09-146 r t
Resolution No. 09-146
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
BAXTER AND WOODMAN FOR WATER PLANT SUPERVISORY
CONTROL AND DATA ACQUISITION SYSTEM UPGRADE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Diane Robertson,City Clerk,be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with Baxter and Woodman for water
plant supervisory control and data acquisition system upgrade,a copy of which is attached hereto and
made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: June 10, 2009
Adopted: June 10, 2009
Vote: Yeas: 6 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
f
AGREEMENT
THIS AGREEMENT is made and entered into this /011-day o , 2009,by and between
the CITY OF ELGIN,an Illinois municipal corporation(hereina er referred to as"CITY")andB&W
Control Systems Integration, an Illinois Corporation (hereinafter referred to as "ENGINEER").
WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional services in
connection with Water Department SCADA System Upgrades (hereinafter referred to as the
PROJECT); and
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes relating to
professional registration of individuals and has the necessary expertise and experience to furnish
such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the
CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent
it in the engineering matters involved in the PROJECT as described herein,subject to the following
terms and conditions and stipulations,to-wit:
I. SCOPE OF SERVICES
Phase I
A, All work hereunder shall be performed under the direction of the Water System
Superintendent of the CITY, herein after referred to as the"SUPERINTENDENT"
B. Outline of the services to be provided by the Engineer is: ENGINEER shall
provide the services to the CITY for the PROJECT as outlined herein and as detailed
in Attachment A hereto.
1. Meet with the City staff to discuss the SCADA System and layout of the project
goals and objectives.
2. Review the current SCADA System.
3. Evaluate PLC data links, Ethernet and Radio System.
4. Evaluate Networking and bandwidth issues.
5. Evaluate Alarms.
6. Evaluate Reporting, collection of data and data storage.
7. Evaluate Security and backups.
8. Evaluate Power Reliability.
9. Evaluate Computer Hardware and Operating Systems.
10. Evaluate the upgrade of the FIX 32 software to the current version of iFIX
platform.
11. Review the software packages including the bulk water software, XLReporter
software and Concept 2.2 software for compatibility with future computers
operating system.
12. Formulate a plan of action to achieve the goals of the upgrade and submit 5
copies of the final SCADA evaluation report.
C. A detailed Scope of Services for phase I is attached hereto as Attachment A.
D. Phase II of the project will include the installation of the hardware and software and
the system integration based on the final report and recommendation from the
City of Elgin, Illinois
Water Department SCADA Upgrade - 1 - May2009
ENGINEER and accepted by the City. A detailed scope of the services will be
developed based on the final findings.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
Project Kick-off Meeting June 15, 2009
SCADA System Evaluation and Design July 27, 2009
Final Report August 4, 2009
B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted bi-monthly
as a component of the Status Report described in C below.
C. The ENGINEER will submit to the SUPERINTENDENT attached to the payreqest a
monthly status report keyed to the project schedule.A brief narrative will be provided
identifying progress, findings and outstanding issues.
3. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including,but not limited to,
reports, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the SUPERINTENDENT provided, however, that the ENGINEER may retain
copies of such work products for its records. Such work products are not intended or
represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any
other project, and such reuse shall be at the sole risk of the CITY without liability or legal
exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER (Lump Sum Method)
A. The CITY shall reimburse the ENGINEER for services under this Agreement a lump
sum of Thirteen Thousands and Six Hundred Fifty Dollars ($13,650), regardless of
actual Costs incurred by the ENGINEER unless substantial modifications to the
project are authorized in writing by the SUPERINTENDENT.
B. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the SUPERINTENDENT.
Payment Schedule
Payment Invoice Date Value
1. July 24, 2009 $10,250
2. August 21, 2009 $3,400
Total Contract: $13,650.00
A detailed Level of Effort and Associated Cost is attached hereto as Attachment C.
