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10-184
f Resolution No. 10-184 RESOLUTION RATIFYING THE EXECUTION OF AN INTERAGENCY AGREEMENT TO ACCEPT A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY UNDER THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that it hereby ratifies and approves the execution of an Interagency Agreement to accept a grant from the Illinois Criminal Justice Information Authority under the American Recovery and Reinvestment Act of 2009, by Ed Schock, Mayor, Colleen Lavery, Finance Director, and Jeffrey Swoboda, Chief of Police, regarding the Starcom funding for local law enforcement agencies, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: September 22, 2010 Adopted: September 22, 2010 Vote: Yeas: 6 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk PROGRAM TITLE: Recovery Act Justice Assistance Grants 2009 Starcomm Funding for Local Law Enforcement Agencies AGREEMENT NUMBER: 809208 ESTIMATED START DATE: September 1,2010 SOURCES OF PROGRAM FUNDING: I 88,800.00 ARRA Recovery Act Justice Assistance Grants 2009: $ 0.00 Matching Funds(not required: 88,800.00 TOTAL: $ IMPLEMENTING AGENCY(Village,County City of): 'of Bgin 150 Dexter Court,Bgin IL 60120 ADDRESS: FEDERAL EMPLOYER IDENTFICATION NUMBER: 36-6005862 DATA UNIVERSAL NUMBERING SYSTEMS#: 010224772 CCR REGISTRATION EXPIRATION DATE: 1/21/2011 CCR Number/CAGE CODE: I 5CHL9 AUTHORIZED OFFICIAL(Mayor,President,or Manager): Edward Shock, Mayor Telephone: 847-931-5595 PROGRAM FINANCIAL OFFICER(Treasurer, CFO): Colleen Lavery, Finance Director • 847-931-5636 Telephone: • PROGRAM AGENCY(Sheriff's Office/Police Dept): Bgin Police Department 151 Douglas Avenue,Bgin IL 60120 ADDRESS: 928349711 DATA UNIVERSAL NUMBERING SYSTEMS#: 6/22/2011 CCR REGISTRATION EXPIRATION DATE: 3ZLT3 CCR Number/CAGE CODE: AUTHORIZED OFFICIAL(Chief/Sheriff): Chief Jeffrey Sw oboda 847-289-2761 847-289-2750 Telephone/Fax: / E-Mail: sw°bodej@cityofelgin.org FISCAL CONTACT PERSON(include Title): Management Analyst Kristie I Ghon Telephone/Fax: 847-289-2970 / ( 847-289-2750 hilton_k@cityofelgin.org E-Mail: PROGRAM CONTACT PERSON(include Title): Management Analyst Kristie Hilton 847-289-2970 847 289-2750 Telephone/Fax: / haton_k@cityofelgin.org E-Mail: City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 INTERAGENCY AGREEMENT American Recovery and Reinvestment Act of 2009 Edward Byrne Memorial Justice Assistance Grant Program This interagency agreement is entered into by the Illinois Criminal Justice Information Authority, with its offices at 300 W.Adams,Chicago, Illinois 60606,hereinafter referred to as the "Authority,"and the City of Elgin on Behalf of the Elgin Police Depai l«ient, hereinafter referred to as the "Implementing Agency," with its principal offices at 150 Dexter Court, Elgin, Illinois 60120, for implementation of the 2009 Starcomm Funding for Local Law Enforcement Agencies Program. WHEREAS, Section 7(k) of the Illinois Criminal Justice Information Act (20 ILCS 3930/7(k)) establishes the Authority as the agency "to apply for, receive, establish priorities for, allocate, disburse and spend grants of funds that are made available...from the United States pursuant to the federal Crime Control Act of 1973,as amended, and similar federal legislation, and to enter into agreements with the United States government to further the purposes of this Act,or as may be required as a condition of obtaining federal funds;" and WHEREAS, pursuant to the Authority's rules entitled "Operating Procedures for the Administration of Federal Funds," (20 Illinois Administrative Code 1520 et seq.) the Authority awards federal funds received by the State of Illinois pursuant to the Omnibus Crime Control and Safe Streets Act of 2002 and agency agreements with State agencies and units of local government for the use of these federal funds;and WHEREAS,the American Recovery and Reinvestment Act(Recovery Act) of 2009,a one time source funding,has obligated funds for the Justice Assistance Grants,and WHEREAS, pursuant to the Edward Byrne Memorial Justice Assistance Grant (JAG) Program the Authority, names the following purpose areas as-the focus of the American Recovery and Reinvestment Act Edward Byrne Memorial Justice Assistance Grant(JAG)Progranifor federal fiscal year 2009: 1. Law enforcement programs. 2. Prosecution and court programs. 3. Prevention and education programs. 4. Corrections and community corrections programs. 5. Drug treatment and enforcement programs. 6. Planning,evaluation,and technology improvement programs. 7. Crime victim and witness programs WHEREAS, the Authority designated the Implementing Agency to receive funds for the purpose of implementing a program to address one of the named areas: NOW,THEREFORE,BE IT AGREED by and between the Authority and the Implementing Agency as follows: SECTION 1. DEFINITIONS ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit I • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 "Program": means a plan set out in a Program Description that identifies and proposes to address problems related to one of the named areas and that contains a statement of objectives,strategies for achieving those objectives,and a method for assessing the effectiveness of those strategies. SECTION 2. PERIOD OF PERFORMANCE AND COSTS INCURRED The period of performance of this agreement shall be from September 1,2010 through December 31, 2010. Costs incurred before the execution date of this agreement may be charged to this agreement if included in Exhibit B, incurred during the period of performance,and the Implementing Agency performed in accordance with the terms and conditions of this agreement. The Authority shall not be responsible for costs incurred before or after the period of performance of this agreement. SECTION 3. COMMENCEMENT OF PERFORMANCE If performance has not.conunenced within 60 days of the starting date of this agreement, the Implementing Agency agrees to report by letter to the Authority the steps taken to initiate the program, the reasons for the delay,and the expected starting date. If the program is not operational.within 90 days of the starting date of this agreement,the Implementing Agency agrees to submit a second letter to the Authority explaining the implementation delay.The Authority may at its discretion either cancel this agreement or extend the implementation date of the program past the 90-day period. If the program is interrupted for more than 30 days after commencement, due to loss of staff or any other reason,the Implementing Agency agrees to notify the Authority in writing explaining the reasons for the interruption and the steps being taken to resume operation of the program.The Authority may,at its discretion, reduce the amount of federal funds awarded and/or terminate this agreement if the program is interrupted for more than 90 days. If this agreement is terminated due to this section,the Authority will only pay for those services rendered as of the date service delivery ceased.Any funds advanced to the Implementing Agency and not expended as of that date shall be repaid to the Authority upon notification by the Authority. SECTION 4. PAYMENT The Authority agrees to make payment to the Implementing Agency for the administration and implementation of the program described in Exhibit A.Upon receipt of the fiscal and progress reports described in Section 11 of this agreement, quarterly payments will be made to the Implementing Agency. No payment will be made until all outstanding reports are received by the Authority, including outstanding reports from previously funded Authority programs. In addition,due to the unique requirements of the program being funded,the Implementing Agency may request that an advance payment be made during any quarter and must include supporting documentation with the request.Requests for advance payment are subject to review and approval.No payment will be made to an Implementing Agency unless and until the Implementing Agency is in full compliance with applicable State and federal laws and the terms and conditions of this agreement. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 2 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The maximum amount of federal funds payable under this agreement is$88,800.00. The Implementing Agency must provide for the deposit of federal and matching funds into a bank account in the name of the Implementing Agency.Federal funds shall be immediately deposited into such bank account.The Implementing Agency may deposit such funds into an account separate from any of its other bank accounts,or treat such funds as a separate line item per its budget and audited financial statements. If the Implementing Agency receives more than one award from the Authority,the Implementing Agency shall ensure that the federal and matching funds for each award are accounted for separately. SECTION 5. MATCH No Match shall be required for JAG Recovery Act funds,since the Authority Board approved a waiver of the match requirement for these funds. SECTION 6. PROGRAM DESCRIPTION AND BUDGET The Implementing Agency agrees to undertake and perform in a satisfactory manner in accordance with the terms and conditions of this agreement, the program described in the Program Description attached and incorporated as Exhibit A,the Budget attached and incorporated as Exhibit B,and the Core Application attached and incorporated as Exhibit C. SECTION 7. EXHIBITS ; • The documents appended are made a part of this agreement as exhibits.The Implementing Agency shall perform the • services subject to this agreement in accordance with all terms,conditions,and provisions set forth in such exhibits. SECTION 8. NON-SUPPLANTATION The Implementing Agency certifies that federal and matching funds made available under this agreement will not be used to supplant/replace State or local funds that would otherwise be made available to the Implementing Agency for . purposes related to law enforcement.The Implementing Agency certifies that federal and matching funds made available under this agreement will be used to supplement/increase existing funds for such purposes. SECTION 9. OBLIGATIONAL LIMITATION Payment under this agreement is subject to passage of a suitable and sufficient appropriation by the Illinois General Assembly.Obligations of the State of Illinois will cease immediately without penalty of further payment being required in any fiscal year should the actions of the General Assembly or any applicable funding source result in the failure to appropriate or otherwise make available sufficient funds for this agreement. SECTION 10. PROGRAM INCOME All income, including income resulting from asset seizures or forfeitures,generated as a direct result of the program described in Exhibit A shall be deemed program income. Program income must be used for the purposes and under the conditions applicable to the use of grant funds. The federal proportion of program income must be accounted for up to the same ratio of federal participation as funded in the program. Program income may be retained by the ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 3 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 Implementing Agency for any purpose that furthers the objectives of the Byrne Formula Grant Program. Implementing Agency shall report and account for such program income as required by the Authority. SECTION 11. REPORTING AND EVALUATION REQUIREMENTS Unless required on a more frequent basis by the Authority,the Implementing Agency shall submit the following reports to the Authority on a quarterly basis,with quarters beginning at the start of the calendar year,by the 15th day of each month following the previous quarter: • progress reports for the preceding quarter relevant to the performance indicators listed in Exhibit A; • fiscal reports detailing financial expenditures for the previous quarter; • and any other reports specified by the Authority. The Implementing Agency is further required to submit a final financial status report following termination of the program,the content and form of which will be determined by the Executive Director of the Authority. The Implementing Agency agrees to comply with the Office of Justice Program guidelines for the evaluation of programs.The Implementing Agency agrees to report any additional informatiibn required by the Executive Director of the Authority. SECTION 12. MAINTENANCE OF RECORDS • The Implementing Agency agrees to retain financial and program records for a minimum of 3 years after the expiration date of this agreement,or 3 years after closure of Implementing Agency's most recent audit report, whichever is later.The Implementing Agency shall maintain, for this 3-year period,adequate books,records;and supporting documents to verify the amounts,recipients,and uses of all disbursements of funds passing in conjunction with this agreement;the agreement and all books,records,and supporting documents related to the agreement shall be available for review and audit by the Auditor General,federal awarding agency personnel,the Authority,or any person duly authorized by the Authority;and the Implementing Agency agrees to cooperate fully with any audit conducted by the Auditor General,the federal awarding agency,the Authority or any person duly authorized-by-the Authority,and to provide full access to all relevant materials.Failure to maintain the books,records, and supporting documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the agreement for which adequate books,records,and supporting documentation are not available to support their purported disbursement. In addition,the Implementing Agency understands and agrees that the Department of Justice(DOJ),including the Office of Justice Programs(OJP),Office of the Inspector General (OIG)and its representatives,and the Government Accountability Office(GAO)are authorized to interview any officer or employee of the Implementing Agency regarding transactions related to the Recovery Act Award. Furthermore,DOJ and GAO are authorized to interview subgrantees,contractors and subcontractors regarding transactions related to this award. If any litigation,claim,negotiation,audit,review,or other action involving the records has been started before the expiration of the 3-year period,the records must be retained until the completion of the action and resolution of all issues that arise from it or until the end of the regular 3-year period,whichever is later. SECTION 13. INSPECTION AND AUDIT ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 4 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 If required by revised Office of Management and Budget Circular A-133 "Audits of States,Local Governments,and Non-Profit Organizations," the Implementing Agency agrees to provide for an independent audit of its activities. Audits shall be made annually, unless A-133 allows the Implementing Agency to undergo biennial audits.Audits shall be made in accordance with the General Accounting Standards for Audit of Governmental Organizations, Programs,Activities and Functions,the Guidelines for Financial and Compliance Audits of Federally Assisted Programs,any compliance supplements approved by the Office of Management and Budget,and generally accepted auditing standards established by the American Institute of Certified Public Accountants.Copies of all audits must be submitted to the Authority no later than 9 months after the close of the Implementing Agency's audit period. Known or suspected violations of any law encountered during audits,including fraud,theft,embezzlement,forgery, or other serious irregularities,must be immediately communicated to the Authority and appropriate federal, State, - - and local law enforcement officials. The Implementing Agency agrees to develop and maintain a record-keeping system to document all agreement related activities and expenditures.These records will act as the original source material for compilation of the data required in Section 11 and all other program activity. The Authority,the Illinois Auditor General and the Illinois Attorney General shall have access for purposes of monitoring, audit and examination to all relevant books, documents,papers, and records of the Implementing Agency,and to relevant books,documents,papers and records of subcontractors. SECTION 14. CLOSE-OUT REQUIREMENTS Within 45 days of the expiration date of this agreement or any approved extension thereof the following documents must be submitted by the Implementing Agency to the Authority:(a)final financial status report; (b)final progress reports;(c)property inventory report; (d)any refund of unexpended funds,and(e)other documents requited by the Authority. SECTION 15. PROCUREMENT REQUIREMENTS,REQUESTS FOR PROPOSALS,CONFLICT OF INTEREST All procurement transactions shall be conducted by the Implementing Agency in a manner to provide,to the maximum extent practical,open and free competition.The Implementing Agency must use procurement procedures that minimally adhere to all applicable laws,executive orders and federal guidelines.The Implementing Agency shall also adhere,and assure that its contractors and subcontractors adhere, to all applicable certification and disclosure requirements of the Illinois Procurement Code. The Implementing Agency shall follow its established procurement process if it minimally adheres to applicable federal guidelines, and the following requirements. If the Implementing Agency's established procurement process is less competitive than the following requirements, the following more competitive requirements must be adhered to in lieu of the Implementing Agency's procurement process. • For procurements of$100,000 or less,the Implementing Agency must solicit quotes or bids from at least three sources. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 5 • + „ i City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 • For procurements over$100,000,the Implementing Agency must formally advertise the proposed procurement through an Invitation for Bids(IFB),or a Request for Proposals(RFP)process. All RFPs over$100,000, that involve the use of federal or matching funds,must be submitted by the Implementing Agency to the Authority for review and written approval prior to their issuance.In addition,the Authority reserves the right to request that any RFP or IFB,regardless of its dollar amount,be submitted to the Authority for review and approval prior to its issuance. As required by the Authority,the Implementing Agency shall submit documentation regarding its procurement procedures and grant-funded purchases for Authority review and approval,to assure adherence to applicable federal guidelines. SECTION 16. ASSIGNMENT The Implementing Agency shall make no assignment or transfer of this agreement,any subcontract under this agreement or of any of the monies due hereunder without prior written approval of the Authority.In the event that the Authority approves such an assignment or transfer,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is assigned or transferred as fully and completely as the Implementing Agency is bound and obligated. SECTION 17. SUBCONTRACTING The use of subcontractors for any work or professional services that involves the use of federal or matching funds is subject to Authority approval.Any work or professional services subcontracted for shall be specified by written- contract rittencontract and subject to all terms and conditions contained in this agreement.If the use of subcontractors is approved • by the Authority,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is subcontracted as fully and completely as the Implementing Agency is bound and obligated.The Implementing Agency shall make reasonable efforts to assure that all subcontractors adhere to the terms and conditions of this agreement.The Authority shall not be responsible for the performance,acts or omissions of any subcontractor. • Subcontracts over$100,000 that are funded with federal or matching funds must be submitted by the Implementing Agency for Authority review and approval prior to their effective dates and execution by the Implementing Agency.In addition,the Authority reserves the right to require that any subcontract funded with federal or matching funds, regardless of its dollar amount,be submitted to the Authority for review and approval prior to its effective date and execution by the Implementing Agency. As required by the Authority, the Implementing Agency shall submit documentation regarding contracts to be funded with federal or matching funds for Authority review and approval, to assure adherence to applicable federal guidelines. Approval of the use of subcontractors by the Authority does not relieve the Implementing Agency of its obligation to assure performance under this agreement. SECTION 18. INDEPENDENT CONTRACTOR ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 6 s City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The Implementing Agency, in the performance of this agreement, shall act as an independent contractor and not as an agent or employee of the Authority.The Authority shall not be responsible for the performance,acts or omissions of the Implementing Agency.The Implementing Agency shall be liable,and agrees to be liable for,and shall indemnify, defend and hold the Authority harmless for all claims,suits,judgments and damages arising from the performance of this agreement,to the extent permitted by law. SECTION 19.EQUIPMENT REQUIREMENTS If, for an item of equipment described in Exhibit B to be funded with either federal or matching funds,the Implementing Agency does not have a purchase order dated within 90 days after the start date of the agreement,the Implementing Agency shall submit a letter to the Authority explaining the delay in the purchase of equipment.The Authority may,in its discretion: A. Reduce the amount of federal funding; B. Cancel this agreement; C. Allow the Implementing Agency to reallocate the federal or matching funds that were allocated for such equipment to other allowable,Authority approved costs;or D. Extend the period to purchase this equipment past the 90-day period. Equipment purchased using federal or matching funds shall be year 2000 compliant and shall be able to process all time/date data after December 31, 1999. SECTION 20.INFORMATION TECHNOLOGY REQUIREMENTS If for an item or services,listed in Exhibit B,is for networking or information technology(IT)system which involves information sharing system with interstate connectivity between jurisdiction shall to the extent possible use existing networks as the communication backbone.Unless the Implementing Agency can demonstrate to the satisfaction of the Authority that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. Furthermore,any information technology system founded or supported by grant or match funds with comply with 28 C.F.R.Part 23. If the Authority determines that 28 C.F.R.Part 23 is applicable,the Authority at its discretion may perform an audit to ensure system is in compliance, fines may apply for violations. The Implementing Agency,if they are not going to use existing networks and IT systems,should provide documentation to demonstrate the above conditions. This documentation should be provided at the time of the grant documentation submission.If it only becomes apparent after the start of the grant period that above conditions for not using existing networks and IT systems is not feasible then documentation shall be provided to the Authority for approval prior to begin work. The Authority's Illinois Integrated Justice Information System's Project manager,at 312-793-8550,should receive written notification regarding any information technology project funded by this grant.The Implementing Agency must maintain an administrative file documenting the meeting of this requirement. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 7 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 SECTION 21.INFORMATION SHARING The Implementing Agency, in an effort to support public safety and information sharing,is required to use the National Information Exchange Model(NIEM)specifications and guidelines for this grant in the development of data elements for data exchange systems.The Implementing Agency shall publish and make available without any restrictions all schemas developed under this grant to the component registry.NIEM guidelines are as follows: 1. Instances must validate against the set of NIEM reference schemas.Schemas conformant to the NIEM must import and reference the NIEM Schema namespace or NIEM namespaces they need to use(Universal, Common,Justice, etc.)or a correct NIEM Schema Subset(same namespaces). Note that importing the NIEM Justice Domain namespace will cascade to importing Common and Universal. Also,note that if an instance validates against a correct subset of the NIEM reference schemas,then it will validate against the MEM reference schemas. 2. If the appropriate component(type,element,attribute,etc.)required for an IEPD exists in the NIEM,use that component.Do not create a duplicate component of one that already exists. 3. Be semantically consistent.Use NIEM components in accordance with their definitions.Do not use a NIEM element to encapsulate data other than what its definition describes. 4. Follow the IEPD(Information Exchange Package Documentation)Lifecycle as described in NIEM documentation and define all required artifacts at each step. 5. Adhere to the NIEM Naming and Design Rules(NDR)to ensure correct,consistent schema development.•- SECTION 22. CONFLICT OF INTEREST The Implementing Agency agrees to comply with applicable provisions of the Illinois Procurement Code(30 ILCS 500)prohibiting conflicts of interest,and all the terms,conditions and provisions of the code apply to this agreement and are made a part of this agreement the same'as though they were incorporated and included herein.' ' No employee,officer or agent of the Implementing Agency shall participate in the selection,or in the award or administration of a contract supported by federal funds if a conflict of interest,real or apparent,would be involved. The Implementing Agency shall establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others. SECTION 23. IMPLEMENTING AGENCY COMPLIANCE The Implementing Agency agrees to comply with all applicable laws,regulations,and guidelines of the State of Illinois,the Federal Government and the Authority in the performance of this agreement,including but not limited to: The Omnibus Crime Control and Safe Streets Act of 1968,as amended;Anti-Drug Abuse Act of 1988; Bureau of Justice Assistance's Byrne Formula Grant Program Guidance document; and Program Guidelines for the Drug Control and System Improvement Formula Grant Program(53 FR 52244 et seq.,effective December 27, 1988). ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 8 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The Office of Justice Programs'Financial Guide; Office of Management and Budget Circulars A-21,A-87, A-102, A-110, A-122, and A-133; Illinois Grant Funds Recovery Act(30 ILCS 705); Illinois Procurement Code (30 ILCS 500); State Comptroller Act(15 ILCS 405); and rules of the Authority(20 Ill. Adm. Code 1520 et seq.). The provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedures;Part 20,Criminal Justice Information Systems;Part 22,Confidentiality of Identifiable Research and Statistical Information;Part 23,Criminal Intelligence Systems Operating Policies;Part 30,Intergovernmental Review of Department of Justice Programs and Activities;Part 38, Equal Treatment for Faith-Based Organizations;Part 42,Non-Discrimination/Equal Employment Opportunity Policies and Procedures;Part 46,Protection of Human Subjects;Part 61,Procedures for Implementing the National Environmental Policy Act;Part 63,Floodplain Management and Wetland Protection Procedures;Part 66,Uniform administrative requirements for grants and cooperative agreements to State and local governments;Part 67,Government wide Debarment and Suspension(Nonprocurement); and Part 69,New Restrictions on Lobbying;Part:70;Uniform administrative requirements for grants and agreements(including subawards)with institutions of higher education,hospitals and other non-profit organizations;Part 83,Government-wide requirements for drug-free workplace(Grants). OMB Circular A-102 "Grants and Cooperative Agreements with State and Local Governments,"revised October 7, 1994 OMB Circular A-21 "Cost Principles for Educational Institutions,"revised April 26, 1996(codified at 28 CFR Part 66,by reference) • -r OMB Circular A-87"Cost Principles for State,Local and Indian Tribal Governments,"revised May 4, 1995 (codified at 28 CFR Part 66,by reference) OMB CircularA-133 "Audits of States,Local Governments and Nonprofit Institutions,"revised June 30, • • 1997(codified at CFR Part 66 and Part 70) - Section 8136 of the Department of Defense Appropriations Act of 1988(P.L. 100-463,effective October 1, 1988). National Environmental Policy Act of 1969,42 U.S.C.pars.4321 et seq.;Environmental Protection Agency regulations(40 CFR Chapter 1);and Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61). National Historic Preservation Act of 1966,as amended, 16 U.S.C.pars.470 et seq.;Executive Order 11593. Flood Disaster Protection Act of 1973,42 U.S.C.pars 4001 et seq. Clean Air Act of 1970,42 U.S.C.pars. 7401 et seq. Clean Water Act, 33 U.S.C.pars. 1368 et seq.;Executive Order 11738. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 9 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 Federal Water Pollution Control Act of 1948,as amended,33 U.S.C.pars. 1251 et seq. - Safe Drinking Water Act of 1974,42 U.S.C.pars. 300f et seq. Endangered Species Act of 1973, 16 U.S.C.pars. 1531 et seq. Wild and Scenic Rivers Act of 1968,as amended, 16 U.S.C.pars. 1271 et seq. Historical and Archeological Data Preservation Act of 1960,as amended, 16 U.S.C.pars.469 et seq.;and Protection of Historic Properties regulations(36 CFR Part 800). Coastal Zone Management Act of 1972, 16 U.S.C. pars. 1451 et seq. Coastal Barrier Resources of 1982, 16 U.S.C.pars. 3501 et seq. Indian Self Determination Act,25 U.S.C.par.450f. - Intergovernmental Cooperation Act of 1968,42 U.S.C.4201 et seq. Uniform Relocation Assistance and Real.Property Acquisition Policies Act of 1970,42 U.S.C.pars.4601 et ` seq. Hatch Political Activity Act of 1940,as amended,5 U.S.C.pars. 1501 et seq. • - Animal Welfare Act of 1970, 7 U.S.C.pars.2131 et seq. - Demonstration Cities and Metropolitan Development Act of 1966,42 U.S.C.pars. 3301 et seq. Federal Fair Labor Standards Act-of 1938,as amended,29 U.S.C.pars. 201 et seq. The following acts relating to the sharing of forfeited assets: 720 ILCS 5/36-1 through 36-4, 720 ILCS 5/37-1 through 37-5,720 ILCS 550/12,720 ILCS 570/505, 720 ILCS 600, 725 ILCS 150. Such rules and regulations as the Depaitinent of State Police establish pursuant to Section 5 of the Intergovernmental Drug Laws Enforcement Act, 30 ILCS 715/5,and the Illinois Law Enforcement Information Network(ILEIN). The rules of the Depattuient of State Police regulating the Intergovernmental Drug Laws Enforcement Act (20 Ill.Adm. Code 1220 et seq.). SECTION 24. NATIONAL ENVIRONMENTAL POLICY ACT AND RELATED LEGISLATION If the Implementing Agency undertakes new activities related to the use of federal grant or matching funds in connection with the program that include one or more of the activities listed below, the Implementing Agency shall assist the Authority and the U.S.Depai intent of Justice,Bureau of Justice Assistance(BJA), in complying with the National Environmental Policy ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 10 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 Act(NEPA)and other related federal environmental impact analyses requirements, including but not limited to those listed in Section 21 of this agreement. The Implementing Agency acknowledges that this section applies to new activities whether or not they are being specifically funded with federal grant or matching funds, in connection with the program.As long as the new activity is being conducted by the Implementing Agency,or any subgrantee,subcontractor,or any third party,and the new activity needs to be undertaken in order to use the federal grant or matching funds in connection with the program,the terms of this section must be met. Prior to obligating federal grant or matching funds in connection with the program,the Implementing Agency must determine if any of the following activities will be related to the use of such federal grant or matching funds.The Implementing Agency must notify the Authority in writing if it will be conducting any of the following activities,when the activity is undertaken in order to use,or is funded with, federal grant or matching funds in connection with the program: • New construction • • Minor renovation or remodeling of a property either(a)listed or eligible for listing on the National Register of Historic 't . Places or(b)located within a 100-year flood plain. • A renovation,lease,or any other proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size. • Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or educational environments. For existing and continuing programs or activities that will be funded with federal grant or matchingifunds through the Authority,upon request by the Authority as directed by BJA, the Implementing Agency shall cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. SECTION 25. EQUAL EMPLOYMENT OPPORTUNITY PROGRAM If the Implementing Agency has'50 or more employees and is receiving at least$25,000 through this agreement,or• another grant funded by the U.S.Department of Justice,the Implementing Agency shall formulate,implement and maintain an equal employment opportunity program in accordance with 28 CFR Part 42,Nondiscrimination;Equal Employment Opportunity;Policies and Procedures.If required by this section,the Implementing Agency certifies that an equal employment opportunity program will be in effect during the period of performance of this agreement. In addition,an Implementing Agency receiving$500,000 or more through this agreement,or$1,000,000 or more in aggregate grant funds in an 18 month period,shall submit a copy of its equal employment opportunity plan to the Authority. The Implementing Agency shall complete and submit an EEO Plan Certification to the Authority.This Certification will indicate if the Implementing Agency is required to have an EEO Plan or if the Implementing Agency is exempt from this requirement. SECTION 26. NONDISCRIMINATION The Implementing Agency certifies that no person shall be excluded from participation in,denied the benefits of, subjected to discrimination under,or denied employment in connection with any activity funded under this ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 11 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 agreement on the basis of race, color, age,religion, national origin,disability,or sex. The Implementing Agency agrees to have written sexual harassment policies which satisfy the requirements set forth in the Illinois Human Rights Act.