09-207 Resolution No. 09-207
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AGREEMENT
WITH WILLS BURKE KELSEY ASSOCIATES FOR PHASE 1 ENGINEERING SERVICES
FOR SPARTAN DRIVE RECONSTRUCTION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
Sean R. Stegall City Manager, and Diane Robertson, City Clerk, be and are hereby authorized and
directed to execute Amendment No. 1 to the agreement on behalf of the City of Elgin with Willis
Burke Kelly Associates, Inc. for Phase 1 design engineering and construction engineering services
for the Spartan Drive Reconstruction Project, a copy of which is attached hereto and made a part
hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: September 23, 2009
Adopted: September 23, 2009
Vote: Yeas: 6 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
R
FIRST AMENDMENT AGREEMENT
THIS FIRST AMENDMENT AGREEMENT is made and entered into thisa, a y ofxj.13 hw
2009, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter
referred to as "City) and WILLS BURKE KELSEY ASSOCIATES, Ltd., a corporation
organized and existing under the laws of the State of Illinois, (hereinafter referred to as the
"Engineer").
WHEREAS, the CITY and Robert H. Anderson and Associates entered into an agreement
dated June 11, 2008, wherein Robert H. Anderson and Associates referred to therein as
ENGINEER to provide certain professional services in conjunction with the Spartan
Drive Rehabilitation-McLean Boulevard to Lehr Drive, Elgin, Kane County, Illinois
(hereinafter referred to as the"ORIGINAL AGREEMENT" and the "PROJECT"); and
WHEREAS, ENGINEER is the successor-in-interest to Robert H. Anderson and
Associates; and"
WHEREAS, the parties hereto have each determined it to be in their best interest to amend
Original Agreement; and
WHEREAS, the CITY has determined that the proposed scope of the PROJECT should be
modified to include an additive alternate design to extend roadway lighting on Spartan Drive
from Lehr Drive to Randall Road, including Duffy Drive from College Green Drive to Spartan
Drive; and
WHEREAS, the CITY has determined that the proposed scope of the PROJECT should be
modified to include Construction Engineering Activities - Phase III Engineering Services; and
WHEREAS, the CITY has determined that the proposed schedule of the PROJECT be modified
to continue in September of 2009 with a contract completion date of July 31, 2010 requiring
additional professional engineering services; and
WHEREAS, the circumstances necessitating the change in performance contemplated by this
amendment were not reasonably foreseeable at the time ORIGINAL AGREEMENT was signed;
the change contemplated by this First Amendment Agreement is germane to the original
agreement as signed; and this First Amendment Agreement is in the best interests of City and is
authorized by law.
NOW, THEREFORE, for and in consideration of the mutual undertakings set forth in the
Original Agreement and the mutual undertakings set forth in this First Amendment Agreement,
and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows:
1. That Section 1 of the Original Agreement is hereby amended by adding a subparagraph D
and E thereof to read as follows:
wbk-1stamendment agrt-spartan drive_090902.docx - I - 08-0001
9/10/2009
"D. Engineer shall also provide design engineering for the additive alternate design to
extend roadway lighting on Spartan Drive from Lehr Drive to Randall Road,
including Duffy Drive from College Green Drive to Spartan Drive. The services
include concepts, design engineering services and bidding documents for the
project."
"E. Engineer shall also provide the services for the Project as outlined in
Engineer's Scope of Services document entitled "Construction Engineering
Activities, Attachment A — Phase III Engineering Scope of Services", for
Spartan Drive Rehabilitation - McLean Boulevard to Lehr Street, Elgin,
Illinois—Will Burke Kelsey Associate's proposal, dated September 9, 2009,
consisting of fifteen (15) pages, a copy of which is attached hereto and made
a part hereof as Attachment A. In the event of any conflict between the
terms of this First Amendment Agreement and the terms contained within
Original Agreement, the terms of this First Amendment Agreement shall
control."
2. That Section 2 of the Original Agreement is hereby amended by adding a subparagraph D
thereof to read as follows:
"D. The Engineer shall commence with the services for Phase III Construction
Engineering Activities of the Project on or before September 9, 2009, and
shall complete same no later than July 31, 2010 thereafter, unless such other
schedule is mutually agreed to by the City and Engineer."
3. That Section 4, paragraph A of the ORIGINAL AGREEMENT is hereby amended by
adding the following additional text to the end thereof:
For services provided by the ENGINEER, pursuant to this FIRST
AMENDMENT AGREEMENT, ENGINEER shall be reimbursed at the rate of
3.0 x the direct hourly rate of personnel employed on this PROJECT as set forth
in Attachment A of this FIRST AMENDMENT AGREEMENT, with the total fee
for such services not to exceed $228,185.28 regardless of the actual costs incurred
by the ENGINEER unless substantial modifications to the Scope of Work are
authorized in writing by the Director and approved by way of written amendment
to this agreement by the City Council of the CITY. As a result of this FIRST
AMENDMENT AGERMEENT, the total not-to-exceed payments to the
ENGINEER pursuant to the ORIGINAL AGREEMENT is in the amount of
$158,707.58 and pursuant to this FIRST AMENDMENT AGREEMENT is in the
amount of$228,185.28 thereby now providing for a total fee to the ENGINEER
not to exceed $386,892.86.
4. That Section 4, Paragraph C, last sentence, of the Original Agreement is hereby amended
by adding the following additional text to the end thereof:
WBK-1stAmendment Agrt-Spartan Drive_090902.docx - 2 - 08-0001
9/10/2009
Paragraphs 4(C), last sentence is hereby amended to read "The additional in-house direct
cost and services by other cost specified in Section 4(C) needs are included in the not-to
exceed figure of$386,892.86.
5. That the changes to the Original Agreement provided pursuant to this Amendment
Agreement are germane to the original contract as signed and this Amendment
Agreement is in the best interests of the City of Elgin and authorized by law.
6. That in the event of any conflict between the terms of this First Amendment Agreement
and the terms of the Original Agreement, the terms of this First Amendment Agreement
shall control.
7. Except as amended by the First Amendment Agreement, the Original Agreement between
the parties shall remain full force and effect.
IN WITNESS WHEREOF, the parties hereto have entered into and executed First Amendment
Agreement as of the date and year first written above.
CITY OF ELGIN WILLS /0 f
BUR KE - Y . S C ATES, LTD.
