09-191 4
Resolution No. 09-191
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINA I IN THE CONTRACT WITH
K2N CREST, INC. FOR 2008/2009 ROOF REP I ACEMENT PROJECTS
WHEREAS,the City of Elgin has heretofore entered i to a contract with K2N Crest,Inc.for
2008/2009 Roof Replacement Projects; and
WHEREAS, it is necessary and desirable to modify th- terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE i ITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Sean R, Stegall,City Manager,be an* is hereby authorized and directed to
execute Change Order No. 1 and Final, a copy of which is attai hed hereto and made a part hereof by
reference.
s/Ei Schock
Ed S, hock, Mayor
Presented: August 26, 2009
Adopted: August 26, 2009
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
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City of Elgin
Chan•e Order
ELGIN,ILLINOIS
PROJECT No.39730
CHANGE ORDER No. 1 AND FINAL
CONTRACT: Roof Replacement Police Facility, Public Works and ERC 2008
SCOPE: K2N Crest was hired by the City to provide bidding do uments and project observation for the
replacement of the Police and Public Works roofs and their cont .ct was amended to include the ERC
roof. As the old roofs were removed conditions were revealed w ich caused additional work on the part
of the roofing contractor. This work extended the number of wor ing days for the contractor and also
project observation time for the consultant. These conditions cou d not be seen prior to the removal of
the old roof.
REASONS FOR CHANGE: This Change Order No. 1 and 'final is in the best interests of the
City and is authorized by law. The necessity for the chang:s was unforeseen at the time of the
original agreement, and the changes contemplated hereby e germane to the original agree-
ment.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
ORIGINAL CONTRACT AMOUNT: $152,880.00
CHANGE ORDER No. 1 and Final
Rebidding due to purchasing error $1,04:.00
Structural evaluation relating to new roof openings $1,501.00
Additional project observation for Police $3,94..08
Additional project observation for Public Works $8,411 .60
TOTAL FOR CHANGE ORDER NO. 1 and Final: ADD $14,905.68
TOTAL REVISED CONTRACT AMOUNT: $167,785.68
The original amount of the contract with K2N Crest, Inc. is $152,:80.00. Change Order No. 1 and Final
will increase the original contract amount by a total of$14,905.68 that sum representing 9.7 percent of
the original contract amount. The new contract amount, inclusive .f all change orders is $167,785.68.
OTHER CONTRACT PROVISIONS: All other contract provis ons remain the same.
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CHANGE ORDER No. 1 and Final
Agreed to this /6 th day of July,2009.
Recommended by:
By: Rich Hoke
Title: Building Maintenance Superintendent
Date: July 16,2009
Signature:
Accepted by:
Party of the Second Part (Contractor)
By: Bill Early
Title: Senior Associate
Date: July 13,2009
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Sean Stegall
Title: City Manager
Date: AP/ AOT? 9
Signature: ,bill d
F:\Legal Dept\forms\Change Order Form.doc
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City of Elgin Agenda Item No.
n
August 6,2009 ,
TO: Mayor and Members of the City Council
'-' ia.nkiaily Stable
FROM: Sean R. Stegall, City Manager ' — city(.nvrm nrnt
Rich Hoke, Building Maintenance Superinten sent
SUBJECT: Change Order No. 1 and Final for K2N Crest
PURPOSE
The purpose of this memorandum is to provide the Mayor ans members of the City Council with
information to approve Change Order No. 1 and Final in th- contract with K2N Crest, Inc. for
consulting and project management services in relation t. 2008 and 2009 roof replacement
projects.
r RECOMMENDATION
It is recommended that the City Council approve Change Or.er No. 1 and Final with K2N Crest,
Inc. of Oak Brook, IL for additional project observation time . d structural analysis in relation to
replacement and repair of rotted roof decking at the Public Works and Police facilities in the
amount of$14,905.68.
BACKGROUND
On March 14, 2007, the City Council awarded a contract t• K2N Crest, Inc. in the amount of
$119,985 for consulting and project management services rel.ting to the replacement of roofs on
the Police Facility, Public Works, Slade Avenue Water Ph t and the Lord's Park restroom
building. On March 12, 2008, the City Council approved an amendment in the amount of
$32,895 to add services relating to the replacement of the oof on the East Side Recreational
Center in accordance with the terms of the original contract.