(775 ILCS 5). National origin discrimination includes discrimination on the basis of limited English proficiency(LEP).To ensure compliance with Title VI and the Safe Streets Act,recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to programs.Meaningful access may entail providing language assistance services, including oral and written translation when necessary. Faith-Based and Community Organizations that statutorily qualify as eligible applicants under OW programs are invited and encouraged to apply for assistance awards and will be considered for awards on the same basis as any other eligible applicants and,if they receive assistance awards, will be treated on an equal basis with all other grantees in the administration of such awards.No eligible applicant will be discriminated against on the basis of its religious character or affiliation,religious name, or the religious composition of its board of directors or persons working in the organization. The Implementing Agency assures compliance with the following laws,and all associated rules and regulations: - Non-Discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968,as amended, 42 U.S.C.3789(d); Title VI of the Civil Rights Act of 1964,as amended; - Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18,2002, Volume 67,Number 117,Page 41455-41472);and Executive Order 13166 Limited English Proficiency Resource Document: Tips and Tools from the Field; - Section 504 of the Rehabilitation Act of 1973,as amended; The Americans with Disabilities Act,42 U.S.C. 12101 et seq.; - Title IX of the Education Amendments of 1972; - The Age Discrimination Act of 1975; - The Department of Justice Non-Discrimination Regulations,28 CFR Part 42,subparts C,D,E,and G; - The Department of Justice regulations on disability discrimination,28 CFR Part 35 and Part 39; - The Illinois Human Rights Act,775 ILCS 5; - The Public Works Employment Discrimination Act,775 ILCS 10; - The Illinois Environmental Barriers Act,410 ILCS 25. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 12 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 All applicable provisions,rules and regulations of these Acts are made a part of this agreement by reference as though set forth fully herein. In the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color, age,religion, national origin, disability,or sex against the Implementing Agency,or any subgrantee or contractor of the Implementing Agency,the Implementing Agency will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. The Implementing Agency shall complete and submit the Civil Rights Certification. If the Implementing Agency has had findings of discrimination within the past 5 years,a copy of any findings of discrimination must be sent to the Authority along with the Certification. The Implementing Agency certifies that it shall not pay any dues or fees on behalf of its employees or agents or subsidize or otherwise reimburse them for payment of their dues or fees to any club which unlawfully discriminates, and that it shall comply with all provisions of the Discriminatory Club Act(775 ILCS 25). SECTION 27. CONFIDENTIALITY OF INFORMATION The Implementing Agency agrees not to use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with this program and all applicable federal guidelines And legislation. Such information shall be immune from legal process and shall not,without the consent of the person furnishing the information,be admitted as evidence or used for any purpose in any action,suit or other judicial, - legislative or administrative proceeding. The Implementing Agency shall adhere to all confidentiality provisions of 42 U.S.C. 3789(g)and 28 CFR Part 22, applicable to the collection,use,and revelation of data or information. As applicable, the Implementing Agency,agrees to protect the confidentiality of narcotic related intelligence and investigative information and to maintain the security of such information.The Implementing Agency certifies that it shall take full responsibility and will be accountable for narcotic-related intelligence and investigative information collected, maintained and disseminated as a result of the program described in Exhibit A and that program personnel will comply with all standards set forth in this agreement. As applicable,all program personnel shall comply with the obligations for confidentiality and dissemination of narcotic-related intelligence and investigative information placed on inspectors for the Department of State Police by the Depar tnrent's rules of Conduct(20 Ill.Adm, Code 1220.130(h)),by the Department's internal operating procedures(DCI OPS 9 Dissemination of Narcotic-Related Information to Other Agencies,August 15, 1979;MDI-26 Dissemination of Intelligence and Investigative Information,June 15, 1981),U.S. Department of Justice Criminal Intelligence Operating Policies,F.R., vol.43,no. 127,June 30, 1978, and by such other rules of the Department or the Authority as may hereafter be adopted. SECTION 28. CERTIFICATIONS REGARDING DEBARMENT AND A DRUG-FREE WORKPLACE As required by the Authority, the Implementing Agency shall complete and submit the Certification Regarding A Drug-Free Workplace and shall certify that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 13 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 department or agency. The Implementing Agency certifies that it has not been barred from contracting with any unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended. SECTION 29. CERTIFICATION REGARDING LOBBYING. Federal funds are prohibited from being used for influencing or attempting to influence persons in connection with covered federal transactions,which include the awarding,making,entering into,extension,continuation,renewal, amendment,or modification,of federal grants or contracts.The Implementing Agency understands and agrees that it cannot use any federal funds,either directly or indirectly, in support of the enactment, repeal,modification or adoption of any law,regulation or policy, at any level of government,without the express prior written approval of the federal awarding agency. If receiving more than$100,000 pursuant to this agreement, Implementing Agency agrees to provide a Certification Regarding Lobbying to the Authority and, if applicable,a Disclosure of Lobbying Activities form. If a subcontractor will receive more than$100,000 in federal funds pursuant to this agreement,Implementing Agency will provide to the Authority a Certification Regarding Lobbying and, if applicable,a Disclosure of Lobbying-Activities form signed by the subcontractor.The Implementing Agency must provide these certifications and disclosures as required by the Authority. • L SECTION 30. INTERNATIONAL ANTI-BOYCOTT CERTIFICATION The Implementing Agency certifies that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act. SECTION 31. DRUG FREE WORKPLACE CERTIFICATION ..If the Implementing Agency has 25 or more employees and is receiving$5,000 or more under this agreement,the Implementing Agency certifies that it provides,and will continue to provide,a drug free workplace in accordance with the Drug Free Workplace Act(30 ILCS 580). The Act requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of the contract or grant and debarment of contracting or grant opportunities with the State for at least one(1)year but not more than five(5)years. For the purpose of this certification, "grantee" or"contractor" means a corporation,partnership,or other entity with twenty-five(25)or more employees at the time of issuing the grant,or a department,division,or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 14 City of Elgin on Behalf of the Elgin Police Department 1009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that,as a condition of employment on such contract or grant,the employee will: (A) abide by the terms of the statement;and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. (b) Establishing a drug free awareness program to inform employees about: . (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling,rehabilitation,and employee assistance program;and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B)of paragraph(3)of subsection(a)above from•an employee:or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,any employee who is so convicted,as required by section 580/5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment,and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. • SECTION 32. DISCLOSURE OF SOLICITATION FOR EMPLOYMENT ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit IS City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The Implementing Agency shall notify the Authority's Ethics Officer if the Implementing Agency solicits or intends to solicit for employment any of the Authority's employees during any part of the award funding process or during the term of any interagency agreement awarded. SECTION 33. ELIGIBILITY FOR EMPLOYMENT IN THE UNITED STATES The Implementing Agency shall complete and keep on file,as appropriate, the Immigration and Naturalization Service Employment Eligibility Form(I-9).This form shall be used by the Implementing Agency to verify that persons employed by the Implementing Agency are eligible to work in the United States. SECTION 34. DISPOSITION REPORTING The Implementing Agency certifies that it is in compliance with the reporting provisions of the Criminal Identification Act(20 ILCS 2630),when applicable,and agrees to cooperate with the Authority and other parties in the implementation of the State's Criminal Records Improvement Plan,developed by the Authority pursuant to federal law. ,,,.. SECTION 35.CRIMINAL INTELLIGENCE SYSTEM OPERATING POLICIES If the program described in Exhibit A is subject to requirements of the Criminal Intelligence System Operating Policies,28 CFR Part 23,the Implementing Agency certifies to the Authority that the program shall conform with the operating policies set forth in 2&CFR Part 23.20 and meets funding criteria set forth in 28 CFR Part 23.30.If the program is subject to these requirements, the Implementing Agency shall cooperate with specialized-monitoring and auditing of the program as may be required by 28 CFR Part 23.40(a);and shall comply with operating policies required by 28 CFR Part 23.40(b). SECTION 36. STATEMENTS,PRESS RELEASES,ETC. When issuing statements,press releases,requests for proposals,bid solicitations,and other documents describing projects or programs funded in whole or in part with federal money,the-Implementing Agency shall clearly state(1) the percentage of the total cost of the program or project which will be financed with federal money,and(2)the dollar amount of federal funds for the project or program. SECTION 37. COPYRIGHTS,PATENTS If this agreement results in a copyright,the Authority and the Bureau of Justice Assistance reserve a royalty-free, nonexclusive and irrevocable license to reproduce,publish or otherwise use,and to authorize others to use,for government purposes, the work or the copyright to any work developed under this agreement and any rights of copyright to which a grantee,subgrantee or a contractor purchases ownership with grant support. If this agreement results in the production of patentable items,patent rights,processes,or inventions,the Implementing Agency shall immediately notify the Authority. The Authority will provide the Implementing Agency with further instruction on whether protection on the item will be sought and how the rights in the item will be allocated and administered in order to protect the public interest,in accordance with federal guidelines. SECTION 38. PUBLICATIONS ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 16 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The Implementing Agency shall submit to the Authority for review,a draft of any publication that will be issued by the Implementing Agency describing or resulting from programs or projects funded in whole or in part with federal or matching funds,no later than 60 days prior to its printing. For publications over 20 pages,the Authority will submit comments to the Implementing Agency no later than 30 days after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the 30-day review period. For publications of 20 pages or less,the Authority will submit comments to the Implementing Agency no later than 10 working days after receipt of the draft. If more than one such publication is submitted,the Authority reserves the right to extend the 10-day review period. The Authority reserves the right to require the resubmission of any publication for additional review and comment,prior to its printing. The Implementing Agency shall submit to the Authority,copies,the number of which will be specified by the Authority, of the final publication no later than 20 days prior to release of the final publication. Exceptions to the above publication requirements may be granted upon prior Authority approval. Any such publication shall contain the following statement: "This project was supported by Grant#2009-SU-B9-0055,awarded by the Bureau of Justice Assistance,Office of Justice Programs,U.S.Depaitinent of Justice,through the Illinois Criminal Justice Information Authority.Points of view or opinions contained within this document are those of the author and do not necessarily represent the official position or policies of the U.S.Department of Justice,or the Illinois Criminal Justice Information Authority." These publication requirements pertain to any written,visual or sound publication,but are inapplicable to press releases, newsletters and issue analyses. ' SECTION 39. FEDERAL TAXPAYER IDENTIFICATION NUMBER Under penalties of perjury, the Implementing Agency certifies that the name, correct taxpayer identification number, and legal status listed below are correct: Name: City of Elgin Taxpayer Identification Number: 36-6005862 (Enter the name of the entity as used to apply for the entity's EIN and the EIN.) Legal Status(check one): Individual X Governmental ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 17 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 Sole Proprietor Nonresident Alien Partnership/Legal Corporation Estate or trust Tax-exempt Pharmacy(Non-Corp.) Corporation providing or billing Pharmacy/Funeral Home/Cemetery(Corp.) medical and/or health care services Other: Corporation NOT providing or billing medical and/or health care services • SECTION 40.FEDERAL GRANT INFORMATION By signing this agreement,the Implementing Agency acknowledges that it has been informed of the following information regarding the federal funds received under this agreement: • Federal Awarding Agency:Office of Justice Programs,Bureau of Justice Assistance,Department of Justice • Catalog of Federal Domestic Assistance(CFDA)Number and Title: 16.803 Byrne Formula Grant Program • Grant Award Nance and Number: Edward Byrne Memorial Justice Assistance Grant(2009)Grant Program SU-B9-0055.Grant Award Year:Federal Fiscal Year 2009 SECTION 41.TRANSPARENCY ACT COMPLIANCE The Implementing Agency and Program Agency agree to comply with any and all requirements of 2 C.F.R. §33.200 that are imposed on recipients of federal funds by the Federal Funding Accountability and Transparency Act of 2006.The Implementing Agency and Program Agency agree to comply with the following: a)To acquire and use a DUNS(Data Universal Numbering System)number.The DUNS number shall be procured from Dun and Bradstreet,Inc online at www.dunandbradstreet.com or by calling 1-866-705-5711. Implementing Agency's DUNS Number: 010224772 - - Program Agency's DUNS Number: 928349711 b)To maintain a current registration in the Central Contractor Registration(CCR)database.The Implementing Agency must update or renew their CCR registration at least once per year to maintain an active status. Information about registration procedures can be accessed at www.ccr.gov or by calling 1- 888-227-2423. The Implementing Agency's CCR registration is valid until: 1-21-11 The Program Agency's CCR registration is valid until: 6-22-11 c)Shall provide the Authority with their Commercial And Government Entity(CAGE)Code.The CAGE Code request process is incorporated into the CCR registration. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 18 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 Implementing Agency's CAGE Code: 5CHL9 Program Agency's CAGE Code: 3ZLT3 d) The Implementing Agency and Program Agency further agree that all agreements entered into with subgrantees or contractors, shall require compliance by the subgrantee or contractor with the Federal Funding Accountability and Transparency Act of 2006 and all requirements of 2 C.F.R. §33.200 including obtaining a DUNS number and maintaining registration with the CCR. The acquisition of a DUNS number and registration with the CCR database is not required of subgrantees and contractors who are individuals. SECTION 42.ACKNOWLEDGMENT AND AGREEMENT FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands and agrees that any program involving either the identification,seizure,or closure of clandestine methamphetamine laboratories can result in adverse health,safety and environmental impacts to(1)the law enforcement and other governmental personnel involved;(2)any residents,occupants,users,and neighbors of the site of a seized clandestine laboratory;(3)the seized laboratory site's immediate and surrounding environment;:and(4)the immediate and surrounding environment of the site(s)where any remaining chemicals, equipment,and wastes from a seized laboratory's operations are placed or come to rest. When applicable,the Implementing Agency agrees that it shall adhere to guidelines and procedures to be developed by the Authority and ISP regarding the investigation and closure of clandestine methamphetamine laboratorier•as a condition of continued funding.The Implementing Agency shall also adhere to any amendments or additions to these `5 guidelines and procedures that are necessary to assure continued compliance with federal, State and local laws, • regulations and guidelines.If applicable,the Implementing Agency shall be notified of these guidelines and procedures,and any such amendments or additions,in writing,and will be required to sign an acknowledgment evidencing its receipt and agreement to adhere to these guidelines,procedures, and any amendments or additions. In the event that the Implementing Agency encounters a clandestine methamphetamine laboratory the Implementing Agency shall immediately call the Illinois State Police(ISP)Clandestine Laboratory Coordinator, at phone#(217) 785-6623 and the appropriate Drug Enforcement Administration(DEA)field office,for further instructions.In addition,unless otherwise required by the items listed below,the Implementing Agency acknowledges and certifies that it will not store,remove,transport or dispose of any chemicals, equipment and wastes used in or resulting from the operations of the clandestine methamphetamine laboratory,in connection with this program SECTION 43.REQUIRED ACTIVITES FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands and agrees that for any program involving either the identification,seizure, or closure of clandestine methamphetamine laboratories,it shall perform the following activities in accordance with Illinois State Police procedures: (1) Assure that personnel assigned or to be assigned by the grantee to the seizure or closure of clandestine methamphetamine laboratories have received medical screening. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 19 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 (2) Assure that Occupational Safety and Health Administration(OSHA)required initial and refresher training has been provided for law enforcement officials and other personnel assigned by the Implementing Agency to either the seizure or the closure of clandestine methamphetamine laboratories. (3) As determined by their specific duties,assure that personnel assigned to the program are equipped with OSHA required protective wear and other required safety equipment. (4) Assure that properly trained personnel are assigned to prepare a comprehensive contamination report on each seized/closed laboratory. (5) If directed by the ISP Clandestine Laboratory Operator Coordinator or the DEA to store,remove,transport or dispose of any chemicals and associated glassware,equipment,and contaminated materials and wastes,the Implementing Agency shall,in accordance with direction provided by ISP and/or DEA: a) Employ qualified disposal contractors to remove all chemicals and associated glassware,equipment,and contaminated materials and wastes from the site(s)of each seized clandestine laboratory. • b) Dispose of the chemicals,equipment,and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or,when allowable,properly licensed recycling facilities. c) Monitor the transport,disposal,and recycling components of above subparagraphs a and b in order to ensure proper compliance.• - r • (6) Contact the Illinois Emergency Management Agency(IEMA)command center at 1-800-782-7860 within 24 hours after it encounters a clandestine laboratory, and notify IEMA of all clandestine laboratories it encounters. IEMA serves as the single point of contact and timely notification to the IEMA command center eliminates the need for the Implementing-Agency to initiate procedures to ensure that written notification is made-to the Illinois Environmental Protection Agency(IEPA), the Illinois Department of Public Health(IDPH),the local health department and the property owner on each clandestine laboratory.IEMA facilitates the coordination of assistance from the above described agencies,as well as the Department of Children and Family services. (7) Facilitate the implementation of the written agreement regarding clandestine laboratories with the responsible state environmental agency. This agreement must provide that the responsible state environmental agency agrees to a) timely evaluate the environmental condition at and around the site of a closed clandestine laboratory and b) coordinate with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined necessary by the state environmental agency and in accordance with existing state and federal requirements;and (8) Facilitate the implementation of the written agreement with the responsible state or local services agencies to properly respond to any minor,as defined by state law,at the site.This agreement must ensure immediate response by qualified personnel who can a)respond to the potential health needs of any minor at the site b) take that minor into protective custody unless the minor is criminally involved in the methamphetamine lab activities,or is subject to arrest for other criminal violations,c)ensure immediate medical testing for ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 20 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 methamphetamine toxicity;and d)arrange for any follow-up medical tests,examinations,or health care made necessary as a result of methamphetamine toxicity. SECTION 44.LEGAL COMPLIANCE FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands agrees to comply with federal,State and local environmental,health and safety laws,regulations and guidelines applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and the disposal of the chemicals,equipment and wastes used in or resulting from the operations of these laboratories,including but not limited to: - Resource Conservation and Recovery Act(RCRA)(42 U.S.C.6901 et seq.)as amended by the Hazardous and Solid Waste Amendments(HSWA)(Pub.L.98-616). - Comprehensive Environmental Response,Compensation and Liability Act(CERCLA)(42 U.S.C. 9601 et seq.),as amended-by the=Superfund Amendments and Reauthorization Act(SARA). _• - - Hazardous Materials Transportation Act(49 U.S.C.5101 et seq.). - Occupational Safety and Health Act(OSHA)(29 U.S.C.651 et seq.). - OSHA Hazardous Waste Operations and Emergency Response Standard(29 CFR 1910.120): - OSHA Respiratory Protection Standard(29 CFR 1910.134). - OSHA Hazard Communication Standard(29 CFR 1910.1200). - Applicable U.S.Drug Enforcement Administration,guidelines and requirements. - Applicable Illinois State Police policies,procedures,guidelines and requirements. • SECTION 45. RENEGOTIATION,MODIFICATION,OR AMENDMENT OF THE INTERAGENCY AGREEMENT No alteration,variation,modification,termination,addition to or waiver of any provisions of this agreement shall be valid or binding unless in writing,and signed by the parties. For purposes of modification of this agreement which do not involve increases or decreases in funding,the signature of one representative of the Implementing Agency is sufficient.The parties agree to renegotiate,modify,or amend this agreement to ensure continued consistency with federal and State laws,and regulations. SECTION 46. INTEGRATION This document and the exhibits,amendments,and items incorporated by reference constitute the entire agreement between the parties pertaining to the subject matter of this agreement and supersede all prior and contemporaneous agreements and understandings of the parties,oral or written,which are not fully expressed herein.No alleged covenant,representation,or condition not expressed in this agreement shall affect or be effective to interpret,change ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 2I City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 or restrict the express provisions of this agreement. SECTION 47. SEVERABILITY If any term or provision of this agreement is held invalid,unenforceable,voidable or void,that term or provision shall not affect the other terms or provisions of this agreement which can be given effect without the invalid term or provision. SECTION 48. TERMINATION OR SUSPENSION OF THE INTERAGENCY AGREEMENT The Executive Director of the Authority,in accordance with the Authority's Operating Procedures for the Administration of Federal Funds,may suspend or terminate performance of this agreement for nonconformance with any State or federal law or regulation,with such guidelines as specified in this section,or with the terms or conditions of this agreement. SECTION 49.FAILURE TO FILE IN A TIMELY FASHION. In order to preclude the possibility of lapsing of funding,the Authority is requiring the timely filing of all required reports.Reports shall include but are not limited to,quarterly fiscal reports,quarterly progress reports and all reports included in the closeout materials.The quarterly fiscal and progress reports are due not more than 15 days after the end of the quarter unless another reporting schedule has been required or approved by the Authority.The final date for F submission for all of the closeout material reports is 45 days after the end of the grant period. Failure to meet the reporting dates established for the particular reports shall result in the"freezing"of all funds.The frozen funds shall not be limited to a particular grant that is delinquent,but all grant funds that the Implementing Agency has with the Authority shall be frozen.Funds will be released following the completion of all the reporting requirements. SECTION 50.REPORTING GRANT IRREGULARITIES The Implementing Agency shall promptly notify the Authority through their Grant Monitor when an allegation is made,or the Implementing Agency otherwise receives information,reasonably tending to show the possible existence of any irregularities or illegal acts in the administration of grant funds.The Authority,per its agency policy,shall determine the reasonableness of the allegation of the irregularities or illegal action and determine the appropriate course of action.Possible actions would include conducting an internal audit or other investigation or contacting the proper authorities. Illegal acts and irregularities shall include but are not limited to such matters as conflicts of interest, falsification of records or reports both data,fiscal and programmatic,and the misappropriation of funds or other assets. The Implementing Agency shall inform any sub-recipient of the Authority's grant funds that the sub-recipient is similarly obligated to report irregularities and the Implementing Agency shall provide a copy of the Authority's policy to any sub-recipient.A copy of the Authority's policy is available on the web at http://www.icj ia.state.il.usipublic Failure to report known irregularities can result in suspension of the Interagency Agreement or other remedial action. In addition,if the implementing agency's auditor or other staff becomes aware of any possible illegal acts or other ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 22 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 irregularities prompt notice shall be given to the Implementing Agency's director.The Implementing Agency,in turn,shall promptly notify the Authority as described above of the possible illegal acts or irregularities.If the possible misconduct involves the Implementing Agency's director,the Implementing Agency staff member shall provide prompt notice directly to the Authority. In addition,the Authority,if in its judgment there is a reasonable allegation of irregularity or illegal act,shall inform the Office of Justice Program's Office of the Comptroller,the Department of Justice's Office of Professional Responsibility and the Office of Inspector General,and state and local law enforcement agencies or prosecuting authorities,as appropriate,of any known violations of the law within their respective area of jurisdiction. The reporting of any irregularities,illegal acts and the proposed or actual corrective action shall be reported to the Authority at: Illinois Criminal Justice Information Authority Attn:Grant Monitor 300 W.Adams Suite 200 , Chicago,IL 60606 Phone: 312-793-8550 SECTION 51.RECOVERY ACT SPECIAL CONDITION-SEPARATE TRACKING AND REPORTING The Implementing Agency agrees to track,account for and report separately on Recovery Act funds(including specific outcomes and benefits attributable to Recovery Act funds)from all other funds, including other'DOJO funds awarded for the same or similar purposes. In addition,the Implementing Agency's accounting system must ensure that award money is not commingled with funds from any other source.Recovery Act funds may be used in conjunction with other funds as necessary to complete projects,but tracking and reporting of the Recovery Act Funds must be separate.Furthermore,all personnel whose activities are charged to the grant shall maintain separate timesheets to document hours worked for activities related to this award and non-award related activities. SECTION 52.RECOVERY ACT SPECIAL CONDITION-RECOVERY ACT REPORTING The reporting elements and requirements listed here are in addition to those requirements listed in Section 11.If agreement calls for the use of contractors,subcontractors or subgrantees,the Implementing Agency shall gather from same the required data elements,listed below,and shall submit these reports as part of its own report. The Authority shall supply a separate and distinct reporting form, for the Recovery Act reporting requirements.The form shall be submitted to the Implementing Agency's assigned grant monitor by e-mail within five(5)days of the end of the month.If the Authority develops a secured,web-based reporting system,the Implementing Agency shall report by use of this web-based system. The Implementing Agency agrees to report on the following elements: 1) The total amount of recovery funds received under the grant; 2) The amount of recovery funds that were expended on projects and activities; 3) The amount of recovery funds that were obligated on projects and activities; 4) A detailed list of all projects and activities in which funds were either expended or obligated and the details ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 23 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 shall include: A. The name of the project or activity; B. A description of the activity; C. An evaluation of the completion status of the project or activity, and; D. An estimate of the number of jobs created and/or jobs retained by the project or activity. Failure to meet the reporting dates established for this report shall result in the"freezing"of all Recovery Act funds. SECTION 53.RECOVERY ACT SPECIAL CONDITIONS-REPORTING POTENTIAL FRAUD,WASTE OR SIMILAR MISCONDUCT. The Implementing Agency shall promptly refer to the Authority,via their assigned Grant Monitor,and the Department of Justice Office of Inspector General(OIG) any credible evidence that a principal,employee,agent, contractor,subcontractor,or subgrantee has either submitted a false claim for Recovery Act funds in violation of the False Claims Act or committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery, gratuity or similar misconduct involving Recovery Act funds. Potential fraud,waste,abuse or misconduct shall be reported to the Authority by mail at: Illinois Criminal Justice Information Authority Atte:Grant Monitor 300 W.Adams Suite 200 Chicago,IL 60606 Phone: 312-793-8550 , Potential fraud,waste,abuse or misconduct shall be reported to OIG by mail or e-mail at: Office of the Inspector General U.S. Department of Justice Investigation Division 950 Pennsylvania Ave,N.W. Room 4706 Washington.D.C.20530 E-mail:oig.hotline@usdoj.gov Phone: 1-800-869-4499 Fax: (202)616-9881 Website:http://www.usdoj.gov/oig/ SECTION 54.RECOVERY ACT SPECIAL CONDITIONS-WHISTLEBLOWERS PROTECTION The Implementing Agency understands that the Recovery Act provides certain protections against reprisals for employees of non-federal employers who disclose information believed to be evidence of gross mismanagement, gross waste,substantial and specific danger to public health or safety,abuse of authority,or violations of law related to contracts or grants using Recovery Act funds. SECTION 55.RECOVERY ACT SPECIAL CONDITIONS—MISUSE OF FUNDS ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 24 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The Implementing Agency agrees and understands that the misuse of funds may result in a range of penalties, including,but,not limited to, suspension of current and future funds,suspension or debarment from federal grants, recoupment of monies provided under the award,and other civil and/or criminal penalties. SECTION 56.RECOVERY ACT SPECIAL CONDITIONS-ONE-TIME FUNDING The Implementing Agency understands and agrees that awards under the Recovery Act shall be one-time awards and accordingly that its proposed project activities or expansion of project activities and deliverables are to be accomplished without additional Authority funding. SECTION 57.RECOVERY ACT SPECIAL CONDITIONS-CONFLICT WITH OTHER STANDARD TERMS AND CONDITIONS The Implementing Agency understands and agrees that all other terms and conditions contained in this award,or in applicable OJP grant policy statements or guidance,apply unless they conflict or are superseded by the terms and conditions included here that specifically implement the Recovery Act (Public Law 111-5). Implementing Agency shall be responsible for contacting it's grant managers for any needed clarifications. SECTION 58.RECOVERY ACT SPECIAL CONDITIONS-ADDITIONAL REQUIREMENTS AND GUIDANCE The Implementing Agency agrees to comply with any modifications or additional requirements that may be imposed by law and future Office of Justice Programs guidance or clarification of the Recovery Act. SECTION 59.USE OF FUNDS Implementing Agency certifies that it,and its subcontractors,shall use federal and match,if applicable,funds for only allowable services,activities and costs,as described in Exhibit A. The Implementing Agency certifies that only those costs listed in Exhibit B shall be paid pursuant to this agreement. Implementing Agency understands the payment of funds shall be withheld until such certifications are received by the Authority. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 25 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 SECTION 60. ACCEPTANCE&CERTIFICATION The terms of this interagency agreement are hereby accepted,executed,and where applicable,certified and acknowledged,by the proper officers and officials of the parties hereto: -1,/((/ fie; Jack Cutrone Date C 0 Executive Director 3i'AV Illinois Criminal Justice Information Authority I, Edward Shock, Mayor, under oath, do hereby certify and acknowledge that : (1) all of the information in the grant agreement #809208 is true and correct to best of my knowledge, information and belief,(2)the grant funds shall be used only for the purposes described in the grant agreement #809208, and (3) the awarding of grant funds is conditioned upon the Authority's receipt of this certification. (1////0Edward Shock D to Mayor City of Elgin ; I,Colleen Lavery,Finance Director,under oath,do hereby certify and acknowledge that:(1)all of the information in the grant agreement#809208 is true and correct to best of my knowledge, information and belief,(2)the grant funds shall be used only for the purposes described in the grant ' agreement#809208,and(3)the awarding of grant funds is conditioned upon the Authority's receipt of this certification. delz.ute_iu 4Leke/Let\ g/6/be) Colleen Lavery Date Finance Director City of Elgin I, Jeffrey Swoboda, Chief, under oath, do hereby certify and acknowledge that : (I) all of the information in the grant agreement #809208 is true and correct to best of my knowledge, information and belief,(2)the grant funds shall be used only for the purposes described in the grant agreement #809208, and (3) the awarding of grant funds is conditioned upon the Authority's receipt of this certification. Ad/ ,A 41 " Je ey Swoboda Date Chief Elgin Police Department ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 26 Request for Proposals American Recovery and Reinvestment Act 2009 (ARRA)Justice Assistance Grants (JAG) STARCOM21 Network Communications Equipment Deadline to submit: No applications will be accepted after 11:59pm on July 31, 2010. All questions must be answered. If the question does not apply, please mark N/A and explain why it does not apply. Applications submitted with unanswered questions will be considered "Incomplete." Incomplete applications will be reason for disqualification. This funding will pay only for the cost of equipment. For the purpose of this RFP, equipment is defined as portable (wearable) and/or mobile(in-car) radios. Funding may not be used to purchase accessories or pay for any related infrastructure, installation, shipping and handling fees and/or user service fees. One batter charger, per radio, will be allowed. Agencies submitting proposals must be prepared and able to pay for any and all potential installation expenses and user services fees. Funding awards will be announced on August 13, 2010. It is anticipated that the program start date will be on or about September 01, 2010. All funded purchases must be made by September 24, 2010. A purchase is considered made by that date if a purchase order is issued on or before that date, but only if the STARCOM21 Network Communications Equipment is received and payment tendered within 45 days thereafter. Only agencies that can meet these deadlines are encouraged to apply. Implementing Agency Name(city, village, town, or couttntY) l CitY of Bgin Program Agency Name(department or sheriff's office): Bg'n Police Department County: Kane County • Is your local unit of government prepared and capable of reviewing and approving an ICJIA funding agreement within a time period that would allow you to make purchases by September 24,2010? Yes No Is your agency prepared and able to purchase STARCOM21 Network Equipment prior to September 24, 2010? Yes No r • Is your jurisdiction located in a County that is currently on the STARCOM21 Network? Yes No r Does your agency currently use the STARCOM21 Network? Yes r No r Is your agency dispatched by an agency that is on the STARCOM21 Network? Yes r No If Yes,please name agency that provides your dispatching services: I NIA For STARCOM21 Network Communications Equipment to be operational, users must pay a monthly user service fee for each radio. Currently, there are 3 user service categories. Please indicate which monthly user service fee your agency requires: r $30 for citywide use $35 for countywide use $53 for statewide use 1 Has your agency/local government committed to budgeting 2 years worth of monthly service fees for each ij radio purchased? Yes No r The STARCOM21 Network transmission and reception can vary dramatically depending on many factors including terrain and other geographic features, areas of intended use, tree foliage, or interior/exterior barriers such as buildings, vehicles, tunnels, etc. In order to ensure that grant funding will be used to purchase equipment in areas where transmission and reception is sufficient, ICJIA encourages only agencies that have tested or have working knowledge that the STARCOM21 Network meets all of its service needs under normal working conditions to apply. Some Motorola Service Centers can provide demonstration radios for testing purposes. NOTE: ICJIA is not endorsing or recommending the purchase of Motorola products. Recipients may purchase STARCOM21 Network Communications Equipment from any manufacturer of their choice. Has your agency tested the STARCOM21 Network coverage area within your jurisdiction within the past 24 months? Yes No r What date(s)was validation performed?! Ongoing Please describe the details of validation. Are there any weak pockets of coverage? If so,has anything or will anything been done to address this? The Bgin Police Department's Gang and Narcotics Units utilize the Starcomm netw ork for secured communications on a daily basis :i► in and about the City of Elgin and surrounding communities. The netw ork coverage is adequate to support day-to-day operations within the City of Elgin's geographical limits. The only weak pockets occur with buildings that are undergoing . heavy construction. If yes, duringwhich season(s) • SummerFi Fall Spring Winter Describe why interoperability is important in and around your jurisdiction. Within the 6gin community,there are two higher education facilities-Bgin Community College and Judson University-that i. utilize Starcomm radios. We are also LEAS and LEAC members,with a rrobile field force commander being a member of the Bgin Fblice — Department. With the higher education facility and two major thoroughfares(190 and US Route 20),interoperability with the Ilinois State Fblice and the Ilinois Department of Transportation during incidents is imperative and in accordance with NIMS standards. .r til i Explain how interoperability is currently achieved in and around your jurisdiction. Interoperability is achieved through in-vehicle mounted radios via ISPERN,or(REACH for VHF radio communications. All public safety i radio subscribers within the City of Bgin emergency communication system have the national ITAC interoperability channels programmed as per the State of Illinois STIC and Kane County TCIP. There is limited availability of communication gatew ays in the county to facilitate cross band interoperability. 1 1 _.►1 Describe a situation in the past 24 months when interoperability did or would have benefitted your police agency. 2 The Elgin Ft)lice Department's Gang and Narcotics Units continuously effect covert operations that lead them outside of Bgin's city limits.They are consistently interacting with county,state and federal agencies in the furtherance of active gang and narcotics investigations and enforcement. 4 II 1.1 106,330 Population served by Police Agency:I 75— Coverage area, in square miles, of Police Agency: 1 Does your agency provide 24 hour patrol service? ONLY answer if you are requesting funding for Portable (wearable)radios: How many portable (wearable) STARCOM21 Network radios will you purchase with this funding? 110 How many portable (wearable) STARCOM21 Network radios does your agency currently use? I30 How many police officers does your agency employ? I 190 IHow many police officers are on duty, on average, per shift? 40 ONLY answer if you are requesting funding for Mobile (in-car) radios: How many mobile (in-car) STARCOM21 Network radios will you purchase with this funding? I3 How many mobile (in-car) STARCOM21 Network radios does your agency currently use? 2 How many police patrol vehicles does your police agency have in operation?1.76— • 3° How many police vehicles are in operation, on average, per shift? Name and Title of Person(s) who completed this application: Management Analyst Kristie I7/13/2010 Date of Completion: Name and Title of Person authorizing submission of this application: IChief Jeffrey Swoboda I7/13/2010 Date of Completion: 3 # 809208 DATA REPORT No. Performance Description Data Grantee Data Applicable Indicator Report Grantee Purpose At the beginning Report Areas of the reporting At the end period of the reporting period 39 Amount of List equipment purchased $amount of funds $amount of Law ARRA funds during this reporting period used to purchase ARRA JAG Enforcement used to equipment during used to purchase reporting period purchase equipment equipment 40 List the List the quantity of each Law Quantity for equipment purchased Radios: Enforcement each type of Mobile equipment Portable purchased with the ARRA JAG Funds.Not dollars 42 ' Percent of staff Report the number of staff A.The number of Law that directly that directly benefit from staff that directly Enforcement benefit from equipment purchased with benefit from equipment ARRA JAG Funds. equipment purchased by purchased with ARRA JAG ARRA JAG Funds. Funds B.The number of staff to receive equipment purchased with ARRA JAG Funds. C.%ofA&B D. Expain the impact on job performance for the reporting period. 4 Goals and Objectives Goal: Purchase radios by September 24, 2010. Objective 1: Submit require forms for purchase of radios. Objective 2: Issue radios to each officer in the unit for daily communications. Performance Indicator: Number of officer safety issues attributed to radio functionality. 5 American Recovery and Reinvestment Act 2009 Justice Assistance Grants (JAG) STARCOM21 Network Communications Equipment Budget Detail Implementing Agency Village/City/County/Ton of: City of Bgin w 36-6005862 Federal Employee Identification Number(FEIN)(i.e. 36-000000): The purpose of this form is to summarize,by item,the total budget of the program to be funded in whole or in part with grant funds. This is a preliminary budget and is not binding. The final budget will be determined if an award is made. NO BUDGET CHANGES CAN BE MADE WITHOUT PRIOR AUTHORITY APPROVAL Note: Round all numbers to the nearest dollar. Equipment Item(s) Per Unit #of Total Cost Federal Agency Cost Units Amount Match Amount (not required) IMotorola APX7000 1 6600 10 $66,000.00 $66,000.00 I 0 IMotorola AFX7500 7600 $22,800.00 $$22,800.00 $I 0 1 -I - $I $1 �I DO NOT include user service fees or installation costs. These expenses are not covered under this funding. Totals: NA NA $88,800.00 $88,800.00 o $I City of egin General Fund Anticipated funding source for User Service Fees: I Analyst Kristie Fitton 1 7/13/2010 This Budget Detail Report was Prepared By: Date Prepared: EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATION (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) Grant Program(circle applicable federal grant program): ADAA/BYRNE,JAIBG, LLEBG,NCHIP,VAWA,RSAT,VOCA,VOITIS,Other(Specify)RECOVERY JAG Grant Number: #809208 Federal Grant Award Amount: $88,800.00 Grantee/Organization Name(hereafter referred to as the"Entity"): City of Elgin Address: 150 Dexter Court. Elgin. Illinois 60120 Contact Person:ierjrj f C it/ /712)/t. Telephone#: Fax#:p./.7.m.;73-0 E-mail address: Ill l}vi— Ci Lire lC/�•�}1�� SECTION A. CERTIFICATION (EEOP NOT REQUIRED) I [responsible official] CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW, PURSUANT TO 28 CFR 42.302. Check all of the following that apply: ❑ENTITY HAS LESS THAN 50 EMPLOYEES ❑ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 ❑ENTITY IS A NON-PROFIT ORGANIZATION ❑ENTITY IS A MEDICAL INSTITUTION ❑ENTITY IS AN INDIAN TRIBE ❑ENTITY IS AN EDUCATIONAL INSTITUTION [Signature of Responsible Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http://www.ojp.usdoj.gov/ocrleeop.htm) Certification Statement(For Entities with 50 or more employees that receive a single grant or award of$25,000 or more): I, a (OAer) [responsible official],certify that the Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301, et seq.,subpart E,that was signed into effect within the past two yea by the proper authority and that it is available for review. The EEOP is on file in the office of ,Yurnucn l_Ou.re 611-(1 EvF J71 [agency/organization name],at ?� l f-e7 i /f (t7 O /a0 [address] for review by th pJublic and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. 9J) Csi* ill' lt2.,0(k C WA.) CO-1.0 [Signature of Responsible Official] [Print Name and Title] [Date] EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATION (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) Grant Program(circle applicable federal grant program): ADAA/BYRNE,JAIBG, LLEBG,NCHIP, VAWA, RSAT,VOCA, VOITIS,Other(Specify)RECOVERY JAG Grant Number: #809208 Federal Grant Award Amount: $ 88,800.00 Grantee/Organization Name(hereafter referred to as the"Entity'): Elgin Police Department Address: 151 Douglas Avenue Elgin. Illinois 60120 Contact Person: 0-5. hL )--6 I ft(t.. Telephone p,99 q Fax#: y47;)yri.?75D E-mail address: k SECTION A. CERTIFICATION (EEOP NOT REQUIRED) 1 [responsible official]CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW, PURSUANT TO 28 CFR 42.302. Check all of the following that apply: 0 ENTITY HAS LESS THAN 50 EMPLOYEES 0 ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 0 ENTITY IS A NON-PROFIT ORGANIZATION 0 ENTITY IS A MEDICAL INSTITUTION 0 ENTITY IS AN INDIAN TRIBE 0 ENTITY IS AN EDUCATIONAL INSTITUTION [Signature of Responsible Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http://www.ojp.usdoj.gov/ocrieeop.htm) Certification Statement(For Entities with 50 or more employees that receive a single grant or award of$25,000 or more): jii7/11 6WD/70a.: [responsible official],certify that the Entity has formuliied an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq.,subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review.The EEOP is on file in the office of Act)iiie6 [agency/organization name],at A.50 Oexk/---6.• u(pii Zod/. ,0 [address] for review by`the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice, Office of Justice Programs, Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements, if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the Equal Employment Oppo Plan to the Office of Civil Rights for review and approval. [Signa of p si e Offic al] [Print Name and Title] qt:let/CF [Date] • CIVIL RIGHTS COMPLIANCE CERTIFICATION • (Complete ENTIRE certification) Grant Program(circle applicable grant program): ADAA/BYRNE,JAIBG, LLEBG,NCHIP,RSAT,VAWA,VOCA,VOITIS,Other(Specify) RECOVERY JAG Grantee/Organization Name(hereafter referred to as the"Entity"): Elgin Police Department Address: 151 Douglas Avenue,Elgin,Illinois 60120 Contact Person: 0'1 StI( 1-11 I re/1 Telephone#: U if 7 1 'q17O Fax#: g47--)N-a77,547) E-mail address: k i /i _ki0,rk 0 ?tin •0/SO Grant Number/Contract Name: 809208 2009 Starcomm Funding for Local Law Enforcement Agencies Certification Statement: I, Acta) Stu 0 l e ai [Responsible Official],certify to the following statements: • Entity is in compliance with all applicable local, state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s)and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of, subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP):Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: http://www.ojp.usdoj.gov/ocr/Iep.htm) In addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity, or any subgrantee or contractor of the Entity, the Entity will forward a copy of the finding to the Authority. The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. Check the following item(s) that apply: VHE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE ST 5 YEARS ❑THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of all finding(s)made within the past 5 years that have not yet been submitted to the Authority) 0 All current findings have already been submitted to the Authority;no additional findings have been made and no additional findings are attached (1,111'6( of 6(1.a. 7/3/ 20 e R nsible Official] [Title] [Date] • CIVIL RIGHTS COMPLIANCE CERTIFICATION (Complete ENTIRE certification) Grant Program(circle applicable grant program): ADAA/BYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAWA, VOCA,VOITIS,Other(Specify) RECOVERY JAG Grantee/Organization Name(hereafter referred to as the"Entity"): City of Elgin Address: 150 Dexter Court, Elgin,Illinois 60120 Contact Person: kr;j j-i t T#1 Ito ii Telephone#: 7-do-9q 7C Fax#:'4i 7-;g9-,2756 E-mail address: h t l 1b1_k'(L)(U kiJ t '(t•O.0-(3 Grant Number/Contract Name: 809208 2009 Starcomm Funding for Local Law Enforcement Agencies Certification Statement: I, Michael R. Gehrman [Responsible Official],certify to the following statements: • Entity is in compliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s)and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and • programs to persons with limited English proficiency(LEP): Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at.: http://www.ojp.usdoj.gov/ocr/lep.htm) In addition,I certify that in the event,that a federal or State court or administrative agency.makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity,or any subgrantee or contractor of the Entity,the Entity will forward a copy of the fording to the Authority.The Authority will forward a copy of the fording to the Office for Civil Rights,Office of Justice Programs. Check the following item(s) that apply: RI THE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS ❑THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of all finding(s)made within the past 5 years that have not yet been submitted to the Authority) ❑All current findings have already been submitted to the Authority;no additional findings have been made and no additional findings are attached 11/11/i �i • Assistant Corporation Counsel ` G' [Sigature of Responsib"e Official] [Title] [Date] Michael R. Gehrman • . . U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub-Recipient) This certification is required by the regulatioons implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67, Section 67.510, Participants'responsibilities.The regulations were published as Part VII of the May 26, 1988 Federal Register(pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies,by submission of this proposal,that neither it nor its principals are presently debarred, suspended, proposed for debarment,declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department of agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certificaiton, such prospective participant shall attach an explanation to this proposal. • / -fr,a1 Stoobcola_i f 6( Poi/66 Name and Title of Kuthorized Representative f/f-r•D Signatur Date j PO//et -belaarthi Ait-f Name of Q#ganization DaWas E281() 1 66 /A0 Address of Organizatioris/ OJP FORM 4061/1(REV.2189)Previous editions are obsolete FISCAL INFORMATION SHEET The following information is required to ensure that the Authority and its implementing agencies meet the financial and program reporting requirements of various federal grant programs. This information is required prior to the release of funds. The Implementing Agency is the state or local unit of government or not-for-profit agency accepting funds under the interagency agreement. The Program Agency is the organization responsible for performing the daily activities. An organization can be both the Implementing Agency and the Program Agency. Please return this form to the attention of your program monitor at the Illinois Criminal Justice Information Authority, Federal and State Grants Unit, 300 W. Adams, Suite 200, Chicago, IL 60606. If you have any questions, please call your monitor at(312) 793-8550. Implementing Agency: City of Elgin Implementing Agency's FEIN#: 36-6005862 Agreement#: 809208 Program Agency: Elgin Police Department Program Title: 2009 Starcomm Funding for Local Law Enforcement Agencies 1. Who will be responsible for preparing and submitting quarterly fiscal reports? Name: /tri 577 e, Ni l tg i2 Title: 409 / laciyStJ Agency: Fig' o/I G! Address: / TQ /0 ny. i n 2L 60/;0 Phone: 8i7 ;f q;090 �JJJ Fax: 09-eR150 2. Who will be responsible for preparing and submitting quarterly data/progress reports? Name: y ,,Sfl t Jill Mo/t, Title: t 01-inc jftill a s —Agency: /] l-1) Il e1 APP1 f Address: ).Y/ )01,49/aS a91 r9 jL� /004, 0 Phone: f 47- f9- 697o �/ Fax: r-/79f9 275 P:\FSGU Users\Marilyn Mazewski\starcom2 I radio eq\Certs\809202 Fiscal Information Sheet 04.03.doc • 3. Will a separate fiscal account/fund be maintained for the program? Yes, this account will maintain: (Choose one) Federal funds only Both federal and local matching funds iNo,but all program funds will be identified by a specific account or fund number and recorded within the general accounting records for the Agency. 4. Where should program fund dburs,eme.ats be sent? Address: c? '/-7 Doug las Itv ATTN: 20 f/Sti 11/ 5. What organization is listed as holder of the bank account into which program funds will be deposited? /� t--j E73), Effective 05/03 P:\FSGU Users\Marilyn Mazewski\starcom2l radio eq\Certs\809202 Fiscal Information Sheet 04.03.doc id ELGIN THE CITY IN THE SUBURBS MEETING DATE: September 22, 2010 INITIATIVE A: Consideration of Acceptance of Starcom 21 Justice Assistance Grant for a Sole Source Radio Purchase COMMUNITY GOAL • A Safe Community: To create a safe community for all OBJECTIVE • Undertake initiatives to reduce the city's cost of doing business PURPOSE • Increase statewide interoperable radio communications capabilities and provide secure encrypted communication capabilities RECOMMENDATION • Ratify and approve agreements with the Illinois Criminal Justice Information Authority and with Motorola, Inc. to accept the grant award and to authorize the purchase of 14 portable and 4 mobile police Starcom2l radios BACKGROUND The city's public safety personnel communicate with one another, and with the dispatch center, through the use of portable and in-car radios, commonly known as "walkie-talkies."The current system was purchased in 1995 and although the equipment was new when purchased, the technology that was available was already several years old. The technology Elgin's radio system is based upon is now more than 20 years old and outdated for three main reasons, those being: 1. Replacement hardware for the current system is no longer available from the radio system manufacturer. Nearly three-fourths of the existing radios in use by our public safety personnel may not be able to be repaired if they should break due to the lack of rk parts availability. • • • l r 2. The system no longer provides encrypted, or, secure communication. Encryption prevents information that is not meant to be heard beyond city personnel from being heard by the public through their use of a police radio scanner that they can purchase. This can lead to the safety of first responders being jeopardized and investigations being compromised through the overhearing of confidential information. 3. Public safety personnel cannot always communicate with other agencies. The system is not compliant with interoperability standards, a term which refers to the ability of emergency responders to be able to talk to each other using different radio systems. The ability for multiple responding agencies to talk to one another during a crisis situation is essential (please see Attachments B and C). The state of Illinois created a Statewide Communications Interoperability Plan (please see attachment A) and identified a radio network system that meets this need; that network is called StarCom21. Working jointly, public safety personnel evaluated current radio technology available for purchase.This evaluation resulted in the identification of the StarCom21 network, coupled with Motorola APX7000 radio series, as the optimal choice for Elgin. This network offers personnel the ability to talk to other agencies throughout the state; of particular immediate interest to Elgin are Elgin Community College and Judson University. The police entities for both of these schools have been provided access to the Starcom2l radio network as part of the state's response to nationwide school shootings. Motorola's APX7000 is the best radio available for the StarCom21 network. Through leading- edge technology, the radios allow first responders to communicate with the widest range of agencies in the state due to many channels and radio frequencies being available. No other radio manufacturer supplies a product with similar capabilities. To replace the entire radio system, inclusive of radios and supporting infrastructure, would cost approximately $18,000,000. Given the significant cost factor, identifying grant funding opportunities for any portion of this radio system replacement project is crucial. Personnel have actively sought to enhance public/private partnerships, as well as seek grant funding opportunities to assist with the replacement of the aged radio equipment. OPERATIONAL ANALYSIS In August of 2010, a grant opportunity was presented by the Illinois Criminal Justice Information Authority, acting as the administrator of the 2009 American Recovery and Reinvestment Act Justice Assistance Grant (commonly referred to as "Stimulus Funds"). The Illinois Criminal Justice Information Authority is a state agency that supports criminal justice initiatives for the State of Illinois through grant administration, research and analysis, policy and planning, and information systems and technology. BUDGET IMPACT FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT BUDGETED AVAILABLE General 010-2306-731.92-46 239072 $110,800 $89,105 LEGAL IMPACT This will be a sole source purchase due to Motorola being the only provider of radios capable of multi-band operations. This purchase is part of the State of Illinois Joint Purchasing Program. ALTERNATIVE COURSES OF ACTION The council may choose not to accept this grant opportunity. Alternative equipment cannot be considered, as this grant is explicitly limited to the purchase of Starcom2l radio equipment. NEXT STEPS 1. Finalize the purchase of Starcom2l equipment from Motorola 2. Acquire and "program" radios 3. Identify personnel that will be assigned the new equipment and distribute radios to them 4. Identify vehicles for radio installation, and schedule the installation of the radios 5. Produce final report relating to the closure of the grant funding 6. Seek additional funding opportunities for future radio replacements I Prepared by: Kristie Hilton, Management Analyst; Michael Bayard, Systems Specialist Reviewed by: Jeffrey Swoboda, Chief of Police Reviewed by: Colleen Lavery, Chief Financial Officer Reviewed by: William A. Cogley, Corporation Counsel/Chief Development Officer Final Review by: Richard G. Kozal,Assistant City Manager/Chief Operating Officer Approved by: Se n R. Stegall, City Ma ger ATTACHMENTS A: Excerpt from Statewide Communications Interoperability Plan (Introduction and Background) B: Article: Progress report- how far has interoperability come since 9/11? C: Article: Public safety and the interoperability challenge D: Starcom2l grant application package E: StarCom21 grant award recipients F: Starcom2l brochure G: APX7000 brochure V 1N3IAIHDVIIV • • • F � .. .._. rr Yf• ii 5. i+i ......... .. • 47�r( J ...1;•••,-,•'''..:••-"- ::, .._. .':i.. 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I , ILLINOIS: A STATE OF INTEROPERABILITY TABLE OF CONTENTS Overview ii Foreword v Chapter 1 Introduction 1:1 Chapter 2 Background 2:1 Section 2.1 State Overview 2: Section 2.1.1 NIMSIMuIti-Agency Coordination System Incorporation 2: Section 2.1.2 Regions/Jurisdictions 2: Section 2.1.3 UASI Areas/TIC Plans 2: Section 2.2 Participating Agencies and Points of Contact 2: Section 2.3 Statewide Plan Point of Contact 2: Section 2.4 Scope and Timeframe 2: Chapter 3 Methodology 3:1 Chapter 4 Current Statewide Assessment 4:1 Section 4.1 Governance Structure 4: Section 4.2 Technology 4: Section 4.3 Standard Operating Procedures 4: Section 4.4 Training and Exercises Plan 4: Section 4.5 Usage 4: Chapter 5 Strategy 5:1 Section 5.1 Interoperability Vision 5: Section 5.2 Mission 5: Section 5.3 Goals and Objectives 5: Section 5.4 Strategic Initiatives 5: Section 5.5 NIMS Compliance 5: Section 5.6 Review and Update Process 5: Chapter 6 implementation 6:1 Chapter 7 Funding 7:1 Chapter 8 Close 8:1 Appendix Glossary of Acronyms APP:1 r .A Overview ILLINOIS: A STATE OF INTEROPERABILITY The Statewide Communications Interoperability Plan, or SCIP, serves as the operational blueprint for the conceptualization, procurement, implementation, and usage of interoperable communications by Illinois' public safety agencies and non- governmental/private organizations. The development of the SCIP was a cooperative effort by a consortium of federal, state, and local public safety practitioners working through the Illinois Terrorism Task Force's Communications Committee and the Statewide Interoperability Executive Committee. Biannual reviews/updates to the SCIP will be conducted under the auspices of the Illinois Emergency Management Agency. Interoperable communications has been a priority in Illinois for more than 40 years. The nation's first statewide emergency radio network — the Illinois State Police Emergency Radio Network, or ISPERN - was established in Illinois in 1965. From that modest beginning, Illinois has grown to become a "State of Interoperability" as evidenced by its cross-disciplinary communications networks that support a robust mutual aid environment second to none in the United States. 4411) Responding to Illinois' mandate to make interagency communications for public safety practitioners a top priority, the Illinois Terrorism Task Force in 2006 initiated the deployment of ten Illinois Transportable Emergency Communications Systems around the state. The ITECS can be taken to a disaster scene anywhere in the state and are used to provide local interoperable communications capabilities among the various response agencies, negating the need for those agencies to acquire and maintain individual caches of expensive equipment. Additionally, 16 mobile command vehicles have been placed throughout the state to provide working space for decision makers from response agencies at an incident scene as well as communications gear that allows those agencies to talk to one other using their own radio frequencies. The SCIP is much more than a user's guide to radio communications. The plan outlines Illinois' interoperability vision, its mission, and the goals, objectives, and strategic initiatives that will be employed to achieve that vision. It establishes standard operating procedures that will be followed by public safety practitioners when responding to disasters or significant incidents and underscores Illinois' adherence to the tenets of the National Incident Management System. The plan sets forth the methodology that will be used to assess Illinois' current interoperable capabilities, defines the governance role of the Statewide Interoperability Executive Committee, and details funding strategies to achieve Illinois' interoperability vision. ii . . . rMost importantly, however, the SCIP demonstrates Illinois' uncompromising commitment to bring communications interoperability to all of its governmental/non- governmental public safety agencies. Communications interoperability is a critical component of Illinois' disaster emergency preparedness strategy. Through its SCIP, Illinois ensures its public safety agencies have the knowledge, training, and equipment they need to effectively and efficiently communicate across disciplines when respondingto requests for service from the people of Illinois or another state. The Illinois Statewide Interoperability Executive Committee (SIEC) adopted a resolution in 2009 that supports the Association of Public Safety Communications Officials (APCO) Project 25 initiative and its standard setting process for digital radio interoperable communications systems for responders. Additionally, Illinois is actively engaged in activities to meet the goals of the National Emergency Communications Plan (NECP). Illinois is proud of its progress made in achieving interoperable communications and looks forward to the exciting expansion of this capability throughout the public safety spectrum in the years to come. The following document, known as SCIP Version 2.0, is based on Illinois' original SCIP written in 2007. Version 1.0 of the SCIP, containing more than 900 pages, was developed pursuant to the guidelines set forth by the Department of Homeland Security's SAFECOM program. This updated version is presented to highlight the salient features of Illinois' interoperable communications plan for use by emergency rresponders, planners, and policy makers. Illinois' SCIP is guided by SAFECOM's Interoperability Continuum, shown below. ,=•-,._,,- _ ..:7 ---;",--Ar.:--c--7-z-31:•-',--'•'-7-7-=-,:54'-'%;=-7-1.1 7'-- ,-=7--,'=-=.7...":::: 1 movid-oa„ _Nrot!;. ..