10-124 f
Resolution No. 10-124
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE
YWCA OF ELGIN, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R. Stegall, City Manager, and Diane Robertson, City Clerk,be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with the YWCA of Elgin, Inc. for
roof repair and architectural services for the facility located at 220 East Chicago Street, a copy of
which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: June 23, 2010
Adopted: June 23, 2010
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
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AGREEMENT
BETWEEN THE CITY OF ELGIN AND
THE YWCA OF ELGIN, INC.
This AGREEMENT is entered into as of the 23rd day of June , 2010,by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or
"CITY") and the YWCA OF ELGIN, INC., a not-for-profit corporation incorporated pursuant to the laws
of the State of Illinois, (hereinafter called "SUB-RECIPIENT") having a principal place of business at
220 E. Chicago Street, Elgin, Illinois 60120.
RECITALS
A. CITY has applied for Community Development Block Grant funds (hereinafter referred
to as "CDBG funds") from the United States Department of Housing and Urban
Development (hereinafter called "HUD") as provided by the Housing and Community
Development Act of 1974, as amended(P.L. 93-383) (hereinafter called "ACT").
B. CITY has considered and approved the application of SUB-RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB-RECIPIENT.
C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such Agreements, as those powers are defined in the Illinois
Constitution and applicable statutes.
II. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided
for herein, and those previously defined in the application and project description dated
December 16, 2009, submitted by the SUB-RECIPIENT entitled "YWCA Roof Repair
and Architectural Services" a copy of which is attached hereto as Exhibit "A" and
incorporated herein by this reference (hereinafter referred to as the "PROJECT"). The
SUB-RECIPIENT was awarded a grant for Fiscal Year(FY)2010.
B. All funding provided to SUB-RECIPIENT shall be used solely to repair the building's
leaking roof, and develop architectural drawings to remodel the entire building for
current and future needs at 220 E. Chicago Street, Elgin, Illinois. About 3,400 low and
moderate income individuals will benefit from the YWCA of Elgin's program in its
2009-2010 fiscal year The subject building will serve 100% low and moderate income
persons as defined by 24 CFR 570.208 (a) (2) (i) (A). Such funding shall be used only
for the roof repair and architectural services at 220 E. Chicago Street and other costs
associated with the above activities as are consistent with the scope and intent of the
PROJECT and are pre-approved by CITY staff.
C. The SUB-RECIPIENT shall comply with administrative and procurement requirements
as applied to the Community Development Block Grant program in accordance with 24
CFR 85:
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1. The Bid Specifications shall include all specifications and pertinent attachments
and shall define the items or services in order for the bidder to properly respond.
2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's
Community Development Department for staff's approval prior to advertising in
a newspaper and the Dodge Construction News.
3. The SUB-RECIPIENT shall include in the invitation for bids, the statement
"Minorities and women contractors are encouraged to submit bids." The SUB-
RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction News
Classified Section specifically inviting Minority Business Entity/Women
Business Entity(MBE/WBE) firms to submit bids.
4. All bids will be publicly opened at the time and place prescribed in the invitation
for bids.
5. The SUB-RECIPIENT shall provide the City's Community Development
Department with a copy of the classified advertisement and the results from the
bid opening.
6. The contract award will be awarded, in writing, to the lowest responsive and
responsible bidder. Any or all bids may be rejected, if there are sound
documented reasons.
D. The SUB-RECIPIENT shall comply with the Federal Labor Standards and Prevailing
Wage Rates as applied to the Community Development Block Grant Program in
accordance with Title 29 of the Code of Federal Regulations,Part 5:
1. After the start of the described work, the SUB-RECIPIENT shall provide to the
City's Community Development Department staff, weekly reports of the
contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall
conduct employee interviews of the contractor and/or subcontractors at the job
site.
2. Originals of all documents required for compliance with the Federal Labor
Standards shall be supplied to the City's Community Development Department.
3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting
the City of Elgin and HUD for funding of the PROJECT by including the
following statement:
"Funding for the Project has been provided, in part,by the City of Elgin from the
U.S. Department of Housing and Urban Development's Community
Development Block Grant Program."
E. The SUB-RECIPIENT shall provide a Progress Report to the CITY each month,
reporting on the status of the PROJECT in relation to the project target dates. The
monthly progress reports shall begin upon the signing of the Agreement and shall
continue until the completion of the project. Monthly progress reports, due on the 10th
day of the following month, for the previous month's activities, shall be submitted until
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the expiration of this agreement or until directed to discontinue such reports in writing by
CITY.
F. Request for Payment
1. The SUB-RECIPIENT shall provide the City's Community Development
Department, prior to the start of construction, with an itemized list of all
estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate
form BLR-283 or equivalent) shall show expected quantities and unit prices for
each item.
2. Request for payment shall be submitted on a timely basis. Each request for
payment sent to the CITY shall be accompanied by said payment estimate form
signed by the SUB-RECIPIENT'S authorized representative and showing the
work completed. Changes to items on the pay estimate form must be authorized,
in writing, by the SUB-RECIPEINT (on a State of Illinois Request for Approval
of Change in Plans Form BLR-228 or equivalent), and a copy of such
authorization shall be submitted to the City's Community Development
Department before payment pursuant to such changes is made.
G. The SUB-RECIPIENT shall provide a Progress Report to the City's Community
Development Department each month, reporting on the status of the PROJECT in
relation to the Implementation Schedule. The progress reports shall begin upon the
signing of the Agreement and shall continue until the PROJECT is closed out. The SUB-
RECIPIENT shall use a form provided by the Community Development Department and
shall include all required information about the number of clients served each month (by
race, income, and the number of female headed households).
H. Prior to the expenditure of CDBG funds,the SUB-RECIPIENT shall meet with the City's
Community Development Department staff to establish acceptable documentation and
guidelines regarding requests for payment for the activities described in the Scope of
Work. No payment of CDBG funds will be made by CITY without the required
documentation.
SUB-RECIPIENT shall record and report monthly to the CITY all program income (as
defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds
made available under this Agreement. Any such program income shall be returned to the
CITY. Written request for an exception to this section must be made in writing to the
CITY's Community Development Department. Such request shall describe why the
SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will
undertake with the funds, and how the SUB-RECIPIENT will report income and
expenditures to the CITY. A written response to the request will be provided to the SUB-
RECIPIENT from the CITY. The use of any program income by the SUB-RECIPIENT
shall comply with the requirements set forth at 24 CFR 570.504. By way of further
limitations, to the extent any such income is used during the Agreement period for
activities permitted under the Agreement, SUB-RECIPIENT shall reduce requests for
additional funds by the amount of any such program income balances on hand. All
unexpended program income shall be returned to the CITY at the end of the Agreement
period. Any interest earned on cash advances from the U.S. Treasury and from funds
held in a revolving fund account is not program income and shall be remitted promptly to
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the CITY.
III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the
total grant received by the CITY and in consideration of SUB-RECIPIENT'S undertaking
to perform the PROJECT, a maximum of$55,400 (hereinafter"Grant Funds"),to be paid
in the manner set forth herein at Section VII.
B. This PROJECT shall be identified by the following project and account numbers: Project
No. 154648 and Account No. 230-0000-791.93-36 in the amount of $55,400, which
identifying numbers shall be used by SUB-RECIPIENT on all payment requests.
C. In the event the services identified in Section II, Scope of the Project of this Agreement
or other eligible services for low and moderate income individuals and households are no
longer provided at the YWCA of Elgin, 220 E. Chicago Street, Elgin, due to actions by
the SUB-RECIPIENT, the SUB-RECIPIENT shall reimburse the U.S. Department of
Housing and Urban Development or the CITY for renovation activities undertaken in
whole or in part with CDBG funds at a rate of 6.7% for each year and portion of each
year remaining on the ten-year useful life of the Facility improvements. The ten-year
compliance period shall begin on the commencement date of this Agreement. This
provision shall not be construed as limiting the CITY from asserting any claims against
the YWCA of Elgin for the breach of any other terms of this Agreement.
D. Upon project completion as specified in Section II, Scope of the Project, any remaining
CDBG project funds shall be available for reallocation by the CITY to another eligible
CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this
award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible
activities.
E. A minimum of 51% of the persons served on an annual basis shall be at or below 80% of
the Median Family Income in order for the SUB-RECIPIENT to maintain eligibility for
the CDBG funds provided for herein. Said income levels shall be updated and revised
annually to conform to levels set by the U. S. Department of Housing and Urban
Development. Failure to meet the aforementioned minimum 51%threshold shall require
Sub-recipient to reimburse CITY for funds expended, in whole or in part, for renovation
activities.
F. Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to
this Agreement, executed by the SUB-RECIPIENT and CITY.
IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT'S making application for CDBG funds.
B. SUB-RECIPIENT shall abide by the ACT, and all HUD rules and regulations
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promulgated to implement the ACT.
C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment
opportunity compliance including equal employment opportunity certification with
reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part
hereof.
D. SUB-RECIPIENT, in performing under this Agreement, shall:
1. Not discriminate against any worker, employee, or applicant, or any member of
the public, because of race, creed, color, sex, age or national origin, nor
otherwise commit an unfair employment practice; and
2. Take affirmative action to insure that applicants are employed without regard to
race, creed, color, sex, age or national origin, with such affirmative action in-
cluding, but not limited to the following: Employment, upgrading, demotion or
transfer, termination, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training,
including apprenticeship.
E. SUB-RECIPIENT shall permit CITY and the Department of Housing and Urban
Development to conduct on-site reviews, examine personnel and employment records
and to conduct any other procedures or practices to assure compliance with the provisions
of this agreement. SUB-RECIPIENT agrees to post in conspicuous places available to
employees and applicants for employment notices setting forth the provisions of this non-
discriminatory clause.
F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations,
including but not limited to those regarding a direct or indirect illegal interest on the part
of any employee or elected official of the SUB-RECIPIENT in the PROJECT or
payments made pursuant to this Agreement.
G. SUB-RECIPIENT hereby warrants and represents that neither the project, including but
not limited to any funds provided pursuant thereto, nor any personnel employed in the
administration of the program shall be in any way or to any extent engaged in the conduct
of political activities in contravention of Chapter 15 of Title 5, United States Code,
referred to as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit monthly progress reports which
describe the work already performed and anticipated during the remaining time of the
PROJECT. Upon fifteen(15) days notice from the CITY, originals or certified copies of
all time sheets, billings, and other documentation used in the preparation of said progress
reports shall be made available for inspection, copying, or auditing by the CITY at any
time during normal business hours, at 150 Dexter Court, Elgin, Illinois.
SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and
Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning
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and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy
of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the
CITY, HUD and the Comptroller General of the United States to inspect and audit all
data and reports of the SUB-RECIPIENT relating to its performance under the
Agreement.
J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County,
and local government, which may in any manner affect the performance of this
Agreement.
K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement expires.
L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S
control that was acquired and/or improved in whole or in part with CDBG funds is used
to meet the benefit of low and moderate income persons as defined by HUD, for a period
of 10 years after the commencement of this Agreement.
M. If during the 10 year period after the commencement of this Agreement, the SUB-
RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was
acquired and/or improved in whole or in part with CDBG funds, then the SUB-
RECIPIENT will reimburse the CITY in the amount of the current fair market value of
the property less any portion of the value attributable to expenditures of non-CDBG
funds for acquisition of, or improvement to, the property in accordance with 24 CFR
570.503(b)(8)and 24 CFR 570.505.
V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the
PROJECT to such engineers, architects, independent land use consultants, professional
land planner, construction contractors or other entities as SUB-RECIPIENT shall deem
appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT.
B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2) and Part 85.36.
VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS
A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any
subcontractor for the PROJECT.
VII. BILLING PROCEDURE
A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make
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disbursements to the SUB-RECIPIENT as either reimbursement for advances made by
SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for
the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or
advancement, shall comply with the following requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds, on
a form provided by the CITY;
2. Any claim for advancement of CDBG funds shall be limited to an amount
necessary for SUB-RECIPIENT to meet specific cash requirements for the
PROJECT and shall be disbursed by SUB-RECIPIENT within three (3) working
days of receipt by SUB-RECIPIENT;
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in
place and to the best of SUB-RECIPIENT'S knowledge, information and
belief that, the quality of such work is in accordance with the contract
and subcontracts, subject to: (i) any evaluation of such work as a
functioning PROJECT upon substantial completion; (ii) the results of
any subsequent tests permitted by the subcontract; and(iii) any defects or
deficiencies not readily apparent upon inspection of the work; and
b. For final payment, certification that the work has been performed in a
satisfactory manner and in conformance with the contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that
fully complies with federal labor standards, uniform relocation act or any other
applicable federal, state, or local statutes,rules or regulations.
5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable
manner as both parties shall determine; provided, however, that in no event shall
such documents be forwarded to CITY later than twenty-one (21) days after
SUB-RECIPIENT'S receipt of such documents.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim
and shall approve such claim for payment following approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
C. Except as provided for in Section IX and X herein, CITY shall pay all required payments
against eligible project costs, as described in Section II.B, incurred by SUB-RECIPIENT
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under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A-
133, as they relate to the acceptance and use of federal funds for the PROJECT.
B. SUB-RECIPIENT shall submit all required information to show compliance with
applicable laws, rules and regulations, as specified in this Agreement and shall submit to
CITY a monthly progress report no later than the fifth day of the month following the
activity being reported. SUB-RECIPIENT shall comply with all reporting and other
requirements as specified in Exhibit "B" attached hereto and made a part of this
Agreement.
C. Relocation of Tenants
SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall
maintain a separate relocation file for each displaced person/business for at least three
years after the project has been completed or the person/business has received final
relocation payments, whichever is later. Relocation costs must be paid to any tenant
(residential or nonresidential) who occupies any building being acquired and is forced to
move without cause. Waiver of rights to relocation costs can only be done by a single
family homeowner.
D. Management Plan and Operating Budget of the Facility
SUB-RECIPIENT shall maintain, and keep current, a management plan and operating
budget stating policies governing the operation of the facility and shall keep this plan and
budget on file with the CITY.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S
substantial breach of the Agreement, abandonment of the PROJECT or occurrence
rendering impossible the performance by SUB-RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to or in breach of this agreement relative
to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT in
submitting supporting information or documentation for a claim, submission by SUB-
RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S suspension of its
pursuit of the PROJECT.
C. In the event CITY elects to terminate this Agreement or to suspend payments, for any
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reason stated hereinabove in paragraph A and B of this Section IX, it shall notify the
SUB-RECIPIENT, in writing, of such action, specifying the particular deficiency, at least
five (5) working days in advance of any such action and establishing a time and a place
for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking
such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the
alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the
CITY, the CITY may withhold payment of the Grant Funds until such time as the
violation or breach is remedied. No action taken or withheld by the CITY under this
paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds
expended in violation of any of the terms of this Agreement.
D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement terminates or is suspended.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, boards and commissions
from and against any and all claims, suits,judgments, costs, attorneys fees, damages or
any and all other relief or liability arising out of or resulting from or through, or alleged
to arise out of, any breach of this agreement; misuse or misapplication of funds derived
pursuant to this agreement by SUB-RECIPIENT; violation of any statutes, rules and
regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or
representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB-
RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action
against the CITY, its officers, employees, agents, boards or commissions covered by the
foregoing duty to indemnify, defend and hold harmless, such action shall be defended by
legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any
termination and/or expiration of this agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds
received from HUD unrelated to the PROJECT, or any violation of the statutes, rules and
regulations of HUD, directly or indirectly, by CITY and/or any of its agents or
representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds
which have previously been provided to sub-recipient pursuant to this agreement. SUB-
RECIPIENT hereby waives and releases CITY from any and all other liability pursuant
to any such breach,misuse,misapplication or violation of statutes,rules or regulations.
C. In the event HUD, or any other federal agency, makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then
the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing,
providing the full details of the alleged violation. To the extent that any such matter is
not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or
the enforcement of any rights arising out of or in connection with this Agreement
between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County,
Illinois.
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D. In addition to any remedies available to the CITY, if CITY has lost or been prevented
from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB-RECIPIENT, the SUB-
RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds
previously disbursed or allegedly due to the SUB-RECIPIENT.
XI. TIMELINESS
A. Time is of the essence of this agreement. SUB-RECIPIENT shall meet the schedule
deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve
within two months of the date listed will result in the SUB-RECIPIENT submitting a
revised implementation schedule for approval by the City's Community Development
staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds
at CITY's discretion.
Target Dates Date
1. Prepare Bid Specification July 2010
2. Bids Solicited July 2010
3. Select Contractor August 2010
4. Reconstruction Begins August 2010
5. Reconstruction Completed September 2010
B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the
date of this Agreement. However, in the event of any alterations or additions or of
circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the
Community Development Director will require additional time for completion of said
expenditures, then in that case, the time of completion shall be extended by the
Community Development Director by a period of time not to exceed six(6)months.
C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause
legitimately beyond its control, as determined by the CITY, such that it cannot complete
the PROJECT within eighteen (18) months of the date of this Agreement, it shall
immediately give written notice to the CITY of the anticipated delay, the reasons
therefore and request an extension of time for completion of the PROJECT. CITY's
Community Development Director shall consider any such request and shall make a
recommendation to CITY's City Council as to whether in his sole discretion he considers
such an extension to be reasonable and necessary, under the totality of circumstances to
be required for completion of the PROJECT due to the particular circumstances. The
CITY's City Council shall act upon the extension request and recommendation of the
Community Development Director and notify the SUB-RECIPIENT whether the time
extension is granted or denied, and the CITY's intention to exercise the remedies
available herein, including but not limited to suspension of further payments. A revised
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implementation schedule shall be submitted by SUB-RECIPIENT if an extension is
granted by the CITY.
