roads-Manlin Solomon) 6/28/2010 1-Abbreviated Plan Set(Full Size&Mylar) 2-Abbreviated Plan Sets(11x17) 4-Specifications(Special Provisions,BDE Special Provisions,LR SP,Check Sheets,etc.) 4-BDE 220A-Estimate of Time Required 4-BDE 213-Estimate of Cost(with prices) 3-BDE 213-Estimate of Cost(without prices) 3-Cost Breakdowns for the LSUM Items 1-Dispositions of Comments IDOT's Original Markups Additional Submittal to IDOT(Bureau of Local Roads-Temi Latlnwo) 6/28/2010 Draft Phase III Engineering Agreement(BLR 05611) Draft Joint Agreement(BLR 05310) Revise Phase.III-Engineering and Joint Agreement Per IDOT Comments;Submit to City for Review 7/9/2010 City ProceS5 Sand-Executes Phase III Engineering and Joint Agreements 7/12/2010-8/20/2010 SubmitExecuted Phase III Engineering Agreement&Joint Agreement to IDOT for Approval 8/23/2010 State Letting 9/17/2010 Project Award 10/15/2010(Approx.) Project Execution 10/29/2010(Approx.) Preconstruction Meeting at IDOT 3/2010 Construction Begins 4/2010 'All dates are subject to change-Adjustments will be necessary based on IDOT's Direction for Potential ARRA Projects G:\Public\Elgin\2010\EG1005 Kimball Street LAPP\PSAiAttachment A-Project Scope and Schedule ENGINEERING ENTERPRISES,INC. Attachment B-Summary of Professional Engineering Services DATE 3/5/2011 CONSULTING ENGINEERS ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST ENTERED BY: JM PROFESSIONAL ENGINEERING SERVICES-PHASE II ENGINEERING Kimball Street LAPP Project City of Elgin,Kane and Cook Counties,Illinois J ENGINEERING DRAFTING SURVEYING ADMIN. WORK WORK i I SENIOR I SENIOR SENIOR SENIOR I ITEM COST ITEM I PRINCIPAL!PROJECT I,PROJECT PROJECT i PROJECT CAD PROJECT PROJECT PROJECT 1 SENIOR HOUR PER NO. WORK ITEM ENGINEERIMANAGERIMANAGER ENGINEERiENGINEER MANAGER TECHN. TECHN. SURVEYORISURVEYOR TECHN. SECRET. SUMM. ITEM DESIGN PHASE ENGINEERINGI •1.01 Conduct Proiect Kickoff Meeting with City Staff and IDOT • 4 4 4 I 2 14 $1,060 1.02 Perform Flel f eview/Confirm Conditions I 16 32 i 32 _•�„�,. 1 j - BO $9 696 1.03 Obtain and Review EXIstirl2 Pavement Thickness Data 4 I 4 $504 1.04 Prepare end Submit Preliminary Information to IDOT - 8 16 24 $3,120 1.0.Preoare Plane 8 Specifications In Accordance with LAPP Guidelines 4 32 80 I 80 _ 40 , 236,___1 X28.056 1.06 Conduct Progress Meeting with City Staff 4. 4 4 � • 6 17 52,094,,A 1.07 Internal OC/OA of Plans and Specifications 16 r I _ 32 X44,800 t AS TOOT Adminstrative PrAest Coordination 8 32 32 �„_ 72 59 744 St 1,09 Prepare Documents and Submit to CMAP and ale ClearnI j hcyise - . ' - 4 r` 4 , -; - 8 S1,056• y 1.10 Prepare and Sumb9 Revised{Final)PS&E to City Staff and IDOT '- - 8' 16 8 8:.:. 4 44 $5 160 0 $0 Design Phaw Engineering Total- • 32 4 124 192 120 _ 0 48 6 0 0 0 11 531 66,090 olect ota • 32 4 124 I 192 I 120 I 0 48 r0 531 66,.90 PEE SCREULE AS OF 6110/69 btRECT COSTS Principal Erxlineer i E•3 32_1 hours g 1 $162 par hour=t 05,184 Printirvi i 61000 Senior Proiect Mal2ea r E•2 4 hours {t 0 I $150 , per hour= $600 Supplies&Misc,-••„ $500 Pr ectMans er El 144 hours f 0 $138 per hour $17112_, SeniF'4or Protect Engineer/Surveyor 192' . hours i 0 $126 ",far hour.l.$241192 f Project Engineer/Surveyor . _ P4 - 120 hours 0 $108 _per hour.. $12,960) __— Project Senior E.t$ineer/Surveror .. P•3 0 hours 0 $99 per hour. $0 _ Engineer/Surveyor .. P•2 0 hours 0 $90 par hour. ..:.$0.... ,_, DIRECT EXPENSES= $1,600 CAD Mana0er El :'. 0 :..hours 0 $138 ore hour.' $0� Senior Project Technician T•5 44 hours f $108 per hour. $5,184 TOTAL LASOO COSTS Prosect Technician T-4 4 hour 0 _$99 nor hour= SO Draftlryt Expanses= SS 184 Senior Technician .' • 14 0 hours 9 -,•_$90 per hour. $0 Surve n nueS _�0 Seuebry. " '. :., A9 ..11,. houpl ;0 $78 per hour. 6658 Engineering Expenses. ...... $60,048 .--. • .. HOURLY TOTAL'S:.:':Alt •• - TOTAL EEI LABOR= $66090 Administrative Expenses. $858 . - - TOTAL LABOR EXPENSES. S66.090 I TOTAL CONTRACT COSTS o f 587,590' Orn,p',ciulpn1201e,E(31005 Kmbed Street LAPP•PSA'IAtteclvn.e 0.Summary of Professional Erge,eerk,g Service.LAPP KknbelLesiE01005 52 Wheeler Road • Sugar Grove, IL 80554 • TEL: 630 / 466-6700 FAX: 630 / 466-6701 STANDARD SCHEDULE OF CHARGES www.ealweb.com lE nglrt erring January 1, 2008 (Effective until December 31st,2010) EMPLOYEE DESIGNATION , CLASSIFICATION HOURLY RATE Senior Principal E-4 $171.00 Expert Testimony $225.00 Principal E-3 $162.00 Senior Project Manager E-2 $150.00 Project Manager E-1 $138.00 Senior Project Engineer/Planner/Surveyor II P-6 $126.00 Senior Project Engineer/Planner/Surveyor-I P-5 $117.00 Project Engineer/Planner/Surveyor P-4 $108.00 Senior Engineer/Planner/Surveyor P-3 $ 99.00 Engineer/Planner/Surveyor P-2 $ 90.00 Associate Engineer/Planner/Surveyor P-1 $ 81.00 Senior Project Technician II T-6 $117.00 Senior Project Technician I T-5 $108.00 Project Technician T-4 $ 99.00 Senior Technician T-3 $ 90.00 Technician T-2 $ 81.00 Associate Technician T-1 $ 72.00 Administrative Assistant A-3 $ 78.00 CREW RATES,VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard-Surrey Equipment $129.00 2 Man Field Crew with Standard Survey Equipment $201.00 1 Man Field Crew with RTS or GPS* $159.00 2 Man Field Crew with RTS or GPS* $231.00 Vehicle for Construction Observation $15.00 In-House Scanning and Reproduction $0.25/Sq. Ft.