-,"7-,.z-. 7---5--,:: ._- ------_—= - -- :-- - wrtio=3-",-.4-Z7t--77----_,..r.:-,-, ' ' - -- ='- - -'4 ---..---.-zi-4----.•.*.a.- ----=-7.=',7-,----,:---.7--7,--"-,-_ _.:-. . -=-- -,...- .-,--,--..,_.==,--._'="1--: _ - = --- -.-"..,. .V=-F''',-,:".- *-- ' - '"- likifeli340114 I -'s----------7":::::- ..-Q----"At•jaZigi1 -2-*-: 11 ...' - ,':...:, • 40100-::-..-=340Zt-if-wl---.2 .----.--7.- 7...:-;:----'—r-------„7:- z4---,,,,,..,:,,,,,,,,Tfi--- t • -Awn* --.--:--ii,,,piiintopow-a--, -,--..-7,----t:z-,.-.. --x*-1--_-:,p,,,-- -z•-,-,. .--A.7.4,,,,,-, &-_ ii -,--1.---%.--,.7-4-,.----:- .-,, Sol*.:.-1"--..\,_,-;"=,-,---x------cl...,.... ...- --,--:-,-"7'',.',---.:-,-7:7-....... -1::.-t ,„x---,_,,.s•-.. .---, 1S --"'-c.:7----.. 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'' -27.-- i .-, - - ,- -- , -. i -_;:;;-&-- -_:-.___-_;,_-*:;,:_. -21 __ ___ 1,----,-_-,.---- --,_:_,----,---., - - Developed with practitioner input, the Interoperability Continuum is designed to assist emergency response agencies and policy makers to plan and implement 111 r interoperability solutions for data and voice communications. The five critical elements identified in the continuum serve as a framework in Illinois' SCIP for the design and administration of user-oriented interoperability applications. Readers wishing to learn more about any of the topics and/or sections contained in this version of the SCIP are encouraged to contact the Statewide Interoperability Coordinator at ema.scip(54illinois.gov. An electronic copy of SCIP Version 2.0 is available by accessing the website www.ready.illinois.gov. 411) iv The Statewide Communications Interoperability Plan (SCIP) was developed under the auspices of the Office of the Governor by the Illinois Terrorism Task Force Communications Committee and the Statewide Interoperability Executive Committee. Partnering in the endeavor were representatives from the Illinois Emergency Management Agency, Illinois Emergency Services Management Association, the Illinois Law Enforcement Alarm System, the Illinois Department of Public Health, the Mutual Aid Box Alarm System, and the Communications Committee from the Chicago/Cook County Urban Area Working Group. This cross spectrum of public safety practitioners ensured the interests and needs of their local agency members were addressed in the development of the plan which serves to advance the state of interoperability throughout Illinois. With the completion of Version 2.0 of Illinois' SCIP, the interoperability vision of the state has been furthered, and the goals, objectives, and strategic initiatives needed to achieve that vision have been redefined. The responsibility for the realization of that vision is shared by all of Illinois' public safety agencies who, through resource management, interagency collaboration, and participation in mutual aid partnerships, will work collectively to expand interoperability among governmental and non-governmental agencies alike. The signatures below represent an endorsement of Illinois' Statewide Communications interoperability Plan and a pledge on behalf of the agencies/organizations represented by these stakeholders to actively support and work to expand interoperable communications in Illinois. • _- A - - . _ :LOT liiincisrreoprisfragskfoke' .0.*:.: 106-terctitiOritAki*Litie.4r441 • 44,15111lkiedgrAll""*"7"-'7 ":4'7; .;._ • - • - = :Tge;14'' an*`t frAller4 " oncententAlafrnSyketii e,ns,tn 774,14 IIII,Kxnergeney Services Management Association Illinois Department of Public Health . . -"*"7***Ufairor.d -woorAktotwoofftwitl Op;thly rban 71,111P 0444aisA0 sicet 0/, , - icagoolicour4i.yrbatOrealr', -;. . ;IA, Chapter 2 BACKGROUND From the fast-paced urban lifestyle of Chicago residents to the bucolic bliss of their downstate counterparts, Illinois is a state which celebrates its diversity. Urban, rural, or somewhere in between, its people ascribe to a Midwestern code of ethics predicated on the principles of honesty, fairness, and loyalty famously exemplified by its favorite son, Abraham Lincoln. Illinois' public safety sector mirrors the diversity of its residents with more than 2,700 individual agencies serving the residents of the state. These agencies provide Illinoisans with a safe, secure quality of life in an environment which promotes interagency cooperation and interoperability. With the completion of Illinois' original SCIP in 2007, the framework was set in place to guide the coordination and expansion of interoperability within the state. Using that plan as a dynamic blueprint for the development of interoperability policies and strategies as well as the evolution of goals, objectives, and initiatives during the upcoming years, Illinois is demonstrating that interoperability is an ongoing process whose progress is measured in incremental steps which lead to the expansion of cross-disciplinary exchanges of both voice and data information in robust TICPs. Nestled in the heartland of the nation, Illinois today is a 2.1 State Overview microcosm of the United States with its eclectic mix of farm and factory and urban and rural areas. It is the fifth most populous state in the nation with an estimated 12,901,563 inhabitants (as of 2008). Illinois is 210 miles wide, 390 miles in length, and occupies 57,918 square miles. Because of its central location and proximity to the Rust Belt and Grain Belt, Illinois stands as a national crossroad for rail, auto, and truck traffic. In addition to its role as a distributionitransportation hub for overland cargo shipments, Illinois is a mainstay in water-based shipping as well. Illinois has more than 500 critical infrastructures located within its borders, per the Department of Homeland Security (DHS) criteria. Ranging from buildings and bridges to pipelines and private holdings, these critical infrastructures represent a cross section of commerce, recreation, and transportation in Illinois. 2.1.1 National Incident Management System Recognizing the inherent value of the National Incident Management System (NIMS) following its introduction in March 2004, Illinois mandated the programmatic adoption of NIMS as the model for emergency planning, unified command, and response to emergencies and disasters by all state agencies that same year. • • SO', Version 2.0 2:1 June 2010 „ Additionally, Executive Order Number 12 charged the Illinois Emergency Management Agency (IEMA) with the responsibility to direct state responses to emergencies and disasters under NIMS by: • institutionalizing NIMS in state and local emergency operations plans; • utilizing NIMS in training and exercises as well as actual emergency and disaster responses; and • demonstrating the status of NIMS compliance by all Illinois state agencies under gubernatorial control as well as all 102 county emergency management agencies. Disaster responses, tactical operations, and training exercises executed by Illinois public safety agencies strictly adhere to NIMS standards, including the use of the Incident Command System (ICS), at levels appropriate for the specific incidents. Working in tandem with NIMS is Illinois' own Disaster Management System (DMS) which is the blueprint for organizing cross-disciplinary responses, establishing mission-based action plans and objectives, identifying facility needs, unifying/transferring command, and managing personnel and resources in the Land of Lincoln. As part of the Illinois Emergency Operations Plan (IEOP), the DMS was developed to streamline and accelerate response and recovery operations in any part of the state affected by a major emergency or disaster. Recognizing that local governments have the resources and capabilities to effectively handle many of their emergency needs, the DMS is only activated at the request of jurisdictions when the determination has been made that multi-agency, coordinated resources are needed to save lives and protect property. Administered by IEMA, the DMS's response operations are closely aligned with the principles of NIMS. The IEMA Director is responsible for the overall coordination of multi-disciplinary response and recovery programs and maintains a constant liaison with the federal government, other state agencies, disaster relief organizations, and other states' disaster agencies to coordinate requests for supplemental assistance as needed. Today, Illinois' public safety agencies are served by multiple interoperability systems which provide effective, efficient data and voice communications platforms among service-aligned agencies as well as in cross-disciplinary applications. The rollout of Illinois' STARCOM 21 radio platform raised the state of interoperability in Illinois to an unprecedented level. Every day in cities and towns 2,1.1.2 National Emergency Communications Plan across the Nation, emergency response personnel respond to incidents of varying scope and magnitude. Their ability to communicate in real time is critical to establishing command and control at the scene of an emergency, to r SOP. Version 2.0 2:2 June 2010 maintaining event situational awareness, and to operating overall within a broad range of incidents. However, as numerous after-action reports and national assessments have revealed, there are still communications deficiencies that affect the ability of responders to manage routine incidents and support responses to natural disasters, acts of terrorism, and other incidents.1 Recognizing the need for an overarching emergency communications strategy to address these shortfalls, Congress directed the Department of Homeland Security's (DHS) Office of Emergency Communications (OEC) to develop the first National Emergency Communications Plan (NECP). Title XVIII of the Homeland Security Act of 2002 (6 United States Code 101 et seq.), as amended, calls for the NECP to be developed in coordination with stakeholders from all levels of government and from the private sector. In response, DHS worked with stakeholders from Federal, State, local, and tribal agencies to develop the NECP—a strategic plan that establishes a national vision for the future state of emergency communications. The desired future state is that emergency responders can communicate: As needed, on demand, and as authorized At all levels of government Across all disciplines To measure progress toward this vision, three strategic goals were established: 4111) Goal 1—By 2010, 90 percent of all high-risk urban areas designated within the Urban Areas Security Initiative (UASI) are able to demonstrate response-level emergency communications within one hour for routine events involving multiple jurisdictions and agencies. Goal 2—By 2011, 75 percent of non-UASI jurisdictions are able to demonstrate response-level emergency communications within one hour for routine events involving multiple jurisdictions and agencies. Goal 3—By 2013, 75 percent of all jurisdictions are able to demonstrate response-level emergency communications within three hours, in the event of a significant incident as outlined in national planning scenarios. 2.1.1,3 IECGP In FY 2010, IECGP provides governance, planning, training and exercise funding to states, territories, and local and tribal governments to carry out initiatives to improve interoperable emergency communications, including communications in collective response to natural disasters, acts of terrorism, and other man-made disasters. If a State Administrative Agent (SAA) and Statewide SCIP, Version 2.0 2:3 June 2010 4) Interoperability Coordinator (SWIC) / SCIP point of contact certify that its state or territory has fulfilled such governance, planning, training and exercise objectives, the Program provides the flexibility to purchase interoperable communications equipment with any remaining IECGP funds. 2.1.2 Regions/Jurisdictions IEMA has organized the state into eight regions through which emergency responses are coordinated. Regional coordinators in each of these areas assist in the distribution of information to public safety agencies; provide training to field workers, and liaison with public safety practitioners through which needs assessments are developed for action. Additionally, the regional coordinators serve as direct links to the field, providing critical one-to-one interaction with police, fire, and emergency services providers at the ground level to gain direct feedback from targeted users and to gauge the effectiveness of training, communications, and preparedness exercises from direct users' perspectives. The following map illustrates the eight IEMA regions; contact information for the respective regions is found on page 2:5. • • SCIP, Version 2.0 2:4 June 2010 • r • MS 40 . -, 0=, _ _ - `5;�macEat--,-,A`s. •.,fir:„: . "alail . w;.=-- a . _-_ 7'-',4::::•-::--..1,..., r .J.L:','.9..- :; l .T.. 0 L ay bL A ' r CY Y # Y __iC;_, �.�'.. `l _ - ..wi-,-,,,--Es---- ',-: --.; .N, -Sy.3- _13.'''- - .- M. a ogyor � !:".0..t„,._ - ;3ifi5.- 4L----."Y'' r,•- "�'�" • a`. _ 4 • 3 • 2:5 SClP, Version 2.Q June 2010 (Pik' IEMA CENTRAL OFFICE 2200 South Dirksen Parkway Springfield, Illinois 62703-4528 Telephone: 217.782.2700 REGION TWO OFFICE REGION SEVEN OFFICE 1325 North Galena Avenue 313 North Maths Avenue, Suite 213 Dixon, Illinois 61021-1009 Champaign, Illinois 61821-2461 Telephone: 815.288.1455 Telephone: 217.352.0163 Fax: 815.288.5650 Fax: 217.352.1316 REGION THREE OFFICE REGION EIGHT OFFICE 340 North Cash Street, P. O. Box 104 2105 Vandalia, Suite 6A Seneca, Illinois 61360-0104 Collinsville, Illinois 62234-4859 Telephone: 815.357.8963 Telephone: 618.344.1024 Fax: 815.357.8992 Fax: 618.344.1159 REGION FOUR OFFICE REGION NINE OFFICE 9511 West Harrison Street 112 West Sixth Street, P. O. Box 680 Des Plaines, Illinois 60016-1563 Flora, Illinois 62839-1401 Telephone: 847.294.4717 Telephone: 618.662.4474 Fax: 847.294.4715 Fax: 618.662.4448 REGION SIX OFFICE REGION ELEVEN OFFICE 2200 South Dirksen Parkway 2309 West Main Street, Suite 110 r Springfield, Illinois 62703-4528 Marion, Illinois 62959-1196 Telephone: 217.782.0922 Telephone: 618.997.5847 Fax: 217.558.4810 Fax: 618.997.2642 DISTRIBUTION OF COUNTIES PER IEMA REGION Region Region Region Region Region Region Region Region 2 3 4 6 7 8 9 11 Bureau Boone Cook Adams Champaign Bond Clark Alexander Carroll DeKalb. DuPage Brown DeWitt Calhoun Clay Franklin Henderson _Grundy Lake . Cass Douglas Clinton Coles Gallatin Henry Kane Christian Edgar Greene Crawford Hamilton Jo Daviess Kankakee Fulton Ford Jersey Cumberland Hardin Knox Kendall Hancock Iroquois Macoupin Edwards Jackson Lee LaSalle Mason Livingston Madison Effingham Johnson Marshall McHenry McDonough Logan Montgomery Fayette Massac Mercer Will Menard Macon Monroe Jasper Perry Ogle Morgan McLean St. Clair Jefferson Pope Putnam Peoria Piatt Washington Lawrence Pulaski Rock Island Pike Tazewell Marion Randolph Stark Sangamon Vermilion Moultrie Saline Stephenson Schuyler _Woodford Richland Union Warren Scott Shelby White Whiteside Wabash Williamson Winnebago Wayne r . . SLIP, Version 2.0 2:6 June 2010 Illinois' plan is to have a TICP developed by each of the 102 2.1.3 TIC Plans counties. The IECGP grant programs for years 2008, 2009, and 2010 will provide funding to develop TICPs in over 75 of the 102 counties in IL. The remaining counties will be completed as funding is identified. Three counties in Illinois are part of the two UASI's in IL; Cook County is part of the Chicago Cook County (C3) UASI and St Clair & Madison Counties and part of the St Louis, MO UASI (St. Louis Area Regional Response System). The C3 TICP will be the County TICP for Cook. Madison and St Clair Counties will have their own individual county TCIP but will be also included in the St Louis, MO TICP efforts. TICP rollout strategy will be as follows: First Rollout: Illinois has 11 Metropolitan Statistical Areas (MSAs) which are defined by the federal government (U: S. Census Bureau) as areas which have at least one urbanized area of 50,000 or more population, plus adjacent territory that has a high degree of social and economic integration with the core as measured by commuting ties. Second Rollout: Counties with Universities as well as potential strategic targets (i.e., nuclear power facilities, Federal prisons, State prisons, etc.). Also included in this rollout will be the remaining Counties North of 1-80 in the northern portion of Illinois. Third Rollout.- The southernmost 42 Counties in Illinois considered the "earthquake zone"which refers to the Illinois counties closest to the San Madrid fault. Subsequent Rollouts: The goal is to have 102 County TICPs completed. This will be dependent on funding and resources. Phase II TICP implementation will take the 102 County TICPs and align them in with the 8 existing Illinois Emergency Management regions to create a multi- county/regional approach to interoperable communications. This will integrate the intra-county communications plan and create a more robust communications interoperability plan for larger area/regional events. Primary responsibility for the 2,2 Participating Agencies and Points of Contact development of Illinois' SCIP was assigned to the Illinois Terrorism Task Force (ITTF) Communications Committee; the Statewide Interoperability Executive Committee (SIEC) was formatively engaged in its development as well. Duality of membership by selected representatives on both the ITTF Communications Committee and the SIEC ensured voices from both bodies were heard during the drafting process of the plan, and both groups were kept apprised by participating representatives during the months of planning, writing, and editing of the SCIP. While the SIEC and the ITTF Communications Committee share solidarity in purpose and a commitment to achieving the state's interoperability mission and vision, Illinois purposely opted to employ a bifurcated process in the development and administration of its SCIP. Delegating responsibility for the development of the SCIP, Version 2.0 2:7 June 2010 (11°1116. plan to the ITTF Communications Committee ensured direct input from subject matter experts. The SIEC subsequently organized working groups in tandem with the critical elements of the plan, i.e., technology, standard operating procedures, training/exercises, usage, and governance. By aligning working groups along these elements, statewide involvement in all areas of planning is assured. Conversely, by charging the SIEC with the administration of the SCIP, Illinois is ensuring its governance body enjoys exclusivity in its oversight of all interoperability issues associated with the public safety sector. 2.3 Statewide Plan Point of Contact IEMA designated a full-time Interoperability Coordinator in 2007. Illinois' Interoperability Coordinator is responsible for managing the development and implementation of the SCIP and serves in a leadership role on both the ITTF Communications Committee and the SIEC. Additionally, the Interoperability Coordinator serves as a direct policy advisor to the Director of IEMA and the Governor's Homeland Security Advisor for communications interoperability issues. The Interoperability Coordinator can be reached at the following email address: ema.scibillinois.gov. 2 4 ScoThrough its well-defined statewide plan, key long-term pe and Timeframe. and short-term strategic initiatives have been identified which will enable Illinois to improve its communications interoperability. Additionally, the statewide plan serves as a mechanism to align emergency responders at all levels in the state with a common vision for communications interoperability. The plan serves as a roadmap for all agencies and jurisdictions in terms of the direction for moving forward and working cooperatively to address communications interoperability issues at the local, regional, state agency, and statewide levels. Illinois has ambitiously adopted an all-inclusive scope for its statewide interoperability plan by paralleling the SAFECOM Interoperability Continuum. Fundamental elements of Illinois' strategic interoperability plan include: • Governance • Standard Operating Procedures • Technology • Training and Exercises • Usage This strategy is predicated on a multi-year timetable with an overarching goal of preparedness. In so doing, Illinois is working to achieve the optimal level on the Interoperability Continuum: a high degree of leadership, planning, and collaboration among jurisdictions and disciplines with a commitment to and investment in the sustainability of systems and documentation. rik • SUP, Version 2.0 2:8 June 2010 1N3 W HJVllV (by Page I of 5 r EMERS E NY MAN ki.I; EMENT HOME I NEWS I EVENTS I SUBSCRIBE I GRANTS I BLOCS I JOBS EDUCATION Public Safety & Homeland Security M Progress Report: How Far Has Interoperability Come Since 9111? by Chad Vander Veen on August 16,2010 _ r:;• RELATED ARTICLES Such findings strongly suggest that there is - 1. Emergency Alert System in Moms County,NJ.,to j no"right amount"of Link 39 Cities via Social Media money to solve the . 4 interoperability issue. 2. Arson:The Overlooked Threat to Homeland Security : Instead, it's a matter oft J. California to Deploy One of the Nation's First Mass agencies aligning their Mobile Alert Systems goals, procurement 4. Local Law Enforcement Officials and Firefighters and technology—not just one or the other. Across the Country Join Forces in the Fight Against Terrorism Officials in Prince George's County, Md., recently 5. Seattle Cuts Red Tape by Putting Public Safety celebrated the launch of its new 700 MHz public Antennas Atop Public Housing safety communications radio system. But surrounding jurisdictions are likely just as pleased, I • since Prince George's County was the last in the region to build such a system. The county was—as Wayne McBride, deputy director of Prince George's County Public Safety Communications, puts it—"the hole in the doughnut." The$76 million endeavor involved building 21 new communications tower sites and serves a total of 29 agencies within the county, all of which can now effectively communicate with surrounding jurisdictions. According to McBride,the county's system provides genuine regional interoperability. "In the National Capital Region,we have interoperability,"he said. "We share system keys with 12 other jurisdictions,other counties, not counting just the municipalities in Prince George's County. So we have 65,000 users that have day-to-day, seamless, low-friction interoperability by just switching talk groups, switching systems." rok. McBride,who is a former police officer and a volunteer firefighter, said procurement procedures are a limiting factor in terms of building interoperable communications systems at any level—local, state and http://www.emergencymgmt.comisafety/Progress-Report-Interoperability.htmPpage=286 9/16/2010 Page 2 of 5 federal. "The problem with national or even regional or statewide interoperability with the locals is the41111) procurement process,"he said, using his own Region 20 as an example. Region 20 includes Maryland, northern Virginia and Washington, D.C. Common procurement rules among the jurisdictions in that region have led to near-100 percent interoperability.Yet for a national system, other regions' procurement rules make standardizing equipment difficult, not to mention standardizing on policy and procedure. When it comes to communication, sometimes it's not the public safety officials who need to talk it out. In many cases, it's the politicians controlling the purse strings who could benefit, at least from public safety's perspective. Prince George's County was lucky, McBride said, to get a county executive in Jack B. Johnson,who understood and communicated the value of interoperable communications. Prior to Johnson,who took office in 2002, McBride said the political will didn't exist to demand interoperable communication. "Mr. Johnson started in 2002, 9/11 happened in 2001, so the previous politicians were not faced with a catastrophe such as 9/11, so they didn't understand," McBride said. "In my opinion, they didn't have the stomach to commit a taxpayer's dollars to something they just didn't feel was important. So it was hard to make somebody who never uses a radio understand the importance of two-way communication for first responders. It's hard to make a politician[understand]—they see a price tag of$60 million or$50 million or whatever, so all the credit in the world has to be given to Mr. Johnson. He was the first elected official who understood the importance and committed the resources." So how far along is public safety toward the goal of interoperability?At a minimum, farther than it was. A number of waivers,for example, are being granted by the FCC for jurisdictions, such as Seattle and Boston, looking to build their own regional public safety broadband network. Such networks could eventually serve as the backbone for a national system. For Wise, recalling the work he put in conducting the GAO study, he puts public safety at a point equidistant from just starting on interoperability and achieving a nationwide system. "It's not as if things have stood still since 2001, but there is still a ways to go,"Wise said. "But we did see, compared to what had happened in the intervening years, some definite forward movement in this area. So whether or not you reach Nirvana, I think that things are certainly better than they were, and everybody we met certainly was on the same page in terms of having the goal of improving interoperability, but there are just certain practical limitations that are still somewhat difficult to overcome." <Previous Page 1 I [2 0 tweets tweet Comments ': Add a Comment http://www.emergencymgmt.com/safety/Progress-Report-Interoperability.html?page=2& 9/16/2010 j J 1N3 W HDdllM J 1 n 7 Y s ` AfrF rs , ' ;1#:.,.. 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'i, yJ, 'yl',,'h{'`�`i-..4:, ,,,,, ,,,,„ ;F'n of�, v� �,y'. f3 h+ 'sl/ Nf,�>zs ,•, 7 +.elf x ..� +�v +1;.' 1}, •r -,t,,,,,, t• a :- N�d:C 'S,..,rr PaLt a; , " • • about the authors 'n their routine day-to-day Brenna Smith manages the AGILE team for the Research and Technology Division Of operations,many public safety NIJ's Office of Science and Technology,Tom Tolman is the CommUnicadons Technology agencies can transmit mug Manager at NIJ's National Law Enforcement and Corrections Technialogy Center-Rocky shots,fingerprints,and videos of Mountain Region: crime scenes to their communica- tions centers.But when agencies from multiple jurisdictions need The ability to share information funding to update equipment are to mount a coordinated response in real time between agencies is their biggest problems.'but John (for example,during a high-speed called interoperability.The basic Clark.former Deputy Chief of pursuit across geographic bound- idea is this:Persons who need Public Safety for the Federal aries),they may not be able to talk to exchange information should Communications Commission, to each other via their radios in be able to do so,even when they sees the issue in larger terms.Clark real time because their separate are using different technologies says."The problem with public radio equipment is incompatible. from different manufacturers,with- safety interoperability is a problem When disaster strikes—a bombing, out the need for custom hardware of management,leadership,institu- plane crash,or natural disaster— or software to integrate them all. tional control,and institutional they even may be forced to use hand It's a little like the incompatibilities culture." signals or runners to relay messages. between various computer operat- ing an era when news,data,and �systems (e.g.,Windows,Macin- Limited Radio"Spectrum."In tush,Unix)—but a lot more corn li the early years of radio communip= pictures can be sent instantaneously p lion,public safety agencies used to the farthest reaches of the earth,it sated.Broadly defined,interoper- officers, ability refers to the ability to trans- is hard to believe thatradio spectrum only for voice policemit all types of communications transmissions.Today,public safety firefighters,and emergency medical agencies are usingradios m service personnel not be able to electronically,including voice, spectrum data,and images.This article for much more than voice transmis- talk to each other by radio focuses on one aspect:The ability skins.Just as consumers can now Both the fairly common incident.as of public safety agencies to talk to use their wireless telephones to well as the rare headline-grabbing each other via radios, download their e-mail,so too event(such as the Oklahoma City can police officers use systems bombing or Columbine shootings) originally dedicated to voice trans- test the ability of public safety ager- Why Do We Have missions to send crime scene data, cies to coordinate arid respond This Problem? videos,fingerprints,and mug shots. .But in manycases, The trend toward wireless commu- immediate] Y Many factors contribute to lack nicatlons and the convergence precious seconds can be lost while of interoperability.Public safety of different telecommunication dispatchers translate and relay agencies report that incompatible processes is causing more and more emergency communications. radio frequency bands and limited "traffic congestion"over the air waves. • Electronic transmissions are sent over a finite natural resource called • Interoperability is the ability of two or radio spectrum.John Clark calls radio spectrum the"electromagnetic real estate in the sky."Spectrum is more organizations to communicate and divided into bands,such as VHF and UHF.These in turn are divided share information (voice, data, images, and into frequencies or megahertz (MHz).For example,25-50 MHz video) in real or near real time. resides at the lower end of the VHF band while 764-776 MHz resides at the upper end of the UHF band. (See figure 1,next page.) rNational Institute of Justice Journal.April 2000 17 Figure 1: Public Safety Spectrum Bands I 1 1,3D-4144 4t$420 714-77,5? tiO641Z4 Fr=y= 3 4-56 US-1 2222 46,2-470 :aa-ssge sc.ac {Phi:} t 311 Am ( 11 1 = ,,,,1,,,,,! ,.,....... f' ,,,,...„ ,,...., -,._, .-,,..„,, .,,.,- 1 i .. _ _ t.-c,:-,, ,,-.,- - _ 4 1 I v l VHF UHF ' .. si-w EHF £. ! 