10-228 A •
Resolution No. 10-228
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUN TY DEVELOPMENT
BLOCK GRANT SUB-RECIPIENT A REEMENT
WITH P.A.D.S. OF ELGIN, INIC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R. Stegall, City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and
directed to execute a community development block grant agrement on behalf of the City of Elgin
with P.A.D.S. of Elgin,Inc. for emergency shelter monthly rental costs, a copy of which is attached
hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: December 15, 2010
Adopted: December 15, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
AGREEMENT
BETWEEN THE CITY OF ELGIN, AND
P.A.D.S. OF ELGIN, INC.
This AGREEMENT is entered into as of the 15th day of December , 2010, by and
between the CITY OF ELGIN, an Illinois municipal corporation(hereinafter called "GRANTEE" or"CITY") and
P.A.D.S. OF ELGIN, Inc., a not-for-profit corporation incorporated ptirsuant to the laws of the State of Illinois,
(hereinafter called "SUB-RECIPIENT") having a principal place of business at 1730 Berkley Street, Elgin,
Illinois, 60123.
I. RECITALS
A. CITY has applied for Community Development Block Grant Funds (hereinafter referred
to as "CDBG funds") from the United States Departrfrient of Housing and Urban Development
(hereinafter called "I-RID") as provided by the Hous ng and Community Development Act of
1974, as amended(P.L. 93-383) (hereinafter called "APT").
B. CITY has considered and approved the applicaiion of SUB-RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB-RECIPIENT.
C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such Agreements, as those power S are defined in the Illinois Constitution and
applicable statutes.
II. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perfoi in, in a timely fashion, the activities provided
for herein, and those previously defined and identi ed in the Project Application and project
description submitted by the SUB-RECIPIENT, 1ated December 16, 2009, and entitled
"Emergency Shelter Program," a copy of which is attached hereto as Exhibit "A" and
incorporated herein by this reference(hereinafter referred to as the"PROJECT").
B. All funding provided to SUB-RECIPIENT shall be used solely to reimburse SUB-
RECIPIENT for monthly rental costs associated with the lease of the facility at 1730 Berkley
Street, Elgin, Illinois. This facility is to be used exchisively for the provision of support services
and counseling activities that aid homeless famili0 and individuals to become self-sufficient
members of society. Services provided at the facility are to be consistent with the scope and
intent of the PROJECT. All individuals served by SUB-RECIPIENT pursuant to this agreement
will be low and moderate income persons as defined by 24 CFR 570.208 (a)(2)(i)(A).
C. The SUB-RECIPIENT shall develop and submit to the CITY an Outcome Perfoi mance
Measurement Statement that establishes project g als and objectives, identifies performance
indicators, and estimates the number of clientele t be served. The SUB-RECIPIENT shall
provide quarterly Progress Reports to the CITY, r porting on the status of the PROJECT in
relation to the percent of project completion, accoi plishments, effectiveness of the project as
related to the goals and objectives, and the clienhAe served, including number served, client
access to the service (either new or improved acces ), and demographics. The progress reports
shall begin upon the signing of the Agreement and shall continue until the completion of this
project or until directed to discontinue such reports irk writing by the CITY.
D. Prior to the expenditure of CDBG funds, SUB-RECIPIENT shall meet with the City's
Community Development Group staff to establish acceptable documentation and guidelines
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regarding requests for payment for the activities described in the Scope of Work. No payment of
CDBG funds will be made by City without the required documentation.
E. SUB-RECIPIENT shall return to the CITY an program income, as defined in 24 CFR
Part 570.500(a), which is generated as a result of thi PROJECT. All written requests for an
exception to this agreement shall be made, in writing, to the City's Community Development
Department explaining why the SUB-RECIPIENT needs the income, the specific activities the
SUB-RECIPIENT will undertake with the funds and liow the SUB-RECIPIENT will report the
income and expenditures to the CITY. A written reponse to the request will be provided to
SUB-RECIPIENT from the CITY.
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III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the
total grant received by the CITY and in consideration of the SUB-RECIPIENT'S undertaking to
perform the PROJECT, a maximum of $50,000 (hereinafter "Grant Funds"), to be paid in the
manner provided for herein at Sections II (D) and VII. Prior to the initial payment of Grant
Funds, SUB-RECIPIENT shall submit, to the CITY, their Outcome Performance Measurement
Statement and progress report indicating client demographics and program status. SUB-
RECIPIENT shall submit quarterly progress reports, by the 10th day following the end of the
preceding quarter, to the CITY. The amount to be pad to SUB-RECIPIENT will be based upon
the work completed and the submittal of employee work reports in support of the invoiced
amount.
B. This PROJECT shall be identified as Project No. 154649 and Account No. 230-0000-
791.30-99, which identifying numbers shall be used by SUB-RECIPIENT on all payment
requests.
IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT in making application for CDBG funds.
B. SUB-RECIPIENT shall abide by the Act and all HUD rules and regulations promulgated
to implement the Act.
C. SUB-RECIPIENT shall, upon request of the CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment opportunity
compliance including equal employment opportunity certifications with reference to the
PROJECT, as set forth in Exhibit attached hereto and made a part hereof.
D. SUB-RECIPIENT, in performing under this Agreement, shall:
1. Not discriminate against any worke , employee, or applicant, or any member of
the public, because of race, creed, color, sex, age or national origin, nor otherwise
commit an unfair employment practice; and
2. Take affirmative action to insure this applicants are employed without regard to
race, creed, color, sex, age or national origin, with such affirmative action including, but
not limited to the following: Employment, Upgrading, demotion or transfer, termination,
recruitment or recruitment advertising, layoff or termination, rates of pay or other forms
of compensation, selection for training, including apprenticeship.
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E. SUB-RECIPIENT shall permit the CITY and the Department of Housing and Urban
Development to conduct on-site reviews, examine prrsonnel and employment records and to
conduct any other procedures or practices to assure compliance with the provisions of this
agreement. SUB-RECIPIENT shall post in conspicuous places available to employees and
applicants for employment notices setting forth the proisions of Section IV (D) above.
F. SUB-RECIPIENT shall not violate any laws, state or federal rules or regulations,
including but not limited to those regarding a direct oil indirect illegal interest on the part of any
employee or elected official of the SUB-RECIPIENT in the PROJECT or payments made
pursuant to this Agreement.
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G. SUB-RECIPIENT hereby warrants and represrnts that neither the project, including but
not limited to any funds provided pursuant there o, nor any personnel employed in the
administration of the program shall be in any way o to any extent engaged in the conduct of
political activities in contravention of Chapter 15 o Title 5, United States Code, commonly
known as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to slow actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit quarterly progress reports which
describe the work already performed and anticipated during the remaining time of the PROJECT.
Upon fifteen (15) days notice from the CITY, originals or certified copies of all time sheets,
billings, and other documentation used in the preparation of said progress reports shall be made
available for inspection, copying, or auditing by the CITY at any time during normal business
hours, at 150 Dexter Court, Elgin, Illinois.
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I. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and
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Budget (hereinafter "OMB ) Circular A-133, Audis of Institutions of Higher Learning and
Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy of said
audit report. SUB-RECIPIENT shall permit the aut orized representatives of the CITY, HUD
and the Comptroller General of the United States to inspect and audit all data and reports of the
SUB-RECIPIENT relating to its performance under t e Agreement.
J. SUB-RECIPIENT and CITY shall at all tines observe and comply with Title 24 CFR
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local
government, which may in any manner affect the performance of this Agreement.
K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Apieement expires.
L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S
control that was acquired and/or improved in whole or in part with CDBG funds in excess of
$25,000 is used exclusively for the benefit of low nd moderate income persons as defined by
HUD, for a period of 15 years after the expiration of his agreement
M. If during the 15 year period after the expiration of this Agreement, the SUB-RECIPIENT
disposes of any property under the SUB-RECIPIENT'S control that was acquired and/or
improved in whole or in part with CDBG funds in eXcess of$25,000, then the SUB-RECIPIENT
will reimburse the CITY in the amount of the current fair market value of the property less any
portion of the value attributable to expenditures 6f non-CDBG funds for acquisition of, or
improvement to,the property in accordance with 24(FR 570.503(b)(8)and 24 CFR 570.505.
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V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT is herewith granted authoritIy to subcontract all or any portion of the
PROJECT to such engineers, architects, independent land use consultants, professional land
planner, construction contractors or other entities as SOB-RECIPIENT shall deem appropriate or
necessary and upon such terms as may be acceptable tol SUB-RECIPIENT.
B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2) and Part 85.36.
VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPSALS
A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB-RECIPIENT shall be authorized t accept the proposal of any subcontractor
for the PROJECT.
VII. BILLING PROCEDURE
A. Upon Release of Grant Funds by HUD fOr the PROJECT, the CITY shall make
disbursements to the SUB-RECIPIENT as either reimbursement for advances made by SUB-
RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for the
PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or advancement, shall
comply with the following requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG Funds, on
a form provided by the CITY.
2. Any claim for advancement of Cl3i3G Funds shall be limited to an amount
necessary for SUB-RECIPIENT to meet spcific cash requirements for the PROJECT
and shall be disbursed by SUB-RECIPIENT within three (3) working days of receipt by
SUB-RECIPIENT.
3. Any request for reimbursement o advancement pertaining to work under
contracts from the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in place and
to the best of SUB-RECIPIENT'S knowledge, information and belief that, the
quality of such work is in accordance with the contract and subcontracts, subject
to: (i) any evaluation of such work as a functioning PROJECT upon substantial
completion; (ii) the results of any subsequent tests permitted by the subcontract;
and (iii) any defects or deficienciesnot readily apparent upon inspection of the
work; and
b. For final payment, that the work has been performed in a satisfactory
manner and in conformance with thel contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractOr and subcontractor to the CITY that fully
complies with federal labor standards, uniform relocation act or any other applicable
federal, state, or local statutes, rules or regulations.
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5. SUB-RECIPIENT shall forward to th CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable manner as
both parties shall determine; provided, howeve-, that in no event shall such documents.be
forwarded to the CITY later than twenty-one (h) days after SUB-RECIPIENT'S receipt
of such documents.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
B. Upon submission of an acceptable claim for Grant Funds, the CITY shall process such
claim and shall approve such claim for payment foll7ing approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
C. Except as provided for in Sections IX and X hereof, the CITY shall pay all required
payments against eligible project costs, as descried in Section II.B, incurred by SUB-
RECIPIENT under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A-110, and A-122, as they relate
to the acceptance and use of federal funds for the PRQJECT.
B. SUB-RECIPIENT shall submit all require1 information to show compliance with
applicable laws, rules and regulations, as specified n this Agreement and shall submit to the
CITY a quarterly progress report, by the 10th day fpllowing the end of the preceding quarter.
Other reporting requirements are specified in Exhibit'"B" attached hereto and made a part of this
Agreement.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, the CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S substantial
breach of the Agreement, abandonment of the PROJF,CT or occurrence rendering impossible the
performance by SUB-RECIPIENT of this Agreement
B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to SUB-RECIPIENTS performing the
PROJECT, failure by SUB-RECIPIENT in submitting supporting information or documentation
for a claim, submission by SUB-RECIPIENT of incorrect or incomplete reports, or SUB-
RECIPIENT'S suspension of its pursuit of the PROJCT.
C. In the event the CITY elects to terminate thi Agreement or to suspend payments, for any
reason stated hereinabove in paragraph A and B df this Section IX, it shall notify the SUB-
RECIPIENT, in writing, of such action, specifying the particular deficiency, at least five (5)
working days in advance of any such action and etablishing a time and a place for the SUB-
RECIPIENT to refute the alleged deficiency at a time prior to the CITY'S taking such action.
After allowing the SUB-RECIPIENT the opportunity to refute or correct the alleged deficiency, if
the alleged deficiency continues to exist, in the reasonable opinion of the CITY, the CITY may
withhold payment of the Grant Funds until such time as the violation or breach is remedied. No
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action taken or withheld by the CITY under this paragraph shall relieve the SUB-RECIPIENT of
its liability to the CITY for any funds expended in violation of any of the terms of this
Agreement.
D. Unless terminated pursuant to the provisions of paragraph IX herein, this agreement shall
teiniinate on May 31, 2011.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify,
defend and hold haimless the CITY, its officers, empIoyees, boards and commissions from and
against any and all claims, suits,judgments, costs, atorneys fees, damages or any and all other
relief of liability arising out of or resulting from or threugh, or alleged to arise out of, any breach
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of this agreement; misuse or misapplication of funds rived pursuant to this agreement by SUB-
RECIPIENT; violation of any statutes, rules and reu lations, directly or indirectly, by SUB-
RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of
SUB-RECIPIENT or of SUB-RECIPIENT'S officers, employees, agents or subcontractors. In
the event of any action against the CITY, its officers, employees, agents, boards or commissions
covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be
defended by legal counsel of the CITY'S choosingL The provisions of this paragraph shall
survive any termination and/or expiration of this Agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds received
from HUD unrelated to the PROJECT, or any violation of the statutes, rules and regulations of
HUD, directly or indirectly, the CITY and/or any o its agents or representatives, the CITY'S
liability to SUB-RECIPIENT shall be limited to any
nds which have previously been provided
to SUB-RECIPIENT pursuant to this agreement. S B-RECIPIENT hereby waives and releases
the CITY from any and all other liability pursuant to any such breach, misuse, misapplication or
violation of statutes, rules or regulations.
C. In the event HUD, or any other federal agenc , makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraphs A or B of this Section X, then the
CITY or SUB-RECIPIENT shall immediately notify the other party, in writing, providing the full
details of the alleged violation. To the extent that any such matter is not subject to exclusive
federal jurisdiction, venue for the resolution of anyl disputes or the enforcement of any rights
arising out of or in connection with this Agreement between the CITY and SUB-RECIPIENT
shall be in the Circuit Court of Kane County, Illinois.
D. In addition to any other remedies available to the CITY, if the CITY has lost or been
prevented from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB-RECIPIENT, the SUB-RECIPIENT
shall repay, upon demand by the CITY, such amoant of Grant Finds previously disbursed or
allegedly due to the SUB-RECIPIENT.
XI. TIMELINESS
A. Time is of the essence of this agreement. SUB-RECIPIENT shall meet the schedule
deadlines listed below. Any milestone which the SOB-RECIPIENT does not achieve within two
months of the date listed will result in the SUB-RECIPIENT submitting a revised implementation
schedule for approval by the City's Community lI1evelopment Staff. Failure to achieve these
deadlines may result in the loss or reduction of grant funds at the CITY'S discretion.
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Milestones Date
1. Provide Emergency Shelter February 1,2010-August 31, 2010
2. Provide Case Management February 1, 2010-August 31, 2010
3. Rental Reimbursement February 1, 2010-August 31, 2010
B. Total Number of Months Required for Project Completion 7 Months
XII. MISCELLANEOUS PROVISIONS
A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties
hereto. Any proposed change in this Agreement shah be submitted to the other party for prior
approval. No modifications, additions, deletions, or the like, to this Agreement shall be effective
unless and until such changes are executed, in writing, by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to financial assistance agreements between the CITY and the United States Department of
Housing and Urban Development, with the rights and remedies of the parties hereto being in
accordance with any such agreements.
C. ASSIGNMENT - except as provided in Sec jion VI hereof, SUB-RECIPIENT shall not
assign this Agreement or any part thereof and SUB-I.ECliPIENT shall not transfer or assign any
Grant Funds or claims due or to become due hereund!r, without the written approval of the CITY
having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this
Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by SUB-RECIPIENT,
and that SUB-RECIPIENT is in compliance with aprlicable local, state and federal statues, rules
and regulations for the purpose of complying with thi Agreement.
E. HEADINGS - The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scone or intent of this Agreement, and should be
ignored in construing or interpreting this Agreement.
F. The terms of this agreement shall be seTable. In the event any of the terms or
provisions of this agreement are deemed to be void o otherwise unenforceable for any reason, the
remainder of this agreement shall remain in full force and effect.
G. This agreement shall not be construed to create a joint venture, partnership, employment
or other agency relationship between the parties herefo.
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IN WITNESS WHEREOF, the parties hereto have executed this AgreerCent on the dates recited below.
CITY OF ELGIN, an Illinois Municipal Corporation
BY: iaa
Sean
4
Sean R. Stegall
City Manager
DATE: Decembef 15, 2010
ATTEST:
Diane Robertson
City Clerk
SUB-RECIPIENT: P.A.D.S. of Elgin, Inc.
1730 Berkley Street, E14Illinois, 60123
BY:
Dennis Hewitt, xecutive Director
P.A.D.S. of Elgin, Inc.,
DATE: /1.1 0•IN I IP /
ATTEST: 7". . 00011Palline.-
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EXHIBIT A
SUB-RECIPIENT'S AMENDED CDBG • 'PLICATION
9
CITY OF ELGIN CDBG PR•GRAM
PROJECT APPLICATI U N
2010-2011 PROGRAM Y:AR
47A
Date of Submittal: December 16, 2009 QFC #:(7#:(7E?y ly' _
4/c_,a
Project Name: eons
Project Address: 1730 Berkley St.
City: Elgin State: IL Zip Code: 60123
Submitting Agency/Organization: PADS of Elgin, Inc.
Contact Person: Executive Director
Name: Dennis Hewitt
Address: 1730 Berkley St.
