09-220 Resolution No. 09-220
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT
WITH MARTAM CONSTRUCTION, INC.
FOR THE 2008 CENTRAL BUSINESS DISTRICT WATER MAIN PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with Martam
Construction, Inc. for the 2008 Central Business District Water Main Project; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Sean R, Stegall, City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: October 14, 2009
Adopted: October 14, 2009
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
' City of Elgin Change Order
ELGIN, ILLINOIS
PROJECT 2008 CBD Water Main
CHANGE ORDER No. 1 AND FINAL
CONTRACT: 2008 CBD WATER MAIN—Douglas Avenue (Chicago Street to Kimball Street); Divi-
sion Street (Douglas Avenue to Center Street); and Symphony Way(Douglas Avenue to Dundee Ave-
nue).
SCOPE: This change order will add funding to accommodate increase to contract quantities and will
add several line items and quantities to address conditions discovered during construction. The City
requested additional work including work at night, trench maintenance between underground work and
surface work time frames, and the repair of several items not included in the original contract.
REASONS FOR CHANGE: The circumstances necessitating the change in performance as provided
for in this change order were not reasonably foreseeable at the time the contract was signed, the changes
are germane to the original contract as signed, and the change order is in the best interests of the City of
Elgin and authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The contract is being amended as to cost
and is due to attempts to relive pressure on the businesses by working at night,by maintaining trenches
during cold weather months and repairing several items on behalf of the City and the affected busi-
nesses.
ORIGINAL CONTRACT AMOUNT: $2,128,023.00
CHANGE ORDER No. 1
Increase to contract pay items $ 19,612.50
Additional night work required due to water main $ 40,000.00
shutdowns required and not allowed during regular
business and to reduce daytime traffic delays
Cap existing water main at north Grove and Highland $ 9,295.00
Aves. This work was not able to be done in Phase 1
because of the need to keep the old water main working.
Additional cost for cold patch asphalt $ 7,646.00
To all work to begin early in season before hot
mix plant were open.
Remove concrete foundation along Douglas Ave. $ 4,000.00
Removal at contract unit price would have been
an increase of$27,000.00
Additional water main fittings required to install $ 7,548.00
main line water main and services. These fittings
were required to pass under ComEd and AT&T
duct banks and maintain the water main below the
frost line
Balance quantities to meet final field conditions
(Additional information and breakdown attached)
TOTAL FOR CHANGE ORDER NO. 1: ADD $88,101.50
TOTAL REVISED CONTRACT AMOUNT: $2,216,124.5
The original amount of the contract with Martam Construction is $2,128,023.00. Change Order No. 1
will increase the original contract amount by a total of$88,101.50,that sum representing four and one