30102 SliiiHz 36MHz 300MHz 3GHz. 30GHz [ i i i i--7'''w 222 ---,4t 'F:- -' a.0 3 { -vA This figure identifies the radio spectrum or array of channels used for communication.The bands used by public safety agency radios are spread widely across the spectum,making interagency communication difficult.In addition,some contend that not enough spectrum has been made available to these agencies. Illustration courtesy of the Public Safety Wireless Network(PSWN),from Public Safety and Radio Spectrum Guide.Copies of the guide are available from the PSWN by calling 800-565-PSWN or by downloading it from the Web site at http✓/www.pswn.gov. Originally,public safety agencies how at one point during the early Donald Appleby,Project Director were assigned the lower frequencies minutes of the disaster,the fire of Pennsylvania's Statewide Radio and bands.As the lower bands were department suspected that another Systems.tells of a jurisdiction that becoming busy and congested,tech- bomb remained inside the building installed seven different types of '41111) nology was improving to allow the and ordered all personnel to evacu- radios in an ambulance so EMT use of higher bands,and the Federal ate.Only the firefighters got the personnel could communicate Communication Commission, message immediately.If there had with other first responders,like fire which assigns State and local radio been a second bomb,all the other and police.According to Appleby, spectrum,allotted more spectrum first responders would have lost pre- "We had so many radios,we had to public safety agencies. clots minutes while their dispatch to color-code the microphones to Today,public safety agencies are centers received the fire department know which was which."The cost assigned frequencies across 10 message and relayed it over their of the equipment rivaled the cost different bands of radio spectrum, frequencies. of the ambulance itself. from low to high.Unfortunately, Diversity and Age of Equipment. Coordination and Cooperation. affordable technology does not exist More than 18,000 law enforcement Without doubt,one of the biggest to allow one radio to communicate agencies and 35,000 fire and emer- challenges to solving interoperability across all the frequencies.Hence, gency medical agencies operate in problems is the organizational a city's police department may be the United States.Of necessity,the and political obstacles of making assigned one frequency while the vast majority purchase communica- decisions that cross geographic city's emergency medical services tions equipment independently of and political boundaries.It is quite another.The result:They cannot each other.Most of their compo- common for one jurisdiction's rules talk to each other.In the Oklahoma nents are old (20-year-old radios and regulations to conflict with a City bombing,the city police are not uncommon)and work neighboring jurisdiction.Leaders operated on one frequency,the well only with equipment made who want to make strategic plans fire department on another,the by the same manufacturer.But and cooperative purchasing deci- county on another,and the State even agencies with the newest sions commonly find coordination on still another.Mark Schwarz,an equipment find that their radios to be extremely difficult because Oklahoma City Council member cannot work with equipment of political preferences,competing and former president of the Nat- from other manufacturers. priorities in resources,and the ional League of Cities,recounts complexity of varying and some- 4111) Can We Talk?Public Safety and the Interoperability Challenge 18 times incompatible laws across St.Clair,Pennsylvania,a suburb of Policy and the U.S.Navy's Public jurisdictions. Pittsburgh,have partnered with a Safety Center in San Diego. Technical solutions can be attained, commercial radio enterprise to Leaders of the participating agencies but without coordination.coopera- Improve interoperability for their engaged in considerable early plan- tion,and planning among agencies, Public safety services.The city has ning,significant negotiation, avowed a commercial enterprise the technologies cannot be imple- and substantial discussion of the merited to their greatest potential. to build a radio tower on a site that tradeoffs before the project could would not otherwise be available to become a reality.Territorial issues, them.In exchange for permission personality differences,and legal Potential Solutions to build the tower,the commercial and liability concerns all hampered enterprise has agreed to let the theproject.Eventu off-the-shelf Although there is no silver bullet city use the tower for police trans- ' or single solution to achieving inter- missions. communications circuits and radio operability,several approaches can system software were used to link foster enhanced communication Although there are many issues to the agencies'various radio systems. among agencies.One such approach be ironed out regarding the use of Now,with BORTAC in place,commerciallyofll is the use of digital radio systems. available services for cern are able to speak directly to Digital systems improve interoper- public safety;some agencies are one another,eliminating the need ability indirectly because they gener- already putting the benefits into for dispatchers to relay information. ally operate more efficiently with practice.The Alexandria(Virginia) Officers in two or more agencies can radio spectrum.Digital systems also Police Department,for example, offer more options or functionality, is using a commercially available talk together,and multiple, r simul- suchn- (called"Cellular Digital dent conversations can occur as the ability to use"talk producttaneously.For example,the Border groups"that relay information to Packet Data,"or CDPD)to wire- multiple users at once and improved lessly transmit information to and Patrol can talk to the San Diego from laptopcomputers in afro! Sheriff's Department about one encryption capability so that ittfor-. P P matter while the Immigration and matron transmitted over digital vehicles. Naturalization Service,San Diego r systems can be made secure.In addi- Fire Department,and Emergency tion,signals transmitted over digital NIi's Effort to Medical Service personnel are talk- systems are clearer over longer dis- ing about something else. tances.Michigan is implementing a Support Solutions statewide effort to streamline conn The National Institute of Justice, Public safety agencies use BORTAC munication by moving all of its pub- .with its history of developing several times each month for an lic safety agencies to an 800 MHz standards for law enforcement array of activities,including regional statewide digital system.But digital products and its close working auto-theft task force operations, systems only help if they are'trunk- relationships with State and local counterdrug sweeps,police pursuits, ed"so that users are automatically public safety agencies,has taken special cross-border events,and muted to an open channel and need steps to assist in solving interoper- gang suppression.In one case,a not wait for an open channel. ability problems. felon who had threatened officers with a weapon tried to escape on Some public safety agencies are San Diego County Integrates a motorcycle.Three neighboring trying another approach:Using 12 Agencies. One of the earliest agencies were patched through products and services that tradition- interoperability projects(opera- BORTAC and apprehended the ally have been sold only to con- tional since 1996)connected the suspect without injury to the sumers,such as satellite paging dispatch centers (radio communica- officers. systems,cellular phones,and per- tion systems) of 12 agencies operat- sonal communication systems hag in San Diego County,including The BORTAC model is now being (PCS's)that transmit both voice the Border Patrol,Immigration and enhanced and replicated in Imperial and data.These alternatives are Naturalization Service,California County and Los Angeles County, helping to alleviate existing public Highway Patrol,and San Diego California.and in Brownsville. safety spectrum congestion and to Police Department.The Border Texas. expand the geographic boundaries Tactical Communication System, AGILE:A Comprehensive Effort. of signal areas. or BORTAC as the project is called, Created in 1998,AGILE(Advanced Sharing radio towers is.another was undertaken jointly with the Generation of Interoperability for approach.The city leaders of Upper Office of National Drug Control Law Enforcement) pulls together all r National Institute of Justice Journal.April 2000 19 interoperability efforts within NIJ a communications switch that State,regional,and local operations; 411111) and serves as the point of contact links disparate radio systems so documenting how the use of these for coordinating interoperability that over-the-air communica- technologies affects public safety initiatives with other projects,both tion is now feasible among the agencies'training,security needs within the Department of Justice as Alexandria Police Department's and policies,procurement.and well as with other Federal,State,and 800 MHz system,the District equipment replacement policies; local agencies.' of Columbia's Metropolitan and providing information to AGILE has four main components: Police Department's UHF sys- understand the financial impact. tern,and the U.S.Parks Police's (1) supporting research and devel- VHF system AGILE is a big step forward in opment; (2)testing,evaluating,and collecting,evaluating,and dissemi- piloting technologies; (3)developing AGILE team members are nating information about the les- standards;and (4) educating and documenting Alexandria's sons learned about interoperable reaching out to end users and response to the requirements technology from a living laboratory. policymakers. of the equipment and the ways AGILE will inform decisionmakers 9 Supporting research and the system accepts and manages about issues related to funding, the transmission of voice,data, development of standards,and development AGILE is sup porting or`seeding"research and image information.NIJ difficulties in procuring and and development of interoper- anticipates that this and other maintaining equipment and will ability technology in order to pilot projects will provide encourage the investment necessary expand knowledge of the issues information about the lessons to bring the public more fully into and spawn possible solutions. learned—both good and the information age. In 2000,the AGILE team plans bad—from the Alexandria to invest in the development and experience. The Future of deployment of technologies such i• Developing standards.NIJ Interoperability as high-bandwidth commimlca- has a long history of involve- tions,security,software,wireless ment with the development Solving interoperability problems communications,and knowl- of national standards for law will require different levels of com- edge mining.NIJ anticipates enforcement?Building on that mitment from various user groups release later this year of a tradition,the AGILE team and close cooperation and open focused Interoperability solicits- is identifying existing standards dialog between regulating officials tion to address technology related to interoperability that and the manufacturing community. research and development gaps. can be adopted or adapted by Solutions also must take into I Testin ,evaluating, and manufacturers and public safety account the substantialembedded 9infrastructure currentlybeing used piloting technologies. agencies.The team is evaluating by public safety agencies,their Developing technologies is only competing or multiple standards unique budgetary constraints,and the first step. (What's needed as part of the process of devel- the critical lack of additional fund- next is to create pilot programs aping standards to fill any gaps.' frig available to most agencies. to make sure the technologies • Reaching out through work as intended) One of MJ's A number of steps can be taken to pilot sites is the Alexandria education and outreach. enhance public safety communica- AGIl,E's education and outreach tions.The first is a reallocation of (Virginia) Police Department. component will entail apublic Alexandria is an"operational P� spectrum from other uses to public awareness campaign aimed at safety use and a more efficient and laboratory,"which means the decisionmakers to emphasize the spec- technologies have moved from � cooperative use of present urgency of the problem,propose trum.Greater sharing of resources, the test lab into a real-life,day- solutions,and facilitate multi- to-day setting.The feedback such as radio towers and spectrum, and evaluation from Alexan- agency cooperation. both within the public safety com- dria's experience will contribute AGILE also is probing ways to munity and with other users,will to a better understanding of the address the coordination and coop- improve efficiency and enhance technologies'impact on policies, eration issues related to interoper- interoperability. procedures,training,organiza- ability.The team is examining how The creation of standards for tion,and operational readiness. the use of emerging communica- communications equipment will In December 1999,NIJ deployed tions technologies affects Federal, go a long way toward fostering '41111) Can We Talk?Public Safety and the Interoperability Challenge 20 . . . . r interoperability.But the develop- .. ment of standards is a slow,time- . Far More. tnf'oirM011 an.. consuming process that must be considered a long-term solution. tri.for.infor€dation."about;AGILEr Contact,.NU.staff.Brenna,Smith(242-305-3305)or These critical areas will require • Tom Coty.(202.:524--7683). further attention at all levels of . a for information:.about:BORTAC,:Contact:Boli.Waldron.Director, Nt_ECTC- government and by all public safety Western Regiiion et 31•0.=336-•2124, �• ` agencies and,as noted earlier by , :.ta:._Taylor,.Mary,I. Robert C.Ep'per,:and.Thomas K.Tolman, Wireless Communications John Clark,a concerted effort to . .':and interoperabililyAmongState and Local draw Enforcement Agencies;Research in overcome institutional control and •-•::..Brief•Washington; t3 C -Ii S,:•.Departriient of,Justice;National Institute of Justice, culture. January 1998•(NCJ168945''T its:study•surveyed housands of law enforcement NW 181729 agencies;,the data and analysis.provide a valuable glimpse into the problems State " and local.agencies face. : Notes . •a:"Why:Can t We;Tallc videotape::This.1,3-Minute tape for high- to midlevel State and 1. Taylor, Robert C. r : local.public officials.explores ;issue and emphasizes the need for changing the `b' Mary J., EPIC way jurisdictions plan and:coordinate the:design of•.theirCommunications systems. and Thomas K.Tolman,Wireless :Emer en. services . soririel; ..lice.officials,.:firefi hters, andpublic policymakers Communications and Intemper- • es interop e 9 p y ability Among and Local `•' relate the•ir ex•peiier•i•ces With,itifet iperai itity.•..• .le•nts artd their proposed solutions. Law Enforcement State andes, • •..Flee copies are available from_the Natioi al::Law Enforcement and Corrections Research in Brief,Washington, • Technology center.*calling 1-800-248-2742. DC.:U.S.Department of Justice, lir:National.Law Enforcertrent arid.Corrections Technology Center-Rocky Mountain, National Institute of Justice, Understanding.Wireless Comi?unications.in,Public.Safety Guidebook to Technology, January 1998(NCJ 168945). ' ` ` issue ,:Planning:and:Management.Obtain•.acopy by visiting http://www.nlectc. orginlectcrrn or calling 1;=800-248.:,27.42:.; ." : 2. In addition to AGILE,the other .,:..:.::.. ... , primary Department of Justice -ail,.A discussion of.costs and_funding issues..can.be found in"Report on Funding projects ; Mech8n• istT s,for.Public,Safe, #tadio.Commurtications".(December 1997) and interoperability include ,. �Y.,,: ..., .: the Global Criminal Justice "Re•port ori fund ng•,'Strategy•flat-Public.....Radio Corninunications" r4)ctcberrk Information Network,a • • '::.1998),.-both.reports •iere`:prepered by;Booz�Allen&Hamilton for the Public,Safety technology-based approach to ;Wireless;Netwgrtc:and.are available et the {Vetwork's Web site, http://www.pswrt.gov. helping the justice community ', ..The Bureau of,JuSticelASSiStartces:.(f3.7A);.(tittp;//wWw.ojp.usd9j.gov/bja)offers several share information globally,and programs to assist'State:and`local'municipalities interested in interoperability: the Public Safety Wireless Net- , . The Edward Byrne Memorial State.and ttical.Law Enforcement Assistance Program work,a Joint Justice-Treasury ovides funds throughgtwotypes of p programs:Discretionaryand formula. Department undertakingto • • • grantP' g develop a nationwide,wireless • Discretionary funds are awarded directly to public and private agencies and private telecommunications network for nonprofit organisations.Formula'funds,which are awarded to the States, in turn use by public safety agencies at • make awards tCi: State arrd locai'ttnits of•.gover•rttllett• . all levels of government. , at The Local Law Enforcement8lcick,Grants Program provides funds to units of local government to underwrite.projects to`reduce crime and improve public safety. 3. NIJ,for example,was responsible Public safety agencies have Used these:funds to upgrade radio systems and for the development of national improve information sharing,, standards for body armor and has now issued standards for ytiehaased Sources • ' products ranging from hand- cuffs to police cars. a Visit the Justice Technology Information Network(JUSTNET)at http://w'zw.ulectc.cxq or call the National Law Enforcement and Corrections Technology Center at 4. NIJ is working with organize- 1-800-248-2742.• : . dons dedicated to establishing , U Visit the Public Safety Wireless Network(PSWN) program,a joint initiative of the standards in these arenas,includ- Departments of Justice and Treasury at,http.//www.pswn,gov, or call PSWN at mg the Telecommunications 1-800-565-PSWN. Industry Association,the Institute of Electrical and a Visit the Federal Communications Commission's Wireless Telecommunications Electronics Engineers,and the Bureau at http://;rwvw.fcc,gov/wtb/publicsafety, or call the Bureau at 202-418-068Q.. Internet Engineering Task Force. elk National Institute of Justice Journal.April 2000 21 L. d 1N3 W H7VllV ., -;:;- ILLINOIS �: ,; �;': CRIMINAL JUSTICE '' .' INFORMATION AUTHORITY r , '41, * - f, 300 W.Adams Street • Suite 200 • Chicago,Illinois 60606 • (312) 793-8550 RECOVERY JAG August 30,2010 Ms. Kristie Hilton Elgin Police Department 151 Douglas Avenue Elgin,Illinois 60120 Dear Ms. Hilton: Enclosed you will find interagency agreement #809208 between your office and the Authority for the Expanding Multi Jurisdictional Narcotics Unit Program. Please review the enclosed documents and notify me if revisions are necessary. If all is in order please obtain the necessary signatures on the agreement and return the entire packet to my attention for further processing. I have also enclosed the fiscal information sheet and initial cash request forms needed to begin the draw down of federal funds. Please fill out these forms and return them to me with the signed agreement. Once all signatures are received on the agreement, I will process the paperwork for you to receive your initial federal funds for this program. Please note that this packet also includes two new forms regarding civil rights compliance. Please review, sign and forward these civil rights compliance certifications to the Authority. The authorized officials of the grant's Implementing Agency, and Program Agency, if applicable, must complete these forms. This grant cannot be submitted for final signature by the Authority's Executive Director until these forms have been completed. As a point of clarification, these certifications do not represent new civil rights requirements that grantees must adhere to. These certifications reflect existing federal regulations that have always been included in the interagency agreements between your office and the Authority, but now a separate certification is required. I also want to draw your attention to changes to our Interagency Agreement that were brought about by Public Act 96-0795 (SB 51) that became law on July 1, 2010 and makes modifications to the Grant Funds Recovery Act (30 ILCS 704/4). Modifications have been made to the Inspection and Audit, and Close-out requirement sections of the Interagency Agreement. In addition, a Use of Funds and a Certification sections have been added to the Interagency Agreement. The Certification and Signature Section contains the statement "under oath" in the certification statement. This phrase must be included at the direction of the Office of the Illinois Comptroller and the Authority cannot make changes or edits to this statement. At this time notarization is not required. I would be happy to answer any questions that you might have about these changes, but you r • might also want to inform your legal counsel of the changes. If you have any questions, please feel free to contact me at (312) 793-0892 or by email at 4111) marilyn.mazewski@illinois.gov. I look forward to working with you on this program. Sincerely, Marilyn jews Grant S$ list Federal and Stat: : ants Unit Enclosures cc: MF 809208 '411) Fax: (312) 793-8422 • TDD: (312) 793-4170 • www.icjia.state.il.us „ , Instructions for Certification 1. By signing and submitting this proposal, the prosective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certificaiton, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transction,” "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposes," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debared, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction• originated. 6. -The prospective lower tier participant further agrees by submitting this proposal that it will include r the clause titled, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — ... • Lower Tier Covered Transaction," without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of reports in order to render in good faith the certification requred by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. • • U.S.DEPARTMENT OF JUSTICE ;•— • OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub-Recipient) This certification is required by the regulatioons implementing Executive Order 12549,Debarment and Suspension,28 CFR Part 67,Section 67.510,Participants'responsibilities.The regulations were published as Part VII of the May 26, 1988 Federal Register(pages 19160-19211). (BEFORE COMPLETING CERTIFICATION,READ INSTRUCTIONS ON REVERSE) (1) . The prospective lower tier participant certifies,by submission of this proposal,that neither it nor its principals are present/debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department of agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certificaiton,such Al) prospective participant shall attach an explanation to this proposal. jeffuti Swab 1.ch,d or Pallet, Name and Title of rcuthorized Representative Ati/A----- Signatur /. 11 Date I" i19 eIiCe f e,.f Name of • •anization l51 Dwq/as rtJ i 7 r t, ,,ut, Ip o /go Address of Organizatio OJP FORM 4061/1(REV.2/89)Previous editions are obsolete FISCAL INFORMATION SHEET rok The following information is required to ensure that the Authority and its implementing agencies meet the financial and program reporting requirements of various federal grant programs. This information is required prior to the release of funds. The Implementing Agency is the state or local unit of government or not-for-profit agency accepting funds under the interagency agreement. The Program Agency is the organization responsible for performing the daily activities. An organization can be both the Implementing Agency and the Program Agency. Please return this form to the attention of your program monitor at the Illinois Criminal Justice Information Authority, Federal and State Grants Unit, 300 W. Adams, Suite 200, Chicago,IL 60606. If you have any questions,please call your monitor at(312)793-8550. Implementing Agency: City of Elgin Implementing Agency's FEIN #: 36-6005862 Agreement#: 809208 Program Agency: Elgin Police Department Program Title: 2009 Starcomm Funding for Local Law Enforcement Agencies 1. Who will be responsible for preparing and submitting quarterly fiscal reports? Name: /6-151-it N1 /tD r t [ Title: Aid na9P. en.it- L`L //a Agency: '1) I"©�l erilep1t . Address: /5/ J7o loG -r l ci i't Phone: 67A/7 f 9 90 Fax: ,SI/7 f q-a? 75'O 2. Who will be responsible for preparing and submitting quarterly data/progress reports? Name: f�,St!t 1L/, pi �t. Title: Q �i iir ariaI q S . Agency: . ! f Address: 1 / .1 u In5 £ g i o 2(, %oD/X Phone: r47-AN- 697D J Fax: P/7,0219-,627,50 P:\FSGU Users\Marilyn Mazewskilstarcom21 radio eq\Certs\809202 Fiscal information Sheet 04.03.doc r 3. Will a separate fiscal account/fund be maintained for the program? 411) Yes,this account will maintain:(Choose one) Federal funds only Both federal and local matching funds No,but all program funds will be identified by a specific account or fund number and recorded within the general accounting records for the Agency. 4. Where should pro fund d' bursem be sent? rAddress: q5/ ,2?d 10,O f��15f1 ATTN: /i. f r0/1.., h 5. What organization is listed as holder of the bank account into which program funds will be deposited? - • Ei3k A) Effective 05/03 P:\FSGU Users\Marilyn Mazews)aa\starcam21 radio eq1Ccrts\$04202 Fiscal Information Sheet 04.03.doc A) . „ r INITIAL CASH REQUEST FORM INSTRUCTIONS • Enter Implementing Agency name and agreement number on the lines provided. • Enter amount of cash advance necessary to pay for program start-up costs. In calculating this figure, consider equipment purchases that will take place immediately and personnel costs for the first three months of the program. Implementing agencies should anticipate a delay of approximately 4-6 weeks from the submission of the request until the receipt of the State warrant. Since federal regulations require that implementing agencies request only the minimum amount of cash necessary to pay bills in a timely fashion, funds should be requested only for those obligations that can be liquidated within 45 days. The Authority reserves the right to adjust cash requests as seen necessary. If the implementing agency anticipates an inordinate expenditure of funds during the initial period, an explanation should be attached. • Obtain signature of authorized official and provide the individual's title, program name, and Implementing Agency FEIN (Taxpayer ID) number on the lines provided. • Return the completed original to the Illinois Criminal Justice Information Authority, Federal and State Grants Unit, 300 West Adams, Suite#200, Chicago, Illinois 60606. P:\FSGU Users\Marilyn Mazewski\starcom2l radio eq\Certs\809202 Initial Cash Request 04.03.doc J r . t ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Initial Cash Request On behalf of City of Elgin on Behalf of the Elgin Police Department I am requesting an initial cash request of$ 9g,goo 00 as permitted in Interagency Agreement #_809208 g e of Authorized Official 7-/-o20/D Date • aif/iOf op 4 cep Title cSJarcom.2/ ' Program Name Aiiik 3i 6005-S6 02 Implementing Agency Fein Number *Instructions for completion on reverse side For Authority use only Requested FED/GR Disbursal Approved Date by: _ Date Effective 05/03 P\FSGU Users\Marilyn Mazewski\starcom2l radio eq\Certs\809202 Initial Cash Request 04.03.doc C1YJLRI,GLITS,COMPLIANCE CERTIFICATION I I P (cOMOIdte ENTIRE,certifiCati0b) Grant Program(circle applicable grant prog,rar* ADAAIBYRNE;JAMO,LLER0.1•ICHIP;RSAT,VAWA;VOCA,VOlTIS,Other(Specify) RECOVERVJAG fre/Organization Name(hereafter referred to as the"Entity"); City of Elgin:-ess: 150 Dexter Court,Elgin,Illinois 60120 Contact Person: ky-15-}-}t. , 40 Telephone#: *t 77q 47O Fax#`- 709-2752.`, E-mail address: h;1 Oh_Kt9t1 Oft 100 Grant Number/Contract Name:809208 2009 StareorrmiFunding for Local Law Enforcement Agencies Certification Statement: Michael. R.,; ..Gahrman [Responsible Official].certify to the following statements: • Entity is in compliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreernent(s)/Contract(s)in effect for the grant(s)and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in connection with any activity funded under this pant(a)/contract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP):Guidance to Federal Financial Assistance Recipients Regarding Title gek VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Regiater,June 18, k 2002,Volume 67, Number 117,Page 41455-41472). (Additional information regaeding;&E,P inuirement$may be found at: http://www.ojp.usdoj.goviocrilep.htro) In addition,I certify that in,the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity,or any subgrantee or contactor of the Entity,the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice-Programs. Check the following item(s) that apply: (id THE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS o THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of all finding(s)made within the past 5 years that have not yet been submitted to the Authority) 0 All current findings have already been submitted to the Authority;no additional findings have been made and no additional findings are attached Assistant Corporation Counsel [ Lire of' esponsi e Official) [Title] [Date] Michael R. Gehrntan EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATION s • .• • (Complete SECTION A OR SECTION B below,as applicable. Complete ONLY ONE SECTION.) Grant Program(circle applicable federal grant program): ADAABYRNE,JAIBG,LLEBG,NCHIP,VAWA,RSAT,VOCA,VOITIS,Other(Specify)RECOVERY JAG Grant Number:#809208 Federal Grant Award Amount:$88,800.00 41) Grantee/Organization Name(hereafter referred to as the"Entity"): City of Elgin Address: 150 Dexter Court. Elgin.Illinois 60120 Contact Person:14-8n „ 1// /f). Telephone#: 1.917;g9...c 7) Fax#:r/47 ?/9-p7 E-mail address: ki i/164-1(i4.k tce €11, SECTION A.CERTIFICATION(EEOP NOT REQUIRED) [responsible official]CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302. Check all of the following that apply: 0 ENTITY HAS LESS THAN 50 EMPLOYEES 0 ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 0 ENTITY IS A NON-PROFIT ORGANIZATION 0 ENTITY IS A MEDICAL INSTITUTION 0 ENTITY IS AN INDIAN TRIBE 0 ENTITY IS AN EDUCATIONAL INSTITUTION [Signature of Responsible Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILEt (For information regarding EEOP development, see: http://www.ojp.usdoj.govlocr/eeop.htm) Certification Statementf (FortEntities with 50 or more employees that receive a single grant or award of$25,000 or more): I, (dad ! (!oAe ri [responsible official],certify that the Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq.,subpart E,that was signed into effect within the past two yea by the proper authority and that it is available for review.The EEOP is on file in the office of /-JW?14r/ rate r c ec L1 iy 41/C //] [agency/organization name],at /5D �i,�fe, J /7 t /) 12 (p Q / 0 [address] for review by th public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. 4111) 9 �- ']t C„Q1['€A) It2,.0( fit/t) L l 11 0 [Signature of Responsible Official] [Print Name and Title] [Date] CIVIL RIGHTS COMPLIANCE CERTIFICATION (Compl'ete ENTIRE certification) Grant Program(circle applicable grant program); ADAA/BYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAWA,VOCA,VOTTIS,Other(Specify) RECOVERY JAG re/Organization Name(hereafter referred to as the"Entity"): Elgin Police Department Address: 151 Douglas Avenue,Elgin,Illinois 60120 Contact Person: 61 SfiM M 1 ten Telephone ti: ct 7-nq-4,476 Fax#: $4 7?7q?75Z) E-mail address: 141 ith_Wert-loce 6 Grant Number/Contract Name: 809208 2009 Starcomm Funding for Local Law Enforcement Agencies •,J Certification Statement: Aftroti wob aJ [Responsible Official],certify to the following statements: • Entity is inmpliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreements)/Contract(s)in effect for the grant(s)and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP):Guidance to Federal Financial Assistance Recipients Regarding Title risk VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: http://www.ojp.usdoj.govlocr/iep.htm) In addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity,or any subgrantee or contractor of the Entity,the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. Check the following item(s)that apply: STSENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE YEARS 0 THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of all finding(s)made within the past S years that have not yet been submitted to the Authority) 0 All current findings have already been submitted to the Authority;no additional findings have been made and no additional findings are attached OMiie3Of 7/3 /070 +' e= R nsib a Official] [Date] UAL EMPLO OPPORT Y PLAN EOP CERTIFICATION + . (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) Grant Program(circle applicable federal grant program): ADAA/BYRNE,JAIBG,I-tFBG,NCHIP,VAWA,RSAT,VOCA,VOITIS,Other(Specify)RECOVERY JAG Grant Number: #809208 Federal Grant Award Amount:$88,800.00 411.1) Grantee/Organization Name(hereafter referred to as the"Entity"): Elgin Police Department Address: 151 Douglas Avenue Elgin.Illinois 60120 Contact Person: )14--(5 h L )' IIDn Telephone#:(?I/ilf 7 029-2/I7o Fax#: :1#7- j9 p7SZ) E-mail address: it1 _ 9./,,tr 0rc , SECTION A. CERTIFICATION (EEOP NOT REQUIRED) I [responsible official]CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302. Check all of the following that apply: 0 ENTITY HAS LESS THAN 50 EMPLOYEES 0 ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 0 ENTITY IS A NON-PROFIT ORGANIZATION 0 ENTITY IS A MEDICAL INSTITUTION 0 ENTITY IS AN INDIAN TRIBE 0 ENTITY IS AN EDUCATIONAL INSTITUTION [Signature of Responsible Official) [Print Name and Title] [Date] 411) OR SECTION B.CERTIFICATION(EEOP REQUIRED AND ON FILE) (For information regarding EEOP development,see: http:ltwww.ojp.usdoj.gov!ocr/eeap.htm) Certification Statement(For Entities with$0 or mare employees that receive a single grant or award of$25,000 or more): I, >/ 6X/Qbpa' , [responsible official],certify that the Entity has formulkeed an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq.,subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review.The EEOP is on file in the office of [agency/organization name],at �i„52 /)e',t '✓�-? I ? `� r�?Q� � [address] for review bye public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the Equal Employment Opp ' Plan to the Office of Civil Rights for review and approval. 4°) [Signa f p si a Offic all [Print Name and Title] [Date] • PROGRAM TITLE: Recovery Act Justice Assistance Grants 2009 Starcomm Funding for Local Law Enforcement Agencies AGREEMENT NUMBER: 809208 ('1MATED START DATE: September 1,2010 SOURCES OF PROGRAM FUNDING: 88,800.00 ARRA Recovery Act Justice Assistance Grants 2009: $ 0.00 Matching Funds(not required: $ Si 88,800.00 TOTAL: CitIMPLEMENTING AGENCY(Village,County City of): j °f t3gin 150 Dexter Court,Elgin IL 60120 ADDRESS: 36-6005862 FEDERAL EMPLOYER IDENTFICATION NUMBER: DATA UNIVERSAL NUMBERING SYSTEMS#: 010224772 CCR REGISTRATION EXPIRATION DATE: 1/21/2011 • . CCR Number/CAGE CODE: 5Ch<9 AUTHORIZED OFFICIAL(Mayor,President,or Manager): Edward Shock,Mayor Telephone. 847-931-5595 PROGRAM FINANCIAL OFFICER(Treasurer,CFO): Colleen Lavery,Finance Director 847-931-5636 Telephone: • (Rh' PROGRAM AGENCY(Sheriff's Office/Police Dept): Elgin Wlice Department ADDRESS: I 151 Douglas Avenue,Bgin ti 60120 • 928349711 DATA UNIVERSAL NUMBERING SYSTEMS#: CCR REGISTRATION EXPIRATION DATE: 6/22/2011 CCR Number/CAGE CODE: AUTHORIZED OFFICIAL(Chief/Sheriff): j Chief Jeffrey Sw otwda 847-289-2761 I 847-289-2750 Telephone/Fax: / E-Mail: sw obodaj©cityofelgin.org Management Analyst Kristie I•ilton FISCAL CONTACT PERSON(include Title): 847-289-2970 j 847-289-2750 Telephone/Fax: / E-Mail: ( hiton_k©cityofelgin.org Management Analyst Kristie tilton PROGRAM CONTACT PERSON(include Title): 847-289-2970 1847-289-2750 Telephone/Fax: l hiton_k©cityofelgin.org E-Mail: • • A City of Elgin on Behalf of the Elgin Police Department4111) 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 INTERAGENCY AGREEMENT American Recovery and Reinvestment Act of 2009 Edward Byrne Memorial Justice Assistance Grant Proeram This interagency agreement is entered into by the Illinois Criminal Justice Information Authority, with its offices at 300 W.Adams,Chicago,Illinois 60606,hereinafter referred to as the"Authority,"and the City of Elgin on Behalf of the Elgin Police Department,hereinafter referred to as the"Implementing Agency,"with its principal offices at 150 Dexter Court,Elgin, Illinois 60120, for implementation of the 2009 Starcomm Funding for Local Law Enforcement Agencies Program. WHEREAS, Section 7(k) of the Illinois Criminal Justice Information Act (20 ILCS 3930/7(k)) establishes the Authority as the agency "to apply for,receive, establish priorities for, allocate, disburse and spend grants of funds that are made available...from the United States pursuant to the federal Crime Control Act of 1973,as amended,and similar federal legislation, and to enter into agreements with the United States government to further the purposes of this Act,or as may be required as a condition of obtaining federal funds;"and WHEREAS, pursuant to the Authority's rules entitled "Operating Procedures for the Administration of Federal Funds," (20 Illinois Administrative Code 1520 et seq.) the Authority awards federal funds received by the State of Illinois pursuant to the Omnibus Crime Control and Safe Streets Act of 2002 and agency agreements with State agencies and units of local government for the use of these federal funds;and WHEREAS,the American Recovery and Reinvestment Act(Recovery Act)of 2009,a one time source funding,has obligated funds for the Justice Assistance Grants,and WHEREAS, pursuant to the Edward Byrne Memorial Justice Assistance Grant (JAG) Program the Authority, names the following purpose areas as the focus of the American Recovery and Reinvestment Act Edward Byrne Memorial Justice Assistance Grant(JAG)Program for federal fiscal year 2009: 1. Law enforcement programs. 2. Prosecution and court programs. 3. Prevention and education programs. 4. Corrections and community corrections programs. 5. Drug treatment and enforcement programs. 6. Planning,evaluation,and technology improvement programs. 