09-22 Resolution No. 09-22
RESOLUTION
APPROVING CHANGE ORDER NO. 3 IN THE CONTRACT WITH
RYAN INCORPORATED CENTRAL FOR CONSTRUCTION OF
THE HIGHLANDS PHASE II GOLF COURSE
WHEREAS,the City of Elgin has heretofore entered into a contract with Ryan Incorporated
Central for construction of The Highlands Phase II Golf Course; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 3, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No.3 ,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 11, 2009
Adopted: February 11, 2009
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
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s 4 City of Elgin Change Order
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ELGIN,ILLINOIS
PROJECT 509637
CHANGE ORDER NO.3
CONTRACT: Construction of the Highlands of Elgin Golf Course-Phase II
SCOPE:
This change order affects a contract between the City and Ryan Incorporated Central dated April 23,2006 for the construc-
tion of the Highlands of Elgin Golf Course-Phase II.
REASONS FOR CHANGE: Change Order No. 3 is in the best interest of the City and is authorized by law. The necessity
for the change was unforeseen at the time the contract was originally executed. The changes contemplated in Change Order
No. 3 are germane to the original contract.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
ORIGINAL CONTRACT AMOUNT $ 3,505,340.10
CHANGE ORDER NO.3:
Unit Extended
Description Quantity Unit Price Price
Erosion Control:Construction Fencing-Add 300 LF $ 2.60 $ 780.00
Erosion Control: Silt Fence-Add 300 LF $ 2.90 $ 870.00
Erosion Control:Drain Inlet Protection-Add 32 EA $ 60.00 $ 1,920.00
Erosion Control:Rip Rap Apron @ Pipe Outlet-Add 2 EA $ 550.00 $ 1,100.00
Excavation&Grading-Add 2,460 CY $ 1.91 $ 4,698.60
Erosion Control&Excavation Subtotal: $ 9,368.60
Drainage:4" Solid-Add 2,110 LF $ 6.05 $ 12,765.50
Drainage:6" Solid-Add 1,185 LF $ 7.70 $ 9,124.50
Drainage: 8" Solid-Add 745 LF $ 10.60 $ 7,897.00
Drainage: 10" Solid-Deduct (415) LF $ 11.20 $ (4,648.00)
Drainage: 12" Solid-Add 205 LF $ 13.20 $ 2,706.00
Drainage: 15" Solid-Add 30 LF $ 23.80 $ 714.00
Drainage: 18" Solid-Add 15 LF $ 31.60 $ 474.00
Drainage: 8"Drain Inlets-Deduct (10) EA $ 200.00 $ (2,000.00)
Drainage: 12"Drain Inlets-Add 30 EA $ 250.00 $ 7,500.00
Drainage: 18"Drain Inlets-Deduct (3) EA $ 375.00 $ (1,125.00)
Drainage:French Drain-Add 920 LF $ 15.00 $ 13,800.00
Drainage:48"Manhole-Deduct (1) LF $ 1,785.00 $ (1,785.00)
Drainage Subtotal: $ 45,423.00
Irrigation-RB 550 Sprinkler Head Count-Add 31 EA $ 281.00 $ 8,711.00
Irrigation-RB 950 Sprinkler Head Count-Deduct (199) EA $ 286.00 $ (56,914.00)
Irrigation-RB 900 Sprinkler Head Count-Add 168 EA $ 265.00 $ 44,520.00
Irrigation-RB 900 Sprinkler,Pipe,Wire,Etc.-Add 12 EA $ 600.00 $ 7,200.00
Irrigation-2.5"PVC-Add 240 LF $ 3.85 $ 924.00
Irrigation-8"PVC-Deduct (500) LF $ 11.25 $ (5,625.00)
Irrigation-#2 Power Wire (500) LF $ 4.50 $ (2,250.00)
Irrigation-4"Valve-Add 1 EA $ 530.00 $ 530.00
Irrigation-6"Valve-Add 1 EA $ 625.00 $ 625.00
Irrigation-8" Valve-Deduct (1) EA $ 850.00 $ (850.00)
Irrigation Subtotal: $ (3,129.00)
Unit Extended
Description Quantity Unit Price Price
Irrigation: Piping Changes for Sports Complex-Add 1 LS $ 1,755.00 $ 1,755.00
Irrigation: All Sports Feed Changes to System-Deduct (1) LS $ 4,330.00 $ (4,330.00)
Irrigation Subtotal: $ (2,575.00)
Cart Path: 8'Wide Path-Add 340 LF $ 13.80 $ 4,692.00
Curbing:4" High-Add 270 LF $ 10.00 $ 2,700.00
Cart Path: 12'Wide Path-Add 46 LF $ 25.00 $ 1,150.00
Circulation Subtotal: $ 8,542.00
Grassing:Finish Grade&Prep#12-Add 0.25 AC $ 3,500.00 $ 875.00
Grassing: Soil Amending&Fertilizing-Add 6.05 AC $ 442.50 $ 2,677.13
Grassing: Greens with L-93 -Add 2,625 SF $ 0.05 $ 131.25
Grassing: Tees&Fairways with L-93 -Add 4.3 AC $ 1,140.00 $ 4,902.00
Grassing: Roughs-Add 1.0 AC $ 720.00 $ 720.00
Grassing: Seed Upland Prairie&Blanket-Add 0.6 AC $ 10,730.00 $ 6,438.00
Grassing: SC 150 in lieu of C125 Blanket-Deduct 0.6 AC $ (500.00) $ (300.00)
Grassing: Seed Veg Swale&Blanket-Add 0.35 AC $ 10,500.00 $ 3,675.00
Grassing: Blue Seed&Futerra Blanket-Add 18,450 SF $ 0.23 $ 4,243.50
Grassing: Straw Mulch Crimped-Add 1.0 AC $ 790.00 $ 790.00
Grassing Subtotal: $ 24,151.88
Addition: Storm Clean-up T&M -Add l LS 48,283.00 $ 48,283.00
Addition:Topsoil Replacement for Clean-up-Add 200 CY 14.40 $ 2,880.00
Addition: Topsoil Spreading for Clean-up-Add 200 CY 2.85 $ 570.00
Addition: Additional Imported Topsoil 2604 CY 14.40 $ 37,497.60
Addition: Greensmix Material for Clean-up-Add 53.35 TN 31.50 $ 1,680.45
Addition:Bunker Sand Material for Clean-up-Add 67.53 TN 32.25 $ 2,177.84
Addition:Regrade Swale on Hole No. 12-Add 1 LS 3,500.00 $ 3,500.00
Addition: Rock Check Dams Hole No. 12-Add 7 EA 550.00 $ 3,850.00
Addition: Turf Reinforced Matting Hole No. 12-Add 126 SY 8.00 $ 1,008.00
Addition: Tee/Pond Slope Grading Work on Hole Nos. 2& 13 1 LS 1,845.50 $ 1,845.50
