10-200 Resolution No. 10-200
RESOLUTION
AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION
HIGHWAY SAFETY PROJECT GRANT AGREEMENT
(SUSTAINED TRAFFIC ENFORCEMENT PROGRAM)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
the City of Elgin, Illinois hereby accepts the Illinois Department of Transportation Highway Safety
Project grant agreement in the amount of$105,370 for Sustained Traffic Enforcement Program
(STEP), a copy of which is attached hereto and made a part hereof by reference.
BE IT FURTHER RESOLVED that Sean R. Stegall,City Manager,is hereby authorized and
directed to execute all documents necessary in conjunction with the subject grant program.
s/Ed Schock
Ed Schock, Mayor
Presented: October 27, 2010
Adopted: October 27, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
•
IllinoisHighway Safety Project Agreement,
Department Conditions 8 Certifications
of Transportation Sustained Traffic Enforcement Program (STEP)
1A. GRANTEE: Elgin Police Department 2A. Project Title: FFY 2011 STEP Grant
1B. Address: 151 Douglas Ave. 2B. Project Number: 2C. PSP Task Number(s):
Elgin, IL 60120 OP1-1720-246 04-06
2D. CFDA Number(s): 2E.#of Years of Funding by IDOT:
20.600 6
1C. TIN/FEIN 36-6005862 3. Starting Date: October 1,2010
1D. County: Kane/Cook
1E. Population: 106,000 4. Expiration Date: September 30,2011
5. Project Description Summary: These funds will allow the agency to conduct special enforcement for impaired driving
mobilizations and/or occupant protection mobilizations during six or more of the following campaigns: 1. Thanksgiving
Campaign,2.Christmas/New Years'Campaign,3.Super Bowl Campaign,4.St. Patrick's Day Campaign,5.Cinco de
Mayo Campaign,6.Memorial Day Campaign,7.July 4th Campaign,8.Labor Day Campaign,9.Additional Impaired
Driving Enforcement and 10.Additional Occupant Protection Enforcement.
5G. Proposed Project Personal Services Budget Occupant Protection Enforcement Impaired Driving Enforcement
Thanksgiving Campaign(Mandatory) $17,040.00 $3,300.00
Christmas and New Year's Campaign(Mandatory) $8,400.00 $3,300.00
Super Bowl Campaign(Optional) $0.00 $1,200.00
St. Patrick's Day Campaign(Mandatory) $0.00 $1,200.00
Cinco de Mayo Campaign(Optional) $0.00 $2,400.00
Memorial Day Campaign(Mandatory) $17,040.00 $3,300.00
Independence Day Campaign(Mandatory) $8,400.00 $6,600.00
Labor Day Campaign(Mandatory) $17,040.00 $4,500.00
Additional Impaired Driving Enforcement(Opt.) N/A $8,700.00
Additional Occupant Protection Enforcement(Opt.) $0.00 N/A
Sub Totals Personal Services $67,920.00 $34,500.00
Mileage $1,650.00 $1,300.00
Equipment(include separate justification)
Sub Totals by Fund $69,570.00 $35,800.00
Grand Total All Funds $105,370.00
6A. It is understood and agreed by the undersigned GRANTEE that this project is subject to all attached Highway Safety Project
Agreement Conditions and Certifications in Section 8,9 and 10 and any other attachments as required.
6B. Obligation of the State of Illinois and the Illinois Department of Transportation shall cease immediately,without penalty or further
payment required if,in any fiscal year,the Illinois General Assembly or federal funding source fails to appropriate or otherwise
make available funds for this agreement.
6C. By signing this Highway Safety Project Agreement,the undersigned affirms that he or she is authorized by the Grantee to
legally bind the Grantee to each and every term in the Highway Safety Project Agreement,Conditions and Certifications
and has read and will comply with and assures continued compliance with each of the attached conditions and certifications,that
the required responses and communications with the DEPARTMENT are true and correct and that the signatures below constitute
an endorsement and execution of each condition and certification and assurance as though each was individually signed.
7A. GRANTEE Project Director: 7B. GRANTEE Authorizing Representative:
Name: Leigh Rawson Name: Sean Stegall
Title: S a t/Traffic Title: City Manager
Address: 151 Douglas Ave., Elgin IL 60120 Address: 150 Dexter Ct., Elgin IL 60120
Phone: 847 289-2661 Fax: 847 289-2950 Phone: ;.7 931-5614 Fax: 847 931-5610
E-mail: rawson Irl ofel� E-m.'I`#gall_s@cityofel•i�. //
•�� �-pe ��/�� i ice/ . .i 10/27/10
/ - n Date P Signature / Date
7C. Illinois Department of Transportation:
Michael R.Stout, Director,Division of Traffic Safety Date
Printed 9/14/10 Page 1 of 37 TS 08 STEP(08/18/10)
•
Sustained Traffic Enforcement Program(STEP)
Requirements&Objectives
STEP requires participation in the Thanksgiving, Christmas/New Years', St. Patrick's Day,Memorial Day,July 4th
and Labor Day Campaigns. This creates a sustained, year-long emphasis on DTS' highest enforcement priorities:
impaired driving and nighttime safety belt usage. While each mandatory campaign has the following enforcement
emphasis, Thanksgiving (Safety Belts),Christmas/New Years' (Impaired Driving),St. Patrick's Day (Impaired
Driving), Memorial Day(Safety Belts),July 4th(Impaired Driving)and Labor Day(Impaired Driving), agencies are
encouraged to undertake a combination of both enforcement types.
The chart below explains the reasons DTS has begun to place an even greater emphasis on nighttime enforcement,
especially regarding safety belt use in relation to alcohol-involved crashes. Looking at the 9 pm to 6 am timeframe, more
people die in motor vehicle crashes during this time than any other time of day, and more people die during this time in
alcohol-involved and un-belted crashes as well. Therefore, to create more traffic law enforcement presence at times
when alcohol-involved crashes are highest and safety belt use is lowest, STEP requires grant-funded patrol hours for
the Thanksgiving and Memorial Day Holiday Campaigns have a minimum of 50 percent of the enforcement be
conducted between 11 pm and 6 am. Safety belt patrol hours for all optional campaigns must be 100 percent
between 11 pm and 6 am. And,all impaired driving patrol hours(RSC's, Flexible RSC's and Roving Saturation
Patrols)must occur between 11 pm and 6 am.
Illinois Motor Vehicle Fatalities
with Alcohol Involvement*and Safety Belt use(2005-2008)
Time of Day Total Fatalities Percent Involving Percent Properly
Alcohol Restrained
Midnight—2:59 am 760 67% 27%
3:00 am—5:59 am 508 57% 27%
6:00 am—8:59 am 454 17% 50%
9:00 am— 11:59 am 454 10% 59%
Noon—2:59 pm 603 15% 60%
3:00 pm—5:59 pm 713 18% 50%
6:00 pm—8:59 pm 679 37% 41%
9:00 pm— 11:59 pm 732 48% 32%
* Died in crash involving at least one driver who had a BAC of 0.01 or greater
Printed 9/14/10 Page 2 of 37 TS 08 STEP(08/18/10)
With the STEP program, agencies are also given the opportunity to receive funding for additional Roadside Safety Checks
(RSCs); Safety Belt Enforcement Zones(SBEZs); impaired driving roving saturation patrols; or safety belt roving
saturation patrols equal to a maximum of the number of hours they utilize for the Labor Day Campaign or Memorial Day
Campaign, whichever is greater. Schedules for these additional RSC's/Saturation Patrols shall be provided to the
assigned Law Enforcement Liaison(LEL)as soon as possible. These additional enforcement details are subject to
the following timeframe requirements: Safety belt patrols must be conducted between 11 pm and 6 am; all
impaired driving patrols (RSC's, Flexible RSC's and Roving Saturation Patrols)must occur between 11 pm and
6 am.
STEP grantees'enforcement efforts must be accompanied by an earned media effort(explained in the Project Objectives
section).
Detailed Campaign Dates are listed on the FFY 2011 Campaign Dates attached to this application.
The Super Bowl Campaign is optional; agencies are not required to participate in this campaign.
The Cinco de Mayo is optional; agencies are not required to participate in this campaign. The Cinco de Mayo
mobilization also requires specific information documenting a significant Hispanic population, a special celebration or
event in or near your jurisdiction, or last year's holiday statistics demonstrating a need for extra patrols. This information
will be reviewed by the Division of Traffic Safety before funding will be granted for Cinco de Mayo.
Project Objectives
The purpose of the Sustained Traffic Enforcement Program (STEP) is to reduce the incidence of motor vehicle crashes,
and the resulting injuries and fatalities, through increased highly visible enforcement of occupant restraint, impaired
driving,speed, pedestrian safety and motorcycle licensing and registration laws during the national and state
enforcement campaigns.
In order to achieve this purpose, the following goals have been defined:
1. To reduce the number of Type"A" severe injury and fatal traffic crashes.
2. To increase enforcement of occupant restraint, impaired driving, speed laws and motorcycle safety laws.
3. To achieve a higher use of safety belts, child safety seats, booster seats and motorcycle helmets.
4. To achieve a lower incidence of impaired driving involved injuries and fatalities.
5. To reduce the statewide motorcycle fatalities from the 2004 level of 157 to 123 by December 31, 2011.
Enforcement performance objectives which will assist with meeting the program goals are as follows:
For a project which encompasses a population of less than 2,5004-0 30 to 40 hours per enforcement campaign
Day(6 am— 11 pm)
Occupant Protection Only Night(11 pm—6 am)
1. A minimum of one(1) motorist contact(citations only) 1. A minimum of one(1) motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty(30) percent of all citations must be for occupant 2. Thirty(30)percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours
the Child Passenger Protection Act. The Illinois Child of actual patrol.
Passenger Protection Act requires child safety seat or 4. A DUI processing rate of no more than two(2) hours
booster seat usage up to age 8. The law further per arrest.
requires all children up to age 16 driven by an adult to
be restrained by a safety belt in both front and rear
seating positions.
Printed 9/14/10 Page 3 of 37 TS 08 STEP(08/18/10)
For projects which encompass a population of 2,501- 10,0004->40 to 50 hours per enforcement campaign
Day(6 am- 11 pm)
Occupant Protection Only Night(11 pm-6 am)
1. A minimum of one(1) motorist contact(citations only) 1. A minimum of one (1) motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty(30)percent of all citations must be for occupant 2. Thirty (30) percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two(2)hours
per arrest.
Fora project which encompasses a population of 10,001-25,000 4-> 50 to 70 hours per enforcement campaign
Day(6 am- 11 pm)
Occupant Protection Only Night(11 pm-6 am)
1. A minimum of one(1) motorist contact(citations only) 1. A minimum of one(1) motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty (30) percent of all citations must be for occupant 2. Thirty (30) percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two (2) hours
per arrest.
For projects which encompass a population of 25,001-50,0004-> 70 to 120 hours per enforcement campaign
Day(6 am- 11 pm)
Occupant Protection Only Night(11 pm-6 am)
1. A minimum of one(1) motorist contact(citations only) 1. A minimum of one(1) motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty(30) percent of all citations must be for occupant 2. Thirty(30) percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two(2)hours
per arrest.
For a project which encompasses a population over 50,0004-> 130 to 150 hours per enforcement campaign
Day(6 am- 11 pm)
Occupant Protection Only Night(11 pm-6 am)
1. A minimum of one(1) motorist contact(citations only) 1. A minimum of one(1) motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty(30) percent of all citations must be for occupant 2. Thirty(30) percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two (2)hours
per arrest.
Printed 9/14/10 Page 4 of 37 TS 08 STEP(08/18/10)
Restrictions&Procedures
Flexible Roadside Safety Checks
"Flexible Roadside Safety Checks"will again be offered during the alcohol-related campaigns. The intent of this option is
to create the illusion of a Roadside Safety Check without the staffing commitment of an actual Roadside Safety Check.
This tactic has successfully affected the public perception in other parts of the country. Advance public notice is not
required. The following requirements must be met to conduct this detail, sometimes referred to as a"Phantom RSC". It is
important to remember that this is not an actual RSC detail.
• Must be conducted on a date when a Roadside Safety check is being conducted within ten miles of the intended
area for the Flexible RSC. The regularly scheduled RSC does not have to be conducted by the agency planning
the Flexible RSC.
• One or two officers only.
• Three hours in duration overlapping the regularly scheduled RSC.
• Must move at least once for a minimum of two locations during the three hours.
• Must prominently display RSC signs where they can be seen by the public.
• Overhead rotating squad car lights must be operating during the detail to attract attention and provide for safety.
• Traffic should not be impeded or blocked.
• No cars are to be checked or stopped unless officers observe a violation that would warrant enforcement action
under normal patrol conditions.
• Consider supplementing the detail with regular patrol units to stop drivers who violate traffic laws avoiding the
detail location.
Methods of Procedure
Conduct at least six and up to ten enforcement campaigns with special emphasis on increased enforcement of impaired
driving, and secondary enforcement of speed and occupant protection laws for the RSC's and impaired driving saturation
patrols, and special emphasis on increased enforcement of occupant restraint for the SBEZ's and safety belt saturation
patrols. Additional RSC's and SBEZ's and all saturation patrols allowed should follow the same guidelines. The
increased activity conducted by the local agency will coincide with the established timetable.
1. The enforcement campaigns must follow a five-step schedule that consists of the following:
1
Steps Activity
1 Begin press releases to promote enforcement activity.
2 Begin Pre-enforcement activities. Examples: letters to editors, local newspapers,
TV interviews, media event, community education, etc.
Begin campaign activities. Conduct the enforcement campaign for a minimum of
3 specified overtime hours. Patrols must be spread out over the enforcement
campaign period during the times of high crash incidence (i.e. weekends, holidays
from 11:00 pm—6:00 am).
4 Begin Post-enforcement media releases to highlight campaign effectiveness.
Examples: number of citations written, hours patrolled, etc.
Obtain and collect data from campaign. Report this information on the appropriate
5 form. The forms are due for collection on the date listed for the specific campaign
on the attached calendar. For additional campaigns the report is due by the 10
th
day following the enforcement.
Printed 9/14/10 Page 5 of 37 TS 08 STEP(08/18/10)
2. At the beginning of the grant enforcement campaign, information outlining all phases of the program shall be given to
police department personnel, news media, and court(prosecutors and judges) personnel.
3. Daily instructions shall be given at roll call outlining program goals.
4. Local agencies shall utilize only Illinois Law Enforcement Training and Standards Board (ILETSB)certified police
officers or deputies for the overtime enforcement. Personnel must also be trained in DUI enforcement techniques and
standard field sobriety tests.
5. All personnel participating in alcohol-related grant activities must be trained in the Standardized Field Sobriety Tests.
Approved training in this area consists of the 24-hour NHTSA, DWI Detection and Standardized Field Sobriety Testing
course(24-hour course)or the IDOT-DTS created 8-hour refresher. Those personnel attending an ILETSB
accredited academy or a 24-hour course provided by one of the MTUs within two years of the start of the grant year
have satisfied this requirement(any SFST course shorter than 24 hours will not qualify for this requirement). Those
personnel who have not taken the 24-hour course or the 8-hour refresher within two years of October 1, may satisfy
the requirement by attending either the 24-hour course or the 8-hour refresher created by IDOT-DTS. These courses
must be taught by certified SFST instructors.
6. Conduct a minimum of four(4) nights of enforcement on four(4)separate dates of the National Enforcement
Crackdown associated with the Labor Day Holiday Campaign.
7. Provide overtime traffic enforcement for the specified hours spread throughout the enforcement period with an
emphasis on impaired driving and occupant restraint laws.
8. Officers will be permitted, and encouraged, to issue multiple citations to drivers who have committed several
violations; such as, DUI,other alcohol related, and failure to wear safety belt.
9. IDOT will reimburse expenditures for personal services and operation of automotive equipment by hire-back officers
conducting overtime enforcement.
10. IDOT will provide, upon request, materials to assist the local agency in preparing public information campaigns and
media releases.
11. The applicant agency must be prepared to participate in Public Hearings and promotional events at the request of
DTS.
12. Cost records and accounts pertaining to the work covered by this agreement shall be kept available for inspection for
a period of three(3)years following the date of final payment. Copies of such records shall be made available, upon
request, to IDOT representatives.
13. Complete all DTS required forms and submit in a timely manner.
Reporting
1. A progress report must be submitted to IDOT after each enforcement campaign. The report is due by the date listed
for the specific campaign on the attached current year calendar, and shall consist of:
• Completed TS 205 form for all campaigns.
• Copies of public information and education campaign materials, media releases, articles, etc., that were
published.
2. The final report is due no later than November 1 and should be accompanied by the final claim for reimbursement.
The final report should include:
• County-wide or city-wide fatal crash data for the project year.
• County-wide or city-wide injury crash data for the project year.
The reported crash data MUST be separated into two periods:
6:01 a.m. —10:59 p.m.and 11 p.m.—6:00 a.m.
Printed 9/14/10 Page 6 of 37 TS 08 STEP(08/18/10)
Incentive Programs
FY 2011 enforcement grantees will automatically be enrolled in the Holiday Mobilizations Enforcement Incentive
Productivity Program (this is separate from the Memorial Day incentive productivity program). This program makes
agencies eligible for valuable enforcement equipment drawings held after the following major holiday enforcement
mobilizations: Memorial Day, July 4th, Labor Day, Thanksgiving and Christmas/New Years.
Requirements of this program are simple: Conduct alcohol and/or safety belt enforcement during specified holiday
timeframes AND return your completed TS 205 form to DTS by the specified date. Failure to complete and submit the
reporting form by the specified time means your agency will NOT be eligible for the drawing.
Reimbursement
Highway Safety Projects are funded on a reimbursement basis. The law enforcement agency pays the cost for program
operation using local funds. The agency then submits after each enforcement campaign a form TS 500, Highway Safety
Project Claim for Reimbursement SEP, IMaGE, MAP and Mobilizations. This form is available on IDOT's website at
http://www.dot.it.gov.trafficsafety/tsforms.html. Procedures for completing the claim for reimbursement are also available
on the website. Any expenditure made prior to the agreement approval date is the responsibility of the local agency.
The only line items eligible for reimbursement in the STEP program are hire back Personal Services, Mileage and
Equipment. Funding for equipment is severely limited and needs to be accompanied by a separate document justifying
the purchase of the equipment.
Claims for Reimbursement will not be processed until required reports have been submitted. Failures to submit the final
claim and reports by the November 1s`due date will significantly delay payment as it may need to be processed through
the Illinois Court of Claims.
Please mail your original completed Highway Safety Project Agreement, Conditions and Certification and any
required attachments to:
Grants Process Coordinator
Illinois Department of Transportation
Division of Traffic Safety
1340 North 9th Street
P.O. Box 19245
Springfield, IL 62794-9245
Monitoring
IDOT law enforcement liaisons may conduct on-site visits to observe project activities and progress toward completion of
stated goals, as well as to provide assistance as needed. Failure to maintain operation of the project at the level agreed
upon in the approved Highway Safety Project Agreement may result in the termination of funding.