7. Crime victim and witness programs WHEREAS, the Authority designated the Implementing Agency to receive funds for the purpose of implementing a program to address one of the named areas: NOW,THEREFORE,BE IT AGREED by and between the Authority and the Implementing Agency as follows: SECTION 1. DEFINITIONS ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit41111) City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 "Program": means a plan set out in a Program Description that identifies and proposes to address problems related to one of the named areas and that contains a statement of objectives,strategies for achieving those objectives,and a method for assessing the effectiveness of those strategies. SECTION 2. PERIOD OF PERFORMANCE AND COSTS INCURRED The period of performance of this agreement shall be from September 1,2010 through December 31,2010. Costs incurred before the execution date of this agreement may be charged to this agreement if included in Exhibit B,incurred during the period of performance,and the Implementing Agency performed in accordance with the terms and conditions of this agreement. The Authority shall not be responsible for costs incurred before or after the period of performance of this agreement. SECTION 3. COMMENCEMENT OF PERFORMANCE If performance has not commenced within 60 days of the starting date of this agreement,the Implementing Agency agrees to report by letter to the Authority the steps taken to initiate the program,the reasons for the delay,and the expected starting date. If the program is not operational within 90 days of the starting date of this agreement,the Implementing Agency agrees to submit a second letter to the Authority explaining the implementation delay.The Authority may at its rk discretion either cancel this agreement or extend the implementation date of the program past the 90-day period. If the program is interrupted for more than 30 days after commencement,due to loss of staff or any other reason,the Implementing Agency agrees to notify the Authority in writing explaining the reasons for the interruption and the steps being taken to resume operation of the program.The Authority may,at its discretion,reduce the amount of federal funds awarded and/or terminate this agreement if the program is interrupted for more than 90 days. If this agreement is terminated due to this section,the Authority will only pay for those services rendered as of the date service delivery ceased.Any funds advanced to the Implementing Agency and not expended as of that date shall be repaid to the Authority upon notification by the Authority. SECTION 4. PAYMENT The Authority agrees to make payment to the Implementing Agency for the administration and implementation of the program described in Exhibit A.Upon receipt of the fiscal and progress reports described in Section 11 of this agreement,quarterly payments will be made to the Implementing Agency.No payment will be made until all outstanding reports are received by the Authority,including outstanding reports from previously funded Authority programs.In addition,due to the unique requirements of the program being funded,the Implementing Agency may request that an advance payment be made during any quarter and must include supporting documentation with the request.Requests for advance payment are subject to review and approval.No payment will be made to an Implementing Agency unless and until the Implementing Agency is in full compliance with applicable State and federal laws and the terms and conditions of this agreement. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 2 • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The maximum amount of federal funds payable under this agreement is$88,800.00. The Implementing Agency must provide for the deposit of federal and matching funds into a bank account in the name of the Implementing Agency.Federal funds shall be immediately deposited into such bank account.The Implementing Agency may deposit such funds into an account separate from any of its other bank accounts,or treat such funds as a separate line item per its budget and audited financial statements.If the Implementing Agency receives more than one award from the Authority,the Implementing Agency shall ensure that the federal and matching funds for each award are accounted for separately. SECTION 5. MATCH No Match shall be required for JAG Recovery Act funds,since the Authority Board approved a waiver of the match requirement for these funds. SECTION 6. PROGRAM DESCRIPTION AND BUDGET The Implementing Agency agrees to undertake and perform in a satisfactory manner in accordance with the terms • and conditions of this agreement,the program described in the Program Description attached and incorporated as Exhibit A,the Budget attached and incorporated as Exhibit B,and the Core Application attached and incorporated as Exhibit C. SECTION 7. EXHIBITS • , 4.11)The documents appended are made a part of this agreement as exhibits.The Implementing Agency shall perform the services subject to this agreement in accordance with all terms,conditions,and provisions set forth in such exhibits. SECTION 8. NON-SUPPLANTATION The Implementing Agency certifies that federal and matching funds made available under this agreement will not be used to supplant/replace State or local funds that would otherwise be made available to the Implementing Agency for purposes related to law enforcement.The Implementing Agency certifies that federal and matching funds made available under this agreement will be used to supplement/increase existing funds for such purposes. SECTION 9. OBLIGATIONAL LIMITATION Payment under this agreement is subject to passage of a suitable and sufficient appropriation by the Illinois General Assembly.Obligations of the State of Illinois will cease immediately without penalty of further payment being required in any fiscal year should the actions of the General Assembly or any applicable funding source result in the failure to appropriate or otherwise make available sufficient funds for this agreement. SECTION 10. PROGRAM INCOME All income,including income resulting from asset seizures or forfeitures,generated as a direct result of the program described in Exhibit A shall be deemed program income.Program income must be used for the purposes and under the conditions applicable to the use of grant funds.The federal proportion of program income must be accounted for up to the same ratio of federal participation as funded in the program. Program income may be retained by the ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 3 r r City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 Implementing Agency for any purpose that furthers the objectives of the Byrne Formula Grant Program. Implementing Agency shall report and account for such program income as required by the Authority. SECTION 11. REPORTING AND EVALUATION REQUIREMENTS Unless required on a more frequent basis by the Authority,the Implementing Agency shall submit the following reports to the Authority on a quarterly basis,with quarters beginning at the start of the calendar year,by the 15th day of each month following the previous quarter: • progress reports for the preceding quarter relevant to the performance indicators listed in Exhibit A; • fiscal reports detailing financial expenditures for the previous quarter; • and any other reports specified by the Authority. The Implementing Agency is further required to submit a final financial status report following termination of the program,the content and form of which will be determined by the Executive Director of the Authority. The Implementing Agency agrees to comply with the Office of Justice Program guidelines for the evaluation of programs.The Implementing Agency agrees to report any additional information required by the Executive Director of the Authority. SECTION 12. MAINTENANCE OF RECORDS The Implementing Agency agrees to retain financial and program records for a minimum of 3 years after the rok expiration date of this agreement,or 3 years after closure of Implementing Agency's most recent audit report, whichever is later.The Implementing Agency shall maintain,for this 3-year period,adequate books,records,and supporting documents to verify the amounts,recipients,and uses of all disbursements of funds passing in conjunction with this agreement;the agreement and all books,records,and supporting documents related to the agreement shall be available for review and audit by the Auditor General,federal awarding agency personnel,the Authority,or any person duly authorized by the Authority;and the Implementing Agency agrees to cooperate fully with any audit • conducted by the Auditor General,the federal awarding agency,the Authority or any person duly authorized by'the Authority,and to provide full access to all relevant materials.Failure to maintain the books,records,and supporting documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the agreement for which adequate books,records,and supporting documentation are not available to support their purported disbursement.In addition,the Implementing Agency understands and agrees that the Department of Justice(DOJ),including the Office of Justice Programs(OW),Office of the Inspector General (OIG)and its representatives,and the Government Accountability Office(GAO)are authorized to interview any officer or employee of the Implementing Agency regarding transactions related to the Recovery Act Award. Furthermore,DOJ and GAO are authorized to interview subgrantees,contractors and subcontractors regarding transactions related to this award. If any litigation,claim,negotiation,audit,review,or other action involving the records has been started before the expiration of the 3-year period,the records must be retained until the completion of the action and resolution of all issues that arise from it or until the end of the regular 3-year period,whichever is later. SECTION 13. INSPECTION AND AUDIT ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 4 • • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 If required by revised Office of Management and Budget Circular A-133 "Audits of States,Local Governments,and Non-Profit Organizations,"the Implementing Agency agrees to provide for an independent audit of its activities. Audits shall be made annually,unless A-133 allows the Implementing Agency to undergo biennial audits.Audits shall be made in accordance with the General Accounting Standards for Audit of Governmental Organizations, Programs,Activities and Functions,the Guidelines for Financial and Compliance Audits of Federally Assisted Programs,any compliance supplements approved by the Office of Management and Budget,and generally accepted auditing standards established by the American Institute of Certified Public Accountants.Copies of all audits must be submitted to the Authority no later than 9 months after the close of the Implementing Agency's audit period. Known or suspected violations of any law encountered during audits,including fraud,theft,embezzlement,forgery, or other serious irregularities,must be immediately communicated to the Authority and appropriate federal,State, and local law enforcement officials. The Implementing Agency agrees to develop and maintain a record-keeping system to document all agreement related activities and expenditures.These records will act as the original source material for compilation of the data required in Section 11 and all other program activity. The Authority,the Illinois Auditor General and the Illinois Attorney General shall have access for purposes of monitoring,audit and examination to all relevant books,documents,papers,and records of the Implementing Agency,and to relevant books,documents,papers and records of subcontractors. SECTION 14. CLOSE-OUT REQUIREMENTS Within 45 days of the expiration date of this agreement or any approved extension thereof the following documents must be submitted by the Implementing Agency to the Authority:(a)final financial status report;(b)final progress reports;(c)property inventory report;(d)any refund of unexpended funds,and(e)other documents requited by the Authority. SECTION 15. PROCUREMENT REQUIREMENTS,REQUESTS FOR PROPOSALS,CONFLICT OF INTEREST All procurement transactions shall be conducted by the Implementing Agency in a manner to provide,to the maximum extent practical,open and free competition.The Implementing Agency must use procurement procedures that minimally adhere to all applicable laws,executive orders and federal guidelines.The Implementing Agency shall also adhere,and assure that its contractors and subcontractors adhere,to all applicable certification and disclosure requirements of the Illinois Procurement Code. The Implementing Agency shall follow its established procurement process if it minimally adheres to applicable federal guidelines,and the following requirements.If the Implementing Agency's established procurement process is less competitive than the following requirements,the following more competitive requirements must be adhered to in lieu of the Implementing Agency's procurement process. • For procurements of$100,000 or less,the Implementing Agency must solicit quotes or bids from at least three sources. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 5 • • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 • For procurements over$100,000,the Implementing Agency must formally advertise the proposed procurement through an Invitation for Bids(IFB),or a Request for Proposals(RFP)process. All RFPs over$100,000,that involve the use of federal or matching funds,must be submitted by the Implementing Agency to the Authority for review and written approval prior to their issuance.In addition,the Authority reserves the right to request that any RFP or IFB,regardless of its dollar amount,be submitted to the Authority for review and approval prior to its issuance. As required by the Authority,the Implementing Agency shall submit documentation regarding its procurement procedures and grant-funded purchases for Authority review and approval,to assure adherence to applicable federal guidelines. SECTION 16. ASSIGNMENT The Implementing Agency shall make no assignment or transfer of this agreement,any subcontract under this agreement or of any of the monies due hereunder without prior written approval of the Authority.In the event that the Authority approves such an assignment or transfer,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is assigned or transferred as fully and completely as the Implementing Agency is bound and obligated. SECTION 17. SUBCONTRACTING The use of subcontractors for any work or professional services that involves the use of federal or matching funds is subject to Authority approval.Any work or professional services subcontracted for shall be specified by written contract and subject.to all terms and conditions contained in this agreement.If the use of subcontractors is approved by the Authority,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is subcontracted as fully and completely as the Implementing Agency is bound and obligated.The Implementing Agency shall make reasonable efforts to assure that all subcontractors adhere to the terms and conditions of this agreement.The Authority shall not be responsible for the performance,acts or omissions of any • subcontractor. Subcontracts over$100,000 that are funded with federal or matching funds must be submitted by the Implementing Agency for Authority review and approval prior to their effective dates and execution by the Implementing Agency.In addition,the Authority reserves the right to require that any subcontract funded with federal or matching funds, regardless of its dollar amount,be submitted to the Authority for review and approval prior to its effective date and execution by the Implementing Agency. As required by the Authority,the Implementing Agency shall submit documentation regarding contracts to be funded with federal or matching funds for Authority review and approval, to assure adherence to applicable federal guidelines. Approval of the use of subcontractors by the Authority does not relieve the Implementing Agency of its obligation to assure performance under this agreement. SECTION 18. INDEPENDENT CONTRACTOR ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 6 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The Implementing Agency,in the performance of this agreement,shall act as an independent contractor and not as an agent or employee of the Authority.The Authority shall not be responsible for the performance,acts or omissions of the Implementing Agency.The Implementing Agency shall be liable,and agrees to be liable for,and shall indemnify, defend and hold the Authority harmless for all claims,suits,judgments and damages arising from the performance of this agreement,to the extent permitted by law. SECI•ION 19.EQUIPMENT REQUIREMENTS If,for an item of equipment described in Exhibit B to be funded with either federal or matching funds,the Implementing Agency does not have a purchase order dated within 90 days after the start date of the agreement,the Implementing Agency shall submit a letter to the Authority explaining the delay in the purchase of equipment.The Authority may,in its discretion: A. Reduce the amount of federal funding; ,, B. Cancel this agreement; • ,,.. • C. Allow the Implementing Agency to reallocate the federal or matching funds that were allocated for such equipment to other allowable,Authority approved costs;or D. Extend the period to purchase this equipment past the 90-day period. Equipment purchased using federal or matching funds shall be year 2000 compliant and shall be able to process all time/date data after December 31, 1999. • • SECTION 20.INFORMATION TECHNOLOGY REQUIREMENTS If for an item or services,listed in Exhibit B,is for networking or information technology(IT)system which involves information sharing system with interstate connectivity between jurisdiction shall to the extent possible use existing networks as the communication backbone.Unless the Implementing Agency can demonstrate to the satisfaction of the Authority that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. Furthermore,any information technology system founded or supported by grant or match funds with comply with 28 C.F.R.Part 23.If the Authority determines that 28 C.F.R. Part 23 is applicable,the Authority at its discretion may perform an audit to ensure system is in compliance,fines may apply for violations. The Implementing Agency,if they are not going to use existing networks and IT systems,should provide documentation to demonstrate the above conditions.This documentation should be provided at the time of the grant documentation submission.If it only becomes apparent after the start of the grant period that above conditions for not using existing networks and IT systems is not feasible then documentation shall be provided to the Authority for approval prior to begin work. The Authority's Illinois Integrated Justice Information System's Project manager,at 312-793-8550,should receive written notification regarding any information technology project funded by this grant.The Implementing Agency must maintain an administrative file documenting the meeting of this requirement. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 7 • • • • ribk City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 SECTION 21.INFORMATION SHARING The Implementing Agency,in an effort to support public safety and information sharing,is required to use the National Information Exchange Model(NIEM)specifications and guidelines for this grant in the development of data elements for data exchange systems.The Implementing Agency shall publish and make available without any restrictions all schemas developed under this grant to the component registry.NIEM guidelines are as follows: 1. Instances must validate against the set of NIEM reference schemas.Schemas conformant to the NIEM must import and reference the NIEM Schema namespace or NIEM namespaces they need to use(Universal, Common,Justice,etc.)or a correct NIEM Schema Subset(same namespaces). Note that importing the NIEM Justice Domain namespace will cascade to importing Common and Universal. Also,note that if an instance validates against a correct subset of the NIEM reference schemas,then it will validate against the NIEM reference schemas. 2. If the appropriate component(type,element,attribute,etc.)required for an IEPD exists in the NIEM,use that component.Do not create a duplicate component of one that already exists. 3. Be semantically consistent.Use NIEM components in accordance with their definitions.Do not use a NIEM element to encapsulate data other than what its definition describes. 4. Follow the IEPD(Information Exchange Package Documentation)Lifecycle as described in NIEM documentation and define all required artifacts at each step. 5. Adhere to the NIEM Naming and Design Rules(NDR)to ensure correct,consistent schema development.. SECTION 22. CONFLICT OF INTEREST The Implementing Agency agrees to comply with applicable provisions of the Illinois Procurement Code(30 ILCS 500)prohibiting conflicts of interest,and all the terms,conditions and provisions of the code apply to this agreement and are made a part of this agreement the same•as though they were incorporated and included herein. No employee,officer or agent of the Implementing Agency shall participate in the selection,or in the award or administration of a contract supported by federal funds if a conflict of interest,real or apparent,would be involved. The Implementing Agency shall establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others. SECTION 23. IMPLEMENTING AGENCY COMPLIANCE The Implementing Agency agrees to comply with all applicable laws,regulations,and guidelines of the State of Illinois,the Federal Government and the Authority in the performance of this agreement,including but not limited to: The Omnibus Crime Control and Safe Streets Act of 1968,as amended;Anti-Drug Abuse Act of 1988; Bureau of Justice Assistance's Byrne Formula Grant Program Guidance document;and Program Guidelines for the Drug Control and System Improvement Formula Grant Program(53 FR 52244 et seq.,effective December 27, 1988). ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 8 I y City of Elgin on Behalf of the Elgin Police Department41111) 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The Office of Justice Programs'Financial Guide;Office of Management and Budget Circulars A-21,A-87, A-102, A-110, A-122, and A-133; Illinois Grant Funds Recovery Act(30 ILCS 705); Illinois Procurement Code(30 ILCS 500); State Comptroller Act(15 ILCS 405); and rules of the Authority(20 III. Adm. Code 1520 et seq.). The provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedures;Part 20,Criminal Justice Information Systems;Part 22,Confidentiality of Identifiable Research and Statistical Information;Part 23,Criminal Intelligence Systems Operating Policies;Part 30,Intergovernmental Review of Department of Justice Programs and Activities;Part 38, Equal Treatment for Faith-Based Organizations;Part 42,Non-Discrimination/Equal Employment Opportunity Policies and Procedures;Part 46,Protection of Human Subjects;Part 61,Procedures for Implementing the National Environmental Policy Act;Part 63,Floodplain Management and Wetland Protection Procedures;Part 66,Uniform administrative requirements for grants and cooperative agreements to State and local governments;Part 67,Government wide Debarment and Suspension(Nonprocurement); and Part 69,New Restrictions on Lobbying;Part.704Uniform administrative requirements for grants and agreements(including subawards)with institutions of higher education,hospitals and other non-profit organizations;Part 83,Government-wide requirements for drug-free workplace(Grants). OMB Circular A-102 "Grants and Cooperative Agreements with State and Local Governments,"revised October 7, 1994 OMB Circular A-21 "Cost Principles for Educational Institutions,"revised April 26, 1996(codified at 28 CFR Part 66,by reference) OMB Circular A-87"Cost Principles for State,Local and Indian Tribal Governments,"revised May 4, 1995 (codified at 28 CFR Part 66,by reference) OMB CircularA-133"Audits of States,Local Governments and Nonprofit Institutions,"revised June 30, • 1997(codified at CFR Part 66 and Part 70) Section 8136 of the Department of Defense Appropriations Act of 1988(P.L. 100-463,effective October 1, 1988). National Environmental Policy Act of 1969,42 U.S.C.pars.4321 et seq.;Environmental Protection Agency regulations(40 CFR Chapter 1);and Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61). National Historic Preservation Act of 1966,as amended, 16 U.S.C.pars.470 et seq.;Executive Order 11593. Flood Disaster Protection Act of 1973,42 U.S.C.pars 4001 et seq. Clean Air Act of 1970,42 U.S.C.pars.7401 et seq. Clean Water Act,33 U.S.C.pars. 1368 et seq.;Executive Order 11738. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 9 • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 - Federal Water Pollution Control Act of 1948,as amended,33 U.S.C.pars. 1251 et seq. - Safe Drinking Water Act of 1974,42 U.S.C.pars.300f et seq. - Endangered Species Act of 1973, 16 U.S.C.pars. 1531 et seq. - Wild and Scenic Rivers Act of 1968,as amended, 16 U.S.C.pars. 1271 et seq. - Historical and Archeological Data Preservation Act of 1960,as amended, 16 U.S.C.pars.469 et seq.;and Protection of Historic Properties regulations(36 CFR Part 800). - Coastal Zone Management Act of 1972, 16 U.S.C.pars. 1451 et seq. - Coastal Barrier Resources of 1982, 16 U.S.C.pars.3501 et seq. - Indian Self Determination Act,25 U.S.C.par.450f. - Intergovernmental Cooperation Act of 1968,42 U.S.C.4201 et seq. - Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,42 U.S.C.pars.4601 et seq. - Hatch Political Activity Act of 1940,as amended,5 U.S.C.pars. 1501 et seq. • - Animal Welfare Act of 1970,7 U.S.C.pars.2131 et seq. - Demonstration Cities and Metropolitan Development Act of 1966,42 U.S.C.pars.3301 et seq. - Federal Fair Labor Standards Act of 1938,as amended,29 U.S.C.pars.201 et seq. - The following acts relating to the sharing of forfeited assets:720 ILCS 5/36-1 through 36-4,720 ILCS 5/37-1 through 37-5,720 ILCS 550/12,720 ILCS 570/505,720 ILCS 600,725 ILCS 150. - Such rules and regulations as the Department of State Police establish pursuant to Section 5 of the Intergovernmental Drug Laws Enforcement Act,30 ILCS 715/5,and the Illinois Law Enforcement Information Network(ILEIN). The rules of the Department of State Police regulating the Intergovernmental Drug Laws Enforcement Act (20 III.Adm.Code 1220 et seq.). SECTION 24. NATIONAL ENVIRONMENTAL POLICY ACT AND RELATED LEGISLATION If the Implementing Agency undertakes new activities related to the use of federal grant or matching funds in connection with the program that include one or more of the activities listed below,the Implementing Agency shall assist the Authority and the U.S.Department of Justice,Bureau of Justice Assistance(BJA), in complying with the National Environmental Policy ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 10 r , • City of Elgin on Behalf of the Elgin Police DepartmentAl) 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 Act(NEPA)and other related federal environmental impact analyses requirements,including but not limited to those listed in Section 21 of this agreement. The Implementing Agency acknowledges that this section applies to new activities whether or not they are being specifically funded with federal grant or matching funds,in connection with the program.As long as the new activity is being conducted by the Implementing Agency,or any subgrantee,subcontractor,or any third party,and the new activity needs to be undertaken in order to use the federal grant or matching funds in connection with the program,the terms of this section must be met. Prior to obligating federal grant or matching funds in connection with the program,the Implementing Agency must determine if any of the following activities will be related to the use of such federal grant or matching funds.The Implementing Agency must notify the Authority in writing if it will be conducting any of the following activities,when the activity is undertaken in order to use,or is funded with,federal grant or matching funds in connection with the program: • New construction • Minor renovation or remodeling of a property either(a)listed or eligible for listing on the National Register of Historic Places or(b)located within a 100-year flood plain. • A renovation,lease,or any other proposed use of a building or facility that will either(a)result ih a change in its basic prior use or(b)significantly change its size. • Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or educational environments. For existing and continuing priigrams or activities that will be funded with federal grant or matching'funds through the '• Authority,upon request by the Authority as directed by BJA,the Implementing Agency shall cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. SECTION 25. EQUAL EMPLOYMENT OPPORTUNITY PROGRAM If the Implementing Agency has'50 or more employees and is receiving at least$25,000 through this agreement,or• • another grant funded by the U.S.Department of Justice,the Implementing Agency shall formulate,implement and maintain an equal employment opportunity program in accordance with 28 CFR Part 42,Nondiscrimination;Equal Employment Opportunity;Policies and Procedures.If required by this section,the Implementing Agency certifies that an equal employment opportunity program will be in effect during the period of performance of this agreement. In addition,an Implementing Agency receiving$500,000 or more through this agreement,or$1,000,000 or more in aggregate grant funds in an 18 month period,shall submit a copy of its equal employment opportunity plan to the Authority. The Implementing Agency shall complete and submit an EEO Plan Certification to the Authority.This Certification will indicate if the Implementing Agency is required to have an EEO Plan or if the Implementing Agency is exempt from this requirement. SECTION 26. NONDISCRIMINATION The Implementing Agency certifies that no person shall be excluded from participation in,denied the benefits of, subjected to discrimination under,or denied employment in connection with any activity funded under this ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit II • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 agreement on the basis of race,color,age,religion,national origin,disability,or sex.The Implementing Agency agrees to have written sexual harassment policies which satisfy the requirements set forth in the Illinois Human Rights Act.(775 ILCS 5). National origin discrimination includes discrimination on the basis of limited English proficiency(LEP).To ensure compliance with Title VI and the Safe Streets Act,recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to programs.Meaningful access may entail providing language assistance services, including oral and written translation when necessary. Faith-Based and Community Organizations that statutorily qualify as eligible applicants under OJP programs are invited and encouraged to apply for assistance awards and will be considered for awards on the same basis as any other eligible applicants and,if they receive assistance awards, will be treated on an equal basis with all other grantees in the administration of such awards.No eligible applicant will be discriminated against on the basis of its religious character or affiliation,religious name,or the religious composition of its board of directors or persons working in the organization. The Implementing Agency assures compliance with the following laws,and all associated rules and regulations: Non-Discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968,as amended, 42 U.S.C.3789(d); Title VI of the Civil Rights Act of 1964,as amended; Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National • Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18,2002, Volume 67,Number 117,Page 41455-41472);and Executive Order 13166 Limited English Proficiency Resource Document: Tips and Tools from the Field; Section 504 of the Rehabilitation Act of 1973,as amended; The Americans with Disabilities Act,42 U.S.C. 12101 et seq.; Title IX of the Education Amendments of 1972; The Age Discrimination Act of 1975; The Department of Justice Non-Discrimination Regulations,28 CFR Part 42,subparts C,D,E,and G; The Department of Justice regulations on disability discrimination,28 CFR Part 35 and Part 39; The Illinois Human Rights Act,775 ILCS 5; The Public Works Employment Discrimination Act,775 ILCS 10; The Illinois Environmental Barriers Act,410 ILCS 25. