09-138 °F Eic
`' \ City of Elgin
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June 30, 2011
RE: Resolution No. 09-138
Highway Permit with Kane County for Construction of Traffic Signals on Randall Road
at the Randall Point Subdivision
To Whom It May Concern:
The document listed above was sent out for signatures to another entity and an executed copy
was never returned to the City Clerk's office for record retention. Attached is the un-executed
copy that was sent out for signature. Thank you.
Resolution No. 09-138
RESOLUTION
AUTHORIZING EXECUTION OF A HIGHWAY PERMIT WITH KANE COUNTY
FOR CONSTRUCTION OF TRAFFIC SIGNALS ON RANDALL ROAD
AT THE RANDALL POINT SUBDIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute a Highway
Permit on behalf of the City of Elgin with the Kane County Division of Transportation for
construction of traffic signals on Randall Road at the Randall Point Subdivision,a copy of which is
attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: June 10, 2009
Adopted: June 10, 2009
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
I
K OF f�Ci
ir""" ` Memorandum
,, City of Elgin
Or
Date: June 23, 2009
To: Joe Evers, City Engineer
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution Nos. 09-127 an
Enclosed please find the referenced permits as listed below. Please have these agreements
signed and executed by Kane County and return one fully executed copy to the City Clerk's
office for the City's records. If you have any questions please feel free to contact our office
847-931-5660 and we will do our best to assist you. Thank you.
Resolution 09-127 Adopted Authorizing Execution of a Highway Permit with Kane County for
Water Main Construction at McGrath Honda(Randall Road Right-of-Way)
Resolution 09-138 Adopted Authorizing Execution of a Highway Permit with Kane County for
Construction of Traffic Signals on Randall Road at the Randall Point Subdivision
EXHIBIT A
Kane County Division of Transportation Cos.D04,0
Highway Permit TA-2008-0104 41W011 Bu rlington Road,St Charles,II- 60175 `�
Phone(630)584-1171 Fax(630)584-5239
PERMIT INFORMATION
Permit is NOT valid and NO WORK can begin until an issued date is added and Permittee&County Engineer signs last page.
Permit Number TA-2008-D104 Issuance Date
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Permit Type Expiration Date Comments
Traffic Signal Improvements 12!31!2009 Traffic Signals at Randall&Saddle Club Pkwy
Traffic Signal Modifications at Randall&Point,Randall&1-90
WISP Ramp
DESCRIPTION OF PERMITTED IMPROVEMENTS
This work is located at three intersections along Randall Road In Elgin,iL:Randall Road&Saddle Club Parkway/Auto Mall Drive,
Randall Road&Point Boulevard,and Randall Road&1-90 West Bound Ramps. Work Items will include all items necessary for the
instillation and modification of the traffic signals and interconnect,not limited to conduit,cable,fiber optic cable,signal posts and
mast arm assemblies,foundations,and traffic signal cabinet and equipment
The maintenance and energy costs associated with the traffic signals and street lighting shall be paid for as Indicated in the Special
Requirements,Note#11.
The work described above hereinafter shall be referred to as"improvements". The Improvements shall be constructed according
to:
1. TRAFFIC SIGNAL INSTALLATION AND INTERCONNECT PLAN FOR RANDALL ROAD AT i-90 WESTBOUND RAMPS,AT POINT
BLVD AND AT AUTO MALL DRIVE/SADDLE CLUB PKWY(dated 2.6-09),prepared by Metro Transportation Group,Inc,
2. TRAFFIC SIGNAL SPECIFICATIONS FOR RANDALL ROAD(C.H.34)AT I-90 WESTBOUND RAMP,POINT BLOULEVARD AND
SADDLE CLUB PARKWAY/AUTO MALL DRIVE(dated 2-6-09),prepared by Metro Transportation Group,Inc.
3. PLANS FOR PROPOSED ROADWAY LIGHTING IMPROVEMENT,CiTYOF ELGIN,RANDALL ROAD LIGHTING IMPROVEMENT
(1-90)INTERCHANGE TO TECHNOLOGY DRIVE(revised 10.18-08)and associated special provisions,prepared by Sunjoy,Inc.