tenths percent (4.1%)of the original contract amount. The new contract amount, inclusive of all change
orders is $2,216,124.50.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1 AND FINAL
September 18, 2009
Agreed to this day of , 2009.
Recommended by:
PUBLIC W/ORKS DEPARTMENT
By: tJO ��ES
Title: I"lT/"_
Date: U 7
Signature:
Accepted by:
Martam Construction, Inc.
Party of the Second Part (Contractor)
By:
Title:
Date: o
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Sean Stegall
Title: City Manager
Date: /o e p
Signature:
FALegal Dept\for ns\Change Order Form doc
City of Elgin Pay Estimate No.14-FINAL
2008 CBD Water Main 9/3/2009
Martam Job#863
Item# Description Unit Quantity Add/Delete Revised QTY Unit Price Orig Contract New Contract C-T-D Total Due
1 EXPLORATION TRENCH 72"DEPTH FT 50 441 491 $ 80.00 $ 4,000.00 $ 39,240.00 490.5 $ 39,240.00
2 BITUMINOUS MATERIALS PRIME COAT GAL 314 -179 135 $ 5.00 $ 1,570.00 $ 675.00 135 $ 675.00
3 HOT-MIX ASPHALT SURFACE COURSE,MIX TON 352 402 754 $ 170.00 $ 59,840.00 $ 128,244.60 754.38 $ 128,244.60
4 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 288 66 354 $ 100.00 $ 28,800.00 $ 35,357.00 353.57 $ 35,357.00
5 PROTECTIVE COAT SY 3,480 -3,480 0 $ 1.00 $ 3,480.00 $ - $ -
6 PORTLAND CEMENT CONCRETE DRIVEWAY SY 37 -37 0 $ 54.00 $ 1,998.00 $ $ -
7 PORTLAND CEMENT CONCRETE SIDEWALK SF 2,599 -2,599 0 $ 6.00 $ 15,594.00 $ $ -
8 PORTLAND CEMENT CONCRETE SIDEWALK SF 20 -20 0 $ 30.00 $ 600.00 $ $ -
9 DRIVEWAY PAVEMENT REMOVAL SY 37 -37 0 $ 15.00 $ 555.00 $ - $ -
10 COMBINATION CURB&GUTTER REMOVAL FT 324 64 388 $ 20.00 $ 6,480.00 $ 7,766.00 388.3 $ 7,766.00
11 SIDEWALK REMOVAL SF 2,619 -730 1,889 $ 2.00 $ 5,238.00 $ 3,778.40 1889.2 $ 3,778.40
12 CLASS C PATCHES,9 INCH SY 1,568 -16 1,552 $ 42.00 $ 65,856.00 $ 65,196.60 1552.3 $ 65,196.60
13 HIGH-EARLY-STRENGTH CLASS C SY 1,568 -343 1,225 $ 42.00 $ 65,856.00 $ 51,450.00 1225 $ 51,450.00
14 CONCRETE REMOVAL CY 10 31 41 $ 1,000.00 $ 10,000.00 $ 41,100.00 41.1 $ 41,100.00
15 SEWER-REINFORCED CONCRETE PIPE FT 68 3 71 $ 60.00 $ 4,080.00 $ 4,260.00 71 $ 4,260.00
16 SEWER-REINFORCED CONCRETE PIPE FT 99 -82 17 $ 62.00 $ 6,138.00 $ 1,054.00 17 $ 1,054.00
17 SEWER-DUCTILE IRON PIPE-6" FT 50 123 173 $ 60.00 $ 3,000.00 $ 10,404.00 173.4 $ 10,404.00
18 SANITARY SERVICE CONNECTION EA 2 01 2 $ 2,600.00 $ 5,200.00 $ 5,200.00 2 $ 5,200.00
19 FOUNDATION CORING-3"DIAMETER OR EA 54 -15 39 $ 200.00 $ 10,800.00 $ 7,800.00 39 $ 7,800.00
20 FOUNDATION CORING-GREATER THAN 3" EA 48 -22 26 $ 300.00 $ 14,400.00 $ 7,800.00 26 $ 7,800.00
21 DUCTILE IRON FITTINGS LB 19,000 14,426 33,426 $ 3.20 $ 60,800.00 $ 106,963.20 33426 $ 106,963.20
22 WATER MAIN 4" FT 810 19 829 $ 86.00 $ 69,660.00 $ 71,294.00 829 $ 71,294.00
23 WATER MAIN 6" FT 514 39 553 $ 92.00 $ 47,288.00 $ 50,876.00 553 $ 50,876.00
24 WATER MAIN 8" FT 2,367 174 2,541 $ 110.00 $ 260,370.00 $ 279,510.00 2541 $ 279,510.00
25 WATER MAIN 10" FT 10 17 27 $ 146.00 $ 1,460.00 $ 3,942.00 27 $ 3,942.00
26 WATER MAIN 12" FT 10 1 11 $ 150.00 $ 1,500.00 $ 1,650.00 11 $ 1,650.00