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 12 • ■ .i • City of Elgin on Behalfof the Elgin Police Department441) 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 All applicable provisions,rules and regulations of these Acts are made a part of this agreement by reference as though set forth fully herein. In the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Implementing Agency,or any subgrantee or contractor of the Implementing Agency,the Implementing Agency will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. The Implementing Agency shall complete and submit the Civil Rights Certification.If the Implementing Agency has had findings of discrimination within the past 5 years,a copy of any findings of discrimination must be sent to the Authority along with the Certification. The Implementing Agency certifies that it shall not pay any dues or fees on behalf of its employees or agents or subsidize or otherwise reimburse them for payment of their dues or fees to any club which unlawfully discriminates, and that it shall comply with all provisions of the Discriminatory Club Act(775 ILCS 25). SECTION 27. CONFIDENTIALITY OF INFORMATION The Implementing Agency agrees not to use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with this program and all applicable federal guidelines And legislation.Such information shall be immune from legal process and shall not,without the consent of the person furnishing the information,be admitted as evidence or used for any purpose in any action,suit or other judicial, legislative or administrative proceeding. The Implementing Agency shall adhere to all confidentiality provisions of 42 U.S.C.3789(g)and 28 CFR Part 22, applicable to the collection,use,and revelation of data or information. As applicable,the Implementing Agency agrees to protect the confidentiality of narcotic related intelligence and investigative information and to maintain the security of such information.The Implementing Agency certifies that it shall take full responsibility and will be accountable for narcotic-related intelligence and investigative information collected,maintained and disseminated as a result of the program described in Exhibit A and that program personnel will comply with all standards set forth in this agreement.As applicable,all program personnel shall comply with the obligations for confidentiality and dissemination of narcotic-related intelligence and investigative information placed on inspectors for the Department of State Police by the Department's rules of Conduct(20 Ill.Adm.Code 1220.130(h)),by the Department's internal operating procedures(DCI OPS 9 Dissemination of Narcotic-Related Information to Other Agencies,August 15,1979;MDI-26 Dissemination of Intelligence and Investigative Information,June 15, 1981),U.S.Department of Justice Criminal Intelligence Operating Policies,F.R.,vol.43,no. 127,June 30, 1978,and by such other rules of the Department or the Authority as may hereafter be adopted. SECTION 28. CERTIFICATIONS REGARDING DEBARMENT AND A DRUG-FREE WORKPLACE As required by the Authority, the Implementing Agency shall complete and submit the Certification Regarding A Drug-Free Workplace and shall certify that neither it nor its principals are presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 13 • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 department or agency. The Implementing Agency certifies that it has not been barred from contracting with any unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961,as amended. SECTION 29. CERTIFICATION REGARDING LOBBYING. Federal funds are prohibited from being used for influencing or attempting to influence persons in connection with covered federal transactions,which include the awarding,making,entering into,extension,continuation,renewal, amendment,or modification,of federal grants or contracts.The Implementing Agency understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy,at any level of government,without the express prior written approval of the federal awarding agency. If receiving more than$100,000 pursuant to this agreement,Implementing Agency agrees to provide a Certification Regarding Lobbying to the Authority and,if applicable,a Disclosure of Lobbying Activities form.If a subcontractor will receive more than$100,000 in federal funds pursuant to this agreement,Implementing Agency will provide to the Authority a Certification Regarding Lobbying and,if applicable,a Disclosure of Lobbying Activities form signed by the subcontractor.The Implementing Agency must provide these certifications and disclosures as required by the Authority. SECTION 30. INTERNATIONAL ANTI-BOYCOTT CERTIFICATION - The Implementing Agency certifies that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S.Export Administration Act of 1979 or the regulations of the U.S.Department of Commerce promulgated under that Act. SECTION 31. DRUG FREE WORKPLACE CERTIFICATION ..If the Implementing Agency has 25 or more employees and is receiving$5,000•or more under this agreement,the Implementing Agency certifies that it provides,and will continue to provide,a drug free workplace in accordance with the Drug Free Workplace Act(30 ILCS 580). The Act requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free workplace.False certification or violation of the certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of the contract or grant and debarment of contracting or grant opportunities with the State for at least one(1)year but not more than five(5)years. For the purpose of this certification,"grantee"or"contractor"means a corporation,partnership,or other entity with twenty-five(25)or more employees at the time of issuing the grant,or a department,division,or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit r 14 • City of Elgin on Behalf of the Elgin Police Department411111) 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance,including cannabis,is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that,as a condition of employment on such contract or grant,the employee will: (A) abide by the terms of the statement;and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. • (b) Establishing a drug free awareness program to inform employees about: . (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling,rehabilitation,and employee assistance program;and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B)of paragraph(3)of subsection(a)above froman employee-or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,any employee who is so convicted,as required by section 580/5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling,treatment,and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. SECTION 32. DISCLOSURE OF SOLICITATION FOR EMPLOYMENT ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 15 • • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The Implementing Agency shall notify the Authority's Ethics Officer if the Implementing Agency solicits or intends to solicit for employment any of the Authority's employees during any part of the award funding process or during the term of any interagency agreement awarded. SECTION 33. ELIGIBILITY FOR EMPLOYMENT IN THE UNITED STATES The Implementing Agency shall complete and keep on file,as appropriate,the Immigration and Naturalization Service Employment Eligibility Form(I-9).This form shall be used by the Implementing Agency to verify that persons employed by the Implementing Agency are eligible to work in the United States. SECTION 34. DISPOSITION REPORTING The Implementing Agency certifies that it is in compliance with the reporting provisions of the Criminal Identification Act(20 ILCS 2630),when applicable,and agrees to cooperate with the Authority and other parties in the implementation of the State's Criminal Records Improvement Plan,developed by the Authority pursuant to federal law. SECTION 35.CRIMINAL INTELLIGENCE SYSTEM OPERATING POLICIES If the program described in Exhibit A is subject to requirements of the Criminal Intelligence System Operating Policies,28 CFR Part 23,the Implementing Agency certifies to the Authority that the program shall conform with the operating policies set forth in 28 CFR Part 23.20 and meets funding criteria set forth in 28 CFR Part 23.30.If the program is subject to these requirements,the Implementing Agency shall cooperate with specialized monitoring and auditing of the program as may be required by 28 CFR Part 23.40(a),and shall comply with operating policies required by 28 CFR Part 23.40(b). SECTION 36. STATEMENTS,PRESS RELEASES,ETC. When issuing statements,press releases,requests for proposals,bid solicitations,and other documents describing projects or programs funded in whole or.in part with federal money,the•Implementing Agency shall clearly state(1) the percentage of the total cost of the program or project which will be financed with federal money,and(2)the dollar amount of federal funds for the project or program. SECTION 37. COPYRIGHTS,PATENTS If this agreement results in a copyright,the Authority and the Bureau of Justice Assistance reserve a royalty-free, nonexclusive and irrevocable license to reproduce,publish or otherwise use,and to authorize others to use,for government purposes,the work or the copyright to any work developed under this agreement and any rights of copyright to which a grantee,subgrantee or a contractor purchases ownership with grant support. If this agreement results in the production of patentable items,patent rights,processes,or inventions,the Implementing Agency shall immediately notify the Authority.The Authority will provide the Implementing Agency with further instruction on whether protection on the item will be sought and how the rights in the item will be allocated and administered in order to protect the public interest,in accordance with federal guidelines. SECTION 38. PUBLICATIONS ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 16 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The Implementing Agency shall submit to the Authority for review,a draft of any publication that will be issued by the Implementing Agency describing or resulting from programs or projects funded in whole or in part with federal or matching funds,no later than 60 days prior to its printing. For publications over 20 pages,the Authority will submit comments to the Implementing Agency no later than 30 days after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the 30-day review period. For publications of 20 pages or less,the Authority will submit comments to the Implementing Agency no later than 10 working days after receipt of the draft If more than one such publication is submitted,the Authority reserves the right to extend the 10-day review period. The Authority reserves the right to require the resubmission of any publication for additional review and comment,prior to its printing. The Implementing Agency shall submit to the Authority,copies,the number of which will be specified by the Authority,of the final publication no later than 20 days prior to release of the final publication. Exceptions to the above publication requirements may be granted upon prior Authority approval. Any such publication shall contain the following statement: "This project was supported by Grant#2009-SU-B9-0055,awarded by the Bureau of Justice Assistance,Office of Justice Programs,U.S.Department of Justice,through the Illinois Criminal Justice Information Authority.Points of view or opinions contained within this document are those of the author and do not necessarily represent the official position or policies of the U.S.Department of Justice,or the Illinois Criminal Justice Information Authority." These publication requirements pertain to any written,visual or sound publication,but are inapplicable to press releases, newsletters and issue analyses. , SECTION 39. FEDERAL TAXPAYER IDENTIFICATION NUMBER Under penalties of perjury,the Implementing Agency certifies that the name,correct taxpayer identification number, and legal status listed below are correct: Name: City of Elgin Taxpayer Identification Number: 36-6005862 (Enter the name of the entity as used to apply for the entity's EIN and the EIN) Legal Status(check one): Individual X Governmental ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unitid) 17 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 Sole Proprietor Nonresident Alien Partnership/Legal Corporation Estate or trust Tax-exempt Pharmacy(Non-Corp.) Corporation providing or billing Pharmacy/Funeral Home/Cemetery(Corp.) medical and/or health care services Other: Corporation NOT providing or billing medical and/or health care services SECTION 40.FEDERAL GRANT INFORMATION By signing this agreement,the Implementing Agency acknowledges that it has been informed of the following information regarding the federal funds received under this agreement: • Federal Awarding Agency:Office of Justice Programs,Bureau of Justice Assistance,Department of Justice • Catalog of Federal Domestic Assistance(CFDA)Number and Title: 16.803 Byrne Formula Grant Program • Grant Award Name and Number:Edward Byrne Memorial Justice Assistance Grant(2009)Grant Program SU-B9-0055.Grant Award Year: Federal Fiscal Year 2009 SECTION 41.TRANSPARENCY ACT COMPLIANCE The Implementing Agency and Program Agency agree to comply with any and all requirements of 2 C.F.R.§33.200 that are imposed on recipients of federal funds by the Federal Funding Accountability and Transparency Act of • 2006.The Implementing Agency and Program Agency agree to comply with the following: a)To acquire and use a DUNS(Data Universal Numbering System)number.The DUNS number shall be procured from Dun and Bradstreet,Inc online at www.dunandbradstreet.com or by calling 1-866-705-5711. Implementing Agency's DUNS Number: 010224772 Program Agency's DUNS Number. 928349711 b)To maintain a current registration in the Central Contractor Registration(CCR)database.The Implementing Agency must update or renew their CCR registration at least once per year to maintain an active status.Information about registration procedures can be accessed at www.ccr.gov or by calling 1- 888-227-2423. The Implementing Agency's CCR registration is valid until: 1-21-11 The Program Agency's CCR registration is valid until: 6-22-11 c)Shall provide the Authority with their Commercial And Government Entity(CAGE)Code. The CAGE Code request process is incorporated into the CCR registration. ILLINOIS CRIMINAL JUSTICE INFORMATION A UTI-IORITY Federal and State Grants Unit 18 • • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 Implementing Agency's CAGE Code: 5CHL9 Program Agency's CAGE Code: 3ZLT3 d) The Implementing Agency and Program Agency further agree that all agreements entered into with subgrantees or contractors, shall require compliance by the subgrantee or contractor with the Federal Funding Accountability and Transparency Act of 2006 and all requirements of 2 C.F.R. §33.200 including obtaining a DUNS number and maintaining registration with the CCR.The acquisition of a DUNS number and registration with the CCR database is not required of subgrantees and contractors who are individuals. SECTION 42.ACKNOWLEDGMENT AND AGREEMENT FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands and agrees that any program involving either the identification,seizure,or closure of clandestine methamphetamine laboratories can result in adverse health,safety and environmental impacts to(1)the law enforcement and other governmental personnel involved;(2)any residents,occupants,users,and neighbors of the site of a seized clandestine laboratory;(3)the seized laboratory site's immediate and surrounding environment;:and(4)the immediate and surrounding environment of the site(s)where any remaining chemicals, equipment,and wastes from a seized laboratory's operations are placed or come to rest. When applicable,the Implementing Agency agrees that it shall adhere to guidelines and procedures to be developed by the Authority and ISP regarding the investigation and closure of clandestine methamphetamine laboratories4s a condition of continued funding.The Implementing Agency shall also adhere to any amendments or additions to these guidelines and procedures that are necessary to assure continued compliance with federal,State and local laws, •t, regulations and guidelines.If applicable,the Implementing Agency shall be notified of these guidelines and procedures,and any such amendments or additions,in writing,and will be required to sign an acknowledgment evidencing its receipt and agreement to adhere to these guidelines,procedures,and any amendments or additions. In the event that the Implementing Agency encounters a clandestine methamphetamine laboratory the Implementing Agency shall immediately call the Illinois State Police(ISP)Clandestine Laboratory Coordinator,at phone#(217)• 785-6623 and the appropriate Drug Enforcement Administration(DEA)field office,for further instructions.In addition,unless otherwise required by the items listed below,the Implementing Agency acknowledges and certifies that it will not store,remove,transport or dispose of any chemicals,equipment and wastes used in or resulting from the operations of the clandestine methamphetamine laboratory,in connection with this program SECTION 43.REQUIRED ACTIVITES FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands and agrees that for any program involving either the identification,seizure, or closure of clandestine methamphetamine laboratories,it shall perform the following activities in accordance with Illinois State Police procedures: (1) Assure that personnel assigned or to be assigned by the grantee to the seizure or closure of clandestine methamphetamine laboratories have received medical screening. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants UnitAl) 19 • • • City of Elgin on Behalf of the Elgin Police Department 1111.11. 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 (2) Assure that Occupational Safety and Health Administration(OSHA)required initial and refresher training has been provided for law enforcement officials and other personnel assigned by the Implementing Agency to either the seizure or the closure of clandestine methamphetamine laboratories. (3) As determined by their specific duties,assure that personnel assigned to the program are equipped with OSHA required protective wear and other required safety equipment. (4) Assure that properly trained personnel are assigned to prepare a comprehensive contamination report on each seized/closed laboratory. (5) If directed by the ISP Clandestine Laboratory Operator Coordinator or the DEA to store,remove,transport or dispose of any chemicals and associated glassware,equipment,and contaminated materials and wastes,the Implementing Agency shall,in accordance with direction provided by ISP and/or DEA: a) Employ qualified disposal contractors to remove all chemicals and associated glassware,equipment,and contaminated materials and wastes from the site(s)of each seized clandestine laboratory. • b) Dispose of the chemicals,equipment,and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or,when allowable,properly licensed recycling facilities. c) Monitor the transport,disposal,and recycling components of above subparagraphs a and b in order to 'I ensure proper compliance. • • rh (6) Contact the Illinois Emergency Management Agency(IEMA)command center at 1-800-782-7860 within 24 hours after it encounters a clandestine laboratory,and notify IEMA of all clandestine laboratories it encounters. IEMA serves as the single point of contact and timely notification to the IEMA command center eliminates the need for the Implementing Agency to initiate procedures to ensure that written notification is made to the Illinois Environmental Protection Agency(IEPA),the Illinois Department of Public Health(IDPH), the local health department and the property owner on each clandestine laboratory.IEMA facilitates the coordination of assistance from the above described agencies,as well as the Department of Children and Family services. (7) Facilitate the implementation of the written agreement regarding clandestine laboratories with the responsible state environmental agency. This agreement must provide that the responsible state environmental agency agrees to a) timely evaluate the environmental condition at and around the site of a closed clandestine laboratory and b) coordinate with the responsible party,property owner, or others to ensure that any residual contamination is remediated, if determined necessary by the state environmental agency and in accordance with existing state and federal requirements;and (8) Facilitate the implementation of the written agreement with the responsible state or local services agencies to properly respond to any minor,as defined by state law,at the site.This agreement must ensure immediate response by qualified personnel who can a)respond to the potential health needs of any minor at the site b) take that minor into protective custody unless the minor is criminally involved in the methamphetamine lab activities,or is subject to arrest for other criminal violations,c)ensure immediate medical testing for ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit (Pk 20 City of Elgin on Behalf of the Elgin Police Department4111) 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 methamphetamine toxicity;and d)arrange for any follow-up medical tests,examinations,or health care made necessary as a result of methamphetamine toxicity. SECTION 44.LEGAL COMPLIANCE FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands agrees to comply with federal,State and local environmental,health and safety laws,regulations and guidelines applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and the disposal of the chemicals,equipment and wastes used in or resulting from the operations of these laboratories,including but not limited to: - Resource Conservation and Recovery Act(RCRA)(42 U.S.C.6901 et seq.)as amended by the Hazardous and Solid Waste Amendments(HSWA)(Pub.L.98-616). - Comprehensive Environmental Response,Compensation and Liability Act(CERCLA)(42 U.S.C.9601 et seq.),as amended by the Superfund Amendments and Reauthorization Act(SARA). - Hazardous Materials Transportation Act(49 U.S.C.5101 et seq.). - Occupational Safety and Health Act(OSHA)(29 U.S.C.651 et seq.). - OSHA Hazardous Waste Operations and Emergency Response Standard(29 CFR 1910.120). - OSHA Respiratory Protection Standard(29 CFR 1910.134). 411)• - OSHA Hazard Communication Standard(29 CFR 1910.1200). - Applicable U.S.Drug Enforcement Administration guidelines and requirements. Applicable Illinois State Police policies,procedures,guidelines and requirements. • SECTION 45. RENEGOTIATION,MODIFICATION,OR AMENDMENT OF THE INTERAGENCY AGREEMENT No alteration,variation,modification,termination,addition to or waiver of any provisions of this agreement shall be valid or binding unless in writing,and signed by the parties. For purposes of modification of this agreement which do not involve increases or decreases in funding,the signature of one representative of the Implementing Agency is sufficient.The parties agree to renegotiate,modify,or amend this agreement to ensure continued consistency with federal and State laws,and regulations. SECTION 46. INTEGRATION This document and the exhibits,amendments,and items incorporated by reference constitute the entire agreement between the parties pertaining to the subject matter of this agreement and supersede all prior and contemporaneous agreements and understandings of the parties,oral or written,which are not fully expressed herein.No alleged covenant,representation,or condition not expressed in this agreement shall affect or be effective to interpret,change ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 21 • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 or restrict the express provisions of this agreement. SECTION 47. SEVERABILITY If any term or provision of this agreement is held invalid,unenforceable, voidable or void,that term or provision shall not affect the other terms or provisions of this agreement which can be given effect without the invalid term or provision. SECTION 48. TERMINATION OR SUSPENSION OF THE INTERAGENCY AGREEMENT The Executive Director of the Authority,in accordance with the Authority's Operating Procedures for the Administration of Federal Funds,may suspend or terminate performance of this agreement for nonconformance with any State or federal law or regulation,with such guidelines as specified in this section,or with the terns or conditions of this agreement. SECTION 49.FAILURE TO FILE IN A TIMELY FASHION. In order to preclude the possibility of lapsing of funding,the Authority is requiring the timely filing of all required reports.Reports shall include but are not limited to,quarterly fiscal reports,quarterly progress reports and all reports included in the closeout materials.The quarterly fiscal and progress reports are due not more than 15 days after the end of the quarter unless another reporting schedule has been required or approved by the Authority.The final date for • I. • submission for all of the closeout material reports is 45 days after the end of the grant period. Failure to meet the reporting dates established for the particular reports shall result in the"freezing"of all funds.The frozen funds shall not be limited to a particular grant that is delinquent,but all grant funds that the Implementing Agency has with the Authority shall be frozen.Funds will be released following the completion of all the reporting requirements. SECTION 50.REPORTING GRANT IRREGULARITIES The Implementing Agency shall promptly notify the Authority through their Grant Monitor when an allegation is made,or the Implementing Agency otherwise receives information,reasonably tending to show the possible existence of any irregularities or illegal acts in the administration of grant funds.The Authority,per its agency policy,shall determine the reasonableness of the allegation of the irregularities or illegal action and determine the appropriate course of action.Possible actions would include conducting an internal audit or other investigation or contacting the proper authorities. Illegal acts and irregularities shall include but are not limited to such matters as conflicts of interest,falsification of records or reports both data,fiscal and programmatic,and the misappropriation of funds or other assets. The Implementing Agency shall inform any sub-recipient of the Authority's grant funds that the sub-recipient is similarly obligated to report irregularities and the Implementing Agency shall provide a copy of the Authority's policy to any sub-recipient.A copy of the Authority's policy is available on the web at http://www.icjia.state.il.usipublici. Failure to report known irregularities can result in suspension of the Interagency Agreement or other remedial action. In addition,if the implementing agency's auditor or other staff becomes aware of any possible illegal acts or other ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 22 • w • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 irregularities prompt notice shall be given to the Implementing Agency's director.The Implementing Agency,in turn,shall promptly notify the Authority as described above of the possible illegal acts or irregularities. If the possible misconduct involves the Implementing Agency's director,the Implementing Agency staff member shall provide prompt notice directly to the Authority. In addition,the Authority,if in its judgment there is a reasonable allegation of irregularity or illegal act,shall inform the Office of Justice Program's Office of the Comptroller,the Department of Justice's Office of Professional Responsibility and the Office of Inspector General,and state and local law enforcement agencies or prosecuting authorities,as appropriate,of any known violations of the law within their respective area of jurisdiction. The reporting of any irregularities,illegal acts and the proposed or actual corrective action shall be reported to the Authority at: Illinois Criminal Justice Information Authority Attn:Grant Monitor 300 W.Adams Suite 200 . ' • Chicago,IL 60606 Phone:312-793-8550 SECTION 51.RECOVERY ACT SPECIAL CONDITION-SEPARATE TRACKING AND REPORTING The Implementing Agency agrees to track,account for and report separately on Recovery Act funds(including specific outcomes and benefits attributable to Recovery Act funds)from all other funds,including other'DOJ•funds awarded for the same or similar purposes.In addition,the Implementing Agency's accounting system must ensure that award money is not commingled with funds from any other source.Recovery Act funds may be used in conjunction with other funds as necessary to complete projects,but tracking and reporting of the Recovery Act Funds must be separate.Furthermore,all personnel whose activities are charged to the grant shall maintain separate timesheets to document hours worked for activities related to this award and non-award related activities. SECTION 52.RECOVERY ACT SPECIAL CONDITION-RECOVERY ACT REPORTING The reporting elements and requirements listed here are in addition to those requirements listed in Section 11.If agreement calls for the use of contractors,subcontractors or subgrantees,the Implementing Agency shall gather from same the required data elements,listed below,and shall submit these reports as part of its own report. The Authority shall supply a separate and distinct reporting form,for the Recovery Act reporting requirements.The form shall be submitted to the Implementing Agency's assigned grant monitor by e-mail within five(5)days of the end of the month.If the Authority develops a secured,web-based reporting system,the Implementing Agency shall report by use of this web-based system The Implementing Agency agrees to report on the following elements: 1) The total amount of recovery funds received under the grant; 2) The amount of recovery funds that were expended on projects and activities; 3) The amount of recovery funds that were obligated on projects and activities; 4) A detailed list of all projects and activities in which funds were either expended or obligated and the details ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 23 City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 shall include: A. The name of the project or activity; B. A description of the activity; C. An evaluation of the completion status of the project or activity,and; D. An estimate of the number of jobs created and/or jobs retained by the project or activity. Failure to meet the reporting dates established for this report shall result in the"freezing"of all Recovery Act funds. SECTION 53.RECOVERY ACT SPECIAL CONDITIONS-REPORTING POTENTIAL FRAUD,WASTE OR SIMILAR MISCONDUCT. The Implementing Agency shall promptly refer to the Authority,via their assigned Grant Monitor,and the Department of Justice Office of Inspector General(01G)any credible evidence that a principal,employee,agent, contractor,subcontractor,or subgrantee has either submitted a false claim for Recovery Act funds in violation of the False Claims Act or committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery, gratuity or similar misconduct involving Recovery Act funds. Potential fraud,waste,abuse or misconduct shall be reported to the Authority by mail at: Illinois Criminal Justice Information Authority Atte:Grant Monitor 300 W.Adams Suite 200 Chicago,IL 60606 Phone:312-793-8550 • Potential fraud,waste,abuse or misconduct shall be reported to OIG by mail or e-mail at: Office of the Inspector General U.S.Department of Justice Investigation Division 950 Pennsylvania Ave,N.W.Room 4706 Washington.D.C.20530 E-mail:oig.hotline@usdoj.gov Phone: 1-800-869-4499 Fax: (202)616-9881 Website:http://www.usdoj.gov/oig/ SECTION 54.RECOVERY ACT SPECIAL CONDITIONS-WHISTLEBLOWERS PROTECTION The Implementing Agency understands that the Recovery Act provides certain protections against reprisals for employees of non-federal employers who disclose information believed to be evidence of gross mismanagement, gross waste,substantial and specific danger to public health or safety,abuse of authority,or violations of law related to contracts or grants using Recovery Act funds. SECTION 55.RECOVERY ACT SPECIAL CONDITIONS—MISUSE OF FUNDS ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 14 a • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 The Implementing Agency agrees and understands that the misuse of funds may result in a range of penalties, including,but,not limited to,suspension of current and future funds,suspension or debarment from federal grants, recoupment of monies provided under the award,and other civil and/or criminal penalties. SECTION 56.RECOVERY ACT SPECIAL CONDITIONS-ONE-TIME FUNDING The Implementing Agency understands and agrees that awards under the Recovery Act shall be one-time awards and accordingly that its proposed project activities or expansion of project activities and deliverables are to be accomplished without additional Authority funding. SECTION 57.RECOVERY ACT SPECIAL CONDITIONS-CONFLICT WITH OTHER STANDARD TERMS AND CONDITIONS • The Implementing Agency understands and agrees that all other terms and conditions contained in this award,or in applicable OJP grant policy statements or guidance,apply unless they conflict or are superseded by the terms and conditions included here that specifically implement the Recovery Act (Public Law 111-5). Implementing Agency shall be responsible for contacting it's grant managers for any needed clarifications. SECTION 58.RECOVERY ACT SPECIAL CONDITIONS-ADDITIONAL REQUIREMENTS AND • "11111) GUIDANCE The Implementing Agency agrees to comply with any modifications or additional requirements that may be imposed by law and future Office of Justice Programs guidance or clarification of the Recovery Act. SECTION 59.USE OF FUNDS Implementing Agency certifies that it,and its subcontractors,shall use federal and match,if applicable,funds for only allowable services,activities and costs,as described in Exhibit A. The Implementing Agency certifies that only those costs listed in Exhibit B shall be paid pursuant to this agreement. Implementing Agency understands the payment of funds shall be withheld until such certifications are received by the Authority. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 25 • City of Elgin on Behalf of the Elgin Police Department 2009 Starcomm Funding for Local Law Enforcement Agencies Agreement#809208 SECTION 60. ACCEPTANCE&CERTIFICATION The terms of this interagency agreement are hereby accepted,executed,and where applicable,certified and acknowledged,by the proper officers and officials of the parties hereto: Jack Cutrone Date Executive Director Illinois Criminal Justice Information Authority I, Edward Shock, Mayor, under oath, do hereby certify and acknowledge that : (1) all of the information in the grant agreement #809208 is true and correct to best of my knowledge, information and belief,(2)the grant funds shall be used only for the purposes described in the grant agreement #809208, and (3) the awarding of grant funds is conditioned upon the Authority's receipt of this certification. eeeOuke•t4=: 414°J 9//�0 Edward Shock D to Mayor City of Elgin I,Colleen Lavery,Finance Director,under oath,do hereby certify and acknowledge that:(1)all of the information in the grant agreement#809208 is true and correct to best of my knowledge, information and belief,(2)the grant funds shall be used only for the purposes described in the grant ' agreement#809208,and(3)the awarding of grant funds is conditioned upon the Authority's receipt of this certification. eitiutedu /S/I/o Colleen Lavery Date Finance Director City of Elgin 1, Jeffrey Swoboda, Chief, under oath, do hereby certify and acknowledge that : (1) all of the information in the grant agreement #809208 is true and correct to best of my knowledge. information and belief,(2)the grant funds shall be used only for the purposes described in the grant agreement #809208, and (3) the awarding of grant funds is conditioned upon the Authority's receipt of this certification. .l ti 7/'/c) Je rey Swoboda Date Chief Elgin Police Department ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY rik Federal and State Grants Unit 26 . Request for Proposals American Recovery and Reinvestment Act 2009(ARRA)Justice Assistance Grants(JAG) STARCOM21 Network Communications Equipment Deadline to submit: No applications will be accepted after 11:59pm on July 31,2010. All questions must be answered. If the question does not apply,please mark N/A and explain why it does not apply. Applications submitted with unanswered questions will be considered"Incomplete." Incomplete applications will be reason for disqualification. This funding will pay only for the cost of equipment. For the purpose of this RFP,equipment is defined as portable(wearable) and/or mobile(in-car)radios. Funding may not be used to purchase accessories or pay for any related infrastructure, installation, shipping and handling fees and/or user service fees. One batter charger, per radio, will be allowed.Agencies submitting proposals must be prepared and able to pay for any and all potential installation expenses and user services fees. Funding awards will be announced on August 13, 2010. It is anticipated that the program start date will be on or about September 01,2010. All funded purchases must be made by September 24,2010. A purchase is considered made by that date if a purchase order is issued on or before that date,but only if the STARCOM21 Network Communications Equipment is received and payment tendered within 45 days thereafter. Only agencies that can meet these deadlines are encouraged to apply. Implementing Agency Name(city, e,town,or county):ICitY of Elgin Program Agency Name (department or sheriff's office) �'"Fblice Department Kane County County • Is your local unit of government prepared and capable of reviewing and approving an ICJIA funding agreement within a time period that would allow you to make purchases by September 24,2010? Yes No Is your agency prepared and able to purchase STARCOM21 Network Equipment prior to September 24,2010? Yes No • Is your jurisdiction located in a County that is currently on the STARCOM21 Network? Yes fJ No r Does your agency currently use the STARCOM21 Network? Yes No r Is your agency dispatched by an agency that is on the STARCOM21 Network?Yes No If Yes,please name agency that provides your dispatching services: ( N/A For STARCOM21 Network Communications Equipment to be operational,users must pay a monthly user service fee for each radio. Currently, there are 3 user service categories. Please indicate which monthly user service fee your agency requires: $30 for citywide use r- $35 for countywide use 1.7 $53 for statewide use 1 , • f • Has your agency/local government committed to budgeting 2 years worth of monthly service fees for each radio purchased? Yes No r The STARCOM21 Network transmission and reception can vary dramatically depending on many factors including terrain and other geographic features, areas of intended use, tree foliage, or interior/exterior barriers such as buildings,vehicles,tunnels,etc. In order to ensure that grant funding will be used to purchase equipment in areas where transmission and reception is sufficient, ICJIA encourages only agencies that have tested or have working knowledge that the STARCOM21 Network meets all of its service needs under normal working conditions to apply. Some Motorola Service Centers can provide demonstration radios for testing purposes. NOTE: ICJIA is not endorsing or recommending the purchase of Motorola products. Recipients may purchase STARCOM21 Network Communications Equipment from any manufacturer of their choice. Has your agency tested the STARCOM21 Network coverage area within your jurisdiction within the past 24 months? Yes No r What date(s)was validation performed?' Ongoing Please describe the details of validation. Are there any weak pockets of coverage? If so,has anything • or will anything been done to address this? The Elgin Police Departments Gang and Narcotics Units utilize the Starcorin network for secured communications on a daily basis in and about the City of Bgin and surrounding communities. The network coverage is adequate to support day-to-day operations within the City of Bgin's geographical limits. The only weak pockets occur with buldings that are undergoing heavy construction. • 411 ► risk If yes,during•which season(s) • ✓ Summer ✓ Fall • Spring Winter Describe why interoperability is important in and around your jurisdiction. Within the Bgin corrrunity,there are two higher education facilities-Bgin Community College and Judson University-that utilize Starcomm radios. We are also LEAS and LEAC members,with a mobile field force corrrrender being a member of the Elgin Fblice Department. With the higher education facility and two rrnjor thoroughfares(190 and US Route 20),interoperabluy with the Ilinois State Fblice and the Ilinois Department of Transportation during incidents is inperative and in accordance with NEMS standards. 