DEVELOPMENT INFORMATION
Development Name Randall Rose Sub.Signals •
Land Use •
Township Aurora
Section
Highway Name Randall Rd
Parcel Number - -
Construotion Cost Estimate $572,406.80
Work Order Number
Permittee
Name Peter J.Gasparini Main Phone (708)390-1647
Company!Title LFI(Los.Fndrs.Intrn9) Secondary Phone (630)330-3893
Street Address 9440 Enterprise Drive Fax (708)478-7667
City/State/Op Mokena IL 60448 Email petegasparin'r@Ifireaiestate.com
Permittee
Name Pete Nelson Main Phone (847)754-5414
Company!'ride Rancor Const.&Dev. Secondary Phone ( )
Street Address 2175 Point Blvd.Ste.125. - Fax (847)551-9196
City/State/Zp Elgin IL 60123 Email jpete@pancor.com
Municipal Representative
Kane County Division of Transportation
Highway permit TA.200a'o1o4 ' f0=Zf
A41 W011 Burlington Road,St Charles,IL 60175 rr ; o.
Phone(630)584-1171 Fax(630)5845239
Name Diatom'Folarin Main Phone (847)9314100
Company I Title City of Elgin Secondary Phone ( )
Street Address 150 Dexter Ct, Fax (847)931-5610
City/Slate/Zip Elgin IL 60120 Email www.cityofelgin.org
Permit Dept.Contact
Name Kurt E,Nike,P,E. Main Phone (630)406-7372
Company/Tike Chief of Permitting Secondary Phone ( )
Street Address 41W011 Burlington Road Fax (630)584-5239
City/State2ip St Charles IL 60175 Email nikakurt@co.kane.il.us
County Consultant Rd Imp
Name Doug Paulus Main Phone (847)697-6700
Company/Title Hampton Lenzinl&Renwick Secondary Phone ( ) -
Street Address 380 Shepard Dr Fax (847)6974753
City/State/4 Elgin IL 60120-7010 Email dpautusl @hlr,com
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Engineer
Name Ron Rude Main Phone (630)213-1000
Company/Title Metro Transportation Group Secondary Phone ( )
Street Address 3100 W Higgins Rd Ste 100 Fax (630)213-3227
City/State/Zlp Hoffman IL 60169-2093 Email
IGENERAL REQUIREMENTS
1 Permittee Is authorized to perform work in the County highway right-of-way to construct improvements.
2 The County will not participate In any extra work that may arise from this Improvement.
3 The County Permit Department and/or Consultant shall oversee the Improvement in the Interest of the County, The
County and/or the County Consultant Is not responsible for coordinating the Permittee`s materials consultant for testing on
this project.The Permittee will be responsible for the layout of the project.
4 No work is authorized to start until ati of the Pre-Construction Requirements have been met
5 No work activities that disrupt traffic are allowed before 9:00 am or after 3:00 pm.Extended work hours are allowed if
approved by the County and:a)Work is done from behind The barricades and traffic is not disrupted.b)It Is proven that
extended hours will result in the completion of the improvements significantly ahead of the County approved schedule.
6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule.
7 An updated schedule shall be submitted to the County every two weeks at site meeting.
8 All disturbed areas In the highway right-of-way shall be restored to as good or better than before the work started.
9 Construction and other related activities of this perrnitshall not at any time or under any circumstances,create any hazard
to the motoring public.
10 The terms,provisions,and conditions of this permit shall apply to the successors or assigns.
11 Contractors must have a copy of this permit at the job site for Inspection by the County.
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Kane County Division of Transportation a„;:.
Highway Permit TA-2008-0104 0.4
41W011 Burlington Road,St Charles,iI- 60175rc«,i�?�pt
Phone(630)584-1171 Fax(630)584-5239
12 The County Permit Department and/or County Consultant shall be notified at least 48 hours in advance of the starting date
of any work on any right-of-way,proof roils,asphalt work,changes in traffic flow.
13 The Permittee Is responsible for damages of any County owned facility within the construction limits of the permitted
activity within the County tight-of-way.
14 All work performed shall comply with the Kane County Stormwater Ordinance,latest version.
15 All debris placed or tracked In the County Highway right-of-way shall be removed Immediately and properly disposed.
PRE-CONSTRUCTION REQUIREMENTS
1 The County receives and approves a progress schedule for the Improvements.
2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(If applicable),Permlttee
and Permitfee's Contractor.
3 Certificates of Insurance from the Permittee,contractor,and sub-contractors naming the County of Kane and the County's
Consultant(if applicable)as additionally named Insured,
4 Advanced Warning Signage and/or message board shall be posted by the Permittee and Kane County will prepare the
press release notice(s)which will be published at least 72 hours prior to the start of construction. Notifications shall
communicate the date when construction will start and the duration of the project.
5 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control maintenance
contractor.
6 The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal,interconnect
and approach lighting items in the County right-of-way.
TRAFFIC CONTROL REQUIREMENTS
1 The County's approval is required for any lane closdre.Advanced warning signage and/or message boards shall be •
posted at least 3 days in advance of construction activities that will cause significant disruption(i.e.work changing from
one side of street to the other,lane closures,etc.)to the motoring public.
