10-42 •
Resolution No. 10—42
Illinois Department Resolution for Maintenance of
Streets and Highways by Municipality
of Transportation Under the Illinois Highway Code
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BE IT RESOLVED, by the Mayor and City Council of the
(Council or President and Board of Trustees)
City of Elgin ,Illinois, that there is hereby
(City,Town or Village) (Name)
appropriated the sum of $1,906,084.04 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1,2010
(Date)
to December 31, 2010
(Date)
BE IT FURTHER RESOLVED,that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
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BE IT FURTHER RESOLVED, that the Clerk shall,.as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department ,a certified statement showing
expenditures from and balances remaining in the account(s)for this period;and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation,at Schaumburg , Illinois.
I, Diane Robertson Clerk in and for the City
(City,Town or Village)
of Elgin , County of Kane and Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Mayor and City Council ata meeting on February 10, 2010 •
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 10th day of February, 2010
a r�•.R. i, �,�,_,�o_ City Clerk
►lane `o•ertson (City,Town or Village)
r �
Approved
• MAR 0 4 2010
Date
artment of Transportay
_ Abt
• -
Regional Engineer
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Printed 1/26/2010 BLR 14230(Rev. 11/06)
Illinois Department Municipal Estimate of
Kir of Transportation Maintenance Costs
Section Number /b U bongo°_tT trvv
Period from January 1, 2010 to December 31, 2010 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, il, or III(Material, Equipment or Labor)
Operation Group Unit Operation
.(No.-Description) (i.u,iii,iv) Item Unit Quantity Price Cost Cost
Traffic Markings
10-00000-01-GM IV Paint/Epoxy Markings $ 146,099.50 $ 146,099.50
Traffic Signals
10-00000-02-GM IV Traffic Signal Painting $ 127,500.00 $ 127,500.00
IV ; Traffic Signal Maintenance , i $ 84,936.00 $ 84,936.00
Street Resurfacing
10-00000-03-GM IV Intermittent Resurfacing $ 558,404.50 $ 558,404.50
Street Lighting
10-00000-04-GM III Materials Bid $ 50,000.00 $ 50,000.00
Bituminous Patching
10-00000-05-GM Ill Bit. Mix Group 1 Ton 3860 54.00 $ 208,440.00 $ 208,440.00
10-00000-05-GM Ill Bit Mix Group 2 Ton 200 118.00 $ 23,600.00 $ 23,600.00
Snow&Ice Control
I Salt $ 600,000.00 $ 600,000.00
Total Day Labor Costs $ 1,798,980.00
Total Estimated Maintenance Operation Cost
$1,000+2%($282,040)+ 5%($832,004)= Preliminary Engineering $ 48,241.00
6%($832,004)= Engineering Inspection $ 49,920.24
Material Testing $ 8,942.80
Total Estimated Engineering Cost $ 107,104.04
Total Estimated Maintenance Cost $ 1,906,084.04
Submitted: February 10, 2010 Approved: MAR 0 4 2010
^
By: ,(�y1`iri. ate *eat/4./11/e--City Manager QA4w4.•
Municipal Oft' Title Regional Engineer
Submit Four(4)Copies to Regional Engineer
Page 1 of 1 SLR 14231 (Rev.2/23/06)
Printed on 1/26/2010 9:43:30 AM
. , •
Progs_ia m 1Construction Des ign Engineering!Construction Engineering ,Matarial Testiri Total i
-÷— , - n,---- ----i
!Base Fee I._ i
'11- 51,000.00..
F t i 1
"Pavement Marki*s-Paint&Epoxy 1 $146,099.50 I $7,304.98 L $3,765.97! i $162,170.45 i
Traffic i€,rrai.-Painting j $127,soaog $6,375.00 $765.00 .41 $141,525.00
•ilntermittent Resurkiciag $558,404.50 i $27,920.23 1 $33,504.27 !. $8,942.80 I 5628,771.804
Traffic signal ma?)tenance $84,936.01 0 1 , $84,936.00 1
i 1 -- .
LTraffic Sial.fil and Street Light-Material i $50,000.00 E $1,000.00 1 ! $51,000.00 1 i
Asphalt-Material ; $232,040.00 $4,640.801!. $236
,680.80
1
i i
ISA Purchase ! 1 t t .
' $600,00a00,i
.1 IDTAL ;$1,906,084.05!
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Illinois Department of Transportation
Division of Highways/Region One!District One
201 West Center Court/Schaumburg, Illinois 601 96-1 096
LOCAL ROADS AND STREETS
Motor Fuel Tax—2010 Maintenance Program
City of Elgin
Section No.: 10-00000-00-GM
Kane County
March 4, 2010
Ms. Diane Robertson
City Clerk
City of Elgin
150 Dexter Court
Elgin, IL 60120
Dear Ms. Robertson:
The Resolution adopted by the City Council on February 10, 2010, received on
February 17, 2010 was approved as of February 18, 2010.
This provides for the maintenance of various municipal streets from January 1,
2010 to December 31, 2010 and appropriates $1,906,084.04 of Motor Fuel Tax
(MFT) Funds for the subject section.
Additionally, the Estimate of Maintenance Cost in the amount of$1,798,980.00 for
maintenance and $107,104.04 for maintenance engineering was also approved as
of February 18, 2010.
The authorization for expenditure of$1,798,980.00 for maintenance and
$107,104.04 for maintenance engineering from the City's Unobligated MFT Account
is authorized and will be recorded on the next Monthly Allotment Notification Letter.
Our office has noted that the operations which are estimated to cost in excess of
$20,000.00 should be accomplished through competitive bidding. The Material
Contract Proposals and Contract Proposals should be submitted to this office for
approval prior to advertising for bids.
Also, please note the Traffic Signal Maintenance Contract is expired and will
require new Contract Proposals for bidding.
•
./
Ms. Diane Robertson
March 4, 2010
Page 2
Enclosed is one (1)copy each for your records. If you have any questions or need
additional information, please contact Marilin Solomon, Field Engineer, at(847)
705-4407 or via e-mail at Marilin.Solomon@illinois.gov.
Very truly yours,
Diane M. O'Keefe, P.E.
Deputy Director of Highways,
Region One Engineer
By:
Christopher J. Holt, P.E.
Bureau Chief of Local Roads and Streets
Enclosure(s)
cc: Joseph Evers, P.E., Municipal Engineer w/encl.
David Lawry, Director of Public Works w/encl.