{Black&White) $1.00/Sq. Ft. (Color) *RTS=Robotic Total Station/GPS=Global Positioning System GXE11Do 1Forms1Ger1eraRSSC-Std Schedule of Charges+.Current\STADS0110.doc Consulting Engineers Specializing in Civil Engineering and Land Surveying <0 OF f< ' ti City of Elgin Agenda Item No. K. J 1 iI, re7 1.< 1.°??, March 25, 2010 r/ TO: Mayor and Members of the City Council i' fa !�rnudily SrGr FROM: Sean R. Stegall, City Manager Al-(tin David Lawry, P.E., Public Services Director SUBJECT: Engineering Services Agreement with Engineering Enterprises, Inc. for the Resurfacing of Kimball Street from State Street to Dundee Avenue PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider an agreement with Engineering Enterprises, Inc. for design engineering services for the resurfacing of Kimball Street from State Street to Dundee Avenue. RECOMMENDATION It is recommended that the City Council authorize the City Manager to execute the Engineering Services Agreement with Engineering Enterprises, Inc. in the not-to-exceed amount of$67,590. BACKGROUND In March 2010, Engineering Enterprises, Inc. (EEI), on behalf of the City, submitted an application to the Kane/Kendall Council of Mayors (KKCOM) for the use of federal funds from the Surface Transportation Program (STP) to resurface Kimball Street from State Street to Dundee Avenue. KKCOM is currently reviewing the application and said project was one of 10 projects the City submitted as a priority to receive funding in Local Agency Pavement Preservation Projects (LAPP)program. The LAPP program provides federal funding in the amount of 80% of the cost of construction and construction engineering. The local agency is responsible for the cost of design engineering and 20% of the construction and construction engineering cost. The estimated construction/construction engineering total cost for this project is $1,081,290. The City's 20% share would total $216,258. In addition, the City must pay 100% of the cost of design engineering ($67,590) for a total local agency cost of$283,848. In order to be eligible for federal funds in 2010, the City must complete plans and specifications and have the project ready to bid by July 2010. The subject Engineering Services Agreement with EEI will accomplish that es- task. Engineering Enterprises Inc. Engineering Services Agreement for Kimball Street Resurfacing March 25, 2010 Page 2 Because the STP has a significant backlog in municipal projects, this project in all probability would be assigned to a "Multi-Year Program" status which means it would most likely stand in the STP for several years until the program had available funding. The intent is to have the Kimball Street Resurfacing project shovel ready this year in anticipation of a Federal stimulus program that the Federal government has been considering passing in early summer 2010. A project location map is attached as Exhibit A. A copy of the Engineering Services Agreement is attached as Exhibit B. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. Op/A.-FINANCIAL IMPACT The agreement with EEI will total $67,590. While this project was not originally budgeted it is recommended that budgeted funds from project number 339998, "Elevator Upgrades" (where $200,000 was originally budgeted and $83,955 remain), account number 275-0000-791.92-36, be transferred to project number 340017, "Kimball Street LAPP", to fund the design engineering portion of the project . The transfer and budget for the Kimball Street LAPP would be $68,000. Should the City decide to pursue the project further it will be necessary to identify a funding source for the remaining City share of $216,258 unless federal stimulus monies become available. EGAL IMPACT None. ALTERNATIVES 1. The City Council may choose to approve the Engineering Services Agreement with Engineering Enterprises Inc. in the amount of$67,590. 2. The City Council may choose not to approve the Engineering Services Agreement with Engineering Enterprises Inc. in the amount of$67,590. Respectfully submitted for Council consideration. JE: cf Attachments • s• • Exhibit A Kimball Street Resurfacing Location Map Exhibit Kimball Street Resurfacing N Seneca St] I i i I I L________,-- " Cherry St f /t Ann St 6 Franklink . Franklin Blvd IW/ Blvd o �� KimballSt T. / - ...:::.... .,>. Q ik..x:...:.::::iiiiiiW J Orth St irn Symphony Way +iikill 0 / 100 6U Dexter Dexter Ave U o Co- C I ' ')'0 A C O Division St U [Highland 1 Ave I • Exhibit B Kimball Street Resurfacing Engineering Agreement • - A.OhEMIENT ThIS F#. SENT s made•an...entered into: s. . • .:: a#. • 2O1.-O,b b seen : . 3 ELOIN, ;;1 ois m ci;at co.. .