2 The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be In
accordance with the Illinois Department of Transportation standards the Manual of Uniform Traffic Control Devices for
highway construction and approved engineering plans.
3 The flow of traffic shall not be hindered at any time,unless authorized by the County.
4 The County shall limit work acfiytties in the highway right-of-way if It is determined that such limitations are necessary to
ensure the safety and efficiency of the motoring public.
5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this
Permit including future changes In operation and traffic movements needed because of improvements to or changing
conditions of the County Highway.
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REQUIREMENTS FOR CONSTRUCTION ACTIVITY
1 No equipment(i.e.trenchers,backhoes,etc.)Is authorized to operate on the pavement of the roadway and shall be
operated outside the shoulders of the roadway unless pre-approved by the County.
2 No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway.
3 All disturbed areas in or adjacent to the highway right-of-way shall be properly barricaded overnight,on weekends,and on
days when no work is being performed.Barricades shall be up and in conformance of the Illinois Department of
Transportation standards at all times.
4 Unprotected open trenches are not allowed.
• 5 The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field
conditions,highway maintenance,or safety problems that become apparent during construction.
6 The Permittee shall receive approval from the County for field changes needed prior to their implementation.
Kane County Division of Transportation `
Highway Permit TA-2008-0104 ; '"
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41W011 Burlington Road,St Charles,iL 601761y`
Phone(630)684-1171 Fax(630)5845239
7 Pavement saw cutting is required when there is damage resulting from work activities,along edge of pavement for
widening,or as directed by the County.
8 The Permittee is responsible during construction for maintenance and upkeep of the right-of-way,vicinity highway
pavement,Improvements and other Items as deemed necessary by the County.This includes,but is not limited to,
removal of mud and debris from highway surface,and the maintenance of drainage systems and turf areas.
9 The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control devices as
provided in approved Improvement plans. -
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10 The Improvements and work activities required to construct such shall not interfere with natural drainage of the road and
the right-of-way.
11 The Improvements and work activities required to construct such shall not interfere with otherarea highway construction
or maintenance projects.
12 Trees or shrubbery shall not be removed,cut,trimmed,or disturbed within the highway right-of-way without the approval
of the County.
13 All permanent road signage shall be erected before.roadways and accesses are opened to the motoring public.
14 Work shall be done on one side ofthe roadway at a time.
15 Proof roll acceptance of the sub-grade/sub-base by the County is required prior to paving operations.The Permittee may
be required by the.County to perform proof rolls after rain events.
16 The County shall suspend construction activities and require a winterization plan if pavement Improvements cannot be
completed by November 15th,as determined by the County.The winterization plan shall require: a.Pavement marking
with epoxy paint b.Road surface shall be smooth with feathering of pavement at ends of the project.c.Road signage as
required by the County on permanent posts:d.Shoulders shall be compacted and level with the roadway pavement.e.
Erosion control shall be put in place,f.Monitoring of pavement and shoulder conditions every two weeks,or after a snow
removal operation.This may require additional pavement markings or other remedial work as required by the County to
insure the safety of the motoring public.
17 The Permittee Is responsible for any required signs associated with the safe travel of the motoring public through the
construction zone. - -
SPECIAL •
9 Loading or unloading of equipment or supplies will not be allowed In the County Highway right-of-way.
10 No equipment will be allowed to park along the County Highway right-of-way that will block or hinder traffic or sight lines.
11 For the intersections of Randall Road&Saddle Club Parkway/Auto Mall Drive and Randall Road&Point Boulevard:
The COUNTY shall own and maintain the proposed traffic signals. The CITYOF ELGIN shall reimburse and pay b the
COUNTY,within forty-five(45)days of receipt of an invoice from the COUNTY,the costs and.expenses to maintain the
traffic signals. Traffic signal maintenance shall include,but is not limited to,the lamps,brackets,poles,cables,
interconnect equipment,uninterruptibie power supply(UPS),emergency vehicle pre-emption(EW),and all other
equipment associated with the traffic signals. The CITY shall be responsible to provide energy for the traffic signals,
The COUNTY shaft own and maintain the street lighting on Randall Road. The CITY shall reimburse the COUNTY for
these maintenance costs within forty-five(45)days of receipt of an Invoice from the COUNTY. The CITY shall be
responsible to provide energy for the Randall Road street lighting.