27 WATER MAIN 16" FT 1,544 145 1,689 $ 164.00 $ 253,216.00 $ 276,996.00 1689 $ 276,996.00
28 POLYETHYLENE WRAP 4" FT 810 -226 584 $ 1.00 $ 810.00 $ 583.70 583.7 $ 583.70
29 POLYETHYLENE WRAP 6" FT 514 -172 342 $ 1.00 $ 514.00 $ 342.00 342 $ 342.00
30 POLYETHYLENE WRAP 8" FT 2,367 -210 2,157 $ 1.00 $ 2,367.00 $ 2,157.00 2157 $ 2,157.00
31 POLYETHYLENE WRAP 10" FT 10 -10 0 $ 1.00 $ 10.00 $ - $ -
32 POLYETHYLENE WRAP 12" FT 10 -10 0 $ 1.00 $ 10.00 $ - $ -
33 POLYETHYLENE WRAP 16" FT 1,544 -191 1,354 $ 1.00 $ 1,544.00 $ 1,353.50 1353.5 $ 1,353.50
34 WATER SERVICE LINE 2" FT 1,451 -206 1,245 $ 95.00 $ 137,845.00 $ 118,275.00 1245 $ 118,275.00
35 WATER MAIN REMOVAL 6" FT 40 450 490 $ 30.00 $ 1,200.00 $ 14,700.00 490 $ 14,700.00
36 WATER MAIN REMOVAL 8" FT 40 140 180 $ 30.00 $ 1,200.00 $ 5,400.00 180 $ 5,400.00
37 WATER MAIN REMOVAL 10" FT 10 85 95 $ 34.00 $ 340.00 $ 3,230.00 951 $ 3,230.00
38 WATER MAIN REMOVAL 12" FT 10 58 68 $ 34.00 $ 340.00 $ 2,295.00 67.5 $ 2,295.00
39 WATER MAIN REMOVAL 16" FT 10 59 69 $ 34.00 $ 340.00 $ 2,346.00 69 $ 2,346.00
40 BUFFALO BOX AND SERVICE REMOVAL EA 10 1 11 $ 600.00 $ 6,000.00 $ 6,600.00 11 $ 6,600.00
41 FIRE HYDRANTS TO BE REMOVED EA 10 3 13 $ 600.00 $ 6,000.00 $ 7,800.00 13 $ 7,800.00
42 FIRE HYDRANTS EA 12 1 13 $ 3,600.00 $ 43,200.00 $ 46,800.00 13 $ 46,800.00
43 RESILIENT WEDGE VALVE-4" EA 2 -2 0 $ 500.00 $ 1,000.00 $ - $ -
44 RESILIENT WEDGE VALVE-6" EA 12 7 19 $ 800.00 $ 9,600.00 $ 15,200.00 19 $ 15,200.00
45 RESILIENT WEDGE VALVE-8" EA 16 3 19 $ 900.00 $ 14,400.00 $ 17,100.00 19 $ 17,100.00
46 BUTTERFLY VALVE-16" EA 6 1 7 $ 3,200.00 $ 19,200.00 $ 22,400.00 7 $ 22,400.00
47 INSERTION VALVE-6" EA 2 -2 0 $ 6,800.00 $ 13,600.00 $ - $ -
48 1 INSERTION VALVE-10" EA 1 -1 0 $ 9,800.00 1 $ 9,800.00 $ - $ -
49 1 INSERTION VALVE-16" EA 2 -2 0 $ 20,000.00 1 $ 40,000.00 1 $ - $ -
50 WATER SERVICE VAULT 5'X 4' EA 19 6 25 $ 5,400.00 $ 102,600.00 $ 135,000.00 25 $ 135,000.00
51 WATER SERVICE VAULT 5'X 5' EA 15 -2 13 $ 5,800.00 $ 87,000.00 $ 75,400.00 13 $ 75,400.00
52 ADDITIONAL ROUNDWAY EA 12 -9 3 $ 300.00 $ 3,600.00 $ 900.00 3 $ 900.00
53 ADDITIONAL WATER SERVICE VAULT FT 14 -9 5 $ 900.00 $ 12,600.00 $ 4,500.00 5 $ 4,500.00
54 WATER METER RELOCATION EA 11 3 14 $ 3,000.00 $ 33,000.00 $ 42,000.00 14 $ 42,000.00
55 WATER METER CONNECTION EA 43 -27 16 $ 900.00 $ 38,700.00 $ 14,400.00 16 $ 14,400.00
56 GASKET SEALED LID FOR MANHOLE EA 9 -9 0 $ 150.00 $ 1,350.00 $ - $ -
57 DOMESTIC SERVICE TAP EA 2 -2 0 $ 4,600.00 $ 9,200.00 $ - $ -
58 IRRIGATION SERVICE TAP AND CURB STOP EA 2 -1 1 $ 4,900.00 $ 9,800.00 $ 4,900.00 1 $ 4,900.00
59 PRESSURE CONNECTION 6"X 6" EA 8 -3 5 2,000.00 16 000.00 10,000-00 5 $ 10,000.00
60 PRESSURE CONNECTION 10"X 8" EA 1 0 1 $ 2,400.00 $ 2,400.00 $ 2,400.00 1 $ 2,400.00
61 PRESSURE CONNECTION 12"X 8" EA 1 -1 0 $ 2,600.00 $ 2,600.00 $ - $ -
62 PRESSURE CONNECTION 16"X 16" EA 1 -1 0 $ 12,400.00 $ 12,400.00 $ - $ -
63 CUT-IN CONNECTION EA 1 11 12 $ 4,000.00 $ 4,000.00 $ 48,000.00 12 $ 48,000.00
64 MANHOLES,TYPE A,6'-DIAMETER,TYPE 1 EA 1 -1 0 $ 7,200.00 $ 7,200.00 $ - $ -