XII. MISCELLANEOUS PROVISIONS
A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties
hereto. There are no other agreements, either oral or implied, between the parties hereto
regarding the subject matter hereof. Any proposed change in this Agreement shall be
submitted to the other party for prior approval. No modifications, additions, deletions, or
the like, to this Agreement shall be effective unless and until such changes are executed,
in writing,by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to financial assistance agreements between the CITY and the United States
Department of Housing and Urban Development, with the rights and remedies of the
parties hereto being in accordance with any such agreements.
C. ASSIGNMENT - except as provided in Section VI hereof, SUB-RECIPIENT shall not
assign this Agreement or any part thereof and SUB-RECIPIENT shall not transfer or
assign any Grant Funds or claims due or to become due hereunder, without the written
approval of the CITY having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to
adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by
SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local,
state and federal statues, rules and regulations for the purpose of complying with this
Agreement.
E. HEADINGS - The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scope or intent of this Agreement, and
should be ignored in construing or interpreting this Agreement.
F. The terms of this agreement shall be severable. In the event any of the terms or
provisions of this agreement are deemed to be void or otherwise unenforceable for any
reason, the remainder of this agreement shall remain in full force and effect.
G. This agreement shall not be construed to create a joint venture, partnership, employment
or other agency relationship between the parties hereto.
H. Venue for the resolution of any disputes or the enforcement of any rights between the
parties hereto arising out of or in connection with the terms and provisions of this
agreement shall be in the Circuit Court of Kane County, Illinois.
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN, an Illinois Municipal Corporation
BY: fele/14,.
Sean R. Stegall
City Manager
DATE: ' . a O 1 O
ATTEST: -•--x-O;,.ca_ 3,.,
Diane Robertson
City Clerk
SUB-RECIPIENT: YWCA of Elgin, Inc.
220 E. Chicago Street, Elgin, Illinois 60120
BY: _ • . • 00 r 4
diJulia A. McClendon
Executive Director
DATE: Le hi I t O
ATTEST: , 1
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CITY OF ELGIN CDBG PROGRAM
PROJECT APPLICATION
2010-2011 PROGRAM YEAR
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Date of Submittal: December 16, 2009 \.$ `
cry Lie &r/e"
Project Name: YWCA Elgin <''?9 //,;'
Project Address: 220 East Chicago Street
City: Elgin State: IL Zip Code: 60120
Census Track, Block Group: 8512, Block Group 1
Submitting Agency/Organization: YWCA Elgin
Contact Person:
Name: Julia A. McClendon
Address: 220 East Chicago Street
City: Elgin State: IL Zip Code: 60120
Telephone: 847.742.7930
Fax: 847.742.8217
Email: jmcclendoneywcaelgin.orq
Amount of CDBG Funding Request: $55,400
PROJECT APPLICATION (continued pg 2)
1. PROJECT SCOPE AND PURPOSE: Provide a detailed written statement that
describes the scope of the proposed project, how CDBG funds will be spent, the
need for this project, and the anticipated benefits resulting from this project.
The YWCA Elgin has been located on the corner of Chicago and Villa Street for 108
years. In 1901, the YWCA Elgin was home to many young women who came to work in
the area. Throughout our 108 year history, education has been a cornerstone in our
foundation. Activities have included teaching English, Family Literacy, focusing on
employment opportunities for women, and helping our youth to build their own strong
educational foundation.
In the early sixties the YWCA Elgin building burned down. In 1964 a new building was
constructed and opened. This 45 + year old structure has served the community well.
Now it needs some major repairs and renovations. The roof over the gym has been
leaking and in need of repair(outlined under scope A.) As a result the Board of
Directors has agreed a major renovation is needed. The Board has chosen to hire an
architect to help us plan a renovated "green" building that will meet the needs of the
YWCA for the next 60 years.
Scope:
A. Repair the leaking roof by cutting the roof open, install two roof drains with
sumps, patch roof back-in and do miscellaneous repairs. Clean lower/upper roof
free of loose dirt and debris, re-coat with aluminum roof coat ($11,400.)
B. The building is aging and major repairs are needed to continue serving the
community. Our first step is to secure an architect who will deliver the following
services:
• Concept floor plan(s) for each floor
• Roof Plan
• Site Plan
• Exterior elevations at streetscape sides
• Exterior rendering (in whatever format that can be readily reproduced for
fundraising purposes.)
• Interior vignettes (number to be determined based upon communicating design
intent and benefits for fund raising purposes.)
• Outline specification to indicate general materials to be used.
• Statement of probable construction cost.
• Statement of probable project costs (including furniture, fixtures and equipment.)
• Develop and present preliminary sketches for capital campaign
Cost of Architectural services is estimated at $52,000.
PROJECT APPLICATION (continued pg 3)
Need:
A. If the roof is not repaired there will be irrevocable damage to our gym and we
would lose our DCFS license for our afterschool program. The gym is a
recreation area for our youth programs. Teen REACH (230 youth per year,)
School Age Child Care (76 children per year,) and Family Literacy Preschool (64
children per year.) We would lose our license if we are unable to provide
recreation services (88% of the youth in these programs live at or below poverty
level.)
B. The YWCA Elgin is a hub of activity for 22,000 people per year. The decision to
renovate the building will increase space for grant driven programs as well as
develop space for community programming. Currently, our English as a Second
Language program is full with 535 adults learning to speak English to become
more work ready.
Benefit:
We will be able to continue to keep our youth operations open and additionally start
planning for the next 60+ years of services to the Elgin community.
2. PERFORMANCE MESUREMENT: Provide a list of project goals and objectives.
Explain how the achievement of goals and objectives will be measured or quantified.
A. Goal: Repair Roof Objective: Begin work in August for repair Quantified: no
leaks
B. Goal: Complete Conceptual Design Objective: Begin work ASAP
Quantified: Competed Design Plans
3. NATIONAL OBJECTIVE: Identify the National Objective that is met to qualify the
project for CDBG funding. Please refer to the list of activities in 2.3.1 National Objectives
of this document.
This project is eligible per paragraph one of 2.3.1 National Objectives
"Benefit low and moderate income persons or households as defined by Section 8
household income guidelines.
The goal of the YWCA Elgin is to completely rehab the building in 5 years.
PROJECT APPLICATION (continued pg 4)
4. ELIGIBLE ACTIVITY: Identify eligible activity that qualifies the project for CDBG
funding. Please refer to the list of activities in Section 2.3.2: Eligible Activities of this
document.
This project is eligible per paragraph 2 of 2.3.2 Eligible Activities "Public Facilities and
Improvements.
"Benefit low and moderate income persons or households as defined by Section 8
household income guidelines.
5. LOW & MODERATE INCOME BENEFIT STATEMENT: Explain how the proposed project
benefits low and moderate income persons, households or neighborhoods. Quantify the
population benefiting from the proposed project. Describe the method used to calculate
the benefit.
The low to moderate residents will benefit from the services provided in the YWCA
building. The method used to calculate the benefit participants will get is described in
the program eligibility guide and is based on the federal poverty guidelines.
Area benefiting from proposed project:
Census Tract 8512, Block Group 1
Population benefiting from proposed project:
• Number of persons or households expected to benefit from the project for who we
have income data: 1760
• Number of low/moderate income population benefiting from project: 3400
• Please describe the method used to calculate the benefit: From the data that we
provide monthly to Elgin Planning Department to meet the requirements of other CDBG
awards from previous years. This method was developed during a series of meetings
with Amy Coyne and the HUD Supervisor from the Chicago office (2002-2003.)
6. DOCUMENTATION AND REPORTING: During the course of this project, you are
required by federal regulations to provide monthly or quarterly reports on the clientele
benefiting from this project. Describe the method you will use to collect and maintain the
following information on the clientele you serve.
• Number of persons/households being served
• Number of low and moderate income persons/households
• Household size and household income
• Race/ethnicity of clientele
• Number of female-headed households
We are already doing all of the above documentation and reporting for previous CDBG funds
awarded to the YWCA Elgin. This method was developed during a series of meetings with Amy
Coyne and the HUD Supervisor from the Chicago office (2002-2003.)
PROJECT APPLICATION (continued pg 5)
7. PROJECT COST ESTIMATE: Provide cost information in the table below and/or
attach additional cost estimate summaries.
Project Components Estimated Cost
A. Roof Repair $11, 400
B. Conceptual Design Plans $28.000
C. Additional Fee's (see Base scope of work) $20,000
D. Other Fee's (i.e. printing, mileage, lodging est.) $ 2,000
E. LEED Registration $ 2.000
Total Project Cost $63,400
Total CDBG Funding Request $55,400
Total Contribution from Other Funding Sources $ 8,000
8. OTHER PROJECT FUNDING SOURCES AND AMOUNTS:
Funding Source Amount of Funding
A. YWCA Donations $ $8,000
B. $
C. $
D. $
E. $
Total Contribution from Other Funding Source $ $8.000
PROJECT APPLICATION (continued pg 6)
9. PROJECT IMPLEMENTATION:
List the major tasks that will be accomplished through this project and provide a
completion date for each task.
Task Completion Date
A. Repair Roof August 2010
B. YWCA Conceptual Designs July 2010
C.
D.
E.
Total number of months required for project completion: 3 months
10. Plans and specifications for construction, rehabilitation and equipment needed to
conduct this project.
N/A
11 . Other Information
Estimate of Roof Repair
Pictures of Roof
Architectural Fees
11,`10./21=11=19 101:57 847-888-301 8 WEr THERGUARD ROOFING PAGE 0t1.'Fil
Page 1 of
Proposal
•
4140466.
Aiiiiiihi
Weatherguarda Roofing Company %
345 Renner Dri�e
Erin.]L G0l?3
847-S88.3008 ' Fax S4' 88S-01S
Prr:vosa1 Submitted To: 1Pbone I Fcs: 'Date:
YWCA ! 847 742-7930 11. 10,2009
Street:
—_. __ __— _ _ Job Name:
_._..
220 E Chicago St, YWCA
Ci(.Stole and Zip.' iJob location:
Elgin, IL 60120 220E Chicago St.,Elgin •
Attention: Pr-opo^al Sent Via:
Thomas Riccio Fax(847) 742-8217
Thank you for the opportunity to bid this,roofing project. The fallowing. is the scope of work. which Weatherguard Roofing,Company will perform
Weatherguard Roofing Co.hereby agree to furnish all labor,materials and expenses necessary to perform work as specified below.
BASE BID:
*Cut roof open,install two roof drain with sumps,
*Patch roof back-in.
*Check and do misc repairs,
r<Clean lower/upper roof Free of loose dirt and debris, Re-coat with Alum roof coat,
Alternate#1-$1ii 200.00 ( I
.... . A y Cj Ca r.Fv ,. u
Clean upper roof free of loose dirt and debris and re-surface.Install whitc granular modified cap sheet.
Coat lower roof,
o
dd new drams, `
Alternate#2-$24,400.00 `" .. ..:,. ti. At-L-
Install white granular modified cap sheet on lower f upper roof_
Provide 10-year manufacture material warranty,Wcatherguard Roofing Co.5-year warranty with re-surface only.
... . ...
•
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6-
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. .
Exclusion and Clarifications:
tit fir... a(t
Base Bid Work To Re Completed For The Sum Of:
Nine Thousand Nine Hundred and 001100 Dollars( $9,900.00 ).
With Payments To Be Made As Follows:
•
All n;mre"rnl IA mm mniced to hr as spncifcd. Al!work:to be completed in n prglsssionnl manner according to arotdm•d pr-acriccs. Any alien tine or derlation Jrnnt above Saccltirnfinnr int•olvint'cxrm
ruses,wit be Grinned only noon Worn orders,mid will hceante nn vino charge aver and shave Ike'ertlntnlO. A11 am'eerrierrt?contingent upon Srri!:O-.=Vents or dclrn:t be and Onr rnnn•ol Owner
errr•,fire,tornado and°har n^_CeSSn;'v Incnrn,C*. OW w rkrr.c are Ally COVrrcll b WD,AnNns rnmpensarion brwunnce.
_,'�t ` �` j
11/10:2009 Note: This proposal may be withdrawn by us
Authorized Signature Date if not accepted within 90 days.
***ACCEPTANCE OF PROPOSAL*" The above price.specifications and conditions arc satisfactory and arc hereby accepted.
You are authorized to do the work as specified. Payments will be made as outlined above.
Date: _ _•_.
Authorized Signature: ___. —_....••--.-.K ---- ---,__�..__
cite? •
thist.
REFERENCES
AnDISCi1 J PARK OISir I(_T E.V.A.•"LE;-j,N[ i"ARE Il,irfi
o� (847) 695-0250 ETIILEIIEMUTIERA! FJR(HEL:IN,STHrO• BEST
-fTlOE DUNDEE-CITY A L ITl i i�EL IF •� E L�
,'•
FAX(847) 695-2202 ERES rV'• ORI • ETCV rtE
.(JOE TEKf'IO LE-E• 41 r,11 I�tlI ALT iRl 1
_ LL IJ CJ�IM■Ir-Ji�`, J �c�E•E IIJ MEf1 H.HEF.�TI I EF.
— LL.IIL141 T.^^-,RY D!S FI._T•FIRST AMERICA! RATE. =NEVI P7Li E.
ROOFING CO.,INC. 345 WILLARD AVENUE HAEGER.E'OTIFRIES•HEATHER RIDGE GOLF CLUEHUUSE
HC,IFER PLASTICS•KANE COUNTY FOREST PRESERVE•LISLE r Rr DIS T
P.O.BOX 31 1 EE •C r CREEK CONDO HOMES•PINE MEADOWS TWN IM
Since 1958 ,, t/,i11 il, ELGIN,ILLINOIS 60121-0031 THE ;KS Al ST.CHARLES•VILLAGE 01 ELK GROVE&HRc r rPT
SAL VAT ION A,RMY•ST.MAR.Y'S CHURCH•STOCK BUIU M P.;5;01'11 r
STATE OF ILLINOIS•VERIZON•VILLAGE OF WEST DLIIZ TE
ALL;OL.IVIA COUNTRY CLUE;
CONTRACT
(Page 1 of Contract. See Reverse Side for Page 2 of Contract.) Contract#:ICK-3565-09
YWCA OF ELGIN Date of Contract Proposal: 111/3/09
Buyer ATTN. THOMAS RICCIO
220 E. CHICAGO STREET Job Location (YWCA OF ELGIN
ELGIN ILLINOIS 60120 Address: 220 E. CHICAGO STREET
City/State: (ELGIN ILLINOIS
If not the Owner, then Buyer must provide written
Authority to sign this Contract. Phone: (847 742 7930
Buyer is(check all applicable boxes): Fax: 847 742 8217
IX Owner r Manager or Agent of Owner
Email: ITRICCIO @Yr General r Contractor r Indivdual
WCAELGIN ORG
Job Location Owner:
r Partnership r Corporation
Name: YWCA OF ELGIN
r Other
Address:1220 E. CHICAGO ST. ELGIN ILL.
Singles Roofing Co., Inc.,an Illinois corporation,("SINGLES")will furnish all labor and materials("Work")and provide the equipment needed for the Work
at the Job Location,subject to the terms and conditions set forth in this Contract that consists of this pagel and page 2 on the reverse side,incorporated
into and made a part hereof. The work consists of:
UPPER ROOF WE WILL PREPARE AREA INSTALL A ASPHALT PRIMER OVER AN AREA OF 30 X 30,INSTALL A SINGLE PLY MODIFIED
BITUMEN OVER THIS AREA AND LEAVE A ONE FOOT AREA OPEN FOR WATER TO FLOW TO SCUPPER.SCUPPER BOX ON THE EAST
SIDE OF THE UPPER ROOF WE WILL LOWER BOX,AND CUT OUT A 2 X 2 AREA OF THE ROOF TO CREAT A SUMP.ALUMINUM COAT
ALL NEW ROOF REPAIRS.
LOWER ROOF TWO AREA WE WILL PRIME AND INSTALL A MODIFIED BITUMEN WITH AN ALUMINUM COATING,ARE _ 0
FOR EACH AREA.CLEAN ALL DEBRIS ON COMPLETION OF OUR WORK.PERMIT COST IS INCLUDED IN PRICE. PRI 5975.00
ALTERNATE BID WE WILL PREPARE ENTIRE SURFACE,CLEAN OF ALL DIRT AND DEBRIS AND INSTALL A 2 PO ►P FIBR
ALUMINUM ROOF COATING TO PROTECT AND EXTEND THE LIFE OF THE PRESENT ROOF. 1 * 0.00'\
Check Applicable Irk IT< Roofing r Sheetmetal r Tuckpointing r Other
"ALL OF THE TERMS AND CONDITIONS ON THE REVERSE SIDE ARE INCORPORATED INTO AND ARE A PART OF THIS CONTRACT."
Deposit: $ 11/3 DEPOSIT PRICE: (SEE ABOVE
BALANCEAYMENT DUE: NET CASH UPON COMPLETION: 1 1/2% there
This docume t is a binding contra on.SINGLES only if it is accepted in writing without changes or modifications by Buyer and returned to SINGLES within thirty
(30)days affer the,ate of Con, ct Proposal.A 1 1/2 service charge will be added to the total price.
Sing lesMkoo ng CA., I c. � — Date of Acceptance
(1 „iJ � P Buyer
CHARLES C.KARMALITA Authorized Signature
STATE OF ILLINOIS ROOFER'S LICENSE 104-000013 By
Remarks: r Authorized Agent of Owner(Attach written authority) Contracting Party
WE ARE LICENCED AND INSURED IN THE STATE OF ILLINOIS. -'C Z �� {ZO �S •
(— Office 7 Customer I— File ._
. t;,t 4 ` 4
INGLES ROOFING co., INC.
ional Headquarters commercial • industrial • residential
936 E.Chicago Street
PO Box,31
Elgin,IL 60120
847.695.0250
1.888.SAD.LEAK
fax 847.695.2202 6 NEW ROOF. THAT WILL BE LEED APPROVED FOR
ENVIRONMENTAL CONCERNS AND MAY ALLOW YOU
Singles Roofing ' ' TO RECEIVE TAXCREDITS FROM THE GOVERNMENT.
of Louisiana YOUR NEW ROOF WILL CARY A 15 YEAR (NDL) NO
3027 Ridgelake Drive
Metairie,LA 70002 DOLLAR LIMIT WARRANTY DIRECT FROM GAF
504.292.8684 MATERIALS CORPORATION. TPO SINGLE PLY
1.888.SAD.LEAK MEMBRANE IS THE ONLY SINGLE PLY THAT HAS NO
EXCLUSIONS FOR PONDING OF WATER.