Revisions
No revisions and/or alterations to the approved Highway Safety Project are to be made in the Agreement or
Enforcement Plan of Activity without prior approval by DTS.
Any revision must be requested in writing as stated in the"Agreement Conditions and Certifications". Typical reasons
for a request for revision could be a revised patrol schedule, timetable, operational change or a budget revision.
Justification must be furnished at the time of the request.
The Project Director should not implement the alteration until a written response from the Division is received.
Printed 9/14/10 Page 7 of 37 TS 08 STEP(08/18/10)
Thanksgiving Holiday Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
9 3
#of Officers \
(per detail)
6 \
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation I Night Time(11 pm 6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
I
#of Officers N
(per detail) \,\
5
#of Hours 1 Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate _ TOTAL
2 140 $60.00 I $8,400.00
#of Details /
(total for campaign)
14 /
1
Estimated Mileage 200 I X$0.50= $100.00 Total Mileage
- - - J L 1
ThankGRAND TOTAL OF ALL PATROL TYPES GRAND TOTAL
TOTAL
The grand total should be the total of the 2"total"boxes above. $17,040.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 8 of 37 TS 08 STEP(08/18/10)
Thanksgiving Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0
#of Officers N
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate c
5 35 $60.00 $2,100.00
#of Details /
(total for campaign) /
1 ✓
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency "Restrictions Apply""
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average I TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 1
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate c
5 20 $60.00 $1,200.00
#of Details
(total for campaign) V
1
Estimated Mileage 200 X$0.50= $100.0.0 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Thanksgiving
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $3,300.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 9 of 37 TS 08 STEP(08/18/10)
•
Christmas&New Year's Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
0 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 2,500 X$0.50 = $1,250.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Christmas&New Year s
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $8,400.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 10 of 37 TS 08 STEP(08/18/10)
•
Christmas& New Year's Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate c
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency "Restrictions Apply`*
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
1
#of Officers \
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Christmas&New Year's
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $3,300.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 11 of 37 TS 08 STEP(08/18/10)
Super Bowl Campaign—Optional Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day lime Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
0 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 0
#of Officers \\
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Estimated Mileage 0 X$0.50= $0.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Super Bowl
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $0
.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 12 of 37 TS 08 STEP(08/18/10)
Super Bowl Holiday Campaign—Optional Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
0 0 0
#of Officers �.
(per detail) \
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency "Restrictions Apply"
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details /
(total for campaign)
0 /
RovingSaturation Patrols
Indicate how many of the following Roving Saturation Patrols
will be administered by your agency(not#of officers).
1
#of Officers N
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1 /
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Super Bowl
GRAND TOTAL
The grand total should be the total of the 3"total" boxes above. $1,200.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 13 of 37 TS 08 STEP(08/18/10)
St. Patrick's Day Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time ' Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
0 L 0
#of Officers N
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 0
#of Officers N
(per detail)
0
#of Hours Total Hours Average I TOTAL
(per detail) (officers x hours x details) Overtime Rate __ I
0 0 x $0.00 $0.00
#of Details
(total for campaign)
0 /
I—
Estimated Mileage 0 X$0.50= $0.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES St. Patrick's Day
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $0.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 14 of 37 TS 08 STEP(08/18/10)
St. Patrick's Day Holiday Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
0 0 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency ""Restrictions Apply""
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
1
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES St. Patrick's Day
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $1,200.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 15 of 37 TS 08 STEP(08/18/10)
Cinco de Mayo Campaign—Optional Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
0 I 0
#of Officers \
(per detail)
0
#of Hours 1 Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details /
(total for campaign) /
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 0
#of Officers \
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
0 0 $0.00 $0.00
#of Details
(total for campaign) /
0 /
Estimated Mileage 0 X$0.50= _$0.00 _ Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Cinco de Mayo
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $0.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 16 of 37 TS 08 STEP(08/18/10)
Cinco de Mayo Holiday Campaign-Optional Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Atone Joint with Agency Joint with ISP 1
6-7 Officers 6-7 Officers 1-6 Officers
0 0 0
#of Officers \
(per detail)
0
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate = TOTAL
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency "Restrictions Apply"
(not#of officers). 0
#of Officers N
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0 /
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
2
#of Officers \
(per detail)
4
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate o TOTAL
5 40 $60.00 $2,400.00
#of Details /
(total for campaign)
2 /
Estimated Mileage 400 _ 1 X$0.50= $200.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Cinco de Mayo
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above.
$2,400.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 17 of 37 TS 08 STEP(08/18/10)
Memorial Day Holiday Campaign-Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
9 � 3
#of Officers
(per detail)
6
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Memorial Day
GRAND TOTAL
The grand total should be the total of the 2 "total"boxes above. $17,040.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 18 of 37 TS 08 STEP(08/18/10)
Memorial Day Holiday Campaign-Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average I TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency **Restrictions Apply**
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
1
#of Officers \
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 20 $60.00 L $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Memorial Day
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $3,300.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 19 of 37 TS 08 STEP(08/18/10)
Independence Day Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
0 0
#of Officers \
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) _ (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average
(per detail) (officers x hours x details) X Overtime Rate TOTAL
2 140 $60.00 $8,400.00
#of Details \
(total for campaign)
14
I I
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Independence Day
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above.
$8A00.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 20 of 37 TS 08 STEP(08/18/10)
Independence Day Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
2 0 0
#of Officers \
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 70 $60.00 $4,200.00
#of Details
(total for campaign)
2
Indicate how many of the following Flexible Roadside Safety
Flexible RSC
Checks will be administered by your agency **Restrictions Apply'"
(not#of officers). 0
#of Officers f\
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate c
0 0 $0.00 $0.00
#of Details
(total for campaign)
0 /
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
2
#of Officers \
(per detail)
detail)
4
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate = TOTAL
5 40 $60.00 $2,400.00
#of Details /
(total for campaign) /
2
Estimated Mileage 400 _ X$0.50= $200.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Independence Day
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $6,600.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 21 of 37 TS 08 STEP(08/18/10)
Labor Day Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
9 3
#of Officers
(per detail)
6
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 200 X$0.50= $100.00 _ Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Labor Day
GRAND TOTAL
The grand total should be the total of the 2 "total"boxes above.
$17,040.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 22 of 37 TS 08 STEP(08/18/10)
Labor Day Holiday Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0
#of Officers \
(per detail)
7
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate = TOTAL
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency "Restrictions Apply"
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details /
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 2
#of Officers
(per detail)
4 N
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 40 $60.00 $2,400.00
#of Details /
(total for campaign) /
2
r- --
Estimated Mileage 400 _ X$0.50 = $200.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES GRANDLabr Day
TOTAL
The grand total should be the total of the 3"total"boxes above. $4,500.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 23 of 37 TS 08 STEP(08/18/10)
Additional Occupant Protection Enforcement—Optional Participation
Dates to be Determined by the Local Agency
Indicate the number of Night Time SBEZ's your agency will conduct(not#of officers).
Dates of SBEZ's must be approved by the assigned DTS LEL in advance of the detail. The number of hours utilized for
these enforcement zones cannot exceed the number of hours utilized for the Memorial Day Campaign.
Night Time(11 pm-6am)
Safety Belt Enforcement Zone(s)
0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 0
#of Officers \
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
0 0 $0.00 $0.00
#of Details /
(total for campaign)
0
Estimated Mileage 0 _ X$0.50= $0.00 _ Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Additional Enforcement
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $0.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 24 of 37 TS 08 STEP(08/18/10)
Additional Impaired Driving Enforcement-Optional Participation
Dates to be Determined by the Local Agency
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
2 1 0
#of Officers \
(per detail)
7 \\
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 105 $60.00 $6,300.00
#of Details /
(total for campaign) /
3
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency "Restrictions Apply**
(not#of officers). 0
#of Officers \
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details j
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 2
#of Officers \\
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 40 $60.00 $2,400.00
#of Details /
(total for campaign)
2
Estimated Mileage 400 X$0.50= ' $200.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Additional Enforcement
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $8 70000
This will be your requested amount for this campaign.
Printed 9/14/10 Page 25 of 37 TS 08 STEP(08/18/10)
FFY 2011 Campaign Consolidation Dates
Paid Potential Kickoff Data Collection
Campaign Post Enforcement Form Due
Campaign Advertising Press Release Enforcement
Media Release (Required for
Emphasis Campaign Dates
Incentive Program)
Thanksgiving Safety Belt Yes November 11-23, November 12-28, November 29- * December 6, 2010
Holiday Campaign Enforcement 2010 2010 December 5, 2010
Christmas& New December 16-23, December 17, 2010
Impaired Driving Yes January 3-9, 2011 *January 10, 2011
Year's Campaign 2010 -January 2, 2011
Super Bowl Holiday January 28-
Campaign Impaired Driving No February 1-5, 2011 February 6, 2011 February 7- 13, 2011 February 14, 2011
(Optional)
St. Patrick's Day Impaired Driving No March 11-17, 2011 March 11 -20, 2011 March 21 -27, 2011 March 28, 2011
Holiday Campaign
Cinco de Mayo April 28-May 5, April 29-May 8,
Holiday Campaign Impaired Driving No 2011 2011 May 9- 15, 2011 May 16, 2011
(Optional)
Memorial Day Safety Belt Yes May 12-26, 2011 May 13-30, 2011 May 31 -June 5,
*June 6, 2011
Holiday Campaign Enforcement 2011
July 4th Holiday Impaired Driving Yes June 16-30, 2011 June 17-July 4, July 5- 10, 2011 *July 11, 2011
Campaign 2011
August 18- August 19- September 6-11, *September 12, 2011
Labor Day Holiday Impaired Driving Yes
Campaign September 1, 2011 September 5, 2011 2011
Additional Roadside Submit to LEL in Within 10 days of
Safety Checks Impaired Driving No advance for Submit to LEL in Submit to LEL in completion of
(Optional) approval advance for approval advance for approval enforcement
Additional Safety Submit to LEL in Within 10 days of
Belt Enforcement Safety Belt Submit to LEL in Submit to LEL in
Zones Enforcement No advance for advance for approval advance for approval completion of
(Optional) approval enforcement
Printed 9/14/2010 Page 26 of 37 TS 08 STEP(08/18/10)
8. Highway Safety Project Agreement Conditions and Certifications
The following certifications, assurances, general conditions of approval and procedural guidelines constitute a part of the
Highway Safety Project Agreement. Signatories of the Highway Safety Project Agreement Conditions and Certifications
agree that these conditions and procedures will be adhered to unless amended in writing. Any State or Federal statute,
administrative rule, regulation or other publication referred to in this agreement may not contain the complete language.
The official published text,which is incorporated herein by reference, shall be the controlling authority for this agreement.
State of Illinois Certifications, Assurances and Conditions of Approval
A. Laws of Illinois. The Highway Safety Project Agreement("AGREEMENT") between the Applicant Agency
("GRANTEE")and the Illinois Department of Transportation ("DEPARTMENT")shall be governed in all respects
by the laws of the State of Illinois.
B. Agreement Alterations or Modifications. All alterations or modifications to the AGREEMENT provisions,
conditions or certifications must be requested in writing and must be approved by the DEPARTMENT in writing,
before work is started, to become effective and part of the AGREEMENT. No oral understanding or agreement
shall be binding upon either party.
C. Procurement Procedures. All procurement transactions for Contractual Services, Commodities and Equipment
shall be conducted in a manner that provides maximum open and free competition. The GRANTEE shall also
meet the following minimum procedural requirements.
1. Subcontracting. Subcontracting, assignment or transfer of all or part of the interests of the GRANTEE
concerning any of the obligations covered by this Agreement is prohibited without prior written consent of the
DEPARTMENT.
2. Procurement of Goods or Services—Federal Funds. For purchases of products or services with any Federal
funds that cost more than $3,000.00 but less than the simplified acquisition threshold fixed at
41 U.S.C. 403(11), (currently set at$100,000.00)the GRANTEE shall obtain price or rate quotations from an
adequate number(at least three)of qualified sources. Procurement of products or services with any Federal
funds that are in excess of the simplified acquisition threshold fixed at 41 U.S.C. 403(11), (currently set at
$100,000.00)will require the GRANTEE to use the Invitation for Bid process or the Request for Proposal
process. In the absence of formal codified procedures of the GRANTEE, the procedures of the
DEPARTMENT will be used, provided that the procurement procedures conform to the provisions in Condition
H.10 below. The GRANTEE may only procure products or services from one source with any Federal funds
if: (1)the products or services are available only from a single source; or(2)the DEPARTMENT authorizes
such a procedure; or, (3) after solicitation of a number of sources, competition is determined inadequate.
3. Procurement of Goods or Services—State Funds. For purchases of products or services with any State of
Illinois funds that cost more than$10,000.00, ($5,000.00 for professional and artistic services) but less than
the small purchase amount set by the Illinois Procurement Code Rules, (currently set at$31,300.00 and
$20,000.00 for professional and artistic services)the GRANTEE shall obtain price or rate quotations from an
adequate number(at least three)of qualified sources. Procurement of products or services with any State of
Illinois funds in excess of the small purchase amount(currently set at$31,300.00 for goods and services and
$20,000.00 for professional and artistic services)will require the GRANTEE to use the Invitation for Bid
process or the Request for Proposal process. In the absence of formal codified procedures of the GRANTEE,
the procedures of the DEPARTMENT will be used. The GRANTEE may only procure products or services
from one source with any State of Illinois funds if: (1)the products or services are available only from a single
source; or(2)the DEPARTMENT authorizes such a procedure; or, (3)after solicitation of a number of
sources, competition is determined inadequate.
The GRANTEE shall include a requirement in all contracts with third parties that the contractor or consultant
will comply with the requirements of this Agreement in performing such contract, and that the contract is
subject to the terms and conditions of this Agreement.
4. Employment of DEPARTMENT Personnel. GRANTEE will not employ any person or persons currently
employed by the DEPARTMENT for any work required by the terms of this Agreement.
Printed 9/14/2010 Page 27 of 37 TS 08 STEP(08/18/10)
5. The GRANTEE shall maintain records sufficient to detail the significant history of procurement. These
records shall include, but are not necessarily limited to: information pertinent to rationale for the method of
procurement, selection of contract type, contractor selection or rejection and basis for the cost or price.
6. No DEPARTMENT employee shall participate in the procurement of products or services if a conflict of
interest, real or apparent, would be involved. No employee shall solicit or accept anything of monetary value
from bidders or suppliers.
D. Cost Principles. The cost principles of this Agreement are governed by the cost principles found in Title 49,
Code of Federal Regulations, Part 18.22, and OMB Circular A-87, State, local or Indian tribal government or
OMB A-122, Private nonprofit organization other than (1) institution of higher education, (2) hospital, or(3)
organization named in OMB Circular A-122 as not subject to that circular or OMB Circular A-21, Educational
institutions as appropriate; and all costs included in this Agreement are allowable under Title 49, Code of Federal
Regulations, Part 18.22 and OMB Circular A-87, State, local or Indian tribal government or OMB A-122, Private
nonprofit organization other than (1)institution of higher education, (2) hospital, or(3)organization named in
OMB Circular A-122 as not subject to that circular or OMB Circular A-21, Educational institutions as appropriate.
E. Requirements for Consultant Contracts and Subcontracts. After a consultant and/or subcontractor is
selected in accordance with all requirements of this AGREEMENT including the Sections titled Procurement
Procedures and Cost Principles, as detailed herein, the consultant contract or subcontract shall be submitted to
the DEPARTMENT for approval prior to execution. The GRANTEE and consultant and/or subcontractor are
subject to all conditions and certifications of this AGREEMENT and 49 CFR Part 18, Uniform Administrative
Requirements for Grants and Cooperative Agreements to State and Local Government or 49 CFR Part 19
Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals
and Other Non-Profit Organizations, whichever is applicable.
F. Travel Out of State. All out of state travel requires specific approval from the DEPARTMENT on a case by case
basis. To allow adequate time for approval, out of state travel must be submitted for approval at least 30 days
prior to the planned trip.
G. Method of Payment. Funds shall not be advanced to the GRANTEE but rather reimbursed for actual
expenditures upon submission of proper supportive documentation. Copies of the original source records which
evidence all expenditures shall be submitted with claims for reimbursement of costs. Only those costs incurred
within the approved project period and budget are eligible for reimbursement.
1. Because the DEPARTMENT is responsible for obtaining federal reimbursement for project expenditures, it is
necessary that the DEPARTMENT monitor all procedures and documents which will be used to claim and
support project related expenditures. Original documentation to verify the amounts, uses and recipients of all
disbursements of funds shall be retained in accordance with 49 CFR Part 18, Subpart A, Section 18.42 and
shall be available for audit at any time during the project and retention period.
2. Proper supportive documentation required for costs incurred is described in the guidelines entitled,
"Procedures for Submittal of Claims for Reimbursement", incorporated herein by reference and which shall be
furnished by the DEPARTMENT to the GRANTEE. A copy of this document is also available on the
Departments website.
3. Claims for reimbursement shall be in accordance with the rates established in the Project Budget established
in this AGREEMENT and shall be submitted on a monthly or quarterly basis. All claims shall be signed by
both the Project Director and the GRANTEE'S Authorizing Representative. The final claim for reimbursement
must be received by the DEPARTMENT by November 1st or within 30 days following the expiration of the
grant, whichever is earlier, to receive payment. Failure by GRANTEE to present such invoices prior to said
date may require GRANTEE to seek payment of such invoices through the Illinois Court of Claims and the
Illinois General Assembly. No payments will be made for services performed prior to the effective date of this
Agreement.
4. Claims for reimbursement by the GRANTEE to the DEPARTMENT pursuant to this AGREEMENT shall be
sent to your assigned Department contact.
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H. Allocation of Grant Funds.
1. The GRANTEE may spend only those funds which are eligible for reimbursement by the DEPARTMENT.
This grant authorizes the GRANTEE to request reimbursement for no more than the limits established by the
Proposed Project Budget.
2. Prior approval from the DEPARTMENT is required for all fund transfers between cost categories of the
Proposed Project Budget. The GRANTEE must submit a written request to the DEPARTMENT detailing the
amount of transfer, the cost categories from and to which the transfer is to be made, and the rationale for the
transfer.
I. Termination or Cancellation of the Highway Safety Project Agreement. No termination or cancellation of the
AGREEMENT shall be effective unless the following conditions are met.
1. The obligation of the State of Illinois and the DEPARTMENT shall cease immediately without penalty or
further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source
fails to appropriate or otherwise make available funds for the agreement.
2. This AGREEMENT may be terminated or cancelled by either party upon thirty(30)days written notice.
3. Failure to carry out the conditions set forth herein shall constitute a breach of the AGREEMENT and may
result in termination of the AGREEMENT or such remedy as appropriate. Upon termination, the GRANTEE
will be paid for work satisfactorily completed prior to the date of termination.
J. Project Monitoring.
1. GRANTEE shall consult with and keep the DEPARTMENT fully informed as to the progress of all matters
covered by this Grant.