City: Elgin State: IL Zip Code: 60123
Telephone: 847-608-9744
Fax: 847-608-9746
E-mail: dhhewittnpadsofelgin.org
Amount of CDBG Funding Request: $50,000
City,of Elgin Bloc Grant
1. Project Scope and Purpose
The mission of PADS of Elgin is to break the cycle of homelessness by comprehensively
addressing the needs of the local homeless population. In order to accomplish this, PADS
provides full case management in addition to our shelter services. Our case managers
are available 7 nights a week and 5 days a week. In-house case managers perform
intakes of each person admitted to the shelter and assist guests in creating an action plan
to help them deal with their individual issues. PADS guests deal with a number of issues
including mental illness, developmental disabilities, family violence and addiction. Still
others, especially during these difficult economic times, suffer from loss of jobs and
homes, or have become displaced due to floods or fires. Case managers use life skills
classes, employment training programs,job placement opportunities and money
management programs to help guests progress in their action plans, and address their
individual needs. Case management,is one of the most essential parts of the PADS
program, it not only provides hope for guests to overcome their stumbling blocks, it also
provides a plan to turn that hope into action.
To help our clients progress, PADS also maintains a comprehensive list of partner
agencies to whom we can refer clients for specialized care. These agencies include The
Renz Addiction Center, Ecker Center for Mental Health, The Community Crisis Center,
.and The Greater Elgin Family Care Center. PADS has also partnered in our new buliding
with Wayside Cross Ministries, who provide a day program for homeless and displaced
persons. This year PADS has also added new programs to better serve our clients. These
programs include SORT, an advocacy program which helps eligible individuals apply for
Social Security Benfits, and the CHIP program which utilizes a federal grant and a
parnership with Renz Center to provide comprehensive addiction counseling services to
homeless individuals. PADS is also expanding our meals program to include full
dimmers on site, to better serve clients with work and school obligations, or medical
conditions.
PADS operates the Douglas L Hoeft Resource Center, which functions as both a
permanent shelter site and headquarters for the organization. The shelter has the capacity
to house 55-60 individuals and also offers shower and laundry facilities. The shelter
provides more meeting space for increased on site programs including AA meetings,
educational classes, healthcare clinics, counseling sessions, and asset building programs.
There is a significant and demonstrable need for this program in the City of Elgin.
During the last fiscal year, the number of nights of shelter provided by PADS increased
by 12%. The anticipated outcome of this program is to not only provide over 450 men,
women and family members with safe shelter throughout the year, but also to break the
cycle of homelessness by comprehensively addressing its causes through case
management, referral and advocacy.
CDBG Funds will be used to cover costs associated with r-nt for the Hoeft Resource
Center. The facility has a monthly lease rate of$7,721. Over a 12 month period, this
totals $92,652.
2. Performance Measurement
PADS Goals and Objectives:
1. To provide temporary emergency overnight shelter to a I estimated 450 unique men,
women and family members from the Elgin area
2. Provide case management services, referrals and advoc.cy to all guests
3. Require guests who are staying over 30 days to participate in Action Plans which may
include job training, mental health services, money manag-ment, etc. as needed to
effectively facilitate integration
Performance Measurements:
1. Registering all individuals who stay in our shelter with she HMIS data tracking system
to determine number of clients served and record their de i ographics
2. Performing intake assessments on all registered PADS „uests and using the
information to create Action Plans which detail reasonabl- steps that guests will take to
make progress towards achieving their goals
3. Requiring follow up assessments for all guests and their action plans every 30 days,
when progress will be monitored, and plans will be expano ed and adjusted based upon
goals that have been accomplished and steps that have bee taken
3. National Objective
PADS meets national objectives by benefiting low income persons and households, and
also by providing community services of particular urgenci because current conditions
pose serious threats to health and welfare of those unable to find safe shelter, and other
resources are not currently available to fill this need in our community.
4. Eligible Activity
Public Services
5. Low & Moderate Income Benefit Statement
All PADS clients are homeless; therefore 100% of our cli:nts are considered low income.
PADS benefits these clients by providing safe shelter and .upport services including case
management, life skills training, advocacy and referral s to our network of partner
agencies.
The number of households or individuals expected to benei it from this program is 450.
We are also currently experiencing a 12% increase in the umber of nights of stay over
last year.
Registering clients allows us to calculate the number of individuals served per year and
daily guests logs allow us to calculate the number,of nights of shelter provided each year
as well as the amount of additional non-shelter services provided. Intake interviews
allow us to determine that all of our clients are low income.
6. Documentation and Reporting
Case managers will be responsible for collecting all demographic information, number of
persons and households served, income levels, household size, and all race and gender
information. Case managers and administrative staff will be responsible for tracking all
information with an in house computer program accepted by the Department of Human
Services and Department of Commerce and Economic Opportunity. PADS will provide
this information in reports to the City of Elgin as required.
PROJECT APPLICATION (continued)
7. PROJECT COST ESTIMATE:
Provide cost information in the table below and/or attach ..ditional cost estimate
summaries.
Project Components Estimated Cost
A. Emergency Shelter Including Case Management $456,600
Total Project Cost $456.600
Total CDBG Funding Request $50.000
Total Contribution From other Funding Sources $406.600
8. OTHER PROJECT FUNDING SOURCES AND A OUNTS
Funding Source Amount of Funding
A. Fundraisers $81.500
B. Contributions $122,977
C. Government Grants $177.123
D. United Way $25,000
Total Contributions From Other Funding Sources $406,600
PROJECT APPLICATION (continued)
9. PROJECT IMPLEMENTATION:
List the major tasks that will be accomplished through this project and provide a
completion date for each task.
Task Completion Date
A. Provide Emergency Shelter February 1, 2010-August 31, 2010
B. Provide Case Management February 1, 2010-August 31,2010
C. Rental Reimbursement February 1, 2010-August 31, 2010
Total number of months required for project completion: 7 Months
`3v
4�
"Providing over ight shelter
-3,
and service coo idination to
c- the Kigin area h . meless"
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. e-n
PADS of I-i',lgin, Inc. is .reaking the cycle of
homelessness by comprehensively addressing
the needs of the local homeless population.
PADS has been the cata yst in fostering
C- j community partnersl-up • that effectively and
efficiently provide coor: 'nated services in
• � support of short-term as well as longer-term
K. N customized care targeti g client growth,
...L development, and self s fficiency.
Jt , Illinois Department of Revenue
a E-" ;1:., Office of Local Government Services
°
5- '71.1.12--,WO Sales Tax Exemption Section, 3-520
ke, , 101 W. Jefferson Street
r�9GG.126T_'`is -- Springfield,i n
,.y p gfield, Illinois 62702
217 782-8881 \, -
May 7, 2004
ELGIN PUBLIC ACTION TO DELIVER SHELTER INC
EXECUTIVE DIRECTOR
164 DIVISION. ST SUITE 503
ELGIN. IL 60120
-------- We have received y_o-ur-recent-Iez-ter,and-based--on-the--irlf-or_ma ion ;you-furnished,-we believe
ELGIN PUBLIC ACTION TO DELIVER SHELTER INC
of
ELGIN, IL
is organized and operated exclusively for charitable purposes.
Consequently, sales of any kind to this organization are exempt from the Retailers' Occupa-
tion Tax, the Service Occupation Tax (both state and local), the Use Tax, and the Service
Service Use Tax in Illinois.
We have issued your organization the following tax exemption identification number:
E9957-3698-03. To claim the exemption, you must provide this number to your suppliers
when purchasing tangible personal property for organizational use. This exemption may not
be used by individual members of the organization to make purchases for their individual
use.
This exemption will expire on June 1, 2009, unless you apply to the Illinois Depart-
ment of Revenue for renewal at least three months prior to the expiration date.
Office of Local Government Services
Illinois Department of Revenue
STS-49 (R-2198)
L-492-3456
11-0000027
. .
- .
5612-30 -7
File Number ATTACHMENT B
•
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ARTICLES OF AMENDMENT TO THE ARTICLES OF
INCORPORATION OF
P .A.D. S . OF ELGIN, INC .
INCORPORATED UNDER THE LAWS OF THE STATE OF ILLINOIS HAVE BEEN
FILED IN THE OFFICE OF THE SECRETARY OF STATE AS PROVIDED BY THE
GENERAL NOT FOR PROFIT CORPORATION ACT OF LLINOIS , IN FORCE
JANUARY 1 , A. D. 1987 .
. .
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22ND
day, a/ DECEMBER slg A9 94 and
19TH
gze_. 7:600,16.6(../z-dif_ecl cz/17.,c/ -
AffasimaidllimOde fAirOlardgia
Jr SECRETARY OESTAT
NFP-110.30 File #
(Rev. Jan. 1987) GEORGE H. RYAN
Secretary of State This Space For Use By
Submit in Duplicate Secretary of State
State of Illinois
Remit payment in Check or Money Date
Order,payable to "Secretary of ARTICLES OF AMENDMENT
State." under the Filing Fee Z�
GENERAL NOT FOR PROFIT CORPORATION ACT
DO NOT SEND CASH! Approved
Pursuant to the provisions of "The General Not For Profit Corporation Act of 1986," the undersigned
corporation hereby adopts these Articles of Amendment to its Articles of Incorporation.
P.A.D.S. OF ELGIN, INC.
ARTICLE ONE The name of the corporation is
•
(Note 1)
ARTICLE TWO The following amendment to the Articles of Incorporation was adopted on December 8,
19 94 in the manner indicated below ('X"one box only.)
X By the affirmative vote of a majority of the directors in office, at a meeting of the
board of directors, in accordance with Section 110.15. (Note 2)
By written consent,signed by all the directors in office, in compliance with Sections
110.15 and 108.45 of this Act. (Note 3)
By the members at a meeting of members entitled to vote by the affirmative vote of
the members having not less than the minimum number of votes necessary to adopt
such amendment,as provided by this Act,the articles of incorporation or the bylaws,
in accordance with Section 110.20. (Note 4)
By written consent signed by members entitled to vote having not less than the
minimum number of votes necessary to adopt such amendment,as provided by this
Act, the articles of incorporation,or the bylaws, in compliance with Sections 107.10
and 110.20 of this Act. (Note 4)
•
(INSERT RESOLUTION)
SEE ATTACHED
ARTICLES OF AMENDMENT
P.A. D. S . OF ELGIN, INC .
DECEMBER 8 , 1994
5 . PURPOSE : The corporation is organize* exclusively for
charitable, educational, religious or s. ientific purposes
within the meaning of section 501 (c) (3 ) of the Internal
Revenue Code .
A. INUREMENT OF INCOME: No part of the net earnings of
the corporation shall inure to the benefit of, or be
distributable to, its members , trustees , officers or other
private persons except that the corpora ion shall be
authorized and empowered to pay reasona.le compensation for
services rendered.
B. LEGISLATIVE OR POLITICAL A_CTIVIIIES : No substantial
part of the activities of the corporati.n shall be the
carrying on of propaganda or otherwise .ttempting to
influence legislation and the corporati.n shall not
participate in or intervene (including he publishing or
distribution of statements) any politic.l campaign on behalf
of any candidate for public office.
6 . OPERATIONAL, LIMITATIONS : Notwithstan.ing any other
provisions of these articles, the corpo ation shall not carry
on any other activities not permitted t. be carried on (a) by
a corporation exempt from Federal Incom= Tax under section
501 (c) (3 ) of the Internal Revenue Code .f 1986 (or the
corresponding provision of any future U ited States Internal
Revenue Law) or (b) by a corporation, contributions , to which
are deductible under section 170 (c) (2) .f the Internal
Revenue Code of 1986 (or the corresponding provision of any
future United States Internal Revenue L.w) .
7 . DISSOLUTION CLAUSE: Upon the dissolution of the
corporation, the Board of Trustees shall, after paying or
making provisions for the payment of all the liabilities of
the corporation, dispose of all the assets of the corporation
exclusively for the purposes of the cor.oration in such
manner, or to such organization or orga izations organized
and operated exclusively for charitable, educational ,
religious , or scientific purposes as sh.11 at the time
qualify as an exempt organization or or.anizations under
section 501 (c) (3 ) of the Internal Revenue Code of 1986 (or
the corresponding provision of any futu e United States
Internal Revenue Law) , as the Board of rustees shall
determine . Any such assets not so disposed of shall be
disposed of by the Court of Common Pleas of the county in
which the principal office of the corporation is then
located, exclusively for such purposes or to such
organization or organizations , as said court shall determine
•
which are organized and operated exclusively for such
purposes .
• , _: . ,
File Number 5612- 306-7
•
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•
infrIII114, ARTICLES OF INCORPORATION 0
• - P .A . D . S . OF ELGIN, I C.
INCORPORATED UNDER THE LAWS OF THE STATE 0 ILLINOIS HAVE BEEN
FILED IN THE OFFICE OF THE SECRETARY OF ST TE AS PROVIDED BY THE
GENERAL NOT FOR PROFIT CORPORATION ACT OF LLINOIS , IN FORCE
JANUARY 1 , A . D. 1987 .
I .
. .
. .
f" 7:,
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28TH
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SECRETARy OF TArE
1,
FORM N.P-102.10 ARTICLES Of- INUurtrurti
(Revised 5-88) ciC
SUBMIT IN DUPLICATE Date Paid s�~
Payment must be made by Certified Check.Cashiers'Check.Illinois Filing Fee SSO
• Attorney's Check, Illinois C.P.A.'s Check or Money Order,payable /� \
to "Secretary of State." Clerk
DO NOT SEND CASHI
TO: JIM EDGAR, Secretary of State
Pursuant to the provisions of "The General Not For Profit Corporation Act of 1986", the undersigned incor-
porator(s) hereby adopt the following Articles of Incorporation.
Article 1. The name of the corporation is: P .A. D .-8 . of Elgin, Inc .
Article 2. The name and address of the initial registered agent and registered office are:
Registered Agent Frer3Pri rk
First Name • Middle Name List Name
•
Registered Office 17 Douglas Avenue
Number Street (Do Not Use P.O. Box/
Elgin IL Kane
City Zip Code County
Article 3. The first Board of Directors shall be 3 in number, their names and addresses being as
follows: (Not less than three,
Addrese •
Direc-tors'Namas Numb.r Strs.t City Ste,
Rev. David Enqbarth 272 Division St. Elgin, Ti' �n1o0
:... .. . a — t•' • • IL 60120
Rev. Donald Schmidt 256 E. Chicago St. Elgin, IL 6()120(
•
Article 4. The purposes for which the corporation is organized are:
To provide for shelter fot homeless persons in the Elgin,
Illinois area.
•
Is this corporation a Condominium Association as established under the Condominium Property
Act? ❑ Yes )2 No (Check one)
Is this corporation a Cooperative Housing Corporation as defined in Section 216 of the Internal
Revenue Code of 1 954? ❑ Yes ®' No (Check one)
Is this a Homeowner's Association which administers a common-interest community as defined in sub-
section (c) of Section 9-102 of the Code of Civil Procedure? ❑ Yes No
Article 5. Other provisions (please use separate page):
•
P.A.D.S. OF ELGIN, INC. -BOARD OF DIRECTORS
Name Address & Home Work Telephone/ Fax/
Telephone Cell Email Address
Susan Angell-Case 202 Atwell Street (847) 452-8831 (312) 592-2229,
Realtor® Elgin, Il. 60124 Sanuellcase@aol.com
Baird & Warner (847) 468-1387
Secretary
Ron Barkby 37W240 Olwin Drive Cell RBARKBY@comcast.net
Consultant Elgin, Il. 60124 (847) 812-0466
President (847)742-3138
Marlene Daubert 330 Griswold St. (847)888-2882 m.daubert@wowway.coin
Diaconal Minister Elgin, Il. 60123 (847)602-6401
Zion Lutheran (847)697-8291
Church
Charles Falls 18 Villa Street (847)931-5800 (847) 931-5801
President Elgin, Il. 60120 cfalls@demicooper.coin
Demi & Cooper
Advertising
Dan Fox 890 Douglas Cell nigelfoxx@aol.com
Consultant Elgin, Il. 60120 (847)217-5650
Fox & Waters (847)695-8706
Leader Training
Doug Kramp 31 S. Union krampdc(ayahoo.com
Scientist/Engr. Elgin, Il. 60123
Retired (847)741-4903
Vice President
Susan Moylan 1879 Banks Drive suebil11965@sbcglobal.net
Retired College Elgin, Il. 60123
Administrator (847)888-0056
Joyce Lueth 1405 Brandywine Cr. Office: 847-622-8800 jlueth(aifirstcombank.com
Senior Vice President Algonquin Il 60102 Home: 847-658-4528
First Community
Bank
Ron O'Neal 622 Robin Ridge (630)844-5619 RD01241@aol.com
Program Chair Elgin, Il. 60123 ✓
for the Masters (847)888-2214
Program
Aurora University
Emi Morales 559 Columbia Cell: emi@emimorales.com
Attorney at Law Elgin, IL 60123 (847)452-2865
Resolution No. 09-1209-3
AUTHORIZING APPLICATION FOR CITY OF ELGIN COMMUNITY
DEVELOPMENT FUNDS AND EXECUTION OF ALL NECESSARY DOCUMENTS
WHEREAS, PADS of Elgin, Inc. has determined that it is in its best interest to submit an
application for City of Elgin Community Development Funds for The Emergency Shelter
Project; and
WHEREAS, said project will provide shelter and services to approximately 450 people
including residents of City of Elgin; and
WHEREAS, the City of Elgin Board must approve said application and will require
PADS of Elgin, Inc. to execute a Funding Agreement and other necessary documents
upon such approval;
NOW, THEREFORE, BE IT RESOLVED that Dennis Hewitt, Executive Director (1730
Berkley St in Elgin, 847-608-9744) is hereby authorized to execute an application for
City of Elgin Community Development Funds, a Funding Agreement and other necessary
documents upon approval of the application by the City of Elgin Board, and any requests
for payment and documentation required to be submitted by PADS of Elgin, Inc. to City
of Elgin requesting the dispersal of funds.
BE IT FURTHER RESOLVED,that any changes to the above-stated project description
must be approved by PADS of Elgin, Inc.