65 INLETS,TYPE A,TYPE 11 FRAME&GRATE EA 2 -1 1 $ 1,200.00 $ 2,400.00 $ 1,200.00 1 $ 1,200.00
66 VALVE VAULTS,4'-DIAMETER EA 33 2 35 $ 2,000.00 $ 66,000.00 $ 70,000.00 35 $ 70,000.00
67 VALVE VAULTS,5'-DIAMETER EA 17 -1 16 $ 2,400.00 $ 40,800.00 $ 38,400.00 16 $ 38,400.00
68 VALVE VAULTS TO BE REMOVED EA 8 0 8 $ 500.00 $ 4,000.00 $ 4,000.00 8 $ 4,000.00
69 VALVE BOXES TO BE REMOVED EA 33 -31 2 $ 200.00 $ 6,600.00 $ 400.00 2 $ 400.00
70 REMOVING INLETS EA 3 0 3 $ 200.00 $ 600.00 $ 600.00 3 $ 600.00
71 FILLING MANHOLES EA 1 6 7 $ 400.00 $ 400.00 $ 2,800.00 7 $ 2,800.00
72 FILLING VALVE VAULTS EA 22 -17 5 $ 400.00 $ 8,800.00 $ 2,000.00 5 $ 2,000.00
73 COMBINATION CONCRETE CURB& FT 324 -324 0 $ 26.00 $ 8,424.00 $ - $ -
74 TRAFFIC CONTROL&PROTECTION LS 1 0 1 $ 117,800.00 $ 117,800.00 $ 117,800.00 1 $ 117,800.00
75 CHANGEABLE MESSAGE SIGN EA 2 0 2 $ 16,000.00 $ 32,000.00 $ 32,000.00 2 $ 32,000.00
76 INFORMATIONAL SIGN FABRICATION SF 300 -300 0 $ 3.00 $ 900.00 $ - $ -
77 PAINT PAVEMENT MARKING-LETTERS& SF 450 $ 6.00 $ 2,700.00 $ -
SYMBOLS -450 0 $
78 PAINT PAVEMENT MARKING-LINE 4" FT 2,082 -2,082 0 $ 1.00 $ 2,082.00 $ - $
79 PAINT PAVEMENT MARKING-LINE 6" FT 1,098 -1,098 0 $ 2.00 $ 2,196.00 $ - $ -
80 PAINT PAVEMENT MARKING-LINE 8" FT 46 -46 0 $ 4.00 $ 184.00 $ - $
81 PAINT PAVEMENT MARKING-LINE 12" FT 10 -10 0 $ 15.00 $ 150.00 $ - $
82 PAINT PAVEMENT MARKING-LINE 24" FT 221 -221 0 $ 16.00 $ 3,536.00 $ - $
83 PAVEMENT MARKING REMOVAL SF 131 -131 0 $ 6.00 $ 786.00 $ - $
84 DEBRIS REMOVAL CY 25 -25 0 $ 80.00 $ 2,000.00 $ - $
85 STEEL CASINGS 10" FT 256 -256 0 $ 52.00 $ 13,312.00 $ - $
86 STEEL CASINGS 12" FT 53 -39 14 $ 56.00 $ 2,968.00 $ 784.00 14 $ 784.00
87 STEEL CASINGS 14" FT 208 -174 34 $ 65.00 $ 13,520.00 $ 2,210.00 34 $ 2,210.00
88 STEEL CASINGS 24" FT 146 -135 11 $ 96.00 $ 14,016.00 $ 1,056.00 11 $ 1,056.00
89 DUST CONTROL-MECHANICAL SWEEPING EA 40 -36 4 $ 120.00 $ 4,800.00 $ 480.00 4 $ 480.00
90 DUST CONTROL-WATERING WITH UNIT 50 -50 0 $ 100.00 $ 5,000.00 $ - $
91 NIGHT WORK UNIT 15 16 31 $ 2,500.00 $ 37,500.00 $ 77,500.00 31 $ 77,500.00
92 MISCELLANEOUS WORK ALLOW 75,000 -36,408 38,592 $ 1.00 $ 75,000.00 $ 38,592.00 38592 $ 38,592.00
93 MATERIAL ALLOWANCE ALLOW 130,000 -130,000 0 $ 1.00 $ 130,000.00 $ - $ -
94 COPPER FITTINGS EA 0 51 51 $ 148.00 $ - $ 7,548.00 51 $ 7,548.00
95 COLD PATCH ASPHALT TON t_j0__. 65 65 $ 218.00 $ - $ 14,115-501 64.751 $ 14,115.50
ORIG CONTRACT $ 2,128,023.00 $ 2,216,124.50
EXTRAS $ 88,101.50
TOTAL $ 2,216,124.50
COMPLETED TO DATE $ 2,216,124.50
LESS RETENTION $
LESS PREVIOUS S (2,107,247.88)
TOTAL 1 W,976.-6
\ Memorandum
"` City of Elgin
Date: October 21, 2009
To: Joe Evers, City Engineer
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 09-220, Adopted at the October 14, 2009, Council Meeting
Enclosed you will find the agreement listed below. Please retain a copy for your records. If you
have any questions please feel free to contact our office 847-931-5660 and we will do our best to
assist you. Thank you.
• Change Order No. 1 and Final in the Contract with Martam Construction, Inc. for
the 2008 Central Business District Water Main Project