> n(`ere a r referred tt�.ass t Olie*a r,referred to.as«EN N R"). �`:� ... EA ,:. O>�.:. . .. � � ga� R to islY�ii: essita> si : CO GtiOn`With the Cf 's.Flid i >A d:3, pq .:•Street(Dunde:e.Avenue to State Skeet)146041. . Agency ent 'a servat opt roves tts inafter re€er ed to as:the"PROJECT . as the=PROJ . ::.. fid: l ASS, the ENGINEERrepresenttillatheitineempliance with Illinois Statutes relating•to .• ., professional registran ofindiividuals and has the..netessary expertise::and experience to furnish such services pon t e rms°andcont o is-iset forth herei below. .... NOW, T :€ y i�:' iL its :.: ., .:a , b tween•tl e.CITY and the ENGINEER that the y CI`J"X • • c3oe�lictsel;�� :lhe s �a.: �fqi�.arld�:�;consideiradon of the: mutual.�roniises and covenantsco� 'h s>f a s�fcieli ;sof w. l >is h byacknowled-ed toaet for:and:re pr s t e3' g its ua i ers:� ov ;fn thePR CT:as.described herein,subject to the fo.owing • • 0#.41-•410'40.0. dtt ...1044.-.14m1.— ns;: - C : 6 c . : � • A. Allwork ere der Shall i iedunderthedirection ofthe City Engineer ofthe • TY,herein.afte refttect,toas.the"31RECTOR"•. B. : 'lie 0 ; g:C .n R:siwifiuuiShprofesSional engineering services following f ral•aid procedures indading blit not limited to a topographic survey of the project limits, 10,•:::• examination of,ut nt.conditions within the PROJECT limits, investigate soil or pavement cobdit tons. ►: of gs,preparation of a preliminary PROJECT plats and • cOst estimate,reviewofthat'preliminaryPROJECT.plan with City staff,preparation of final. -design .drawings and contract documents for the LAPP. •roadway • improvements,,processing: of all.required submittals to appropriate government agencies, aluat g�bids ivied atnd preparing recommendation for contract award. • • • : • - C. A detailed-Scope.of: cvices:is attached hereto as Attachment A. 2. r :>Po A. A.detaiiled:proje ct:sche ule-for the;PROJECT is included as Attachment A,attached • hereto. Progress will be recorded on theproject schedule and submitted submittedmonthly as.a component of the Status Report described in A below. B. The;ENGINEER will submit to the DIRECTOR monthly a status report keyedto.the project-sched le.A brief narrative will be:provided identifying progress,findings and. outstanding_issues. 3. WORK PRODUCTS Ali work products prepared::by the ENGINEER pursuant hereto including,but not limited to, reports, designs, captions, work drawings, studies, photographs, models and recommendations shall be the property of the CITY and shall be delivered to the CITY upon request of the DIRECTOR provided, however, that the ENGINEER may retain copies of • such work products for its records, Such work products are not intended or represented to be iimmk - I - Kimball Street LAPP • y' P:'3 .s�.t� �>�rrr.��.e��•tkc=C�'on::any extension to the. Fl�tpJE�;'1`.o�szi;a� .csttt� ,r�' • such r s 1.bei att the sole nsk:of the CITY without liability or legal exposure the : 4.::: .. ::P" ' 1 '2 `!p1 N :(Not To Exceed:'Method): : lor gees:...:.;ceded:. shall°Vie. ;...'d at#t lid . =:fes the essf' am . :ENGINE p rtix-��o� onrtel Who perfottn:work�tki S. • a a e ►fii,5 0 00 as estimated in Attachment Bragg.. rega�c ����osts ; ENG• ER tnl ss substantial modific : .<.. . ework • :.: . ape . ... :. ;: � aendmts to the Fnaxiruarri •pa�rmeitt�g�t� ft� l� f� Thi ed , °. �c�:�ta�dl�eltede�f gEs�dat I�uaFy:2�l�v� f�tbeis B. l tilt services provided by other firms or subcon ltai s::' :Cl`I' sl a pay the le the invoiced.fee to the ENGINEER, r ... out�,st�s .be:auehudexl in the total.�e�e not-to: +C> . C Afl o to are luded:in:the:not to exceed. fee including.d . • ij • The CIT }sal. periodic p• ayments to the ENGEM. based u tan actu• al pro s - t. and . royal of amine* : :pe t die .gra vc�llb� 3� after rete ap 3n r� P p • a erits to thes:E G • EBR shall not exceed.the.amounts:s:0701 tl c i vt ibg . . ;- p ym seh le, and full. a. ents for each task shall not be::made until the task`is payments coutple •:and accepted by the DIRECTOR. P•io, +I'Nil!: 1 474590.00 ick(*fMeeting with City,Introduction of Project Team • f ff: t g t_IDOT aiyeeormation Submittal to IDOT(Bureau of Local.:R , ;.:: lomon/Latinwo) BLR 33410—Local Agency Pavement Preservation(L. 1)Approval :Location Map Eitisting and Proposed Typical Sections • Job Number Request Form SPP Approval Form 'I'epare Abbreviated Plans&Specifications in Accordance with Re+ised° ,P`P -Guidelines • s Mng with City <Ibternai:QC A of Plans&Specifications Submit Preliminary PS&E to City&IDOT(Bureau of Local;loads Ta •Solomon) =6-.Abbreviated Plan Sets(1 Ix17) .6',Specifications(Special Provisions, BDE Special Provisions,LR SP, • Check Sheets,etc.) • • 2-BDE 220A—Estimate of Time Required • 2-Estimate of Cost(with percentage by line item breakdown) 2-BDE 213—Estimate of Cost(with prices) 2-BDE 213—Estimate of Cost(without prices) Submit to CMAP and State Clearinghouse C -2 - Kimball Street LAPP • • • * •. ..PAYMEN:.k:=NO.:2.