City of Elgin, Illinois
Water Department SCADA Upgrade -2 -
t
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (2C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for a year after termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any
time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this
Agreement is so terminated, the ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to termination,except that reimbursement
shall not exceed the task amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and,unless terminated for cause or pursuant to Article 5,shall be deemed concluded
on the date the CITY determines that all of the ENGINEER's work under this Agreement is
completed. A determination of completion shall not constitute a waiver of any rights or
claims which the CITY may have or thereafter acquire with respect to any term or provision
of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action
taken by the CITY,the ENGINEER shall give written notice ofhis claim within 15 days after
occurrence of such action. No claim for additional compensation shall be valid unless so
made. Any changes in the ENGINEER's fee shall be valid only to the extent that such
changes are included in writing signed by the CITY and the ENGINEER. Regardless of the
decision of the SUPERINTENDENT relative to a claim submitted by the ENGINEER, all
work required under this Agreement as determined by the SUPERINTENDENT shall
proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any tern of this Agreement,such violation or breach shall
be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition,if either party,by reason of any default, fails within fifteen(15)days after
notice thereof by the other party to comply with the conditions of the Agreement, the other
party may terminate this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and
hold harmless the CITY,its officers,employees, agents,boards and commissions from and
against any and all claims, suits,judgments, costs, attorneys fees, damages or other relief,
including but not limited to workers compensation claims, in any way resulting from or
City of Elgin, Illinois
Water Department SCADA Upgrade - 3 -
arising out of negligent actions or omissions of the ENGINEER in connection herewith,
including negligence or omissions of employees or agents of the ENGINEER arising out of
the performance of this Agreement. In the event of any action against the CITY,its officers,
employees, agents, boards or commissions, covered by the foregoing duty to indemnify,
defend and hold harmless such action shall be defended by legal counsel of the CITY's
choosing. The provisions of this paragraph shall survive any expiration,completion and/or
termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or
held contractually liable under any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in
effect,during the term of this Agreement,a policy of comprehensive general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the SUPERINTENDENT a Certification of
Insurance naming the CITY as additional insured. The policy shall not be modified
or terminated without thirty (30) days prior written notice to the
SUPERINTENDENT.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled"Indemnification"shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or
self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance;
alternatively, if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of not
less than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the SUPERINTENDENT as evidence of insurance
protection. The policy shall not be modified or terminated without thirty(30) days
prior written notice to the SUPERINTENDENT.
City of Elgin, Illinois
Water Department SCADA Upgrade - 4 -
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means,methods,techniques,sequences or procedures,or for safety precautions
and programs in connection with the construction,unless specifically identified in the Scope
of Services.
14. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,there shall be no
discrimination against any employee or applicant for employment because of sex,age,race,
color,creed,national origin,marital status,of the presence of any sensory,mental or physical
handicap, unless based upon a bona fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following: employment advertising, layoff or
termination,rates of pay or other forms of compensation and selection for training,including
apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex,race,color, creed,national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory,mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and
the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and
other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with
respect to each and every item,condition and other provision hereof to the same extent that
the ENGINEER would have been obligated if it had done the work itself and no assignment,
delegation or subcontract had been made. Any proposed subcontractor shall require the
CITY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that,if any paragraph, sub-paragraph,phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
City of Elgin, Illinois
Water Department SCADA Upgrade - 5 -
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define,limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in
any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed,modified,discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations or
warranties shall be binding upon the other party unless expressed in writing herein or in a
duly executed amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance
with the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane
County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
SUPERINTENDENT,nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the SUPERINTENDENT prior to said
documentation becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result
of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid
rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies
that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
City of Elgin, Illinois
Water Department SCADA Upgrade - 6 -
E. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights
upon request 775 ILCS 5/2-105.
26. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
SUPERINTENDENT and to other participants which may affect cost or time of completion
shall be made or confirmed in writing. The SUPERINTENDENT may also require other
recommendations and communications by the ENGINEER be made or confirmed in writing.
27. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Kyla Jacobsen
Water System Superintendent
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
Christopher T. Sosnowski, PE, MCP
General Manager/Project Manager
B&W Control Systems Integration
8678 Ridgefield Road
Crystal Lake, IL 60012
City of Elgin, Illinois
[dater Department SCADA Upgrade - 7 -
28. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this AGREEMENT it is expressly agreed and
understood that in connection with the performance of this AGREEMENT that the
ENGINEER shall comply with all applicable Federal,State,City and other requirements of
law,including, but not limited to, any applicable requirements regarding prevailing wages,
minimum wage, workplace safety and legal status of employees. Without limiting the
foregoing, ENGINEER hereby certifies, represents and warrants to the CITY that all
ENGINEER'S employees and/or agents who will be providing products and/or services with
respect to this AGREEMENT shall be legal residents of the United States. ENGINEER shall
also at its expense secure all permits and licenses, pay all charges and fees and give all
notices necessary and incident to the due and lawful prosecution of the work, and/or the
products and/or services to be provided for in this AGREEMENT. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY
proceeds with such an audit the ENGINEER shall make available to the CITY the
ENGINEER'S relevant records at no cost to the CITY.