SIGNED: Iel/ker DATE: 12/14/09
Ron Barkby, President, Board of Directors
ATTEST: Sct.4.1:t41 DATE: 12/14/09
Susan Angell-Case, Secretary, Board of Directors
Vote: Ayes
Nays
Abstain
Dennis H Hewitt
976 Huron
Elgin, IL 60120
(847)741-3576
Email: dhhewitt@padsofelgin org
PROFESSIONAL HISTO 'Y
PADS OF ELGIN, INC. Elgin, IL 2003-Present
Executive Director
• Restored organizations financial viability by incre.sing fundraising and reducing
unnecessary costs
• Increased case management by adding both full ti le and part time case workers
• Coordinated cooperation between social service aNencies in the area to eliminate
duplication of services and reduce costs to all age cies
• Remodeled and opened a permanent, 12 month en ergency shelter which offers
showers, laundry facilities, shelter and services to he area's homeless men,
women and families
BIGGERS CHEVROLET 1976-2003
Fleet/Commercial Sales Manager
• Responsible for all department operations except .filling and License and Title
Processing
• Retained customers through building solid business relationships, winning over
lower-priced competition
• Monitor delivery schedules and correct inaccuracir s to avoid customer problems
EDUCATION AND PROFESSIONA TRAINING
THE UNIVERSITY OF HOUSTON
Bachelor's Degree: Psychology Major, German Minor
SAM HOUSTON STATE UNIVERISTY
Post Graduate Coursework
ASSOCIATIONS AND AFFILI., TIONS
UNITED WAY OF ELGIN September 2007-Present
• Member of Family Matters Council
KANE COUNTY CONTINUUM OF CARE 2003-Present
• Member of steering committee
• Member of HMIS committee
COOK COUNTY 16TH DISTRICT COURT 2005-Present
• Member of Family Violence Advisory Council -
LITTLE LEAGUE BASEBALL 1982-1998
District Administrator
• Administered inter-league operations for 27 Leagues (12,000 children) in the
Northwestern Suburbs
• Developed the program that came to be the largest in every division of Little
Leagues (both boy's and girl's divisions)within the Central States Region (13
states)
• Initiated an inter-leagues play model that later became the model for the national
program
State Coordinator
• Chairman of the state organization
• Responsible for organizing and scheduling all tournaments at the state level
• Served on both the regional advisory committee and the Presidents' advisory
committee
FIRST CONGREGATIONAL CHURCH OF ELGIN
• Past chair of Worship Ministry and Hospitality Committee
• 20 years experience as Sunday school teacher and member of Youth and Young
Adults Committee
• Volunteer=R.C.C. Soup Kettle and Elgin PADS
PADS of Elgin, Inc
Organization Chart
Board Of Directors
Executive Director/Operations
N
Senior Site Case Special Administrative
Coordinator Managers Projects Assistant
Coordinator
Development
Public
. _ Relations
Site
Coordinators
PADS of Elgin, Inc.
Profit & Loss Summary Report
October 2009
October 2009
Ordinary Income/Expense
Income
Contirbutions
4200•Grants
4119•Grants 31,215.00
4118•Grants-United Way of Elgin 2,083.34
Total 4200•Grants 33,298.34
4700•Business Contributions 96.80
4300•Contributions from Churches 2,762.75
4600•Fundraising Events
4650•Income from Events
4640•Dinner Auction Contributions 420.00
Total 4650•Income from Events 420.00
Total 4600•Fundraising Events 420.00
4901•Int Inc-Oper Acct 158.35
4902•Sub-Leasing Income 3,610.00
Total Contirbutions 40,346.24
4100•Individual Contributions 1,675.00
Total Income 42,021.24
Expense
5000•Shelter Services
5101•Auto Trans/Maint 58.31
5102•Client Assistance
5102.02•Transportation 349,47
Total 5102•Client Assistance 349.47
5109•Program Supplies
5109.10•Site Supplies 365.84
5112•Site Maintenance 305.46
• 5109.12•OHS 500.00
5109.13•DCEO 283.33
Total 5109•Program Supplies 1,454.63
Total 5000•Shelter Services 1,862.41
6000•Management&General
6102•Equipment Rental 232.20
6103•Salary&Wages
6107•Employee Insurance Exp 1,238.16
6103.01•Payroll Fees&Expenses 73.76
6103.03•Salary Expenses 18,593.92
6103.04•Employee Payroll Taxes 1,420.17
Total 6103•Salary&Wages 21,326.01
6105•Telephone/Utilities 1,550.13
6108•Office Expense 79.80
6109.Outside Services 480.18
6110•Auditng/Bookkeeping Services 3,150.00
6111•Rent 7,496.32
6113•Misc Expenses 25.00
6114•Meetings&Meals 166.26
6116•Donations 145.00
6118•Postage and Delivery 220.43
6119•Insurance Expense •
389.67
Total 6000•Management&General 35,261.02
7000•Special Events
7000.02•Outside Services 4.00
Total 7000•Special Events 4.00
Total Expense 37,127.43
Net Ordinary Income 4,893.81
Net Income 4,893.81
Page 1 of 1
PADS of Elgin, Inc.
Profit & Loss Summary REport
November 2009
Nov 09
Ordinary IncomelExpense
Income
Contirbutions
4200•Grants
4119•Grants 16,678.00
4118•Grants-United Way of Elgin 2,083.34
Total 4200•Grants 18,761.34
4750•Organization Contriutions 6.79
4300•Contributions from Churches 500.00
4600•Fundraising Events
4650•Income from Events
4614•Fundraiser Other 1,170.00
4640•Dinner Auction Contributions 3,010.00
Total 4650•Income from Events 4,180.00
Total 4600•Fundraising Events 4,180.00
4901•Int Inc-Oper Acct 158.79
4902•Sub-Leasing Income 3,610.00
Total Contirbutions 27,216.92
4100•Individual Contributions 7,798.00
Total Income 35,014.92
Expense
5000•Shelter Services
5102•Client Assistance
5102.02•Transportation 399.87
Total 5102•Client Assistance 399.87
5109•Program Supplies
5109.10•Site Supplies 1,259.62
5112•Site Maintenance 103.79
5109.12•OHS 500.00
5109.13•DCEO 283.33
Total 5109•Program Supplies 2,146.74
Total 5000•Shelter Services 2,546.61
6000•Management&General
6102'Equipment Rental 218.00
6103•Salary&Wages
6107•Employee Insurance Exp 687.81
6103.01 •Payroll Fees&Expenses 82.10
6103.03•Salary Expenses 18,999.01
6103.04•Employee Payroll Taxes 1,451.17
Total 6103•Salary&Wages 21,220.09
6105•Telephone/Utilities 976.57
6109•Outside Services 447.50
6110•Auditng/Bookkeeping Services 800.00
6111 •Rent 7,496.32
6113•Misc Expenses -25.00
6116•Donations 50.00
6118•Postage and Delivery 121.40
6119•Insurance Expense 389.67
Total 6000•Management&General 31,694.55
7000•Special Events
7000.05•Auction Expenses 176.00
7000.62•Outside Services 1,500.00
7114•Other Expenses 101.55
Total 7000•Special Events 1,777.56
Total Expense 36,018.72
Net Ordinary Income -1,003.80
Net Income -1,003.80
P.A.D.S. OF ELGIN, INC.
(a non-profit corporation)
AUDITED FINANCIAL STATEMENTS
YEAR ENDED JUNE 30, 2009
CONTENTS
PAGE
Basic Financial Statements
Independent Auditors' Report 1
Statements of Financial Position 2
Statements of Activities 3
Statements of Cash Flows 4
Statements of Functional Expenses 5
Notes to Financial Statements ... 6 - 11
. `
MUELLER1�' I T 7)�^� | �| �|
� �/ /[�( � �} [T'} ��` � l /-
^�, /�U�\�_/����_ `. \~_\.� ��)L]��/ / �\�, / � ��
2230 Point Blvd., Suite 700 n Elgin, Illinois 60I23 , <
847.888.8600 Fax:847.888.0635 www.MuellerCPA.com '
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
P.A.D.S. of Elgin, Inc.
Elgin, Illinois
We have audited the accompan 'ng statement of financial position of P.A.D.S. of Elgin,
|nc.(anonprofit organization) as of June 30, 2009, and the related statements of activities,
cash flows, and functional expenses for the year ended June 30, 2009. These financial
statements are the responsibility of P.A.D.S. of Elgin, Inc.'s management. Our
responsibility is to express an opinion on these financial statements based on our audit.
The financial statements of P./\.[}.S. of Elgin, Inc. for the year ended June 30, 2008 were
audited by other auditors whose report, dated October 6, 2008, expressed an unqualified
opinion on those statements.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides
a reasonable basis for our opinion.
In our opinion, the 2009 financial statements referred to above present fairly, in all material
respects, the financial position of P.A.D.S. of Elgin, Inc. as of June 30, 3009, and the
changes in its net assets and its cash flows for the year then ended in conformity with
accounting principles generally accepted in the United States of America.
I
2)J1 * �"v�
,
Elgin, Illinois
October 16, 2009
Certified Public Accountants Management Consultants
Offices in Elgin,St.Charles,Oakbrook Terrace. and Chican
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF FINANCIAL PS SITION
JUNE 30, 2009 AND 200,:
ASSETS
2009 2008
Current assets:
Cash and cash equivalents $ 249,498 303,667
Certificate of deposit 76,051 -
Accounts receivable - 10,483
Pledges receivable 35,344 -
Prepaid insurance 4,252 3,579
Total current assets 365,145 317,729
Property and equipment:
Site development - 62,061
Automobiles 19,370 19,370
Equipment 19,518 19,518
Leasehold improvements 489,372 489,372
528,260 590,321
Less accumulated depreciation and amortization (122,843) (121 ,849)
405,417 468,472
Other assets -
Security deposit 14,132 14,132
$ 784,694 800,333
The accompanying notes are an integral part of the financial sta'ements
-2-
. .
LIABILITIES AND NET ASSETS
2009 2008
Current liabilities:
Accounts payable 650
Accrued expenses 10'160 9,092
Deferred revenue ' 3.466
Total current liabilities 10,160 13'208
Noncurrent liabilities -
Security deposit 6,752 6,752
Net assets:
'
Unrestricted: `
Board designated assets 93,504 88,985
Undesignated 638'934 681,408
732,438 770,373
Temporarily restricted 35,344 10'000
767,782 78{},373
$ 784,694 800,333
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF ACTIVITI S
YEARS ENDED JUNE 30, 2009 A D 2008
2009
TEMPORARILY
UNRESTRI TED RESTRICTED TOTAL
Revenues:
Grants-government $ 22' ,698 35,344 260,042
United Way allocation 2 ,000 - 25,000
Interest income ' ,892 - 4,892
Rental Income 44,248 - 42,248
Miscellaneous income 307 - 307
Net assets released from restrictions -
satisfaction of program restrictions 11,000 (10,000) -
Total revenue 30 ,145 25,344 332,489
Public support:
Contributions 8:,252 - 88,252
Contributions - capital campaign - - -
In-kind donations 4 :,065 - 43,065
Special events (net of expenses of $29,857 in
2009 and $24,123 in 2008) 52,179 - 52,179
Total public support 18 :,496 - 183,496
Total revenue and public support 490,641 25,344 515,985
Expenses:
Program services 381,779 - 389,779
Management and general 9 ',894 - 97,894
Fundraising 40,903 - 40,903
Total expenses 52,:,576 - 528,576
Change in net assets (3 r,935) 25,344 (12,591)
Net assets, beginning of year 770,373 10,000 780,373
Net assets, end of year $ 73',438 35,344 767,782
The accompanying notes are an integral part of the financial st.tements
-3-
2008
TEMPORARILY
UNRESTRICTED RESTRICTED TOTAL
299,335 299,335
13,000 - 13,000
6,956 6,222 13,178
40,612 - 40,612
607,893 (607,893) -
668,461 (302,336) 366,125
119,601 - 119,601
7,800 7,800
39,804 - 39,804
81 ,837 - 81,837
241 ,242 7,800 249,042
909,703 (294,536) 615,167
387,405 - 387,405
159,200 - 159,200
41 ,962 - 41 ,962
588,567 - 588,567
321 ,136 (294,536) 26,600
449,237 304,536 753,773
770,373 10,000 780,373
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF CASH FLOWS
YEARS ENDED JUNE 30, 2009 AND 2008
2009 2008
Cash provided by (applied to) operating activities:
Change in net assets $ (12,591 ) 26,600
Adjustments to reconcile change in net assets to net
cash provided by (applied to) operating activities:
Depreciation and amortization 63,055 135,913
Changes in:
Accounts receivable 10,483 (10,483)
Pledges receivable (35,344) 82,500
Prepaid insurance (673) 1 ,164
Accounts payable (650) (219,767)
Accrued expenses 1 ,068 -
Deferred revenue (3,466) 3,466
Security deposit - 100
21 ,882 19,493
Cash applied to investing activities:
Purchase of certificate of deposit (76,051 ) -
Purchases of property and equipment - (112,206)
(76,051 ) (11 2,206)
Cash provided by (applied to) financing activities:
Proceeds from line of credit - 150,000
Repayments on line of credit - (300,000)
- (150,000)
Net decrease in cash (54,169) (242,713)
Cash and cash equivalents, beginning of year 303,667 546,380
Cash and cash equivalents, end of year $ 249,498 303,667
Other cash flow information -
Interest paid $ - -
The accompanying notes are an integral part of the financial sta'ements
-4-
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF FUNCTIONAL EXPENSES
YEARS ENDED JUNE 30, 2009 AND 2008
2009
MANAGEMENT
PROGRAM AND
SERVICES GENERAL FUNDRAISING TOTAL
Salaries, wages and other compensation $ 149,524 50,574 19,790 21 9,888
Employee benefits 6,963 2,849 738 10,550
Payroll taxes 11,429 3,866 1,513 1 6,808
Total salaries and related expenses 167,916 57,289 22,041 247,246
Advertising 747 - - 747
Bank fees - 581 - 581
Donations 695 - - 695
Equipment rental 752 1,253 501 2,506
General insurance 6,570 1,642 - 8,212
In-kind expense 43,065 - - 43,065
Interest expense - - - -
Licenses and subscriptions - 550 - 550
Meetings and employee education expense - 825 206 1,031
Office supplies 986 329 329 1,644 I.
Payroll processing fees - 959 - 959
Postage and shipping 1,041 625 416 2,082
Printing and reproduction 1,046 - - 1,046
Professional fees - 16,582 5,826 22,408
Program supplies 24,133 - - 24,133
Rent expense 70,916 8,865 8,865 88,646
Storage expense - - - -
Utilities 11,664 1,458 1,458 1 4,580
Transportation expense 5,390 - - 5,390
334,921 90,958 39,642 465,521
Depreciation and amortization 54,858 6,936 1,261 63,055
Total expenses $ 389,779 97,894 40,903 528,576
The accompanying notes are an integral part of the financial statements
-5-
2008
MANAGEMENT
PROGRAM AND
SERVICES GENERAL FUNDRAISING TOTAL
140,351 48,048 17,403 205,802
6,147 2,532 608 9,287
11,086 3,795 1,375 16,256
157,584 54,375 19,386 231,345
- 556 - 556
681 - - 681
737 1,230 492 2,459
11,875 2,969 - 14,844
39,804 - - 39,804
- 18,066 - 18,066
- 675 - 675
- 1,750 438 2,188
781 781 390 1,952
- 1,777 - 1,777
645 644 322 1,611
40 - - 40
- 16,811 5,866 22,677
20,005 - - 20,005
36,906 39,326 9,832 86,064
557 446 112 1,115
8,736 6,916 2,548 18,200
6,661 - - 6,661
285,012 146,322 39,386 470,720
102,393 12,878 2,576 117,847
387,405 159,200 41,962 588,567
. .
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES
P.A.D.S. of Elgin, Inc., is an Illinois non'profitorganizatinn, which operates an overnight
homeless shelter. A summary of the significant accounting policies of the Organization is
presented below to assist the reader in evaluating the financial statements.
Support and Expenses
Contributions received and unconditional promises to give are measured at their fair values
and are reported as increases in net assets. The organization reports gifts of cash and
other assets as restricted support if they are received with donor stipulations that limit the
use of the donated assets, or if they are designated as support for future periods. When a
donor restriction expires, that is, when a stipulated time restriction ends or purpose
restriction is accomplished, temporarily restricted net assets are reclassified to unrestricted
net assets and reported in the statement of activity as net assets released from
restrictions. Donor-restricted contributions whose restrictions are met in the same
reporting period are reported as unrestricted support.
The organization reports gifts of goods and equipment as unrestricted support unless
explicit donor stipulations specify how the donated assets must be used. Gifts of long-
lived assets with explicit restrictions that specify how the assets are to be used and gifts
of cash or other assets that must be used to acquire long-lived assets are reported as
restricted support. Absent explicit donor stipulations about how long those long-lived
assets must be maintained, the organization reports expirations of donor restrictions when
the donated or acquired long-lived assets are placed in service.
Expenses are recorded when incurred in accordance with the accrual basis of accounting.
Donated Services
A substantial number of volunteers have d
neted services to P.A.D.S.'s program services
and fund-raising campaigns during the year; however, these donated services are not
reflected in the financial statements since the services do not require specialized skills as
defined by generally accepted accounting standards.
Materials and other assets received as donations are recorded and reflected in the
accompanying financial statements at their estimated fair values at the date of receipt.
-6-
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES, CONTINUED
Investments
Investments consist of certificates of deposits and are carried at market value, which
approximates cost.
Pledges and Accounts Receivable
The Organization carries its grants and accounts receivable at the outstanding principal
balance adjusted for any allowance for doubtful accounts. The allowance for doubtful
accounts is estimated based on the Organization's historical bad debt experience, the aging
of the receivables and based on management's judgment. Accounts deemed uncollectible
are charged to the allowance for doubtful accounts. No allowance for doubtful accounts
was deemed necessary at June 30, 2009 and 2008.