As the project progressed and the old roofing material wa. removed, unexpected conditions
relating to the roof deck on both the Police and Public Wor s facilities were discovered. The
additional repairs to the decking caused the contractor to wor additional days beyond what was
originally allowed. The additional days to complete the rep.'rs also meant additional days of
project observation and some structural analysis for the consul ant.
row A copy of Change Order No. 1 and Final is attached for your i ormation.
Change Order No. 1 and Final to K2N Crest
August 6, 2009
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
TillkFINANCIAL IMPACT
The cost of this change order with K2N Crest, Inc. will total $14,905.68. The monies required to
fund this change order are recommended to be transferred from the General Fund, account 010-
3701-742.40-04 "Building Maintenance-Painting Services" ($107,700 budgeted and $93,800
available)to 010-3701-742.30-99, "Professional Services". The overall roof replacement project
totaled$1.674 million.
vA0)/EGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve Change Order No. 1 and Final with K2N Crest,
Inc. in the amount of$14,905.68.
2. The City Council may choose not to approve Change Order No. 1 and Final with K2N
Crest Inc. in the amount of$14,905.68.
Respectfully submitted for Council consideration.
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Attachment
1
r, Change Order No. 1 and Final to K2N Crest
August 6,2009
Page 3
ELGIN,ILLINOIS
PROJECT No.39730
CHANGE ORDER No. 1 AND FINAL
CONTRACT: Roof Replacement Police Facility,Public orks, and ERC 2008
SCOPE: K2N Crest was hired by the City to provide biddi g documents and project observation
for the replacement of the Police and Public Works roofs . d their contract was amended to
include the ERC roof.As the old roofs were removed condi 'ons were revealed which caused
additional work on the part of the roofing contractor. This ork extended the number of working
days for the contractor and also project observation time fo the consultant. These conditions
could not be seen prior to the removal of the old roof.
REASONS FOR CHANGE: This Change Order No. 1 an. Final is in the best interests of the
City and is authorized by law. The necessity for the change. was unforeseen at the time of the
original agreement, and the changes contemplated hereby ar- germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUN I:
ORIGINAL CONTRACT AMOUNT: $152,880.00
CHANGE ORDER No. 1 and Final
Rebidding due to purchasing error '.1,048.00
Structural evaluation relating to new roof openings 1,500.00
Additional project observation for Police 3,946.08
Additional project observation for Public Works 8,411.60
TOTAL FOR CHANGE ORDER NO. 1 and Final: ADD $14,905.68
TOTAL REVISED CONTRACT AMOUNT: $167,785.68
The original amount of the contract with K2N Crest, Inc. is$152,880.00. Change Order No. 1
and Final will increase the original contract amount by a tota of$14,905.68, that sum
representing 9.7%of the original contract amount. The new entract amount, inclusive of all
change orders is$167,785.68.
OTHER CONTRACT PROVISIONS: All other contract p ovisions remain the same.
Change Order No. 1 and Final to K2N Crest
August 6,2009
Page 4
CHANGE ORDER No. 1 and Final
Agreed to this th day of August, 2009.
Recommended by:
By: Rich Hoke
Title: Building Maintenance Superintendent
Date:
Signature:
Accepted by:
Party of the Second Part(Contractor)
By: Bill Early
Title: Senior Associate
Date:
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Sean Stegall
Title: City Manager
Date:
Signature:
F:\Legal Dept\forms\Change Order Form.doc
(. z Memorandum
1/7LI. rte' City of Elgin
r e4TED O"b
Date: September 2, 2009
To: Rich Hoke, Building Maintenance Superinten$ent
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 09-191, Adopted at the Augus 26, 2009, Council Meeting
Enclosed you will find the agreement listed below. Please re ain a copy for your records. If you
have any questions please feel free to contact our office 847-''31-5660 and we will do our best to
assist you. Thank you.
• Change Order No. 1 and Final in the Contract wit K2N Crest, Inc. for
2008/2009 Roof Replacement Projects