2. The GRANTEE agrees to submit a report monthly or as otherwise stipulated in the AGREEMENT of all safety
activities related to the grant and/or contract using the template provided by the DEPARTMENT. Additionally
the GRANTEE must inform the DEPARTMENT as soon as possible of any issues/events that may have
significant impact on grant activity or accomplishment. Dependent on the Department's needs to accurately
and timely report project milestones, a supplemental approval of less frequent reporting may be considered
by the Department.
3. The GRANTEE agrees to attend progress meetings upon request of the DEPARTMENT to provide
information and discuss the accomplishments and expectations of the Highway Safety Project.
4. The DEPARTMENT may conduct periodic on-site reviews of all ongoing highway safety projects to monitor
adherence to the AGREEMENT and to review progress, procedures and claims for reimbursement. The
Department's representative shall have access to GRANTEE'S work and applicable records whenever it is in
preparation or progress, and GRANTEE shall provide for such access and inspection.
5. The final report shall be submitted to the DEPARTMENT within 30 days after the expiration date of the project
or as stipulated in this AGREEMENT.
6. GRANTEE will obtain prior approval from the DEPARTMENT with respect to all enforcement locations.
K. Prior Approval of Media and Ownership of Data and Creative Material.
1. All articles, publications, news releases, exhibits, video, audio materials, reports and all other work products
produced by the GRANTEE under this grant and/or contract shall be submitted to the DEPARTMENT for
approval prior to development and shall become and remain the property of the DEPARTMENT.
2. All articles, publications, news releases, exhibits, video or audio materials prepared by the GRANTEE shall
use the DEPARTMENT'S logo and shall identify the DEPARTMENT as the funding source by including the
statement: "This project is funded by the Illinois Department of Transportation, Division of Traffic Safety".
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3. The DEPARTMENT reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish or
otherwise use, and to authorize others to use, for State or Federal government purposes: (a)the copyright in
any work developed under a grant, subgrant, or contract under a grant or subgrant; and (b)any rights of
copyright to which a GRANTEE, subgrantee, or a contractor purchases ownership with grant support.
4. TDD. All printed, visual and auditory materials, which contain a phone number, must also contain a TDD
number. The Ameritech relay number(800)526-0844 (TDD only) may be used to fulfill this requirement.
5. Closed Captioning. All public service announcements funded, in whole or in part, through this Federal
highway safety program must be closed-captioned for the hearing impaired.
6. GRANTEE will invite members of the DEPARTMENT to attend media events.
7. GRANTEE will coordinate with the DEPARTMENT to arrange photographic opportunities for major events.
L. Equal Employment Opportunities—Affirmative Action Sexual Harassment— Illinois Human Rights Act.
GRANTEE complies with the Illinois Department of Human Rights Act and rules applicable to public GRANTS,
including equal employment opportunity, refraining from unlawful discrimination, and having written sexual
harassment policies(775 ILCS 5/2-105).
M. Safety Belt Use Requirements.
1. In accordance with the Illinois Mandatory Seat Belt Law(625 ILCS 5/12-603.1) the GRANTEE shall establish
a safety belt use policy requiring employees to use the appropriate occupant restraint protection devices as
provided in the vehicle being driven while on official business.
2. A copy of the safety belt policy shall be provided to the Department and also retained locally in the project file
and available for review.
N. Indemnification. Unless prohibited by State law, the GRANTEE agrees to hold harmless and indemnify the
DEPARTMENT,and its officials, employees, and agents, from any and all losses, expenses, damages (including
loss of use), suits, demands and claims arising out of any work or services performed by the GRANTEE and/or
the GRANTEE'S employees, officials, agents, contractors and subcontractors in connection with this Agreement
and shall defend any suit or action, whether at law or in equity, based on any alleged injury or damage of any
type arising from the actions or inactions of the GRANTEE and/or the GRANTEE'S employees, officials, agents,
contractors and subcontractors, and shall pay all damages,judgments, costs, expenses, and fees, including
attorney's fees, incurred by the DEPARTMENT and its officials, employees and agents in connection therewith.
0. Illinois Grant Funds Recovery Act. Grant Funds are available for expenditure or obligation by the GRANTEE
for the period of time set out in block 3, page 1, of this agreement. All funds remaining at the end of the grant
agreement or at the expiration of the period of time grant funds are available for expenditures or obligation by the
GRANTEE must be returned to the State within 45 days. Any grant funds which have been misspent or are
being improperly held are subject to recovery in accordance with the"Illinois Grant Funds Recovery Act".
(30 ILCS 705).
P. Educational Loan Default Act. The GRANTEE certifies that he/she is not in default on an education loan as
provided in the Educational Loan Default Act. (5 ILCS 385/0.01 et seq.)
Q. Property and Equipment.
1. The GRANTEE shall maintain and inventory all property and equipment purchased under this AGREEMENT.
The requirements relative to equipment inventory, use and disposition are detailed in the publication"Property
Management Standards" furnished upon request by the DEPARTMENT.
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2. The property and equipment purchased under this grant must be utilized by the GRANTEE for the sole
purpose of furthering the safety project as defined in the project description for its entire useful life.
3. The DEPARTMENT and National Highway Traffic Safety Administration (NHTSA) retain title interest in all
property and equipment purchased under this grant. In the event that the GRANTEE fails or refuses to
comply with the provisions or terminates this AGREEMENT, the DEPARTMENT, at its discretion, may take
either of the following actions: (a) Require the GRANTEE to purchase the property or equipment at fair
market value or other mutually agreed upon amount; or(b) require the GRANTEE to transfer the property or
equipment and title, if any, to the DEPARTMENT, or to another party, as directed by the DEPARTMENT.
4. Nonexpendable property, defined as property having an acquisition cost of$5,000.00 or more with a life
expectancy of more than one year is subject to periodic inspection by the DEPARTMENT. Non-expendable
property purchased under this AGREEMENT shall not be sold,traded, or disposed of in any manner without
the express written permission of the DEPARTMENT.
R. Official Misconduct and Interference with Public Contracting. The GRANTEE certifies that he/she has not
been convicted of Official Misconduct under Section 720 ILCS 5/33-1 for bribery or attempting to bribe an officer
or employee of the State of Illinois, nor has the GRANTEE made an admission of guilt of such conduct which is a
matter of record, nor has an official, agent or employee of the GRANTEE been so convicted nor made an
admission of bribery. Further, the GRANTEE certifies that he/she is not barred from contracting as a penalty for
Interference with Public Contracting under Section 720 ILCS 5/33-e-1, et seq.
S. Equal Pay Act of 2003. No employer may discriminate between employees on the basis of sex by paying
wages to an employee at a rate less than the rate at which the employer pays wages to another employee of the
opposite sex for the same or substantially similar work on jobs the performance of which requires equal skill,
effort, and responsibility, and which are performed under similar working conditions subject to exceptions under
Section 820 ILCS 112 as implemented by 56 III. Admin. Code Part 320.
T. Debt Certification. GRANTEE and its affiliates are not delinquent in the payment of any debt to the State(or if
delinquent has entered into a deferred payment plan to pay the debt), and GRANTEE and its affiliates
acknowledge the DEPARTMENT may declare the contract void if this certification is false(30 ILCS 500/50-11)or
if GRANTEE or an affiliate later becomes delinquent and has not entered into a deferred payment plan to pay off
the debt. (30 ILCS 500/50-60.)
U. Traffic Stop Statistical Study. If the GRANTEE is a law enforcement agency required to participate in the
Traffic Stop Statistical Study, the GRANTEE certifies their compliance with all requirements in accordance with
625 ILCS 5/11-212 and the procedures adopted by the DEPARTMENT.
V. Confidentiality Clause. Any documents, data, records, or other information given to or prepared by GRANTEE
pursuant to this Agreement shall not be made available to any individual or organization without prior written
approval by the DEPARTMENT. All information secured by GRANTEE from the DEPARTMENT in connection
with the performance of services pursuant to this Agreement shall be kept confidential unless disclosure of such
information is approved in writing by the DEPARTMENT.
W. Ownership of Documents. All documents, data and records produced by GRANTEE in carrying out
GRANTEE'S obligations and services hereunder,without limitation and whether preliminary or final, shall
become and remain the property of the DEPARTMENT and GRANTEE. The DEPARTMENT shall have the right
to use all such documents, data and records without restriction or limitation and without additional compensation
to GRANTEE. All documents, data and records utilized in performing research shall be available for examination
by the DEPARTMENT upon request. Upon completion of the services hereunder or at the termination of this
Agreement, all such documents, data and records shall, at the option of the DEPARTMENT, be appropriately
arranged, indexed and delivered to the DEPARTMENT by GRANTEE.
X. Audits. The records and supportive documentation for all completed projects are subject to an on-site audit by
the Illinois Department of Transportation, Bureau of Budget and Fiscal Management's Audits Section. The
DEPARTMENT reserves the right to inspect and review, during normal working hours, the work papers of the
independent auditor in support of their audit report.
Printed 9/14/2010 Page 31 of 37 TS 08 STEP(08/18/10)
9. Federal Certifications, Assurances and Conditions of Approval
The GRANTEE assures that in carrying out any project supported by federal funds it will comply with all applicable federal
statutes, regulations, executive orders, National Highway Traffic Safety Administration (NHTSA)guidelines, Federal
Transit Administration (FTA)Circulars, Office of Management and Budget(OMB) Circulars and other federal requirements
as referenced in the NHTSA Highway Safety Grant Management Manual available at:
http://www.n htsa.dot.gov/n htsa/wh atsu p/tea21/G rantMa n/HTM L/00_Man l_Contents 1_01.htm l
This Grant is funded by federal funds. The Catalog of Federal Domestic Assistance number for the funds supporting this
grant is listed on the signature page of this agreement. Further information can be found at
http://12.46.245.173/cfda/cfda.html
The GRANTEE recognizes that federal laws, regulations, policies, and administrative practices may be modified from time
to time and those modifications may affect project implementation. The GRANTEE agrees that the most recent federal
requirements will apply to the project.
A. BUY AMERICA Provisions. The GRANTEE will comply with the provisions of the Buy America Provisions
(23 USC 313)which contains the following requirements. Only steel, iron and manufactured products produced
in the United States may be purchased with Federal funds unless the Secretary of Transportation determines
that such domestic purchases would be inconsistent with the public interest; that such materials are not
reasonably available and of a satisfactory quality; or that inclusion of domestic materials will increase the cost of
the overall project contract by more than 25 percent. Clear justification for the purchase of non-domestic items
must be in the form of a waiver request submitted to and approved by the Secretary of Transportation.
B. Disadvantaged Business Enterprises Program Participation Assurance. In accordance with 49 CFR 26.13,
as amended, the GRANTEE assures that it shall not discriminate on the basis of race, color, national origin, or
sex in the implementation of the project. The GRANTEE further assures it shall take all necessary and
reasonable steps as set forth in 49 CFR Part 26 as amended, to ensure nondiscrimination in the award and
administration of all third party contracts and subagreements. Implementation of the Disadvantaged Business
Enterprise(DBE) program is a legal obligation of the DEPARTMENT, and failure by the GRANTEE to carry out
the applicable requirements of 49 CFR Part 26 as amended and any requirements of the DEPARTMENT'S DBE
program shall be treated as a material breach of this AGREEMENT which may result in the termination of this
AGREEMENT or such other remedy as the DEPARTMENT deems appropriate.
C. Document Retention and Access. The GRANTEE certifies that it will comply with the retention and access
requirements for records established by 49 CFR Part 18, Subpart A, Section 18.42. The required records and
documentation relating to the grant and/or contract shall be retained for a minimum of three years after the
starting date of the retention period as defined in Section 18.42. The DEPARTMENT or their authorized
representative shall have the right of access to any books, documents, papers, or other records of grantees,
subgrantees, contractors and subcontractors which are pertinent to the grant and/or contract, in order to make
audits, examinations,excerpts and transcripts. The right of access is not limited by the required retention period
and shall last as long as the records are retained.
D. Control of Property. GRANTEE certifies that the control, utilization and disposition of property or equipment
acquired using federal funds is maintained according to the provisions of OMB Circular A-102 Grants and
Administrative Requirements for State and Local Governments or OMB Circular A-110 Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit
Organizations, whichever is applicable.
E. Certification Regarding Lobbying—Certification for Contracts, Grants, Loans and Cooperative
Agreements.
1. The GRANTEE shall not use any funds appropriate under this AGREEMENT for any activity specifically
designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific
legislative proposal pending before any State or local legislative body. Such activities include both direct and
indirect(e.g., "grassroots") lobbying activities.
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2. As required by the United States Department of Transportation (USDOT) regulations, "New Restrictions on
Lobbying", at 49 CFR 20.110, the GRANTEE'S authorized representative certifies to the best of his or her
knowledge and belief that for each agreement for federal assistance exceeding $100,000.00:
a. No federal appropriated funds have been or will be paid, by or on behalf of the GRANTEE, to any person
for influencing or attempting to influence an officer or employee of any agency, a member of Congress, or
an employee of a member of Congress in connection with the awarding of any federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any cooperative
agreement or the extension, continuation, renewal, amendment or modification of any federal contract,
grant, loan or cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant, loan or cooperative agreement, the GRANTEE shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying", in accordance with instructions.
c. The GRANTEE shall require the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants and contracts under grant, loans and
cooperative agreements)and that all subrecipients shall certify and disclose accordingly. The GRANTEE
understands that this certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than$10,000.00 and not more than
$100,000.00 for each such failure.
F. Certification Regarding Debarment and Suspension. GRANTEE shall comply with Debarment provisions
as contained in 49 CFR Part 29, including Appendices A and B as amended. GRANTEE certifies that to the best
of its knowledge and belief, GRANTEE and GRANTEE'S principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any federal department or agency.
2. Within a three-year period preceding this AGREEMENT have not been convicted of or had a civil judgment
rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain or performing a public(federal, state or local)transaction or contract under a public transaction,
violation of federal or state anti-trust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements or receiving stolen property.
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state
or local)with commission of any of the offenses enumerated in subsection (1)above.
4. Have not within a three-year period preceding this AGREEMENT had one or more public transactions
(federal, state or local)terminated for cause or default.
The inability of a prospective GRANTEE to certify to the certification in this section will not necessarily result
in denial of participation in this AGREEMENT. The prospective GRANTEE shall submit an explanation of why
it cannot provide the certification in this section. This certification is a material representation of fact upon
which reliance was placed when the Department determined whether to enter into this transaction. If it is later
determined that GRANTEE knowingly rendered an erroneous certification, in addition to other remedies
available to the federal government, the Department may terminate this Agreement for cause. The
GRANTEE shall provide immediate written notice to the Department if at any time the GRANTEE learns that
its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances. The terms"covered transaction", "debarred", "suspended", "ineligible", "lower tier covered
transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and"voluntarily
excluded", as used in this Part shall have the meaning set out in the Definitions and Coverage sections of the
rules implementing Executive Order 12549.
Printed 9/14/2010 Page 33 of 37 TS 08 STEP(08/18/10)
The GRANTEE aggress that it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered
transaction, unless authorized, in writing, by the Department. The GRANTEE agrees that it will include the
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transaction", provided by the Department, without modification, in all lower tier covered transactions
and in all solicitations for lower tier covered transactions. The GRANTEE may rely upon a certification of a
prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible or
voluntarily excluded from the covered transaction, unless GRANTEE knows the certification is erroneous.
GRANTEE may decide the method and frequency by which it determines the eligibility of its principals. Each
GRANTEE may, but is not required to, check the Nonprocurement List. If a GRANTEE knowingly enters into
a lower tier covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded
from participation, in addition to other remedies available to the federal government, the DEPARTMENT may
terminate this AGREEMENT for cause or default.
Nothing contained in this section shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this section. The knowledge and information of a
GRANTEE is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
G. Drug Free Workplace Act of 1988—Certification for Drug-Free Workplace. The GRANTEE certifies that it
will comply with 49 CFR 32 Subpart B to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the GRANTEE'S workplace and specifying the
actions that will be taken against employees for violation of such prohibition.
2. Establish a drug-free awareness program to inform employee about the dangers of drug abuse, the
GRANTEE'S policy of maintaining a drug-free workplace, available employee assistance programs and
penalties for violating the policy.
3. Abiding by the notification provisions regarding any criminal drug statute convictions for a violation occurring
in the workplace.
H. Single Audit Act Certification. The Illinois Department of Transportation is the agency responsible for
administering Illinois'federal highway safety funds on behalf of the Governor. Federal funds are provided for this
project by the United States Department of Transportation. This program is listed in the Catalog of Federal
Domestic Assistance(CFDA)as"State and Community Highway Safety 20.600-605". The records and
supportive documentation for all completed projects are subject to an on-site audit and the DEPARTMENT
reserves the right to inspect and review during normal working hours the work product of any independent
auditor in support of their audit.
The GRANTEE certifies that it will comply with The Single Audit Act of 1984(31 U.S.C. 7501 et seq.), as
amended, which requires the following:
1. State or local governments that receive$500,000.00 or more a year in federal financial assistance shall have
an audit made in accordance with the Office of Management and Budget(OMB) Circular No. A-133.
2. State or local governments that receive less than $500,000.00 a year shall be exempt from compliance with
the Act and other federal audit requirements.
3. Nothing in this paragraph exempts State or local governments from maintaining records of federal financial
assistance or from providing access to such records to Federal Agencies, as provided for in federal law or in
Circular A-133"Audits of States, Local Governments and Non-Profit Organizations".
4. A copy of the audit report must be submitted to the DEPARTMENT within 30 days after completion of the
audit, but no later than one year after the end of the local government's fiscal year.
5. One copy of the audit report shall also be sent to: Bureau of Census, Single Audit Clearing House, 1201 East
10th Street, Jefferson, IN 47132.
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I. Davis-Bacon Act Certification. To the extent applicable, the GRANTEE will comply with the Davis-Bacon Act,
as amended, 40 U.S.C. 3141 et seq., the Copeland"Anti-Kickback"Act, as amended, 18 U.S.C. 874, and the
Contract Work Hours and Safety Standards Act, as amended,40 U.S.C. 3701 et seq., regarding labor standards
for federally assisted sub agreements.
J. Certifications and Assurances Required by the U.S.Office of Management and Budget(OMB)(SF-424B
and SF-424D).
As required by OMB, the GRANTEE certifies that it:
1. Has the legal authority and the institutional, managerial, and financial capability (including funds sufficient to
pay the non-federal share of project cost)to ensure proper planning, management, and completion of the
project;
2. Will give the U.S. Secretary of Transportation, the Comptroller General of the United States, and, if
appropriate, the state, through any authorized representative,access to and the right to examine all
records, books, papers, or documents related to the award; and will establish a proper accounting system in
accordance with generally accepted accounting standards or agency directives;
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest or personal gain;
4. Will initiate and complete the work within the applicable project time periods;
5. Non-Discrimination and Equal Opportunity Assurances in Federally Assisted Programs. The GRANTEE
hereby assures to observe and comply with all provisions of Federal and State Constitutions, statutes and
implementing regulations pertaining to non-discrimination and equal employment opportunity during the
period in which federal assistance is extended to the project, or the project property is used for a purpose
for which the federal assistance is extended or for another purpose involving the provision of similar
services or benefits, or as long as the GRANTEE retains ownership or possession of the project property,
whichever is longer. These assurances of nondiscrimination include but are not limited to:
• Title VI of the Civil Rights Act of 1964. (42 U.S.C. 2000d et seq. as amended). Prohibition against
exclusion from participation in, denial of benefits of, and discrimination under federally assisted
programs on ground of race, color, or national origin. Implemented by 49 CFR Part 21,
Nondiscrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of
Title VI of the Civil Rights Act of 1964.