°:
By: Q. By: AN l' iL.� X11
City Manager John Wills, P.E
President
Attest: Attest:
_i//- - rf/%i -•'"[
City Clerk P . . C/ck, P.E
Vice President
WBK-1stAmendment Agrt-Spartan Drive_090902.docx - 3 - 08-0001
9/10/2009
City of Elgin� Agenda Item No. 17)
•
September 3, 2009
tam.,
L
TO: Mayor and Members of the City Council
FROM: Sean R. Stegall, City Manager ;xi; Are
Joe Evers, City Engineer ` 1,1'01111it'"
SUBJECT: Amendment No. 1 with Wills Burke Kelsey for Additional Design Engineering
and Construction Engineering Services for Spartan Drive Reconstruction Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider Amendment No. 1 to an agreement with Wills Burke Kelsey Associates
for additional Phase 1 design engineering services and construction services for the Spartan
Drive Reconstruction Project.
RECOMMENDATION
It is recommended that City Council authorize Amendment No. 1 with Wills Burke Kelsey
Associates in the amount of$228,185.28 and authorize staff to execute the necessary documents.
BACKGROUND
The original agreement for the Spartan Drive Reconstruction Phase 1 design engineering services
was with Robert H. Anderson of St. Charles. This firm has been sold and is now known as Wills
Burke Kelsey Associates (WBK). The original engineering services agreement for the subject
project($158,707.58) was authorized by City Council on May 27, 2008.
This project will provide for the rehabilitation of approximately 3,100 linear feet of Spartan
Drive from McLean Boulevard to Lehr Drive. This section of Spartan Drive is a 40 foot wide
concrete pavement with curb and gutter. It was constructed in the mid 1960's and has required
minimal annual maintenance. However, with the recent harsh winter weather, the street has
begun to deteriorate rapidly. The majority of deterioration is occurring along the construction
joints in the pavement. The pavement is rapidly approaching the end of its useful life and in
need of rehabilitation.
The final design and bid documents include rubilizing the existing concrete pavement,
replacement curb and gutter, replacement culverts, new storm sewers, new street lights, a bio-
Swale and landscaping. Rubilizing is a procedure to physically breakup the existing concrete
rik. pavement in place and use it as a flexible base for the new roadway.
Amendment No. 1 with WBK- Spartan Drive Construction
September 3,20094111,
Page 2
The amendment is attached as Exhibit A. The amendment includes engineering effort to
investigate and design a Light Emitting Diode (LED) type of lighting for all portions of Spartan
Drive. In addition, the amendment includes construction engineering which will include
meetings,utility coordinantion, administration,material testing,inspection and surveying.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT UV/S(1,-)
Amendment No. 1 with WBK will total $228,185.28. Funding for this amendment will be
included as part of the loan proceeds from Elgin Community College. The revised not-to-exceed
agreement amount with WBK will total $386,892.86. A budget adjustment will be required.
EGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve the amendment as recommended.
2. The City Council may choose not to authorize Amendment No. 1 with WBK and direct
staff to proceed with another alternative.
Respectfully submitted for Council consideration.
/je
FIRST AMENDMENT AGREEMENT
THIS FIRST AMENDMENT AGREEMENT is made and entered into this day of
2009, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter
referred to as "City) and WILLS BURKE KELSEY ASSOCIATES, Ltd., a corporation
organized and existing under the laws of the State of Illinois, (hereinafter referred to as the
"Engineer").
WHEREAS,the CITY and Robert H. Anderson and Associates entered into an agreement
dated June 11, 2008, wherein Robert H. Anderson and Associates referred to therein as
ENGINEER to provide certain professional services in conjunction with the Spartan
Drive Rehabilitation-McLean Boulevard to Lehr Drive, Elgin, Kane County, Illinois
(hereinafter referred to as the "ORIGINAL AGREEMENT" and the "PROJECT"); and
WHEREAS, ENGINEER is the successor-in-interest to Robert H. Anderson and
Associates; and"
WHEREAS, the parties hereto have each determined it to be in their best interest to amend
Original Agreement; and
WHEREAS, the CITY has determined that the proposed scope of the PROJECT should be
modified to include an additive alternate design to extend roadway lighting on Spartan Drive
from Lehr Drive to Randall Road, including Duffy Drive from College Green Drive to Spartan
Drive; and
WHEREAS, the CITY has determined that the proposed scope of the PROJECT should be
modified to include Construction Engineering Activities -Phase III Engineering Services; and
WHEREAS, the CITY has determined that the proposed schedule of the PROJECT be modified
to continue in September of 2009 with a contract completion date of July 31, 2010 requiring
additional professional engineering services; and
WHEREAS, the circumstances necessitating the change in performance contemplated by this
amendment were not reasonably foreseeable at the time ORIGINAL AGREEMENT was signed;
the change contemplated by this First Amendment Agreement is germane to the original
agreement as signed; and this First Amendment Agreement is in the best interests of City and is
authorized by law.
NOW, THEREFORE, for and in consideration of the mutual undertakings set forth in the
Original Agreement and the mutual undertakings set forth in this First Amendment Agreement,
and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged,the parties hereto agree as follows:
1. That Section 1 of the Original Agreement is hereby amended by adding a subparagraph D
and E thereof to read as follows:
wbk-1 stamendment agrt-spartan drive_090902.docx - 1 - 08-0001
9/3/2009
4111)
"D. Engineer shall also provide design engineering for the additive alternate design to
extend roadway lighting on Spartan Drive from Lehr Drive to Randall Road,
including Duffy Drive from College Green Drive to Spartan Drive. The services
include concepts, design engineering services and bidding documents for the
project."
"E. Engineer shall also provide the services for the Project as outlined in
Engineer's Scope of Services document entitled "Construction Engineering
Activities, Attachment A — Phase III Engineering Scope of Services", for
Spartan Drive Rehabilitation - McLean Boulevard to Lehr Street, Elgin,
Illinois—Will Burke Kelsey Associate's proposal, dated September 9, 2009,
consisting of fifteen (15)pages, a copy of which is attached hereto and made
a part hereof as Attachment A. In the event of any conflict between the
terms of this First Amendment Agreement and the terms contained within
Original Agreement, the terms of this First Amendment Agreement shall
control."