Property and Equipment
Property and equipment is stated at cost or if donated, at the approximate fair market
value at date of donation. Depreciation is computed over the estimated useful life of the
assets using the straight-line method, ranging from 3 to 9.5 years. Major additions are
capitalized while replacements, maintenance and repairs, which do not improve or extend
the lives of the respective assets, are expensed currently.
Cash and Cash Equivalents
For the purposes of the statements of cash flows, the Organization considers all highly
liquid instruments with an original maturity of three months or less to be cash equivalents.
Accordingly, the certificate of deposit is not considered cash equivalents.
Designated Fund Balances
Designated net assets represent amounts that have been designated for specific purposes
by the Organization's Board of Directors.
Financial Statement Estimates
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities
at the date of the financial statements and reported amounts of revenues and expenses
during the reporting period. Actual results could differ from those estimates.
-7-
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES, CONTINUED
Concentration of Credit Risk
The Organization maintains its cash in bank deposits which, at times, may exceed federally
insured limits. The Organization believes it is not exposed to any significant credit risk on
cash.
NOTE 2 - PLEDGES RECEIVABLE
Pledges receivable are expected to be collected within the next year and are included in
temporarily restricted net assets.
NOTE 3 - FUNCTIONAL EXPENSES
The costs of providing the various programs and other activities have been summarized on
a functional basis. Accordingly, certain costs have been allocated among the programs
and supporting services benefited.
NOTE 4 - TEMPORARILY RESTRICTED NET ASSETS
Temporarily restricted net assets at June 30, 2009 and 2008 consisted of the following:
2009 2Q08
Hanover Township $ 11,250 -
United Way of Fox Valley 14,094 -
CDBG Kane 10,000 10,000
$ 35,344 10,000
NOTE 5 - TAX STATUS
P.A.D.S. is exempt from income taxes under Section 501 (c)(3) of the Internal Revenue
Code.
-8-
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATE ENTS
(CONTINUED)
NOTE 6 - LOAN PAYABLE
P.A.D.S. entered into a non-secured loan agreement with he City of Elgin in April 2007 for
$300,000. The bank issued $150,000 of the loan to P.A D.S. during the year ended June
30, 2007. No interest was to accrue on the unpaid balani e prior to the maturity date of
May 31 , 2009; however the loan was subject to a 9% rat- of interest on any unpaid
balance that existed after the maturity date.
The loan was recorded at the present value of the estimat-d future cash payments. The
discounts on those amounts were computed using the 9% rate of interest that the loan
was subject to after the maturity date. Amortization of the discount was included in
interest expense. P.A.D.S. paid the entire loan during the year ended June 30, 2008.
NOTE 7 - BUILDING LEASE
During December 2006 the Organization entered into an operating lease for its office and
housing space. The lease required initial monthly rental p.;yments of $6,212 with yearly
increases beginning January 1 , 2008. During April 2007 he Organization leased additional
. space from the landlord and the original lease was amendrd to include the additional
rental. The amended lease requires additional monthly re tal payments of $971 with
yearly increases beginning January 1 , 2008. The leases expire on December 31 , 2016.
Rent expense under these lease agreements for the years ended June 30, 2009 and 2008
was $88,646 and $86,064, respectively.
The aggregate future minimum lease commitment for the•e leases as of June 30, 2009 is
as follows:
2010 $ x1,305
2011 a 4,044
2012 X6,866
2013 99,772
2014 112,765
Thereafter 270,188
$ 754 940
-9-
. ,
P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 8 - SUBLEASE AGREEMENT
P.A.D.S. entered into a sublease as lessor in July 2007. The sublease requires initial
monthly rental payments of $3,326 with yearly increases beginning January 1, 2008. The
sublease expires in June 2012. Rental income under this sublease agreement for the years
ended June 30, 2009 and 2008 was $42,248 and $40,612, respectively.
The aggregate future minimum lease receipts to be received under this operating lease at
June 30, 2009 is as follows:
2010 44,190
2011 45'948
2012 47'394
�
137,532
NOTE 9 - FAIR VALUE MEASUREMENTS
Financial Accounting Standards Board Statement No. 157, Fair Value Measurements (FASB
Statement No. 157)' establishes u:franevork for measuring fair value. That framework
(
provides a fair value hierarchy that prioritizes the inputs to valuation techniques used to
measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in
active markets for identical assets or liabilities (Level 1 measurements) and the lowest
priority to unobservable inputs (Level 3 measurements). The three levels of the fair value
hierarchy under FASB Statement No. 157 are described below:
Level 1 Inputs to the valuation methodology are unadjusted quoted prices for
identical assets or liabilities in active markets that the Organization
has the ability to access.
Level 2 Inputs to the valuation methodology include:
• Quoted prices for similar assets or liabilities in active markets;
• Quoted prices for identical or similar assets or liabilities in inactive
markets
• Inputs other than quoted prices that are observable for the asset
or liability
• Inputs that are derived principally from or corroborated by
observable market data by correlation or other means.
If the asset or liability has a specified (contractual) term, the Level 2
input must be observable for substantiaily the full term of the asset or
liability.
-10-
. .
P.A.D.S. OF ELGIN, INC.
NOTES TO FAL STSTATEMENTS
(CONTINUED) 11
' '
NOTE 9 - FAIR VALUE MEASUREMENTS, CONTINUED 11
Level 3 Inputs to the valuation methodology� are unobservable and significant
to the fair value measurement.
�
The asset's or |\abUity'sfair value measurement level within the fair value hierarchy is
based on the lowest level of any input that is significant H the fair value measurement.
Valuation techniques used need to maximize the use of observable inputs and minimize the
use of unobservable inputs.
Following is a description of the valuationrnothndo|nQiasllused for assets measured at fair
value. There have been no changes in the rnethodo|oQieS used at June 30, 2009 and
2008.
Interest-bearing cash and certificates of deposit: Based o '� value of cash or certificate at
year end.
�
The methods described above may produce a fair value calculation that may not be
indicative of net realizable value or reflective of future fairtl values. Furthermore, while the
Organization believes its valuation methods are appropriatle and consistent with other
market participants, the use of different methodologies orll assumptions to determine the
fair value of certain financial instruments could result in a Ui1farentfa/r value measurement
at the reporting date.
Within the fair value hierarchy, the Organizations assets oOnoistad of Level 1 inputs which
had fair values of $325,549 and $303,067 as of June 301 2009 and 2008, respectively.
NOTE 10 - SITE DEVELOPMENT
During the year ended June 30, 2009, the Organization offset $62,061 of site
development costs and accumulated depreciation. These Costs were incurred in prior years
when the organization was pursuing construction of its foCi|hies. In the year ended June
30, 2008, site development costs were fully depreciated als the Organization entered into a
lease agreement for its facilities.
NOTE 11 - RECLASSIFICATIONS
Certain amounts in the 2008 financial statements have been reclassified to conform with
the year 2008 presentation.
ll-
itt
OF ELGIN, INC.
Public Action loDel iver Sheller
December 16, 2009
Jennifer Fritz-Williams
Elgin Planning and Neighborhood Services Department, CDBG Program
150 Dexter Court
Elgin, IL 60120
Dear Ms. Fritz-Williams,
PADS of Elgin, Inc.is pleased to submit this application to the City of Elgin Community
Development Block Grant Program. This year we are requesting a total of$50,000 to
support our emergency shelter.
During the last fiscal year, the number of nights of shelter provided by PADS increased
by 12%. As economic troubles continue we know that the need for our services is going
to climb even high. And, as we see decreases in funding from many sources, we hope you
will consider our request and help us to respond to the ever increasing need in our
community.
I have enclosed in this package our application which includes our most recent audit. If
you have any further question or would like to schedule a tour of our facility please
contact us at 847-608-9744. Thank you again for your consideration and your continued
commitment to breaking the cycle of homelessness in our community.
Sincerely
ail 3
Brittany Mitchell
Special Projects Coordinator, PADS of Elgin, Inc.
1730 Berkley Street•Elgin,Illinois 60123 • Phone: 847.608.9744• Fax: 847.608.9746
www.padsofelgin.org•PADS of Elgin Inc. is a 501 (C) 3 IRS recognized organization
. '
EXHIBIT B
ASSURANCES
. _
The SUB-RECIPIENT hereby assures and certifies that it will comply with the regulations, policies, guidelines
and requirements with respect to the acceptance and use of CDBG funds in accordance with the ACT and City of
Elgin policies. Also,the SUB-RECIPIENT certifies with respect to the grant that:
1. It possesses legal authority to make a grant submission tO the City and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official ict, a resolution, motion or similar action
authorizing the person identified as the official representative of the SUB-RECIPIENT to execute the
Agreement, all understandings and assurances contained her in, and directing the authorization of the
person identified as the official representative of the SUB-R CIP1ENT to act in connection with the
ei
execution of the Agreement and to provide such additional inforri ation as may be required.
3. Prior to submission of its application to the City, the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(l ) and has provided citizens with:
(1) The estimate of the amount of CDBG funds Proposed to be used for activities that will
benefit persons of low and moderate income; and
(2) Its plan for minimizing displacement of perons as a result of activities assisted with
CDBG funds and to assist persons actually displaced as a result of such activities;
(B) Prepared its application in accordance with the polcies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance w th:
(A) Title VI of the Civil Rights Act of 1964 (Pub. L. 8-352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the SUB-
RECIPIENT will administer all programs and actiVities related to housing and community
development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and the
regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(E) Executive Order 11246-Equal Opportunity, as amen ed by Executive Orders 11375 and 12086,
and implementing regulations issued at 41 CFR Chapt r 60;
(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order 12259,
and implementing regulations at 24 CFR Part 107;
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and implementing
regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
10
_ _.
regulations when published for effect;
(I) The relocation requirements of Title II and the acqnisition requirements of Title III of the
Uniform Relocation Assistance and Real Property AcqUisition Policies Act of 1970, as amended,
and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of Mood hazards and Executive Order 11738
relating to the prevention, control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 02(a) of the Flood Disaster Protection Act
of 1973 (Pub. L. 93-234);
(M) The Fair Housing Act (42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply
with 570.608 and 24 CFR Part 35; and
6. When a grant is in excess of $100,000 it will comply kith all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (412 U.S.C. 1857(h), Section 508 of the Clean
Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation
(40 CFR Part 15), which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities
included on the EPA list of Violating Facilities. The provision shall require reporting of violations to the
City, HUD, and to the AESOP Assistant Administrator for Enforcement(EN-329).
7. It has developed its application so as to give maximum feasi le priority to activities which benefit low
and moderate income families or aid in the prevention or eli ination of slums or blight; (the application
may also include activities which the SUB-RECIPIENT certi mes are designed to meet other community
development needs having a particular urgency because existi g conditions pose a serious and immediate
threat to the health or welfare of the community, and other financial resources are not available);
8. It is following the current City of Elgin Consolidated Plan wh...ch has been approved by HUD pursuant to
570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with
funds provided under Section 106 of the ACT or with amount resulting from a guarantee under Section
108 of the ACT by assessing any amount against properties owned and occupied by persons of low and
'
moderate income, including any fee charged or assessment ;).ade as a condition of obtaining access to
such public improvements, unless: (1) funds received under ection 106 of the ACT are used to pay the
proportion of such fee or assessment that relates to the capital costs of such public improvements that are
financed from revenue sources other than under Title I of the ACT; or (2) for purposes of assessing any
amount against properties owned and occupied by low and moderate income persons, the SUB-
RECIPIENT certifies that it lacks sufficient funds received under Section 106 of the ACT to comply with
the requirements of subparagraph (1)above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-RECIPIENT'S
workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
11
(B) Establishing a drug-free awareness program to inform epioyees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT'S policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph(A);
(D) Notifying the employee in the statement required by paragraph (A) that, as a condition of
employment under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug stat te conviction for a violation occurring in
the workplace no later than five days after sue suc1 conviction;
(E) Notifying the City of Elgin's Community Development Department within ten (10) days after
receiving notice under subparagraph (D)(2) from ari employee or otherwise receiving actual
notice of such conviction;
(F) Taking one of the following actions, within 30 day of receiving notice under subparagraph
(D)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including
termination; or
(2) Requiring such employee to participate sat sfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug-free workplace through implementation
of paragraphs (A), (B), (C), (D), (E) and (F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations.
12. In regards to lobbying, the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or iIl be paid, by or on behalf of the SUB-
RECIPIENT, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendmen , or modification of any Federal contract,
grant, loan, or cooperative agreement.
(B) If any funds other than Federal appropriated funds hEive been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the Federal contract, grant, loan, or cOoperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
12
(C) The SUB-RECIPIENT shall require that the languagç of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) an4 that all sub-recipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject tO a civil penalty of not less than $10,000
and not more than$100,000 for each such failure.
13
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Prdgram
City of Elgin
The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development Block
Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination against any
employee who is employed in carrying out work from the assistance received from the City of Elgin and the
Department of Housing and Urban Development, or against any appliCant for such employment, because of race,
color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; lay off or teiniination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant ontract, loan, grant insurance or guarantee
involving Federally assisted construction work, or modificati n thereof, which is paid for in whole or in
part with funds obtained from the Community DevelopMent Block Grant program, the language
contained in HUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b), in Executive Order
11246, as amended by Executive Orders 11375 and 12006, and implementing regulations issued in 41
CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices when it
participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the City of Elgin, the Department of Housing and Urban
Development and the Secretary of Labor in obtaining the co -1 pliance of contractors and subcontractors
with the equal opportunity clause and the rules, regulations an?relevant orders of the Secretary of Labor.
(4) It will furnish the City of Elgin, the Department of Housing and Urban Development and the Secretary of
Labor such information as they may require for the supervision of such compliance, and will otherwise
assist the City of Elgin and the Department of Housing and Urban Development in the discharge of
primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246
of September 24, 1965, with a contractor debarred from o1- who has not demonstrated eligibility for
government contracts and Federally assisted construction contracts pursuant to the Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be
imposed upon contractors and subcontractors by the Secretary of Labor, the City of Elgin or the
Department of Housing and Urban Development.
(7) In the event that SUB-RECIPIENT fails or refuses to compl with the undertaking, the City of Elgin, or
the Department of Housing and Urban Development may tak any or all of the following actions: cancel,
terminate or suspend, in whole or in part, this grant, refrain rom extending any further assistance to the
SUB-RECIPIENT until satisfactory assurance of future com liance has been received; and refer the case
to the Department of Housing and Urban Development for appropriate legal proceedings.
14
SUB-RECIPIENT: P.A.D.S. of Elgin, Inc.
BY: 1730 1' - Street, Elgi t linois, 60123
P4
•ennis Hewitt
Executive Director
DATE:
ATT
15
III ►
Report to Mayor& Members of City Council E LG I N
THE CITY IN THE SUBURBS
MEETING DATE: December 1, 2010
INITIATIVE L: Community Development Block Grant Sub-Recipient Agreement with
Public Action to Deliver Shelter of Elgin
COMMUNITY GOAL
• Neighborhood Vitality: Support a variety of neighborhood organizations and
community efforts to bring residents together
OBJECTIVE
• Provide financial support to Public Action to Deliver Shelter of Elgin through the
Community Development Block Grant Program
PURPOSE
• Ensure a network of integrated and effective health and human services for
those in need
RECOMMENDATION
• Authorize staff to execute a Sub-Recipient Agreement with Public Action to
Deliver Shelter of Elgin to assist with the reimbursement of monthly lease
expenses for their emergency shelter in the amount of$50,000
BACKGROUND
Public Action to Deliver Shelter (PADS) of Elgin, a not-for-profit organization, was founded in
1989 to provide overnight shelter and case management to homeless individuals and families in
the Elgin area. PADS' mission is to break the cycle of homelessness by comprehensively
addressing the needs of the local homeless population.
After several years of searching for a suitable location for a permanent facility, PADS was able,
with support from the city, to secure a site at 1730 Berkley Street on Elgin's west side. The
center, known as the Douglas L. Hoeft Resource Center, was established in July 2007. It
functions as both a permanent shelter and headquarters for the organization. The shelter has
the capacity to house 55-60 individuals and offers shower and laundry facilities.The shelter also
PADS of Elgin applied for Community Development Block Grant (CDBG) funds in 2009. The
funding was approved by the city council in March 2010 and incorporated into the 2010 Annual
Updated Action Plan. The plan was submitted to the Department of Housing and Urban
Development (HUD) and approved in May 2010.
PADS of Elgin was allocated a total of$50,000 in funds from the 2010 CDBG program year. The
funds will be used by PADS to pay monthly costs associated with the lease of the building
located at 1730 Berkley Street in Elgin.
OPERATIONAL ANALYSIS
PADS' clients do not typically compare with the stereotypical perception of "street" or
"homeless" persons. Families with children are among the fastest growing segments of the
homeless population. Sixty percent of adults who use the shelter as their temporary home
regularly work in income-producing jobs. When in the shelter, they assist with cleanup
operations before leaving for work. PADS classifies them as the "working poor."
Additionally, a large number of those served by PADS of Elgin suffer from mental illness or
developmental disabilities. These persons have a tendency to remain homeless for longer
periods, have less contact with their families and encounter more barriers to employment.
Between July 2009 and June 2010, PADS provided safe nights of shelter to over 450 men,
women and their family members. These numbers represent a 12 percent increase from the
previous year.
PADS coordinates its services with its other primary partners in the area including Ecker Center
for Mental Health, Community Crisis Center, Soup Kettle, Renz Addiction Counseling Center and
Greater Elgin Family Care Center.
It should be noted that PADS of Elgin has requested and has been awarded CDBG funds in 2003,
2007 and 2009. The organization has complied with all the federal requirements of the CDBG
Grant Program and the city's sub-recipient agreement for the previous years.