Addition: Channel Drains on Hole No.2-Add 2 EA 1,180.00 $ 2,360.00
Additions Subtotal: $ 105,652.39
TOTAL FOR CHANGE ORDER NO.3 $ 187,433.86
PREVIOUS CHANGE ORDER(S):
CHANGE ORDER NO. 1 $ 34,162.00
CHANGE ORDER NO. 2 $ 33,142.20
TOTAL OF PREVIOUS CHANGE ORDERS: Add: $ 67,304.20
TOTAL REVISED CONTRACT AMOUNT: $ 3,760,078.16
The original amount of the contract with Ryan Incorporated Central is$3,505,340.10. Change Order No. 3 will increase the
original contract amount by a total of$187,433.86;that sum representing five and 35/100ths percent(5.35%)of the original
contract amount.The new contract amount,inclusive of all change orders is$3,760,078.16.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No.3
Agreed to this 15th day of December ,2008.
Recommended by:
PARKS AND RECREATION DEPARTMENT
By: Mike Lehman
Title: Golf Services Manager
Date: .-Z z_oz.,01
Signature:
Accepted by:
RYAN INCORPORATED CENTRAL
Party of the Second Part(Contractor)
By: Adam Ryan
Title: President
Date:December 15,2008
Signature: �� , `
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Olufemi Folarin
Title: City Manager
Date: `✓ y'Allii __ ! / o100
`�Signature: • �:.._ _
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January 22, 2009
TO: Mayor and Members of the City Council >y
FROM: Olufemi Folarin, City Manager
Randy Reopelle, Parks and Recreation Director
SUBJECT: Change Order No. 3 with Ryan Central, Incorporated for the Construction of the
Highlands Phase II Golf Course
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorization of Change Order No. 3 with Ryan Central, Incorporated for
the construction of the Highlands Phase II golf course.
RECOMMENDATION
It is recommended that the City Council approve the execution of Change Order No. 3 with Ryan
Central, Incorporated for the Highlands Phase II golf course in the amount of$187,433.86.
BACKGROUND
On April 18, 2008, the City Council awarded a bid to Ryan Central, Incorporated in the amount
of$3,505,640.10 to construct the Highlands of Elgin Phase II golf holes that surround the former
quarry site,which is east of the current holes developed and opened in 2002.
The majority of Change Order No. 3 provides for the reclamation of five newly established golf
holes damaged by the 100-year rain and subsequent flooding in the late August rain event. The
course was in a particularly vulnerable condition when the floods occurred, as the turf had not
yet established itself. Not only was turf washed away, but top soil and even the cart path were
washed down to the 16-acre lake in the center of the property. A claim was submitted to the
City's insurance carrier seeking reimbursement for a major portion of the loss but the claim was
denied. Whether or not the claim should be resubmitted for further review/evaluation is under
staff review.
Change Order No. 3 will increase the contract by $187,433.86, which represents a 5.3% increase
over the original contract. The new contract amount, inclusive of all change orders, is
$3,760,078.16 which represents a total increase of 6.7% over the original contract. A copy of
Change Order No. 3 for the Construction of the Highlands Phase II Golf Course
January 22,2009
Page 2
Change Order No. 3 is attached and addressed by project manager, Randy Trull in his attached
letter.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Highlands of Elgin Golf Course Leadership Team
FINANCIAL IMPACT
The cost of Change Order No. 3 with Ryan Central, Incorporated is $187,433.86. There are
sufficient funds budgeted ($6.315 million) and available ($358,311) in this project (509637) to
fund this change order. This change order will be charged to the Riverboat Lease Fund, account
number 275-0000-791.92-36, "Buildings & Structures," where there is $585,000 budgeted and
$145,426 available and the Riverboat Fund, account number 275-0000-791.92-36, "Buildings &
Structures,"where there is $482,910 budgeted and $111,468 available.
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve Change Order No. 3 with Ryan Central,
Incorporated in the amount of$187,433.86, as recommended.
2. The City Council may choose not to approve Change Order No. 3 with Ryan Central,
Incorporated in the amount of$187,433.86, as recommended.
Respectfully submitted for Council consideration.
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attachments
OF f/Ci
ti Memorandum
rte= City of Elgin
oriru>t���;
Date: February 16, 2009
To: Mike Lehman, Golf Services Director
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 09-22, Regarding change order no. 3 with Ryan Incorporated
Central for the construction of the Highlands Phase II Golf Course
Enclosed please find the above referenced agreement. Please distribute to the appropriate parties
and if needed, retain a copy for your records. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.