`$21.4004/00. .. . :- .: R C .: : u ReVwersY Ok1 ;t :DOT ..: .... . : Complete Revisions,to: glans_&,; inea Ons:a d QA::of:all e0Ments. Final-PS&E Submittal to IDOT(Bureau:of Local'Abbrev' Roads-"I taxi Solomi on): . ..Abbreviated.Plan Set:: l:Size:&:Mylar) . . I - Abbreviated Plan Sets(11x17)... 4..Specificationsx is ;:ODE S : :v'isions;_::LR'SP, Check:Sheets,':etc. :. : . 4:-.BDE 220A-:Estimate>of`i a Requir:e:d :-BDE 213E•stiruate: f ost:: • • • • 8. NOTICE:O •CLAM :•• . : • . ::: ; •. -.IfthelahlGINEBR:WieneS:14.:maltOatiaiMfOr additional.com tion;.as:a result ofaetiOn,. .. . .. : - - n by o�'.the ''� i give-written:noticeof:bis:clam within 15 • ... < - • t ccurr nc of:such a in ° cl r::for additionaltOMpenaUtion ahallibe.: valid ess so .:.:;fit � � E--�N�T�11;.5'°fee$t -be valid only.tib t1]e e7El�t;,.that.:suala . .;. • - • • c ges includ ii wn : edb the CITYand thea . Re ssof •the : • .• -deeision.of.°ttie;:DIS' : ative to .a.cls;si> tted b the:ENGINEER,. w :. •.• regi under. time-:A tient`as•:-.d i iied..t the U :shall pr thopt: tion: .: . . fei:tberpayv,. atesor b hes.any.grnoftisAygrreem ent,such vi olationorbre achsha ll b.:e � Otheparty :•.00e*:4U011: .. .. :.:adi�intvecoa � g �o� esa > 1e ba ; • -•". an in:a nif e� y easovii-c any defaultf os :( 5)d afe noticeithe fby- e- ( 'pa i com ply t#�: a omdi o i oft heement>t e r ;per may tegmina : 'Agreea ent. No ithstanding=thefor+egoing orAnYth0g else e .- :...conWEN cam:<this::• . tib, +ith the.s exception of the monies the:C has agr` to pay to> .NG -R pnrsuai t..to° ion 44 iereof, no action:shall-be.commenced.by the :EN WER nn ::oast:-esi de it. ..a-�ninst:the:CTI'Y-for ane . . ..: .•: .:...... -: ..::::::..:. .: :: .... . . ... aS tart'daages� 10: ° • . Tostbocuitlestexteii tted b$,.! ,ENG)1NEER:agrees to andsha l inch i defe :and::- r • hold ha less.the CITY its offi ,employees,agents,boards and:commissions ffi oam and • agap;st:aiiy 144401.01403%. jndg�e�ts, costs, attorneys fees,damages or other relief, • includes but.not Ii ted to workers:compensation:claims, in any:way resp or arising out of:negligent actions or omissions of the ENGINEER in connectiOn hereWith,connection including negligence or orniasions of employees or agents of the ENGINEER arising of :• theperformance ofthis Ag ment, 'in.the•event of any action:against theCITY,•its`off vers, . - • ernploy..ees, agents,'boa rds.or co issions, covered by-the foregoing duty to,indemnify, : defend:and:bold:harmla sucheetiiiir shall be defended by legal counsel of the:Cars choosing. `The grovisio x&t is-paragraph shall survive any expiration,completion and/or termination.•of this Amt. : 11. N,,P O,N-AL LIAl LITY. • Nie of eial,;:di otor,_officer,agent or•employee of the CITY shall be charged:personally:or held contactually liable under any`term or provision of this Agreement or because of their exec:Minn.approval or etternpte,d execution of this Agreement. 12. INS NCL A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in offecti.dWing the term of this Agreement,a policy of comprehensive general liability insurance With .limits. of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty(30)days prior written notice to the DIRECTOR. -4- Kimball Street LAPP • The Certificate of Insurance which shall include Cont tinobligation assumed by • - - under entitled"Indemnif tion"sh l p : the. - :I�NCINEER Article•�;� .. i� b� i1: • • •- Tl�s-:iisin�,ce sham apply as pry,�a�Crist�i�tliee.�wi't1�re�:;.::::-if�it< y #�'4uat�e©r: elfprograms..ufrd:tQ:tie:C'l"�: There > >�iettt:or :: niodi atio 3•:of' s insurance.to make:it-:a Cess ov :<o . a l > €t�ti¢e, �t�t.evy,;if the insurance stag thatxt°is, �ss•fix i >�#malt>=ti� irdoised - - .;. . to:be pri ary'with:rr pect to the CITY .. .:: Comprehensive Automobile L• -:CtimpreheiaAVt# € fnsuraupe covering:all owned,non-owned:and r tilt ir: cle ) :,..tSofnot les•s:than:$500,000 per occurrence for: lama g e:ttt:p >°`;'':;<` • - C.: Combined•Single Limit Policy, -The requli 3 neettufor insurance' a for`the ' general liability.and auto exposures may, net viii t of $1,000,000 per occurrence subject to a$1,p00400ll::a t : :: : :::: :: ...:. :.::.:: ..:.;:: . :.D►: .: ..>Pt0fiQnal Liabili-. . The ElvGIl? sly' '� abT� • : :. :. ...:.... . .:...:: : :... :.:: . ... .... Insurance Covering°claims resulting.�o�it.: irs4 = C"�teg�" wig a . combined single limit�of not less Athan$21....„000.:: retzce A: .date-o� -hall be submitted to- l�� • :.. :..:.. � QT r�res. nbmittthe l3 .a�� ... u : :.. :.:.. : :`::- >:::. ria ; Tke p01���shall not be.modified or term `�xout �. �d� ��G��en <. . DIRECTOR. ,... iotiex to the SIRE �. iCONSTREICTION.i ANS,.METHODSTECI ► r ... 1 : .: - CE:D RES.AND SAFETY The ENGINEER shall not have control over or charge of d shalt.not be responsible for coistniction means,methods,techniques,sequences orpt edtuestfir fvrs fety reeautions audprograms in connection with the construction,-unless.specifically Iden' ' ted_'In:the Scope - . of:Services. 