INTERESTED PERSONS CONTACTED
Staff of the Community Development Department contacted Sergeant John Demmin of the
Elgin Police Department and Vince Cuchetto, Code Enforcement Supervisor, to gauge their
recent and past experiences with PADS. Both reported a continued positive experience and
expressed an appreciation for the value of the organization's services to the community.
A)
ill a
FINANCIAL ANALYSIS
The CDBG grant is proposed to be used solely to cover cots associated with the lease of the
Hoeft Resource Center. The facility has a monthly lease rat- of$7,721 over a 12-month period
totaling $92,652. To offset the amount requested through t e CDBG program, PADS uses other
funding sources such as the United Way of Elgin, local and s ate government grants, fundraisers
and other charitable contributions to cover the total co.t. A more detailed assessment is
provided within their application package.
In 2009,the city entered into a similar CDBG grant agreement with PADS of Elgin for$50,000.
While PADS receives grants from various sources for specific programs, the organization has
also collaborated with the city through a purchase of service agreement to provide financial
assistance for operating expenses that include the salary expenses for the site coordinator.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
CDBG 230-0000-791.30-99 154649 $50,000 $50,000
LEGAL IMPACT
A sub-recipient agreement between the city and PADS of Elgin will need to be executed.
ALTERNATIVE COURSES OF ACTION
The city council may choose not to approve the Sub-Recipient Agreement with PADS of Elgin.
NEXT STEPS
1. Execute a sub-recipient agreement with PADS of Elgin
2. Process payment as approved by the agreement
3. Complete review and monitoring of PADS' clientele files by March 2011 to ensure
compliance with the national objectives of the program that requires service to low- to
moderate-income persons
4. Request and review quarterly reports from the sub-recipient
5. Submit annual reports to HUD on the sub-recipient's activities
6. Prepare sub-recipient files for on-site monitoring by HUD prior to closing out project
iI,
'411)
Prepared by: Denise Momodu, Associate Planner
Reviewed by: Sarosh Saher, Senior Planner
Reviewed by: Marc Mylott, Community Development Director
Reviewed by: Colleen Lavery, Chief Financial Officer
Reviewed by: William A. Cogley, Corporation Counsel/Chief Development Officer
Final Review by: Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Approved by:
Sean . Stegall, City Manager
ATTACHMENTS
A: Draft Sub-recipient Agreement
JIIh
AGREEMENT
BETWEEN THE CITY OF ELGIN,
P.A.D.S.OF ELGIN,INC.
This AGREEMENT is entered into as of the da, of , 2010, by and
between the CITY OF ELGIN,an Illinois municipal corporation(here'a. `er called"GRANTEE" or"CITY")and
P.A.D.S. OF ELGIN, Inc., a not-for-profit corporation incorporated p •at to the laws of the State of Illinois,
(hereinafter called "SUB-RECIPIENT") having a principal place of business at 1730 Berkley Street, Elgin,
Illinois,60123.
I. RECITALS
A. CITY has applied for Community Developmen Block Grant Funds (hereinafter referred
to as "CDBG fluids") from the United States Departm- at of Housing and Urban Development
(hereinafter called "HUD") as provided by the Hous-i g and Community Development Act of
1974,as amended(P.L.93-383)(hereinafter called"AC 1 ").
B. CITY has considered and approved the applica 'an of SUB-RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB-RECIPIENT.
C. The CITY and SUB RECIPIENT enter into th Agreement pursuant to their respective
powers to enter into such Agreements,as those powers . e defined in the Illinois Constitution and
applicable statutes.
II. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perform, si a timely fashion, the activities provided
for herein, and those previously defined and identifies in the Project Application and project
description submitted by the SUB-RECIPIENT, I.ted December 16, 2009, and. entitled
"Emergency Shelter Program," a copy of which i. attached hereto as Exhibit "A" and
incorporated herein by this reference(hereinafter referr-a to as the"PROJECT").
B. All funding provided to SUB-RECIPIENT s'all be used solely to reimburse SUB-
RECIPIENT for monthly rental costs associated with he lease of the facility at 1730 Berkley
Street,Elgin, Illinois. This facility is to be used exclus vely for the provision of support services
and counseling activities that aid homeless families .a d individuals to become self-sufficient
members of society. Services provided at the facilit are to be consistent with the scope and
intent of the PROJECT. All individuals served by S „-RECIPIENT pursuant to this agreement
will be low and moderate income persons as defined by►4 CFR 570.208 (a)(2)(i)(A).
C. The SUB-RECIPIENT shall develop and sub'o't to the CITY an Outcome Performance
Measurement Statement that establishes project goal. and objectives, identifies performance
indicators, and estimates the number of clientele to a- served. The SUB-RECIPIENT shall
provide quarterly Progress Reports to the CITY, reporting on the status of the PROJECT in
relation to the percent of project completion, accomp ishments, effectiveness of the project as
related to the goals and objectives, and the clientele served, including number served, client
access to the service (either new or improved access), and demographics. The progress reports
shall begin upon the signing of the Agreement and s i all continue until the completion of this
project or until directed to discontinue such reports in wl 'ting by the CITY.
rm. D. Prior to the expenditure of CDBG funds, S -RECIPIENT shall meet with the City's
Community Development Group staff to establish ..cceptable documentation and guidelines
1
regarding requests for payment for the activities described in the Scope of Work. No payment of
CDBG funds will be made by City without the required documentation.
E. SUB-RECIPIENT shall return to the CITY any program income, as defined in 24 CFR
Part 570.500(a), which is generated as a result of this PROJECT. All written requests for an
exception to this agreement shall be made, in writing, to the City's Community Development
Department explaining why the SUB-RECIPIENT needs the income, the specific activities the
SUB-RECIPIENT will undertake with the funds and how the SUB-RECIPIENT will report the
income and expenditures to the CITY. A written response to the request will be provided to
SUB-RECIPIENT from the CITY.
M. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIENT, as SUB RECIPIENT'S portion of the
total grant received by the CITY and in consideration of the SUB-RECIPIENT'S undertaking to
perform the PROJECT, a maximum of$50,000 (hereinafter "Grant Funds"), to be paid in the
manner provided for herein at Sections II (D) and VU. Prior to the initial payment of Grant
Funds, SUB-RECIPIENT shall submit, to the CITY, their Outcome Performance Measurement
Statement and progress report indicating client demographics and program status. SUB-
RECIPIENT shall submit quarterly progress reports, by the 10th day following the end of the
preceding quarter,to the CITY. The amount to be paid to SUB-RECIPIENT will be based upon
the work completed and the submittal of employee work reports in support of the invoiced
amount.
B. This PROJECT shall be identified as Project No. 154649 and Account No. 230-0000-
79130-99, which identifying numbers shall be used by SUB RECIPIENT on all payment
requests. "111)
N. SUB-RECIPIENTS COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT in making application for CDBG funds.
B. SUB-RECIPIENT shall abide by the Act and all HUD rules and regulations promulgated
to implement the Act.
C. SUB-RECIPIENT shall, upon request of the CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment opportunity
compliance including equal employment opportunity certifications with reference to the
PROJECT,as set forth in Exhibit"C"attached hereto and made a part hereof.
D. SUB-RECIPIENT,in performing under this Agreement,shall:
1. Not discriminate against any worker, employee, or applicant, or any member of
the public, because of race, creed, color, sex, age or national origin, nor otherwise
commit an unfair employment practice;and
2. Take affirmative action to insure that applicants are employed without regard to
race, creed, color, sex, age or national origin,with such affirmative action including,but
not limited to the following: Employment, upgrading, demotion or transfer, termination,
recruitment or recruitment advertising, layoff or termination, rates of pay or other forms
of compensation, selection for training,including apprenticeship.
2
E. SUB-RECIPIENT shall permit the CITY anal the Department of Housing and Urban
Development to conduct on-site reviews, examine p onnel and employment records and to
conduct any other procedures or practices to assure compliance with the provisions of this
agreement. SUB-RECIPIENT shall post in conspi ous places available to employees and
applicants for employment notices setting forth the pro 'sions of Section IV(D)above.
F. SUB-RECIPIENT shall not violate any law., state or federal rules or regulations,
including but not limited to those regarding a direct or indirect illegal interest on the part of any
employee or elected official of the SUB-RECrPIE in the PROJECT or payments made
pursuant to this Agreement.
G. SUB-RECIPIENT hereby warrants and repre :its that neither the project, including but
not limited to any funds provided pursuant thereto, nor any personnel employed in the
administration of the program shall be in any way or to any extent engaged in the conduct of
political activities in contravention of Chapter 15 of Title 5, United States Code, commonly
known as the Hatch Act.
H. SUB RECIPIENT shall maintain records to sha w actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit quarterly progress reports which
describe the work already performed and anticipated d ring the remaining time of the PROJECT.
Upon fifteen (15) days notice from the CITY, origin: or certified copies of all time sheets,
billings, and other documentation used in the prep. . :an of said progress reports shall be made
available for inspection, copying, or auditing by the I TTY at any time during normal business
hours,at 150 Dexter Court,Elgin,Illinois.
I. SUB-RECIPIENT shall adopt the audit requir as ents of the Office of Management and
Budget (hereinafter "OMB") Circular A-133, "Audit. of Institutions of Higher Learning and
Other Non-Profit Institutions." SUB-RECIPIENT s I.11 submit to the CITY one copy of said
audit report. SUB-RECIPIENT shall permit the authorized representatives of the CITY, HUD
and the Comptroller General of the United States to 'a - and audit all data and reports of the
SUB-RECIPIENT relating to its performance under the Agreement.
J. SUB-RECIPIENT and CITY shall at alltime observe and comply with Title 24 CFR
Part 570 and all applicable laws,ordinances or regulati ens of the Federal, State,County,and local
government,which may in any manner affect the perfo ance of this Agreement.
K. SUB RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agre as ent expires.
L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENTS
control that was acquired and/or improved in whole or in part with CDBG funds in excess of
$25,000 is used exclusively for the benefit of low ani moderate income persons as defined by
HUI),for a period of 15 years after the expiration of thi. agreement
M. If during the 15 year period after the expiratio a of this Agreement,the SUB-RECIPIENT
disposes of any property under the SUB-RECIP 'S control that was acquired and/or
improved in whole or in part with CDBG funds in ex :ss of$25,000,then the SUB-RECIPIENT
will reimburse the CITY in the amount of the current air market value of the property less any
portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or
improvement to,the property in accordance with 24 CE' 570.503(b)(8)and 24 CFR 570.505.
3
V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the 414)
PROJECT to such engineers, architects, independent land use consultants, professional land
planner,construction contractors or other entities as SUB-RECIPIENT shall deem appropriate or
necessary and upon such terms as may be acceptable to SUB-RECIPIENT.
B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2)and Part 85.36.
VL SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS
A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB RECIPIENT shall be authorized to accept the proposal of any subcontractor
for the PROJECT.
VIL BILLING PROCEDURE
A. Upon Release of Grant Funds by HUD for the PROJECT, the CITY shall make
disbursements to the SUB-RECIPIENT as either reimbursement for advances made by SUB-
RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for the
PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or advancement, shall
comply with the following requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG Funds,on
a form provided by the CITY.
2. Any claim for advancement of CDBG Funds shall be limited to an amount
necessary for SUB-RECIPIENT to meet specific cash requirements for the PROJECT
and shall be disbursed by SUB-RECIPIENT within three(3) working days of receipt by
SUB-RECIPIENT.
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in place and
to the best of SUB-RECIPIENT'S knowledge, information and belief that, the
quality of such work is in accordance with the contract and subcontracts, subject
to: (i) any evaluation of such work as a functioning PROJECT upon substantial
completion; (ii)the results of any subsequent tests permitted by the subcontract;
and (iii) any defects or deficiencies not readily apparent upon inspection of the
work;and
b. For final payment, that the work has been performed in a satisfactory
manner and in conformance with the contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that fully
complies with federal labor standards, uniform relocation act or any other applicable Al
federal, state,or local statutes,rules or regulations.
4
5. SUB-RECIPIENT shall forward to th. CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable manner as
both parties shall determine;provided,howev- that in no event shall such documents be
forwarded to the CITY later than twenty-one(•1) days after SUB-RECIPIENT'S receipt
of such documents.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Tile 24 CFR 85.
B. Upon submission of an acceptable claim for I . it Funds, the CITY shall process such
claim and shall approve such claim for payment folio' 'a g approval by the City's Community
Development Department, for compliance with i's Agreement and applicable HUD
requirements.
C. Except as provided for in Sections IX and X hereof, the CITY shall pay all required
payments against eligible project costs, as describ I in Section II.B, incurred by SUB-
RECIPIENT under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB RECIPIENT shall administer the Grant F ds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular a umbers A-110, and A-122, as they relate
to the acceptance and use of federal funds for the PRO I CT.
B. SUB-RECIPIENT shall submit all required information to -show compliance with
applicablelaws, rules and regulations, as specified in this Agreement and shall submit to the
CITY a quarterly progress report, by the 101 day fol owing the end of the preceding quarter.
Other reporting requirements are specified in Exhibit' "attached hereto and made a part of this
Agreement.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF P•YMENT
A. During the implementation of the PROJECT, a e CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB-RECIP for SUB-RECIPIENT'S substantial
breach of the Agreement,abandonment of the PROJEC or occurrence rendering impossible the
performance by SUB RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, t e CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to SUB-RECIPIENT'S performing the
PROJECT, failure by SUB-RECIPIENT in submitting .upporting information or documentation
for a claim, submission by SUB-RECIPIENT of in.orrect or incomplete reports, or SUB-
RECIPIENT'S suspension of its pursuit of the PROJEC .
C. In the event the CITY elects to terminate this A a eement or to suspend payments,for any
reason stated hereinabove in paragraph A and B of 's Section IX, it shall notify the SUB-
RECIPIENT, in writing, of such action, specifying a e particular deficiency, at least five (5)
working days in advance of any such action and esta i lishing a time and a place for the SUB-
RECIPIENT to refute the alleged deficiency at a time prior to the CITY'S taking such action. •
After allowing the SUB-RECIPIENT the opportunity to refute or correct the alleged deficiency,if
the alleged deficiency continues to exist, in the reason. •le opinion of the CITY, the CITY may
withhold payment of the Grant Funds until such time .• the violation or breach is remedied. No
5
•
action taken or withheld by the CITY under this paragraph shall relieve the SUB-RECIPIENT of
its liability to the CITY for any funds expended in violation of any of the terms of this
Agreement. 41)
D. Unless terminated pursuant to the provisions of paragraph IX herein,this agreement shall
terminate on May 31,2011.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, boards and commissions from and
against any and all claims, suits,judgments, costs, attorneys fees, damages or any and all other
relief of liability arising out of or resulting from or through, or alleged to arise out of, any breach
of this agreement; misuse or misapplication of funds derived pursuant to this agreement by SUB-
RECIPIENT; violation of any statutes, rules and regulations, directly or indirectly, by SUB-
RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of
SUB-RECIPIENT or of SUB-RECIPIENT'S officers, employees, agents or subcontractors. In
the event of any action against the CITY, its officers, employees, agents, boards or commissions
covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be
defended by legal counsel of the CITY'S choosing. The provisions of this paragraph shall
survive any termination and/or expiration of this Agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds received
from HUD unrelated to the PROJECT, or any violation of the statutes, rules and regulations of
HUD, directly or indirectly, the CITY and/or any of its agents or representatives, the CITY'S
liability to SUB-RECIPIENT shall be limited to any funds which havepreviously been provided
to SUB-RECIPIENT pursuant to this agreement. SUB-RECIPIENT hereby waives and releases
the CITY from any and all other liability pursuant to any such breach,misuse, misapplication or
violation of statutes,rules or regulations.
C. In the event HUD,or any other federal agency,makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraphs A or B of this Section X, then the
CITY or SUB-RECIPIENT shall immediately notify the other party,in writing,providing the full
details of the alleged violation. To the extent that any such matter is not subject to exclusive
federal jurisdiction, venue for the resolution of any disputes or the enforcement of any rights
arising out of or in connection with this Agreement between the CITY and SUB-RECIPIENT
shall be in the Circuit Court of Kane County,Illinois.
D. In addition to any other remedies available to the CITY, if the CITY has lost or been
prevented from receiving any federal funds,other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB-RECIPIENT, the SUB-RECIPIENT
shall repay, upon demand by the CITY, such amount of Grant Finds previously disbursed or
allegedly due to the SUB-RECIPIENT.
XI. TIMELINESS
A. Time is of the essence of this agreement. SUB-RECIPIENT shall meet the schedule
deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve within two
months of the date listed will result in the SUB-RECIPIENT submitting a revised implementation
schedule for approval by the City's Community Development Staff. Failure to achieve these
deadlines may result in the loss or reduction of grant funds at the CITY'S discretion.
6
Milestones Date
1. Provide Emergency Shelter February 1,2010-August 31,2010
2. Provide Case Management February 1,2010-August 31,2010
3. Rental Reimbursement February 1,2010-August 31,2010
B. Total Number of Months Required for Project i ompletion 7 Months
XII. MISCELLANEOUS PROVISIONS
A. AMENDMENTS -This Agreement constitut:. the entire Agreement between the parties
hereto. Any proposed change in this Agreement shbe submitted to the other party for prior
approval. No modifications, additions, deletions, or th like,to this Agreement shall be effective
unless and until such changes are executed,in writing, .y the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE •GREEMENT - This Agreement is made
subject to financial assistance agreements between the i ITY and the United States Department of
Housing and Urban Development, with the rights an• remedies of the parties hereto being in
accordance with any such agreements.