Road Control Roofing Company
50 e OWNER WILL HAVE LARGE AC UNIT DISCONNECTED
_�0 Ritchie Ritc
Capitol Hts.,MD 20743 AND CONNECTED ON COMPLETION OF NEW ROOF
410.810.4814 SYSTEM. SINGLES ROOFING WILL SUPPLY A CRANE
1.8E8.SAD.LEAK
FOR THIS PROJECT.
USA Roofing Inc. o INSTALL ALL NEW PREPAINTED GALVINIZED METAL
820 olive Street GRAVEL STOP, COPING, COUNTERFLASHING, AND SLIP
Elgin,IL60120 METAL COLOR OF OWNERS CHOICE
847.742.7777
1.888.SAD.LEAK AND ONE (1) NEW SCUPPER BOX WITH DOWNSPOUT
FROM UPPER TO LOWER ROOF.
les Roofing Inc. • CLEAN ALL DEBRIS DURING AND ON COMPLETION OF
,orth Carolina OUR 'WORK.
308-D Sherwee Drive J
Raleigh,NC 27603 e COST OF CITY PERMIT IS INCLUDED IF REQUIRED.
919.772.6670 __
919.7 2.667 AK e WE ARE LI - � . , ' _N 1) _ N h rc.L. �_ £..,::_. �;1 n. s..-
fax 919.772.6672 ILLINO ' .
12:ii___ lOrtrAt3 c)rl-C/5- -11 7gt Olqe 9b
TOTAL COST FOR UPPER AND Imo'.•--'i. _a ,--i.,..-.••
MENUS S DO ATIOIC OFF ABOVE PRICE t-9:(.504.00
YOUR PRICE FOR ABOVE ROOF 591356.0
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11;'12,'20019 ?2:11 847-888-3n1
WEATHERGUARD ROOFING RAGE 01 01 -
Page I of 1
- Proposal ..
Weatherguard.Roofing Company
L4411k1Sih
345 Renner Dntc
]00 /[L x 47 VR847-S88-38 fI / Fax 54'-SSS-3018
Pi-apace/Submitted To: PhoTe7Fas: +Pate: m
YWCA (847)742-7930 1. 11/16/2009
siren,:
,/,:d)warne
220 E Chicago St. 1_..YWCA _ _ ,..__......,,..----•'.....-----,...
City.Stair and Zip: 1.1ab Location:
Erin,n: 60120. _—. . , 220 E Chicago St., Elgin - _..,.. - ...__
Alk'nlion: Prnpnsal Sent Via:
Thomas Riccio Fax(847) 742-8217
Thank you for the opportunity_ to bid this roofing projcct. The following is the scope of work, which Weatherguard Roofing Company will perfo
Weatherguard Roofing Co.hereby agree to furnish all labor.materials and expenses necessary to perform work as specified below.
BASE BID: Roof removal/replacement using white TPO roofing membrane(Energy Star approved and Leed compliant)
*Ground area staging.fnr dumpsters and equipment to be predetermined at preconstruction meeting between.Weatherguard Roofing Company and-
owners Representative.
w Remove existing built-up roofing and roofing components including roof insulation to metal decking.
*Locate and repair arras of bad dee:k, Deck replacement is not part of this bid and will he and extra charge of$4,50 sq ft,for repair and$7.25 sq ft.-
for replacement,
*install one layer of 2"polyisocyanurate insulation(R-12)mechanically attach to decking.
*install tapered saddle hctwecn drains and scuppers.
*Over new insulation.install a mechanically attach.045 mil TPO roof system and system components. 4
*install new 24ga pre-finish steel fascia and two new scuppers downspoutse Ifi1 .
V
Provide 15-year manufacture No Dollar Limit warrranty. t -
Alternate#1-Add$2.600.00 •
O- • Cl°..
_
Change membrane to.061)mil TPO with manufacture 20-year material warranty. r
•
4
Nyr. ` r
.. . ... . ..... .. -. 'Sw'Zags ..._. .... ....... ND,` = a� �G��
. - ..,:fir,, ..-ot.. . .„,,,,,,4- • „4,cht.'4
Exclusion and Clarifications: - ,,w�. rr
Exclude carpentry.painting,plumbing and electrical „. (l' ,.
. ., ........ .„. .. ...... . .,,„,.............„....... ... (OS ..ii,'cINUI3C)
Base Bid Work To Be Completed for The Sum Of:
Fifty Nine Thousand and 00/100 Dollars( $59,000.00 ).
With Payments To Be Made As Follows:
Al?mar,-,in/is gaarnneccel to On as.treelfjl4. All work rn he complatrri at a prxf acional manner acaordi,a to siandard aim/ices. Any alteration or dcu fail,from above.cpecfrinct am.c!n"Plrinc Ern'
coo.wfii hr succored mdv upon wrirlen arderx,and will become an aura chpr;er over and above the imamate, AU agrecnranit corltingrnrl neon strikes,aceidanrr or delay,beyond nlrr canrraL Ow'lr.
,.orrr(ire.larumrlo and oilier ncecc.can'in,ipnnac. Our narki,S are tally covered be Workman'.,C4rnpor:anon!macro/inn
�, �-�-t �- '�`""'-` 11/16,200; Note: This proposal may be withdrawn by us
Authorized Sienaturt, Date if not accepted within 90 days.
***AC:C:1-'YTANC.E OF PROPOSAL*** The above prices,specifications and con[iirians arc satisfactory,and arc hcrchvaccepted,
You arc authorized to do the work as specified, Payments will be made as outlined above,
Authorized Signature:
------__---_..-_____-.-- ____ — - -' Date:
. •:rte��."
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F A R R A S S O C I A T E S
Architecture I Planning I Preservation
The Monadnock Building
? � 53 West Jackson'Suite 650
ap' 4 Chicago IL 60604
312 408 1661• fax 312 408 1496 •
•
ELGIN YWCA
FARR ASSOCIATES - BASE SCOPE OF WORK— FEASIBILTY/FUNDRAISING
A. Feasibility/Fundraising Phase- Base Scope of Work
The goal of the YWCA is to complete the General Scope of Services and Desired Outcomes listed
on pages 5 and 6 of the RFP for a total of$28,000. Farr Associates also recommends holding an
Integrated Design Workshop prior to the start of fundraising, all within the same budget.
This level of effort/scope of work exceeds the funds available (true cost is in the $45—$50,000
range), but the Farr Associates team is interested in working with you to accomplish this task.
Why?We embrace the YWCA's mission, are committed to accelerate the adoption of green
building practices in Elgin and are inspired by the challenge. We believe that this is a great example
of integrated design, the approach we use to deliver high performance buildings for little or no
added cost. We propose to accomplish this task by using four integrated strategies as follows:
1. Work Fast and On Site
We propose to attack the General Scope of Services by"camping"on site for 2 days. We believe that
we can accomplish a great deal by using a team of three people from the Farr office(Principal,
Project Manager, and a Sketch-up trained architect)and assistance from our MEP and Fire
Protection engineers. To efficiently perform the work we will need "all hands on deck"from the
staff of the YWCA, the City of Elgin Building Code Officials and the General Contractor.This
event will both move the project along and potentially create a newsworthy"buzz"you can shape to
support your campaign.
2. Hold an Integrated Design Workshop (IDW)
On a separate day several weeks later we will hold an all day Integrated Design Workshop. At this
event we will assess different strategies for accomplishing the program and pre-view sustainable
design strategies.
3. Work in Sketch-up
Sketch-up is a 3-dimensional architectural sketching program owned by Google. (Link:
http://sketchup.google.com/index.html)This program will allow us to quickly test and communicate
design scenarios and to generate plans, elevations as we go. The drawings will all be outputs from
the Sketch-up model. (Renderings or models are available as a supplemental service.)
a. The deliverables include:
b. Concept Floor plans
c. Roof Plan
d. Site Plan
e. Exterior elevations at streetscape sides
f. Sketch-up level three-dimensional view(may be supplemented see below)
g. Outline specification
Page 1 of 4
4. Collaborate with/Rely on Contributions by Others
This last strategy is our of our control and relies on the YWCA's ability to"work"its staff and
connections to get things done as follows:
a. . We will rely on the base-plans prepared by the Judson college classes.
b. We will provide the YWCA with programming materials and work with you to develop its
draft written program ahead of time. FA will create alternates such as using the pool for
classrooms versus auditorium for YWCA review.
c. Rely on the Elgin Building Code officials to do a first walk through and list code violations
they see or suspect to complete General Scope Item#4.
d. Rely on the facilities manager to record the condition of the building and its systems
pursuant to General Scope Item#3.
e. Rely on a general contractor, rather than a cost estimator, for construction pricing. (YWCA
has a relationship with a GC that may be helpful here.)The deliverables from the general
contractor shall include:
i. Statement of Probable Construction Cost
ii. Statement of Probable Project Costs including FFE
f. Fund raise for reimbursable expenses (see item#1 below)
Feasibilty/Fundraising-Schedule
We anticipate that board approval will occur in the middle of December and that a contract can be
agreed to before 2010.We propose to hold the "campout"in January or February of 2010 and to hold
the Integrated Design Workshop in March or April of 2010. The final deliverables will be available
roughly one month after the IDW.
Feasibility/Fundraising Fees-Base Scope
Mobilization $2,000
Initial 2 day"campout" $8,000
IDW preparation $4,000
IDW $10,000
Report $4,000
Total $28,000
Menu of Supplemental Services (excluded from base scope)
The following fees are excluded from the base scope and may be added should additional funds be
available.
1. Reimbursible expenses, printing, mileage, lodging.
2. Full IDW with all consultants (structural, civil, landscape, spec.)
3. Renderings (beyond 4 hours of sketch-up output)
4. Scale Models
5. LEED Registration
6. Video
B. Architectural and Engineering Design - Base Fees
Once the fundraising is complete, the detailed design work will start in earnest. The scope of work
and resulting construction budget are not known at this time. (During the building walk through a
target budget of$4,000,000 was mentioned.)The fees for architectural and engineering design
Page 2 of 4
(schematic, design development and contract documents), bidding, permitting, and construction
administration will fall in the range of 7.25—9.75% of hard construction costs. These base costs
include green design fees (which are often grant eligible)as follows:
1.: Energy modeling ' $8,000 to 12,000 _
2. Basic Building Commissioning $8,000-.12,000 _
3. LEED Certification $20,000- $24,000
C. AIA Contract
This agreement will be formatted to supplement American Institute of Architects Contract B102-
2007 Standard Form of Agreement between Owner and Architect without a Predefined Scope of
Architect's Services
Authorization to Proceed on Base Scope of Work
The dated signatures of authorized representatives of Farr Associates and the YWCA below
constitute written authorization for Farr Associates and its consultants to proceed with the $28,000
scope of work described herein. \ ,.
(-----..\ „
om, .,- 4--Farr f�•aates E\ YWCA/ ____>,
q Doug Far r, President PfJG" ] '� Doti- - (111791e-
l
Printed Name, Tide Printed Name,Ti e
G
Date Date
Page 3 of 4
ELGIN YWCA
FARR ASSOCIATES - BASE SCOPE OF WORK- FEASIBILTY/FUNDRAISING
This scope of work supplements the base scope of services, allowing the architectural and
engineering consultant team to complete the assessment and preliminary feasibility study for the
renovation of the YWCA. The supplemental scope and fees are described below:
Fees
Conceptual drawings and design alternatives $9,000
Enhanced consultant participation at walk-through (structural, civil) $3,000
Enhanced consultant participation at IDW(landscape, civil) $3,000
Enhanced building condition report $2,000
Renderings (beyond 4 hours of sketch-up output) $3,000
Subtotal Fees $20,000
Expenses
Reimbursible expenses, printing, mileage, lodging. (estimated) $2,000
LEED Registration (estimated) $2,000
Subtotal Expenses $4,000
Total Supplemental Budget $24,000
Authorization to Proceed on Supplemental Scope of Work.
The dated signatures of authorized representatives of Farr Associates and the YWCA below
constitute written authorization for Farr Associates and its consultants to proceed with the $20,000
scope of work described above.
Farr ociates Ergin YWCA'
Doug Farr, President � ��� L;��� ���� �
(// /e —
Printed Name, Title Printed Name, Title
1))_
Date Date
Page 4 of 4
12. Organizational Structure
YWCA Elgin Mission Statement
Tax-exemption Determination Letter
Articles of Incorporation
By-Laws
List of Board of Directors
Board of Directors Resolution
Organization Chart
Résumé of CEO Julia A. McClendon
and CFO Ann Louis
Financial Statement
Audit
YWCA Elgin Mission Statement:
YWCA Elgin is dedicated to eliminating racism, empowering
women and promoting peace, justice, freedom, and dignity for all.
YWCA Elgin Vision Statement:
"YWCA Elgin is a safe, nurturing hub of activity that brings together women,
youth and families of diverse backgrounds to a place that fosters growth,
leadership and prosperity. Through lifelong learning, leisure, and
friendship, we enrich the community by empowering women and advancing
the goal of eliminating racism."
- FJt,� Illinois Department of Revenue
Office of Local Government Services
Sales Tax Exemption Section, 3-520
{ 101 W.-Jefferson Street
% Springfield, Illinois 62702 •
217 782-8881
April 14, 2006
•
•
•
YWCA OF ELGIN
EXECUTIVE DIRECTOR
220 EAST CHICAGO STREET
ELGIN IL 60120 •
•
•
We have received your recent letter; and based on the information you furnished, we believe
YWCA OF ELGIN
of
ELGIN, IL
•
is organized and operated exclusively for charitable purposes.
Consequently, sales of any kind to this organization are exempt from the Retailers' Occupa-
tion Tax, the Service Occupation Tax •(both state and local), the Use Tax, and the Service
Service Use Tax in Illinois.
We have issued your organization the following tax exemption identification number:
E9978-5498-05. To claim the exemption, you must provide this number to your suppliers
when purchasing tangible personal property for organizational use. This exemption may not
be used by individual members of the organization to make purchases for their individual
use.
This exemption will expire on May 1, 2011, unless you apply to the Illinois Depart-
ment of Revenue for renewal at least three months prior to the expiration date.
Office of Local Government Services
Illinois Department of Revenue
•
STS-49 (R-2/98)
IL-492-3456
11-0000017
•
X J E 11 .�: - (c. E S .
., .,. (P.:,',:f..,4.;,z,'-'1':.-1.1'.1..1 (i
( ' f)e1.1attnicr4f - , , ,4,) o .estate. .
..•:� .".. ,r: ;; - `-
•JANIDS A. IinSE, Sccrct;iot) or State.
• uo "I:ill to 'nfbom TETOCi3C. Drescnts ;Zinn Come--Crccting:
1i71ER.]iAS, a CERTIFICATE, ditty sisn.cd and acknowledbed, having been fled, in the o/Jh,e
f , /' /yo i
of the Secretary of State, on the day of/ 1�- 24_7 A. D. ICJ
for the or,janization of the ................................------_ _..-..___..._.....___....._..._...._._.. .._
•
rtnder and in, accordance with the provisions of "„1N ACT COXCERXIXO COItP011✓1TIO S,"
approved April 18, 1872, and in force July 1, 187E, a copy of which certificate is hereto attached,
Now, Therefore, I, JAMES A. _ROSi, Secretary of State of the,Slate of Illinois, by virtue of
the powers and duties vested,in me by law,do hereby certify tltctt the said /�'L( �'r(�t2��-r.1
..!!?JCvl�.t.J........ /f fit, C/ �O�..e,,',4:6,,;(./ ... /1:,,,l':trS � (:C----r-o-r� ...........
is a lesn.11y or_u.nized Corporation, under the laws of lhis State.
In Testimony Whereof, I hereto set my hand and cause to be
affixed. the Great Seal of State.
Darr,at the.Cud of'S/,i•i.a.di cl,d., this.......... ,/�._...........................
clay of...014/7-1-4—t--- LCD in the ycnr of our
/ Lord one tltoitsancl crrertfi•huadrerl and.tri-re; -....G`z::tJ f_
and of the independence of the United States flit one.Jain-
.
�.' circa and_....,
P�/ t
(006/ , Secretary of St tc.
t
YWCA Elgin
BYLAWS
An Illinois Not for Profit Corporation
November 20th,2006
•
TABLE of CONTENTS
ARTICLE 1 - NAME,MISSION,AND FUNCTION 1
ARTICT,E 2- QUALIFICATIONS FOR DIRECTORS, OFFICERS,ASSOCIATION
NOMINATING COMMITTEE,AND STANDING COMMITTEES 2
ARTICLE 3 - BOARD OF DIRECTORS 2
ARTICT.F 4-MEETINGS,AGENDA, NOTICE, QUORUM,VOTING 5
ARTICLE 5 -VOTING DELEGATES TO REGIONAL COUNCIL MEETINGS
AND NATIONAL MEETINGS 7
ARTICLE 6 - OFFICERS OF THE ASSOCIATION 7
ARTICT Pi 7 - COMMITTEES OF THE ASSOCIATION 10
ARTICLE 8 -NOMINATION AND ELECTION PROCEDURES 10
ARTICLE 9 - STAFF OF THE ASSOCIATION 11
ARTICLE 10 - CONTRACTS, LOANS, CHECKS,AND DEPOSITS; SPECIAL
CORPORATE ACTS 11
ARTICLE 11 -DECENTRALIZED UNITS 12
ARTICLE 12-INDEMNIFICATION 12
ARTICLE 13 -FISCAL YEAR 13
ARTICLE 14- RULES OF ORDER 13
ARTICLE 15 -GENERAL AMENDMENTS 13
ARTICLE 16-AMENDMENTS AFFECTING MEMBERSHIP IN THE YWCA OF
THE U.S.A. 14
ARTICT,E17 -MISCELLANEOUS PROVISIONS 14
-i-
YWCA Elgin
Bylaws -
•
An Illinois Nonprofit Corporation
ARTICLE 1 -NAME,MISSION,AND FUNCTION
1.1 Name. The YWCA Elgin (hereinafter referred to as "the Association"), is a
member of the YWCA of the United States of America, Inc. ("the YWCA of the USA"), and a
member of the Great T ekes Alliance Regional Council of the YWCA of the USA, Inc. ("the
Regional Council").