14. : NONIMSCR INATIO1�1 • Iii hiring or employment made possible or re• sult ng f u f Ag eem •,t�th s' I•be no .discraination against any employee.or applicant for employment:l se of sec,;age,race, color,:creed,:national origin,marital status,of the. porosence-of a tys�ry, ....t or ltysical ;handicap,unless based upon a bona fide occupational gtiat�i_ieation,arid-thus r: .u i€ment shall apply to,..but not be limited to, the folloi g employment advising,.layoff or termmatton,rates of pay or other forms of compensation and selection i g,.II eluding: apprenticeship. • No person shall be denied or subjected to discru nation in receipt:tof the benefit of any services or activities made possible by or resulting from this Agr a eat on lite grounds of sex,race,color,creed,national origin,age except Im nimun age antlrezent-prtavisions, marital status or the presence of any sensory,mental orphysicallian e' nAny=violation of this provision shall be considered a violation of a material provision iliis•Agreement and • shall be grounds for cancellation, termination or suspension, in whole:or in part, of the •Agreement:by the CITY. • -5 - Kimball Street LAPP • .: x5. ASSIGNMENT AND:SUCCESSOR s°Agteelu :cold° acand:evcryp ©fl_thcreO;s.. tbeinnps #;iesuccessors:and ..''4110!i:4810* of Otei hereto, : dam;.hu that.no:ails letgt shall l made - "vont�epriiMtr written�nse>nt Of:-fie Gi'r?Y;:: , • . • : Any. t :: det "tilc�snbcontaebng. • • shan:bc :ohteca �e�s �nc�tints and . :.:.;ather: . va Qas=ofthistA menta die . S`salla naj1thCfY with condition andVr pro sion:a tdthe e:ex�wtthat .theFN R would::have been obligated'if it :dale the.wOrk:itself and ii©assignment, °:delegation or subcontract.had been made.. Any proposed-subcontractor shall require the C1TY adva•nced vwut-ten a rovAl•... .... . .: . .. .. .. ....... .... agree, y�tr�e, : .. .. . .. .. el�►ptoe>rit_or other agene :rel�tionsl�p liet�v;veis--t�e':�'` . ..# toy:�::'<ry_ �>:.,�•..:. ..: ._.;SE ERABfLI :.: The:•,The...ititulksf.intend and agreed that,if a0paragrAphi s par igiaplh..4)„rase,clause nor other r sfo of:this A � mien, or any-portion .. .: P `.:.. : ��`. � :: . , re>o�;sltr��°1�€ �'�'bo void or otherwise • nneufex alalle,all-ether-portions of this:Agreement shall remain:,Oft.O fo and'e ect. . .. • Zai.. H AJMNGS • The headings of the several paragraphs o€tins.Agreement are inserteed as a matter of convenience and reference and in noway aret ieyintended:to define, the • scope of intent of any provision of-this Agreement,.nor`shall They he constfted to affect in :. any manner the terms and.provisions hereof or the interpretation Or-construction thereof. .: Vie;.: IODMCATION ORA .. This Agreement audits attachments.constitutes the entire Agreement.of:the parties on the subject Matter hereof and may notbechanged,44odr ed,discharged.oriextended except by written amendment duly executed:by the parties. 'Eachliarty agreesthatno.-representations or Warranties shall be binding upon the other party_u ss expressed,in writing herein or in a . y exited amendment hereof, or change order herein provided. ;i .l'PI CABLE LAW Mit Agreement shall be deemed tolavebeen madein,.and shall'be con ed•in accordance with the laws of the State of tRinois. Venue for -the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shalt be in the Circuit Court•of Kane County,Illinois. 12, NEWS RELEASES The ENGINEER may not issue any news releases without prior approval from the DIRECTOR, nor will the ENGINEER make public proposals developed under this Agreement without prior written approval from the DIRECTOR prior to said documentation becoming matters of public record. - 6- Kimball Street LAPP 23. COOPS 2AQ FHIOT ;1C .�rT The ENGINEER shallfcooperate with° t>other l .i:n the,CITY' empl . work associated with the PR CL: • 24: INITERIVRENCE W ... . The ENGINEER:certifies}, : icsno � bic ding on tlii�s contract.as.aesi 1t: ereb� of a violation of 720:liCS /3 -seq'or n ar:state:ar federal statute reg bid rigging. 25. SEXUAL HATOSATIVAPP, As a condition(*this ct.t i..B .E• .s '.have written sexual harassment policies • that include,at. a mi tim; ' �A :- A, the.illegai .0ae;MO h a s -.-::>.:>::• B. the definition-ii f sexual: 'e ?s e<Iaw; C. a description;of: tial l a smith �ttrli = tar lies;. D. the vendor's internal complaint: -raiOgilu:: n penalties; E. the legal recourse, r v :itia .e7and co t.. available throughthe.:Tllino s . . Department of:a ii thellIfirois Ifunian Rights.Commission; F. directions on' ow to:contact.the d,- a tand-commission; G. protection against retal ation asp ide d by Section 6-101 of the Human Rights Act. A copy of the policiesshallshallbetr.O. idAdibYENPWER.to the Department of Human Rights upon request 7751L s;.512=11 '.. 26. WRITTEN COMMNICATION$. All recommendations>aridother cornmtt iications by-the ENGINEER to the DIRECTOR and to other participants Which may a fectcost or:tim.eof completion,shall be made or confined in writing. The.DIRECTOR mayaisotecptheOtherrecommendations and communications by the ENGINEER be madeor confirmed in:wrilting. 