C. ASSIGNMENT - except as provided in Secti.n VI hereof, SUB-RECIPIENT shall not
assign this Agreement or any part thereof and SUB-' CIPIENT shall not transfer or assign any
Grant Funds or claims due or to become due hereunder without the written approval of the CITY
having first been obtained.
D. ATTORNEY'S OPINION - If requested, S : RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the C , that all steps necessary to adopt this
Agreement, in a manner binding upon SUB-RECIP I ,have been taken by SUB RECIPIENT,
and that SUB-RECIPIENT is in compliance with appli able local, state and federal statues,rules
and regulations for the purpose of complying with this •greement.
E. HEADINGS -The section headings of this Ay cement are for convenience and reference
only and in no way define,limit, or describe the scope .r intent of this Agreement,and should be
ignored in construing or interpreting this Agreement.
F. The terms of this agreement shall be seve .ble. In the event any of the terms or
provisions of this agreement are deemed to be void or o •erwise unenforceable for any reason,the
remainder of this agreement shall remain in full force ..d effect.
G. This agreement shall not be construed to creat: a joint venture,partnership, employment
or other agency relationship between the parties hereto.
r
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN,an Illinois Municipal Corporation
BY:
Sean R. Stegall
City Manager
DATE:
A 11'LST:
Diane Robertson
City Clerk
SUB-RECIPIENT: PAD.S.of Elgin,Inc.
1730 Berkley Street,Elgin,Illinois,60.123
BY:
Dennis Hewitt,Executive Director
P.A.D.S.of Elgin,Inc.,
DATE:
ATTEST:
8
EXHIBIT A
SUB-RECIPIENT'S AMENDED CDBG •PLICATION
elb4
9
CITY OF ELGIN CDBG PROGRAM
PROJECT APPLICATION
2010-2011 PROGRAM YEAR
Date of Submittal: December 16,2009 Q
Project Name: y 6 epos
Project Address: 1730 Berkley St.
City:Elgin State: IL Zip Code: 60123
Submitting Agency/Organization: PADS of Elgin,Inc.
Contact Person:Executive Director
Name: Dennis Hewitt
Address: 1730 Berkley St.
City:Elgin State: IL Zip Code: 60123
Telephone: 847-608-9744
Fax: 847-608-9746
E-mail: dhhewitt( padsofelgin.org
Amount of CDBG Funding Request: $50,000
City of Elgin Bloc Gran� t.
1.Project Scope and Purpose
The mission of PADS of Elgin is to break the cycle of ho elessness by comprehensively
addressing the needs of the local homeless population. In order to accomplish this,PADS
provides full case management in addition to our shelter s-rvices. Our case managers
are available 7 nights a week and 5 days a week. In-hous: case managers perform
intakes of each person admitted to the shelter and assist : l ests in creating an action plan
to help them deal with their individual issues. PADS gue• deal with a number of issues
including mental illness,developmental disabilities,famil, violence and addiction. Still
others,especially during these difficult economic times, s er from loss of jobs and
homes,or have become displaced due to floods or fires. ase managers use life skills
classes,employment training programs,job placement op Dortunities and money
management programs to help guests progress in their ac.on plans, and address their
individual needs. Case management is one of the most es. ntial parts of the PADS
program,it not only provides hope for guests to overcom:their stumbling blocks, it also
provides a plan to turn that hope into action.
To help our clients progress,PADS also maintains a corn srehensive list of partner
agencies to whom we can refer clients for specialized car:. These agencies include The
Renz Addiction Center,Ecker Center for Mental Health, e Community Crisis Center,
•and The Greater Elgin Family Care Center. PADS has al . partnered in our new buliding
with Wayside Cross Ministries,who provide a day pro: • . for homeless and displaced
persons. This year PADS has also added new programs to better serve our clients. These
programs include SORT, an advocacy program which hel p s eligible individuals apply for
Social Security Benfits,and the CHIP program which util zes a federal grant and a
parnership with Renz Center to provide comprehensive ads iction counseling services to
homeless individuals. PADS is also expanding our meals i.rogram to include full
dinnners on site,to better serve clients with work and school obligations, or medical
conditions.
PADS operates the Douglas L Hoeft Resource Center,w ch functions as both a
permanent shelter site and headquarters for the organization. The shelter has the capacity
to house 55-60 individuals and also offers shower and la dry facilities. The shelter
provides more meeting space for increased on site progr• is including AA meetings,
educational classes,healthcare clinics,counseling sessio and asset building programs.
There is a significant and demonstrable need for this pro y am in the City of Elgin.
During the last fiscal year,the number of nights of shelter lorovided by PADS increased
by 12%. The anticipated outcome of this program is to no only provide over 450 men,
women and family members with safe shelter throughout ti e year, but also to break the
cycle of homelessness by comprehensively addressing its k auses through case
management,referral and advocacy.
CDBG Funds will be used to cover costs associated with rent for the Hoeft Resource
Center. The facility has a monthly lease rate of$7,721. Over a 12 month period,this
totals$92,652.
2. Performance Measurement
PADS Goals and Objectives: .
1. To provide temporary emergency overnight shelter to an estimated 450 unique men,
women and family members from the Elgin area
2. Provide case management services,referrals and advocacy to all guests
3. Require guests who are staying over 30 days to participate in Action Plans which may
include job training,mental health services,money management, etc. as needed to
effectively facilitate integration
Performance Measurements:
1. Registering all individuals who stay in our shelter with the HMIS data tracking system
to determine number of clients served and record their demographics
2. Performing intake assessments on all registered PADS guests andusing the
• information to create Action Plans which detail reasonable steps that guests will take to
make progress towards achieving their goals
3. Requiring follow up assessments for all guests and their action plans every 30 days,
when progress will be monitored,and plans will be expanded and adjusted based upon
goals that have been accomplished and steps that have been taken
3.National Objective
PADS meets national objectives by benefiting low income persons and households, and
also by providing community services of particular urgency because current conditions
pose serious threats to health and welfare of those unable to find safe shelter,and other
resources are not currently available to fill this need in our community.
4.Eligible Activity
Public Services
5.Low & Moderate Income Benefit Statement
All PADS clients are homeless;therefore 100%of our clients are considered low income.
PADS benefits these clients by providing safe shelter and support services including case
management, life skills training, advocacy and referrals to our network of partner
agencies.
The number of households or individuals expected to benefit from this program is 450.
We are also currently experiencing a 12%increase in the number of nights of stay over
last year.
Registering clients allows us to calculate the number of individuals served per year and
daily guests logs allow us to calculate the number of nights of shelter provided each year
as well as the amount of additional non-shelter services provided. Intake interviews
allow us to determine that all of our clients are low income.
6. Documentation and Reporting
I •
Case managers will be responsible for collecting all demographic information, number of
persons and households served,income levels,household size,and all race and gender
information. Case managers and administrative staff will Ipe responsible for tracking all
information with an in house computer program accepted Ly the Department of Human
Services and Department of Commerce and Economic Op ortunity. PADS will provide
this information in reports to the City of Elgin as required.
r
elk
PROJECT APPLICATION(continued)
7. PROJECT COST ESTIMATE:
Provide cost information in the table below and/or attach additional cost estimate
summaries.
Project Components Estimated Cost
A.Emergency Shelter Including Case Management $456,600
Total Project Cost $456,600
Total CDBG Funding Request $50,000
Total Contribution From other Funding Sources $406,600
8. OTHER PROJECT FUNDING SOURCES AND AMOUNTS •
'I.1.)
Funding Source Amount of Funding
A.Fundraisers $81,500
B. Contributions $122,977
C. Government Grants $177,123
D.United Way $25,000
Total Contributions From Other Funding Sources $406,600
A)
PROJECT APPLICATION(continued)
9.PROJECT IMPLEMENTATION:
List the major tasks that will be accomplished through thi i project and provide a
completion date for each task.
Task Completion Date
A. Provide Emergency Shelter Feb ary 1, 2010-August 31,2010
B.Provide Case Management Feb . 1,2010-August 31,2010
C.Rental Reimbursement Feb . 1,2010-August 31,2010
Total number of months required for project completion: Months
ebb'
{
id)
"Providing overnight shelter
and service coordination to
the F1lgin area homeless"
•' N
'iv PADS of Elgin, Inc. is breaking the cycle of
homelessness by comprehensively addressing
the needs of the local homeless population.
PADS has been the catalyst in fostering
C- j community partnerships that effectively and
efficiently provide coordinated services in
• support of short-term as well as longer-term
; N customized care targeting client growth,
}.L development, and self sufficiency.
r�
:'`>. Illinois Department of Revenue
Office of Local Government Services
•
x /.';';::.-�' ;; a; Sales Tax Exemption Section, 3-520
_� 101 W. Jefferson Street
2 '- Springfield, Illinois 62702 ,---
217 782-8881 (
May 7, 2004
•
ELGIN PUBLIC ACTION TO DELIVER SHELTER INC
EXECUTIVE DIRECTOR
164 DIVISION. ST SUITE 503
ELGIN. IL 60120
- _ ---We have.received yolir--recent--I•euer; and-based-on-the-in •rm-at+en-you rnishe-d,--we-believe. ..- --
ELGIN PUBLIC ACTION TO DELIVER SHE TER INC
of
ELGIN, IL
is organized and operated exclusively for charitable purposes.
Consequently, sales of arty kind to this organization are e empt from the Retailers' Occupa-
tion Tax, the Service Occupation Tax (both state and local , the Use Tax, and the Service
Service Use Tax in Illinois.
.rI.
We have issued your organization the following tax exem• ion identification number.
E9957-3598-03. To claim the exemption, you .mustprovid; this number to your suppliers
when purchasing tangible personal property for organizatio al use. This exemption- may not
be used by individual members of the organization to ma4e purchases for their individual
use.
This exemption will expire on June 1, 2009, unless you apply to the Illinois Depart-
ment of Revenue for renewal at least three months prior o the expiration date.
Office of Local Government Services
Illinois Dep.rtment of Revenue
•
STS-49 (R-2/98)
1L-492-3456
11-0000027
r ,,,
File Number 5612-306-7 ATTACHMENT B
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1tfi "r".40 - AIRTICLES OF AMENDMENT TO THE ARTICLES OF
INCORPORATION OF
P.A.D.S. OF ELGIN, INC.
INCORPORATED UNDER THE LAWS OF THE STATE OF ILLINOIS HAVE BEEN •
FILED IN THE OFFICE OF THE SECRETARY OF STATE AS PROVIDED BY THE
GENERAL NOT FOR PROFIT CORPORATION ACT OF ILLINOIS, IN FORCE
JANUARY 1 , A.D: 1987.
• 44)
A/cte e & fanceeetax_e,clY1 a I&Vtlz&
• 92tat6, fignz2i4 catetex,& gz&Itauslem,coeiled nz&air hze,6d
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dz.e,4.0o.kenci_Aed and .19TH
•
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Litgraria.
SECRETARY 0 STAT. /
2,2.1
. .
• • • ••
NFP-110.30 • File#
(Rev.Jan. 1987) • • GEORGE H. RYAN
Secretary of State
State of Illinois This Space For Use By
Submit in Duplicate
Secretarypf State
Remit payment in Check or Money Date !
Order,payable to 'Secretary of ARTICLES OF AMENDMENT _—
State." under the Filing Fee
GENERAL NOT FOR PROFIT CORPORATION ACT
DO NOT SEND CASH! Approved g
•
Pursuant to the provisions of "The General Not For Profit Corpora ion Act of 1986," the undersigned
corporation hereby adopts these Articles of Amendment to its Artic es of Incorporation.
P.A.D. . OP ELGIN, INC.
ARTICLE ONE The name of the corporation is .
•
(Note 1)
• •
December 8,
ARTICLE TWO The following amendment to the Articles of InCorporation was adopted
19_94 in the manner indicated below ("X"ore box only.)
• )ra Bjr the affirmative vote of a majority of the directors in office, at a meeting of the
board of directors, in accordance with Section. 110.15. (Note 2)
D By written consent,signed by all the directors in office,in compliance with Sections •
110.15 and 108.45 of this Act. (Note 3)
D. By the members ata meeting of members entitled to vote.by the affirmative vote Of
the members having not less than the minimum lumber of votes necessary to adopt
• such amendment,as provided by this Act,the articles of incorporation orthe bylaws,
in accordance with Section 110.20. • (Note 4)
•
El By written consent signed by members entitled to vote having not less than the
minimum number of votes necessary to adopt stitch amendment,as provided by this
Act,the articles of incorporation,or the bylaws,in compliance with Sections 107.10
and 110.20 of this Act. • (Note 4)
•
(INSERT RESOLUTION) •
• SEE ATTACHED •
•
•
•
•
•
•
ARTICLES OF AMENDMENT
P.A.D.S. OF ELGIN, INC. A141%
. •
DECEMBER B, 1994.
5 . PURPOSE: The corporation is organized exclusively for
• charitable, .educational, religious or scientific purposes
within the meaning of section 501 (c) (3) of the Internal
Revenue Code.
•
A. INUREMENT OF INCOME: No part of the net earnings of
the corporation shall inure to the benefit of, or be
distributable to, its members, trustees, officers or other
private persons except that the corporation shall be
authorized and empowered to pay reasonable compensation for
• services rendered.
• B. LEGISLATIVE OR POLITICAL ACTIVITIES: No substantial
.part of the activities of the coiporation shall be the
carrying on of propaganda or otherwise attempting to
• ' influence legislation and the corporation shall not
• participate in or intervene (including the publishing or
• distribution of statements) any political campaign on behalf
• . of any candidate for public office. . •
•
• 6 . OPERATIONAL. LIMITATIONS: Notwithstanding any other
provisions of these articles, the corporation shall not carry
on any other activities not permitted to be carried on (a) by .
a corporation exempt from Federal Income Tax under section
• 501 (c) (3) of the Internal Revenue Code. of 1986 (or the•
corresponding provision of any future United. States Internal
Revenue Law) or (b) by a corporation, contributions, to which
are deductible under section 170 (c) (2) of the Internal
Revenue Code of 1986 (or the corresponding provision of any
future United States Internal Revenue Law) .
.
7 . DISSOLUTION CLAUSE: Upon the dissolution of the
corporation, the Board of Trustees shall, after paying or
• making provisions for the payment of all the liabilities of -
. the corporation, dispose of all the assets of the corporation
• . exclusively for the purposes of the -corporation in such
manner, or to such organization or organizations organized
and operated exclusively for charitable, educational;
religious, or scientific purposes as shall at the time
qualify as an exempt organization or organizations under
section 501 (c) (3) of the Internal Revenue Code of 1986 (or
the corresponding provision of any future United States
Internal Revenue Law) , as the Board of Trustees shall
• determine. Any such assets not so disposed of shall be
disposed of by the Court of Common Pleas of the county in
which the principal office of the corporation is then
• located, exclusively for such purposes or to such
organization or organizations, as said court shall deteimine
•
•
•
which are organized and operated exclusiely for such
purposes.
•
•
•
•
• •
•
•
•
•
•
•
•
•
•
•
• •
• •
. File Number 5612-306-7
•
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ARTICLES OF INCORPORATION OF
. ' . P .A.D .S . OF ELGIN, INC,
INCORPORATED UNDER THE LAWS OF THE STATE OF ILLINOIS HAVE BEEN
FILED IN. THE OFFICE OF THE SECRETARY OF STATE AS PROVIDED BY THE
GENERAL NOT FOR PROFIT CORPORATION ACT OF ILLINOIS ,. IN FORCE
( JANUARY 1 , A.D. 1987. . .
- ..)
. . .
•
• .
. .
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li.. .26n SECRETARY Of .1,, ,L.
- '''''.1-.- -4- - '
:-212
•
FORM NP-102.10 ARTICLES OF INCORPOR •TION /Oe Nor Wnrin ThisS0,ce,
(Revised 5-88) — i.71431"- 7'64SUBMIT IN DUPLICATE Date Paid
Payment must be made by Certified Check Cas tars'Check.Illinois Filing Fee S50
•
Attorney's Check.Illinois C.P.A.'s Check or Mp ey Order.payable
to"secretary of State." Clerkern-
DO NOT SEND CASH'
•
TO: JIM EDGAR, Secretary of State •
Pursuant to the provisions of "The General Not For Profit Corpor•.tion Act of 1986", the undersigned incor-
porator(sj hereby adopt the following Articles of Incorporation.
Article 1_ The name of the corporation is: F• . . . :of E gin, Inc..
Article 2. The name and address of the initial registered agent and registered office are:
Registered Agent F_redpri r•k T Stofffan
First Name Middle Name Last Name
Registered Office 17 Douglas Avenue
Number Street (Do Not Use P.O.Box,
Elgin IL •
Kane
City Zip Code County
Article 3. ! The first Board of Directors shall be �- in number, their names and addresses being as
follows: (Not less than Three,
Addnaa
Dinctora'Nem.a Numb.r Street. City State
•
Rev. David Engbarth 272 Division St. Elgin Tr. An170
::a :•S• .. e►. . -. - • IL 60120
Rev. Donald Schmidt 256 E. Chicago St. Elgin, IL 60120(
•
•
•
•
•
Article 4. The purposes for which the corporation is organized are:
To provide for shelter for homeless persons in the Elgin,
Illinois area.
•
Is this corporation a Condominium Association as established under the Condominium Property
Act? 0 Yes X2 No (Check one)
•
Is this corporation a Cooperative Housing Corporation as defined in Section 216 of the Internal
Revenue Code of 1954? 0 Yes Il' No (Check one)
Is this a Homeowner's Association which administers a common-interest community as defined in sub-
section (c) of Section 9-102 of the Code of Civil Procedure? 0 Yes No
Article 5_ Other provisions (please use separate page):
P.A.D.S. OF ELGIN,INC.-BOARD OF DIRECTORS
Name Address&HomeWork Telephone/ Fax!