1.2 Mission. The Association unites in the following statement of Mission ("the
Mission"):
The YWCA of the USA is a women's membership movement nourished by its
roots in the Christian faith and sustained by the richness of many beliefs and
values. Strengthened by diversity, the Association draws together members
who strive to create opportunities for women's growth, leadership and power in
order to attain a common vision.
Peace,justice,freedom and dignity for all people.
Our one Imperative: to thrust our collective power toward the elimination of
racism wherever it exists and by any means necessary.
1.3 Organization.
(a) The Association is a charitable organization and at all times and
within such purposes, shall operate exclusively for charitable, scientific, and
educational purposes, within the meaning of Section 501(c)(3) of the Internal
Revenue Code.
(b) The Association is a nonprofit, directorship corporation under 805
Illinois Compiled Statutes 105, General Not for Profit Corporation Act of 1986.
(c) The Association may not take any action prohibited by the laws of
Illinois. The Association may not engage in any activities that do not further the
Mission or its purposes as set forth in the Articles of Incorporation and these Bylaws.
The Association may not take any action that would be inconsistent with the
requirements for an exemption under Section 501(c)(3) of the Internal Revenue Code
and related regulations, rulings, and procedures.
.ARTICLE 2-QUALIFICATIONS FOR DIRECTORS, OFFICERS,ASSOCIATION
NOMINATING COMMITTEE,AND STANDING COMMITTEES
21 Directors, Officers, and people serving on the Nominating Committee and
standing committees shall be people so selected who have consented to individual
acceptance of responsibility to further the achievement of the Mission of the Association.
ARTICLE 3 -BOARD OF DIRECTORS
3.1 General Powers and Number.
(a) Management. The business, property, and affairs of the Association
shall be managed by its Board of Directors.
(b) Number. There shall be not fewer than fifteen (15) and not more
than twenty-four (24) Directors of the Association.
3.2 Responsibilities. Responsibility for carrying on the work of the Association
shall be delegated to the Board of Directors of the Association.
As the leaders of the Association, the Board of Directors is responsible for:
(a) Maintaining the Association as a separate autonomous women's
organization with an established Mission;
(b) Fostering development of the Association as a women's membership
movement;
(c) Communicating the Mission to members and assuring that they have
opportunities to take part in furthering the Mission;Adhering to standards of YWCA
Hallmark programs as defined by the National Coordinating Board and to other
standards that may apply;
(d) Determining and carrying out the policies and programs of the
Association;
(e) Ensuring that the Association's policies and practices reflect the
Regional Council's and the YWCA of the USA's organizational commitment to racial,
ethnic, cultural, and age diversity;
(f) Controlling operating funds and capital assets for the use and benefit
of the Association as may be vested in a board of trustees under State law;
- 2-
(g) Maintaining accounting standards in accordance with generally
accepted accounting principles consistently applied and maintaining solvency;
(h) Operating in compliance with applicable law;
(i) Assuming final responsibility for personnel policies and delegate for
employment of staff to the President; and, ensuring that all eligible employees
participate in the YWCA Retirement Fund;
(j) Assuring that membership in the Association is available to women
and girls aged 12 and over;
(k) Assuring that the Association implements the branding requirements
established by the National Coordinating Board;
(1) Maintaining a responsible relationship with the Regional Council and
the YWCA of the USA in accordance with the respective Bylaws of the Regional
Council and the YWCA of the USA. This includes providing requested financial,
statistical information and status reports to Regional Council and National
Coordinating Board; and paying dues as established by Regional Council;
(m) Ensuring that the Association participates as a reviewer and by being
reviewed in a peer review process, the elements of which are specified by the
National Coordinating Board.
3.3 Nominations. Procedures for nomination of Directors, as established in
Articles 7 and 8 of these Bylaws, shall assure a Board of Directors that is representative of
the community served by the Association.
3.4 Election,Term of Office, Vacancies.
(a) Election. One-third (1/3) of the entire number of the Board of
Directors, exclusive of ex-officio Directors, shall be elected annually by the Board of
Directors from candidates nominated according to provisions in Article 8 of these
Bylaws.
(b) Term of Office. Each Director's term of office shall be two (2) years.
Each Director shall serve until her term expires and her successor is elected and
qualified, or until her earlier resignation or removal. The date of the Board meeting
subsequent to the election shall be the date on which the term of office begins and
expires. No Director may serve more than three (3) full terms in succession unless
exception is made according to the following provisions:
(1) When renomination to the Board of Directors is requested by
the Nominating Committee of the Board in order that the Director serving
- 3 -
three (3) full terms previously may be nominated as Chairperson or
Chairperson-Elect of the Association;
(2) To extend the term of a Chairperson by nominating her to fill a
vacancy for not more than one (1) year of an unexpired term when unusual .
• circumstances require continuity in the office of-a Chairperson.
(c) Vacancies. The Board will fill any vacancies occurring in the interim
between annual elections from nominations made by the Association Nominating
Committee. The person appointed to fill such a vacancy shall serve the remainder of
the term and then be eligible for nomination and election for three (3) succeeding full
terms.
3.5 Removal. Any Director may be removed by two-thirds (2/3) vote of the Board
of Directors with or without cause. In addition, the Board of Directors may remove a
Director who is absent without excuse from three (3) consecutive Directors meetings by
majority vote of the Directors present at a Directors meeting when a quorum exists. When a
Director is removed, her successor shall be elected or appointed according to Section 3.3 and
Section 3.4 above to complete the term of her predecessor.
3.6 Conflict of Interest. No Director will vote on any matter in which, to her
knowledge, the Director, a member of the Director's immediate family or life partner, or an
organization in which the Director is serving as officer, trustee, partner, employee, or
independent contractor has a direct or indirect conflict of interest as defined by the policies
of the Board of Directors. A Director will disclose fully to the Board the nature of any
potential conflict of interest. Her failure to do so will be cause for immediate removal from
the Board of Directors.
3.7 Salaries and Expenses. No Director shall receive a salary or other
compensation by reason of the fact that she is a Director, but shall be entitled to
reimbursement of reasonable expenses for travel, which shall be budgeted and paid by the
Association.
3.8 Resignations. A Director may resign at any time by sending a letter to the
Chairperson. The Chairperson will notify the Board of the resignation. The resignation is
effective upon its receipt by the Chairperson or a subsequent time as set forth in the notice
of resignation.
3.9 Committees of the Board of Directors. There shall be such standing and
special committees of the Board of Directors as are required to carry on its work. All
standing committees are established by the Board of Directors. The chairpersons of all
standing committees of the Board of Directors shall be Directors.
- 4-
ARTICLE 4-MEETINGS,AGENDA, NOTICE, QUORUM,VOTING
4.1 Meetings.
(a) Annual Meeting. The annual meeting of the Board may be held at
such place, at such time as the Board of Directors may determine. The annual •
meeting may be for the purpose of (i)receiving annual reports of the Board of
Directors, Officers, and various committees; (ii) announcing results of elections to the
Board of Directors; (iii)receiving and approving financial statements showing the
financial position of the Association as of the close of its most recent complete fiscal
year and the results of operations during such year; and, (iv)transacting such other
business as may come before the meeting.
(b) Other Regular Meetings. In addition to the annual meeting, the
Directors may have such other regular meetings as may be established by resolution
of the Board of Directors. Each regular meeting shall be held at such place as the
Chairperson or the Board of Directors may specify.
(c) Special Meetings. Special meetings of the Board may be called by the
Chairperson or Board of Directors at any time and place and shall be called within
five (5) days of a request in writing of the Chairperson or any Director, such request
specifying the object of the special meeting. No other business shall be transacted.
4.2 Methods of Conducting a Meeting. The Board may permit any or all
Directors to participate in a meeting by, or to conduct the meeting through the use of, any
means of communication by which all participating Directors may simultaneously hear each
other's communications during the meeting.
4.3 Agenda. The agenda shall include matters of importance to the Association
upon which the opinion of the Board of Directors is desired. Directors attending such
meetings shall be provided with copies of the agenda, and a vote to approve or amend same
will be the first order of business at all meetings, except in the case of special meetings
where the agenda business is limited as set forth in Section 4.1(c).
4.4 Notice. A written notice of any meeting of the Directors, regular or special,
shall be mailed, delivered personally, or sent by facsimile or electronic mail to each Director
who is entitled to attend the meeting at least five (5) days in advance thereof; and shall
indicate the time and place of the meeting. Notice for a special meeting shall also include
the purpose of such meeting.
4.5 Waiver of Notice. Any Director may waive notice of any meeting by written
statement, electronic mail, or facsimile sent by the Director, signed before or after the
holding of the meeting. The attendance of a Director at a meeting shall constitute a waiver
of notice of such meeting, except when a Director attends a meeting for the express purpose
of objecting to the transaction of any business because the meeting is not lawfully called or
convened.
- 5 -
4.6 Quorum. A majority of the Directors shall constitute a quorum at the
meetings, but if less than a majority of the Directors are present at a meeting, a majority of
the Directors present may adjourn the meeting from time to time without further notice.
Policy regarding the quorum at site meetings shall be established from time to time by the
Board of Directors prior to any meeting. Procedures for voting eligibility and quorum
determination will be determined bythe Board of Directors.
4.7 Voting Procedures.
(a) All Directors shall be entitled to attend any meeting and shall be
entitled to vote on such matters pertinent to the Association and subject to a vote of
the Directors. Voting by proxy is permitted. Other persons may be invited to attend
such meetings,but such persons shall have no vote.
(b) Except in the case of elections where voting may be by ballot, voting at
a meeting may be by ballot, voice, or show of hands as the Chairperson of the
meeting may rule, unless otherwise determined by the Directors entitled to vote.
(c) Unless otherwise required by law, the Articles of Incorporation, or
these Bylaws, any question presented to a meeting of the Directors at which a
quorum is present shall be determined by a majority of those actually voting.
4.8 Manner of Action. Except as otherwise provided in these Bylaws, the act of
the majority of the Directors present at a meeting at which a quorum is present shall be the
act of the Board of Directors.
4.9 Presumption of Assent. A Director of the Association who is present at a
meeting of the Board of Directors at which action on any corporate matter is taken shall be
presumed to have assented to the action taken unless:
(a) that Director's dissent is entered in the minutes of the meeting;
(b) that Director files a written dissent to such action with the person
acting as the Secretary of the meeting before the adjournment thereof or
(c) that Director forwards her written dissent by certified mail to the
Secretary of the Association immediately after the adjournment of the meeting.
Such right to dissent shall not apply to a Director who voted in favor of such action.
4.10 Consent Without Meeting. Any action required or permitted by the Articles of
Incorporation, these Bylaws, or any provision of law to be taken by the Board of Directors or
Committee thereof at a meeting or by resolution may be taken without a meeting if a
consent in writing, setting forth the action so taken, shall be signed by all of the Directors or
members to the Committee then in office. Such consent shall have the same effect as a vote
- 6 -
of such Directors or Committee members and may be stated as such in any Articles or
docuuments filed with the State of Illinois.
ARTICLE 5 -VOTING DELEGATES TO REGIONAL COUNCIL MEETINGS
AND NATIONAL MEETINGS
5.1 Selection. The Board of Directors shall appoint two (2) voting delegates to
Regional Council meetings and meetings of the YWCA of the USA in accordance with the
provisions of the Bylaws of the Regional Council or the YWCA of the USA, as applicable. At
least one (I) of the voting delegates to the Regional Council and to the YWCA of the USA
must be a volunteer.
5.2 Number. The number of voting delegates to which the YWCA is entitled shall
be determined by the criteria established by the Bylaws of the Regional Council or the
Bylaws of the YWCA of the USA, as applicable.
5.3 Salaries and Expenses. The voting delegates to the meetings for the Regional
Council and the YWCA of the USA shall not receive a salary or other compensation, but
shall be entitled to reimbursement of reasonable expenses for travel, which shall be
budgeted and paid by the Association.
ARTICLE 6-OFFICERS OF THE ASSOCIATION
6.1 Officers.
(a) Positions. The Officers of the Association shall be a Chairperson of the
Board, a Vice Chairperson of the Board, a President, one (1) or more Vice Presidents,
a Secretary, and a Treasurer. Additional Officers may be added as the Board of
Directors may determine from time to time. The Officers of the Association shall
serve also as Officers of the Board of Directors.
(b) Election. The Board of Directors shall elect the Officers.
(c) Additional Officers. The Board of Directors may elect one (1) or more
additional Vice Presidents, Assistant Secretaries, and Assistant Treasurers, each of
whom may be a Director, and may also appoint such other Officers, employees, and
agents as they may deem necessary for the transaction of the business of the
Association.
6.2 Duties.
(a) Chairperson. The Chairperson of the Board shall preside at all
meetings of the Board. She may appoint other presiding Officers for other parts of
meetings held at program sites. The Chairperson may sign, swear to, execute, file,
certify or acknowledge any documents, instruments, agreements, Articles,
- 7 -
statements, certificates, or reports, required or permitted to be signed, sworn to,
executed, filed, certified, or acknowledged by an Officer of the Association. The
Chairperson shall have such other powers and duties as may from time to time be
prescribed by the Bylaws or byresolutions of the Board of Directors.
(b) Vice Chairpersoi. In the absence of the Chairperson or in the event of
the Chairperson's death, resignation, inability, or refusal to act, the Vice Chairperson
shall perform the duties of Chairperson, and when so acting, shall have all the
powers of and be subject to all the restrictions upon the Chairperson. The Vice
Chairperson shall perform such other duties as from time to time may be assigned to
the Vice Chairperson by the Chairperson or by the Board of Directors.
(c) President. The President of the Association shall be the principal
executive officer of the Association and, subject to the control of the Board of
Directors, shall supervise and control all of the business and affairs of the
Association. The President shall be a contributor of the Association. She shall serve
as an ex-officio, non-voting Director. She shall be required to attend National and/or
Regional Training, conferences, and meetings. The President shall have authority,
subject to such rules as may be prescribed by the Board of Directors, to appoint such
agents and employees of the Association as the President shall deem necessary; to
prescribe their powers, duties, and compensation; and to delegate authority to them.
Such agents and employees shall hold office at the discretion of the President. The
President shall have authority to sign, execute, and acknowledge, on behalf of the
Association, all deeds, mortgages, bonds, stock certificates, contracts, leases, reports,
and all other documents, or instruments necessary or proper to be executed in the
course of the Association's regular business, or which shall be authorized by
resolution of the Board of Directors; and, except as otherwise provided by law or the
Board of Directors, the President may authorize any other Officer or agent of the
Association to sign, execute, and acknowledge such documents or instruments in the
President's place and stead. In general, the President shall perform all duties as may
be prescribed by the Board of Directors from time to time.
(d) Vice President(s). The Vice President shall be responsible for major
areas of the Association as determined by the organization's structure that is
approved by the Board of Directors. The Vice President shall have all the powers, as
designated, and perform all the duties of the President in her absence.
(e) Secretary. The Secretary of the Association shall serve as the
Secretary of the meetings. She shall see that Directors are properly notified
according to procedures approved by the Board of Directors. She shall be responsible
for keeping accurate minutes of such meetings, including a record of all actions
taken. She may be assisted by recorders appointed by the President.
(f) Treasurer. The Treasurer shall ensure that the financial operations of
the Association are managed effectively and efficiently, and that the funds of the
- 8 -
Association are deposited in a bank designated by the Board of Directors. She shall
see that an audit is conducted by a qualified auditor at the end of the fiscal year. She
shall assure that a complete financial statement is presented at the annual meeting
of the Board. The Treasurer shall ensure that an annual audit is sent to the -
Regional Council as required by the Bylaws_ of the Regional Council. She shall
provide all requested financial and statistical information requested by the Regional
Council and the YWCA of the USA. The Treasurer shall see that all financial
obligations to the Regional Council and the YWCA of the USA are paid at the time
designated by the Board of Directors or the Finance Committee.
(g) Assistants and Acting Officers. Assistant Secretaries and Assistant
Treasurers, if any, selected by the Board of Directors shall perform such duties and
have such authority as shall from time to time be delegated or assigned to them by
the Secretary or the Treasurer, respectively, or by the President or the Board of
Directors. The Board of Directors shall have the power to appoint any person to
perform the duties of an Officer whenever for any reason it is impracticable for such
Officer to act personally. Such acting Officer so appointed shall have the powers of
and be subject to all the restrictions upon the Officer to whose office the acting Officer
is so appointed except as the Board of Directors may by resolution otherwise
determine.
6.3 Election. The Board Chairperson may appoint a Nominating Committee to
present a slate of Officers for election by the Board. The Officers shall be elected at the
annual Board meeting. They shall serve for one (1)year or until their successors are elected,
provided that they are still Directors. They may be reelected for a maximum of one (1)
additional term.
6.4 Removal. Any Officer elected or appointed by the Board of Directors may be
removed by two-thirds (2/3)vote of the Board of Directors with or without cause.