27. NOTICES • All notices, reports and documents requir *under!this Agreement shall be in writing and shall be mailed by First Class Mail,postage prepaid addressed as follows: A. As to CITY: JOSEPH EVERS,P.E. City Engineer • City of Elgin 150 Dexter Court Elgin,Illinois 60120-5555 -7-- Kimball Street LAPP R • • • B. rAess t(o: T R: �t�.�(:� : ging � •:s .• : :::` .52�: ee1er :;. .: .:. . - . u e :605 ; :.. .•• •-. : • : • 28. • COMPLIANCE - • Notwithstandin o> ::p;:ro s o •:of: s••A+ E '°it iis•expresslya: • • u•ir f A s - derstti;�d � ..�:; .:�.:�.::.::.::.":.:�::' �> ;.�ejt� u ..:-:> :.... . :...: .��; �� fli _ . LN�I�,;2i€all°° .::.. .:.Ix >,ap�io.,��l�: eral;ttuk : ti �artsq� ieitts�f • law,incl.: ,b t not brute 1*..: +. . . able. r enients e ardi revaiBin e • • .r�lvnimut t wa .: (Q. s� and legal<:status of employees out:l ranting e . foregoing,; : represents ENGI 'Sempo anidfor�ei awillbeprovid1:i:nga ptraondtsu:c; sa_nd/oCrservi:c:es resttttsAxy 's1Iiieithe • i •itaFI+ a a• 1d • . also atits.ei i �secu .:all and fe :and g ve:;all .; notices:necessary.� �40 .> e atd �a - � ::�stion-oaf:fibre;-v�rtttk;:a�cltor•tl� : products rad rse ices to#�e�` sA l :: .sh l hav :the . MSC.t+�:atudit any �an:;:thy. . . s�zi or cowl: of-the$NOINE8R to • 1 EN�FEER S compli ice:; t :; .i0 001• iSintis<of:this.section. 3n atter event the Cfl' . proceeds: wilt• such :. ::tlie ; (r R sh : nialtie available. to the CITY Ep aNi..d • GtIlxpNEJ3.theR: S r�e'ilevant�4e:c:o:i...ds.a�,nb. .co-..st•�:ot CPaidhecostoanysuch audit shalt-10e!`t , - : T . . ; ... WITIE: H Q the ttaitii'here o have entered into and executed:t is-agreetttent effective as:of the :an year• .:€it$t..v01gen above: For the CITY: A 1-11.ST: • ThE MY OF ELGIN • . By. .. B :.: City-clerk : - •. :City Manager • • (SEAL) • For the E•NGIlNEERR: Dated this:8t day of Match,A.D.,2010 ATTEST: By By Secretary Vice President (SEAL) - 8- Kimball Street LAPP • ATTACHMENT A . : City of Elgin • Kimball Street LA PP Improvements(ARRAfundinq)' . • • Project Scopaand Tentative Schedule March 2010. • Sl:d . 'S ti10•S WorkItefq --••:- • .: Rr 12 es - . P. 1 3?l se it Orirlla [em9nt,horr.C?ly Stair RRey ew. • ° 1 0... ._ . Council for Approval • •. :: • 3!17010, .•::•.•$u6{rt)<' a1= 1!1�GryAareementlo'City:.: . t1 oqr APPi s P.Bakal(`En9lneedrr9-AA9ieertrent• R0 • : L$1.0,10.0h 00$2., Oji01:I ucticn:of P.roject.Team Wir'.0lffM ee)J ii41 T ......--•:40.0., . P.itrmijieryliil(tfitatf0f1SabrnittalaoADOT(Bureau of"Local Roads-Solomon/Latinwo) '#/ 10: BJ 3314%J LocatAger oy'.104vemeet Pieservation(LAPP)Approval . .• " : 9: Pmptsed'typicalsections ;.Jt `Nii 01b0.f-i'equestForin'.: • '' :. ::r: .)'fit 1proxatt=omt re p'X eNtat Plans 8z'pecifiaahonatn Aciootdsneirvvith"Revtee d•LAPP Guidelines41**.#30/0 :• AT22f2t)3 /fit@rijaJ,@E ;iif?Plaha:&3pf� liars • 4/2Bt 01 10 4400 keivl1l7itacj( i'o.O{ly 1DOT/Bureau otLocal Roads-Mari!in Sol'omort)•• 4/a0121Y10 $* ifJE`,,ignits•�gped.atOr wlS.0n5,BDE Special Provisions,LR SP,Check•$heets.ei .) 2-•B12I322't3A,�: imate.urTlme Required .."2-•.F Nrrtafe.•oi'tGest' vittr p-ereentage by:tine:item breakdown) ;2 k31`p i -Est+iiiate oTCost(witri:pi ceS) •• •• 1::` 24 =-Estimate.oCCost(withoirt:prices) Silbhlk7Q:Gjitdtate Clearigghouse 5fltifPt#10 Reente itev(e04.01*en1s from City&IDOT-ASSUMES 7 WEEK REVIEW TIME 6/t8120t0 III . . . ..• C;01010(attgvj (sitQPlans8peciticalions:artd�OC/QA of all Final Documents - -.13/2112010/2:5/2010..•• •Eif el P. -StibrltfttaltolDOT(Bureau of Local Roads-Manhn Solomon) 6/20/2010 14:Abbrevlated!Plan Set(Full Size&Mylar) • 2";A ibreviated Plan Sets(11x17) 4 :$pedfitat(d/ts(SpeclalProvisions,BOE Special Provisions,LR SP.Check Sheets,etc.) 4-BDE 20*-'E 2Slimate.ofTithe Required . 4'=: DE 1i3�-;t sbirnate ofCost(with prices) 3-'$ 2)0r.. itimate of,Coat(without.pdces) • • • .3- fytjBte610.30tnlfl forfhe LSUM Items . 1:.1 ispoaiuonsar;otnrnents . : - •• 100h$ iita0Ai18r 10518 ' •AddlttpnatiSglitlll1t06..:IDDT(Bureau of Local•Roads-Term Latinwo) "6/28/2010 Dfpft Phi ill Etipineering,Agreement(BIR 05811) • - •D1att%lbAgreement(BLR 05310} . Reye Phase lllEn.gineering and_Joint Agreement Per IDOT Comments:Submit-to City for Review 7/9/2010 :•".Cl PtoeesSes•0n'd•Executes Phase III Engineering and Joint Agreements 7/12/2010.8120/2010 SuhrnitiExecuted Phase Lit Engineering Agreement&Joint Agreement to!DOT for Approval 8/23/2010 State Letting 911712010 Project Award 10/15/2010(Approx.) Project Execution 10/29/2010-(Approx.) Preconstruction Meeting at IOOT 312010 Construction Begins 4/2010 •All dates are subject to change-Adjustments will be necessary based on IDOTs Direction for Potential ARRA Projects G:\PubliclElgin\2010\EG1005 Kimball Street LAPP\PSA\Attachment A-Project Scope and Schedule ) • ' • . „ ... . . . .. . . . . • • , . . . . . .. . . • ... :.. Ple' . : ..', ....... .......... . ENGINEERING ENTERPRISES;INt ' Attath11.**13.-tuminoyofthy$0 00tikao-tic.niitogis:.::.::•.:. . . :•• •••::• :,• :' .•:. : ::•-•:,.:,;',1-,*;y:•.....:iptikag CONSULTING ENGINEERS .. • •....,.• .