09-228 Resolution No. 09-228
RESOLUTION
AUTHORIZING EXECUTION OF A SIDE LETTER WITH
THE POLICEMEN'S BENEVOLENT AND PROTECTIVE ASSOCIATION
UNIT #54
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that
Sean R. Stegall,City Manager,be and is hereby authorized and directed to execute an agreement on
behalf of the City of Elgin with the Policemen's Benevolent and Protective Association, Unit#54,
regarding compensatory time, a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: October 28, 2009
Adopted: October 28, 2009
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
(10/13%2009) Bill Wood-Side Letter-Compensatory Time-clean 9-11-09.doc Page 1
SIDE LETTER BETWEEN THE CITY OF ELGIN
AND THE POLICEMEN'S BENEVOLENT and
PROTECTIVE ASSOCIATION, UNIT#54
This side letter is intended to amend various provisions of the collective bargaining
agreement between the parties hereto, which agreement was effective January 1, 2007 (hereinafter
referred to as "Agreement").
Effective upon the date of last ratification by either of the parties hereto, the City of Elgin
(hereinafter referred to as "City") and Policemen's Benevolent and Protective Association, Unit
#54 (hereinafter referred to as "Union") hereby agree that the Agreement is amended as follows:
1. Article 5, Section I of the Agreement, entitled "Compensatory Time" is hereby
amended to read as follows:
Section 1. Compensatory Time. In lieu of overtime pay, an employee may
accrue up to forty-eight (48) hours of compensatory time. The option of
accruing compensatory time or being paid overtime pay shall be within the
sole discretion of the employee. For each hour of overtime for which the
employee would have been paid time and one-half, the employee shall be
granted one and one-half(1-1/2)hours of compensatory time.
Not more than twenty-four (24) hours of compensatory time may be
carried over into a new fiscal year. Any employee who has accrued more
than twenty-four (24) hours of compensatory time at the end of the fiscal
year as a result of not being able to use said compensatory time through no
fault of the employee shall be paid at the applicable hourly rate on the last
payroll period in the fiscal year for all hours in excess of twenty-four(24).
Employees desiring to schedule compensatory time shall provide advance
notice of at least seventy-two(72)hours; provided, however, that the Chief
of Police or the Chiefs designee may waive this advance notice
requirement on a case-by-case basis. The scheduling of compensatory time
shall be within the discretion of the Chief of Police or the Chiefs designee;
provided, however, that such requests to schedule compensatory time shall
be granted unless to do so would be unduly disruptive to the City's
operations. For purposes of this Section 1, the term "unduly disruptive"
shall mean that the Chief of Police or the Chiefs designee reasonably and in
good faith anticipates that the granting of requested compensatory time
would impose an unreasonable burden on the City's ability to provide
services of acceptable quality and quantity for the public during the time
requested without the use of the employee's services. The parties further
agree that compensatory time shall not be utilized on holidays, or weekends
associated with holidays, unless authorized by the Chief of Police or the
Chiefs designee.
110/13/2009)Bill Wood-Side Letter-Compensatory Time-clean 9-11-09.doc Page 2 '
2. The remainder of the Agreement shall remain in full force and effect.
Policemen's Benevolent and City of Elgin
Protective ' soci. '• Unit#54 p
By: AAP", By:
.W. ... . Wood, Jr. S R. Stegall ,
Date: &y// G ) Date: L . ??, 2clo°f
F:\Legal Dept\Agreement\PBPA Unit#54\Side Letter-Compensatory Time-clean 9-11-09.doc
# ' TED Etd. 4? City of Elgin Memorandum
''RAa�..
Date: November 4, 2009
To: Mary Giffort, Paralegal
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 09-228, Adopted at the October 28, 2009, Council Meeting
Enclosed you will find the agreement listed below. Please retain a copy for your records. If you
have any questions please feel free to contact our office 847-931-5660 and we will do our best to
assist you. Thank you.
• Side Letter with the Policemen's Benevolent and Protective Association, Unit #54