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tCity of Elgin
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July 1, 2011
RE: Resolution No. 10-43
2007 Motor Fuel Tax Municipal Maintenance Expenditure Statement
To Whom It May Concern:
The document listed above was sent out for signatures to another entity and an executed copy
was never returned to the City Clerk's office for record retention. Attached is the un-executed
copy that was sent out for signature. Thank you.
' Resolution No. 10- 43
Illinois tent Supplemental
Department Resolution for Maintenance of
of Transportation Streets and Highways by Municipality
Under the Illinois Highway Code
BE IT RESOLVED, by the Mayor and City Council of the
(Council or President and Board of Trustees)
City of Elgin , Illinois,that there is hereby
(City,Town or Village) (Name)
appropriated the sum of $40,689.78 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2007
(Date)
to December 31, 2007 .
(Date)
BE IT FURTHER RESOLVED,that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation,on forms furnished by said Department, a certified statement showing
expenditures from and balances remaining in the account(s)for this period; and
BE IT FURTHER RESOLVED,that the Clerk shall immediately transmit two certified copies of this
• resolution to the district office of the Department of Transportation, at Schaumburg ,Illinois.
I, Diane Robertson Clerk in and for the City
(City,Town or Village)
of Elgin , County of Kane/Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Mayor and City Council ata meeting on February 10, 2010
(Council or President and Board of Trustees) Date
STIMONY WHEREOF, I have hereunto set my hand and seal this 10th day of February, 2010 .
� � OF, iumE�Ci
y..•.EAL)' ° City _ Clerk
j � , _ -i D ane Robertson (City,Town or Village)
Approved
Date
Department of Transportation
Regional Engineer
Printed 1/26/2010 BLR 14230(Rev.11/06)
•
•
V. Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
•
• Section Number
Period from 1/1/2007 to 12131/2007 Municipality • City of Elgin
Estimated Cost of Maintenance Operations •
Maintenance For Group 1, II,or III(Material, Equipment or Labor) Operation
Operation Group Unit Cost
(No.-Description) (1,u,1141V) Item Unit Quantity Price Cost
Catch Basin Cleaning II Equipment(see details) • $ 44,800.00
it Labor(see details) _ $ 49,600.00
I Dump Fees for Spoils $ 75,000.00 $ 169,400.00
Bituminous Patching • li ,Equipment(see details) $ 45,000.00
it Labor(see details) •
$ 150,000.00 _
III Bit. Mix Grog 1 Ton 1,360 $ 28.00 $ 38,080,00
III Bit. Mix Group 2 Ton 200 $ 80.00_ $ 16,000.00 $ 249,080.00
Bituminous Paving N Equipment(see details) _ $ 21,000.00
II Labor(see details) 1 $ 24,800.00
III Bit. Mix Group 1 Ton 2,500 $ 28.00 $ 70,000.00 $ 115,800.00
Snow& Ice Control II Equipment(see details) •
$ 109,750,00
1) Labor(see details) $ 187,500,00
•
I Salt(state contract) Ton 9000 _ $ 39.00 $351,000.00
I Deicing Chemicals Gal 30,000 $ 0.50 $ 15,000.00 $ 663,250.00
Storm Sewer Cleaning 11 Equipment(see details) $ 24,192.00
II Labor(see details) _$ 26,784.00 $ 50,976.00
Curb& Gutter II Equipment(see details) $ 26,784.00
II Laborjsee details) $ 35,200.00 $ 61,984.00
Street Sweeping it Equipment(see details) $173,800.00_ •
11 Labor(see details) $ 104,600.00
I Dump Fees for Sweepings $ 75,000.00 $ 353,400.00
Traffic Markings/Signs II Equipment(see details) _ $ 10,008.00
II Labor(see details) $ 16,680.00
07-00000-02-GM IV Thermoplastic(Contract) _ _ $ 90,000.00
07-00000-01-GM IV Paint(Contract) $ 85,000.00 $ 201,688.00
Traffic Signals IV Painting (Contract) $ 50,000,00
IV Maint. (IL 19 and IL 58) $ 17,500.00
07-00000-07-GM • IV ,Maintenance jpontract $ 55,000.00 $ 122,500.00
Total Day Labor Costs
Total•Estimated Maintenance Operation Cost $ 1,988,078.00
Preliminary Engineering
Engineering Inspection
•
Material Testing
Total Estimated Engineering Cost
•
Total Estimated Maintenance Cost
•
Submitted: •
Approved:
Date Date
By: City Manager
Municipal Official title Regional Engineer