2. That Section 2 of the Original Agreement is hereby amended by adding a subparagraph D
thereof to read as follows:
"D. The Engineer shall commence with the services for Phase III Construction
Engineering Activities of the Project on or before September 9, 2009, and
shall complete same no later than July 31, 2010 thereafter, unless such other
schedule is mutually agreed to by the City and Engineer."
3. That Section 4, paragraph A of the ORIGINAL AGREEMENT is hereby amended by
adding the following additional text to the end thereof:
For services provided by the ENGINEER, pursuant to this FIRST
AMENDMENT AGREEMENT, ENGINEER shall be reimbursed at the rate of
3.0 x the direct hourly rate of personnel employed on this PROJECT as set forth
in Attachment A of this FIRST AMENDMENT AGREEMENT, with the total fee
for such services not to exceed $228,185.28 regardless of the actual costs incurred
by the ENGINEER unless substantial modifications to the Scope of Work are
authorized in writing by the Director and approved by way of written amendment
to this agreement by the City Council of the CITY. As a result of this FIRST
AMENDMENT AGERMEENT, the total not-to-exceed payments to the
ENGINEER pursuant to the ORIGINAL AGREEMENT is in the amount of
$158,707.58 and pursuant to this FIRST AMENDMENT AGREEMENT is in the
amount of$228,185.28 thereby now providing for a total fee to the ENGINEER
not to exceed $386,892.86.
4. That Section 4, Paragraph C, last sentence, of the Original Agreement is hereby amended
by adding the following additional text to the end thereof:
WBK-lstAmendment Agrt-Spartan Drive_090902.docx - 2 - 08-0001 4411)
9/3/2009
Paragraphs 4(C), last sentence is hereby amended to read "The additional in-house direct
cost and services by other cost specified in Section 4(C) needs are included in the not-to
exceed figure of$386,892.86.
5. That the changes to the Original Agreement provided pursuant to this Amendment
Agreement are germane to the original contract as signed and this Amendment
Agreement is in the best interests of the City of Elgin and authorized by law.
6. That in the event of any conflict between the terms of this First Amendment Agreement
and the terms of the Original Agreement, the terms of this First Amendment Agreement
shall control.
7. Except as amended by the First Amendment Agreement,the Original Agreement between
the parties shall remain full force and effect.
IN WITNESS WHEREOF, the parties hereto have entered into and executed First Amendment
Agreement as of the date and year first written above.
CITY OF ELGIN WILLS BURKE KELSEY ASSOCIATES,LTD.
By: By:
elk City Manager John Wills, P.E
President
Attest: Attest:
City Clerk P.J. Fitzpatrick,P.E
Vice President
rbk
WBK-1stAmendment Agrt-Spartan Dnve_090902.docx - 3 - 08-0001
9/3/2009
CONSTRUCTION ENGINEERING ACTIVITIES
ATTACHMENT A-PHASE III SCOPE OF SERVICES
SPARTAN DRIVE REHABILITATION(McLEAN BLVD TO LEHR DRIVE)
Elgin,Illinois
Route Spartan Drive-Mclean Blvd.To Lehr Dr.
Local Agency City of Elgin *Firm's approved rates on Ale with IDOT's
Section N/A Bureau of Accounting and Auditing:
Project - WBK 08-0001
Job No. N/A Multiplier(DLM) 3.00
Existing Structure No. N/A Complexity Factor(R) 0.0
Calendar Days 300
Method of Compensation:
Multiplier 2.8 0 (2.8+R)(DL)+II-IDC]
Multiplier 3.0 El (3.0+R)(DL)+IHDC] •
Date: 9/9/2009
Specific Rate 0 (x.x+R)(DL)+IHDC]
Lump Sum 0
0
Cost Estimate of Consultant's Services in Dollars
In-House
Element of Work Employee Classification Man- Payroll Payroll Costs (DLM+R)x Services by Direct Total
Hours Rate (DL) Payroll Cost Others Costs
(IHDCl
.1 Pre-Construction Activities $ - $ 442.65 $442.85
Engineer III 21.0 $34.65 $727.63 $2,182.89 $2,182.89
Engineering Technician II 14.0 $24.97_ $349.55 $1,048.64 $1,048.84
2 Construction Layout,As-Built Surveys,Verification Of Quantities $ - $25.25 -
Engineer III 45.0 $34.65 $1,559.21 $4,677.83 $4,677.63
Engineering Technician II 152.0 $24.97 $3,795.09 $11,385.28 $11,385.28
3 Utility Coordination and Conflict Resolution $ - $25.25
Engineer itl I 420 I $34.651 $1,455.281- $4,385.79 54,385.79
4 Resident Engineering Services $ - $ 8,350.93
Engineer III 647.0 $34.65 $22,417.96. $67,253.89 $87,253.89
Ervineeri5 Meetings and Coordination ng Technician II 486.0 $24.97 $12,134.32 $36,402.95 $38,402.95
$ •
$163.62
Engineer IV 48.0 $47.17 $2,264.34 $6,793.02_ $8,793.02
'Engineer III 50.0 $34.85 $1,732.45 $5,197.38 $5,197.38
6 Material Testing/inspection/Certification/Closeout $ 34,622.90 $35.00
Engineer V 4.0 $63.80 $255.18 $785.54 $765.54
Engineer til 97.0 $34.65 $3,380.98 $10,082.89 $10,08289
Engineering Technician I! 73.0 $24.97 $1,822.84 $5,487.93 $5,467.93
7 Administration/Management 3 - $ 124.50
Engineer IV I 114.0 I_ $47.171 $5,377.801 $18,133.41 $16,133.41
8 Design Supplement $ 8,009.00 $ 6,828.97
Totals I 1793.0 I I $ 57,252.40 I$ 171,757.21_ $ 40,631.90 $ 15,796.17 $ 228,185.28
Wills Burke Kelsey Associates
Exh A-DLM Page 1 of 15 ATTACHMENT A
Route Spartan Me-Mclean Blvd.To Lehr Dr. WORK HOUR ESTIMATE FOR CONSULTING SERVICES
Local Agency City Ot Elgin,Illinois CONSTRUCTION ENGINEERING ACTIVITIES
Section WA ATTACHMENT A-PHASE III SCOPE OF SERVICES
Project %MIK08.0001 SPARTAN DRIVE REHABILITATION(McLEAN BLVD TO LEHR DRIVE)
Engineering Engineer V Engtrueer IV Engineer III Engineer II Technician IV TaehNdantll TedadctennIIl Professional Oifice CoSub-Consultant In House andel
1 Pre-Conatnretlon Activities _ .
1.1,Review Plana and Specifications 6 6
1.2 Pre-construction setup 8 2
1.3 Initial Field Visit(Contractor Walk Through) 4 4 .
1.4 Photo Log Existing Conditions 2 ,
1.5 Coordinate Field Trailer and Staging Areas with Contractor 3 _
SUB-TOTAL 36.0 0.0 0.0 21.0 0.0 0.0 0,0 14.0 CO $ - $ 442.68
PERCENT 0% 0% 60% 0% 0% 0% 40% 0%
` x Construction Layout,Aa-Buda Surma,Verification Of Suantitas .
