10-22 of EGC
0_- City of Elgin
rop,. 1,0
oRATED Fig.
July 1, 2011
RE: Resolution No. 10-22
Agreement with Wills Burke Kelsey Associates, Ltd. For Engineering Services for the
2010 Motor Fuel Tax Program
To Whom It May Concern:
The document listed above was sent out for signatures to another entity and an executed copy
was never returned to the City Clerk's office for record retention. Attached is the un-executed
copy that was sent out for signature. Thank you.
Resolution No. 10-22
Illinoisment Resolution for Maintenance of
p Streets and Highways by Municipality
of Transportation Under the Illinois Highway Code
BE IT RESOLVED, by the Mayor and City Council of the
(Council or President and Board of Trustees)
City of Elgin , Illinois, that there is hereby
(City,Town or Village) (Name)
appropriated the sum of $2,050,000.00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2010
(Date)
to December 31, 2010
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Schaumburg , Illinois.
I, Diane Robertson Clerk in and for the City
(City,Town or Village)
of Elgin , County of Kane and Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
27
the Mayor and City Council at a meeting on Januarys 2010
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 27th day of January, 2010
(SEAL) City E1q`iN Clerk
(City,ToWrfor Village)
Approved
Date
Department of Transportation
Regional Engineer
Printed 12/28/2009 BLR 14230(Rev. 11/06)
•
.4 OF Et.Ci
Memorandum
City of Elgin
e0 I
1. ^,
'4'4TED 0
Date: February 4, 2010
To: Dave Lawry, General Services Group Director
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 10-22, Adopted at the January 27, 2010, Council Meeting
Enclosed you will find the agreement listed below which requires additional signatures. Please
have these agreements signed return one fully executed copy to the City Clerk's office for the
City's records. If you have any questions please feel free to contact our office 847-931-5660
and we will do our best to assist you. Thank you.
• Agreement with Wills Burke Kelsey Associates, Ltd. for Engineering Services for
the 2010 Motor Fuel Tax Program
Illinois Department Maintenance Engineering to be
of Transportation Performed by a Consulting Engineer
(to be attached to BLR 14231 or BLR 14221)
The services to be performed by the engineer, pertaining to the various items of work included in the estimated cost of
maintenance operations (BLR 14231 or 14221), shall consist of the following:
PRELIMINARY ENGINEERING shall include:
Investigation of the condition of the streets or highways for determination (in consultation with the local
highway authority) of the maintenance operations to be included in the maintenance program; preparation
of the maintenance resolution, estimate and proposal; attendance at meetings of the governing body as
may reasonably be required; attendance at public letting; preparation of the contract or acceptance of
proposal forms; and the preparation of the maintenance expenditure statement within 3 months.
ENGINEERING INSPECTION shall include:
Furnishing the engineering field inspection (including preparation of payment estimates, material testing
and/or checking material invoices)of those maintenance operations requiring professional on-site
inspection, as opposed to those ordinary operations such as street sweeping, snow removal, tree trimming,
crack filling, cleaning ditches and culverts, etc., which typically require no professional inspection.
For furnishing preliminary engineering, the engineer will be paid a base fee PLUS a negotiated fee percentage. For
furnishing engineering inspection the engineer will be paid a negotiated fee percentage. The negotiated preliminary
engineering fee percentage for each group shown in the"Schedule of Fees"shall be applied to the total estimated costs of
that group. The negotiated fee for engineering inspection for each group shall be applied to the total final cost of that group
for the items which required engineering. (See reverse side for additional instructions). In no case shall this be construed
to include supervision of contractor operations.
SCHEDULE OF FEES
.t �... ,'?S �{'�J•� 4,,. ,�:, i , a,;:;tr. .. .,
Value of Program BASE FEE ;� � �T=:,; y ,.;
►1 >$15,000 $1 000.00
i• - / ✓' tjsy.^aix°'6 'i „'wztW� an 3i, y. ,.Iyai
<
$15,000(Negotiated: $1,000 Max. : '>'`'. !',:' .� ,-,�y ;� . r; :l3zk;" ='': }'aye„.,. ;t
PLUS
Group Preliminary Engineering Engineering Inspection Operation to be
Acceptable Fee % Negotiated Fee % Acceptable Fee % Negotiated Fee % Inspected, Etc.
I NA_ NA NA NA NA
I I 2% 2% NA NA NA
III 4% 4% 4% 4%
IV 5% _ 5% 6% 6%
SIGNATURES /O/�""'�
/ � 1. CH1
By: t L'l La.Sly' ' � y9C� / �j�.,Q • s�
Local Agency Official Signature Consulting E ,
PROFfEJSSIONAL
By: � 1
Title /4----------Signature \�' ���PSER ,%* r
Date Date -12*.e.naij..1
Expiration Date //5/2-Z67
Page 1 of 2 BLR 05520(Rev.7/05)
Printed on 12/23/2009 8:07:45 AM
Group TYPICAL OPERATION WITHIN GROUP
Non-engineering items; materials or services purchased without a proposal; i.e. electrical energy and
expendable small tools.