IN WITNESS WHEREOF,the parties hereto have entered into and executed this agreement
effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:
Illikillii -By (10_ _ _ By / 13h/0A_
City ana:,
Attest:
...._,I,c').J•i■a- t\ W A L&A---wL...,
City Clerk
City of Elgin, Illinois
Water Department SCADA Upgrade - 8 -
Attachment A
City of Elgin, Illinois
Water Department SCADA System Upgrade
2009
Phase I for the Water Department SCADA System upgrade shall consist of the following:
Current System Evaluation:
The System Evaluation shall include but not limited to the following tasks:
1. Meet with the City staff to discuss the SCADA and layout of the project
goals and objectives.
2. Review the current SCADA system. This includes the following tasks:
• database design
• tagging
• node names
• window setup
• redundancy setup
• remote nodes
• graphic screens
• Standards
• Screen Layouts
3. PLC data links, Ethernet, Radio System:
• Driver setup
• PLC data table
• Routing
• Functionality and capability of the existing Modicon PLC's.
• Spread Spectrum Radio communication
4. Networking, Bandwidth issues:
• Switches, Routers and hubs
• Wire to fiber connectors
• Bottlenecks
• Collisions
• TCP/IP setup
• Fiber Optic Lines
• Microwave
5. Alarms:
• Annunciation/Responses
• Levels/Categories of alarms
• Nuisance alarms
Water Department SCADA Upgrade
2009 1
6. Reporting, Collection of Data, Storage:
• Database type
• Amount of data
• Historian
7. Security and backups
• Cyber security
• Data integrity
8. Power Reliability
• State of current UPS's
• Common points of failures
9. Computer Hardware, Operating Systems
• Domain Controllers
• Time Synching
• Servers Setup
• Redundancy of the servers
10. Evaluate the upgrade of the FIX 32 software to the current version of iFIX
platform, or any other recommended software packages.
11. Review the software packages including the bulk water software,
XLReporter reporting software and Concept 2.2 for compatibility with the
future computers operating system.
12. Formulate a plan of action to achieve the goals of the upgrade and Submit
5 copies of the report that shall include the evaluation findings,
recommendation, plan of action, and the upgrade implementation steps
taken to ensure continuous operation of the existing system.
Water Department SCADA Upgrade
2009 2
Attachment B
City of Elgin, Illinois
Water Department SCADA System Upgrade
2009
Following is the proposed schedule for Phase I of the Water Department SCADA System
upgrade(all dates are 2009):
Date(s) Action
6/15 Kickoff Meeting
6/22 —7/10 Make assessment visits and meet with City staff to obtain SCADA
system information.
7/13 —7/20 Assess data and develop draft report.
7/20 Submit draft report to City for review.
7/27—7/31 Revise report based on review comments from City.
8/4 Submit Final Report.
Water Department SCADA Upgrade
2009 1
ATTACHMENT C
•
B&W Control Systems Integration
8678 Ridgefield Road Crystal Lake,IL 60012
815.788.3600 office • 815.455.0450 fax•wwv:_bwcsi.com
Peter Bityou May 18, 2009
Water Operations Engineer
City of Elgin
150 Dexter Ct.
Elgin, IL 60120
Subject SCADA System Upgrades
BWCSI Job No. 090341
Dear Peter:
Following is our Scope of Services and associated Fee to provide a thorough
evaluation and analysis of the City's water Supervisory Control and Data
Acquisition (SCADA) system.
Scope of Services
Project Management
• Manage project activities, such as schedule and budget to ensure project is
complete on time and meets the City's expectations.
• Attend kickoff meeting to confirm scope details of the project, discuss
functionality of the existing SCADA system and known areas for
improvement.
• Attend report comments meeting to discuss the draft report and respond to
comments and questions that the County may have regarding the report
before finalizing.
Site Visits
• Visit the Riverside WTP and Airlite WTP to gather data on the existing
SCADA system as required to evaluate and assess the SCADA system as
defined in the City's RFP.
• Work with City Staff to analyze the City's existing SCADA Ethernet network.
• Label SCADA-related networking cable that is not labeled.
• Document SCADA-related Layer 3 (IP addressing) information.