2.1 Hodiontel Control CoordNnation
Re-establish Intermediate site control points 2 4
2.2 Vertical Control Coordination -
Re-establsh bend.marks 2 8
23 Centerline Survey Coordination ,
Establish Roadway Centerline,PQTs,Pt's,POC's 2 0
2.4 Establish Easements and ROW line 3 12
2.5 Randaom Field Checks of Contractors Staking 8 40
2.6 Provide Support Surveys end Field Measurements for Quantity Documentation(Electronic) 16 40
2.7 Down ked raw survey dela for drawing preparation 10
2.8 Record Orawlrgs Surveys 12 24
I
SUB-TOTAL 197.0 0.0_ 60 45.0 0.0 0.0 0.0 162.0 CO $ • $ 26.28
PERCENT 0% 0% 23% 0% 0% 0% 77% 0%
_
3 talky Coordination and Conflfd Resolution
3.1 Field locate and Verify Utidaa , 8
3.2 Coordinate with Utilities to Resolves Conflicts 24_
3.3 Des19n andENNi tt$Due To Field Alluded Of OWN Conflicts 10
SUB-TOTAL 42.0 0.0 0.0 42.0 0.0 0,0 0.0 0.0 0.0 $ • $ 25.25
. PERCENT 0% 0% 100% 0% 0% 0% 0% 0%
Nis Burke Kelsey Associates ATTACHMENT A
2 of 15 Hours by Task
Route Spartan Drive-Mclean Bbd.To Lehr Dr, WORK HOUR ESTP ATE FOR CONSULTING SERVICES
Loa(Agency City Of Elgin,Illinois CONSTRUCTION ENGINEERING ACTIVITIES
Section WA ATTACHMENT A-PHASE III SCOPE OF SERVICES
Project WBK084001 SPARTAN DRIVE REHABIUTATION(McLEAN BLVD TO LEHR DRIVE)
Engineer V Engineer IV Engineer 111 Engineer II Engineering Engineering OleosSub-Consultant In House Direct
TeetWden IV Tedmidan III Technician II Professional Costs Costs
4 Resident Engineering Services • - ,
4.1ConstrucOon Observarlon _ 300 . _ 200
4.2 Canino:don Documentation(IDR,Field Book.Letters,Memos,etc) 7650
4.3 Resident Enflaming Cootdnetan 60 1 .
_ 4.4 Field Measurements(nal-Instrument Geld ONO 30 _ 60 _
4A Change Orders 30 18
4.6 Pay Estimates 40 40
4.8 Final Quantity Determination 24 _ 24
4.8 Final Inspection 12 12
4.7 Final Papers20 20
4.8 Record Drawings,Fled Markups(Penciled Relines) 18 36
40 Record Drawings(CADD dravi npa) _ F
- 4.10 Punches!and Closure 12 12
4.11 Traffic Control Inspections 6
, 4.12 f teeldy Reports to City 38 _ 20 .
SUB-TOTAL 1133.0 0.0 0.0' 647.0 0.0� 0.0 0.0 488.0 r 0.0 r . $ $,310.83
PERCENT 0% 0% 57% 0% 0% 0%� 43% 0%
5 Meetings and Coordination ,
5,1 CI%Pr000nsbta8on Meeting(1 Meeting) . 3 _ 3
6.2 Bf weldy Contraador Coordination Meetings(Assume 14 Meetings) 21 _ 21
6.3 Local Agency McMrlgs(Assume 2 Meetings) 4 4
6.4 Special Utility Coordination Meeting(Assume 1 Meeting) 2 2
5,6 Night Inspection for Street Ughting Tum On Meeting(Assume 1 Meeting) 2 ,
5,8 Meeting Minutes end Peeled Memos(Assure 18 Meetings! 14 14 •
5.7 Final City Ooaane leton Audis and Resolution 4 4
SUBTOTAL 8U01 OA 48.0 60.0 0.0 0.0 0.0 0.0 0.0'S . $ 163.62
PERCENT 0% 49% 51% 0% 0% 0% 0% 0%
_ 0 %atonal Testis pectic&CcrtMcatoMClo»out ,
8,1 Coordination Tenting Suboorstltant for OA Teeing , 23 23 t
6,2 Materiel Catlfinton,Documentation,MOT Audit and Closeout 60 80
8.3 Shop Drawing Review 4 24
8A Testing Per IDOT Requirements(S,T.A,T.E.Testing,Li0.) $ 36022,00
SUBTOTAL 174.0 4.0 0.0 87.0 0.0 0.0 0.0 73.0 0.0 S 3022.80 S 35.00
PERCENT 2% 0% 56% 0% 0% 0% 42% 0%
ins Burke Kelsey Associates ATTACHMENT A
3 of 15 Hours Task '
.01
Route Spartan Drive.Mclean Blvd.To Lein Dr. WORK HOUR ESTIMATE FOR CONSULTING SERVICES
Local Agency City Of Elgin,Ukrds CONSTRUCTION ENGINEERING ACTIVITIES
Section tVA ATTACHMENT A-PHASE III SCOPE OF SERVICES
Protect WBK oe•000+ SPARTAN DRIVE REHABILITATION(MCLEAN BLVD TO LEHR DRIVE)
Engineedng Engineering Engineer V Engineer W Engineer ill Engineer 0 Technician N TechnkcaTechnicianTechnician II ProfessionalCCosts
Costs l In House Diad
7 Administration/Management •
7.1 Project administrative set-ub 4
r 7.2 Scope of wods Reviews&Schedule Monitoring 16
7.9 Budget Control&Manpower PlannInO 26
1,4 Prefect team meetings(Internal) 6 .