Telephone - Cell Email Address ,,,psi
- Susan Angell-Case 202 Atwell Street (847)452-8831 (312) 592-2229
Realtor® Elgin,I1. 60124 Sangellcase�?a,aol.com
Baird&Warner (847)468-1387
Secretary
Ron Barkby 37W240 Olwin Drive Cell RBARKBY@comcast.net
Consultant Elgin,Il. 60124 (847) 812-0466
President (847)742-3138
Marlene Daubert 330 Griswold St. (847)888-2882 m.daubert@wowway.com
Diaconal Minister Elgin,Il. 60123 (847)602-6401
Zion Lutheran (847)697-8291
Church
Charles Falls 18 Villa Street (847)931-5800 (847)931-5801
President Elgin,II. 60120 cfalls@demicooper.coni
Demi&Cooper
Advertising
Dan Fox 890 Douglas Cell nigelfoxx@,aol.com
Consultant Elgin,11. 60120 (847)217-5650
Fox&Waters (847)695-8706
Leader Training
Doug Kramp 31 S.Union krampdc@yaboo.com
Scientist'Engr. Elgin,Il. 60123
Retired (847)741-4903
Vice President An
Susan Moylan 1879 Banks Drive suebill1965@sbcglobal.net
Retired College Elgin,II. 60123
Administrator (847)888-0056
Joyce Lueth 1405 Brandywine Cr. Office: 847-622-8800 jluethfirstcombank.com
Senior Vice President Algonquin I160102 Home: 847-658-4528
First Community
Bank
Ron O'Neal 622 Robin Ridge (630)844-5619 RD01241@aol.com
Program Chair Elgin,Il. 60123
for the Masters (847)888-2214
Program
Aurora University
Emi Morales 559 Columbia Cell: emi@emimorales.com
Attorney at Law Elgin,IL 60123 (847)452-2865
M
•
Resolution No. 09-1209-3 1
AUTHORIZING APPLICATION FOR CITY OF ELGIIIT COMMUNITY
DEVELOPMENT FUNDS AND EXECUTION OF ALL NECESSARY DOCUMENTS
WHEREAS,PADS of Elgin,Inc. has determined that it iniits best interest to submit an
application for City of Elgin Community Development Finds for The Emergency Shelter
Project; and
•
WHEREAS, said project will provide shelter and services to approximately 450 people
including residents of City of Elgin; and
WHEREAS,the City of Elgin Board must approve said #lication and will require
PADS of Elgin, Inc.to execute a Funding Agreement and other necessary documents
upon such approval;
NOW, THEREFORE,BE IT RESOLVED that Dennis licwitt,Executive Director(1730
Berkley St in Elgin, 847-608-9744)is hereby authorized tO execute an application for
City of Elgin Community Development Funds, a Funding Agreement and other necessary
documents upon approval of the application by the City of Elgin Board, and any requests
for payment and documentation required to be submitted by PADS of Elgin, Inc.to City
of Elgin requesting the dispersal of funds.
BE IT FURTHER RESOLVED,that any changes to the above-stated project description
must be approved by PADS-of Elgin, Inc.
SIGNED: 10,1/
• DATE: 12/14/09
Ron Barkby,President, Board of Directors
A rrEST: 5,4A41 GliaL DA'rE: 12/14/09
Susan Angell-Case, Secretary, Board of Directors.
Vote: Ayes
Nays
Abstain
Cpl!
Dennis H Hewitt
976 Huron
Elgin,IL 60120
(847)741-3576
Email:dhhewitt@padsofelgin.org
PROFESSIONAL HISTORY
PADS OF ELGIN,INC.Elgin,IL 2003-Present
Executive Director
• Restored organizations financial viability by increasing fundraising and reducing
unnecessary costs
• Increased case management by adding both full time and part time case workers
• Coordinated cooperation between social service agencies in the area to eliminate
duplication of services and reduce costs to all agencies
• Remodeled and opened a permanent, 12 month emergency shelter which offers
showers, laundry facilities,shelter andservices to the area's homeless men,
women and families
BIGGERS CHEVROLET. 1976-2003
Fleet/Commercial Sales Manager
• Responsible for all department operations except billing and License and Title ,,,ya)
Processing
• Retained customers through building solid business relationships,winning over
lower-priced competition
• Monitor delivery schedules and correct inaccuracies to avoid customer problems
EDUCATION AND PROFESSIONAL TRAINING
THE UNIVERSITY OF HOUSTON
Bachelor's Degree: Psychology Major,German Minor
SAM HOUSTON STATE UNIVERISTY
Post Graduate Coursework
ASSOCIATIONS AND AFFILIATIONS
UNITED WAY OF ELGIN September 2007-Present
• Member of Family Matters Council
KANE COUNTY CONTINUUM OF CARE 2003-Present
• Member of steering committee
• Member of HMIS committee
COOK COUNTY 16 DISTRICT COURT 2005-Present
• Member of Family Violence Advisory Council
UTILE LEAGUE BASEBALL 1982-1998
District Administrator
• Administered inter-league operations for 27 Leagues(12,000 children) in the
Northwestern Suburbs
• Developed the program that came to be the largeSt in every division of Little
Leagues(both boy's and girl's divisions)within the Central States Region(13
states)
• Initiated an inter-leagues play model that later be ame the model for the national
program
State Coordinator .
• Chairman of the state organization
• Responsible for organizing and scheduling all toutnaments at the state level
• Served on both the regional advisory committee and the Presidents' advisory
committee
FIRST CONGREGATIONAL CHURCH OF ELGIN
• Past chair of Worship Ministry and Hospitality COmmittee
• 20 years experience as Sunday school teacher and member of Youth and Young
Adults Committee
• Volunteer4.C.C. Soup Kettle and Elgin PADS
("b.'
AM
PADS of Elgin, Inc
Organization Chart
Board Of Directors
Executive Director/Operations
Senior Site Case Special Administrative
Coordinator Managers Projects Assistant
Coordinator
Development
Public
Relations
Site
Coordinators
PADS of Elgin, Inc.
Profit& Loss Summary report
October 2009 .
October2009
Ordinary hicome&Expense
Income
Contirbutlons
4200•Grants
4119•Grants 31,215.00
4118•Grants•United Way of Elgin 2,083.34
Total 4200•Grants 33.298.34
4700•Business Contributions 96.80
4300•Contributions from Churches 2,762.75
4600•Fundraising Events
4650•Income from Events
4640•Dinner Auction Contributions 420.00
T03141150•Income from Events 420.00
Total 4600•Fundraising Events 420.00
4901•Int Inc-Oper Acct 158.35
4902•Sub-Leasing Income 3,810.00
Total Contirbutions 40,346.24
4100•Individual Contributions 1,675.00
Total Income 42,021.24
Expense
5000•Shelter Services
5101•Auto TranslMaint 58.31
6102•Client Assistance
6102.02•Transportation 349.47
Total 5102•Client Assistance 349.47
5109•Program Supplies
5109.10•Site Supplies 365.84
5112•Slte Maintenance 305.46
•5109.12•DHS • 500.00
6109.13•DCEO 283.33
Total 5109•Program Supplies 1,454.83
Total 5000•Shelter Services 1,862.41
6000•Management&General
6102•Equipment Rental 232.20
6103•Salary&Wages
6107•Employee Insurance Exp 1,238.18
6103.01•Payroll Fees&Expenses 73.76
6103.03•Salary Expenses 18,593.92
6103.04•Employee Payroll Taxes 1,420.17
Total 6103•Salary&Wages 21,326.01
6106•Telephone/Utilities 1,550.13
6106.Office Expense 79.80
6109.Outside Services 480.18
6110•AudltngiBookkeeping Services 3,150.00
6111•Rent 7,496.32
6113•Misc Expenses 25.00
6114•Meetings&Meals 166.28
6116•Donations 145.00
6118•Postage and Delivery 220.43
6119•Insurance Expense 389.67
Total 6000•Management&General 35,261.02
7000•Special Events
7000.02.Outside Services 4.00
Total 7000•Special Events 4.00
Total Expense 37,127.43
Net Ordinary Income 4,893.81
Net Income 4,893.81
Page 1 of 1
PADS of Elgin,Inc.
Profit & Loss Summary Report
November 2009
Nov 09
Ordinary Income/Expense /aa M)
Income
Contirbutlons
4200•Grants
4119•Grants 16,678.00
4118•Grants-United Way of Elgin 2,083.34
Total 4200•Grants 18,761.34
4750.Organization Contriutions 8.79
4300•Contributions from Churches 500.00
4600•Fundraising Events
4650•Income from Events
4614•Fundraiser Other 1,170.00
4640•Dinner Auction Contributions 3,010.00
Total 4650•Income from Events 4,180.00
Total 4600•Fundraising Events 4,180.00
4901•Int Inc-Oper Acct 158.79
4902•Sub-Leasing income 3,610.00
Total Contirbutlons 27,216.92
4100•Individual Contributions 7,798.00
Total Income 35,014.92
Expense
5000•Shelter Services
6102•Client Assistance
5102.02•Transportation 399.87
Total 5102•Client Assistance 399.87
5109•Program Supplies
5109.10•Site Supplies 1,259.62
A
5112•Site Maintenance 103.79 e1
5109.12•DHS 500.00
5109.13•DCEO 283.33
Total 5109•Program Supplies 2,146.74
Total 5000•Shelter Services 2,546.61
6000•Management&General
6102•Equipment Rental 218.00
6103•Salary&Wages
6107•Employee Insurance Exp 687.81
6103.01•Payroll Fees&Expenses 82.10
6103.03•Salary Expenses 18,999.01
6103.04•Employee Payroll Taxes 1,451.17
Total 6103•Salary&Wages 21,220.09
8105•Telephone/Utilities 976,57
6109.Outside Services 447.50
6110•AuditnglBookkeeping Services 800.00
6111•Rent 7,496.32
6113•Misc Expenses -25.00
6116•Donations 50.00
6118•Postage and Delivery 121.40
6119•Insurance Expense 389.67
Total 6000•Management&General 31.694.55
7000•Special Events
7000.05•Auction Expenses 178.00
7000.02.Outside Services 1,500.00
7114.Other Expenses 101.56
Total 7000•Special Events 1,777.56 /N
Total Expense 36,018.72
Net Ordinary Income -1.003.80
Net Income -1,003.80
rek
P.A.D.S. OF ELGIN, INC.
(a non-profit corporation)
AUDITED FINANCIAL STATEM NTS
YEAR ENDED JUNE 30, 20 u 9
CONTENTS
PAGE
Basic Financial Statements
Independent Auditors' Report 1
Statements of Financial Position 2
AN)
Statements of Activities 3
Statements of Cash Flows 4
Statements of Functional Expenses 5
Notes to Financial Statements 6 - 11
•
)1)151MUELLER,Fly ,CO, LLP
1111'MUELLER CONSUDi NG, LLC
2230 Point Blvd., Suite 700 ■ Elgin,Illinois 60123
847.888.8600 Fax:847.888.0635 www.MuellerCPA.com
INDEPENDENT AUDITOR'S RE•ORT
To the Board of Directors
P.A.D.S. of Elgin, Inc.
Elgin, Illinois
We have audited the accompanying statement of financial position of P.A.D.S. of Elgin,
•
lnc.(a nonprofit organization) as of June 30, 2009, and th related statements of activities,
cash flows, and functional expenses for the year ended June 30, 2009. These financial
statements are the responsibility of P.A.D.S. of Elgin, Inc.'s management. Our
responsibility is to express an opinion on these financial statements based on our audit.
The financial statements of P.A.D.S. of Elgin, Inc. for the ear ended June 30, 2008 were
audited by other auditors whose report, dated October 6, '008, expressed an unqualified
opinion on those statements.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America. Those standards require that e plan and perform the audit to
obtain reasonable assurance about whether the financial s atements are free of material
misstatement. An audit includes examining, on a test bas s, evidence supporting the
amounts and disclosures in the financial statements. An .udit also includes assessing the
accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. W- believe that our audit provides
a reasonable basis for our opinion.
In our opinion, the 2009 financial statements referred to a•ove present fairly, in all material
respects, the financial position of P.A.D.S. of Elgin, Inc. a of June 30, 2009, and the
changes in its net assets and its cash flows for the year t en ended in conformity with
accounting principles generally accepted in the United Sta es of America.
r
Elgin, Illinois
October 16, 2009 '
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Certified Public Accountants is Management Consultants
Offices in Elgin,St.Charles,Oakbrook Terrace and Chicago
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF FINANCIAL POSITION
'111%
JUNE 30, 2009 AND 2008
ASSETS
2009 2008
Current assets:
Cash and cash equivalents $ 249,498 303,667
Certificate of deposit S 76,051
Accounts receivable 10,483
Pledges receivable 35,344
Prepaid insurance 4,252 3,579
Total current assets 365,145 317,729
Property and equipment:
Site development 62,061
Automobiles 19,370 19,370
Equipment 19,518 19,518
'Leasehold improvements 489,372 489,372
528,260 590,321
Less accumulated depreciation and amortization (122,843) (121,849)
405,417 468,472
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Other assets -
Security deposit 14,132 14,132
$ 784,694 800,333
The accompanying notes are an integral part of the financial statements 40)
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LIABILITIES AND NET ASSETS
2009 2008
Current liabilities:
Accounts payable 650
Accrued expenses 10,160 9,092
Deferred revenue 3,466
Total current liabilities 10,160 13,208
Noncurrent liabilities -
Security deposit 6,752 6,752
Net assets:
rill' Unrestricted:
Board designated assets • 93,504 88,965
Undesignated 638,934 681,408
732,438 770,373
Temporarily restricted 35,344 10,000
767,782 780,373
$ 784,694 800,333
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P.A.D.S. OF ELGIN, INC.
STATEMENTS OF ACTIVITIES
YEARS ENDED JUNE 30, 2009 AND 2008
2009
TEMPORARILY
UNRESTRICTED RESTRICTED TOTAL
Revenues:
Grants-government 224,698 35,344 260,042
United Way allocation • 25,000 25,000
Interest income 4,892 4,892
Rental Income 42,248 42,248
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Miscellaneous income 307 307
Net assets released from restrictions -
satisfaction of program restrictions 10,000 (10,000)
Total revenue 307,145 25,344 332,489
Public support:
Contributions 88,252 88,252
Contributions - capital campaign
In-kind donations 43,065 43,065
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Special events (net of expenses of $29,857 in
2009 and $24,123 in 2008) 52,179 52,179
Total public support 183,496 183,496
Total revenue and public support 490,641 25,344 515,985
Expenses:
Program services 389,779 389,779
Management and general 97,894 97,894
Fundraising 40,903 40,903
Total expenses 528,576 528,576
Change in net assets (37,935) 25,344 (12,591)
Net assets, beginning of year 770,373 10,000 780,373
Net assets, end of year 732,438 35,344 767,782
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The accompanying notes are an integral part of the financial statements
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2008
TEMPORARILY
UNRESTRICTED RESTRICTED TOTAL
299,335 299,335
13,000 - 13,000
6,956 6,222 13,178
40,612 - 40,612
607,893 (607,893) -
668,461 (302,336) 366,125
119,601 - 119,601
7,800 7,800
39,804 - 39,804
81,837 - 81,837
241,242 7,800 249,042
909,703 (294,536) 615,167
387,405 - 387,405
159,200 - 159,200
41,962 - 41,962
588,567 - 588,567
321,136 (294,536) 26,600
449,237 304,536 753,773
770,373 10,000 780,373
P.A.D.S. OF ELGIN, INC.
STATEMENTS OF CASH FLOWS
.11)
YEARS ENDED JUNE 30, 2009 AND 2008
2009 2008
Cash provided by (applied to) operating activities:
Change in net assets $ (12,591) 26,600
Adjustments to reconcile change in net assets to net
cash provided by (applied to) operating activities:
Depreciation and amortization 63,055 135,913
Changes in:
Accounts receivable 10,483 (10,483)
Pledges receivable (35,344) 82,500
Prepaid insurance (673) 1,164
Accounts payable (650) (219,767)
Accrued expenses . 1,068
Deferred revenue (3,466) 3,466
Security deposit 100
21,882 19,493
ow)Cash applied to investing activities:
Purchase of certificate of deposit (76,051)
Purchases of property and equipment - (112,206)
(76,051) (112,206)
Cash provided by (applied to) financing activities:
Proceeds from line of credit 150,000
Repayments on line of credit - (300,000)
- (150,000)
Net decrease in cash (54,169) (242,713)
Cash and cash equivalents, beginning of year 303,667 546,380
Cash and cash equivalents, end of year $ 249,498 303,667
Other cash flow information -
Interest paid
The accompanying notes are an integral part of the financial statements
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P.A.D.S. OF ELGIN, INC.