• Non-Discrimination in Employment and Business Opportunities. (49 U.S.C. 5332 as amended). A
person may not be excluded from participating in, denied a benefit of, or discriminated against under, a
project, program, or activity receiving financial assistance under this chapter because of race, color,
creed, national origin, sex, or age. If a person does not comply with the nondiscrimination provision
within a reasonable time after receiving notice the DEPARTMENT can withhold further financial
assistance, refer the matter to the Attorney General and proceed under Title VI. This section is in
addition to Title VI.
• Title IX of the Educational Amendments of 1972. (20 U.S.C. 1681 et seq. as amended). No person in
the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of,
or be subjected to discrimination under any education program or activity receiving Federal financial
assistance. Implemented by 49 CFR Part 25, Nondiscrimination on the Basis of Sex in Education
Programs or Activities Receiving Federal Financial Assistance.
• Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. (29 U.S.C.
794 as amended). No otherwise qualified individual with a disability in the United States, as defined in
Section 705(20)of this title, shall, solely by reason of his or her disability, be excluded from the
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance. Implemented by 49 CFR Part 27, Nondiscrimination on the Basis
of Disability in Programs or Activities Receiving Federal Financial Assistance.
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• Age Discrimination Act of 1975. (42 U.S.C. 6101-6107 as amended). No person in the United States
shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under, any program or activity receiving federal financial assistance.
• The Drug Abuse, Prevention, Treatment and Rehabilitation Treatment Act, (21 U.S.C. 1101 et seq., as
amended). Relating to nondiscrimination on the basis of drug abuse and treatment.
• Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970.
[(P.L. 91-616); 42 CFR 4541 et seq. as amended)]. Relating to nondiscrimination on the basis of alcohol
abuse.
• The Public Health Service Act of 1912. (42 U.S.C. 290dd-2, as amended). Relating to
nondiscrimination on the basis of substance abuse and the confidentiality of records.
• Title VIII of the Civil Rights Act of 1968. (42 U.S.C. 3601 et seq. as amended). Relating to
nondiscrimination in the sale, rental or financing of housing.
• Each project will be conducted, property acquisitions will be undertaken, and project facilities will be
operated in accordance with all applicable requirements of 49 U.S.C. 5332 and 49 CFR Part 21, and
understand that this assurance extends to its entire facility and to facilities operated in connection with
the project.
• It will promptly take the necessary actions to effectuate this assurance, including notifying the public that
complaints of discrimination in the provision of transportation-related services or benefits may be filled
with U.S. DOT. Upon request by U.S. DOT, the GRANTEE assures that it will submit the required
information pertaining to its compliance with these requirements.
• It will include in each subagreement, property transfer agreement, third party contract, third party
subcontract, or participation agreement adequate provisions to extend the requirements of 49 U.S.C.
5332 and 49 CFR Part 21 to other parties involved therein including any subrecipient, transferee, third
party contractor, third party subcontractor at any level, successor in interest, or any other participant in
the project.
• Should it transfer real property, structures, or improvements financed with federal assistance to another
party, any deeds and instruments recording the transfer of that property shall contain a covenant running
with the land assuring nondiscrimination for the period during which the property is used for a purpose
for which the federal assistance is extended or for another purpose involving the provision of similar
services or benefits.
• The United States has a right to seek judicial enforcement with regard to any matter arising under the
Act, regulations, and this assurance.
• It will make any changes in its 49 U.S.C. 5332 and Title VI implementing procedures as U.S. DOT may
request.
• Any other nondiscrimination statute(s)that may apply to the project.
All of the requirements listed in Section 9, Federal Certifications, Assurances and Conditions of Approval apply
to this federally funded project. The GRANTEE agrees to include these requirements in each contract and
subcontract financed in whole or in part with federal assistance.
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• # r
10. Federal Taxpayer Identification Number.
For individuals and sole proprietors, list Social Security Number. For other entities, list Employer Identification Number.
Federal Employer Identification Number(FEIN) must NOT be used for sole proprietorships. Under penalties of perjury,
the GRANTEE certifies that 36-6005862 is its correct Federal Taxpayer Identification Number.
The GRANTEE is doing business as (please check one):
❑ Individual ❑ Estate Trust ❑ Sole Proprietorship
❑ Governmental ❑ Tax Exempt ❑ Non-resident Alien
❑ Pharmacy(non corporate) 0 Partnership/Legal Corporation 0 Pharmacy/Funeral/Home/-
Cemetery(Corp.)
❑ Corporation providing or billing El Corporation NOT providing or Cl Other
medical and/or health care billing medical and/or health
services care services
❑ Limited Liability Company(select applicable tax classification)
❑ D= Disregarded entity
❑ C = Corporation
❑ P= Partnership
If you fail to furnish your correct taxpayer identification number to the DEPARTMENT, you are subject to an IRS penalty of
$50.00 for each such failure unless such failure is due to reasonable cause and not to willful neglect. Willfully falsifying
certifications or affirmations may subject you to criminal penalties,fines and/or imprisonment.
Printed 9/14/2010 Page 37 of 37 TS 08 STEP(08/18/10)
�t
Agreement Award Notification
REQUIRED FOR ALL PROJECTS
Does this project receive Federal funds? ❑ Yes ❑ No
Amount of Federal funds:
Federal Project Number:
CFDA Number*:
*For CFDA(Catalog of Federal Domestic Assistance)Number, refer to original Federal Award/Grant Agreement.
ANNUAL CERTIFICATION FOR COMPLIANCE
WITH FEDERAL OMB-CIRCULAR A-133
NOTICE
• Do not submit this certification to the department with your signed contract.
• This certification applies ONLY to governmental agencies, local units of government and non-profit agencies
expending federal funds for this project. It does not apply to for-profit public or private entities.
• If OMB Circular A-133 applies to your organization, this certification or a copy of your OMB A-133 single audit must
be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal
funds related to this contract.
NOTE:ANNUAL COMPLIANCE WITH THIS REQUIREMENT IS MANDATORY FOR EVERY YEAR IN WHICH
FEDERAL FUNDS ARE EXPENDED FOR THIS PROJECT BY ANY STATES, LOCAL GOVERNMENTS OR
NONPROFIT ORGANIZATIONS. FAILURE TO COMPLY WITH THE ANNUAL CERTIFICATION TO THE
DEPARTMENT WILL RESULT IN THE SUSPENSION OF PAYMENTS TO REIMBURSE PROJECT COSTS.
In accordance with OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, such non-
federal entities that expend $500,000 or more in federal awards in a year are required to have a single audit performed in
accordance with OMB Circular A-133. The Illinois Department of Transportation (IDOT) is required by federal law to
obtain and review the single audit of all entities that had any federally participating funds pass through it, irrespective of
the amount provided by IDOT. It is the responsibility of the agencies expending federal funds to comply with the
requirements of OMB Circular A-133 and determine whether they are required to have a single audit performed.
In order to comply with this requirement, your agency must provide the following information to the department on an
annual basis for every year in which you expended funds for costs associated with this project:
1. If your agency expended$500,000(or the current OMB Circular A-133 qualifying amount) or more in federal
awards from all sources, including other agencies, in a year, you are required to have a single audit performed in
accordance with OMB Circular A-133 and submit a copy of the report to the department within the earlier of 30
days after completion of the single audit or no more than nine months after the end of your fiscal year end.
E___ This is an annual requirement for every year in which you expended funds for this project.
Printed 9/14/2010 Page 1 of 3 TS 08 STEP(08/18/10)
2. If your agency did not expend $500,000 (or the current OMB Circular A-133 qualifying amount)or more in federal
awards from all sources, including other agencies, in any fiscal year for which you expended funds for project
costs and were not required to conduct a single audit, you must complete and return the certification statement on
the following page.
This is an annual requirement for every year in which you expended funds for this project.
3. If your agency receives multiple awards from the department, only one annual submittal of this information is
required.
Please submit a copy of your OMB Circular A-133 single audit or the Single Audit Not Required Certification to:
Illinois Department of Transportation
Audit Section, Rm. 126
Attn: Julie Brooks
2300 South Dirksen Parkway
Springfield, IL 62764
The single audit must be comprised of four parts. You have the option of including the four parts in one report or a
combination of reports. The four parts are commonly known as:
1. Comprehensive Annual Financial Report(Financial Statements).
2. Schedule of Expenditures of Federal Awards and Independent Auditor's Report thereon.
3. Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and other matters
based on an Audit of Financial Statements performed in accordance with Government Auditing Standards.
4. Independent Auditor's Report on Compliance with Requirements Applicable to each Major Program and on
Internal Control over Compliance in accordance with OMB Circular A-133.
Additional information which should be submitted:
1. Corrective Action Plan(s), if applicable.
2. Management Letter, if applicable.
3. Status of Prior Year Findings, is applicable.
For your convenience, you may also submit the information via email to Julie Brooks at Julie.Brooks(c,illinois.gov or via
fax at(217)785-7624. If you have any questions, please contact Julie Brooks or Ron McKechan at(217) 782-5148.
Printed 9/14/2010 Page 2 of 3 TS 08 STEP(08/18/10)
NOTICE
• Do not submit this certification to the department with your signed contract.
• This certification applies ONLY to governmental agencies, local units of government and non-profit agencies
expending federal funds for this project. It does not apply.to for-profit public or private entities.
• If OMB Circular A-133 applies to your organization, this certification or a copy of your OMB A-133 single audit must
be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal
funds related to this contract.
Single Audit Not Required
I certify that did not expend $500,000 or more in federal
awards in our fiscal year and was not required to have a single audit conducted.
Signature
Title
Subrecipient Contact Information
Subrecipient:
Contact Person: Title:
Address: Phone No.
Fax No.
Fiscal Year End:
Email address:
Printed 9/14/10 Page 3 of 3 TS 08 STEP(08/18/10)
µ
_3C E LGIN
--- �- -'.�,�_�,�"��--; �:} ?`JtLP�1rF�S OF � -Y CCU!'JCL _- ------- ---
THE CITY IN THE SUBURBS
MEETING DATE: October 13, 2010
INITIATIVE G: Illinois Department of Transportation Sustained Traffic Enforcement
Program Grant for Traffic Safety Enforcement
COMMUNITY GOAL
• A Safe Community:To create a safe community through a variety of traffic
enforcement activities
OBJECTIVE
• Undertake initiatives to reduce the city's cost of doing business
PURPOSE
• Partner with the Illinois Department of Transportation to continue making the
roadways safer by providing a high level of traffic enforcement
RECOMMENDATION
• Approve agreement with the Illinois Department of Transportation to accept
the grant award providing funds for seatbelt and impaired driving traffic
enforcement in the amount of$105,370
BACKGROUND
Safeguarding Elgin from driving practices that endanger travelers on the roadways is a
continuous mission of the police department. The seriousness of the impact of traffic crashes
and the need to dedicate the department to enforcement efforts can be highlighted by the
following 2009 Illinois crash statistics (see attachment A):
• 292,106 total traffic crashes • $5.3 billion in traffic crash expenses
• 2 persons killed per day • $1.3 million expenses per fatality
• 800 traffic accidents per day • 10 persons injured per day
r
When viewing the staggering statistics for the entire state, Elgin can take pride in statistics that 41111)
reflect strong enforcement initiatives. A single traffic crash or fatality is one more than the city
would like to see. That being said, a consistent downward trend in crashes and fatalities has
been in place since 2006, as reflected in Elgin's traffic crash statistics, below:
Elgin Traffic Crash Data
2001—2010*
Elgin Traffic Crash Statistics 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010*
Crashes 4,836 5,239 5,011 5,582 5,421 5,662 5,314 5,188 4,625 3,067
Fatal Crashes 4 6 6 1 8 12 6 5 1 1
Fatalities from Crashes 4 6 6 1 8 15 6 5 1 1
*through 9/27/2010
Each year as part of a nationwide campaign, the US Department of Transportation, National
Highway Traffic Safety Administration, provides funding to the Illinois Department of
Transportation (IDOT)to promote traffic safety on highways. IDOT, in turn, extends the funding
opportunities to law enforcement agencies in Illinois. One program that is funded through this
initiative is the Sustained Traffic Enforcement Program (STEP) (see attachment B). This grant
program provides for participation in special enforcement campaigns; such as, "Click It or
Ticket" and "You Drink and Drive. You Lose." This program includes up to 10 enforcement
periods, six of which are mandatory. Elgin has utilized this grant initiative, as well as others, in
an effort to reduce incidents relating to impaired driving and increase seatbelt deployment by
drivers and passengers.
The department has applied for and received STEP grant funding from IDOT for the state of
Illinois' 2011 fiscal year. The amount awarded to Elgin is$105,370.
OPERATIONAL ANALYSIS
The STEP grant will provide the necessary funding for a variety of enforcement activities, such
as roadside safety checks and special impaired driving enforcement details. By accepting this
grant, seatbelt and impaired driving enforcement will be required of the department for the
following program campaigns:
2010/2011 STEP Grant Campaigns
Mandatory Campaigns Optional Campaigns
Thanksgiving Super Bowl
Christmas and New Year's Cinco de Mayo
St.Patrick's Day Additional impaired Driving Enforcement
Memorial Day Additional Seatbelt Enforcement
Independence Day
Labor Day
The funding provides for the reimbursement of officer salaries, as well as vehicle mileage,
during the campaign programs supported by this grant opportunity.
INTERESTED PERSONS CONTACTED
The department has been engaged with IDOT to ensure that goals set forth in grant applications
are attained, past grant compliance has occurred and results achieved are noted by IDOT. The
Kane County DUI Task Force and Illinois State Police have also been contacted in an effort to
seek opportunities for partnering so that funding awarded will be maximized.
FINANCIAL ANALYSIS
The Illinois Department of Transportation has awarded the City of Elgin a grant in the amount
of $105,370. Funding commences on October 1, 2010 and continues through September 30,
2011. The grant will fund a seatbelt enforcement program ($69,570) and an impaired driving
enforcement program ($35,800). Participation in these programs will necessitate the incurrence
of overtime by those public safety officers assigned to these efforts. The city is not required to
contribute matching funds but will need to upfront the costs of the programs and subsequently
request reimbursement. Therefore, sufficient funds will need to be appropriated in the 2011
traffic division overtime budget to accommodate for the overtime to be incurred from January
1, 2011 through September 30, 2011.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
General 010-2308-731.01-02 039851 $828,200.00 $189.766.69
230129
IDOT requires that the expenditures related to each program be reported independently and
therefore each has been assigned a distinct project number.
LEGAL IMPACT
None.
ALTERNATIVE COURSES OF ACTION
The council may choose not to accept this grant opportunity, at which time the department
would need to reduce the current level of targeted impaired driver and seatbelt enforcement
efforts unless other funding is identified.
r
NEXT STEPS Ai)
1. Finalize the grant acceptance with IDOT
2. Oversee and supervise the FY2011 STEP grant activities
3. Provide the necessary grant reporting to IDOT
Prepared by: Kristie Hilton, Management Analyst
Glenn Theriault, Lieutenant
James Genz,Traffic Division Senior Patrol Officer
Reviewed by: Jeffrey Swoboda, Chief of Police
Reviewed by: Colleen Lavery, Chief Financial Officer
Reviewed by: William A. Cogley, Corporation Counsel/Chief Development Officer
Final Review by: Richard G. Kozal,Assistant City Manager/Chief Operating Officer
Approved by:
. (7 ‘telA&. �
Sean R. Stegall, City Mana
ATTACHMENTS
A: Excerpt from 2009 Illinois Traffic Crash Study
B: Excerpt from Weblink with information about the Sustained Traffic Enforcement
Program grant
C: Grant award notification from the Illinois Department of Transportation
IDOT STEP Grant-Attachment A
r
A
Message Dear Reader:
from
Governor In 2009,the state of Illinois became a safer place
to travel in an automobile as a result of our
Quinn successful efforts to improve traffic safety. Illinois
finished the year with 911 fatalities—the lowest
number of people killed in auto crashes since
1921 —and fewer than 89,100 injuries.Motorists
wearing safety belts in 2009 reached an all-time
high,with a 91.7 percent usage rate,and then
increased even more to a record-breaking 92.6
percent in subsequent months.
Illinois'primary safety belt law was signed in 2003,
and our efforts to increase traffic safety since then
are saving lives and preventing injuries.For
example,in 2003 just over 76 percent of drivers
rib* were wearing their safety belts.At that time, Illinois
saw 1,454 fatalities and more than 131,000 injuries.
By doing everything we can to get people to
fasten their safety belts and by educating the
public about driving responsibly,we are making
travel on Illinois roadways safer.
With your help,we continue to save more lives
and keep even more drivers safe. Please,
remember to buckle up and drive responsibly
Pat Quinn,Governor every trip,every time.
Sincerely,
?at LAA:wn)
Pat Quinn
Governor
4)
Dear Reader:
A
The Illinois Department of Transportation(IDOT)is Message
committed to providing a safe travel environment for from
motorists traveling Illinois roadways. Programs such
as Operation Teen Safe Driving and public Secretary
awareness campaigns about driving responsibly,
using safety belts and child restraint seats have been
effective in reducing the occurrence and severity of Hannig
motor vehicle crashes.
Safety belt usage in Illinois increased to a record high • � �, '' • z
of 92.6 percent in 2010—a substantial increase when _
compared to 76.2 percent observed in 2003 when the �� 1''
primary safety belt law was passed and fatalities .
numbered 1,454. In 2009, Illinois ended the year with
911 fatalities,the lowest number of traffic-related ;
deaths since 1921. Injuries declined in 2009 as well,
with fewer than 89,100 reported.
Another noticeable decline,in property damage only r 0
4 1
crashes,may have been influenced by IDOT's safety
efforts.However,part of the decline is attributable to
a change in the crash reporting threshold that
became effective January 1,2009. 1::711*:3
y
`may
The"2009 Illinois Crash Facts&Statistics"includes
data that illustrate Illinois'safety accomplishments
and provides information about traffic safety
programs and key events in the history of traffic- ''_
safety related legislation. F ;
IDOT will continue its efforts to reduce the occurrence Gary Hannig,Secretary
and severity of crashes on Illinois roadways.With
your help,we can make travel safer for everyone.
Sincerely,
GI'l.kiel .
Gary Hannig
Secretary
rib*
Acknowledgments
The Division of Traffic Safety would like to express its appreciation to the local,county,and state law enforcement
agencies for their assistance in investigating and reporting traffic crashes and to the County Coroners and the Medical
Examiner of Cook County for providing pertinent information.Without their efforts and cooperation,this publication would not
r. have been possible.