7.5 Contract adminlsMaSon • 12 ,
7.6 BHveetdy Progress Reports 12
7.7 Oeneral Administration 40
SUB-TOTAL 114.0' 0.0 114.0 0.0 0.0 0.0 0.0 0.0 0.0 $ - $ 124.60
PERCENT 0% 100% 0% 0% 0% 0% 0% 0%
6 Design Supplement
8.1 Additional Some Required By City During Phase 11 Design r $ 6,009.00.
SUB-TOTAL OA o.6 0.0 0.0 0.0 0.0 0.0 0.0 0.0'S 6,009.00 S 8,626.97
PERCENT ODfVAI ROIVAI ADIVIOI SIDN/0! ODIV101 #DN/O! $DNro! 6DNl01
TOTALS 1793.0' 4.0 162.0 902.0 0.0 OA 0.0 726.0 0.0 S 40.651.90 $ 15,196.17
PERCENT 0% 9% 60% 0% 0% 0% 40% 0%
•
WINBurke Kelsey Associates ATTACHMENT A
4 of 15 Hours by Task
SPARTAN DRIVE REHABILITATION (McLEAN BLVD TO LEHR DRIVE)
City of Elgin
CONSTRUCTION ENGINEERING ACTIVITIES
ATTACHMENT A- PHASE III SCOPE OF SERVICES
Wills Burke Kelsey Associates, Ltd.
2010 2011 2012 2013 2014
item 2009 Projected Projected Projected Projected Projected
ctual Rate @ 3.0% @ 3.0% a@ 3.0% @ 3.0% @ 3.0%
Increase Increase Increase Increase increase
Average Hourly Rate as a 100.0% 103.0% 106.1% 109.3% 112.6% 115.9%
Percent of 2008 Rate
Estimated Months of Contract in 4 7 0 0 0 0
Given Year
% of Project Duration 36.36% 63.64% 0.00% 0.00% 0.00% 0.00%
Extension 0.364 0.655 0.000 0.000 0.000 0.000
Weighted Project Hourly Rate ; �� ��, ; � E ,i'�r ��i �:� ��� ft �1 ixT i I '?,"1, it,
Multiplier ti 1.0191
Project Duration: September 14, 2009 to July 31, 2010 = 11 months
Allowed Percentage Escalation 3.00% 1.030
Wills Burke Kelsey Associates ATTACHMENT A
'44111) j of 15 Escalation Factor
j
• t
SPARTAN DRIVE REHABILITATION(McLEAN BLVD TO LEHR DRIVE)
City of Elgin
CONSTRUCTION ENGINEERING ACTIVITIES
ATTACHMENT A-PHASE Ili SCOPE OF SERVICES
Escalation Factor 1.0191
Description 2009 Rates Adjusted Rate
Engineer VI $ 66.00 $ 67.26
Engineer V $ 62.60 $ 63.80
Engineer IV $ 46.29 $ 47.17
Engineer III $ 34.00 $ 34.65
Engineer II $ 25.00 $ 25.48
Engineering Technician IV $ 45.72 $ 46.59
Engineering Technician III $ 36.58 $ 37.28
Engineering Technician II $ 24.50 $ 24.97
Engineering Technician 1 $ 14.50 $ 14.78
Senior Scientist V $ 53.00 $ 54.01
Resource Planner V $ 54.00 $ 55.03
Resource Planner III $ 21.50 $ 21.91
Env. Res Spec III $ 24.00 $ 24.46
Env. Res Spec II $ 22.00 $ 22.42
GIS Analyst $ 24.00 $ 24.46
Administrative Manager $ 25.00 $ 25.48
Office Professional $ 15.00 $ 15.29
ril1/4
VVills Burke Kelsey Associates ATTACHMENT A
6 of 15 Average Hourly Rates
In-House Direct Costs (IHDC)
Route Spartan Drive-Mclean Blvd.To Lehr Dr.
Section
County Kane
Job No. N/A
Consultant Wills Burke Kelsey Associates,Ltd. TASK 1 TASK 2 TASK 3
CONSTRUCTION ENGINEERING ACTIVITIESConstruction Layout,As-
Utility Coordination and
ATTACHMENT A-PHASE Ill SCOPE OF SERVICES Pre-Construction Activities Built Surveys,Verification Conflict Resolution
Of Quantities
ITEM UNITS UNIT COST QUANT. TOTAL COST QUANT. TOTAL COST QUANT. TOTAL COST
l
DIRECT COSTS
Postage Letters EACH $0.42 $0.00 $0.00 $0.00
Postage&Shipping(UPS,Fed-Ex) UNIT $1.00 $0.00 $0.00 $0.00
Travel Mileage DAY $45.00 $0.00 $0.00 $0.00
Travel Mileage MILE $0.505 50 $25.25 50 $25.25 50 $25.25
24 x 36 BW Bond Plots SHEET $0.60 172 $103.20 $0.00 $0.00
24 x 36 Color Bond Plots SHEET $2.00 $0.00 $0.00 $0.00
24 x 36 Vellum Plots SHEET $5.40 $0.00 $0.00 $0.00
24 x 36 Mylar Plots SHEET $6.00 $0.00 $0.00 $0.00
8%x 11 BW Photocopies SHEET $0.07 2,400 $168.00 $0.00 $0.00
11 x 17 BW Photocopies SHEET $0.17 860 $146.20 $0.00 $0.00
8 i4 x 11 Color Photocopies SHEET $1.00 $0.00 $0.00 $0.00
11 x 17 Color Photocopies SHEET $2.00 $0.00 $0.00 $0.00
24 x 36 Display Boards EACH $4.00 $0.00 $0.00 $0.00
Small Report Assembly&Binding EACH $40.00 $0.00 $0.00 $0.00
Medium Report Assembly&Binding EACH ' $75.00 $0.00 $0.00 $0.00
Large Report Assembly&Binding EACH $100.00 $0.00 $0.00 $0.00
Photographs EACH $0.75 $0.00 $0.00 $0.00
Video Tapes EACH $4.00 $0.00 $0.00 $0.00
Survey Equipment Rental UNIT $1.00 $0.00 $0.00 $0.00
Permit Review Fees UNIT $1.00 $0.00 $0.00 $0.00
Title Commitments&Renewal EACH $350.00 $0.00 $0.00 $0.00
Wetland Banking Fee UNIT $1.00 $0.00 $0.00 $0.00
SuuTotals $442.65 $25.25 $25.25
Totals $7,187.20
Wills Burke Kelsey Associates ATTACHMENT A
7 of 15 In-House Direct Costs
-#41
1 / -"")
In-House Direct Costs (IHDC)
Route Spartan Drive-Mclean Blvd.To Lehr Dr.
