09-149 Resolution No. 09-149
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
THE TOWN OF ELGIN
(2009 Youth at Risk Summer Program)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Diane Robertson,City Clerk,be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with the Town of Elgin for the 2009
Youth at Risk Summer Program, a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: June 24, 2009
Adopted: June 24, 2009
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
AGREEMENT
AGREEMENT,made this 18th day of May ,2009,by and between the
TOWN OF ELGIN ("Township"),and Elgin Police Department-Open Gym
("Recipient").
WHEREAS,TOWNSHIP is authorized to make expenditure of funds to provide
social services for the poor and/or aged of Elgin Township,60 ILCS 1/85-13(a)(1)(G);
and
WHEREAS,Recipient has made application for receipt of such funds, for the
following specific purpose: Operating expenses to support social service programs of the
Recipient to Elgin Township residents.
WHEREAS,the Elgin Board of Trustees,on the 11th day of May ,2009,by
formal motion and vote of said Board, did approve the application of Recipient in the
amount of Twenty Thousand Dollars ($20,000.00)Dollars.
NOW, THEREFORE,IN CONSIDERATION OF THE MUTUAL PROMISES
SET FORTH HEREIN,AND OTHER GOOD AND VALUABLE CONSIDERATION,
IT IS AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS:
1. Recipient agrees that all portions of these monies shall be used directly or
indirectly,to provide social services for youth programs,mental health,and the poor or
aged who are residents of Elgin Township.
2. Recipient agrees that if more than twenty-five percent(25%)of any
construction project is funded by any portion of the funds received under this Agreement,
that all laborers and mechanics employed by contractors or subcontractors will be paid
wages not less than those specified by the Secretary of Labor under the Davis-Bacon Act
for similar construction in the locality in effect at time of project.
3. Recipient agrees that no person shall on the grounds of race, color, creed,
national origin or sex,be excluded from participation in,be denied the benefits of,or be
subjected to discrimination under any program or activity funded with any portion of the
funds received under this Agreement.
4. Disbursement of funds shall be subject to the following further terms and
conditions:
a. The total grant of Twenty Thousand Dollars ($20,000.00)Dollars shall cover
the period commencing on the 1st day of April ,2009 through the 31St day of March,
2010("the Grant period").
b. The grant funds shall be disbursed according to the following schedule:
One time disbursement of funds in full.
Agreement
Page 2 of 2
c. Recipient agrees to follow proper accounting and auditing procedures;to
maintain a record of all monies received from the Elgin Town Board of Trustees,and of
the disbursement of said monies; and to submit to the Town Board of Trustees an interim
activity report after 6 months and a final account at the end of the Grant Period.
Recipient shall expend all grant funds within the Grant Period.
d.Recipient agrees to utilize the monies hereunder in strict adherence to the terms
and conditions of this Agreement.
5.Recipient makes the following representations and warranties, as a condition of
receipt of funds under this Agreement:
a.Recipient is authorized to receive such funds, and the persons-executing-this
Agreement have been authorized to do so, all by formal resolution of the Board of
Directors or other governing body of Recipient.
6. Other conditions:
Program: Open Gym/Fun Summer Program
IN WITNESS WHEREOF,the parties hereto have set their hands and seals to this
Agreement on the date first above written.
TOWN OF ELGIN: RECIPIENT:C. i 4, of EL6/N
OGLOALI BY: 0 U�.1 _�
Annette M. Miller Title 0 to • tk 1 .krill
C i ma,.ur-
ATTEST: ATTEST:
/1 ....,—sz.--,,,,-- 3-e-4-1:
Town C -r/ Title
•
June 4, 2009 .1 ►
6
TO: Mayor and Members of the City Council
FROM Olufemi Folarin, City Manager
Cecil Smith, Deputy Chief of Police
SUBJECT: Acceptance of a Grant from Elgin Township—Youth at Risk Summer Program
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider accepting a grant from Elgin Township for the operation of a summer
program.
RECOMMENDATION
It is recommended that the City Council approve the acceptance of a grant from Elgin Township
in the amount of$20,000.
BACKGROUND
The vision of the 2009 Youth at Risk Summer Program is to see children mature into responsible
citizens by creating a positive environment for them to make informed and responsible decisions
while challenging and supporting the development of life skills.
The mission is to provide the youth (ages 8 through16) of Elgin Township with the opportunities
to comprehend, embrace and practice choices that would ultimately result in a healthy, positive
lifestyle. The program incorporates positive peer motivation and mentoring. The summer
program will improve personal development skills in all youth by offering programs and services
in the areas of academics, life skills, recreation and self-motivation. The lessons and activities
are thought provoking, life changing and relevant to the interest of today's youth. The program
is fully inclusive for youth of all backgrounds and abilities. This program will collaborate with
faith communities, schools and social service organizations to establish and staff the program for
Elgin Township youth.
In cooperation with school district U-46, Elgin Township, the Elgin Police Department and the
Northern Illinois Food Bank will be conducting courses of instruction which will include: Drug
Prevention, Peer Jury, Gang Awareness and Truancy Prevention/Consequences. In addition, the
program will involve the kids in physical fitness activities.
Youth at Risk Summer Program Grant
June 4, 2009
Page 2
Police (School) Liaison officers will be assigned to staff this program. There will be nine
officers involved, including the Sergeant and also supplemented by our ROPE officers who have
been asked to participate. Additional staffing may be supplied by other community based
organizations that wish to participate. Program hours of operation are: 5:00 pm to 9:30 pm,
Monday through Friday for 9 weeks from June 15, 2009 through August 14, 2009, at various U-
46 middle school locations.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The grant award from Elgin Township would total $20,000. Program costs would include
instructional materials and gym rental expenses from U-46, which will be accounted under
project code number 231013 and will not exceed $20,000. The City will also be supplying
oversight of the program by School Liaison Officers from Major Investigations Division as part
of their regular salaries (no overtime).
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to accept this grant from Elgin Township for the Youth at
Risk Summer Program.
2. The City Council may choose not to accept this grant and to seek other funding for this
program.
Respectfully submitted for Council consideration.
CES
Attachment