GlIftd4 " 4/4,444,,/e
1
Gary Hannig Michael R.Stout
Secretary of Transportation Director of Traffic Safety
Compiled by:Illinois Department of Transportation
Division of Traffic Safety
Crash Information Staff
Crash Records Staff
r
2009 Quick Facts
GENERAL
• 911 persons died in crashes in Illinois during 2009.
• An additional 89,090 persons were injured in crashes.
• Travel increased by.09 percent compared to the previous year.
• The mileage death rate decreased by 13.1 percent from 2008 to 2009.
ECONOMIC COSTS*
• The total estimated cost of crashes in Illinois for 2009 was$5.3 billion.
• Each fatality was estimated to cost$1,300,000.
• An incapacitating injury("A"injury)was estimated to cost$66,900.
• A nonincapacitating evident injury("B"injury)was estimated to cost$21,700.
• A possible injury("C"injury)was estimated to cost$12,300.
• A property damage crash was estimated to cost$8,300.
FATAL
• 911 persons were killed in 832 fatal crashes in 2009.
41111)
• There was an average of 1.1 deaths per fatal crash.
• 25.7 percent of the fatal crashes occurred at intersections.
• 77.2 percent of the fatal crashes occurred on dry roadways.
• 48.3 percent of the fatal crashes occurred during daylight hours.
• 56.4 percent of the fatal crashes occurred on urban roadways.
• 31.7 percent of the fatal crashes involved a collision with a fixed object.
ALCOHOL
• 41.2 percent of all fatally injured drivers who were tested had a positive Blood Alcohol Concentration(BAC).
• 35.8 percent of the fatally injured drivers 16-20 years of age who were tested had a positive BAC.
PEDESTRIAN
• 111 pedestrians were killed in 2009.
• An additional 5,231 pedestrians were injured in crashes.
• Approximately 5 percent of the pedestrians killed were under 15 years of age.
• Almost 21 percent of the pedestrians killed were 65 years of age or older.
• Of the fatally injured pedestrians who were tested with known BAC test results,43.2 percent had a positive BAC.
•Based on estimates made by the National Safety Council for 2009.The estimated costs are a measure of the dollars spent and income not received
because of crashes,injuries,and fatalities.The 2009 estimated cost of crashes in Illinois was calculated by using injury severity and costs for those
particular injuries.
6 2009 Illinois Crash Facts&Statistics
2009 Quick Facts
PEDALCYCLE
• Riders under the age of 15 accounted for 20.0 percent of the pedalcyclist deaths and 21.1 percent of
pedalcyclist injuries.
MOTORCYCLE
• There were 3,846 motorcycle crashes in the year 2009.
• The number of motorcyclists killed decreased by 3.7 percent from the previous year.
SCHOOL BUS
• No school-age passengers were killed in a school bus in 2009,although 133 were injured.
• No school bus drivers were killed in school buses;78 were injured.
TRACTOR-TRAILER
+ • 64 persons were killed in tractor-trailer crashes.
• 3 of the persons killed were occupants of the tractor-trailer,while 55 were occupants of another type of vehicle.
TRAIN
• 25.0 percent of the fatal train crashes occurred at crossings with gates.
• 75.0 percent of the fatal train crashes occurred at crossings with types of traffic control other than gates,stop sign/flashers,
or warning signs.
WORK ZONE
• There were 31 fatal crashes in work zones in 2009,in which 31 people were killed.
• Five of the persons killed were roadway construction workers.
DEER
• There were 18,831 crashes involving deer in 2009.
• Six deer crashes involved a fatality.
r
2009 Illinois Crash Facts&Statistics 7
A,
IMPORTANT NOTE
The law regarding the reporting threshold for property damage only crashes was amended,
effective January 1,2009,as follows:
When all drivers involved in a crash are insured,the amount of damage to any one person's
property that must be reported increased from$500 to$1,500. If any driver does not have
insurance,the threshold remains at$500.The change did not affect the reporting of injury or
fatal crashes.
The noticeable decline in property damage crashes may have been influenced by IDOT's
safety efforts;however, part of the decline is attributable to this change in the crash reporting
threshold.
There were 122,556 crashes reported in 2009 for which damage to any one person's property
totaled between$501 and$1,500.
8 2009 Illinois Crash Facts&Statistics
IDOT STEP Grant—Attachment B
(111.1.4
r Grants 2011 -Microsoft Internet Explorer provided by City Of Elgin - .. iII J�
lire. Uaffksafetygrarns.*nols.orglGrants_20l l.esp+srEa .,�31 f i f—._.__._-_ �...j
Sustained Traffic Enforcement Program(STEP) flail _i
Sustained Traffic Enforcement grants are designed to ncrease safety belt/chid safety seat usage and to
reduce impaired driving through hie back enforcement.This grant program provides for particpation n
special enforcement campaigns such as Ckdc it or Ticket and You Drink&Prim.You Lose.Grants are
available for up to 8 Hoiday Tme Periods.Partidpation m the Thanksgiving,Christmas/New Years,
Saint Patrick's Day,Memorial Day,Fourth of July and labor Day Campaigns is mandatory to
partidpate in this program.Addt onal SBEZ's and RSC's hours can be'earned'equal to the number of
hours utized for the Memorial and Labor Day Campaigns.Participation it the Super Bowl and Cnco De
Mayo Campaigns is optional.
The STEP grant program has replaced the IMaGE,MAP and Holiday Moblization Pk*programs that were
offered n FFY 2010.Those programs are not avafable in FFY 2011.
In order to apply for this program the Highway Safety Project Application and Specifications–STEP form
must be downloaded and completed.
Grant applications will be accepted through February 1,2010.
TS 65 Highway Safety Project Application and Specifications STEP a i
The other forms listed below are used for the administration of the grant once t Is awarded.
Understanding the Data Collection Forms
TS 500:Clam for Reird7ursement rpt
TS 205:Data Cokectorn Form
Ilknois Department Highway Safety Project Agreement,
Of T IOn Conditions & Certifications
15pOf Sustained Traffic Enforcement Program (STEP)
1A. GRANTEE: Elgin Police Department 2A. Project Title: FFY 2011 STEP Grant
1B. Address: 151 Douglas Ave. 2B. Project Number: 2C. PSP Task Number(s):
Elgin,IL 60120 OP1-1720-246 04-06
2D. CFDA Number(s): 2E.#of Years of Funding by IDOT:
20.600 6
1C. TIN/FEIN 36-6005862 3. Starting Date: October 1,2010
1 D. County: Kane/Cook
1E. Population: 106,000 4. Expiration Date: September 30,2011
5. Project Description Summary: These funds will allow the agency to conduct special enforcement for impaired driving
mobilizations and/or occupant protection mobilizations during six or more of the following campaigns: 1. Thanksgiving
Campaign,2.ChristmaslNew Years'Campaign,3.Super Bowl Campaign,4.St Patrick's Day Campaign,5.Cinco de
Mayo Campaign,8.Memorial Day Campaign,7.July 4"'Campaign,8.Labor Day Campaign,9.Additional Impaired
Driving Enforcement and 10.Additional Occupant Protection Enforcement
5G. Proposed Project Personal Services Budget Occupant Protection Enforcement Impaired Driving Enforcement
Thanksgiving Campaign(Mandatory) $17,040.00 $3,300.00
Christmas and New Year's Campaign(Mandatory) $8,400.00 $3,300.00
Super Bowl Campaign(Optional) $0.00 $1,200.00
St. Patrick's Day Campaign(Mandatory) $0.00 $1,200.00
Cinco de Mayo Campaign(Optional) $0.00 $2,400.00
Memorial Day Campaign(Mandatory) $17,040.00 $3,300.00
Independence Day Campaign(Mandatory) $8,400.00 $6,600.00
Labor Day Campaign(Mandatory) $17,040.00 $4,500.00
Additional Impaired Driving Enforcement(Opt) N/A $8,700.00
Additional Occupant Protection Enforcement(Opt) $0.00 N/A
Sub Totals Personal Services $67,920.00 $34,500.00
Mileage $1,650.00 $1,300.00
Equipment(include separate justification)
Sub Totals by Fund $69,570.00 $35,800.00
Grand Total All Funds $105,370.00
6A. It is understood and agreed by the undersigned GRANTEE that this project is subject to all attached Highway Safety Project
Agreement Conditions and Certifications in Section 8,9 and 10 and any other attachments as required.
6B. Obligation of the State of Illinois and the Illinois Department of Transportation shall cease immediately,without penalty or further
payment required if,in any fiscal year,the Illinois General Assembly or federal funding source fails to appropriate or otherwise
make available funds for this agreement.
6C. By signing this Highway Safety Project Agreement,the undersigned affirms that he or she is authorized by the Grantee to
legally bind the Grantee to each and every term in the Highway Safety Project Agreement,Conditions and Certifications
and has read and will comply with and assures continued compliance with each of the attached conditions and certifications,that
the required responses and communications with the DEPARTMENT are true and correct and that the signatures below constitute
an endorsement and execution of each condition and certification and assurance as though each was individually signed.
7A. GRANTEE Project Director: 7B. GRANTEE Authorizing Representative:
Name: Leigh Rawson Name: Sean Stegall
Title: Sergeant/Traffic Title: City Manager
Address: 151 Douglas Ave.,Elgin IL 60120 Address: 150 Dexter Ct.,Elgin IL 60120
Phone: 847 289-2661 Fax: 847 289-2950 Phone: 847 931-5614 Fax: 847 931-5610
E-mail: rawson_l@cityofelgon.org E-mail: stegall_s@cityofelgin.org
Signature Date Signature Date
7C. Illinois Department of Transportation:
I
Michael R.Stout,Director,Division of Traffic Safety Date
Printed 9/14/10 Page 1 of 37 TS 08 STEP(08/18/10)
Sustained Traffic Enforcement Program(STEP)
Requirements&Objectives
STEP requires participation in the Thanksgiving,Christmas/New Years',St.Patrick's Day,Memorial Day,July 4th
and Labor Day Campaigns. This creates a sustained,year-long emphasis on DTS' highest enforcement priorities:
impaired driving and nighttime safety belt usage. While eachmandatory campaign has the following enforcement
emphasis,Thanksgiving(Safety Belts),Christmas/New Years' (Impaired Driving),St.Patrick's Day(Impaired
Driving),Memorial Day(Safety Belts),July 4'"(Impaired Driving)and Labor Day(Impaired Driving), agencies are
encouraged to undertake a combination of both enforcement types.
The chart below explains the reasons DTS has begun to place an even greater emphasis on nighttime enforcement,
especially regarding safety belt use in relation to alcohol-involved crashes. Looking at the 9 pm to 6 am timeframe, more
people die in motor vehicle crashes during this time than any other time of day,and more people die during this time in
alcohol-involved and un-belted crashes as well. Therefore, to create more traffic law enforcement presence at times
when alcohol-involved crashes are highest and safety belt use is lowest, STEP requires grant-funded patrol hours for
the Thanksgiving and Memorial Day Holiday Campaigns have a minimum of 50 percent of the enforcement be
conducted between 11 pm and 6 am. Safety belt patrol hours for all optional campaigns must be 100 percent
between 11 pm and 6 am. And,all impaired driving patrol hours(RSC's,Flexible RSC's and Roving Saturation
Patrols)must occur between 11 pm and 6 am.
Illinois Motor Vehicle Fatalities
with Alcohol Involvement*and Safety Belt use(2005-2008)
Time of Day Total Fatalities Percent Involving Percent Properly
elk
Alcohol Restrained
Midnight-2:59 am 760 67% 27%
3:00 am-5:59 am 508 57% 27%
6:00 am-8:59 am 454 17% 50%
9:00 am-11:59 am 454 10% 59%
Noon-2:59 pm 603 15% _ 60%
3:00 pm-5:59 pm 713 18% 50%
6:00 pm-8:59 pm 679 37% 41%
9:00 pm- 11:59 pm 732 48% 32%
` Died in crash involving at least one driver who had a BAC of 0.01 or greater
Printed 9/14/10 Page 2 of 37 TS 08 STEP(08/18/10)
With the STEP program, agencies are also given the opportunity to receive funding for additional Roadside Safety Checks
(RSCS); Safety Belt Enforcement Zones(SBEZs); impaired driving roving saturation patrols; or safety belt roving
saturation patrols equal to a maximum of the number of hours they utilize for the Labor Day Campaign or Memorial Day 401)
Campaign, whichever is greater. Schedules for these additional RSC's/Saturation Patrols shall be provided to the
assigned Law Enforcement Liaison(LEL)as soon as possible. These additional enforcement details are subject to
the following timeframe requirements:Safety belt patrols must be conducted between 11 pm and 6 am; all
impaired driving patrols(RSC's, Flexible RSC's and Roving Saturation Patrols)must occur between 11 pm and
6 am.
STEP grantees'enforcement efforts must be accompanied by an earned media effort(explained in the Project Objectives
section).
Detailed Campaign Dates are listed on the FFY 2011 Campaign Dates attached to this application.
The Super Bowl Campaign is optional;agencies are not required to participate in this campaign.
The Cinco de Mayo is optional; agencies are not required to participate in this campaign. The Cinco de Mayo
mobilization also requires specific information documenting a significant Hispanic population, a special celebration or
event in or near your jurisdiction, or last year's holiday statistics demonstrating a need for extra patrols. This information
will be reviewed by the Division of Traffic Safety before funding will be granted for Cinco de Mayo.
Project Objectives
The purpose of the Sustained Traffic Enforcement Program(STEP)is to reduce the incidence of motor vehicle crashes,
and the resulting injuries and fatalities, through increased highly visible enforcement of occupant restraint,impaired
driving,speed,pedestrian safety and motorcycle licensing and registration laws during the national and state
enforcement campaigns.
In order to achieve this purpose,the following goals have been defined:
1. To reduce the number of Type"A"severe injury and fatal traffic crashes.
2. To increase enforcement of occupant restraint, impaired driving,speed laws and motorcycle safety laws.
3. To achieve a higher use of safety belts,child safety seats, booster seats and motorcycle helmets.
4. To achieve a lower incidence of impaired driving involved injuries and fatalities.
5. To reduce the statewide motorcycle fatalities from the 2004 level of 157 to 123 by December 31, 2011.
Enforcement performance objectives which will assist with meeting the program goals are as follows:
For a project which encompasses a population of less than 2,500 30 to 40 hours per enforcement campaign
Day(6 am— 11 pm)
Occupant Protection Only Night(11 pm—6 am)
1. A minimum of one(1)motorist contact(citations only) 1. A minimum of one(1) motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty(30) percent of all citations must be for occupant 2. Thirty(30)percent of all citations must be for occupant
protection violations. protection violations.
3. One(1)percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten(10) hours
the Child Passenger Protection Act. The Illinois Child of actual patrol.
Passenger Protection Act requires child safety seat or 4. A DUI processing rate of no more than two(2)hours
booster seat usage up to age 8. The law further per arrest.
requires all children up to age 16 driven by an adult to
be restrained by a safety belt in both front and rear
seating positions.
I
Printed 9/14/10 Page 3 of 37 TS 08 STEP(08/18/10)
For projects which encompass a population of 2,501- 10,0004-,40 to 50 hours per enforcement campaign
Day(6 am-11 pm)
Occupant Protection Only Night(11 pm-6 am)
riL 1. A minimum of one(1)motorist contact(citations only) 1. A minimum of one(1)motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty(30)percent of all citations must be for occupant 2. Thirty(30)percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two(2)hours
per arrest.
For a project which encompasses a population of 10,001-25,0004-, 50 to 70 hours per enforcement campaign
Day(6 am-11 pm)
Occupant Protection Only Night(11 pm-6 am)
1. A minimum of one(1)motorist contact(citations only) 1. A minimum of one(1)motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty(30)percent of all citations must be for occupant 2. Thirty(30)percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two(2) hours
per arrest.
or projects which encompass a population of 25,001-50,0004-, 70 to 120 hours per enforcement campaign
Day(6 am-11 pm)
Occupant Protection Only Night(11 pm-6 am)
1. A minimum of one(1) motorist contact(citations only) 1. A minimum of one(1)motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty(30) percent of all citations must be for occupant 2. Thirty(30)percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten(10) hours of
the Child Passenger Protection Act actual patrol.
4. A DUI processing rate of no more than two(2) hours
per arrest.
For a project which encompasses a population over 50,0004-0 130 to 150 hours per enforcement campaign
Day(6 am-11 pm)
Occupant Protection Only Night(11 pm-6 am)
1. A minimum of one(1)motorist contact(citations only) 1. A minimum of one(1) motorist contact(citations only)
for every 60 minutes of patrol. for every 90 minutes of patrol.
2. Thirty (30) percent of all citations must be for occupant 2. Thirty(30) percent of all citations must be for occupant
protection violations. protection violations.
3. One(1) percent of all citations must be for violations of 3. A minimum of one DUI arrest for every ten (10) hours of
the Child Passenger Protection Act. actual patrol.
4. A DUI processing rate of no more than two (2) hours
per arrest.
ribk
Printed 9/14/10 Page 4 of 37 TS 08 STEP(08/18/10)
Restrictions&Procedures
Flexible Roadside Safety Checks
"Flexible Roadside Safety Checks"will again be offered during the alcohol-related campaigns. The intent of this option is
to create the illusion of a Roadside Safety Check without the staffing commitment of an actual Roadside Safety Check.
This tactic has successfully affected the public perception in other parts of the country. Advance public notice is not
required. The following requirements must be met to conduct this detail, sometimes referred to as a"Phantom RSC". It is
important to remember that this is not an actual RSC detail.
• Must be conducted on a date when a Roadside Safety check is being conducted within ten miles of the intended
area for the Flexible RSC. The regularly scheduled RSC does not have to be conducted by the agency planning
the Flexible RSC.
• One or two officers only.
• Three hours in duration overlapping the regularly scheduled RSC.
• Must move at least once for a minimum of two locations during the three hours.
• Must prominently display RSC signs where they can be seen by the public.
• Overhead rotating squad car lights must be operating during the detail to attract attention and provide for safety.
• -Traffic should not be impeded or blocked.
• No cars are to be checked or stopped unless officers observe a violation that would warrant enforcement action
under normal patrol conditions.
• Consider supplementing the detail with regular patrol units to stop drivers who violate traffic laws avoiding the
detail location.
Methods of Procedure
Conduct at least six and up to ten enforcement campaigns with special emphasis on increased enforcement of impaired
driving, and secondary enforcement of speed and occupant protection laws for the RSC's and impaired driving saturation
patrols, and special emphasis on increased enforcement of occupant restraint for the SBEZ's and safety belt saturation
patrols. Additional RSC's and SBEZ's and all saturation patrols allowed should follow the same guidelines. The
increased activity conducted by the local agency will coincide with the established timetable.
1. The enforcement campaigns must follow a five-step schedule that consists of the following:
Steps Activity
1 , Begin press releases to promote enforcement activity.
2 Begin Pre-enforcement activities. Examples: letters to editors, local newspapers,
TV interviews, media event, community education, etc.
Begin campaign activities. Conduct the enforcement campaign for a minimum of
3 specified overtime hours. Patrols must be spread out over the enforcement
campaign period during the times of high crash incidence (i.e.weekends, holidays
from 11:00 pm—6:00 am).