Preliminary Design
• Evaluate and assess the information obtained during the site visit and
develop recommendations and a preliminary design for SCADA system
improvements.
•
rB&W Control Systems Integration Page 2 of 2
City of Elgin • 090341
Report
• Organize the data and recommendations in a report that will include the
following:
• Summary and assessment of the existing SCADA system hardware and
software.
• SCADA system preliminary design information.
• Data collecting and reporting system process analysis and recommended
improvements.
• SCADA network diagram using object oriented software (Microsoft Visio),
including Layer 3 network documentation.
• Budgetary cost estimate for recommended improvements.
• Prioritization of improvements.
Fee
Our fee for the above scope of services is a lump sum of$13,650.
Very truly yours,
B&W CONTROL SYSTEMS
INTEGRATION, LLC
midikAtioDa,,_
Michael D. Klein, P.E.
Operations Manager
MDK
M.ELGNCl090341-SCADA ASSESSMEN R10-INiTfATIDNIAGREEMENPATT C-SCOPE AND FEE LETTER.DOCX
May 21, 2009
TO Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
Kyla Jacobsen, Water System Superintendent
SUBJECT: Award of Engineering Services Agreement for the Water Plant Supervisory
Control and Data Acquisition System Upgrade
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider awarding an engineering services agreement for the evaluation of the
Supervisory Control And Data Acquisition (SCADA) system and developing a plan for
upgrading the SCADA system that controls the water operations.
RECOMMENDATION
It is recommended that the City Council award an engineering services agreement for the
evaluation of the Water Plant SCADA system to Baxter & Woodman Control Systems
Integration (BWCSI), Crystal Lake, IL in the amount of$13,650.
BACKGROUND
When the Riverside Water Treatment Plant (WTP) upgrade from 16 to 32 million gallons per
day was started in 1997, a state-of-the-art SCADA system was included in the design. The
system was installed and began controlling all Water Department operations as of spring 1999.
The SCADA system has served the department well.
In order to enhance computer networking capabilities, a City-wide fiber optic network was
installed over the last several years. The fiber optic network links City Hall to all of the remote
sites, including the Riverside WTP, the Airlite WTP, the existing booster stations, etc.
The Water Department has experienced several critical communication failures on the network
due to an antiquated SCADA operating system and the Riverside network having been
developed prior to the implementation of a City-wide network. The integration of the Riverside
network into the City-wide network created some routing issues that cannot be resolved without
new hardware. These failures render the entire control system inoperative and the operations of
the water system uncontrollable unless reset to a manual system which is labor intensive and
extremely time consuming. Since the City's network has grown since the installation of the
Engineering Services Agreement with BWCSI for SCADA
May 21,2009
Page 2
SCADA computer hardware and software, and because the SCADA system software is now 13
years old and there have been many revisions and upgrades to the system that have not been
installed, it is time to upgrade the system.
Working with the City's MIS department, a request for proposal was developed and sent to area
system integrators soliciting proposals for a two phased approach for the system upgrade. Phase
one will consist of a system evaluation. Included in this evaluation, but not limited to, will be
reviewing the current SCADA system, PLC data links, ethernet, radio system, networking,
bandwidth issues and so on. After evaluation, BWCSI will recommend a plan of action and the
upgraded implementation steps taken to ensure continuous operation of the existing system.
Requests for proposal for the subject project were publicly advertised on February 26, 2009 in
the Courier News and ten proposals were opened on April 8, 2009. The ten firms were
Farnsworth Group/ICCS, CI&S, ASA (Automation Solutions of America), McMahon
Engineers/Architects, Wunderlich—Malec, Allan—ICS, ICI, SEC Automation Inc., TRI—R, and
BWCSI. A staff selection committee evaluated the ten proposals and invited the top three ranked
firms to meet and discuss the scope of work. BWCSI was selected as the most qualified firm and
had the lowest price. Upon selection, BWCSI met with staff to finalize the project scope and
negotiate a project fee. The final negotiated fee for Phase 1 is not to exceed $13,650.
A copy of the Engineering Services Agreement is attached. The agreement will provide for
preliminary evaluation of the existing SCADA system. Phase II will include an analysis and
recommendation of the actual software and hardware upgrades necessary to ensure the operation
of the system. A separate amendment to the agreement for phase II services will require
subsequent council action. It is estimated that the entire project will not exceed $175,000.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
There are sufficient funds budgeted ($13,980) and available ($13,980) in the Water Development
Fund, account number 420-0000-771.30-03 "Engineering Services," project number 429500,
"SCADA System Upgrade" to fund the engineering services agreement with BWCSI in the
amount of $13,650. There are funds available ($500,000) to complete Phase II in account
number 420-0000-771.89-01' "Unclassified Expenditures". A budget transfer will be necessary.