• ...FARVIOE0 COELOP . 4t . fitiert.4* ..::..:': • . .,. : •. ; , ::'.., •..•:‘..igeffit. 8%,....... jot. . .. . PROOdftbial:eattWouN4BER be.s4' ligiiiiiiggo#•:;:, ,•::•: •:: : .:..:.:, ::,.- •••:;',..•....,i.. ..-7:,..,-•-•.••••:•:-.• • • . •: • . ..:0.01i!!'410:011144#114:::••;.'-.:*•.:...:•:.:.::,, i':•.,•'...:,,•:.•.,..,1:.,:•i:••' •- -.::::i•.•:i•..:...,:i..:, • •:. . . .. . . Arpmfrrl:ValfIbtfilta,rtdririMpt.ARMO:tP40,1541gFrAupilipiiWirsfal 10.14."1:";...30,4,,, g•flP;,./!::.:.W..* ' 1 4'i' ,I%.nt ',.0. WI PLO' ' .lt,„1,00;71. •,i;;;.,,,0:2:-•Di.roi),_ VI:,•IIVIA•41'1.-,,, '°•r"..V,„ligiSf :1411 c; FF . 011r3.0.;',V1012,01i4V41;Agr:::z5i0:1144 -1,• 1 0 f ',1.9t-y"Iiii.15 1''• ••4.:'11 lisjiq'':11F4Ti# . *a is?wil:,'"'P-$ ;:i:4'rad-IlArii;11:9 giz•riliw!t::,':, .07'iiribr' 'ill•1111 - ,; -re_rivi.. rat."•,x14 n.,rt t-•,: :7t,t1.i.l t'• ,,--- "ti trA AttiAlstki . .''' # t iljej di• los "i - 'di'r't "' eT ''''' ' '14161'0' "t"'""'T•te fer I'''''•' ok.:410-4! int • '---11 :.. ..•.7.i:'-',iVgiw)J,7,I1014fai..t".:,-itdy,-,ei!,..4frg.ht,,-iliii,: -_.fjiiiX::'1't;e-i(flre'', ., •. )1- 1,-.''' a. ,,4t # .ig Ap.;:,-rds „ ii,pr-•iii,iNloi, -,,,,- -.—ml_4•.fekrt,--•?ii.•=....}"'Aili4-4LAT ''''''1 ,r.fitii•i vithiltilifirrilik!v-04-;?;!Liggliar;iillo.n..iifiWigaiWZW•ii!ribtEigt4,tikagitig 4,40-ati''. 'WO."Oie--OciffittiooNAG '. gi,• iiit;1 OFVOIX:iitaysy.0:44 iii ••tirrEgiii4 i ,:14*4 7 A,i.,.:, .Tt,f.,,,, . .,. 7 . 1.01. 0001V P(Oijkl.16cloOtt.MaollndwittveihtStidealitREICM''' '••••• •• . ' • ..•4. • ' 4 4. • •'•.•• -••:'-i,1,...4-ci...-, ,4:.• :_:•:•.3,,,;,'•••••••••- -----,IA.-,--A 1 ' $I-431 1.02 ;6Perl0m916c8 ,Vq0116ItfrteOobi1dii008 : 'r•--.'.;'.• . . . '... . ,.._-•••• ' .". .1.011!11. 1Ft:. ,_y;.--:,:<1::::.:,..:•:: !1;...ic.•,.......:::.::.:"..,:;..:;,;...:::,..:.':::...;,:i:::4i::7i*,%:.:.:!,'1:;:2:f.r'.'•,'i,',.::,''.'.;r-2"',,•::t:'l4,t 103 Obtain Old Pa OwEnParnentfttti , r :, .",.'.75::"i:-.•:'•i:r's...:5.•"••5•-'' 'S60Z-24504 1. 4 •-••:' ; s' - •- -• .it• P,.4",- " .. i" '. y 0 '! ,..as ppindie J.,:,.:&s.e .: .44Aid.i.:ivi : ....i".','i...: . • .* •: •.. - tbe Co . 'rb Yet. ,i,,:..,•,, • i..,:' ' . '-• ..' .t.07 InfemalOC/0.OfPlant and ;: Inca-,..,.. ...• .,. ••' •••- • • .• ' -6 ..,...06, 10QT Atirtr•. ,94fst.Lnjj.1fori..:' •:••.•.. ..„:.:*' „,. . ..„..:. ... ' . . • 8 .4 4 1.09 PreCatwDoci,lutelcjj if.:46§!pliiffClealtieV. • „...;••••• ..Z.: •....: -- •••• ••.•!, •-' :••'.: .' . , • •!' ••:r•.:. . -• . ,:•••. .•••• ...:.:. : •::•:.'•::',",•: ••::•l 1.10 Pro...are and Sumba FlavInad(Final)PS&E to 6t10•Stan and IDOT .. ." -. • •. ..:...•—•••A - . ,"''',;01-'7":,: "Iltts.:. .; if . ..,‘••*.' '-::••••:10.r:--f• ": '.:•,::." :.• -• ',.::....'...7., •••'•' ',.-•:-;,,,; ••• " :"•44•1 • *: .: .1,6.1•66' .. , • Deal t n Phase E inept! ,Totil • . . • . ......• • •. ..... . .• • .• .. . . . . . . . . ..... . . • • . .., ,1 .,... • ... . ,.Projact Total . . 2 . . :. i;"4:.,). .4 i 124 ..t. 102,..•1...•020,••-•I'. 1.2. ..J.•••-;:07 1.•4p--,1 '•••o,,..:.I, 4,. ..)....0.,), 44.431,..,I.„„.. 0404 . . ... . . ),4?*iim.1441i2gpl,,,VeoCitiettjealiTcvrmlisz! lita4=410 ,r4UV404451F-10016915M/1011044.64qiied.iiitil.tiVORW11,0-.. 14Willietyllt,AIIIiIitti441.{reer• •. . .0:'..M.121:1;.11, 02n: 1:!.",f;Z:..-01iiViM.Iffa.; PrInclOal Erdloty ; • .• .64 : nowt -A .::' CO )itTickli..': ....fi;,. ZrENSUIRMINNINSIMEIRMEMEIro.1 senlof P/9144miwor . , 6-2 4 hOuna ; . *,. ;-\... 0169 „ParttoOta'4600 ; " •• ;2r.T.r:'-',.`r1101101. • Prnyed •menacer " ' " ' ••:., . 6.1 ' 124 116114 0 i Viiit :00flieNte).' ',741P,-, • . MIIIIEIEIIIIIIIIIIIIMIMNIIIIIIIIIIIIIN ,11011.1M111161111111MMINIUM gml•t2Lcirt LEINInoer/ttassik ' ,.. ' ,' • •• P.• 102 l' boa,I ;;. : ' 26. t.,, •:.'a '• • .• Prolact VEr.lineeriSyvevcr . • .... .. ' •'' : •••-.' • • • P-4.• 120 hours 4 •- ids • pferict\if.litao" NNMIIIIIIIIIBIEIIIIIIMMIIIUMIIIIIIIIIIII senior Eigineer/Stinerior .. , .'.•:'•':••• - • " NailiiiMniii.MMIERIMEIMingi EncOneedeurveytr . ":SMINIIINEMIC.,)—FanitiVIMEMIGU23 • ., EA • : 0 .. NO* . 0 ....- 0130 -00ritori‘'•'-.50^, ... . CAD Mentor . . „6entor Profeci TecilnIcian , :. r4 48 . heft:-.-.; •0: : $105 ...!•-p$8.6fie t::•••••830ftilitill4f.41111Uti'.,2=7..-L;:!-7...:Er.: mion.. Preinct Technician • " - ' :••.• :ielleeeinErir2T.7finn WilalifiV.:Vilr, Senior Technician • : NMI" 77:•72,W. ..1TrreltailailieNV' SeiCiO* .. ,... . ... . .. VIIIMIRE=2.7irfirt7.ffnMINISE.r2n.•, ' . . '::mettczirmr.-tr,s-frf-...mmennorm .. • • ' • •• - -.. - • . . .. - . . • . . .• •• - -. .. - •:.:-:::.•............::::..:i•i::.::: • • ". . -• :;:::::•;60yktupopiTiAcp,s7. .Ewiii:75::..::p7mpli • . • . .. .:.. • . . . • • . or4iFisli.a01440:4140*.0,040044.00,0040iikonwoo.e***.t.)..voit,44.00 .. .... • . • . . • •• . . . .. • . . • . . . • • . . . . . . . . . • . . . • • . • . • • • . . . • .. • . . . . • . . .• • • . • • • . • • .•• •.. . . . • . . . . . . . .. . . • . . . . . •• • • • . . ...:. . • • • • • . •••••• •• .. - •..••.