4 Begin Post-enforcement media releases to highlight campaign effectiveness.
Examples: number of citations written, hours patrolled, etc.
Obtain and collect data from campaign. Report this information on the appropriate
5 form. The forms are due for collection on the date listed for the specific campaign
on the attached calendar. For additional campaigns the report is due by the 10
th
day following the enforcement.
Printed 9/14/10 Page 5 of 37 TS 08 STEP(08/18/10)
2. At the beginning of the grant enforcement campaign, information outlining all phases of the program shall be given to
police department personnel, news media, and court(prosecutors and judges)personnel.
3. Daily instructions shall be given at roll call outlining program goals.
('k. Local agencies shall utilize only Illinois Law Enforcement Training and Standards Board (ILETSB)certified police
officers or deputies for the overtime enforcement. Personnel must also be trained in DUI enforcement techniques and
standard field sobriety tests.
5. All personnel participating in alcohol-related grant activities must be trained in the Standardized Field Sobriety Tests.
Approved training in this area consists of the 24-hour NHTSA, DWI Detection and Standardized Field Sobriety Testing
course(24-hour course)or the IDOT-DTS created 8-hour refresher. Those personnel attending an ILETSB
accredited academy or a 24-hour course provided by one of the MTUs within two years of the start of the grant year
have satisfied this requirement(any SFST course shorter than 24 hours will not qualify for this requirement). Those
personnel who have not taken the 24-hour course or the 8-hour refresher within two years of October 1, may satisfy
the requirement by attending either the 24-hour course or the 8-hour refresher created by IDOT-DTS. These courses
must be taught by certified SFST instructors.
6. Conduct a minimum of four(4)nights of enforcement on four(4)separate dates of the National Enforcement
Crackdown associated with the Labor Day Holiday Campaign.
7. Provide overtime traffic enforcement for the specified hours spread throughout the enforcement period with an
emphasis on impaired driving and occupant restraint laws.
8. Officers will be permitted, and encouraged, to issue multiple citations to drivers who have committed several
violations; such as, DUI,other alcohol related, and failure to wear safety belt.
9. IDOT will reimburse expenditures for personal services and operation of automotive equipment by hire-back officers
conducting overtime enforcement.
10. IDOT will provide, upon request, materials to assist the local agency in preparing public information campaigns and
media releases.
1. The applicant agency must be prepared to participate in Public Hearings and promotional events at the request of
robl
DTS.
12. Cost records and accounts pertaining to the work covered by this agreement shall be kept available for inspection for
a period of three(3)years following the date of final payment. Copies of such records shall be made available, upon
request, to IDOT representatives.
13. Complete all DTS required forms and submit in a timely manner.
Reporting
1. A progress report must be submitted to IDOT after each enforcement campaign. The report is due by the date listed
for the specific campaign on the attached current year calendar, and shall consist of:
• Completed TS 205 form for all campaigns.
• Copies of public information and education campaign materials, media releases, articles, etc., that were
published.
2. The final report is due no later than November 1 and should be accompanied by the final claim for reimbursement.
The final report should include:
• County-wide or city-wide fatal crash data for the project year.
• County-wide or city-wide injury crash data for the project year.
The reported crash data MUST be separated into two periods:
6:01 a.m. —10:59 p.m.and 11 p.m.—6:00 a.m.
rbk
Printed 9/14/10 Page 6 of 37 TS 08 STEP(08/18/10)
Incentive Programs
FY 2011 enforcement grantees will automatically be enrolled in the Holiday Mobilizations Enforcement Incentive
Productivity Program(this is separate from the Memorial Day incentive productivity program). This program makes
agencies eligible for valuable enforcement equipment drawings held after the following major holiday enforcement
mobilizations: Memorial Day,July 4th, Labor Day,Thanksgiving and Christmas/New Years.
Requirements of this program are simple: Conduct alcohol and/or safety belt enforcement during specified holiday
timeframes AND return your completed TS 205 form to DTS by the specified date. Failure to complete and submit the
reporting form by the specified time means your agency will NOT be eligible for the drawing.
Reimbursement
Highway Safety Projects are funded on a reimbursement basis. The law enforcement agency pays the cost for program
operation using local funds. The agency then submits after each enforcement campaign a form TS 500, Highway Safety
Project Claim for Reimbursement SEP, IMaGE, MAP and Mobilizations. This form is available on IDOT's website at
http://www.dot.il.gov.trafficsafety/tsforms.html. Procedures for completing the claim for reimbursement are also available
on the website. Any expenditure made prior to the agreement approval date is the responsibility of the local agency.
The only line items eligible for reimbursement in the STEP program are hire back Personal Services, Mileage and
Equipment. Funding for equipment is severely limited and needs to be accompanied by a separate document justifying
the purchase of the equipment.
Claims for Reimbursement will not be processed until required reports have been submitted. Failures to submit the final
claim and reports by the November 1st due date will significantly delay payment as it may need to be processed through
the Illinois Court of Claims.
Please mail your original completed Highway Safety Project Agreement, Conditions and Certification and any
required attachments to:
Grants Process Coordinator 411)
Illinois Department of Transportation
Division of Traffic Safety
1340 North 9th Street
P.O. Box 19245
Springfield, IL 62794-9245
Monitoring
IDOT law enforcement liaisons may conduct on-site visits to observe project activities and progress toward completion of
stated goals, as well as to provide assistance as needed. Failure to maintain operation of the project at the level agreed
upon in the approved Highway Safety Project Agreement may result in the termination of funding.
Revisions
No revisions and/or alterations to the approved Highway Safety Project are to be made in the Agreement or
Enforcement Plan of Activity without prior approval by DTS.
Any revision must be requested in writing as stated in the"Agreement Conditions and Certifications". Typical reasons
for a request for revision could be a revised patrol schedule,timetable, operational change or a budget revision.
Justification must be furnished at the time of the request.
The Project Director should not implement the alteration until a written response from the Division is received.
Printed 9/14/10 Page 7 of 37 TS 08 STEP(08/18/10)
Thanksgiving Holiday Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Tirrie Night Time(1 1 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
9 3
#of Officers
(per detail)
6
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate = TOTAL
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average _ TOTAL
(per detail) _ (officers x hours x details) X Overtime Rate _
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 200 X$0.50= $100.00 _ Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Thanksgiving
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $17,040.00
This will be your requested amount for this campaign.
r
Printed 9/14/10 Page 8 of 37 TS 08 STEP(08/18/10)
Thanksgiving Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Awe Joint with Agency Joint will ISP
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average
(per detail) — _ (officers x hours x details) x Overtime Rate = TOTAL
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency "Restrictions Apply"
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate o TOTAL
0 0 $0.00 $0.00
#of Details
4111)
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
1
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Thanksgiving
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above.
$3,300.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 9 of 37 TS 08 STEP(08/18/10)
Christmas&New Year's Campaign-Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum SO%)
0 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
1
Estimated Mileage 2,500 X$0.50= $1,250.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Christmas 1 New Year s
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $8,400.00
This will be your requested amount for this campaign.
r
Printed 9/14/10 Page 10 of 37 TS 08 STEP(08/18/10)
Christmas&New Year's Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Wild Alone- Jontt with Agency Joint with ISP 4111)
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0 •
#of Officers
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Fble RSC
Checks will be administered by your agency Restrictions Apply"
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
441)
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 1
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Christmas&New Year s
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above.
$3,300.00
4111)
This will be your requested amount for this campaign.
Printed 9/14/10 Page 11 of 37 TS 08 STEP(08/18/10)
Super Bowl Campaign-Optional Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
0 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate C
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Estimated Mileage 0 X$0.50= $0.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Super Bowl
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $000
This will be your requested amount for this campaign.
(111k
Printed 9/14/10 Page 12 of 37 TS 08 STEP(08/18/10)
Super Bowl Holiday Campaign—Optional Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone Joint with Agency Joint with ISP
6-7 Officet„s 6-7 Otter: 1-6 Officers
0 0 0
#of Officers
(per detail)
0
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate c TOTAL
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Flexible Roadside Safety Flexible RSC
•
Checks will be administered by your agency "Restrictions Apply"
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
1
#of Officers
(per detail)
4
#of Hours Total Hours Average
TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
owl
GRAND TOTAL OF ALL PATROL TYPES Su
GRAND Super TOTAL
The grand total should be the total of the 3"total"boxes above. $1,200.004111141)
This will be your requested amount for this campaign.
Printed 9/14110 Page 13 of 37 TS 06 STEP(06116/10)
St.Patrick's Day Campaign—Mandatory Participation
Safety Belt Enforcement Zones(SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
0 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate c
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) _ (officers x hours x details) x Overtime Rate
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Estimated Mileage 0 X$0.50= $0.00 _ Total Mileage
GRAND TOTAL OF ALL PATROL TYPES St Patrick's Day
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $0.00
This will be your requested amount for this campaign.
r
Printed 9/14/10 Page 14 of 37 TS 08 STEP(08/18/10)
St. Patrick's Day Holiday Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Sta" d Maine `Joiptwith, ency Joint with ISP
6-7 Officers '6-7 Officers 1-6 Officers
0 0 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency "'Restrictions Apply""'
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate
0 0 $0.00 $0.00
#of Details '411)
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 1
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage _200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES St Patrick's Day
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $1200.00
This will be your requested amount for this campaign.
Printed 9114110 Page 15 of 37 TS 08 STEP(08/18/10)
Cinco de Mayo Campaign—Optional Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
0 0
#of Officers \
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) Overtime Rate
0 0 x $0.00 $0.00
#of Details
(total for campaign)
0
Estimated Mileage 0 X$0.50= $0.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Claw de Mayo
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above.
MOO
This will be your requested amount for this campaign.
Printed 9/14/10 Page 16 of 37 TS 08 STEP(08/18/10)
Cinco de Mayo Holiday Campaign—Optional Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stand Alone l' Joint with Agerioy Joint with ISP
6-7 Officers 6-7 Officers 1-6 Officers
0 0 0
#of Officers
(per detail)
0
•
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate = TOTAL
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Flexible Roadside Safety moble RSC
Checks will be administered by your agency ""Restrictions Apply"
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
4.411)
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
2
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 40 $60.00 $2,400.00
#of Details
(total for campaign)
2
Estimated Mileage 400 X$0.50= $200.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Cinco de Mayo
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above.
$2,400.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 17 of 37 TS 08 STEP(08/18/10)
Memorial Day Holiday Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day lime Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
9 3
#of Officers
(per detail)
6
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate n
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate c
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
•
GRAND TOTAL OF ALL PATROL TYPES Memorial Day
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $17,040.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 18 of 37 TS 08 STEP(08/18/10)
Memorial Day Holiday Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
411)
Stand Alone Joint with Agency Joint with tSP
6-7 Office, 6-7 Officers 1-6(hers
1 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate o TOTAL
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency '"*Restrictions Apply**
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 1
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 20 $60.00 $1,200.00
#of Details
(total for campaign)
1
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Memorial Day
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $3.300.004")
This will be your requested amount for this campaign.
Printed 9/14/10 Page 19 of 37 TS 08 STEP(08118/10)
Independence Day Campaign—Mandatory Participation
(Pik Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
0 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate a
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
(11.' #of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) _ (officers x hours x details) x Overtime Rate
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 200 _ X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Independence Day
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $8,400.00
This will be your requested amount for this campaign.
C
Printed 9/14/10 Page 20 of 37 TS 08 STEP(08/18/10)
Independence Day Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers). 14111)
Stand 4loint with Agen ,cy )oirrt with ISP
6-7Officers 64 Officers ° 1-6 Officers
2 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate
5 70 $60.00 $4,200.00
#of Details
(total for campaign)
2
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency *"Restrictions Apply""
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers). 2
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 40 $60.00 $2,400.00
#of Details
(total for campaign)
2
Estimated Mileage 400 X$0.50= $200.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Independence Day
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above. $6,600.00
This will be your requested amount for this campaign.
Printed 9/14/10 Page 21 of 37 TS 08 STEP(08/18/10)
Labor Day Campaign—Mandatory Participation
Safety Belt Enforcement Zones (SBEZ's)
Indicate the number of Night Time or Day Time SBEZ's your agency will conduct(not#of officers).
Day Time Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s) Safety Belt Enforcement Zone(s)-(minimum 50%)
9 3
#of Officers
(per detail)
6
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
2 144 $60.00 $8,640.00
#of Details
(total for campaign)
12
Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 14
#of Officers
(per detail)
5
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) X Overtime Rate
2 140 $60.00 $8,400.00
#of Details
(total for campaign)
14
Estimated Mileage 200 X$0.50= $100.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Labor Day
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $17,040.00
This will be your requested amount for this campaign.
r
Printed 9/14/10 Page 22 of 37 TS 08 STEP(08/18/10)
Labor Day Holiday Campaign—Mandatory Participation
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
Stall'Alone JointWith Agency Joints th ISP 4111)
6-7 Officers 6-7 Officers 1-6 Officers
1 0 0
#of Officers
(per detail)
7
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate = TOTAL
5 35 $60.00 $2,100.00
#of Details
(total for campaign)
1
Indicate how many of the following Flexible Roadside Safety Flexible RSC
Checks will be administered by your agency "Restrictions Apply"
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
2
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
5 40 $60.00 $2,400.00
#of Details
(total for campaign)
2
Estimated Mileage 400 X$0.50= $200.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Labor Day
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above.
$4,500.00
*41111)
This will be your requested amount for this campaign.
Printed 9/14/10 Page 23 of 37 TS 08 STEP(08/18/10)
Additional Occupant Protection Enforcement—Optional Participation
Dates to be Determined by the Local Agency
Indicate the number of Night Time SBEZ's your agency will conduct(not#of officers).
Dates of SBEZ's must be approved by the assigned DTS LEL in advance of the detail. The number of hours utilized for
these enforcement zones cannot exceed the number of hours utilized for the Memorial Day Campaign.
Night Time(11 pm-6 am)
Safety Belt Enforcement Zone(s)
0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate =
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
r Indicate how many of the following Roving Saturation Night Time(11 pm-6 am)
Patrols will be administered by your agency Roving Saturation Patrols
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate
0 0 $0.00 $0.00
#of Details
(total for campaign)
0
Estimated Mileage 0 X$0.50= $0.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Additional Enforcement
GRAND TOTAL
The grand total should be the total of the 2"total"boxes above. $0.00
This will be your requested amount for this campaign.
(Mk
Printed 9/14/10 Page 24 of 37 TS 08 STEP(08/18/10)
Additional Impaired Driving Enforcement—Optional Participation
Dates to be Determined by the Local Agency
Roadside Safety Checks
Indicate how many of the following Roadside Safety Checks will be administered by your agency(not#of officers).
11)
Stand A• Jpint with Agency Joh with ISP
6-7 et 6-7 Officers 1-6 Officers
2 1 0
#of Officers
(per detail)
7
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate = TOTAL
5 105 $60.00 $6,300.00
#of Details
(total for campaign)
3
Indicate how many of the following Flexible Roadside Safety flexible RSC
Checks will be administered by your agency "Restrictions Apply'"
(not#of officers). 0
#of Officers
(per detail)
0
#of Hours Total Hours Average
(per detail) (officers x hours x details) x Overtime Rate = TOTAL
0 0 $0.00 $0.004411)
#of Details
(total for campaign)
0
Indicate how many of the following Roving Saturation Patrols Roving Saturation Patrols
will be administered by your agency(not#of officers).
2
#of Officers
(per detail)
4
#of Hours Total Hours Average TOTAL
(per detail) (officers x hours x details) x Overtime Rate
5 40 $60.00 $2,400.00
#of Details
(total for campaign)
2
Estimated Mileage 400 X$0.50= $200.00 Total Mileage
GRAND TOTAL OF ALL PATROL TYPES Additional Enforcement
GRAND TOTAL
The grand total should be the total of the 3"total"boxes above.
$8,700.00
AI)
This will be your requested amount for this campaign.
Printed 9/14/10 Page 25 of 37 TS 08 STEP(08/18/10)
"
FFY 2011 Campaign Consolidation Dates
Data Collection
Paid Potential Kickoff
Campaign Post Enforcement Form Due
Campaign Advertising Press Release Enforcement
Media Release *(Required for
Emphasis Campaign Dates
Incentive Program)
Thanksgiving Safety Belt Yes November 11-23, November 12-28, November 29-
* December 6, 2010
Holiday Campaign Enforcement 2010 2010 December 5, 2010
Christmas& New December 16-23, December 17, 2010
Year's Campaign Impaired Driving Yes 2010 -January 2, 2011 January 3-9, 2011 *January 10, 2011
Super Bowl Holiday January 28-
Campaign Impaired Driving No February 1-5, 2011 February 6, 2011 February 7-13, 2011 February 14, 2011
(Optional)
St. Patrick's Day Impaired Driving No March 11-17, 2011 March 11 -20, 2011 March 21 -27, 2011 March 28, 2011
Holiday Campaign
Cinco de Mayo April 28-May 5, April 29-May 8,
May 9- 15, 2011 May 16, 2011
Holiday Campaign Impaired Driving No 2011 2011
(Optional)
Memorial Day Safety Belt Yes May 12-26, 2011 May 13-30, 2011 May 31 -June 5,
*June 6, 2011
Holiday Campaign Enforcement 2011
July 4th Holiday Impaired Driving Yes June 16-30, 2011 June 17-July 4, July 5- 10, 2011 *July 11, 2011
Campaign 2011
August 18- August 19- September 6- 11, *September 12, 2011
Labor Day Holiday Impaired Driving Yes
Campaign September 1, 2011 September 5, 2011 2011
Additional Roadside Submit to LEL in Within 10 days of
Submit to LEL in Submit to LEL in
Safety Checks Impaired Driving No advance for completion of
advance for approval advance for approval
(Optional) approval enforcement
Additional Safety Submit to LEL in Within 10 days of
Belt Enforcement Safety Belt Submit to LEL in Submit to LEL in
Zones Enforcement No advance for advance for approval advance for approval completion of
(Optional) approval enforcement
Printed 9/14/2010 Page 26 of 37 TS 08 STEP(08/18/10)
8. Highway Safety Project Agreement Conditions and Certifications
The following certifications, assurances, general conditions of approval and procedural guidelines constitute a part of the
Highway Safety Project Agreement Signatories of the Highway Safety Project Agreement Conditions and Certifications Al
agree that these conditions and procedures will be adhered to unless amended in writing. Any State or Federal statute,
administrative rule, regulation or other publication referred to in this agreement may not contain the complete language.
The official published text, which is incorporated herein by reference, shall be the controlling authority for this agreement.
State of Illinois Certifications,Assurances and Conditions of Approval
A. Laws of Illinois. The Highway Safety Project Agreement("AGREEMENT")between the Applicant Agency
("GRANTEE")and the Illinois Department of Transportation("DEPARTMENT")shall be governed in all respects
by the laws of the State of Illinois.
B. Agreement Alterations or Modifications. All alterations or modifications to the AGREEMENT provisions,
conditions or certifications must be requested in writing and must be approved by the DEPARTMENT in writing,
before work is started,to become effective and part of the AGREEMENT. No oral understanding or agreement
shall be binding upon either party.