LEGAL IMPACT
None
Engineering Services Agreement with BWCSI for SCADA
May 21, 2009
Page 3
ALTERNATIVES
1. The City Council may choose to approve the Engineering Services Agreement with
Baxter& Woodman Control Systems Integration.
2. The City Council may choose not to approve the Engineering Services Agreement with
Baxter&Woodman Control Systems Integration.
Respectfully submitted for Council consideration.
KBJ
Attachment
a
EXHIBIT A
City of Elgin, Illinois
SCADA System Upgrades
Fee Evaluation for Phase I
2009
FIRM'S NAME Fee
Farnsworth Group $ 34,505.00
Ci & S $ 63,978.94
ASA Automation Soulutions of America $ 13,500.00
McMahon Engineers /Architects $ 26,800.00
Wunderlich - Malec $ 30,180.00
Allan - ICS $ 21,420.00
ICI $ 13,000.00
SEC Automation Inc. $ 27,500.00
TRI - R $ 21,000.00
Baxter & Woodman $ 11,650.00
EXHIBIT B
(Scope of Work)
City of Elgin, Illinois
Water Department SCADA System Upgrade
2009
Phase I for the Water Department SCADA System upgrade shall consist of the following:
Current System Evaluation:
The System Evaluation shall include but not limited to the following tasks:
1. Meet with the City staff to discuss the SCADA and layout of the project
goals and objectives.
2. Review the current SCADA system. This includes the following tasks:
• database design
• tagging
• node names
• window setup
• redundancy setup
• remote nodes
• graphic screens
• Standards
• Screen Layouts
3. PLC data links, Ethernet, Radio System:
• Driver setup
• PLC data table
• Routing
• Functionality and capability of the existing Modicon PLC's.
• Spread Spectrum Radio communication
4. Networking, Bandwidth issues:
• Switches, Routers and hubs
• Wire to fiber connectors
• Bottlenecks
• Collisions
• TCP/IP setup
• Fiber Optic Lines
• Microwave
5. Alarms:
• Annunciation/Responses
Water Department SCADA Upgrade
2009 1
• Levels/Categories of alarms
• Nuisance alarms
6. Reporting, Collection of Data, Storage:
• Database type
• Amount of data
• Historian
7. Security and backups
• Cyber security
• Data integrity
8. Power Reliability
• State of current UPS's
• Common points of failures
9. Computer Hardware, Operating Systems
• Domain Controllers
• Time Synching
• Servers Setup
• Redundancy of the servers
10. Evaluate the upgrade of the FIX 32 software to the current version of iFIX
platform, or any other recommended software packages.
11. Review the software packages including the bulk water software,
XLReporter reporting software and Concept 2.2 for compatibility with the
future computers operating system.
12. Formulate a plan of action to achieve the goals of the upgrade and Submit
5 copies of the report that shall include the evaluation findings,
recommendation, plan of action, and the upgrade implementation steps
taken to ensure continuous operation of the existing system.
Water Department SCADA Upgrade
2009 2
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City of Elgin
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Date: June 5, 2009
To: Mary Giffort, Legal Secretary/Paralegal
From: Peter L. Bityou, Water operations Engineer PL
Subject: Water Department SCADA Upgrade Agreement
Please find enclosed 4 original copies of the Water Department SCADA Upgrade Agreement.
The agreement has been signed by B&W Control Systems Integration. After this agreement will
be executed by the City, please forward two copies to me, one copy will be sending to B&W
Control System Integration and the second copy will be kept in project file.
Thanks
Enclosure
Cc: Kyla Jacobsen, Water System Superintendent
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Memorandum
: - City of Elgin
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Date: June 23, 2009
To: Peter Bityou, Water Operations Engineer
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 09-146, Adopted at the June 10, 2009, Council Meeting
Enclosed you will find the agreement listed below. Please retain a copy for your records. If you
have any questions please feel free to contact our office 847-931-5660 and we will do our best to
assist you. Thank you.
• Agreement with Baxter and Woodman for Water Plan Supervisory Control and Data
Acquisition System Upgrade