Section
County Kane
Job No. WA
Consultant Wills Burke Kelsey Associates,Ltd. TASK 4 TASK 5 TASK 6
CONSTRUCTION ENGINEERING ACTIVITIES Resident Engineering Material
Meetings and Coordination Testingllnspectlo
ATTACHMENT A-PHASE III SCOPE OF SERVICES Services NCertitica
tion/Closeout
ITEM UNITS UNIT COST QUANT. TOTAL COST QUANT. TOTAL COST QUANT. TOTAL COST
DIRECT COSTS
Postage Letters EACH $0.42 $0.00 $0.00 $0.00
Postage&Shipping(UPS,Fed-Ex) UNIT $1.00 $0.00 $0.00 $0.00
Travel Mileage DAY $45.00 117 $5,265.00 $0.00 $0.00
Travel Mileage MILE $0.505 1,485 $749.93 324 $163.62 $0.00
24 x 36 BW Bond Plots SHEET $0.60 $0.00 $0.00 $0.00
24 x 36 Color Bond Plots SHEET $2.00 84 $168.00 $0.00 $0.00
24 x 36 Vellum Plots SHEET $5.40 $0.00 $0.00 $0.00
24 x 36 Mylar Plots SHEET $6.00 $0.00 $0.00 $0.00
8 Y2 x 11 BW Photocopies SHEET $0.07 $0.00 $0.00 500 $35.00
11 x 17 BW Photocopies SHEET $0.17 $0.00 $0.00 $0.00
8Yx 11 Color Photocopies SHEET $1.00 $0.00 $0.00 $0.00
11 x 17 Color Photocopies SHEET $2.00 84 $168.00 $0.00 $0.00
24 x 36 Display Boards EACH $4.00 $0.00 $0.00 $0.00
Small Report Assembly&Binding EACH $40.00 $0.00 $0.00 $0.00
Medium Report Assembly&Binding EACH $75.00 $0.00 $0.00 $0.00
Large Report Assembly&Binding EACH $100.00 $0.00 $0.00 $0.00
Photographs EACH $0.75 $0.00 $0.00 $0.00
Video Tapes EACH $4.00 $0.00 $0.00 $0.00
Survey Equipment Rental UNIT $1.00 $0.00 $0.00 $0.00
Permit Review Fees UNIT $1.00 $0.00 $0.00 $0.00
Title Commitments&Renewal EACH $350.00 $0.00 $0.00 $0.00
Wetland Banking Fee UNIT $1.00 $0.00 $0.00 $0.00
Sub-Totals $6,350.93' $163.62 $35.00
Totals 37,167.20
Wills Burke Kelsey Associates ATTACHMENT A
8 of 15 In-House Direct Costs
In-House Direct Costs (IHDC)
Route Spartan Drive-Mclean Blvd.To Lehr Dr.
Section
County Kane
Job No. N/A
Consultant Wills Burke Kelsey Associates,Ltd. TASK 7
CONSTRUCTION ENGINEERING ACTMTIES Administration/
ATTACHMENT A-PHASE III SCOPE OF SERVICES Management
ITEM UNITS UNIT COST QUANT. TOTAL COST
DIRECT COSTS
Postage Letters EACH $0.42 25 $10.50
Postage&Shipping(UPS,Fed-Ex) UNIT $1.00 100 $100.00
Travel Mileage DAY $45.00 $0.00
Travel Mileage MILE $0.505 $0.00
24 x 36 BW Bond Plots SHEET $0.60 $0.00
•
24 x 36 Color Bond Plots SHEET $2.00 $0.00
24 x 36 Vellum Plots SHEET $5.40 $0.00
24 x 36 Mylar Plots SHEET $6.00 $0.00
8%x 11 BW Photocopies SHEET $0.07 200 $14.00
11 x 17 BW Photocopies SHEET $0.17 $0.00
8%x 11 Color Photocopies SHEET $1.00 $0.00
11 x 17 Color Photocopies SHEET $2.00 $0.00
24 x 36 Display Boards EACH $4.00 $0.00
Small Report Assembly&Binding EACH $40.00 $0.00
Medium Report Assembly&Binding EACH $75.00 $0.00
Large Report Assembly&Binding EACH $100.00 $0.00
Photographs EACH $0.75 $0.00
Video Tapes EACH $4.00 $0.00
Survey Equipment Rental UNIT $1.00 $0.00
Permit Review Fees UNIT $1.00 $0.00
Title Commitments&Renewal EACH $350.00 $0.00
Wetland Banking Fee UNIT $1.00 $0.00
Sub-Totals $124.50
Totals $7,187.20
Wills Burke Kelsey Associates 9 of 15 In-House ATTACHMENT
t A
j j j
.
rRoute: Spartan Drive Rehabilitation •
f Local Agency: City Of Elgin
County: Kane County, Illinois
Amendment: One
CONSTRUCTION ENGINEERING ACTIVITIES
ATTACHMENT A—PHASE HI SCOPE OF SERVICES
The Construction Administrator will serve as the City of Elgin's representative for the entire
construction project as assigned by the City.As such he will function as an extension of the City's
staff and be responsible for overall implementation and management of the project. They will
include implementation of City policies,program administration, coordination and monitoring of
consultants and contractors providing overall management control and direction to insure
completion of the construction project in accordance with the City's objectives of cost,time and
quality.The Construction Administrator will work closely with and report to the Director of Public
Works or his designee.
UNDERSTANDING OF THE PROJECT
General.The project limits is generally described as follows:The proposed Spartan Drive
roadway will upgrade the existing four lane facility to four through lanes and a median. The
median will serve as a left-turn lane, a two-way left-turn lane, a flush median, and a raised,
landscaped median. The limits of construction along Spartan Drive will be Sta. 9+87 to Sta.
72+77.69. The full reconstruction limits of Spartan Drive will be Sta. 16+06 to Sta.72+77.69.
The existing drainage system along Spartan Drive will be upgraded to accommodate the
proposed improvements.
Contract Duration.This project was on an April 6,2009 letting with an anticipated construction
start no earlier than September 1, 2009 and no later than October 1,2009. The contract
completion date is assumed no later than July 31,2010.