C. Procurement Procedures. All procurement transactions for Contractual Services, Commodities and Equipment
shall be conducted in a manner that provides maximum open and free competition. The GRANTEE shall also
meet the following minimum procedural requirements.
1. Subcontracting. Subcontracting,assignment or transfer of all or part of the interests of the GRANTEE
concerning any of the obligations covered by this Agreement is prohibited without prior written consent of the
DEPARTMENT.
2. Procurement of Goods or Services—Federal Funds. For purchases of products or services with any Federal
funds that cost more than$3,000.00 but less than the simplified acquisition threshold fixed at
41 U.S.C. 403(11), (currently set at$100,000.00)the GRANTEE shall obtain price or rate quotations from an
adequate number(at least three)of qualified sources. Procurement of products or services with any Federal
funds that are in excess of the simplified acquisition threshold fixed at 41 U.S.C.403(11), (currently set at
$100,000.00)will require the GRANTEE to use the Invitation for Bid process or the Request for Proposal
process. In the absence of formal codified procedures of the GRANTEE,the procedures of the
DEPARTMENT will be used, provided that the procurement procedures conform to the provisions in Condition
H.10 below. The GRANTEE may only procure products or services from one source with any Federal funds
if: (1)the products or services are available only from a single source; or(2)the DEPARTMENT authorizes
such a procedure; or, (3) after solicitation of a number of sources, competition is determined inadequate.
3. Procurement of Goods or Services—State Funds. For purchases of products or services with any State of
Illinois funds that cost more than$10,000.00,($5,000.00 for professional and artistic services) but less than
the small purchase amount set by the Illinois Procurement Code Rules, (currently set at$31,300.00 and
$20,000.00 for professional and artistic services)the GRANTEE shall obtain price or rate quotations from an
adequate number(at least three)of qualified sources. Procurement of products or services with any State of
Illinois funds in excess of the small purchase amount(currently set at$31,300.00 for goods and services and
$20,000.00 for professional and artistic services)will require the GRANTEE to use the Invitation for Bid
process or the Request for Proposal process. In the absence of formal codified procedures of the GRANTEE,
the procedures of the DEPARTMENT will be used. The GRANTEE may only procure products or services
from one source with any State of Illinois funds if: (1)the products or services are available only from a single
source; or(2)the DEPARTMENT authorizes such a procedure; or, (3)after solicitation of a number of
sources, competition is determined inadequate.
The GRANTEE shall include a requirement in all contracts with third parties that the contractor or consultant
will comply with the requirements of this Agreement in performing such contract, and that the contract is
subject to the terms and conditions of this Agreement.
4. Employment of DEPARTMENT Personnel. GRANTEE will not employ any person or persons currently
employed by the DEPARTMENT for any work required by the terms of this Agreement.
I
Printed 9/14/2010 Page 27 of 37 TS 08 STEP(08/18/10)
5. The GRANTEE shall maintain records sufficient to detail the significant history of procurement. These
records shall include, but are not necessarily limited to: information pertinent to rationale for the method of
procurement, selection of contract type,contractor selection or rejection and basis for the cost or price.
6. No DEPARTMENT employee shall participate in the procurement of products or services if a conflict of
interest, real or apparent,would be involved. No employee shall solicit or accept anything of monetary value
from bidders or suppliers.
D. Cost Principles. The cost principles of this Agreement are governed by the cost principles found in Title 49,
Code of Federal Regulations, Part 18.22,and OMB Circular A-87, State, local or Indian tribal government or
OMB A-122, Private nonprofit organization other than (1) institution of higher education, (2)hospital, or(3)
organization named in OMB Circular A-122 as not subject to that circular or OMB Circular A-21, Educational
institutions as appropriate; and all costs included in this Agreement are allowable under Title 49,Code of Federal
Regulations, Part 18.22 and OMB Circular A-87, State, local or Indian tribal government or OMB A-122, Private
nonprofit organization other than(1)institution of higher education, (2) hospital, or(3) organization named in
OMB Circular A-122 as not subject to that circular or OMB Circular A-21, Educational institutions as appropriate.
E. Requirements for Consultant Contracts and Subcontracts. After a consultant and/or subcontractor is
selected in accordance with all requirements of this AGREEMENT including the Sections titled Procurement
Procedures and Cost Principles, as detailed herein,the consultant contract or subcontract shall be submitted to
the DEPARTMENT for approval prior to execution. The GRANTEE and consultant and/or subcontractor are
subject to all conditions and certifications of this AGREEMENT and 49 CFR Part 18, Uniform Administrative
Requirements for Grants and Cooperative Agreements to State and Local Government or 49 CFR Part 19
Uniform Administrative Requirements for Grants'and Agreements with Institutions of Higher Education, Hospitals
and Other Non-Profit Organizations,whichever is applicable.
F. Travel Out of State. All out of state travel requires specific approval from the DEPARTMENT on a case by case
basis. To allow adequate time for approval, out of state travel must be submitted for approval at least 30 days
prior to the planned trip.
G. Method of Payment. Funds shall not be advanced to the GRANTEE but rather reimbursed for actual
expenditures upon submission of proper supportive documentation. Copies of the original source records which
evidence all expenditures shall be submitted with claims for reimbursement of costs. Only those costs incurred
within the approved project period and budget are eligible for reimbursement.
1. Because the DEPARTMENT is responsible for obtaining federal reimbursement for project expenditures, it is
necessary that the DEPARTMENT monitor all procedures and documents which will be used to claim and
support project related expenditures. Original documentation to verify the amounts, uses and recipients of all
disbursements of funds shall be retained in accordance with 49 CFR Part 18, Subpart A, Section 18.42 and
shall be available for audit at any time during the project and retention period.
2. Proper supportive documentation required for costs incurred is described in the guidelines entitled,
"Procedures for Submittal of Claims for Reimbursement", incorporated herein by reference and which shall be
furnished by the DEPARTMENT to the GRANTEE. A copy of this document is also available on the
Department's website.
3. Claims for reimbursement shall be in accordance with the rates established in the Project Budget established
in this AGREEMENT and shall be submitted on a monthly or quarterly basis. All claims shall be signed by
both the Project Director and the GRANTEE'S Authorizing Representative. The final claim for reimbursement
must be received by the DEPARTMENT by November 1st or within 30 days following the expiration of the
grant, whichever is earlier,to receive payment. Failure by GRANTEE to present such invoices prior to said
date may require GRANTEE to seek payment of such invoices through the Illinois Court of Claims and the
Illinois General Assembly. No payments will be made for services performed prior to the effective date of this
Agreement.
4. Claims for reimbursement by the GRANTEE to the DEPARTMENT pursuant to this AGREEMENT shall be
sent to your assigned Department contact.
r
Printed 9/14/2010 Page 28 of 37 TS 08 STEP(08/18/10)
H. Allocation of Grant Funds.
1. The GRANTEE may spend only those funds which are eligible for reimbursement by the DEPARTMENT.
This grant authorizes the GRANTEE to request reimbursement for no more than the limits established by the
Proposed Project Budget.
2. Prior approval from the DEPARTMENT is required for all fund transfers between cost categories of the
Proposed Project Budget. The GRANTEE must submit a written request to the DEPARTMENT detailing the
amount of transfer,the cost categories from and to which the transfer is to be made, and the rationale for the
transfer.
I. Termination or Cancellation of the Highway Safety Project Agreement. No termination or cancellation of the
AGREEMENT shall be effective unless the following conditions are met.
1. The obligation of the State of Illinois and the DEPARTMENT shall cease immediately without penalty or
further payment being required if, in any fiscal year,the Illinois General Assembly or Federal funding source
fails to appropriate or otherwise make available funds for the agreement.
2. This AGREEMENT may be terminated or cancelled by either party upon thirty(30)days written notice.
3. Failure to carry out the conditions set forth herein shall constitute a breach of the AGREEMENT and may
result in termination of the AGREEMENT or such remedy as appropriate. Upon termination, the GRANTEE
will be paid for work satisfactorily completed prior to the date of termination.
J. Project Monitoring.
1. GRANTEE shall consult with and keep the DEPARTMENT fully informed as to the progress of all matters
covered by this Grant.
2. The GRANTEE agrees to submit a report monthly or as otherwise stipulated in the AGREEMENT of all safety
activities related to the grant and/or contract using the template provided by the DEPARTMENT. Additionally
the GRANTEE must inform the DEPARTMENT as soon as possible of any issues/events that may have
significant impact on grant activity or accomplishment. Dependent on the Department's needs to accurately
and timely report project milestones,a supplemental approval of less frequent reporting may be considered
by the Department.
3. The GRANTEE agrees to attend progress meetings upon request of the DEPARTMENT to provide
information and discuss the accomplishments and expectations of the Highway Safety Project.
4. The DEPARTMENT may conduct periodic on-site reviews of all ongoing highway safety projects to monitor
adherence to the AGREEMENT and to review progress, procedures and claims for reimbursement. The
Department's representative shall have access to GRANTEE'S work and applicable records whenever it is in
preparation or progress,and GRANTEE shall provide for such access and inspection.
5. The final report shall be submitted to the DEPARTMENT within 30 days after the expiration date of the project
or as stipulated in this AGREEMENT.
6. GRANTEE will obtain prior approval from the DEPARTMENT with respect to all enforcement locations.
K. Prior Approval of Media and Ownership of Data and Creative Material.
1. All articles, publications, news releases, exhibits,video, audio materials, reports and all other work products
produced by the GRANTEE under this grant and/or contract shall be submitted to the DEPARTMENT for
approval prior to development and shall become and remain the property of the DEPARTMENT.
2. All articles, publications, news releases, exhibits,video or audio materials prepared by the GRANTEE shall
use the DEPARTMENT'S logo and shall identify the DEPARTMENT as the funding source by including the
statement: "This project is funded by the Illinois Department of Transportation, Division of Traffic Safety".
Printed 9/14/2010 Page 29 of 37 TS 08 STEP(08/18/10)
3. The DEPARTMENT reserves a royalty-free,nonexclusive and irrevocable license to reproduce, publish or
otherwise use, and to authorize others to use,for State or Federal government purposes: (a)the copyright in
any work developed under a grant, subgrant, or contract under a grant or subgrant; and(b)any rights of
copyright to which a GRANTEE,subgrantee,or a contractor purchases ownership with grant support
4. TDD. All printed, visual and auditory materials,which contain a phone number, must also contain a TDD
number. The Ameritech relay number(800)526-0844(TDD only)may be used to fulfill this requirement.
5. Closed Captioning. All public service announcements funded, in whole or in part,through this Federal
highway safety program must be closed-captioned for the hearing impaired.
6. GRANTEE will invite members of the DEPARTMENT to attend media events.
7. GRANTEE will coordinate with the DEPARTMENT to arrange photographic opportunities for major events.
L. Equal Employment Opportunities—Affirmative Action Sexual Harassment—Illinois Human Rights Act.
GRANTEE complies with the Illinois Department of Human Rights Act and rules applicable to public GRANTS,
including equal employment opportunity, refraining from unlawful discrimination, and having written sexual
harassment policies(775 ILCS 5/2-105).
M. Safety Belt Use Requirements.
1. In accordance with the Illinois Mandatory Seat Belt Law(625 ILCS 5/12-603.1) the GRANTEE shall establish
a safety belt use policy requiring employees to use the appropriate occupant restraint protection devices as
provided in the vehicle being driven while on official business.
2. A copy of the safety belt policy shall be provided to the Department and also retained locally in the project file
and available for review.
N. Indemnification. Unless prohibited by State law,the GRANTEE agrees to hold harmless and indemnify the
DEPARTMENT,and its officials,employees, and agents, from any and all losses, expenses, damages(including
loss of use), suits, demands and claims arising out of any work or services performed by the GRANTEE and/or
the GRANTEE'S employees,officials, agents,contractors and subcontractors in connection with this Agreement
and shall defend any suit or action,whether at law or in equity, based on any alleged injury or damage of any
type arising from the actions or inactions of the GRANTEE and/or the GRANTEE'S employees, officials, agents,
contractors and subcontractors, and shall pay all damages,judgments,costs, expenses, and fees, including
attorney's fees, incurred by the DEPARTMENT and its officials, employees and agents in connection therewith.
O. Illinois Grant Funds Recovery Act. Grant Funds are available for expenditure or obligation by the GRANTEE
for the period of time set out in block 3, page 1, of this agreement. All funds remaining at the end of the grant
agreement or at the expiration of the period of time grant funds are available for expenditures or obligation by the
GRANTEE must be returned to the State within 45 days. Any grant funds which have been misspent or are
being improperly held are subject to recovery in accordance with the"Illinois Grant Funds Recovery Act".
(30 ILCS 705).
P. Educational Loan Default Act. The GRANTEE certifies that he/she is not in default on an education loan as
provided in the Educational Loan Default Act. (5 ILCS 385/0.01 et seq.)
Q. Property and Equipment.
1. The GRANTEE shall maintain and inventory all property and equipment purchased under this AGREEMENT.
The requirements relative to equipment inventory, use and disposition are detailed in the publication"Property
Management Standards"furnished upon request by the DEPARTMENT.
Printed 9/14/2010 Page 30 of 37 TS 08 STEP(08/18/10)
2. The property and equipment purchased under this grant must be utilized by the GRANTEE for the sole
purpose of furthering the safety project as defined in the project description for its entire useful life.
3. The DEPARTMENT and National Highway Traffic Safety Administration (NHTSA) retain title interest in all
property and equipment purchased under this grant. In the event that the GRANTEE fails or refuses to
comply with the provisions or terminates this AGREEMENT,the DEPARTMENT,at its discretion, may take
either of the following actions: (a) Require the GRANTEE to purchase the property or equipment at fair
market value or other mutually agreed upon amount; or(b) require the GRANTEE to transfer the property or
equipment and title, if any,to the DEPARTMENT, or to another party, as directed by the DEPARTMENT.
4. Nonexpendable property,defined as property having an acquisition cost of$5,000.00 or more with a life
expectancy of more than one year is subject to periodic inspection by the DEPARTMENT. Non-expendable
property purchased under this AGREEMENT shall not be sold,traded, or disposed of in any manner without
the express written permission of the DEPARTMENT.
R. Official Misconduct and Interference with Public Contracting. The GRANTEE certifies that he/she has not
been convicted of Official Misconduct under Section 720 ILCS 5/33-1 for bribery or attempting to bribe an officer
or employee of the State of Illinois, nor has the GRANTEE made an admission of guilt of such conduct which is a
matter of record, nor has an official, agent or employee of the GRANTEE been so convicted nor made an
admission of bribery. Further,the GRANTEE certifies that he/she is not barred from contracting as a penalty for
Interference with Public Contracting under Section 720 ILCS 5/33-e-1, et seq.
S. Equal Pay Act of 2003. No employer may discriminate between employees on the basis of sex by paying
wages to an employee at a rate less than the rate at which the employer pays wages to another employee of the
opposite sex for the same or substantially similar work on jobs the performance of which requires equal skill,
effort, and responsibility, and which are performed under similar working conditions subject to exceptions under
Section 820 ILCS 112 as implemented by 56 III. Admin. Code Part 320.
T. Debt Certification. GRANTEE and its affiliates are not delinquent in the payment of any debt to the State(or if
delinquent has entered into a deferred payment plan to pay the debt), and GRANTEE and its affiliates
acknowledge the DEPARTMENT may declare the contract void if this certification is false(30 ILCS 500/50-11)or
if GRANTEE or an affiliate later becomes delinquent and has not entered into a deferred payment plan to pay off AIN
the debt. (30 ILCS 500/50-60.)
U. Traffic Stop Statistical Study. If the GRANTEE is a law enforcement agency required to participate in the
Traffic Stop Statistical Study,the GRANTEE certifies their compliance with all requirements in accordance with
625 ILCS 5/11-212 and the procedures adopted by the DEPARTMENT.
V. Confidentiality Clause. Any documents, data, records, or other information given to or prepared by GRANTEE
pursuant to this Agreement shall not be made available to any individual or organization without prior written
approval by the DEPARTMENT. All information secured by GRANTEE from the DEPARTMENT in connection
with the performance of services pursuant to this Agreement shall be kept confidential unless disclosure of such
information is approved in writing by the DEPARTMENT.
W. Ownership of Documents. All documents, data and records produced by GRANTEE in carrying out
GRANTEE'S obligations and services hereunder,without limitation and whether preliminary or final, shall
become and remain the property of the DEPARTMENT and GRANTEE. The DEPARTMENT shall have the right
to use all such documents, data and records without restriction or limitation and without additional compensation
to GRANTEE. All documents, data and records utilized in performing research shall be available for examination
by the DEPARTMENT upon request., Upon completion of the services hereunder or at the termination of this
Agreement, all such documents, data and records shall, at the option of the DEPARTMENT, be appropriately
arranged, indexed and delivered to the DEPARTMENT by GRANTEE.
X. Audits. The records and supportive documentation for all completed projects are subject to an on-site audit by
the Illinois Department of Transportation, Bureau of Budget and Fiscal Management's Audits Section. The
DEPARTMENT reserves the right to inspect and review, during normal working hours, the work papers of the
independent auditor in support of their audit report.
Printed 9/14/2010 Page 31 of 37 TS 08 STEP(08/18/10)
•
9. Federal Certifications,Assurances and Conditions of Approval
The GRANTEE assures that in carrying out any project supported by federal funds it will comply with all applicable federal
statutes, regulations, executive orders, National Highway Traffic Safety Administration (NHTSA)guidelines, Federal
Transit Administration(FTA)Circulars, Office of Management and Budget(OMB)Circulars and other federal requirements
as referenced in the NHTSA Highway Safety Grant Management Manual available at
http://www.nhtsa.dot.gov/nhtsa/whatsup/tea21/GrantMan/HTM000_Manl_Contentsl_01.html
This Grant is funded by federal funds. The Catalog of Federal Domestic Assistance number for the funds supporting this
grant is listed on the signature page of this agreement. Further information can be found at:
http://12.46.245.173/cfda/cfda.html
The GRANTEE recognizes that federal laws, regulations, policies, and administrative practices may be modified from time
to time and those modifications may affect project implementation. The GRANTEE agrees that the most recent federal
requirements will apply to the project.
A. BUY AMERICA Provisions. The GRANTEE will comply with the provisions of the Buy America Provisions
(23 USC 313)which contains the following requirements. Only steel, iron and manufactured products produced
in the United States may be purchased with Federal funds unless the Secretary of Transportation determines
that such domestic purchases would be inconsistent with the public interest;that such materials are not
reasonably available and of a satisfactory quality; or that inclusion of domestic materials will increase the cost of
the overall project contract by more than 25 percent. Clear justification for the purchase of non-domestic items
must be in the form of a waiver request submitted to and approved by the Secretary of Transportation.