•• •. . . .. . .. .. . • • • . „ .. . . • . . • • . • . • • • • . .. $ • . , . . . . . .. . . . . . . . .. . • • • • •• . . . • . . . • • . . . •. • • .. . . . ... • . • • • • ... •• • . .• • . •• ••• • • • • • . . . • . . . • . • • . • • • • . . . . ,7 • . . • —•.• • . . . y_ , • 0R.Wheeler Road • Sugar Grove, IL.. 80554 • T. . ..:: Qir: $Go / a 4,8•11700 • - FAXt 030 / 46S-0-701. :STAIWRAiSgliEDULE P CHAR S Www.eolwea.:com siirg : anf : ;.2008 lEnt . • E c t December_l:1 , 2010) EMPLOYEE DESIGNATIO .: ` l I tTION HOURLY RATE Senior Principal. • ESE, $171.00 `expert Testimony • $225.00 Principal :; a $16200 '. i :.. .ori�t'Esj�thA�n' :- ° ;;' '`��.:�. E-2 "$150.00 ProjectProJect Man.aget .:.: . :::: . . EA $138:00 Senior Project Epginftr/Planner/ t-veor>.II :: . .. .... R6 $126.00 • Senior ProjectEngineeriPIanner/: ii ye :#.>: ::::.:: P-5 $117.00 Project_Engineer/Planner/Sunreybi: ':: P.4 $108.00 .Senior;EngineerlPlannerOUrA or P-3 $ 99.00 Engineer/Planner/Surveyor P-2 $ 90.00 Associate Engineer/Planner/Surveyor P-1 $ 81.00 '"14) Senior Project Technician fii :. T-6 $117.00 Senior Project Technician I T-5 $108.00 Project Technician T-4 $ 99.00 Senior Technician T-3 $ 90.00 Technician T-2 $ 81.00 Associate Technician T-1 $ 72.00 • Administrative Assistant A-3 $ 78.00 CREW RATES,VEHICLES ANMIREPROGRAPHICS 1 Man Field Crew with Standard Survey tqUiprhent $129.00 2 Man Field Crew with Standard Survey Equipment $201.00 1 Man Field Crew with RTS or GPS* $159.00 2 Man Field Crew with RTS or GPS* $231.00 Vehicle for Construction Observation $15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black&White) $1.00/Sq. Ft. (Color) 'RTS=Robotic Total Station/GPS=Global Positioning System G.£EtlDostForms1GenerallSSC-Std Schedule of Charges'CurrennSTADS0110.tloc Consulting Engineers Specializing In Civil Engineering and Land Surveying y ' OF E'(C�t.. City of Elgin Memorandum -•?-, ' t � �p rye VQpgTEDI.E�' Date: April 26, 2010 To: Joe Evers, City Engineer From: Jennifer Quinton, Deputy City Clerk Subject: Resolution No. 10-76, Adopted at the April 14, 2006, Council Meeting Enclosed you will find the agreement listed below. Please have these agreements signed and executed by the appropriate parties and return one fully executed copy to the City Clerk's office for the City's records. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you. 1. Agreement with Engineering Enterprises, Inc. (Resurfacing of Kimball Street-Dundee Avenue to State Street) C1 OF E< O cti Memorandum City of Elgin ILU Ft,� TO: Diane Robertson, City Clerk FROM: Joe Evers, P.E., City Engin SUBJECT: Kimball Street LAPP (Resurfacing) DATE: May 3,2010 Attached please find one original of the contract document with Engineering Enterprises, Inc. for the design and bid document preparation for the resufacing of Kimball Street. If you have any questions please feel free to contact me at 5958. Illinois Department of Transportation 2300 South Dirksen Parkway/ Springfield, Illinois / 62764 November 07, 2012 SUBJECT: Notification to Maintain Ms. Kimberly Dewis City Clerk 150 Dexter Court Elgin, IL 60120 Dear Ms. Dewis: The following contract has been satisfactorily completed and accepted by the Department of Transportation: Route: FAP 527 Contract: 63475 County: Kane Illinois Project: ARA-M-9003(644) Section: 10-00046-00-RS The agreement entered into between the State and the City of Elgin details maintenance responsibilities for the completed improvement. Please refer to the agreement for this information. Sincerely, Michael F. Renner, P.E. Acting Engineer of Construction cc John Fortmann Aaron Weatherholt Attn: John Nunes James Klein, Acting Bureau Chief of Local Roads and Streets DTGI2236:BCMR036 ILLINOIS DEPARTMENT OF TRANSPORTATION 10/25/12 14:40:23 FINAL ACCEPTANCE OF IMPROVEMENT IMPROVEMENT FUNDED BY: FEDERAL & CITY OF ELGIN TO CONTRACTOR: PLOTE CONSTRUCTION INC 1100 BRANDT DRIVE HOFFMAN ESTATES IL 60192 DESIGNATION BY DEPARTMENT OF TRANSPORTATION ROUTE: FAP 527 SECTION: 10-00046-00-RS COUNTY: 089 KANE PROJECT: ARA-M-9003/644/000 CONTRACT: 63475 JOB: C-91-547-10 TYPE OF IMPROVEMENT: PROJECT CONSISTS OF PAVEMENT PATCHING, CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT, SIDEWALK REMOVAL AND REPLACEMENT, DETECTOR LOOP REPLACEMENT, STORM STRUCTURE ADJUSTMENTS, MILLING, RESURFACING, PAVEMENT STRIPING, RESTORATION AND ALL OTHER INCIDENTAL ITEMS TO COMPLETE THE WORK ON FAP ROUTE 527 (BIG TIMBER ROAD) FROM MCLEAN BOULEVARD TO STATE STREET (IL ROUTE 31) IN THE CITY OF ELGIN. TOTAL COST: 663,034 .62 October 25, 2012 THIS WORK HAS BEEN SATISFACTORILY COMPLETED IN REASONABLE CLOSE CONFORMITY WITH ALL OF THE REQUIREMENTS OF THE CONTRACT AND IS HEREBY ACCEPTED BY THE DEPARTMENT OF TRANSPORTATION. 71i(A0 V7c ACTING ENGINEER OF CONSTRUCTION /� COPIES TO: C/r BUDGET & FISCAL MANAGEMENT JOANNE WOODWORTH ACTING ENGINEER OF DESIGN & ENVIRONMENT JOHN BARANZELLI REGIONAL ENGINEER, DISTRICT 01 JOHN FORTMANN & DST 1 LOC RD OFFICE ACTING ENGINEER OF LOCAL ROADS JIM KLEIN LOCAL AGENCY OFFICIAL ELGIN FILE BC-107(REV. 01/05)