41 I ► Explain how interoperability is currently achieved in and around your jurisdiction. Interoperability is achieved through in-vehicle mounted radios via ISFERN,or(REACH for VHF radio communications. All public safety radio subscribers within the City of Bgin emergency communication system have the national(TAC interoperability channels programmed as per the State of Ilinois STIC and Kane County TCM There is limited availability of communication gatew ays in the county to faclitate crossband interoperablity. 4I I Describe a situation in the past 24 months when interoperability did or would have benefitted your police agency. 2 • Theegin Ftlice Department's Gang and Narcotics Units continuously effect covert operations that lead them outside of Bgin's city limits.They are consistently interacting with county,state and federal agencies in the furtherance of active gang and narcotics investigations and enforcement. 4l l 106,330 Population served by Police Agency: Coverage area, in square miles,of Police Agency:I 35 Does your agency provide 24 hour patrol service? Yes ONLY answer ijyou are requesting funding for Portable(wearable)radios: How many portable(wearable)STARCOM21 Network radios will you purchase with this funding? 10 How many portable (wearable)STARCOM21 Network radios does your agency currently use? I30 How many police officers does your agency employ?1190 How many police officers are on duty, on average,per shift?140 ONLY answer ijyou are requesting funding for Mobile (in-car) radios: How many mobile(in-car) STARCOM21 Network radios will you purchase with this funding? I3 How many mobile(in-car) STARCOM21 Network radios does your agency currently use? 2 .. How many police patrol vehicles does your police agency have in operation? 70 30 How many police vehicles are in operation,on average,per shift? Name and Title of Person(s)who completed this application: fManagement Analyst Kristie Piton Date of Completion:I 7/13/2010 Name and Title of Person authorizing submission of this application: IChief Jeffrey Swoboda Date of Completion:17/13/2010 °111) 3 # 809208 DATA REPORT r No. Performance Description Data Grantee Data Applicable Indicator Report Grantee Purpose At the beginning Report I Areas of the reporting At the end l period of the reporting period 39 Amount of List equipment purchased $amount offunds $amount of Law ARRA funds during this reporting period used to purchase ARRA JAG Enforcement used to equipment during used to purchase reporting period purchase equipment equipment 40 List the List the quantity of each Law Quantity for equipment purchased Radios: Enforcement each type of Mobile equipment Portable purchased with the ARRA JAG Funds.Not dollars 42 Percent of staff Report the number of staff A.The number of Law that directly that directly bent from staff that directly Enforcement benefit from equipment purchased with benefit from equipment ARRA JAG Funds. equipment purchased by purchased with ARRA JAG ARRA JAG Funds. Funds B.The number of staff to receive equipment purchased with ARRA JAG Funds. C.%ofA&B D.Expain the impact on job performance for the reporting period. 4 • l 1 . Goals and Objectives Goal: Purchase radios by September 24,2010. Objective 1: Submit require forms for purchase of radios. Objective 2: Issue radios to each officer in the unit for daily communications. Performance Indicator: Number of officer safety issues attributed to radio _ functionality. 5 American Recovery and Reinvestment Act 2009 Justice Assistance Grants(JAG) STARCOM21 Network Communications Equipment Budget Detail rImplementing Agency I City of Elgin Village/City/County/Town of: 1 36-6005862 Federal Employee Identification Number(FEIN)(i.e. 36-000000): The purpose of this form is to summarize,by item,the total budget of the program to be funded in whole or in part with grant funds. This is a preliminary budget and is not binding. The final budget will be determined if an award is made. NO BUDGET CHANGES CAN BE MADE WITHOUT PRIOR AUTHORITY APPROVAL Note: Round all numbers to the nearest dollar. Equipment Item(s) Per Unit #of Total Cost Federal Agency Cost Units Amount Match Amount (not required) Motorola APX7000 6600 10 $66,000.00 $66,000.00 $� 0 AAotorola APX7500 7600 $22,800.00 $$22,800.00 $l 0 $ • rik $ $ DO NOT include user service fees or installation costs. These expenses are not covered under this funding. Totals: NA NA $88,800.00 $88,800.00 o Anticipated funding source for User Service Fees:l City of Elgin General Fund Analyst Kristie Fulton 7/13/2010 This Budget Detail Report was Prepared By: Date Prepared: r C C 31N3 W HDVlld (iv • Illinois Criminal Justice Information Authority, ARRA JAG Starcom2l Network Communications E.ui•ment Awards NUMBER NUMBER OF OF AWARDED PORTABLES MOBILES AGENCY COUNTY AMOUNT AWARDED AWARDED ADDISON POLICE DEPARTMENT DUPAGE 26 305.00 5 0 ��, uu:,•rm } ,rpr rnas mp r0 s u t%1 i{ rYut,n{..10' S11! #.y jtlec'j;1.7'laas,nit mayn�s�u,P,l)',Il 1 s+;1 ,) •+i r 1 t+'s 1(t„as11 +t iiI.rs .:Z< ', ; u t rr., ,l' r 1:1 'l,. 11 rl.�,nl 1 :i!,1 i i,µ!1 i 1r 7r"{„ ti'st lt/i �(11 1#i ;li�I, "4, .,R r,i.;f ITI` a., 1 ) r[11 i .11 tf1 t ; s ; ,l 1,f.�,".i#(I ,.,,,..t, �,,,,,:tf., ,,. , t,"<Ir:t(;Nt1 �'.f( t!�E;, fl t.w,„.. 1, G {��i SSti ..17, .1, t 1i+E r,. t. „13,i.,t . { � i I t i (NIT � �, t!1 fl ,�'T.,.,.,,.',a:;.11,u,�•.,�.�..;G'i9n.�.,.��,u,U�l�,.��'.�i!ail�h.�,.;�:LS.L,t,���ll(��11I1�,�.to..rt�h��:1�,.,i,,1},,..!.,ass,.,�h;1�„�ilil�,fl.��491�(..��t.��N�flt�Z1i41�� �,£�1����N.L'fNi1�s�..>.,dy_s.iflFt!"Lt�11,:�G�'il�iEJf�, !ii ih t� �� +���?LN£��fiS�F14�' BLOOMINGTON POLICE DEPARTMENT MCLEAN .133 276.00 52 0 rgn, nIli.11F4tir-n{l�oi. Figi .;,l:11,���fz�{, ,.(,1rI,JV, t'p'l: li „ ,#' i�t,, v. 4Akillitali1.'� tpti��p;,vN3Ii lrnnrtt1 I�s.�liii `_ERIN& ESEAt CHICAGO POLICE DEPARTMENT COOK ' 173 040.00 40 0 ss>'r. #. +. 1,�t �,`,n'.re:'Fµt{In: ri!+it g�) 9^ ir'.Y ;r! r 1 `3i"1Jl :mn,r ,1 �9lISf) n1, ,,J'.-s.F 'J}llS,�3 +1` � r fl } t,,.nn•,r,,1,� 1.1. ,+( 1, r,,.11 . ,.,, 11'1S,<srtit� t7 'i;,( `Jv,, ,t.}} ��..tt��,111 i 1¢,d i}•'1„ij �y�, tjri t:l.1; ,1,. 1'. s.t !i F <>. � t r IS' 1 1 ..1t.,. a,1 41.1. .#'.. .,.. ..1t !,trll, ,1 1, :a' V �, �.1.( ili�i'.,rrl) fH ,. ,�.,.�{r . 11 I'1 3 ',1..1i1.ft u,,11 all 1. I11 il! 1 � ,I4,tift ii lnGi i,�';`.;�I:';Ifi�lul.'���lt lu('.�..,��'•iU.#.�,,,'.c-.?:.L,f�,..�i~�1i,�1�11t��il�,il€�`fil.u.,��,„�,�+.;','•��.?I.�NIb1,�,air�;lr�dat{.utt,.,�£.lu,r.e��i<���EI+f,�rh;�n�:�,�}t,lI,<.II}�t.�.�r1�.,�,.1,Aa,.,�..r���r����1h�l�,:na�th,7 `�Irr�.d�3i��t'��3���t�fI111�,a���M COLUMBIA POLICE DEPARTMENT MONROE • 30 190.00 0 14 ,:r.-, ..;,,•"uusam rrt . ,,,. , .t1. Pi�p!t .t irl °.';il:;,'in"ar, raft;; p rt I•,1 .1,u. I, '.`i t.t - ri :.. 2i, f F b '+ �tmf, , ;t.e, h !.,:,r,.1 ! .+;. (4 .1.! .{�`( '' ;I n'.. J Pi..l1 ai �I,,r i, .1{,'' to�.9:1 ,yo�frt! 11t'i. �,�1.IKi illriril'.1:1i�1�]�+��,.,� ` 1 �a {i ,,. „,.4.,i, 1�' .„t 1.. , 11',; .{ ,t rl ill l.p rl. ,std, a,, ,_l,.,l.11,)i r.1i}tl,7,f. 1'T. #. 1 1f7`;i , �ijdiii-', rr, ,1 b.# tt11'1_ ,1 :i1g11 {@q 14lt t w= .)y.'lr il,h�;ly},�A.li:l�',,,,Zr�:,f+.?�,�l',:,1,.tlldn: .I,11}d�n��e�E�)I�Si1.�11�If.G�'1..�41.'a„.I, fS, It.m.;,�9S,�dAn�,�.i,ul<lisE.�,lfFf,-1+.�ft�t;ifl.{:U:kllh�r.J,fK1d��F._':?rht.- rri...f.,.�,1.ot.,Gs„fadZn,�iiva.f�fl.}�5.,.>{S}�;j£j:��}1{tt�.�.a..,..G1Ht€ti7tU�liFll ll.�ttii� ELGIN POLICE DEPARTMENT KANE • 88 800.00 10 3 .I p u : ,t ,t,l,,t1 R?:.,•lsrir r, .,is ,:y + 'i s•'f1 ,;v£�„Pne ru,Irv:+ftnh.:,U11}�•:Sfv.�i11- •''U `rs 1y,. ,P 1'1 i;,.;•Y .r�",',', `.1 tt,-{. r, 1r, ;, i,)1N,,. -!i I ,,'. ( .1 9 Ili 1 j,,itTfi s,,°:1,'.1.1 'i, il,i- 4, .3 ,i i1: y 'r yFli I I�j: ppuf ;„, l.. p ,1 , t Lr, ,',i1'I rtio 11.1„ , '1,• r.: .,i a"i 7 pll 1: ,tib i?.,n�';(t �)I ?,. 1. 4 ;F,� 1!,1. {'l, 3 w 1.„,) t. E1.w�:.13i�,�.1,Ii�!1 rr�d S 111�tt r1��#�1:�t,,,si�,..�w '1 1'r ti.,1,.:��,�[a�I��aSlut�l!�illl���.l',}11111«.�Tl,%,111-�E,�t._:.s.i!,t,}}l�uH�(,uasil��ss(sell�,f3t.,1::.�>.4s)su��s�i.„W1,s1.,,t,.a1[J�,dtdf,�,,,.,�..t�l:�1k�liti�l:fi�i Ik}t��it��;�,.,.,Y {�tti��d,a JEROME POLICE DEPARTMENT SANGAMON • 9 410.00 1, 1 { 13 I j 0 ..., .. ,,, q:.. n,r•r ,E i ruJ sip:-.,_.1'.n.R,,u i;trt1 )iv,rl ITP l .Ir,(":. ,r.;., r pt 1'.".4'1'.it{l•ir,v. ' ^y$1 ii',•^ '+1 n .,,„,i;4 Ti ',,,1}+ i 9,11 1.,,, S , 1 I 7 i1S'1 1 i fj F3"i {iW u t n.) ,1 _7 t .,.1y„ „I . f 2 I, {I t, , �( J,�t{,1 ( 1 ,.( t,f.1 {{ t,l., r 71; }tt. ,) �+ �[ �}�� ��j P„ I.l 'r ,�,,.,. `1' tt',. !y n� r1I.}?r,P)I{11 l ,1.IJj.�a. ,,'t!U;'Qi #i S1l,Si,. .p '1,1lj;111 t 1 141 1,J, J �1r s�{ t ,1 t 1. Miil7Plillgli�, iU a1h1't'il)ts�'I..ILJkI£I di1:lt��la��,�L�v.i�l��t3, 1 d,.t,alit�la`.li1��3i�°r �ti12�6I:kn,,11141!:aZt6i:a.h,,Itt.i7lS1e�,,,l�Fh,..iltii,ish���-_��.A.LJt,�.Jlti(lafLl����,1�}nitl,fi.�£,i.m.a,,.r3.tl..%h.�)..���,(L�'���rit`��h,.11�;liE{slt8 �itU£it��llifltlfl��. , LOAMI POLICE DEPARTMENT SANGAMON • 3 676.00 0 1 �7,;,•., I r.,p,�„rt .,Nr-Fit��,�,aiPset•nuF:s,v +tri r.,s,, tit.[;3i i' I`j}"t tr)a 1: +.. n irrj'il r+�`ttn r..}. s't i1it1'.:i r� t1�1 ft I'1'{lly t”.i'Ntf i' 1�u�li€r rt:�il�.ry , {'•.s? :t )�'i{Y,IliA'i',' ',.,;it r .,.'S t,'�.,1�1 ,a gH 1 , l'{,k e' !tli�”:3s)":1 'Ilj'[.� lig{ ,1 6t.l C t .� i 13 N(.is A S ..r u i i {l: 333�t lktf�7i.'�2:211'.'$' Sill �, ma I'iltSii,f:,r ti!,;a.d..F,lnsaI��>f,9,��IIt;.A,:d��,��:�'U t�R��.�::�.1'.S;a��.7Ui#I��I��,t�F1��1.ft1�IF���.+i.+.,�.f,.,.lf.�t����b�11���t7�(�>t�l(�lilfi�l...ia t51..��,.E�o�»9A�..�.,�t...„.�...�..`y .,�i��! MARYVILLE POLICE DEPARTMENT MADISON ' 13 033.00 0 4 It,e,a,!' 1: I� 1!�t 1 71.11 f'•1111 Sf 11!'+, 'i•1'i” 1 I,1;1tir;fu rt 1>.; .. I...;i,l nql:,,,£ s .spwtrl, a q, R7 i N i11jr7iE 1, it 1.if�itn�irr ti i✓, r1,i'vli),41;''i 'iS 111'1 i tp]4�,(Iir,ypi -'En'y {}'J.,t In {'1 . 3'�... i 1 11511#Itl 1 li 1 1 I 1t f mk ; �nP ti,G 1, "�1� pi i�1'�`f; '�f in'ill ill;:1g11A j l;� Itt t ' '1i 1 't 1'11�Y) l�i4) ,t�h i 116 t • 11 1 di f 11 r �Ii1152410' ,>.1:1 < ,..... t),:.ai)1.oAl.11�,^..d., f.,d.t,.rt .Jrdh f#i,4,1J�,�a,��,��fi1 fY I!{llr..,il�4 1 t,«IbMa.i ,t.,a,.11.13{1E 1h����ltd. 1{ll. ,,likhl f7 113��fitf i NIthL��nr„is<:�,d��i,.�. h»4 N� ���X,1�r MONROE COUNTY SHERIFF MONROE 32 026.00 0 15 » ule8.iq'tup6a I„D ,u,;u„ atril f�. e,,;sa1 1{,il>r I +"Pp„nI t s:u pli _ ;tl}•per,;il'I ri)i R!j�,111 ...I..l. n11.,°1"P�'t,`•j7i;li7?rN Lm�t!,a nF1 Sat,t�{ ,,.1 t$.1 t`i11}S;>.1t 1,1 �: < ..,,II'"ny�fi5, ?i �, f r,.. 1>.a[ n!- i tilt.1 n..1,0!1...q;, IL h' S: l,r x11-itt11,i ,117;11 t a i ,l ) ^q fJ.1'*i 3{d +. ..;1:P I''Lk dj(':VIM liffl a1�11,��, ;����w�,�,l�s.�. u�;lao�,� �r 17..r)I�i>���a,�x,�� al���,���.�����'b.��.���...�,.:,�)�lh��1,,,� >ft�..�r�.r,fz.�, ;��.�� I .�Izr[��a��,�:�_�.�a.....��.,�,..�,.�.� �� �- PAWNEE POLICE DEPARTMENT SANGAMON -4 342.00 0 1 , tr, u,j„ r , v v. r tt P „t rf 'g'c;},+i p 3C ;1. int ;14 v,{ i 1 i 1 r I [1'7,4;44,l,l,.,i .111'i �t, i �1,,, ,i1, 7 ::ry}tu,} .1;1" 1!f18(7l1 n11;2?,)ris (i � 7 } �'� pi,;{..h.pp, 1i' �, { IR I t ,�1(ir;. ,f t`. 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I . ,., i� ,t1. � (_ t. .. ,t„r .1,, }Iil +11l,S,111 in ,,t.,,!; r� gttg){ ) kill ji!4( , ,,Z 11.1 it11,1111,4 ,.! .ql.V li�{{;yy li hi t�{,j?t�.1 :JH,,/e4!1,114at US' {��{�� 31`{t l�:Ei 1�5� t�,�.,�1�1 i �1 `;lb��'1l�lfl��1��'?�,.�(,1'� �l)al�'fl_t�:!;�1n1�,h� T�1II�1�{fl 11at�it�l�i�llnl.�r.«�(PIr!,h,,41t7311 is e(:r Il�lt�1�' l✓�3 911lf1111��J�i t 1�1r�3Htfiha�i1lll.,,+.�.'t,��,,...rne._f��..�.����1h����1t4�f�it6lt"� 1 � .lip I rs t + S�'��1 r.,il t !sl o t ROSEMONT POLICE DEPARTMENT COOK .5 394.00 3 0 .,11 star)t U'N+„+� t.I a.t u,u 7� tf'S'SP.y x:7D:•,i V!i`t r(, n^, qL 711 t.,k1 t s rl 1;.�.14,.'�� 2,t j�r!I'Ntr rq iWmx:NU �Irt ¢ 1 � int _ 4 j 1�, pi> ms l i i;@ 4, 1 ,{ ,`3l '1f i' .r„i1.. C+ , Vt 4, 1 :v !. k1 1„ i 1 ( 1. i sl i ,,,.,,,...,e,.i �c ,i,,... 1,.<,:, , •2'.:.}11.4.I illi AIS ,1,1J.'t; 14 1 ,:irn►,1 , ,4t .tit! lItr i?lidIti iThi lyi Ail:, :J..,4„, EfEI. 13 �s�Z. I. 1•• I,1 TINLEY PARK POLICE DEPARTMENT COOK & WILL ••34 876.00 4 4 :Nrr 1•:!7111,,I�f)uinRtn r n<4v,i!ri ial„»•r•r rr:q jsuts i1;r ,f,{" 1"li:.fPi:ntst+'mi,.lNr.:tn�ei711i1�;!ft!:�t7� +}� t ,'s:S i7!' 'H Siti(1 li i m71�ys�n 1.`.,si#!^ f i.. 31 q{ [ 1 y Is Ir ', ,1 .�,r.� ^i711". ,31lnr U .,#�Z�:ttly r! 4d. ! i 111111,,11 1 P i t 1i'i 1>it s Ills, t.3'll"'.f i ,1 l' , 1111 ,:1 1 t('s18I-7t`� i3�il 1 s V , '!i;'' 1 f,hla ,111.;1f,�1„�1,7�.���r,��;�,u;grar�,l�.,lir.�,n.,,.�€.i1,1,t1.1�1�I��lfalilil�'�►111,<I!I,is1,1�t�11.�{��r{�1��;��.�°�,���a,.,1.��L�.���11:11i�;�,` lig,t.,►�tJltl,���l(�,;1,1�7�.��.,.Ill:,t,��,;,1.�.u#.�.,,<1�,.�.,,,�,�����i���4�1�� �� � � `�� 11 VALMEYER POLICE DEPARTMENT . MONROE •6 630.00 0 3 1nrl'1 i)JU 11Drr.fid DUI ,u,}t1[',41�'ss�.f+, .,R L it SIE�n;.7'tm t r t,+,iii i,1�•d•I( 11 It Si. •i 1+t ill�l i•C tt It.y o!:e NI 11fi�1 ( I,S'(. SN{ l't{1 1 1 .iyia1 tiq; t j .i•Ti�i1 11 i i,,+,t1; ;i 1�)t l!Ill1 ,rf. 1i,11, ,<3)�!7 f ,�t�l! r l�1f�11 l jl. 137 1 �f 111I o.,;,}u 1t It 1 Yllil')lr` f tagail '`itHEh irIi.r.�.,a`t �1�”�,�a�, ltu.,��,�n��..�lt��>����.,��.�1�a�,�.1���.>a,l���.£��(1,�1���1�,,,,,,�I�r���e ��,.�,��....,..�����#,.�.tl?��i,�l., l�t�,��1 `�1��L, ,���.,itn�,r,�1���.�^+t�,.a#.��1,.�,.�.,��11 ! WINNEBAGO COUNTY SHERIFF WINNEBAGO •-290 420.00 . 0 52 TOTALS it t”1s ' µ ,'`' Rning2 ',' ><I'IP'',..1 I14,g!II101 z 1g'.,,'153 C 1 IN] W HDVIIV C r ---• •4.t.,-.''' -1, `.:•,-,!.1' :1;14.. .`, ''''. • - - , r 11. loi, _lb.. -;.,-,•,*latie -''''' .?•}71.., 't 7:7;.- 4 A.' • ., '''k - , - ,-.•• -0' ;,,t*-...-W.`• .. *--,-.-.-A-' - 'NS. ' • •i.s , Nk \ - .. -.`•,,,, -,-,-- 7,..„, :, . , •- if,: #diS,01 A `k A .,, , • 'k A A N Nk\-' 44 '' N'1:°""-• '+,- -4'''''' A Nk --. 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''''t,,• '*,• '.1;11!114\1\ ..,,,'N,,i4,'kk,'N''::, .,,,, ,.:,,,,,. ,,. : ,. :`," ''.. #111 i tik%V\tN.:::::'•- s::'-'''' - ' '' . ,' .• .•et„,=7„.:, , , , ,.., •.. ,t,--,,,r, ,,„ , ..., ,,,, . Iv* xt,--N• ' ,4,- t, ,...,...., •i. :••••-„*.:-5,4.1;;;;`„,,,g •••• '1„.-.;- -," •;!..ii4 \,?". -.N..t. -' , ,,,,„,,, i''.' . --7:...••!•:.. ..•••;4-,"•,•-•:,`, ' .'",- -',•• , ii , ' .,i,'`'NS:-.‘,...,1'Vo • • ---- _ 4"/ :.,:::!::.'‘• • .:4,11 • 1 ''''Ai444 '`.. ''.7#t, ....- ":0" „r`f.: .. . •,...,-_,,,,--::. ..------ ' - - 11 4' V” °•", '-'::' '4,,-.4.'," ' NNIk 4',,f44 4 -•- '•.' '1444•40.'' ,' Ir.47" ' ' "4 ''4 '. 4 , 4 4.*:° _'. • -.`•.;., _ - - 44,411,'' , ,4, • :1, •' .. - , Gd Tr.‘ SI.OUIIII oLOZ*L P''' w w 03 ePl.iv\e12 ileo!u- , r)3HViS we1sA 0 s U L V\I w A Communication Network that has Illinois talking Reaching Across Illinois The STARCOM21 system is a Project 25 standards based voice and data wireless network which has over 200 sites providing statewide mobile coverage. In major cities including Rockford, Decatur, Peoria, Springfield and the Chicagoland area there is additional portable coverage, helping to ensure that users can communicate in-vehicle and on foot. STARCOM21 meets the challenges of Public/Private Partnership state, local and federal agencies from law The STARCOM21 network is built-out enforcement to public schools and public across the entire State of Illinois with service by providing: coverage even in rural areas. As a steward + The highest level of interoperability, of the network, Motorola is continually a Project 25 standard based shared enhancing STARCOM21 with the latest system equipment so there is no worry that your + Multi-agency communications made investment will become obsolete. simple, it's as easy as turning a knob Ensuring the responsible use of public + Seamless statewide coverage ensuring funds is of paramount importance toA.1) service for all agencies the leadership of our communities. + A secure state-of-the-art IP-based radio STARCOM21 is a unique public/private network which is continually upgraded partnership that provides the critical communications our first responders need + A shared network that also provides to accomplish their mission in exchange for local control for individual agencies minimal capital expense and fixed user fee. Solutions built from the ground up to meet the special requirements of the State of Illinois Helping to Keep College Campuses Safe z' �,�E The STARCOM21 network is also used by state universities to protect our campuses and interoperate with other �, � agencies for emergency response. " , �_= Through an Illinois Terrorism Task Force , .� grant, radios were provided to state ` university campus police departments. 2 "\, e \"'-:c i so '1/4 > s'' > > >1 > > >j Agencies Using the Counties Join STARCOM21 STARCOM21 Network Many county agencies across the state are The STARCOM21 network currently using the STARCOM21 network providing supports over 1500 state, local and federal easy interoperability with other state agencies with over 14,000 radios. These agencies for joint and tactical response. agencies have the ability to interoperate + Adams + Bond + Boone for coordinated emergency response. + Cook + DeKalb + Henry + Illinois State Police + Lee + Macon + Madison + Illinois Department of Transportation + McHenry + McLean + Ogle + Toll Authority + Sangamon + St. Clair + Stephenson + Secretary of State + Department of Corrections Utilizing Federal& State Funding + Department of Natural Resources The State of Illinois has received over $50 million in federal grants to enable + Illinois Emergency Management interoperability with multiple state Association agencies. The STARCOM21 network + Ilinois Terrorism Task Force meets the homeland security initiatives + FBI and Federal mandates for communication + Illinois State Police Task Forces grants. STARCOM21 agencies can easily procure equipment via the Illinois State purchasing contract. Expanding Beyond Public Safety Motorola's Commitment STARCOM21 provides benefits to STARCOM21 is a joint partnership multiple agencies including interoperability between the State of Illinois and Motorola, with statewide agencies, lower capital a local corporation. It allows users to expenses and a state-of-the-art network. enjoy all of the benefits of state-of-the-art + K-12 schools can reap the benefits of interoperable wireless communications STARCOM21 for enhanced school bus network plus regular enhancements to safety and campus security. adapt the network. Motorola handles all + Public health departments can maintenance and repair issues based coordinate disaster response with on contractual specific service level. hospitals and other public health officials. This network lays the ground work for a continually evolving communication + Public service agencies such as public solution to meet the changing needs of works and parks and recreation can the State of Illinois for years to come. receive the benefits of a state-of- To learn more visit: the-art network at a fixed monthly www,motorola.com/STARCOM21 operating fee. C 3 *di 1 STARCOM21 provides 95% statewide mobile coverage and portable in-building coverage in the Chicago metro area and major cities across the state I > Portable on Street 116 , _ j ;>>` , Portable in Building � - ` t �, j > T/2, ' -r - rr-1 1 - � _ � j \,19.9.11H,• i I ? a: °i 21 rw h 15.7171—"-'::— ( i , .1.`"'..,..:, i,-;:' ,...'"ikt,_':7:1-71<:i,-,-:-' • --1-''';')'''':''''-'1-7 i y1 1 19._______/- ti r', 13 � i 18 7 .„,),„„,:j7.41:1_, ' 1 4 _122 ({ t. rt� 13 } .7- "'—',- ����State of Illinois-Starcom 21 mrengeioaabie_on sbeei l e ^-' 95%area Coverage i State of Illinois-Starcom 21 n corerageyotlable_in_builAng -4 F 95%area Coverage 41111) 4 91N3 W HJVllV 11 - . SPECIFICATION SHEET0 411) PRELIMINARY APXTM 700 ox E PROJECT 25 MULTI-BAND PORTABLE RADIO We take the safety of first responders personally, ADVANCED ERGONOMICS FOR which is why we designed the APX"'7000XE—the EXTREME CONDITIONS most advanced,ultra-rugged radio with innovative features designed by first responders for first • Easy to grip,hold and control in harsh responders working in extreme environments. conditions ■ Glove-friendly controls are big,recognizable Together we have created an ergonomically- and easy to distinguish superior radio that is easy to operate,with ■ Well-spaced knobs eliminate accidental glove-friendly controls and a large top display. activation Significantly louder and clearer so that every word ' Enlarged top display is easy to read,in dark is heard when you're battling noise in almost any or low light environment.A mission critical multiband,multi- • Shielded push-to-talk button is easy to use protocol radio so seamless,you can be confident with a gloved hand your communications are truly interoperable. • Largest emergency button in the industry with programmable time delay , �� Focus on the task,not the technology,with the EXCEPTIONAL AUDIO MEANS EVERY � � ¢ , high-performing portable that stands up and WORD IS HEARD stands out in the toughest conditions. ��� a .�� • 50%louder and clearer without distorting � ,_: F transmissions °� •: ,_•-- • (g..-.1.:.=..:, ;�:;,a• ■ Dual microphone locates the talker,cancels r r.,Channel rtY �s 4 4 �' out ambient noise =`��' - s :; P;:.::, r" `z' a Extreme Audio Profile reduces background '_" ..::...,:..,,,„,,„,„,:::1.:.......,&,.;„ _ } -128t#matt.,.,-„::¢` . , gi n: ` 'i(,:4,4,,--;- noise and improves voice clarity : m ..n i _ri Unh rsal Push,tg Taff �; ?,r�:” "-" �. .��,. `"� 4 Equipped with the latest AMBE digital voice vocoder Ziff., +flual Ba LatCh "-`'> ,;' s -;'''s:`'"2 5 • i , . New speaker grill design for improved water • :, y• -1*'[Bangsemerg'eincy bums .t 1. runoff ""� t_ � - s 16 position rottaary knob • , ' 2positionconcentt 'sv ch r NEXT GENERATION TECHNOLOGY , r:3 posit toggles viitii:: TO RELY ON NOW ': programmable s ■ Project25 Phase 2 technology provides hno '= 1. T' jt > b .P;(t twice the voice capacity " § FullBitmapTop D�5 ja g: ~ r • Multiband operation ensures seamless Z • tlirje'of%r s z i :::;. , interoperability r . ►1 li r�-e x 8;cltaractets o text .�. f :, e . 1 • • Backwards and forwards compatible with all ; y StandardRugged ..•- F _ Motorola mission critical radio systems y FM(Intrinsically.Safe)". -.. • Future-ready for applications like Mission Critical Wireless and GPS location tracking 4 • 4 i AMC' 7000XE SPECIFICATIONS FEATURES AND BENEFITS: Available in 700/800 MHz,VHF and UHF Range 1 and 2 Yellow and green colored housing options .. - Optional multiband operation - _ P P Superior Audio Features: Trunking standards supported: • Extreme Audio Profile • Clear or digital encrypted ASTRO625 Trunked Operation • 1W high audio speaker :` • Capable of SmartZone®,SmartZone Omnilink,SmartNet® . Dual sided 2 microphone noise canceling Analog MDC-1200 and Digital APCO P25 Conventional technology System Configurations Utilizes Windows XP,Windows 7 and Vista Narrow and wide bandwidth digital receiver Customer Programming Software(CPS) �` - (6.25 kHz/12.5 kHz/25 kHz) • Supports USB communications ) • Built in FLASH ort'"support Embedded digital signaling(ASTRO&ASTRO 25) P PP Integrated GPS capable Full portfolio of accessories including i` ' Seamless wideband scan IMPRES batteries,chargers and audio devices A /�-, Intelligent Lighting Radio Profiles OPTIONAL FEATURES: Expansion Slot Mission Critical Wireless ‘,,,*..,•,-,0 b. Micro SD removable memory card Enhanced Encryption capability User programmable voice announcement Programming Over Project 25 ' Meets Applicable MIL-STD 810C,D,E,F and G Over the Air Rekey Ship standard Intrinsically Safe and Rugged Text Messaging Rugged radios exceed industry standards(IN])for immersion and provide a higher level of water protection—MIL-STD-810E, _ ,�� Method 512.3 Immersion.These radios meet the incremental requirement of submersion in 1 meter of fresh water that is 27C colder than the product. TRANSMITTER-TYPICAL PERFORMANCE SPECIFICATIONS Ir ; -,. ' ,-s ,,inn t .' ti: E E • .fr ,.,....,:............s...• i r. ' ''''',.-1.11:f',". gel f Range 764-776 MHz 794 806 MHz Frequency Range/Bandsplits 700 MHz 136-174 MHz 360-470 MHz 450 520 MHz 800 MHz Channel Spacing 25/20/12.5 kHz 12.5/20/25 kHz 12.5/20/25 kHz 12.5/25 kHz Maximum Frequency Separation Full Bandsplit Full Bandsplit Full Bandsplit Full Bandsplit Rated RF Output Power Adj' 1-3 Watts Max 1-6 Watts Max 1-5 Watts Max 1-5 Watts Max Frequency Stability' ±0.000010% ±0.000010% ±0.000010% ±0.000020% (-30°C to+60°C;+25°C Ref.) Modulation Limiting' ±5 kHz/±4 kHz/±2.5 kHz ±5 kHz/±2.5 kHz ±5 kHz/±2.5 kHz ±5 kHz/±2.5 kHz Emissions(Conducted and Radiated►' –75 dB –75 dB –75 dB –75 dB Audio Response' +1,–3 dB +1,–3 dB +1,–3 dB +1,–3 dB 700 MHz dB FM Hum&Noise 800 MHz –487 dB –47 dB –47 dB –47 dB Audio Distortion' 700 MHz 0.60% 0.50% 0.50% 0.50% 800 MHz 1% BATTERIES FOR APX 7000XE Batt paci I'�i0 : %:':ry ° i 'Ikons{Hx D) 11Veiglit'. . BattiieyParttNwniier Batterjrcapaeily - y . Li-Ion IMPRES 2300 mAh FM'Rugged 3.39"x 2.34"x 1.65" 6.53 az NNTN8092 2300 mAh Li-Ion IMPRES 2150 mAh IP67 3.39"x 2.34"x 1.45" 5.0 oz PMNN4403 2150 mAh Li-Ion IMPRES 2900 mAh IP67 3 39"x 2.34"x 1.65" 6.53 oz NNTN7038 2900 mAh Li-Ion IMPRES 4200 mAh IP67 5.07"x 2.34"x 1.65" 11.29 oz NNTN7034 4200 mAh Li-Ion IMPRES 4100 mAh FM'IP67 5.07"x 2.34"x 1.65" 11.29 oz NNTN7033 4100 mAh NiMH IMPRES 2100 mAh IP67 5.12"x 2.34"x 1.57" 11.82 oz NNTN7037 2100 mAh NIMH IMPRES 2000 mAh FM'IP67 5.12"x 2.34"x 1.57" 11.82 oz NNTN7036 2000 mAh NiMH IMPRES 2000 mAh FM'Rugged 5.12"x 2.34"x 1.57" 11.82 oz NNTN7035 2000 mAh rib' NiMH IMPRES 2100 mAh Rugged 5.12"x 2.34"x 1.57" 11.82 oz NNTN7573 2100 mAh APX-7000XE SPECIFICATIONS RECEIVER:TYPICAL PERFORMANCE SPECIFICATIONS, 1,'::::,::If.YZ- ' '.4..:.. '':- . ;:,,-:-. ,'.,'..--7"S-;- : ''','!.! -`,',..,1:`'''...T:=: 1.1....:;;Zt5fl'iiMS‘W.ikii.1 .,,fia;;;.= :‘14;.!•.7,01i: ::,Y0.,::<=,:',','„,f, 1 700 MHz 764-776 MHz Frequency Range/Bandsplits 136-174 MHz 380-470 MHz 450-520 MHz 800 MHz 851-870 MHz Channel Spacing 12.5/25 kHz 12.5/20/25 kHz 12.5/20/25 kHz 12.5/25 kHz Maximum Frequency Separation Full Bandsplit Full Bandsplit Full Bandsplit Full Bandsplit ..... _ . Audio Output Power at Rated' 1000mW 1000mW 1000mW 1000mW Frequency Stability' (-30°C to+60°C;+25°C Ref.) ±0.00010% ±0.00010% ±0.00010% ±0.00086% Analog Sensitivity' 12 dB SINAD 0.250 pV 0.216 pV 0.234 pV 0.234 pV Digital Sensitivity° 1%BER(800 MHz) 0.347 pV(0.333 pV) 0.277 pV 0.307 pV 0.307 pV 5%BER 0.251 pV 0.188 pV 0.207 pV 0.207 pV Selectivity' 25 kHz channel 75.7 dB 79.3 dB 78.3 dB 78.3 dB 12.5 kHz channel 67.5 dB 70 dB 68.1 dB 67.5 dB Intermodulation 80 dB 80.5 dB 80.3 dB 80.2 dB Spurious Rejection 76.6 dB 93.2 dB 80.3 dB 80.3 dB FM Hum and Noise 25 kHz -54 dB -53.8 dB -53.5 dB -53.5 dB 12.5 kHz -48 dB -48 dB -47.4 dB -47.4 dB Audio Distortion' .9% 1.20% 0.91% 0.91% RADIO MODELS . fYlitillr2;7':1,:ii ?-.:tgg;:kai0.•"4yrii:'4,-;iiz:-.--1,;5';.; Display Full bitmap monochromatic LCD display• 1 line text,8 characters • 1 line of icons • No menu support•Multi-color backlight Keypad none Channel Capacity 96 channels standard,optional 1250 with Enhanced Zone Bank FLASHport Memory 64 MB 700/800 MHz(764-870 MHz) H49TGD9PW1AN QA00569 VHF(136-174 MHz) H49TGD9PWIAN QA00570 UHF Rangel(380-470 Mhz) H49TGD9PW1AN QA00571 UHF Range2(450-520 Mhz) H49TGD9PW1AN 0A00572 Buttons& witches Large PTT button•Angled On/Off•Volume knob•X-large emergency button• 16 position top mounted rotary knob• 1 line of icons/ S no menu support•2-position concentric switch•Multi-color backlight•3-position toggle switch•3 programmable side buttons GPS Yes Embedded LED Multi-color 1 '• '''iflailliir411,ll,it.fIrt:::!: 74:ar::-.777:*-• ''R'4X01iSt:''':'4'...?j,,,7M75::!;:,7,7::,7:f7r.. ...7.1137.6:172WIV717:.7'± 700/800(764-870 MHz) AZ489FT7036 VHF(136-174 MHz) AZ489FT7036 . .. UHF Rangel(380-470 MHz) AZ489FT7040 (UHF/700/8001 UHF Range2(450-520 MHz) AZ489FT4886 (UHFNHF) ;ficrEiraf:D'..t'l:,T•".77•3,:i7:7,:,.'177,NITTil:4,F7.77.7,.:.,-,...;;,,,:r7i,T,:=,,,,,.::-,‘,-.'•'-:.:-._ ' _ ., _,,,,,,,:<17', ',' „ , -.,,,2,,,,'„L.::::,,,L,, '...:,''.,„;,,,,,,„„,::: FCC Emissions Designators 11K0F3E,16K0F3E,8K10F1D,BK10F1E,8K10F1W,20K0F1E Piiiiiipli3::V, Power Supply One rechargeable 2300 FM/Rugged Li-Ion Battery Standard,optional NiMH or high capacity Li-Ion DIMENSIONS OF THE RADIOS WITHOUT BATTERY GPS SPECIFICATIONS . '',r.C.o:v:,-,;, .•- :,-:.';- Widiiiit: (1:Yriiiiir%Ail* Channels 12 ,;•.;:i.:-.Lataa'rd ''''•••z::::;a:"...;;;;i,..L • - . •,' ,........=....,:,:,L:_:.--, - . ••.•.. -.....• Length 6.94 176.32 Tracking Sensitivity -151 dBm Width Push-To-Talk button 2.39 60.81 Accuracy' <10 meters(95%) Depth Push-To-Talk button 1.47 37.29 Cold Start <60 seconds(95%) Width Top 3.32 84.34 Hot Start <10 seconds(95%) Depth Top 2.13 54.1 Mode of Operation Autonomous(Non-Assisted)GPS Depth Bottom of Battery 1.64 41.78 Weight of the radios without battery 15.4 oz 438 g 1 APX7000XE SPECIFICATIONS PORTABLE MILITARY STANDARDS 010 C,D,E,F&G r '?;:41,:z4Z-47..ZirrViritiMiTeir.,11:774 -411:17,147ii77i,*:.7: -:i.c.,114"iligtILMYN175TWT)7,77.41:41771:7077751frilaS: Low Pressure 500.1 I 500.2 II 500.3 II 500.4 II 500.5 II High Temperature 501.1 I,II 501.2 I/A1,II/A1 501.3 1/A1,11/A1 501.4 VHot,II/Basic501.5 I/A1,II/A2 Hot Low Temperature 502.1 I 502.2 I/C3,II/C1 502.3 VC3,IVC1 502.4 VC3,II/C1 502.5 VC3,II/C1 Temperature Shock 503.1 I 503.2 I/A1C3 503.3 I/A1C3 503.4 I 503.5 I/C Solar Radiation 505.1 Il 505.2 I 505.3 I 505.4 I 505.5 I/A1 Rain 506.1 1,II 506.2 I,II 506.3 I,II 506.4 1,111 506.5 I,III Humidity 507.1 II 507.2 II 507.3 II 507.4 - 507.5 II/Aggravated Salt Fog 509.1 I 509.2 1 509.3 I 509.4 - 509.5 - Blowing Dust 510.1 I 510.2 I 510.3 I 510.4 I 510.5 I Blowing Sand - - 510.2 II 510.3 II 510.4 II 510.5 II Immersion(Delta-T) 512.1 1 512.2 I 512.3 I 512.4 I 512.5 1 Vibration 514.2 VIII/F,Curve-W 514.3 1/10,11/3 514.4 1/10,1113 514.5 1/24 514.6 V24 Shock 516.2 1,111,V 516.3 I,V.VI 516.4 I,Ni,VI 516.5 I,V.VI 516.6 1,V.VI Shock(Drop) 516.2 II 516.2 IV 516.4 IV 516.5 IV 516.6 IV •Applicable to Rugged products only ENCRYPTION RUGGED OPTION SPECIFICATIONS Supported Encryption Algorithms ADP,AES,DES,DES-XL,DES-OFB,DVP-XLMIL-STD-810 C,D,E,F and G Leakage(immersion) Encryption Algorithm Capacity 8 Methood 512.X Procedure I Encryption Keys per Radio Module capable of storing 1024 keys. Housing Availability Black,Public Safety Yellow Programmable for 128 Common Key Reference and High Impact Green (CKR)or 16 Physical Identifier(PIO) Encryption Frame Re-sync Interval P25 CAI 300 mSec ENVIRONMENTAL SPECIFICATIONS Encryption Keying Key Loader - Operating Temperature -30°C/+60°C XL-Counter Addressing Storage Temperature -40°C/+85°C Synchronization OFB-Output Feedback Humidity Per MIL-STD Vector Generator National Institute of Standards and Technology ESD IEC 801-2 KV (NIST)approved random number generator Water and Dust Intrusion IP67,MIL-STD Encryption Type Digital Immersion(Delta TI MIL-STD 512.X/I Key Storage Tamper protected volatile or non-volatile memory Key Erasure Keyboard command and tamper detection , Measured in the analog mode per TIA/EIA 603 under nominal conditions - 2 When used with an FM approved intrinsically safe radio FIRS 140-3 ,Measured conductively in analog mode per TIA/EIA 603 under nominal conditions Standards FIPS 197 , Measured conductively in digital mode per TIA/EIA IS 102.CAAA under nominal conditions 5 Accuracy specs are for long-term tracking(95th percentile values>5 satellites visible at a nominal-130 dOm signal strength) 2 Temperatures listed are for radio specifications.Battery storage is recommended at 25°C, t5°C to ensure best periormance Specifications subject to change without notice.All specifications shown are typical. Radio meets applicable regulatory requirements. 0MOTOROLA rMotorola,Inc.1301 E.Algonquin Road.Schaumburg,Illinois 60196 U.S.A.www.motarola.com MOTOROLA and the stylized M Logo are registered in the U.S Patent and Trademark Office.All other product or service names are the property of their respective owners 0 Motorola,Inc 2010 R342034