B. Disadvantaged Business Enterprises Program Participation Assurance. In accordance with 49 CFR 26.13,
as amended,the GRANTEE assures that it shall not discriminate on the basis of race,color, national origin, or
sex in the implementation of the project. The GRANTEE further assures it shall take all necessary and
reasonable steps as set forth in 49 CFR Part 26 as amended,to ensure nondiscrimination in the award and
administration of all third party contracts and subagreements. Implementation of the Disadvantaged Business
Enterprise(DBE) program is a legal obligation of the DEPARTMENT,and failure by the GRANTEE to carry out
the applicable requirements of 49 CFR Part 26 as amended and any requirements of the DEPARTMENT'S DBE
program shall be treated as a material breach of this AGREEMENT which may result in the termination of this
AGREEMENT or such other remedy as the DEPARTMENT deems appropriate.
C. Document Retention and Access. The GRANTEE certifies that it will comply with the retention and access
requirements for records established by 49 CFR Part 18, Subpart A, Section 18.42. The required records and
documentation relating to the grant and/or contract shall be retained for a minimum of three years after the
starting date of the retention period as defined in Section 18.42. The DEPARTMENT or their authorized
representative shall have the right of access to any books,documents, papers, or other records of grantees,
subgrantees, contractors and subcontractors which are pertinent to the grant and/or contract, in order to make
audits,examinations,excerpts and transcripts. The right of access is not limited by the required retention period
and shall last as long as the records are retained.
D. Control of Property. GRANTEE certifies that the control, utilization and disposition of property or equipment
acquired using federal funds is maintained according to the provisions of OMB Circular A-102 Grants and
Administrative Requirements for State and Local Governments or OMB Circular A-110 Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit
Organizations,whichever is applicable_
E. Certification Regarding Lobbying—Certification for Contracts,Grants,Loans and Cooperative
Agreements.
1. The GRANTEE shall not use any funds appropriate under this AGREEMENT for any activity specifically
designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific
legislative proposal pending before any State or local legislative body. Such activities include both direct and
indirect(e.g., "grassroots") lobbying activities.
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2. As required by the United States Department of Transportation (USDOT) regulations,"New Restrictions on
Lobbying", at 49 CFR 20.110,the GRANTEE'S authorized representative certifies to the best of his or her
knowledge and belief that for each agreement for federal assistance exceeding$100,000.00:
a. No federal appropriated funds have been or will be paid, by or on behalf of the GRANTEE, to any person
for influencing or attempting to influence an officer or employee of any agency, a member of Congress,or
an employee of a member of Congress in connection with the awarding of any federal contract, the
making of any federal grant,the making of any federal loan, the entering into of any cooperative
agreement or the extension,continuation, renewal,amendment or modification of any federal contract,
grant, loan or cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,an
officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant, loan or cooperative agreement,the GRANTEE shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying", in accordance with instructions.
c. The GRANTEE shall require the language of this certification be included in the award documents for all
subawards at all tiers(including subcontracts,subgrants and contracts under grant, loans and
cooperative agreements)and that all subrecipients shall certify and disclose accordingly. The GRANTEE
understands that this certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than$10,000.00 and not more than
$100,000.00 for each such failure.
F. Certification Regarding Debarment and Suspension. GRANTEE shall comply with Debarment provisions
as contained in 49 CFR Part 29, including Appendices A and B as amended. GRANTEE certifies that to the best
of its knowledge and belief, GRANTEE and GRANTEE'S principals:
1. Are not presently debarred, suspended, proposed for debarment,declared ineligible or voluntarily excluded
from covered transactions by any federal department or agency.
4111)
2. Within a three-year period preceding this AGREEMENT have not been convicted of or had a civil judgment
rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain or performing a public(federal,state or local)transaction or contract under a public transaction,
violation of federal or state anti-trust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements or receiving stolen property.
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal,state
or local)with commission of any of the offenses enumerated in subsection (1)above.
4. Have not within a three-year period preceding this AGREEMENT had one or more public transactions
(federal, state or local)terminated for cause or default.
The inability of a prospective GRANTEE to certify to the certification in this section will not necessarily result
in denial of participation in this AGREEMENT. The prospective GRANTEE shall submit an explanation of why
it cannot provide the certification in this section. This certification is a material representation of fact upon
which reliance was placed when the Department determined whether to enter into this transaction. If it is later
determined that GRANTEE knowingly rendered an erroneous certification, in addition to other remedies
available to the federal government, the Department may terminate this Agreement for cause. The
GRANTEE shall provide immediate written notice to the Department if at any time the GRANTEE learns that
its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances. The terms"covered transaction", "debarred","suspended", "ineligible", "lower tier covered
transaction","participant", "person","primary covered transaction","principal", "proposal", and"voluntarily
excluded", as used in this Part shall have the meaning set out in the Definitions and Coverage sections of the
rules implementing Executive Order 12549.
Printed 9/14/2010 Page 33 of 37 TS 08 STEP(08/18/10)
The GRANTEE aggress that it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended,declared ineligible or voluntarily excluded from participation in this covered
transaction, unless authorized, in writing, by the Department. The GRANTEE agrees that it will include the
clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transaction", provided by the Department,without modification, in all lower tier covered transactions
and in all solicitations for lower tier covered transactions. The GRANTEE may rely upon a certification of a
prospective participant in a lower tier covered transaction that it is not debarred,suspended, ineligible or
voluntarily excluded from the covered transaction, unless GRANTEE knows the certification is erroneous.
GRANTEE may decide the method and frequency by which it determines the eligibility of its principals. Each
GRANTEE may, but is not required to, check the Nonprocurement List. If a GRANTEE knowingly enters into
a lower tier covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded
from participation, in addition to other remedies available to the federal government, the DEPARTMENT may
terminate this AGREEMENT for cause or default.
Nothing contained in this section shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this section. The knowledge and information of a
GRANTEE is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
G. Drug Free Workplace Act of 1988—Certification for Drug-Free Workplace. The GRANTEE certifies that it
will comply with 49 CFR 32 Subpart B to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution,dispensing,
possession or use of a controlled substance is prohibited in the GRANTEE'S workplace and specifying the
actions that will be taken against employees for violation of such prohibition.
2. Establish a drug-free awareness program to inform employee about the dangers of drug abuse, the
GRANTEE'S policy of maintaining a drug-free workplace,available employee assistance programs and
penalties for violating the policy.
3. Abiding by the notification provisions regarding any criminal drug statute convictions for a violation occurring
in the workplace.
H. Single Audit Act Certification. The Illinois Department of Transportation is the agency responsible for
administering Illinois'federal highway safety funds on behalf of the Governor. Federal funds are provided for this
project by the United States Department of Transportation. This program is listed in the Catalog of Federal
Domestic Assistance(CFDA)as"State and Community Highway Safety 20.600-605". The records and
supportive documentation for all completed projects are subject to an on-site audit and the DEPARTMENT
reserves the right to inspect and review during normal working hours the work product of any independent
auditor in support of their audit.
The GRANTEE certifies that it will comply with The Single Audit Act of 1984 (31 U.S.C. 7501 et seq.), as
amended, which requires the following:
1. State or local governments that receive$500,000.00 or more a year in federal financial assistance shall have
an audit made in accordance with the Office of Management and Budget(OMB) Circular No. A-133.
2. State or local governments that receive less than$500,000.00 a year shall be exempt from compliance with
the Act and other federal audit requirements.
3. Nothing in this paragraph exempts State or local governments from maintaining records of federal financial
assistance or from providing access to such records to Federal Agencies, as provided for in federal law or in
Circular A-133"Audits of States, Local Governments and Non-Profit Organizations".
4. A copy of the audit report must be submitted to the DEPARTMENT within 30 days after completion of the
audit, but no later than one year after the end of the local government's fiscal year.
5. One copy of the audit report shall also be sent to: Bureau of Census, Single Audit Clearing House, 1201 East
10th Street, Jefferson, IN 47132.
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I. Davis-Bacon Act Certification. To the extent applicable,the GRANTEE will comply with the Davis-Bacon Act,
as amended,40 U.S.C. 3141 et seq.,the Copeland"Anti-Kickback"Act,as amended, 18 U.S.C. 874, and the
Contract Work Hours and Safety Standards Act,as amended,40 U.S.C. 3701 et seq., regarding labor standards
for federally assisted sub agreements.
J. Certifications and Assurances Required by the U.S.Office of Management and Budget(OMB)(SF-424B
and SF-424D).
As required by OMB,the GRANTEE certifies that it:
1. Has the legal authority and the institutional, managerial,and financial capability(including funds sufficient to
pay the non-federal share of project cost)to ensure proper planning, management, and completion of the
project;
2. Will give the U.S. Secretary of Transportation,the Comptroller General of the United States, and, if
appropriate, the state,through any authorized representative, access to and the right to examine all
records, books, papers, or documents related to the award; and will establish a proper accounting system in
accordance with generally accepted accounting standards or agency directives;
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest or personal gain;
4. Will initiate and complete the work within the applicable project time periods;
5. Non-Discrimination and Equal Opportunity Assurances in Federally Assisted Programs. The GRANTEE
hereby assures to observe and comply with all provisions of Federal and State Constitutions, statutes and
implementing regulations pertaining to non-discrimination and equal employment opportunity during the
period in which federal assistance is extended to the project,or the project property is used for a purpose
for which the federal assistance is extended or for another purpose involving the provision of similar
services or benefits, or as long as the GRANTEE retains ownership or possession of the project property,
whichever is longer. These assurances of nondiscrimination include but are not limited to:
• Title VI of the Civil Rights Act of 1964. (42 U.S.C. 2000d et seq.as amended). Prohibition against
exclusion from participation in, denial of benefits of, and discrimination under federally assisted
programs on ground of race, color, or national origin. Implemented by.49 CFR Part 21,
Nondiscrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of
Title VI of the Civil Rights Act of 1964.
• Non-Discrimination in Employment and Business Opportunities. (49 U.S.C. 5332 as amended). A
person may not be excluded from participating in,denied a benefit of,or discriminated against under, a
project, program, or activity receiving financial assistance under this chapter because of race, color,
creed, national origin,sex,or age. If a person does not comply with the nondiscrimination provision
within a reasonable time after receiving notice the DEPARTMENT can withhold further financial
assistance, refer the matter to the Attorney General and proceed under Title VI. This section is in
addition to Title VI.
• Title IX of the Educational Amendments of 1972. (20 U.S.C. 1681 et seq. as amended). No person in
the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of,
or be subjected to discrimination under any education program or activity receiving Federal financial
assistance. Implemented by 49 CFR Part 25, Nondiscrimination on the Basis of Sex in Education
Programs or Activities Receiving Federal Financial Assistance.
• Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. (29 U.S.C.
794 as amended). No otherwise qualified individual with a disability in the United States, as defined in
Section 705(20)of this title, shall, solely by reason of his or her disability, be excluded from the
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance. Implemented by 49 CFR Part 27, Nondiscrimination on the Basis
of Disability in Programs or Activities Receiving Federal Financial Assistance.
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• Age Discrimination Act of 1975. (42 U.S.C.6101-6107 as amended). No person in the United States
shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under,any program or activity receiving federal financial assistance.
• The Drug Abuse, Prevention, Treatment and Rehabilitation Treatment Act,(21 U.S.C. 1101 et seq., as
amended). Relating to nondiscrimination on the basis of drug abuse and treatment.
• Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970.
((P.L. 91-616);42 CFR 4541 et seq. as amended)]. Relating to nondiscrimination on the basis of alcohol
abuse.
• The Public Health Service Act of 1912. (42 U.S.C. 290dd-2, as amended). Relating to
nondiscrimination on the basis of substance abuse and the confidentiality of records.
• Title VIII of the Civil Rights Act of 1968. (42 U.S.C. 3601 et seq. as amended). Relating to
nondiscrimination in the sale, rental or financing of housing.
• Each project will be conducted, property acquisitions will be undertaken, and project facilities will be
operated in accordance with all applicable requirements of 49 U.S.C. 5332 and 49 CFR Part 21, and
understand that this assurance extends to its entire facility and to facilities operated in connection with
the project.
• It will promptly take the necessary actions to effectuate this assurance, including notifying the public that
complaints of discrimination in the provision of transportation-related services or benefits may be filled
with U.S. DOT. Upon request by U.S. DOT,the GRANTEE assures that it will submit the required
information pertaining to its compliance with these requirements.
• It will include in each subagreement, property transfer agreement, third party contract, third party
subcontract, or participation agreement adequate provisions to extend the requirements of 49 U.S.C.
5332 and 49 CFR Part 21 to other parties involved therein including any subrecipient, transferee, third
party contractor, third party subcontractor at any level, successor in interest, or any other participant in
the project.
• Should it transfer real property, structures, or improvements financed with federal assistance to another
party, any deeds and instruments recording the transfer of that property shall contain a covenant running
with the land assuring nondiscrimination for the period during which the property is used for a purpose
for which the federal assistance is extended or for another purpose involving the provision of similar
services or benefits.
• The United States has a right to seek judicial enforcement with regard to any matter arising under the
Act, regulations, and this assurance.
• It will make any changes in its 49 U.S.C. 5332 and Title VI implementing procedures as U.S. DOT may
request.
• Any other nondiscrimination statute(s)that may apply to the project.
All of the requirements listed in Section 9, Federal Certifications, Assurances and Conditions of Approval apply
to this federally funded project. The GRANTEE agrees to include these requirements in each contract and
subcontract financed in whole or in part with federal assistance.
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10. Federal Taxpayer Identification Number.
For individuals and sole proprietors, list Social Security Number. For other entities, list Employer Identification Number.
Federal Employer Identification Number(FEIN)must NOT be used for sole proprietorships. Under penalties of perjury,
the GRANTEE certifies that 36-6005862 is its correct Federal Taxpayer Identification Number.
The GRANTEE is doing business as(please check one):
❑ Individual ❑ Estate Trust ❑ Sole Proprietorship
® Governmental ❑ Tax Exempt ❑ Non-resident Alien
❑ Pharmacy(non corporate) ❑ Partnership/Legal Corporation ❑ Pharmacy/Funeral/Home/-
Cemetery(Corp.)
❑ Corporation providing or billing 0 Corporation NOT providing or ❑ Other
medical and/or health care billing medical and/or health
services care services
❑ Limited Liability Company(select applicable tax classification)
❑ D= Disregarded entity
❑ C=Corporation
❑ P= Partnership
If you fail to furnish your correct taxpayer identification number to the DEPARTMENT, you are subject to an IRS penalty of
$50.00 for each such failure unless such failure is due to reasonable cause and not to willful neglect. Willfully falsifying
certifications or affirmations may subject you to criminal penalties,fines and/or imprisonment.
Printed 9/14/2010 Page 37 of 37 TS 08 STEP(08/18/10)
Agreement Award Notification
REQUIRED FOR ALL PROJECTS
Does this project receive Federal funds? 0 Yes 0 No
Amount of Federal funds:
Federal Project Number.
CFDA Number*:
*For CFDA(Catalog of Federal Domestic Assistance) Number, refer to original Federal Award/Grant Agreement.
ANNUAL CERTIFICATION FOR COMPLIANCE
WITH FEDERAL OMB-CIRCULAR A-133
NOTICE
• Do not submit this certification to the department with your signed contract.
• This certification applies ONLY to governmental agencies, local units of government and non-profit agencies
expending federal funds for this project. It does not apply to for-profit public or private entities.
• If OMB Circular A-133 applies to your organization, this certification or a copy of your OMB A-133 single audit must
be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal
funds related to this contract.
NOTE:ANNUAL COMPLIANCE WITH THIS REQUIREMENT IS MANDATORY FOR EVERY YEAR IN WHICH
FEDERAL FUNDS ARE EXPENDED FOR THIS PROJECT BY ANY STATES, LOCAL GOVERNMENTS OR
NONPROFIT ORGANIZATIONS. FAILURE TO COMPLY WITH THE ANNUAL CERTIFICATION TO THE
DEPARTMENT WILL RESULT IN THE SUSPENSION OF PAYMENTS TO REIMBURSE PROJECT COSTS.
In accordance with OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, such non-
federal entities that expend$500,000 or more in federal awards in a year are required to have a single audit performed in
accordance with OMB Circular A-133. The Illinois Department of Transportation (IDOT)is required by federal law to
obtain and review the single audit of all entities that had any federally participating funds pass through it, irrespective of
the amount provided by IDOT. It is the responsibility of the agencies expending federal funds to comply with the
requirements of OMB Circular A-133 and determine whether they are required to have a single audit performed.
In order to comply with this requirement, your agency must provide the following information to the department on an
annual basis for every year in which you expended funds for costs associated with this project:
1. If your agency expended$500,000(or the current OMB Circular A-133 qualifying amount)or more in federal
awards from all sources, including other agencies, in a year, you are required to have a single audit performed in
accordance with OMB Circular A-133 and submit a copy of the report to the department within the earlier of 30
days after completion of the single audit or no more than nine months after the end of your fiscal year end.
fa. This is an annual requirement for every year in which you expended funds for this project.
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2. If your agency did not expend$500,000(or the current OMB Circular A-133 qualifying amount)or more in federal
awards from all sources, including other agencies, in any fiscal year for which you expended funds for project
costs and were not required to conduct a single audit,you must complete and return the certification statement on 411)
the following page.
This is an annual requirement for every year in which you expended funds for this project.
3. If your agency receives multiple awards from the department,only one annual submittal of this information is
required.
Please submit a copy of your OMB Circular A-133 single audit or the Single Audit Not Required Certification to:
Illinois Department of Transportation
Audit Section, Rm. 126
Attn: Julie Brooks
2300 South Dirksen Parkway
Springfield, IL 62764
The single audit must be comprised of four parts. You have the option of including the four parts in one report or a
combination of reports. The four parts are commonly known as:
1. Comprehensive Annual Financial Report(Financial Statements).
2. Schedule of Expenditures of Federal Awards and Independent Auditor's Report thereon.
3. Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and other matters
based on an Audit of Financial Statements performed in accordance with Government Auditing Standards.
4. Independent Auditor's Report on Compliance with Requirements Applicable to each Major Program and on
Internal Control over Compliance in accordance with OMB Circular A-133. '4111)
Additional information which should be submitted:
1. Corrective Action Plan(s), if applicable.
2. Management Letter, if applicable.
3. Status of Prior Year Findings, is applicable.
For your convenience, you may also submit the information via email to Julie Brooks at Julie.Brooksaillinois.gov or via
fax at(217)785-7624. If you have any questions, please contact Julie Brooks or Ron McKechan at(217) 782-5148.
414)
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NOTICE
• Do not submit this certification to the department with your signed contract.
• This certification applies ONLY to governmental agencies, local units of government and non-profit agencies
expending federal funds for this project. It does not apply to for-profit public or private entities.
• If OMB Circular A-133 applies to your organization,this certification or a copy of your OMB A-133 single audit must
be submitted to the department at the end of your fiscal year for any fiscal year in which you expended any federal
funds related to this contract.
Single Audit Not Required
I certify that did not expend$500,000 or more in federal
awards in our fiscal year and was not required to have a single audit conducted.
Signature
Title
Subrecipient Contact Information
Subrecipient:
Contact Person: Title:
Address: Phone No.
Fax No.
Fiscal Year End:
Email address:
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c.
c.