II Routine day labor maintenance items, i.e. street sweeping, tree trimming or removal, mowing, ice and
snow control, cleaning ditches, brush removal, traffic signal maintenance, lighting maintenance and
purchases by a proposal of materials not directly incorporated into the work. Items requiring minimum
preliminary engineering and no engineering inspection.
III Day labor maintenance items requiring material proposal. Items furnished and spread or delivered to
jobsite by material suppliers. Items requiring preliminary engineering and/or engineering inspection.
IV Contract maintenance items performed by contractors. Items requiring preliminary engineering and/or
engineering inspection.
Notes:
(1) The negotiated fee shall not exceed the acceptable fee percentage for each group and shall be negotiated based on
the level of complexity involved.
(2) PRELIMINARY ENGINEERING: The negotiated fee for each group shall be applied to the total estimated costs of
those items in that group (excluding engineering cost).
(3) ENGINEERING INSPECTION: To compute the estimated cost, the negotiated fee for each group shall be applied to
the total estimated cost of those items in that group to be inspected. The actual fee paid shall be based on the final
costs of those items in that group given field inspection by the Engineer.
(4) Payment for maintenance engineering may be arranged:
(a) On the basis of base fees plus percentage fees not to exceed the fees listed, or
* (b) On the basis of the actual cost of services plus a specified percentage for overhead, or
* (c) On the basis of a lump sum fee.
* If method (b)or(c) is employed, the total engineering cost shall not be greater than the amount determined under
method (a).
(5) Ten percent of the total fee is to be withheld until such time as the expenditure statement is submitted and the final
cost of inspected items is known.
(6) Each maintenance operation shown on the"Estimate of Maintenance Costs" shall show the applicable engineering
Group (I to IV)for which the operation applies.
(7) Base fee applies only to preliminary engineering.
Page 2 of 2 BLR 05520(Rev.7/05)
Printed on 12/23/2009 8:07:45 AM
Motor Fuel Tax Maintenance Engineering Services
Elgin, Illinois
December 22, 2009
Scope of Work
Wills Burke Kelsey Associates (WBK) will provide the following described services for
the City of Elgin with respect to the 2010 Motor Fuel Tax Maintenance Program:
A. Provide Preliminary Engineering Services and Engineering Inspection Services in
accordance with the requirements of the Illinois Department of Transportation as
outlined in IDOT BLR form 05520 (Maintenance Engineering to be Performed by
a Consulting Engineer) and as further described in the following for:
1. Pavement Striping — Paint
la. Provide re-application or modification of paint pavement markings on existing
streets and intersections.
1 b. WBK will field identify and evaluate existing pavement paint locations and
conditions.
1c. Include IDOT routes as a priority.
2. Pavement Striping —Thermoplastic
2a. Provide removal and application of thermoplastic pavement markings on
existing streets and intersections.
2b. We understand that this work is currently under contract. WBK will provide
Engineering Inspection Services as required.
3. Traffic Signal Painting
3a. Coordinate the painting of traffic signal poles at various intersections
throughout the City.
3b. WBK will field identify existing traffic signal locations and evaluate existing
traffic signal pole paint conditions.
3c. Include traffic signals on IDOT routes but not on Kane County routes.
4. Intermittent Street Resurfacing
4a. Provide a non-structural mill and overlay and other related minor repairs of
existing streets.
4b. The City of Elgin will provide WBK with a list of streets to be included in the
street resurfacing program based upon a previously completed pavement
evaluation program.
• ,
4c. Sidewalk removal and replacement locations will be identified by WBK and will
only be included at intermittent locations where sidewalk exhibits a deteriorated
structural condition that may present a tripping hazard. All other sidewalk shall
remain in place.
4d. Curb and Gutter removal and replacement will locations will be identified by
WBK and will be limited to severely deteriorated curb and gutter sections or
missing curb and gutter sections.
4e. Pavement patching quantities will be included in the contract documents.
Contract quantities for patching will be based upon a nominal quantity of
approximately 10% of the total pavement surface area. Field painting and
measuring of proposed patching areas during the design process is not included
in the scope of work.
4f. Crack sealing is not included in the scope of work and will not be included in the
contract documents.
5. Traffic Signal Maintenance
5a. A bid package was prepared and a three year contract was awarded in 2009 to
Meade Electric for the referenced work.
5b. Coordinate traffic signal maintenance including construction observation.
5c. Traffic signal maintenance will not be performed on IDOT Routes.
6. Traffic and Street Light Material Only Bid
6a. Prepare a bid package for the purchase of various traffic signal and street light
materials.
7. Asphalt Material Bid
7a. Prepare a bid package for hot mix asphalt material bid (Hot Mix and UPM).
B. Quality Assurance material inspection and testing during construction will be
provided by Testing Service Corporation of Carol Stream, Illinois.