Submit Four(4) Copies to Regional Engineer
Page 1 of 2 BLR 14231 (Rev.7/05)
CV1.0)Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number
Period from 1/1/2007 to 12131/2007 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or 111(Material, Equipment or Labor) • Operation
Operation • Group Unit Cost
(No.-Description) (t,1I,111,1V) Item _ Unit Quantity Price Cost
Page 1 Total Carried Forward $1,988,078.00
Street Resurfacing
07-00000-03-GMr lV — intermittent Resurfacing $ 800,000.00
07-00000-06-GM IV Unimproved Street Maint. . $ 260,000.00
06-00000-08-GM IV Crack Sealing $ 75,000.00, $1,135,000.00
Street Lighting ii Equipment(see details) $ 20,000.00
II Labor(see details) $ 32,300.00
Ili Materials Bid $ 75,000.00 $ 127,300.00
•
•
•
Total Day Labor Costs $1,096,244.00
Total Estimated Maintenance Operation Cost $3,250,378.00
$1,000+2%($199,080)+ 5% $1,360,000)= • PreiiminaaEngineering $ 72,981.60
6%($1,360,000)= Engineering Inspection $ 81,600.00
Material Testing $ -
Total Estimated Engineering Cost $ 154,581.60
Total Estimated Maintenance Cost $3;404,959.60
Submitted: Approved:
Date Date
By: City Manager
Municipal Official Tee Regional Engineer
Submit Four(4)Copies to Regional Engineer
- - Page 2 of 2 BLR 14231 (Rev.7/05
, . .
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
Section Number: 07-00000-XX-00
Municipality: City of Elgin
I hereby certify that the maintenance operations shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 14231 approved on 02/14/2007 , and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 14231,approved on , and that the expenditure of
motor fuel tax funds,for that work, during the period from January 2007 thru December 2007
is as shown and that receipted bilis are on file and available for audit.
Maintenance Operation Costs
•Maintenance Operation Completed Group For Group I, II, or III
(For details see approved BLR 14231) 0.u,In,iv) Labor Materials Equipment Totals
Catch Basin Cleaning II 42,803.19 35,011.25 $77,814.44
Bituminous Patching II 176,253.05 292,717.39 66,077.65 $535,048.09
Bituminous Paving II 58,773.01 38,986.36 $97,759.37
Snow and Ice Control II 312,329.10 513,682.53 176,334.54 $1,002,346.17
Storm Sewer Cleaning II 2,680.80 3,869.69 $6,550.49
Curb and Gutter II 34,177.76 29,478.41 $63,656.17
Street Sweeping II 102,731.94 1 111,011.95 $213,743.89
Traffic Marking Signs II
Traffic Signals II 40,629.93 27,263.45 22,911.50 $90,804.88
Traffic Marking'Paint) IV 81,084.69 $81,084.69
Traffic Marking(Thermoplastic) IV 72,863.79 $72,863.79 _
Traffic Signal Painting IV 46,800.00 _ $46,800.00 _
Intermittent Resurfacing IV `1,088,825.63 *$1,088 825.63
Bridge Maintenance IV 0.00 _
Street Light Maintenance IV 8,004.24_ $8,004.24
Unimproved Streets IV 232,115.08 _ $232,115.08 -
Crack Sealing IV 57,960.00 $57,960.00 _
Total Maintenance Cost: $3,675,376.93
Less Other Contributions and/or Refunds: `384,309.15
Net Cost of Maintenance: $3,291,067.78
Net Cost of Engineering: _ 148,774.37
Maintenance Engineering
1. Total Motor Fuel Tax Funds authorized 3,291,067.78 154,581.60
2. Net cost to date 3,291,067.78 _ 148,774.37 i
3. Unexpended balance $5,807.23 1
4. Outstanding bills
5. Credit to unobligated balance(line 3 or line 3 minus line 4) _ $5,807.23
Remarks: *$384,309.15 is Non-MFT contribution.
Submitted: Approved:
Date Date
By:
Municipal Official Title Regional Engineer
Submit Four(4)Copies to Regional Engineer
Page 1 of 1 BLR 14310(Rev.12/05)
Printed on 1/2612010 1:29:04 PM
,
OF CS,.
ti Memorandum
City of Elgin
GNATEDvv°
Date: February 15, 2010
To: Dan Ault, City Manager's Department
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 10-43, Adopted at the February 10, 2010, Council Meeting
Enclosed you will find the agreement listed below. Please have these agreements signed and
executed by the Illinois Department of Transportation and return one fully executed copy to
the City Clerk's office for the City's records. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
• 2007 Motor Fuel Tax Municipal Maintenance Expenditure Statement