6.5 Vacancies. A vacancy in any office because of death, resignation,
disqualification, or otherwise, may be filled by the Board of Directors for the unexpired
portion of the term.
6.6 Salaries. The president can receive compensation. No Officer shall
receive a salary from the Association by reason of the fact that she is an Officer of the
Association.
6.7 Service in More Than One Office. Any two (2) offices of the Association,
except those of President and Vice President, maybe held by the same person but no Officer
shall sign, acknowledge, or verify any instrument in more than one capacity.
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ARTICLE 7-COMMITTEES OF THE ASSOCIATION
7.1 Association Nominating Committee.
(a) Members. The Association Nominating Committee shall consist of two
(2) to five (5) Directors. The President and Chairperson shall be ex-officio members
of the Committee but without the right to vote.
(b) Duties. The Committee shall maintain a list of potential candidates,
who are contributors of the Association, who are qualified by skill and experience to
be Directors or serve on the committees of the Association. The Committee also shall
carry the responsibilities outlined in Section 8.1 and, in addition, shall present
candidates for vacancies occurring on the Board of Directors or on elected committees
during the interim between regular elections.
(c) Election, Term of Office. All members of the Nominating Committee
shall be appointed annually by the Chairperson with the approval of the Board of
Directors and shall serve for one (1) term, unless appointed to serve for subsequent
terms.
7.2 Executive Committee. Executive Committee consists of the Officers of and
not more than two (2) additional Directors appointed by the Chairperson upon
commencement of her term as Chairperson. The Committee may hold meetings in the
interim between regular meetings of the Board of Directors for purposes that ensure the
fulfillment of established goals. The Executive Committee shall be subject to direction by the
Board of Directors and has all the powers of the Board, except that it shall not reverse any
action of the Board or approve any expenditure not previously authorized by the Board. All
actions of the Executive Committee must be ratified by the Board of Directors at its next
regular meeting, except where advance authority for such action has been granted.
7.3 Other Committees of the Association. The President may appoint special
committees of the Association for specific studies, concerns, or events related to the work of
the Association when such responsibilities are not delegated to standing or special
committees of the Board of Directors.
ARTICLE 8-NOMINATION AND ELECTION PROCEDURES
8.1 Nomination. The Nominating Committee, in accordance with Section 7.1,
shall present to the Board of Directors a ballot, including nominees for Board of Directors
and the Nominating Committee, in advance of the last regular meeting prior to the annual
meeting of the Directors.
8.2 Balloting Methods. The Board of Directors shall be responsible for the
establishment of balloting methods that safeguard the rights of voting Directors to a secret
ballot and that provide assurance that ballots are cast only by voting Directors.
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ARTICLE 9-STAFF OF THE ASSOCIATION
9.1 Employment. All staff shall be employed according to policies established by
• the Board of Directors. . . 0
•
9.2 Management. The management of the Association shall be entrusted by the
Board of Directors to the President and to such other management staff as maybe required.
ARTICLE 10-CONTRACTS,LOANS, CHECKS,AND DEPOSITS;
SPECIAL CORPORATE ACTS
10.1 Contracts. The Board of Directors may authorize any Officer or Officers,
agent or agents, to enter into any contracts, to execute and deliver any instrument, or to ack-
nowledge any instrument required by law to be acknowledged in the name of and on behalf
of the Association. Such authority may be general or confined to specific instances but the
appointment of any person other than an Officer to acknowledge an instrument required by
law to be acknowledged should be made by instrument in writing. When the Board of
Directors authorizes the execution of a contract or any other instrument in the name of and
on behalf of the Association, without specifying the executing Officers, the President or the
Secretary may execute the same.
10.2 Loans. No loans shall be contracted on behalf of the Association and no
evidences of indebtedness shall be issued in its name unless authorized by a resolution of
the Board of Directors. Such authority may be general or confined to specific instances.
10.3 Checks, Drafts, Etc. All checks, drafts, or other orders for the payment of
money, notes, or other evidences of indebtedness issued in the name of the Association, shall
be signed by such Officer or Officers, agent or agents, of the Association and in such manner
as shall from time to time be determined by resolution of the Board of Directors.
10.4 Deposits. All funds of the Association not otherwise employed shall be
deposited from time to time to the credit of the Association in such banks, trust companies,
or other depositories as the Board of Directors may select.
10.5 Voting of Securities Owned by the Association. Subject to the specific
directions of the Board of Directors, any shares or other securities issued by any other
corporation and owned or controlled by the Association may be voted at any meeting or
security holders of such other corporation by the President of the Association, or, in the
absence of the President, by the Treasurer of the Association; or in the absence of the
President and Treasurer, by the Secretary of the Association. Such consent in respect to any
shares or other securities issued by any other corporation and owned by the Association
shall be executed in the name of the Association by the President, Treasurer, or Secretary of
the Association without necessity of any authorization by the Board of Directors, affixation
of corporate seal or countersignature, or attestation by another Officer.
- 11 -
10.6 Contracts Between the Association and Related Persons. Any contract or
other transaction between the Association and one or more of its Directors, or between the
Association and any firm or entity of which one (1) or more of the Association's Directors are
Directors, Officers, partners, shareholders, or employees, shall be valid for all purposes,
notwithstanding the presence of such Director or Directors at the meeting of the Board of
Directors of the Association which acts upon, or in reference to, such.contract or transaction,
and notwithstanding the Director or Directors participation in such action, if the fact of such
interest is disclosed or known to the Board of Directors and the Board of Directors shall
authorize, approve, and ratify such contract or transaction by a vote of a majority of the
Directors present, such interested Director or Directors to be counted in determining
whether a quorum is present, but not to be counted as voting upon the matter or in
calculating the majority of such quorum necessary to carry such vote. This section shall not
be interpreted to invalidate any contract or other transaction which would otherwise be
valid under the common and statutory law applicable thereto.
ARTICLE 11-DECENTRALIZED UNITS
11.1 Organization. The Association may organize such branches as may be
expedient for the development of the Association in certain geographic areas within the total
community served by the Association.
11.2 Discontinuance. The Association may discontinue any of the branches,
provided the proposal has been referred to a Board of Directors meeting for discussion and
consideration. Final decision and action shall be the responsibility of the Board of Directors.
11.3 Decentralized Program Other Than in Branches. The Association may
establish such program sites or centers as may be expedient for the development of the
Association in certain geographic areas within the total community served by the
Association. Decisions regarding relocation or dissolution of such units shall be the
responsibility of the Board of Directors.
ARTICLE 12-INDEMNIFICATION
12.1 Indemnification. The Corporation shall indemnify its Directors and officers
against expenses (including attorney fees), judgments, fines, and amounts paid in
settlement actually and reasonably incurred by them in connection with any actions or suits
brought or threatened against them, including actions by or in the right of the Corporation,
by reason of the fact that such person served as a Director or officer of the Corporation, to
the fullest extent provided by law.
12.2 Authorization of Indemnification. Indemnification shall be made unless there
is a determination that such officer or Director did not act in good faith and in a manner
he/she reasonably believed to be in or not opposed to the best interests of the Corporation.
Such determination shall be made:
- 12 -
(a) By majority vote of a quorum of Directors who were not parties to such
action or suit.
(b) If a quorum of disinterested Directors direct,by written opinion of legal
counsel for the Corporation, or by-other independent counsel.
12.3 Other employees, agents, or other non-Director or non-officer volunteers may
be indemnified by the Corporation in accordance with the statutes and lawsl applicable to
Illinois nonprofit corporations.
12.4 Liability Insurance. The Association may purchase and maintain insurance
on behalf of any person who is or was a Director, Officer, employee, or agent of the
Association, or is or was serving at the request of the Association as a Director, Officer,
employee, or agent of another Association, partnership, joint venture, trust, or other
enterprise against any liability asserted against her and incurred by her in any such
capacity or arising out of her status as such, whether or not the Association would have the
power to indemnify her against such liability under this Bylaw.
ARTICLE 13-FISCAL YEAR
13.1 Fiscal Year. The Fiscal year of the Association shall begin on July 1 and end
on June 30.
ARTICLE 14-RULES OF ORDER
14.1 Rules. The proceedings of the Association shall be governed by Robert's Rules
of Order, Newly Revised, except where these rules conflict with provisions of applicable law,
these Bylaws,or any special rules of order the Association may adopt.
ARTICLE 15 -GENERAL AMENDMENTS
15.1 Bylaw Amendments. These Bylaws may be amended at any meeting of the
Directors,by a two-thirds (2/3) affirmative vote of those voting provided that:
(a) The amendment does not relate to membership in the YWCA of the
USA; and
(b) Notice of the meeting stating that the proposed amendment will be
considered and voted upon has been given to the Directors at least five (5) days prior
to the meeting.
- 13 -
ARTICLE 16 -AMENDMENTS AFFECTING MEMBERSHIP
IN THE YWCA OF THE U.S.A.
16.1 Transfer of Membership in the YWCA of the USA or Change in Form of
Organization. For any Bylaw amendment which would.alter these Bylaws in such a way as
to affect the Association's affiliation with the Regional Council or the YWCA of the USA, the
required procedures for general amendments must be met and, in addition, the amendment
must be passed by a two-thirds (2/3) affirmative vote of the voting Directors present at two
(2) subsequent meetings of the Directors.
ARTICLE 17-MISCELLANEOUS PROVISIONS
17.1 Construction of Bylaws.
(a) If any Bylaw provision is held to be invalid, illegal, or unenforceable in
any respect, the invalidity, illegality, or unenforceability will not affect any other
provision and the Bylaws shall be construed as if the invalid, illegal, or unenforceable
provision had not been included in the Bylaws.
(b) The headings used in these Bylaws are used for convenience and shall
not be considered in construing the terms of these Bylaws.
THESE AMENDED AND RESTATED BYLAWS WERE
ADOPTED AT A BOARD OF DIRECTORS MEETING
ON THE 20th DAY OF November, 2006.
(Signature of YWCA Elgin Chairperson)
13305(001)278007.01
- 14-
RECORD OF ADOPTION AND AMENDMENTS
THESE AMENDED AND RESTATED BYLAWS WERE ADOPTED
AT A MEMBERSHIP MEETING ON
2 Zoo. O/ OQ1,
President Ai.„/L,
Secretary
•
THIS CONSTITUTION AND BYLAWS ADOPTED AT YWCA MEMBERSHIP MEETING
ON OCTOBER 5, 1966
AMENDED AT MEMBERSHIP MEETING AS FOLLOWS:
Article I Name and Purpose Date: February 29, 1968
Article II Membership Section 5 Date: April 23, 1969
Article IV Membership Meeting Section 1 Date: April 23, 1969
Article VIII Board of Directors Section 1 & 4 Date: April 23, 1969
Article IX Officer Section 2 (d) Date: April 23, 1969
Article XII Staff of the Association Sec. 2 Date: April 23, 1969
Article II Membership Section 1 Date: February 26, 1971
Article XVI Fiscal Year Date: February 26, 1971
Article II, IV Membership (Age) Date: May 9, 1973
Article I Name Date: May 16, 1975
Article II Membership Transfer Date: May 16, 1975
Article IX Corresponding Secretary Date: May 16, 1975
Article II Membership Dues Section 1 Date: March 30, 1977
Article VIII Board of Directors Section 3 Date: May 20, 1977
Article XVI Fiscal Year Jan.1 - Dec. 30 Date: November 12, 1981
Article XI Nomination Section 1 Date: April 12, 1983
Article VIII Board of Directors Section 4c Date: June 4, 1987
Article I Name and Purpose _ _ Date: April 19, 1991
Article IV Membership Meetings Section 4 Date: AO-1119,-1991 _ - -
Article VIII Board of Directors Section 1 Date: April 19, 1991
Article VIII Board of Directors Section 2 Date: April 19, 1991
Article VIII Board of Directors Section 4 Date: April 19, 1991
Article VIII Board of Directors Section 5 Date: April 19, 1991
Article IX Officers of the Association Section 1 Date: April 19, 1991
Article IX Officers of the Association Section 2 Date: April 19, 1991
Article XX General Amendments Date: April 19, 1991
Article I Name and Mission Date: June 29, 1994
Article II Requirement for members Section lb Date: June 29, 1994
Article VIII Board of Directors Section 1 Date: June 29, 1994
Article VIII Board of Directors Section 2 Date: June 29, 1994
Article XIV Fiscal Year Date: June 29, 1994
Article XII Staff of the Association Section 2 Date: June 29, 1994
Article 11 Membership Section 1 b Date: June 24, 1996
Article VIII Responsibilities Section 2 Date: June 24, 1996
Article XII Professional Leadership Section 2 Date: June 24, 1996
Article I Regular Meeting s Section 1 Date: June 22, 1998
Article I Special Meetings Section 2 Date: June 22, 1998
Article I Quorum Section 3 Date: June 22, 1998
Article I Attendance Section 4 Date: June 22, 1998
Article II Absence Section 1 Date: June 22, 1998
Article II Vacancies Section 2 Date: June 22, 1998
Article II Ex-Officio Members Section 3 Date: June 22, 1998
Article III Officers Section 1 Date: June 22, 1998
Article III Duties of the President Section 2 Date: June 22, 1998
• Article III Duties of the President Elect & VP Section 3 Date: June 22, 1998
Article III Duties of the VP of Community Relations/Secretary Date: June 22, 1998
Article Ill Duties of the Vice President of Finance/ Treasurer Date: June 22, 1998
Article Ill Executive Director Section 6 Date: June 22, 1998
Article IV Mission Section 1 Date: June 22, 1998
Article IV Coordinators Section 2 Date: June 22, 1998
Article IV Members of the Committees Section 3 Date: June 22, 1998
Article IV Functions of Standing Committees Section 4 Date: June 22, 1998
Article V Executive Committee Date: June 22, 1998
Article VI Nominating Committee for the Officers of the BOD Date: June 22, 1998
Article VII Special Committees Date: June 22, 1998
Article VIII Executive Director Section 1 Date: June 22, 1998
Article VIII Other Professional Staff Section 2 Date: June 22, 1998
Article VIII Limitation of Functions Section 3 Date: June 22, 1998
Article IX Amendments Date: June 22, 1998
Governance Model Change Date: November 20, 2006
February 7, 2007
YWCA BOARD DIRECTORY FY 10
LAST FIRST PHONE EMAL ADDRESS CITY ZIP Affliations I
NAME ' NAME , ADDRESS ' t 1 CODE
Becker Myra 847.741.2780 rmmvrab@aol.com 1771 Country Knoll Ln. Elgin 60123 Retired Speech and
Language Therapist
Burnidge* Nancy 847.742.7036 neburnidge@msn.com 875 Indian Wells Circle Elgin 60123 Retired Teacher
Calabrese Isela 847-622-2385 icalabrese@elginstatebank.com 540 N. Airlite Street Elgin 60123 Elgin State Bank
Cumpata Pamela 847.464.4656 pam.cumpata @comcast.net 11N200 Stonecrest Dr. Elgin , 60124 County of McHenry
Hall RuthAnne 847.420.5242 ruthannekhall @sbcglobal.net 680 Fenwick Ln. South 60177 City of Elgin
Elgin _
I Iefferin Linda 630.253.5154 Ihefferin@elgin.edu 1700 Spartan Dr. Elgin 60123 Elgin Community
College
Hoeft Libby 847.742.3211 lhoeft@foxvalley.net 216 King Arthur Court Elgin 60120 Speech &Language
Therapist
Kimball* Jane 847.844.8242 janee1len2820@sbcglobal.net 130 King Ave E. Dundee 60118 Family Violence
Coordinating
Council
Kressin Pat 847.695.9142 pkressin@comcast.net 37W135 Olwin Ave Elgin 60124 Starck Realtors
Lee Jessica 847.275.4223 1144 Royal Blvd., Apt. 2N Elgin 60123 Chase
Mecum Loni 847.888.1041 lonimecum@comcast.net 1095 Todd Farm Dr. Elgin 60123 Retired City Clerk
Poyner Janet 847.695.7122 jpoyner9@aol.com 569 Franklin Blvd. Elgin 60120 Retired Art Teacher
White Barb 847.458.5846 barb@bmwmoneyworks.com 221 Course Dr. LITH 60156 BMW Money Works
Wiese, Ed.D Dorothy 847.683.3515 djwiese@gmail.com 45W895 Middleton Rd Hampshire 60140 Stepping Stones for
Women
• Officers of the Board of Directors *
Board Chair:Jane Kimball
Chair Elect: Loni Mecum V-C of Community Relations/Secretary: Isela Calabrese
V-C of Finance/Treasurer: Pamela Cumpata Immediate Past Chair: Karena Jager
12/15/9909
i
i
Resolution
YWCA Elgin
AUTHORIZING APPLICATION FOR
Elgin COMMUNITY DEVELOPMENT FUNDS
AND EXECUTION OF ALL NECESSARY DOCUMENTS
WHEREAS, YWCA Elgin has determined that it in its best interests to submit an
application for Elgin Community Development Funds for the YWCA Elgin Building
project; and
WHEREAS, said project will benefit "low to moderate income parents and children who
reside in Elgin; and
WHEREAS, THE City of Elgin Council Members must approve said application and will
require the YWCA Elgin to execute a Funding Agreement and other necessary
documents upon such approval:
NOW, THEREFORE, BE IT RESOLVED that Julia A. McClendon, CEO is hereby
authorized to execute and application for City of Elgin Community Development Funds,
a Funding Agreement and other necessary documents upon approval of the application
by the Elgin City Council, and any requests for payment and documentation required to
be submitted by YWCA Elgin to the City of Elgin requesting the dispersal of funds.
BE IT FURTHER RESOLVED, that any changes to the above-stated project description
need not be approved by YWCA Elgin. ,
Signed: (( / ;� , !`'.
i %
Attest:
Vote: 100% Ayes
Nays
Abstain
YWCA Elgin
Organizational Chart
Board of
Directors Chief Executive
Officer/President
Chief Facility Chief Financial
Operating Adult Education f Manager a Event
Officer &Family Officer Coordinator
Literacy Director
l
Youth Office 1 AdminAsst.