STATEMENTS OFFUNCT��NAlEXPENSES
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YEARS ENDED JUNE 30, 2OVSAND 2008 /
2009
MANAGEMENT
PROGRAM AND
SERVICES GENERAL FUNDRAISING TOTAL
Salaries, wages and other compensation $ 149,524 50,574 19,790 219'888
Employee benefits 6,963 2,849 738 10,550
Payroll taxes 11,429 3.866 1,513 16'808
Total salaries and related expenses 187,916 57'288 22,041 247'248
Advertising 747 - 747
Bank fees - 581 - 581
Donations 695 - - 695
Equipment rental 752 1'253 501 2,506
General insurance 6'570 1'642 - 8,212
In-kind expense 43'065 - - 43'085
Interest expense ' - - -
Licenses and subscriptions ' 550 - 550
Meetings and employee education expense - 825 206 1,031 /
« Office supplies 986 329 329 1.644 \
Payroll processing fees ' 859 - 959
Postage and shipping 1,041 625 416 2,082
Printing and reproduction 1,046 - - 1'046
Professional fees ' 16'582 5,826 22,408
Program supplies • 24,133 - - 24,133
Rent expense 70'916 | 8,865 8.865 88'646
Storage expense - ' -
Utilities 11'684 1'458 1,458 14'580
Transportation expense 5'390 - - 5'390
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334'931 90'858 39,642 465,521
Depreciation and amortization 54,858 6'938 1'261 03/055
Total expenses $ 389,779 97,894 4O 303 528 576
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Tho accompanying notes are an integral part of the financial statements
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2008
MANAGEMENT
PROGRAM AND
SERVICES GENERAL FUNDRAISING TOTAL
140,351 48,048 17,403 306'802
6,147 2,532 608 9,287
11'080 3,795 1,375 16'258
157,584 54,375 19,386 231'345
' ' -
' 556 - 556
681 - - 681
737 1'230 492 2,459
11,875 2'969 - 14,844
39,804 - - 39'804
' 18'066 - 18'066
- 675 - 675
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1,750 438 2,188
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781 ' 781 390 1'952 ^w��
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1,777 - 1,777
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645 644 322 1'611
40 - - 40
' 16,811 5.066 22,677
20'005 - - 20'005
38'906 3$'326 9,832 86'064
557 446 112 1,115
8,736 6'916 2,548 10L200
6^661 - 6'661
285'012 146,322 38'386 470'730
102'393 12,878 2,576 117'847
387,405 159.200 41,862 588'567
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P.A.D.S. OF ELGIN, INC.
rbk NOTES TO FINANCIAL STATEMENTS
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NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES
P.A.D.S. of Elgin, Inc., is an Illinois non-profit organization, which operates an overnight
homeless shelter. A summary of the significant accounting policies of the Organization is
presented below to assist the reader in evaluating the financial statements.
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Support and Expenses
Contributions received and unconditional promises to give are measured at their fair values
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and are reported as increases in net assets. The organizati n reports gifts of cash and
other assets as restricted support if they are received with onor stipulations that limit the
use of the donated assets, or if they are designated as sup ort for future periods. When a
donor restriction expires, that is, when a stipulated time re triction ends or purpose
restriction is accomplished, temporarily restricted net asset are reclassified to unrestricted
net assets and reported in the statement of activity as net ssets released from
restrictions. Donor-restricted contributions whose restrictions are met in the same
reporting period are reported as unrestricted support.
The organization reports gifts of goods and equipment as unrestricted support unless
explicit donor stipulations specify how the donated assets Must be used. Gifts of long-
lived assets with explicit restrictions that specify how the assets are to be used and gifts
.ilk of cash or other assets that must be used to acquire long-1
ived assets are reported as
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restricted support. Absent explicit donor stipulations about how long those long-lived
assets must be maintained, the organization reports expirations of donor restrictions when
the donated or acquired long-lived assets are placed in service.
Expenses are recorded when incurred in accordance with t e accrual basis of accounting.
Donated Services
A substantial number of volunteers have donated services to P.A.D.S.'s program services
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and fund-raising campaigns during the year; however, thee donated services are not
reflected in the financial statements since the services do hot require specialized skills as
defined by generally accepted accounting standards.
Materials and other assets received as donations are recorded and reflected in the
accompanying financial statements at their estimated fair Values at the date of receipt.
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P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES, CONTINUED
Investments
Investments consist of certificates of deposits and are carried at market value, which
approximates cost.
Pledges and Accounts Receivable
The Organization carries its grants and accounts receivable at the outstanding principal
balance adjusted for any allowance for doubtful accounts. The allowance for doubtful
accounts is estimated based on the Organization's historical bad debt experience, the aging
of the receivables and based on management's judgment. Accounts deemed uncollectible
are charged to the allowance for doubtful accounts. No allowance for doubtful accounts
was deemed necessary at June 30, 2009 and 2008.
Property and Equipment
Property and equipment is stated at cost or if donated, at the approximate fair market
value at date of donation. Depreciation is computed over the estimated useful life of the
assets using the straight-line method, ranging from 3 to 9.5 years. Major additions are
capitalized while replacements, maintenance and repairs, which do not improve or extend
the lives of the respective assets, are expensed currently.
Cash and Cash Equivalents
For the purposes of the statements of cash flows, the Organization considers all highly
liquid instruments with an original maturity of three months or less to be cash equivalents.
Accordingly, the certificate of deposit is not considered cash equivalents.
Designated Fund Balances
Designated net assets represent amounts that have been designated for specific purposes
by the Organization's Board of Directors.
Financial Statement Estimates
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities
at the date of the financial statements and reported amounts of revenues and expenses
during the reporting period. Actual results could differ from those estimates.
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P.A.D.S. OF ELGIN, INC.
r NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
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NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES, CONTINUED
Concentration of Credit Risk
The Organization maintains its cash in bank deposits which, at times, may exceed federally
insured limits. The Organization believes it is not exposed to any significant credit risk on
cash.
NOTE 2 - PLEDGES RECEIVABLE
Pledges receivable are expected to be collected within the next year and are included in
temporarily restricted net assets.
NOTE 3 - FUNCTIONAL EXPENSES
The costs of providing the various programs and other activities have been summarized on
a functional basis. Accordingly, certain costs have been allocated among the programs
and supporting services benefited.
NOTE 4 - TEMPORARILY RESTRICTED NET ASSETS
Temporarily restricted net assets at June 30, 2009 and 2O8 consisted of the following:
2009 2008
Hanover Township $ 11,250 -
United Way of Fox Valley 14,094
CDBG Kane 10,000 10,000
$_ 35,344 _ 10,000,
NOTE 5 - TAX STATUS
P.A.D.S. is exempt from income taxes under Section 501( )(3) of the Internal Revenue
Code.
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P.A.D.S. OF ELGIN, INC.
NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 6 - LOAN PAYABLE
P.A.D.S. entered into a non-secured loan agreement with the City of Elgin in April 2007 for
$300,000. The bank issued $150,000 of the loan to.P.A.D.S. during the year ended June
30, 2007. No interest was to accrue on the unpaid balance prior to the maturity date of
May 31, 2009; however the loan was subject to a 9% rate of interest on any unpaid
balance that existed after the maturity date.
The loan was recorded at the present value of the estimated future cash payments. The
discounts on those amounts were computed using the 9% rate of interest that the loan
was subject to after the maturity date. Amortization of the discount was included in
interest expense. P.A.D.S. paid the entire loan during the year ended June 30, 2008.
NOTE 7 - BUILDING LEASE.
During December 2006 the Organization entered into an operating lease for its office and
housing space. The lease required initial monthly rental payments of $6,212 with yearly
increases beginning January 1, 2008. During April 2007 the Organization leased additional
. space from the landlord and the original lease was amended to include the additional A 0)
rental. The amended lease requires additional monthly rental payments of $971 with
yearly increases beginning January 1, 2008. The leases expire on December 31 , 2016.
Rent expense under these lease agreements for the years ended June 30, 2009 and 2008
was $88,646 and $86,064, respectively.
The aggregate future minimum lease commitment for these leases as of June 30, 2009 is
as follows:
2010 91,305
2011 94,044
2012 96,866
2013 99,772
2014 102,765
Thereafter 270,188
754,94Q
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P.A.D.S. OF ELGIN, INC.
r NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
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NOTE 8 -SUBLEASE AGREEMENT
P.A.D.S. entered into a sublease as lessor in July 2007. Te sublease requires initial
monthly rental payments of $3,326 with yearly increases beginning January 1, 2008. The
sublease expires in June 2012. Rental income under this sublease agreement for the years
ended June 30, 2009 and 2008 was $42,248 and $40,61 , respectively.
The aggregate future minimum lease receipts to be receivec under this operating lease at
June 30, 2009 is as follows:
2010 $ 44,190 .
2011 46,948
2012 47,394
$ 13J7.532
NOTE 9 - FAIR VALUE MEASUREMENTS
Financial Accounting Standards Board Statement No. 157, Fair Value Measurements (FASB
r Statement No. 157), establishes a framework for measuring fair value. That framework (
provides a fair value hierarchy that prioritizes the inputs to valuation techniques used to
measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in
active markets for identical assets or liabilities (Level 1 me surements) and the lowest
priority to unobservable inputs (Level 3 measurements). T e three levels of the fair value
hierarchy under FASB Statement No. 157 are described blow:
Level 1 Inputs to the valuation methodology are unadjusted quoted prices for
identical assets or liabilities in active -narkets that the Organization
has the ability to access.
Level 2 Inputs to the valuation methodology include:
• Quoted prices for similar assets or liabilities in active markets;
• Quoted prices for identical or similar assets or liabilities in inactive
markets
• Inputs other than quoted prices that are observable for the asset
or liability
• Inputs that are derived principally from or corroborated by
observable market data by correlation or other means.
If the asset or liability has a specified (contractual) term, the Level 2
input must be observable for substantially the full term of the asset or
liability. ,
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P.A.D.S. OF ELGIN, INC.
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NOTES TO FINANCIAL STATEMENTS
(CONTINUED)
NOTE 9 - FAIR VALUE MEASUREMENTS, CONTINUED
Level 3 Inputs to the valuation methodology are unobservable and significant
to the fair value measurement.
The asset's or liability's fair value measurement-level within the fair value hierarchy is
based on the lowest level of any input that is significant to the fair value measurement.
Valuation techniques used need to maximize the use of observable inputs and minimize the
use of unobservable inputs.
Following is a description of the valuation methodologies used for assets measured at fair
value. There have been no changes in the methodologies used at June 30, 2009 and
2008.
Interest-bearing cash and certificates of deposit: Based on value of cash or certificate at
year end.
The methods described above may produce a fair value calculation that may not be
indicative of net realizable value or reflective of future fair values. Furthermore, while the
Organization believes its valuation methods are appropriate and consistent with other
market participants, the use of different methodologies or assumptions to determine the
fair value of certain financial instruments could result in a different fair value measurement AA)
at the reporting date.
Within the fair value hierarchy, the Organizations assets consisted of Level 1 inputs which
had fair values of $325,549 and $303,667 as of June 30, 2009 and 2008, respectively.
NOTE 10 - SITE DEVELOPMENT
During the year ended June 30, 2009, the Organization offset $62,061 of site
development costs and accumulated depreciation. These costs were incurred in prior years
when the organization was pursuing construction of its facilities. In the year ended June
30, 2008, site development costs were fully depreciated as the Organization entered into a
lease agreement for its facilities.
NOTE 11 - RECLASSIFICATIONS
Certain amounts in the 2008 financial statements have been reclassified to conform with
the year 2009 presentation.
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PADS ,•
OF ELGIN, INC.
Public action to Dells er Shelter
December 16,2009
Jennifer Fritz-Williams
Elgin Planning and Neighborhood Services Department, C BG Program
150 Dexter Court
Elgin,IL 60120
Dear Ms.Fritz-Williams,
PADS of Elgin,Inc.is pleased to submit this application to e City of Elgin Community
Development Block Grant Program. This year we are req esting a total of$50,000 to
support our emergency shelter.
During the last fiscal year,the number of nights of shelter provided by PADS increased
by 12%. As economic troubles continue we know that the re eed for our services is going
to climb even high. And, as we see decreases in funding fr•m many sources,we hope you
will consider our request and help us to respond to the eve increasing need in our
community.
I have enclosed in this package our application which incl des our most recent audit. If
you have any further question or would like to schedule a tour of our facility please
contact us at 847-608-9744. Thank you again for your con.ideration and your continued
commitment to breaking the cycle of homelessness in our •mmunity.
Sincerely
Brittany Mitchell
Special Projects Coordinator, PADS of Elgin,Inc.
1730 Berkley Street•Elgin,Illinois 60123•Phone:847.60:.9744•Fax:847.608.9746
www.padsofelgin.org•PADS of Elgin Inc.is a 501 (C)3 I'S recognized organization
EXHIBIT B
ASSURANCES4111)
The SUB-RECIPIENT hereby assures and certifies that it will comply with the regulations, policies, guidelines
and requirements with respect to the acceptance and use of CDBG funds in accordance with the ACT and City of
Elgin policies. Also,the SUB-RECIPIENT certifies with respect to the grant that:
1. It possesses legal authority to make a grant submission to the -City and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar action
authorizing the person identified as the official representative of the SUB-RECIPIENT to execute the
Agreement, all understandings and assurances contained herein, and directing the authorization of the
person identified as the official representative of the SUB-RECIPIENT to act in connection with the
execution of the Agreement and to provide such additional information as may be required.
3. Prior to submission of its application to the City,the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b)and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities that will
benefit persons of low and moderate income;and
(2) Its plan for minimizing displacement of persons as a result of activities assisted with
CDBG funds and to assistpersons actually displaced as a result of such activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the M
application available to the.public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the SUB-
RECIPIENT will administer all programs and activities related to housing and community
development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and the
regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968,as amended;
(E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and 12086,
and implementing regulations issued at 41 CFR Chapter 60;
(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order 12259,
and implementing regulations at 24 CH{Part 107;
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and implementing
regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
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regulations when published for effect;
rm.. (I) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acqui ition Policies Act of 1970,as amended,
and the implementing regulations at 24 CFR Part 42,as rived under 24 CFR 570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of fIcod hazards and Executive Order I1738
relating to the prevention,control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act
. of 1973(Pub.L.93-234);
(M) The Fair Housing Act(42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures cloncerning lead-based paint will comply
with 570.608 and 24 CFR Part 35; and
6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act(42 I.S.C. 1857(h),Section 508 of the Clean
Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation
(40 CFR Part 15),which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities
included on the EPA list of Violating Facilities. The provisionhall require reporting of violations to the
City,HUD,and to the AESOP Assistant Administrator for Enforcment(EN-329).
r7. It has developed its application so as to give maximum feasible priority to activities which benefit low
and moderate income families or aid in the prevention or elimination of slums or blight; (the application
may also include activities which the SUB-RECIPIENT certifies are designed to meet other community
development needs having a particular urgency because existing conditions pose a serious and immediate
threat to the health or welfare of the community,and other financial resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD pursuant to
570.306;and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with
funds provided under Section 106 of the ACT or with amount resulting from a guarantee under Section
108 of the ACT by assessing any amount against properties owned and occupied by persons of low and
moderate income, including any fee charged or assessment made as a condition of obtaining access to
such public improvements,unless: (1) funds received under Section 106 of the ACT are used to pay the
proportion of such fee or assessment that relates to the capital osts of such public improvements that are
financed from revenue sources other than under Title I of the CT; or (2) for purposes of assessing any
amount against properties owned and occupied by low a moderate income persons, the SUB-
RECIPIENT certifies that it lacks sufficient funds received and r Section 106 of the ACT to comply with
the requirements of subparagraph(1)above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free Nirorkplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-RECIPIENTS
workplace and specifying the actions that will be taken against employees for violation of such
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prohibition;
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(B) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT'S policy of maintaining a drug-free workplace;
(3) Any available drug counseling,rehabilitation,and employee assistance programs;and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph(A);
(D) Notifying the employee in the statement required by paragraph (A) that, as a condition of
employment under the grant,the employee will:
(1) Abide by the terms of the statement;and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in
the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Community Development Department within ten (10) days after
receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual
notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under subparagraph
(D)(2),with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including
termination;or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or AI
rehabilitation program approved for such purposes by a Federal,. State, or local health,
law enforcement,or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug-free workplace through implementation
of paragraphs(A),(B),(C),(D),(E)and(F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations.
12. In regards to lobbying,the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the SUB-
RECIPIENT, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract,the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant,loan,or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the Federal contract, grant, loan,or cooperative agreement,the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions. 04)
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(C) The SUB-RECIPIENT shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and
disclose accordingly.
This certification is a material representation of fact uron which reliance was placed when this
transaction was made or entered into. Submission of thcertification is a prerequisite for making
or entering into this transaction imposed by section 132,title 31, U.S. Code. Any person who
fails to file the required certification shall be subject td a civil penalty of not less than $10,000
and not more than$100,000 for each such failure.
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EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIPICATION
Ogik
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development Block
Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination against any
employee who is employed in carrying out work from the assistance received from the City of Elgin and the
Department of Housing and Urban Development, or against any applicant for such employment,because of race,
color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or
transfer, recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of
compensation;and selection for training,including apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or guarantee
involving Federally assisted construction work, or modification thereof,which is paid for in whole or in
part with funds obtained from the Community Development Block Grant program, the language
contained in HUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b), in Executive Order
11246, as amended by Executive Orders 11375 and 12006, and implementing regulations issued in 41
CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices when it
participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the City of Elgin, the Department of Housing and Urban
Development and the Secretary of Labor in obtaining the compliance of contractors and subcontractors 011)
with the equal opportunity clause and the rules,regulations and relevant orders of the Secretary of Labor.
(4) It will furnish the City of Elgin,the Department of Housing and Urban Development and the Secretary of
Labor such information as they may require for the supervision of such compliance, and will otherwise
assist the City of Elgin and the Department of Housing and Urban Development in the discharge of
primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246
of September 24, 1965, with a contractor debarred from or who has not demonstrated eligibility for
government contracts and Federally assisted construction contracts pursuant to the Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be
imposed upon contractors and subcontractors by the Secietary of Labor, the City of Elgin or the
Department of Housing and Urban Development.
(7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the City of Elgin, or
the Department of Housing and Urban Development may take any or all of the following actions: cancel,
terminate or suspend, in whole or in part, this grant, refrain from extending any further assistance to the
SUB-RECIPIENT until satisfactory assurance of future compliance has been received; and refer the case
to the Department of Housing and Urban Development for appropriate legal proceedings.
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SUB-RECIPIENT: P.A.D.S.of Elgin,Inc.
1730 Berkley Street,Elgin,Illineis,60123
BY:
Dennis Hewitt
Executive Director
DATE:
Al-1 hST:
flimb
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