Construction Year 2009. For estimating purposes,we are assuming that the contractor will start
work on September 14, 2009 and generally work a six-day work week(Mon.-Sat)with overtime
on those days September 14, 2009 through November 20, 2009(10 hour work days excluding
Sunday or holidays)and from November 21,2009,work a normal five-day work week(Mon.-Fri.)
with no overtime on those days through December 2009(8 hour work days excluding Saturday,
Sunday or holidays). It is assumed that the construction will suspend for the winter month of
December 2009 through April 2010 although time is estimated to continue with record keeping,
documentation, record drawings, construction coordination, and general project administration.
. Construction Year 2010.We are assuming that the contractor will resume work on May 3,2010
and generally work a six-day work week(Mon.-Sat.)with overtime on those days May 3, 2010
through June 30,2010(10 hour work days excluding Sunday or holidays)substantially
completing construction work on or before June 30, 2010 and final completion including punch list
and documentation closeout by July 31,2010.
Spartan_PhIll Attachement A 090909.docx Pages 10 of 15 ATTACHMENT A
Route: Spartan Drive Rehabilitation
Local.Agency: City Of Elgin411)
County: Kane County, Illinois
Amendment One
Staff.It is anticipated that the construction engineering services will begin on or about September
14,2009 and end on July 31, 2010,which includes time required for documentation preparation
prior to project start-up and'closeout of project documentation.
It is assumed during the major working months of September through November 2009 the project
will be staffed with two(2)full time field personnel consisting of the Resident Engineer and Field
Technician. It is estimated that an average of 100 hours/week for 11 weeks will be expended by
the Resident Engineer and the support staff.
It is assumed that during the non-construction months of December 2009 through April 2010 the
project will be staffed with one part-time person consisting of the Resident Engineer. It is estimate
that approximately 40 hours per month will be expended by the Resident Engineer and
management staff for this effort
It is assumed during the major working months of May through June 2010 the project will be
staffed with one (1) full time field personnel consisting of the Resident Engineer and one (1) part
time field personnel consisting of a Field Technician. It is estimated that an average of 30
hours/week for 28 weeks will be expended by the Resident Engineer and the support staff.
Additional time required by the Engineer beyond what is identified herein shall be subject for a
supplement to this engineering agreement
Summary. The Scope of Services for the Phase III Engineering involves a comprehensive effort
to provide field inspection to assure the project completion is in accordance with the contract
documents and plans. Included in this Phase III scope will be Quality Assurance Testing of
materials,field inspection and documentation of work and quantities, record drawings,contractor
coordination, preparation and submittal of cost estimates and change orders,final processing,
and survey support to assist in documentation of measured quantities and record drawings.
TASK I-PRE-CONSTRUCTION ACTIVITIES
Review of Existing Data. Resident Engineer and staff review of plans, specifications and
• contract documents and implement task required from pre-construction meeting.
Project Set-up. Pre-construction set-up, which includes file and document organization,
prepare hard and electronic files such as pay request, IDR, weekly report, change order,
traffic control, material inspection, shop drawings, quantity documentation and erosion control
report forms and other files and forms required by the City.
Contract Walk Through. A site visit and walk through with the contractor to access any
changes to site such as demolition completed by the City, utility installations since final design
was completed, and review all existing conditions.
Document Site Conditions.Create a photo log of site conditions with contractor present
Staging Areas. Coordinate contractor and engineer's field trailer location and equipment and
material storage areas with contractor.
Spartan_Phui Attachement A 090909.docx Pages 11 of 15 ATTACHMENT A411)
Route: Spart
Local Agency: City Ofan ElginDrive Rehabilitation
County: Kane County, Illinois
Amendment One
TASK II -CONSTRUCTION LAYOUT,AS-BUILT SUVEYS,VERIFICATION OF QUANTITIES
Datum Control and Survey Coordination. All construction layout and staking shall normally
be provided by the Contractor and paid for by the item "Construction Layout". The Resident
Engineer and or his/her staff shall recover and identify all horizontal control points,
benchmarks, right-of-way corners (for newly acquired parcels), establish the centerline and
right-of-way prior to construction.The Resident shall instruct Contractor to submit copies of all
field book information regarding layout on a daily basis to be retained in the Resident's file.
Construction Layout Verification. The Resident and or his/her staff shall use standard
survey methods to randomly check all horizontal locations and elevations for every staking
operation. The Resident and or his/her staff shall document all layout checks in a field book.
In the event that an error is found, the Resident shall notify the Contractor immediately and
insure that he/she corrects the error as soon as possible.
Quantity Verification. The Resident and or his/her staff shall use standard survey methods
to be used in the preparation of quantity verification, such as cross section for earthwork.
Record Drawing. The Resident and or his/her staff shall provide necessary surveys to be
used in the development of a complete set of record drawings(as built plans)to City Of Elgin
ribk for their records.
TASK III-UTILITY COORDINATION
Verify Utilities. The Resident Engineer will be responsible for reviewing the utility locates and
verifying the locations to the plans prior to the start of the construction. The Resident
Engineer will coordinate any discrepancies between the utility and the plan with the utility.
Coordination with Utilities. Although the Resident Engineer is not responsible for the
utilities, the Resident will assist the contractor and the City in the coordination of utility
conflicts, adjustments, and relocations.
TASK IV-RESIDENT ENGINEERING SERVICES
Based on the aforementioned discussion of contract time and the engineering contract
requirements,the following estimate of construction engineering man-hours is proposed:
Resident Engineer. The Resident Engineer will be responsible for managing the engineering
field staff and the following contractual items of work:
• Handle all project administrative correspondence including preparation of all written
documents and correspondence requiring the City's and Director's signature and
authorization. Maintain a file on all project correspondence and records to include daily
construction reports prepared by the construction staff.
Spartan_Phll{ Attachement A 090909.docx Pages 12 of 15 ATTACHMENT A
Route: Spartan Drive Rehabilitation
Local Agency: City Of Elgin
County: Kane County, Illinois
Amendment: One
• Recommend necessary or desirable changes to the Director and the Design Engineer,
review requests for changes, and handle all administrative aspects to include contractor
negotiations,formai preparation and submission with recommendation to the Project
Director.
• Consider and evaluate suggestions and requests for modifications in drawings and
specifications which may be submitted by the contractor and make recommendations to
the Construction Administrator with any time and cost implications for final decision.
• Direct client contact on project related issues.