Services Manager : Fundraising& ° Y ! Instructional Y ';
Director i Marketing ! ' adult
9 , r Student Services + E Education I
t Family t Assessment i ;.a Coordinator G•Services
Service Coordinator Coordinator 1 i Data
Customer ; Literac Collection
SACC A s stant ESL
Teachers Staff ��
Director , # Teachers t Accounting
Family s Clerk
Literacy i
Teachers l
Class Room
Assistants
July, 2009
•
Julia A. McClendon
2104 Chateau Drive Residence: (505)541-0273
Las Cruces,New Mexico 88005
PROFESSIONAL OBJECTIVE:
•
Seeking a career position with a progressive social agency where my skills,education and experience will be utilized to
make an immediate impact on the continued success of the agency
SUMMARY OF QUALIFICATIONS:
• Advanced Degreed professional with extensive preparation and experience working with social agencies
. and their clients
• Excellent communication skills;able to interface with all levels of management within different agencies,
clients and colleagues
•
• Develop and administered annual budgets,able to develop annual budget for a million-dollar non-profit
project and keep within budget.
• Writing and Overseeing Grant Preparation,direct,edit and supervise the preparation of all grants for la:ge
non-profit. In 1999,we received 5200,000 for operations and 1.5 million for construction grants.
• Exemplary supervisor, having directed up to 25 staff and volunteers
•
•
• Achieves goals either independently or as an integral part of a team effort
• Extremely well-organized, able to complete multi-level tasks concurrently with attention to detail and
according to tight deadlines.Prepare and present materials and proposals for a twenty-member board of
directors.
• Earned reputation for dedication,hard work and integrity
• Strong leadership skills;demonstrated ability to motivate associates to obtain optimum potential wit^.in
an atmosphere of cooperation and teamwork
• Computer literate,xith proficiency in Core) WordPerfect and Microsoft Word,Excel,Access and database
specific software
• Comprehensive knowledge of legislative procedures and the implications for implementation of new laws
governing the assistance to indigents and low income individuals seeking agency help
EDUCATION:
IOWA STATE UNIVERSITY Ames,lo%va
Master of Science h: Sociology Degree, May 1995
Program emphasis on poverty and Community
IOWA STATE UNIVERSITY Ames, Iowa
Bachelor of Science in Social Work, May 1992
1
•
,C ,EXPERIENCE:
ESILLA VALLEY COMMUNITY OF HOPE Las Cruces,New Mexico
Executive Director
Responsible for securing funds and overseeing building projects for an umbrella organization,which incorporates
9 non-profit agencies. We begun construction for phase two of a 2 million-dollar construction project. As the
Executive Director,I have designed programs for a variety of outreach services in the community. It is also my
responsibility to educate and direct fundraising activities in the community. I have organized interagency task
force meetings designed to identify and implement working solutions to help the poor and homeless in the state.
DOA ANA COUNTY.CHILD AND ADOLESCENT COLLABORATIVE
Care Coordinator Supervisor Las Cruces,New Mexico
Supervise and direct 7 case managers who provide coordinated care to children and families with SED(Serious
Emotional Disturbance).Use a strength-oriented approach to SED,SED children and their families to improve
their situations.Perform evaluations and staff development functions.Provide training,technical assistance and
support to community providers in interagency case staffing, intensive case management and wrap around
services. Review case files and develop reports. Participate in program development and evaluation activities.
identify service gaps to assist agencies in bringing up needed services.
o ALLIANCE FOR BUILDING COMMUNITY Blooming Prairie,Minnesota
Outreach Coordinator/Community Advocate
Establish a base of trust within the Hispanic community. Collaborate with the Blooming Prairie School system
to encourage cooperation with parents,students and teachers to ease racial tensions thus building trust and mutual
understanding.
to ^WA STATE UNIVERSITY Ames,Iowa
Instructor and Graduate Student Assistant for Survey Research
Taught"Social Class and Poverty"(Sociology 331). Collected data for 15,000 Surveys from start to finish.
Critically examined and analyzed SPSS survey data input.
3 to IOWA STATE UNIVERSITY Ames,Iowa
7 Teaching Assistant and Instructor
Taught class of"Social Class and Poverty"(Sociology 331),Department of Sociology,Iowa State University,
Ames,Iowa. Critically examined and analyzed social class,poverty and stratification in the United States,to help
students become aware of the nature and consequences of stratification,and realize how stratification affects all
aspects of social life.
/92 to IOWA STATE UNIVERSITY Ames,Iowa
/93 Research Assistant
Worked in the Department of Sociology.Entered survey data,performed statistical analysis,and wrote survey
results.
•
I/90 to IOWA STATE UNIVERSITY Ames,Iowa
5;92 Undergraduate Research Assistant
Worked in the Department of Sociology. Researched treatment options for adult survivors of incest, initiated
contact between treatment providers to unify treatment procedures,compiled lists of treatment agencies, and
supervised other student employees.
01/92 to IOWA COALITION AGAINST SEXUAL ASSAULT Des Moines,Iowa
05,'92 Legislative liaison
Worked with lawmakers on legislation to protect women's and children's rights and organized a public hearing
on"dating violence".
2
•
•
•
•
01/92 to POLK COUNTY VICTIM SERVICES Des Moines, Iowa
05/92 Victims Counselor
Answered rape crisis calls,worked with incest survivors groups and offender groups,and advocated for victims
during the court process.
COMMUNITY INVOLVEMENT:
03/97 to State Interagency Taskforce on Homeless
Present Co-chair for the taskforce on homelessness with 100 agencies from across the state participating. We review
grants and present proposals for funding. Collaborate with Legislative Representatives to identify gaps in
services for the states near homeless and homeless populations.
03199 to Dona Ana County Jail Diversion Program/Forensic Intervention Consortium
Present Consortium of community members to plan a Jail Diversion Program for Dana Ana County. Our mission is to
identify community resources that are now available for the mentally ill arrested by a law enforcement agency.
Research funds from other sources to continue program.
09/95 to Community Team Member • Las Cruces,New Mexico
1996 Work with a system of care for children with SED. Use community-networking resources,seek out and provide
services for SED children and their immediate families. involves contacting and working with over 20 social
and community agencies.
09/91-92 Board Member of Analysis of Social Services Evaluation Team.(Asset)
01/93-95 Reviewed human service needs for Story County and made funding allocation recommendations for
approximately S3 million.
I0%93 to Presidential Appointee to the Student Health Center Facility Planning Committee,
01/94 Iowa State University.Explored and analyzed all the variables involved with building a new health care system
for the University.
HONORS:
03/95 Member of Gamma Sigma Delta,Department of Agriculture,Iowa State University.
01793 Member of Alpha Kappa Delta,Department of Sociology,Iowa State University.
01/92 Member of Phi Kappa Phi Honor Society,Iowa State University.
01/91 Member of Golden Key Honor Society,Iowa State University.
03/93 Outstanding Community Leader Award,University Student Apartment Community,Ames,Iowa.
•
08/92 Alfred V.Taylor Scholarship,Political Action Committee of National Association of Social workers. The only
undergraduate student in the United States to receive this scholarship.
05189 Dean's List at Iowa State University for five consecutive semesters.
to 05!92
•
3
•
•
Anna Marie Vallow Louis
7N793 Northern Dancer Lane
St. Charles, Illinois 60175
630-584-6230
Education
Northern Illinois University, DeKalb, Illinois. Master of Science degree
General Accountancy, May 1994.
Illinois State University, Normal, Illinois. Bachelor of Science degree
Comprehensive Accounting, December, 1980.
Certification
Certified Public Accountant, State of Illinois, November, 1981
Professional Experience
YWCA Elgin, Elgin, Illinois, Chief Financial Officer, June 2007 — present
YWCA Elgin, Elgin, Illinois, Accounting Director, September 2003 — June
2007
YWCA Elgin, Elgin, Illinois, Grant Accountant, October 1996 — September
2003
Northern Illinois University, DeKalb, Illinois, Instructor/Graduate Assistant,
September 1991 - May 1993
Coopers & Lybrand, Aurora, Illinois, Audit Manager, October 1987 — May
1991
Coopers & Lybrand, Aurora, Illinois, Audit Staff, July 1981 — October 1987
Coopers & Lybrand, Aurora, Illinois, Audit Intern, January 1981 — March 1981
Professional Affiliations
American Institute of Certified Public Accountants
Illinois CPA Society
Anna Marie Vallow Louis
7N793 Northern Dancer Lane
St. Charles, Illinois 60175
630-584-6230
Education
Northern Illinois University, DeKalb, Illinois. Master of Science degree
General Accountancy, May 1994.
Illinois State University, Normal, Illinois. Bachelor of Science degree
Comprehensive Accounting, December, 1980.
Certification
Certified Public Accountant, State of Illinois, November, 1981
Professional Experience
YWCA Elgin, Elgin, Illinois, Accounting Director, September 2003 —present
YWCA Elgin, Elgin, Illinois, Grant Accountant, October 1996 —September
2003
Northern Illinois University, DeKalb, Illinois, Instructor/Graduate Assistant,
September 1991 - May 1993
Coopers & Lybrand, Aurora, Illinois, Audit Manager, October 1987 — May
1991
Coopers & Lybrand, Aurora, Illinois, Audit Staff, July 1981 — October 1987
Coopers & Lybrand, Aurora, Illinois, Audit Intern, January 1981 — March 1981
Professional Affiliations
American Institute of Certified Public Accountants
Illinois CPA Society
2/16/2009 11:40:24 AM YWCA Elgin Page
Balance Sheet
Unaudited Internal Draft
9/30/2009
ASSETS
Unrestricted cash $82,841.03
Designated Cash ($21.37)
Restricted cash $1,232.97
Investments $920,885.85
Accounts Receivable $115,418.79
Prepaid Expenses $12,301.66
Due From Other Funds $165,739.74
Land,Buildings,&Equipment,net $166,983.98
Total Assets $1,465,382.65
LIABILITIES&NET ASSETS
LIABILITIES
Accounts payable $6,640.84
Line of credit $0.00
Accrued liabilities $76,483.58
-ogram deposits $50.00
Due To Other Funds $165,739.74
Loan payable $21,278.43
Total Liabilities $270,19259
NET ASSETS
Unrestricted net assets $1,114,394.77
Temporarily restricted net assets $26,805.69
Permanently restricted net assets $53,989.60
Total Net Assets $1,195,190.06
Total Liabilities and Net Assets $1,465,382.65
12/1 6/2009 11:30:57 AM YWCA Elgin Page
Income Statement
Unaudited Internal Draft
Actual
YTD-913 012 0 0 9
REVENUES
Public Support
United Way campaign $17,678.02
Fund development projects $17,522.75
Contributions $7,065.90
Foundation grants $0.00
$42,266.67
•
Government Grants •
Federal government grants $31,836.25
State government grants $112,997.23
Local government grants $0.00
$144,833.48
Other Revenue
Program fees $22,791.94
Membership fees $130.00
Rental fees $8,916.50
Merchandise sales $89.00
Miscellaneous revenue $509.00
Investment income $9,112.51
Gain/loss on sale of investments ($9,352.53)
Unrealized gain/loss on investments $80,015.38
Gain on disposal of fixed assets $225.00
$112,436.80
Total Revenues $299,536.95
EXPENSES
Salaries&Benefits
Salaries $174,578.12
Payroll taxes $13,355.19
Employee benefits $9,700.21
State unemployment insurance $1,554.47
$199,187.99
Other Expenses
Program expenses $14,410.54
Food $2,269.44
Promotional expense $0.00
Office expense $2,657.19
Conferences&training $235.90
Professional dues&memberships $175.00
Transportation $2,617.63
Merchandise costs $0.00
Rent expense $3,528.84
Professional services $5,658.75
Utilities&communication $9,544.46
Insurance $10,731.34
2/16/2009 11:30:57AM YWCA Elgin Page
Income Statement
Unaudited Internal Draft
Actual
YTD-9130/2009
Building services&supplies $8,216.52
Repairs&maintenance $5,955.32
Interest expense $2,669.06
YWCA Regional Investment Assessment $0.00
Depreciation expense $8,227.34
Miscellaneous expense $3,166.87
$80,064.20
Total Expenses $279,252.19
Allocated Expenses&Transfers
Occupancy expenses $0.00
Administrative expenses $0.00
Transfers $0.00
Total Allocated Expenses&Transfers $0.00
NET SURPLUS/(DEFICIT) $20,284.76
•
•
•
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION, ELGIN, ILLINOIS
FINANCIAL STATEMENTS AND
INDEPENDENT AUDITOR'S REPORT
For the Year Ended
June 30, 2009
WSikich LLP
Certified Public Accountants & Advisors
CONTENTS
Paae(s).
INDEPENDENT AUDITOR'S REPORT 3-4
FINANCIAL STATEMENTS
Statement of Financial Position 5
Statement of Activities 6-7
Statement of Functional Expenses 8
Statement of Cash Flows 9
Notes to Financial Statements 10-17
SUPPLEMENTARY INFORMATION
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 18-19
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH REQUIREMENTS
APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL
OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 20-21
Schedule of Findings and Questioned Costs 22-23
Schedule of Expenditures of Federal Awards 24
Certified Public Accountants & Advisors
TV Members of American Institute of
Certified Public Accountants
998 Corporate Boulevard • Aurora, IL 60502
INDEPENDENT AUDITOR'S REPORT
Board of Directors
The Young Women's Christian
Association, Elgin, Illinois
Elgin, Illinois
We have audited the accompanying statement of financial position of The Young Women's Christian
Association, Elgin, Illinois (the Association) as of June 30, 2009, and the related statements of
activities,functional expenses, and cash flows for the year then ended. These financial statements
are the responsibility of the Association's management. Our responsibility is to express an opinion
on these financial statements based on our audit. The prior year summarized comparative
information has been derived from the Association's 2008 financial statements and, in our report
dated October 14, 2008, we expressed an unqualified opinion on those financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Governmental
Auditing Standards,issued by the Comptroller General of the United States. Those standards require
that we plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes examining,on a test basis,evidence
supporting the amounts and disclosures in the financial statements. An audit also includes assessing
the accounting principles used and the significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a
reasonable basis for our opinion.
In our opinion,the financial statements referred to above present fairly, in all material respects, the
financial position of the Association as of June 30, 2009, and the changes in its net assets, and its
cash flows for the year ended, in conformity with accounting principles generally accepted in the
United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated
October 26,2009, on our consideration of the Association's internal control over financial reporting
and on our tests of its compliance with certain provisions of laws, regulations, contracts, grants,
agreements, and other matters. The purpose of that report is to describe the scope of our testing of
internal control over financial reporting and compliance and the results of that testing, and not to
provide an opinion on the internal control over financial reporting or on compliance. That report is
an integral part of an audit performed in accordance with Government Auditing Standards, and
should be considered in assessing the results of our audit.
Our audit was conducted for the purpose of forming an opinion on the basic financial statements
taken as a whole. The accompanying schedule of expenditures of federal awards is presented for the
purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-
133,Audits of States, Local Governments, and Non-Profit OrganiEations, and is not a required part
of the basic financial statements. Such information has been subjected to the auditing procedures
applied in the audit of basic financial statements and, in our opinion, is fairly stated, in all material
respects, in relation to the basic financial statements taken as a whole.
,t1A.A LLe
Aurora, Illinois
October 26, 2009
- 4 -
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION, ELGIN, ILLINOIS
STATEMENT OF FINANCIAL POSITION
June 30, 2009
(With Summarized Financial Information for June 30, 2008)
2009 2008
ASSETS
Cash and cash equivalents $ 22,183 $ 31,219
Endowment investments 1,174,198 1,539,217
Accounts receivable 149,958 63,695
Prepaid expenses 13,017 11,324
Land, buildings, and equipment, net of
accumulated depreciation 173,097 94,120
TOTAL ASSETS $ 1,532,453 S 1,739,575
LIABILITIES
Accounts payable $ 10,450 $ 9,879
Accrued vacation 35,190 31,920
Other accrued liabilities 44,392 74,403
Due to affiliate - 9,800
Line of credit 245,300 110,400
Loans payable 23,051 29,694
Total liabilities 358,383 266,096
NET ASSETS
Unrestricted
Undesignated (16,822) (77,203)
Board-designated 1,108,097 1,473,784
Total unrestricted net assets 1,091,275 1,396,581
Temporarily restricted 28,805 22,908
Permanently restricted 53,990 53,990
Total net assets 1,174,070 1,473,479
TOTAL LIABILITIES AND NET ASSETS S 1,532,453 S 1,739,575
See accompanying. notes to financial statements.
- 5 -
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION,ELGIN, ILLINOIS
, STATEMENT OF ACTIVITIES
For the Year Ended June 30,2009 .
(With Summarized Financial Information for the Year Ended June 30,2008)
Temporarily Permanently
Unrestricted Restricted Restricted 2009 2008
REVENUE,GAINS,AND OTHER SUPPORT
Public support
United Way $ - $ 92,904 $ - $ 92,904 $ 102437
United Way corporate employee contributions 402 - - 402 367
Contributions , 25,029 6,336 - 31,365 67,843
In-kind contributions 5,712 - - 5,712 -
Foundation grants 15,000 57,000 - 72,000 38,914
Special events 35,573 - - 35,573 52,527
Total public support 81,716 156,240 - 237,956 262,088
Grants from government agencies
Federal - 569,850 - 569,850 544,747
State - 329,982 - 329,982 287,372
Local - - - - 30,000
Total grants from government agencies - 899,832 - 899,832 862,119
Other income
Program activity fees 75,440 - - 75,440 67,638
Membership fees 2,806 - - 2,806 4,250
Rental fees 11,031 - - 11,031 10,710
Investment income 72,447 - - 72,447 69,427
Merchandise sales 2,304 - - 2,304 1,344
Miscellaneous 9,569 - - 9,569 15,962
Gain on disposal of fixed assets - - - - 1,781,004
Gain(loss)on sale of investments (173,072) - - (173,072) 2,960
Unrealized loss on investments (37,645) - - (37,645) (46,236)
Total other income(loss) (37,120) - - (37,120) 1,907,059
Subtotal revenue, gains, and other support 44,596 1,056,072 - 1,100,668 3,031,266
•
- 6 -
Temporarily Permanently
• Unrestricted Restricted Restricted 2009 • 2008
REVENUE, GAINS, ANT) OTHER SUPPORT(Continued)
Net assets released from restrictions
Satisfaction of program restrictions $ _ 1,050,175 $ (1,050,175) $ - $ - $ , -
•
Total revenue, gains,and other support 1,094,771 5,897 - 1,100,668 3,031,266
EXPENSES
Program services
Community wellness 164,431 - - 164,431 167,380
Adult education and family literacy 445,653 - - 445,653 465,043
Youth services 520,008 - - 520,008 533,436
Young Women's Leadership Scholarship 1,046 - - 1,046. 147
Total program services 1,131,138 - - 1,131,138 ' 1,166,006
Supporting services
Administrative 120,904 - - 120,904 176,971
Fundraising 133,393 - - 133,393 134,097
Computer lab 14,642 - - 14,642 4,131
Total supporting services 268,939 - - 268,939 315,199
Total expenses 1,400,077 - - 1,400,077 1,481,205
CHANGE IN NET ASSETS (305,306) 5,897 - (299,409) 1,550,061
NET ASSETS (DEFICIT), BEGINNING OF YEAR 1,396,581 22,908 53,990 1,473,479 (76,582)
NET ASSETS, END OF YEAR $ 1,091,275 $ 28,805 $ 53,990 $ 1,174,070 $ 1,473,479
•
See accompanying notes to financial statements.
•
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION,ELGIN,ILLINOIS
STATEMENT OF FUNCTIONAL EXPENSES
• • For the Year Ended June 30,2009
(With Summarized Financial Information for the Year Ended June 30,2008)
PROGRAM SERVICES SUPPORTING SERVICES
Adult Young Women's
Community Education and Youth Leadership Fund Computer
Wellness Family Literacy Services Scholarship Total Administrative Raising Lab Total 2009 2008
SALARIES AND RELATED EXPENSES
Salaries $ 78,769 $ 316,628 $ 293,848 $ - $ 689,245 $ 67,225 $ 86,201 $ 5,670 $ 159,096 $ 848,341 $ 849,986
Payroll taxes 6,016 24,217 22,318 - 52,551 5,518 6,480 435 12,433 64,984 65,032
Employee benefits 4,759 12,003 21,622 - 38,384 5,256 6,753 62 12,071 50,455 49,622
Unemployment expenses - . 1,479 6,544 5,147 - 13,170 716 908 180 1,804 14,974 14,163
Total salaries and related expenses 91,023 359,392 342,935 - , 793,350 78,715 100,342 6,347 185,404 978,754 978,803
•
EXPENSES
Program materials and activities 77 23,340 8,082 - 31,499 - 6,581 - 6,581 38,080 68,009
Food • 7 286 55,417 - 55,710 154 6,982 - 7,136 62,846 63,961
Office expense 531 1,352 1,743 46 3,672 321 1,847 332 2,500 6,172 9,035
Conference and training 100 3,508 440 - 4,048 3,139 - - 3,139 7,187 9,955
Professional dues and memberships 425 35 85 - 545 100 125 - 225 770 1,324
Transportation and travel - 1,458 15,254 - 16,712 794 - - 794 17,506 9,693
Merchandise cost 90 346 - - 436 - 510 - 510 946 214
Rental expense 266 122 246 - 634 31 72 163 266 900 848
Professional services 1,473 9,284 11,001 - 21,758 2,702 5,736 2,528 10,966 32,724 42,122
Utilities and telephone 29,597 18,164 25,536 73,297 3,446 1,138 2,288 6,872 80,169 97,409
Insurance 7,967 10,283 21,589 - 39,839 6,096 1,743 275 8,114 47,953 48,409
Building services and supplies 8,543 3,187 4,874 - 16,604 593 44 372 1,009 17,613 19,136
Janitorial services 10,502 5,698 7,483 - 23,683 1,119 31 721 1,871 25,554 24,800
Repairs and maintenance 6,669 5,646 5,140 - 17,455 1,629 2,147 864 4,640 22,095 45,485
Depreciation 6,632 3,364 14,752 - 24,748 1,771 2,805 752 5,328 30,076 25,029
Interest - - 1,998 - 1,998 7,403 - - 7,403 9,401 11,925
Regional YWCA assessment - - - - - - - 10,573
Promotional printing and advertising 57 67 155 - 279 447 2,795 - 3,242 3,521 5,222
Endowment service charge - - - - - 9,609 - - 9,609 9,609 2,849
Scholarship - - - 1,000 1,000 - - - - 1,000 -
Miscellaneous 472 121 3,278 - 3,871 2,835 495 - 3,330 7,201 6,404
Total expenses 73,408 86,261 177,073 1,046 337,788 42,189 33,051 8,295 83,535 421,323 502,402
TOTAL FUNCTIONAL EXPENSES $ 164,431 $ 445,653 $ 520,008 $ 1,046 $ 1,131,138 $ 120,904 S 133,393 $ 14,642 $ 268,939 S 1,400,077 S 1,481,205
•
See accompanying notes to financial statements.
- 8 -
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION, ELGIN, ILLINOIS
STATEMENT OF CASH FLOWS
For the Year Ended June 30, 2009
(With Summarized Financial Information for the Year Ended June 30,2008)
•
2009 2008
CASH FLOWS FROM OPERATING ACTIVITIES
Change in net assets S (299,409) $ 1,550,061
Adjustments to reconcile change in net assets
to net cash from operating activities
Depreciation 30,752 25,029
Donated equipment (5,660) -
Unrealized loss on investments 37,645 46,236
Gain on disposal of land,buildings, and equipment - (1,781,004)
Change in assets and liabilities
(Increase) decrease in
Accounts receivable (86,263) (9,351)
Prepaid expenses (1,693) 4,228
Increase(decrease)in
Accounts payable 571 (13,155)
Accrued vacation 3,270 (1,992)
Other accrued liabilities (30,011) 11,894
Due to affiliate (9,800) (33,189)
Total adjustments (61,189) (1,751,304)
Net cash from operating activities (360,598) (201,243)
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of land,buildings, and equipment (104,069) -
Proceeds from disposal of land,buildings, and equipment - 1,985,302
Purchase of endowment investments (340,293) (1,622,432)
Proceeds from sales of endowment investments 667,667 100,000
Net cash from investing activities 223,305 462,870
CASH FLOWS FROM FINANCING ACTIVITIES
Borrowings on line of credit 900,700 706,000
Payments on line of credit (765,800) (848,600)
Payments on loans payable (6,643) (149,412)
Net cash from financing activities I28,257 (292,012)
NET DECREASE IN CASH AND CASH EQUIVALENTS (9,036) (30,385)
CASH AND CASH EQUIVALENTS, BEGIlvNING OF YEAR - 31,219 61.604
CASH AND CASH EQUIVALENTS,END OF YEAR 5 22.183 $ 31.219
•
SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION
Cash paid during the year for interest S 9,177 $ 14.230
See notes to accompanying financial statements.
- 9 -
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION, ELGIN, ILLINOIS
NOTES TO FINANCIAL STATEMENTS
June 30, 2009
1. NATURE OF ACTIVITIES
The Young Women's Christian Association,Elgin,Illinois(the Association)is an Illinois not-
for-profit corporation that provides social services for families with an emphasis on women
and children.
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Cash and Cash Equivalents
For purposes of the statement of cash flows, the Association considers all of its general
savings accounts, money market accounts, and highly liquid investments with an initial
maturity of three months or less to be cash equivalents.
Accounts Receivable
Accounts receivable are recorded at the amount the Association expects to collect from
grantor agencies within one year. The Association does not assess any finance charges on its
receivables and no allowance for doubtful accounts is considered necessary. Receivables are
written off when they are deemed uncollectible by management.
Endowment Investments
Investments in equity securities with readily determinable fair values and all investments in
debt securities with readily determinable fair values are carried at fair value in the
Association's statement of financial position. Realized and unrealized investment gains,
losses, and income are reported in the Association's statement of activities.
Land. Buildings, and Equipment
Land,buildings,and equipment additions with a useful life greater than one year are recorded
at cost if purchased or market value at time of donation if received as a gift with a
capitalization policy of items greater than $1,000. Proceeds from the sale of assets, if
unrestricted, are recorded in operating net assets, or if restricted, to temporarily restricted
assets. Depreciation of buildings and equipment is provided on a straight-line basis over the
estimated useful lives of the assets which range from five to forty years.
See notes to accompanying financial statements.
- 10 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION, ELGIN, ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Contributions
Contributions are recorded as unrestricted,temporarily restricted, or permanently restricted
support depending on the existence and/or nature of any donor restrictions. Contributions are
reported as temporarily restricted support and are then reclassified to unrestricted net assets
upon expiration of the time restriction or when purpose restrictions are met. Contributions
are considered to be available for unrestricted use unless specifically restricted by the donor.
Net Assets
The Association reports information regarding its financial position and activities according
to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and
permanently restricted net assets. Unrestricted net assets consist of both net assets that are
not subject to donor-imposed stipulations and amounts designated by the Board for future
purposes. Permanently restricted net assets consist of investments in perpetuity the income
from which is expendable to support the programs of the Association.
Functional Expenses
Expenses are charged to each program based on direct expenditures incurred. Support costs
are allocated to programs based on the amount of time spent on each program by support
staff, the amount of space occupied by the program, and the amount of space utilized in
program brochures. The costs of providing the various programs and other activities have
been summarized on a functional basis in the statement of activities.
Fair Value Measurements
The Association adopted SFAS No. 157, Fair Value Measurement, as of July 1, 2008, and
there was no material impact to the financial statements. SFAS No. 157 currently applies to
all financial assets and liabilities and for nonfinancial assets and liabilities recognized or
disclosed at fair value on a recurring basis. In February 2008, the Financial Accounting
Standards Board (FASB) issued Staff Position SFAS No. 157-2, Effective Date of FASB
Statement No. 157,which defers the application date of the provisions of SFAS No. 157 for
all nonfinancial assets and liabilities until the beginning of fiscal 2009, except for items that
are recognized or disclosed at fair value in the financial statements on a recurring basis.
- 11 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION, ELGIN, ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Fair Value Measurements (Continued)
SFAS No. 157 requires disclosures that establish a framework for measuring fair value in
accounting principles generally accepted in the United States of America, and expands
disclosures about fair value measurements. SFAS No. 157 is intended to enable the readers
of financial statements to assess the inputs used to develop those measurements by
establishing a hierarchy for ranking the quality and reliability of the information used to
determine fair values. SFAS No. 157 requires the assets and liabilities carried at fair value
be classified and disclosed in one of the following categories:
Level 1: Quoted market prices in active markets for identical assets or liabilities.
Level 2: Observable market based inputs or unobservable inputs that are corroborated
by market data.
Level 3: Unobservable inputs that are not corroborated by market data.
The Association did not have any nonfinancial assets recorded at fair value on a recurring
basis at June 30, 2009.
Use of Estimates
The preparation of financial statements in conformity with accounting principles generally
accepted in the United States of America requires management to make estimates and
assumptions that affect the reported amounts of assets and liabilities and disclosures of
contingent assets and liabilities at the date of the financial statements and the reported
amounts of revenues and expenses during the reporting period. Actual results could differ
from those estimates.
Reclassifications
Certain reclassifications of previously reported amounts have been made to conform to the
current year presentation.
Prior Year Information
The financial statements include certain prior-year summarized comparative information in
total but not by net asset class. Such information does not include sufficient detail to
constitute a presentation in conformity with accounting principles generally accepted in the
United States of America. Accordingly, such infoiiiiation should be read in conjunction with
the Association's financial statements for the year ended June 30, 2008, from which the
summarized infoi ination was derived.
- 12 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION, ELGIN, ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
3. ENDOWMENT INVESTMENTS
Endowment investments include permanently restricted donor gifts and board-designated
funds functioning as endowment funds. Investments consist of a money market, equity
mutual funds, and bond mutual funds. The money market is valued at cost which
approximates fair value. The mutual funds are stated at fair value as determined by quoted
market price.
Fair Value Cost
Money market $ 156,693 $ 156,693
Bond mutual funds 742,378 728,403
Equity mutual funds 275,127 377,079
TOTAL $ 1,174,198 $ 1,262,175
Fair value measurements recorded on a recurring basis at June 30, 2009 were as follows:
Quoted Prices •
in Active Significant
Markets for Other Significant
Identical Observable Unobservable
Assets Inputs Inputs
(Level 1) (Level 2) (Level 3) Total
Money market $ 156,693 $ - $ - $ 156,693
Bond mutual funds - 742,378 - 742,378
Equity mutual funds 275,127 - - 275,127
TOTAL $ 431,820 $ 742,378 $ - $ 1,174,198
4. LAND, BUILDINGS, AND EQUIPMENT
Land, buildings, and equipment consisted of the following at June 30, 2009:
Land $ 30,000
Buildings 720,581
Building improvements 389,409
Construction in progress 7,000
Furniture and fixtures 231,033 .
Vehicles 120.431
•
Subtotal 1,498,454
Accumulated depreciation (1,325,357)
TOTAL $ 173.097
Depreciation expense for the year ended June 30, 2009 was $30,752.
- 13 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION, ELGIN, ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
•
5. NOTES PAYABLE
Line of Credit
The Association maintains a$300,000 line of credit with a local bank which expires July 1,
2009. The amount owed on the line of credit was $245,300 at June 30, 2009. Interest
expense for the year ended June 30, 2009 was $7,402. The line of credit is secured by the
land and building and repayment terms are interest only monthly at the lender's prime rate
(5%at June 30,2009),with principal due at maturity. Subsequent to year end,the expiration
date was extended to October 12,2009. The line of credit was paid in full on September 2,
2009 and not renewed.
Promissory Note
On May 4,2007,the Association obtained a fixed rate promissory note at 7.54%,secured by
equipment, payable in monthly principal and interest installments of$734 through May 4,
2012. Interest expense for the year ended June 30, 2009 was $1,998.
Maturities on the note are as follows:
2010 $ 7,310
2011 7,889
2012 7,852
TOTAL $ 23,051
6. RETIREMENT PLAN
The Association maintains a defined contribution retirement plan with the National Board of
the YWCA of the USA acting as trustee for the plan. To be eligible, employees must be
under 59 years of age and work at least 1,000 hours per year. Participation in the plan for
employees meeting the aforementioned requirements is mandatory after two years of
employment. All contributions are funded on a current basis. The total contribution by the
Association for the year ended June 30, 2009 was $40,459.
7. RELATED PARTIES
The Association is related to the YWCA of the USA through common affiliation. The
Association is also a regional affiliate of the YWCA Great Lakes Alliance. The Association
paid dues to the YWCA Great Lakes Alliance in the amount of$9,781 during the year ended
June 30, 2009.
- 14 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION, ELGIN, ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
8. TAX EXEMPT STATUS
The Association is exempt from income taxes under Section 501(c)(3) of the Internal
Revenue Code and similar provisions for state tax law.
The Financial Accounting Standards Board(FASB)has issued Financial Interpretation No.
48 (FIN 48),Accounting for Uncertainty in Income Taxes, which clarifies accounting and
disclosure requirements set forth in SFAS No. 109, Accounting for Income Taxes. In
accordance with FASB issued Staff Position FIN 48-3,Effective Date of FASB Interpretation
No. 48 for Certain Nonpublic Enterprises, the Association has elected to defer the
implementation of FIN 48 until June 30, 2010. Currently, the Association recognizes
uncertain tax positions, if applicable, based on management's estimate of whether it is
probable that a liability has been incurred and that amount can be reasonably estimated.
In view of the Association's tax-exempt status, management does not expect the
implementation of FIN 48 to have a significant impact on the financial statements.
9. CONTINGENCIES
The Association receives significant financial assistance from several governmental agencies
in the form of grants. The disbursement of funds received under these programs generally
requires compliance with terms and conditions specified in the grant agreements and is
subject to audit by grantor agencies. Any disallowed claims resulting from such audits could
become a liability to the Association. However, management believes that any such
disallowed claims would not have a material effect on the financial statements or the overall
financial position of the Association as of June 30, 2009.
10. ENDOWMENT
The Association's endowment consists of both donor-restricted and board-designated
endowment funds. As required by accounting standards generally accepted in the United States
of America,net assets associated with endowment funds are classified and reported based on
the existence or absence of donor-imposed restrictions.
The Board of Trustees of the University has interpreted the Uniform Prudent Management of
Institutional Funds Act(UPMIFA) as requiring the preservation of the historic dollar value of
the original gift as of the gift date of the donor-restricted endowment funds, absent explicit
donor stipulations to the contrary. As a result of this interpretation,the Association classifies as
permanently restricted net assets (a) the original value of gifts donated to the permanent
endowment, (b)the original value of subsequent gifts to the peinuanent endowment,-and (c)
accumulations to the permanent endowment made in accordance with the direction of the
applicable donor gift instrument at the time the accumulation is added to the fund. The
remaining portion of the donor-restricted endowment fund that is not classified in permanently
restricted net assets is classified as temporarily restricted net assets until those amounts are
appropriated for expenditure by the Association in a manner consistent with the standard of
prudence prescribed by UPMIFA.