• Observe and document traffic control.
• Observe daily construction observation for compliance to the plans and specifications.
• Quality control of construction engineering staff.
• Maintain daily record of contractor's activities.
• Prepare and submit all partial and final payment estimates, change orders, records,
certifications,documentation, and reports.
• Prepare and submit all partial and final material documentation.
• Punch list and closure.
• Field markup of record drawings(penciled redlines).
• Shop drawing review and processing.
• Conduct project meetings(as required).
• Together with the Construction Administrator conduct a final inspection with the City
Engineer, Public Works Operations, and Water Division as appropriate, Project Manager
and the general contractor. Prepare a final punchlist and thereafter insure that the
contractor completes same in an expeditious fashion. Notify the Construction
Administrator in writing when all work is completed and ready for final payment.
Staff Engineer. Inspector, Technician, and Clerk
This estimate assumes that a staff engineer, inspector,technician and a clerk will be required •
to assist the Resident Engineer in the field and in the office with the following contractual
items of work:
• Provide Support to the Resident Engineer.
•• General inspection and shop drawing reviews.
• Provide initial geometric control for contractor.
• Measurement and computation of pay items and quantities.
• Typing and distribution of meeting minutes, reports and change orders.
• Field observation and recording of contractors work.
• Completion and drafting of record drawings(CADD Drawings).
Spartan Phil! AttachementA 090909.doct Pages 13 of 15 ATTACHMENTA
•
Route: Spartan Drive Rehabilitation
Local Agency: City Of Elgin
County: Kane County, Illinois
Amendment One
TASK V-MEETINGS AND COORDINATION
• Prior to the start of construction, it is assumed that City will arrange a pre-construction
conference. All personnel involved with the project, including all necessary utility
representatives, Contractor's personnel, construction supervision personnel, local agency
representatives, and City Of Elgin staff shall be requested to attend. The Resident
Engineer shall be required to attend, run, provide agenda and take meeting minutes to be
submitted to the City Of Elgin with copies sent to all other attendees no later than 7 days
after the date of the pre-construction conference. (Assume 1 meeting)
• Bi-weekly coordination meetings shall be scheduled and coordinated by the Resident
Engineer. These meetings shall be for the purpose of coordinating construction activities
for the upcoming week, and any other important issues that may arise. The Resident
Engineer shall be required to attend, run, and provide meeting minutes to be submitted to
the Contractor and City Of Elgin no later than 7 days after the date of the coordination
meeting. (Assume 14 meetings).
• Local agency meeting (City, ECC, etc) will be coordinated by the Resident Engineer.
These meetings shall be for providing the City information related to construction issues,
budget, scheduling, and other important issues that may arise regarding work within the
project limits.The Resident Engineer shall be required to attend, run, and provide meeting
minutes to be submitted to the City Of Elgin no later than 7 days after the date of the
coordination meeting. (Assume 3 meeting).
• Utility coordination meeting shall be scheduled and coordinated by the Resident Engineer.
This meeting shall be for coordinating the scheduling of construction activities in
conjunction with utility relocates and adjustments. The Resident Engineer shall be
required to attend, run, and provide meeting minutes to be submitted to the utility
companies, contractor, and City Of Elgin no later than 7 days after the date of the
coordination meeting. (Assume 1 meeting).
• Street Lighting turn-on meeting with City shall be scheduled and coordinated by the
Resident Engineer. This meeting shall be for coordinating the scheduling the turn-on, and
final approval of the new street lights. The Resident Engineer shalt be required to attend,
run, and provide meeting minutes to be submitted to City and contractor no later than 7
days after the date of the coordination meeting. (Assume 1 meeting).
TASK VI—MATERIAL TESTINGIINSPECTION!CERTIFICATION/CLOSEOUT
The Contractor will be required to provide the Quality Control testing required by the plans and
specifications. The Phase Ill Engineering Services will be required to provide the subsequent
Quality Assurance testing. The testing requirements and frequency of testing will be as required
and outlined in the IDOT Manual for Materials Testing Inspection and Procedures.
(Pik Spartan...Rhin Attachement A 090909.docx Pages 14 of 15 ATTACHMENT A
Route: Spartan Drive Rehabilitation
Local Agency: City Of Elgin
County: Kane County, Illinois
Amendment One
An outside geotechnicaVtesting firm (sub-consultant) will be utilized to provide the Quality
Assurance Testing required by the City of Elgin and will be responsible for, but not limited to,the
following contractual items of work:
• Concrete field and plant inspections that include: testing of concrete mixtures and
completion/submission of reports needed, transporting and testing of concrete cylinders
and reporting results.
• HMA field and plant inspections that include: testing of hot mix asphalt mixtures and
completion/submission of reports needed reporting results.
• Aggregate and soils sampling and testing.
• Subgrade recommendations.
• Quality control of materials and enforcement of the contract provisions through the
Resident Engineer.
• Preparation and submittal of material records,documentation and reports as needed
A contract proposal for the above mentioned sub-consultant services have been included. The
agreement is estimated at$26,000.00 has been included to provide for these services. The sub-
consultant fee wilt include all labor, material,testing and travel costs.
TASK VII -PROJECT ADMINISTRATION/MANAGEMENT
A Senior Project Manager with extensive engineering design and construction experience will be .44)
assigned the dual role of Project Manager/Project Engineer. This individual will be responsible
for the following contractual items of work
• Ongoing consultation with project staff
• Quality assurance of field testing of materials.
• Quality assurance of construction work in progress and the enforcement of the contract
provisions.
• Quality assurance of all project reports, pay estimates, change orders, records,
documentation and reports.
• Attend conferences and job site meetings as needed.
• Regular job site visits.
• Project closeout review and guidance.
Spartan Phtll Attac hement A_090909.docx Pages 15 of 15 ATTACHMENT A
4OFEt
` Ci
M . Memorandum
%j4T City of Elgin
o, _
,n v'.
9R4T ED FEs
Date: September 28, 2009
To: Joe Evers, City Engineer
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 09-207, Adopted at the September 23, 2009, Council Meeting
Enclosed you will find the agreement listed below. Please retain a copy for your records. If you
have any questions please feel free to contact our office 847-931-5660 and we will do our best to
assist you. Thank you.
Amendment No. 1 to Agreement with Wills Burke Kelsey Associates for Phase 1
Engineering Services for Spartan Drive Reconstruction Project