- 15 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION, ELGIN, ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
10. ENDOWMENT (Continued)
The Association has adopted investment and spending policies for endowment assets that
attempt to provide a predictable stream of funding to programs supported by its endowment
while seeking to maintain the purchasing power of the endowment assets. The endowment
assets are invested in accordance with predetermined asset allocation and performance
benchmarks. To satisfy its long-term rate-of-return objectives,the Association relies on a total
return strategy in which investment returns are achieved through both capital appreciation
(realized and unrealized) and current yield (interest and dividends). The Association's
spending policy provides that only the income from endowments may be used according to
donor-imposed restrictions.
Endowment net asset composition by type of fund as of June 30, 2009:
Temporarily Permanently
Unrestricted Restricted Restricted Total
Donor-restricted $ - $ - $ 53,990 $ 53,990
Board-designated 1,108,097 - - 1,108,097
Total endowments $ 1,108,097 $ - $ 53,990 $ 1,162,087
•
During the year ended June 30, 2009, the Association had the following endowment related
activities:
Board- Donor-
Designated Restricted
Endowment Endowment
Funds Funds
Endowment net assets,beginning of year $ 1,473,784 $ 53,990
Investment return
Investment income - net 62,838 668
Net realized and unrealized loss (210,717) -
Total investment return (147,879) 668
Appropriation of net assets for expenditures (217,808) (668)
ENDOWMENT ASSETS, END OF YEAR $ 1,108,097 S 53,990
- 16 -
THE YOUNG WOMEN'S CHRISTIAN
ASSOCIATION, ELGIN,ILLINOIS
NOTES TO FINANCIAL STATEMENTS (Continued)
11. SUBSEQUENT EVENTS
Subsequent events are events or transactions that occur after the balance sheet date but before
financial statements are issued or are available to be issued. These events and transactions either
provide additional evidence about conditions that existed at the date of the balance sheet,
including the estimates inherent in the process of preparing financial statements (that is,
recognized subsequent events),or provide evidence about conditions that did not exist at the date
of the balance sheet but arose after that date(that is, nonrecognized subsequent events).
The Association has evaluated subsequent events through October 26,2009,which was the date
that these financial statements were available for issuance. See Note 5, for discussion of
subsequent events.
- 17 -
Certified Public Accountants & Advisors
TM Members of American Institute of
Certified Public Accountants
998 Corporate Boulevard •Aurora, IL 60502
•
•
•
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Board of Directors
The Young Women's Christian
Association, Elgin, Illinois
Elgin, Illinois
We have audited the financial statements of The Young Women's Christian Association, Elgin,
Illinois (the Association) as of and for the year ended June 30, 2009, and have issued our report
thereon dated October 26, 2009. We conducted our audit in accordance with auditing standards
generally accepted in the United States of America and the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the United
States.
Internal Control Over Financial Reporting
In planning and performing our audit,we considered the Association's internal control over financial
reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion
on the financial statements,but not for the purpose of expressing an opinion on the effectiveness of
the Association's internal control over financial reporting. Accordingly, we do not express an
opinion on the effectiveness of the Association's internal control over financial reporting.
A control deficiency exists when the design or operation of a control does not allow management or
employees, in the nolival course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of
control deficiencies, that adversely affects an organization's ability to initiate, authorize, record,
process,or report financial data reliably in accordance with generally accepted accounting principles
such that there is more than a remote likelihood that a misstatement of an organization's financial
statements that is more than inconsequential will not be prevented or detected by an organization's
internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that a material misstatement of the financial statements will
not be prevented or detected by an organization's internal control.
- 18 -
Our consideration of internal control over financial reporting was for the limited purpose described
in the first paragraph of this section and would not necessarily identify all deficiencies in internal
control that might be significant deficiencies or material weaknesses. We did not identify any
deficiencies in internal control over financial reporting that we consider to be material weaknesses,
as defined above.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Association's financial statements are
free of material misstatement,we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However,providing an opinion
on compliance with those provisions was not an objective of our audit, and accordingly, we do not
express such an opinion. The results of our tests disclosed no instances of noncompliance or other
matters that are required to be reported under Government Auditing Standards.
This report is intended for the information and use of the Board of Directors, management and
federal awarding agencies, and pass-through entities and is not intended to be and should not be used
by anyone other than these specified parties.
)jj(241j)
L1 LI
Aurora, Illinois
October 26, 2009
- 19 -
Certified Public Accountants & Advisors
ikichi, Members of American Institute of
Certified Public Accountants
998 Corporate Boulevard • Aurora, IL 60502
•
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH REQUIREMENTS
APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL
OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
Board of Directors
The Young Women's Christian
Association, Elgin, Illinois
Elgin, Illinois
Compliance
We have audited the compliance of The Young Women's Christian Association,Elgin,Illinois(the
Association)with the types of compliance requirements described in the U. S.Office of Management
and Budget(OMB) Circular A-133 Compliance Supplement that are applicable to each of its major
federal programs for the year ended June 30, 2009. The Association's major federal programs are
identified in the summary of auditor's results section of the accompanying schedule of findings and
questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants
applicable to each of its major federal programs is the responsibility of the Association's
management. Our responsibility is to express an opinion on the Association's compliance based on
our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in
the United States of America; the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-
133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and
OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance
about whether noncompliance with the types of compliance requirements referred to above that could
have a direct and material effect on a major federal program occurred. An audit includes examining,
on a test basis,evidence about the Association's compliance with those requirements and performing
such other procedures as we considered necessary in the circumstances. We believe that our audit
provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the
Association's compliance with those requirements.
In our opinion,the Association complied, in all material respects, with the requirements referred to
above that are applicable to each of its major federal programs for the year ended June 30, 2009.
- 20 -
Internal Control Over Compliance
The management of the Association is responsible for establishing and maintaining effective internal
control over compliance with requirements of laws,regulations, contracts, and grants applicable to •
federal programs. In planning and performing our audit, we considered the Association's internal
control over compliance with requirements that could have a direct and material effect on a major
federal program in order to determine our auditing procedures for the purpose of expressing our
opinion on compliance but not for the purpose of expressing an opinion on the effectiveness of
internal control over compliance. Accordingly,we do not express an opinion on the effectiveness of
the Association's internal control over compliance.
A control deficiency in an organization's internal control over compliance exists when the design or
operation of a control does not allow management or employees, in the normal course of perfolining
their assigned functions,to prevent or detect noncompliance with a type of compliance requirement
of a federal program on a timely basis. A significant deficiency is a control deficiency, or
combination of control deficiencies,that adversely affects an organization's ability to administer a
federal program such that there is more than a remote likelihood that noncompliance with a type of
compliance requirement of federal program that is more than inconsequential will not be prevented
or detected by the organization's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that material noncompliance with a type of compliance
requirement of a federal program will not be prevented or detected by an organization's internal
control.
Our consideration of the internal control over compliance would not necessarily disclose all matters
in the internal control that might be significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over compliance that we consider to be material
weaknesses as defined above.
This report is intended for the information and the use of the Board of Directors, management and
federal awarding agencies,and pass-through entities and is not intended to be and should not be used
by anyone other than these specified parties.
LL
Aurora, Illinois
October 26, 2009
- 21 -
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION, ELGIN, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended June 30, 2009
Section I — Summary of Auditor's Results
Financial Statements
Type of auditor's report issued: Unqualified
Internal control over financial reporting:
• Material weakness(es) identified? yes X no
• Significant deficiency(ies) identified that are not
considered to be material weaknesses? yes X no
Noncompliance material to financial statements noted? yes X no
Federal Awards
Internal control over major programs:
• Material weaknesses) identified? yes X no
• Significant deficiency(ies) identified that are not
considered to be material weakness(es)? yes X no
Type of auditor's report issued on compliance for major
programs: Unqualified
Any audit findings disclosed that are required to be
reported in accordance with Section 10(a) of Circular
A-133? yes X no
(This schedule is continued on the following page.)
- 22 -
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION, ELGIN, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued)
For the Year Ended June 30, 2009
Identification of major programs:: •
CFDA Number Name of Federal Program
93.558 Teen Reach
Dollar threshold used to distinguish between type A
and type B programs: $ 300,000
Auditee qualified as low-risk auditee? X yes no
Section II—Financial Statement Findings
None
Section III—Federal Award Findings and Questioned Costs
None
Section IV—Prior Year Federal Award Findings and Questioned Costs
None
(See independent auditor's report.)
- 23 -
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION,ELGIN,ILLINOIS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended June 30,2009
Federal Grantor/ Federal Pass-thru Program
Pass-Through Grantor/ CFDA Grantor or Award
Program Title Number Number Amount Revenues Expenses
Major Programs
U.S.Department of Health and Human Services
Illinois Department of Human Services:
Teen REACH 93.558 1007002567 $ 179.869 S 179,869 5 179.869
Total Major Programs 179.869 179,869 179,869
Non-Major Programs
Subsidized Child Care 93.575 1007002567 3,169 3,169 3,169
Subsidized Child Care 93.596 1007002567 89,057 89.057 89,057
Subtotal 92,226 92,226 92,226
U.S.Department of Education
Illinois Community College Board:
Adult Education and Literacy Federal Basic 84.002A 509AB 58,687 58,687 58,687
Adult Education and Literacy EL/Civics 84.002A 509AB 89,175 89,175 89,175
Subtotal 147,862 147,862 147,862
Illinois State Board of Education/School
District U-46:
21st Century Community Learning Centers 84.287 - 7,500 7,500 7,500
U.S.Department of Agriculture
Illinois State Board of Education
Northern Illinois Food Bank
Summer Food Service Program for Children. 10.559 - 53,043 53,043 53,043
U.S.Department of Housing and Urban Development
CDBG Funds(passed through City of Elgin) 14.218 - 89,350 89,350 89,350
Total Non-Major Programs 389,981 389,981 389,981
$ 569,850 $ 569.850 5 569.850
The accompanying notes are an integral part of this schedule.
Note 1: Basis of Presentation
The accompanying schedule of expenditures of federal awards includes the federal grant activity of the Young Women's Christian
Association of Elgin,Illinois and is presented on the accrual basis of accounting. The information in this schedule is presented in
accordance with the requirements of OMB Circular A-133,Audits of States,Local Governments,and Non-Profit Organizations.
Therefore,some amounts presented in this schedule may differ from amounts presented in,or used in the preparation of,the
financial statements.
Note 2: Loans Outstanding
The Young Women's Christian Association of Elgin,Illinois did not have any loans outstanding with continuing compliance requirements.
Note 3: Subrecipients
The Young Women's Christian Association of Elgin,Illinois provides no federal awards to subrecipients.
Note 4: Noncash Assistance . • •
The Young Women's Christian Association of Elgin,Illinois received noncash assistance in the amount of 553,043 which is reported
above in the Schedule of Federal Expenditures.
Note 5: Federal Insurance
The Youth Women's Christian Association of Elgin,Illinois did not have any federal insurance in effect during the year ended June 30,2009.
(See independent auditor's report.)
- 24 -
EXHIBIT B
ASSURANCES
The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies,
guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with
the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant
that:
1. It possesses legal authority to make a grant submission to the CITY and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar
action authorizing the person identified as the official representative of the SUB-RECIPIENT to
execute the Agreement, all understandings and assurances contained herein, and directing the
authorization of the person identified as the official representative of the SUB-RECIPIENT to act
in connection with the execution of the Agreement and to provide such additional information as
may be required.
3. Prior to submission of its application to the City,the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b) and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities
that will benefit persons of low and moderate income; and
(2) Its plan for minimizing displacement of persons as a result of activities assisted
with CDBG funds and to assist persons actually displaced as a result of such
activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964(Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.)and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the
SUBGRANTEE will administer all programs and activities related to housing and
community development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968, as amended;
(E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and
12086, and implementing regulations issued at 41 CFR Chapter 60;
14
(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order
12259, and implementing regulations at 24 CFR Part 107;
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
regulations when published for effect;
(I) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR
570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11738 relating to the prevention, control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(M) The Fair Housing Act(42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will
comply with 570.608; and
6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of
the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulation (40 CFR Part 15), which prohibit the use under nonexempt Federal contracts,
grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall
require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator
for Enforcement(EN-329).
7. It has developed its application so as to give maximum feasible priority to activities which benefit
low and moderate income families or aid in the prevention or elimination of slums or blight; (the
application may also include activities which the SUB-RECIPIENT certifies are designed to meet
other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community, and other financial
resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD
pursuant to 570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part
with funds provided under Section 106 of the ACT or with amount resulting from a guarantee
under Section 108 of the ACT by assessing any amount against properties owned and occupied
15
by persons of low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements, unless: (1) funds received under
Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to
the capital costs of such public improvements that are financed from revenue sources other than
under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned
and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks
sufficient funds received under Section 106 of the ACT to comply with the requirements of
subparagraph(1)above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-
RECIPIENT's workplace and specifying the actions that will be taken against employees
for violation of such prohibition;
(B) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph(A);
(D) Notifying the employee in the statement required by paragraph(A) that, as a condition of
employment under the grant,the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Planning and Neighborhood Services Department within ten
(10) days after receiving notice under subparagraph (D)(2) from an employee or
otherwise receiving actual notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under
subparagraph(D)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or local
health,law enforcement, or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug-free workplace through
16
implementation of paragraphs(A), (B), (C), (D), (E)and(F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations.
12. In regards to lobbying, the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant,loan,or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(C) The SUB-RECIPIENT shall require that the language of this certification be included in
the award documents for all sub-awards at all tiers (including subcontracts, sub-grants,
and contracts under grants, loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352,title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
17
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development
Block Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination
against any employee who is employed in carrying out work from the assistance received from the City of
Elgin and the Department of Housing and Urban Development, or against any applicant for such
employment, because of race, color, religion, sex, age or national origin, including but not limited to
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay off or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or
guarantee involving Federally assisted construction work, or modification thereof, which is paid
for in whole or in part with funds obtained from the Community Development Block Grant
program, the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR
130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and
implementing regulations issued in 41 CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices
when it participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the City of Elgin, the Department of Housing and Urban
Development and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of
the Secretary of Labor.
(4) It will furnish the City of Elgin, the Department of Housing and Urban Development and the
Secretary of Labor such information as they may require for the supervision of such compliance,
and will otherwise assist the City of Elgin and the Department of Housing and Urban
Development in the discharge of primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order
11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated
eligibility for government contracts and federally assisted construction contracts pursuant to the
Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may
be imposed upon contractors and subcontractors by the Secretary of Labor, the City of Elgin or
the Department of Housing and Urban Development.
(7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the City of
Elgin, or the Department of Housing and Urban Development may take any or all of the
following actions: cancel, terminate or suspend, in whole or in part, this grant, refrain from
18
extending any further assistance to the SUB-RECIPIENT until satisfactory assurance of future
compliance has been received; and refer the case to the Department of Housing and Urban
Development for appropriate legal proceedings.
SUB-RECIPIENT: YWCA of Elgin
220 E. Chicago Street,Elgin,Illinois 60120
•
•
dis
Jia • .McClendon, Executive Director
DATE: Ce 1 \ 1 I a
•
ATTEST:C
19
I •
`0 OFE40, r
ti City of Elgin Agenda Item No. v
■
•
4
June 3, 2010 -�;
.
--- I
TO Mayor and Members of the City Council
FROM: Sean R. Stegall, City Manager "off,.
Denise Momodu, Associate PI er
SUBJECT: Community Development Block Grant Sub-Recipient Agreement for the YWCA
of Elgin
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information regarding the sub-recipient agreement between the city and the Young Women's
Christian Association(YWCA) of Elgin.
RECOMMENDATION
It is recommended that the City Council approve the sub-recipient agreement between the city
and the YWCA of Elgin for the YWCA's roof repair and architectural services project in the
amount of$55,400.
BACKGROUND
The YWCA of Elgin is a not-for-profit organization providing educational services to adults and
children throughout the Elgin area. Its principal place of business is 220 East Chicago Street. The
YWCA of Elgin provides adult education in the form of English-as-a-second language and
graduate equivalency degree (GED) classes. Other services and programs such as subsidized
childcare, youth outreach services, health and wellness classes and the Southeast Asian Youth
Program help students develop the skills needed to succeed in both the classroom and in the
community.
The YWCA of Elgin applied for Community Development Block Grant (CDBG) funds in 2009.
The funding was approved by the City Council in March 2010 and incorporated into the 2010
Annual Updated Action Plan.
The YWCA of Elgin was allocated a total of $55,400 in CDBG funds from the 2010 CDBG
program year. The funds will be used by the YWCA of Elgin to repair the building's leaking roof
and architectural services for the remodel of the entire building for current and future needs of
�
'` the facility located at 220 East Chicago Street.
4
Community Development Block Grant Sub-Recipient Agreement for YWCA of Elgin
June 3, 2010
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.n , FINANCIAL IMPACT
ViTh The allocation of CDBG funds to complete the YWCA of Elgin project will total $55,400.
`1 Sufficient funds are budgeted ($55,400) and available ($55,400) to enter into this agreement in
the CDBG Fund, account number 230-0000-791.93-36, "Buildings/Structures", project number
154648 "YWCA Roof Repair and Architectural Services Project".
GAL IMPACT
None.
ALTERNATIVES
1. The City Council may choose to approve the sub-recipient agreement with the YWCA of
Elgin in the amount of$55,400.
411)
2. The City Council may choose not to proceed with the sub-recipient agreement with the
YWCA of Elgin at this time.
Respectfully submitted for Council consideration.
DMM
Attachment
411)
,c,4 OF Et.Ci
`'� 2
City of Elgin
I.
r� ,•A ?ii
Date: June 29, 2010
To: Denise Momodu, Associate Planner
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 10-124, Adopted at the June 23, 2010 Council Meeting
Enclosed you will find the agreement listed below. Please retain a copy for your records. If you
have any questions please feel free to contact our office 847-931-5660 and we will do our best to
assist you. Thank you.
• Community Development Block Grant Sub-Recipient Agreement with the YWCA of
Elgin, Inc.