12 At the end of the project the County will require an"As Built"set of plans.These plans shall include ail changes that have
been done in the field to complete the project.The improvements shall be tied in to the State Plane Coordinating
System Zone IL.E and North American Datum 83(NAD83). The record drawings shall be submitted in the form of a
burned Cu,as follows:a)Drawing format shall be.Micro Station(dgn)and/or AutoCad(.dwg);b)Plan sheets shall be
included as a collection of scanned files or Images as Tagged information File Format(.ttf)files.
15 The Kane County Traffic section will be provided with a detailed signage plan for the portion of the County road in Kane
County described in the DESCRIPTION SECTION of this permit A schedule of the required signs will be provided with a
marked plan.The Kane County Division of Transportation Sign Shop will install ail the required signs in the Kane County
right-of-way and the permit applicant will be responsible to pay for the'Installation at a cost of$225.00 per sign.The cost
will be included in the Fees section of the Permit and invoiced.
16 Any trees,bushes or shrubs that restricts site distance fo'r the access,shall be trimmed back or removed.
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Kane County Division of Transportation
Highway Permit TA.2D08-0104 s' „a,"
41WD11 Burlington Road,St Charles,IL 60175 rr ' .
Phone(630)584-1171 Fax(630)584-5239
17 Failure to complete the construction of the access described In this permit within one year of permit Issuance date will
result In the Permittee to re-apply for the access request.
18 Right-of-way markers shall be Installed along the propertys frontage of all County Highways.The makers shall be set in
accordance with Illinois Dept.of Transportation(IDOT)Standard 666001,Method B.
ENFORCEMENT AND SECURITY
1 The Permittee shall pay any vehicular damage claims related to paving materials that the County deems to be caused by
a failure of the Permittee to follow the requirements of the Paving Requirements section of this permit.The County shall
cause payment of the claim plus processing costs to be made from the letter of credit for this permit If the Permittee falls to
pay the claim as directed by the County.The County Engineer shall have the final decision on any claim against the
contractor for non-compliance.
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2 Reduction in the Letter of Creditor Highway Bond will not be granted If any previous bills have not been paid.
3 Violation of any condition of this.permit may result in the suspension or revocation of the Temporary Construction Access.
4 The County shall suspend this permit without notice if any conditions are not followed.
5 The County shall suspend this permit due to a lack of progress.
6 The County has the right to modify the Letter of Credit or Highway Bond for this permitto cure defaults(i.e,engineering
review costs,construction observation,work activity deficiencies,improvement deficiencies,claims for prime damage,
utility relocations,etc.).
7 The Permittee shall not perform any work or participate in any activity that Is beyond the scope of this permit.
MAINTENANCE&RELOCATION RESPONSIBILITIES
1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with Its normal
maintenance policies,the-drainage system Including ditches,pavement widening including tuming lanes,pavement
markings and traffic control devices,curb and/or gutters,shoulders and turf area located within the right-of-way of the
County Highway.
2 The Permittee,after completion and acceptance of the Improvements,may provide additional mowing of turf areas as
-needed or provide other maintenance operations such as removing garbage and debris.
4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the
- Improvements.
CLAIMS,LIEN&LIABILITY
1 The Permittee,Its successors,grantees and assigns,covenants and agrees that It will not let or permit or suffer any lien to
be put,placed upon,arise or accrue against the right-of-way or of the County in favor of any person or persons,
Individual or corporate,furnishing labor or material In any work contemplated herein.Permittee,its successors,grantees
and assigns,further covenants and agrees to hold said right-of-way and/or funds of the County free from any and all liens,
or rights or claims of lien which might arise or accrue under or be based'upon any Mechanic's Lien Law of the State of
Illinois either now in force or to be enacted.All contracts and agreements that may be made by Permittee or Permittee's
contractor relating to any work herein proposed shall expressly state that the interest and reversion of the County in and to
said right-of-way or funds shall be wholly free from and not subject to any Gen or claim of any contractor,subcontractor,
mechanic,material man or laborer whether passed upon any law,regulation of the State of Illinois,or any other authority,
now in force or hereafter to be enacted,and Perri-1106.e or Pemtittee's contractor also agrees and covenants that it will not
enter Into any contract for such work which shall not in express terms contain the aforesaid provisions.The County does
not allow without a permit,alteration work In the highway right-of-way after the acceptance of the Improvements.
2 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or privilege
over any right-of-way or any part of any road which may be under the control or ownership of some other entity,individual
or jurisdictional body or to release Permittee from compliance with the provisions of any laws or'statutes relating to such
construction.
3 The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify,
defend and hold harmless the County,Including their elected and duly appointed officials,employees and representatives
from and against any and all claims,suits,actions,losses,expenses;damages,injuries,deaths,judgments,and demands
arising from and relating to the construction and other related activities.
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Kane County Division of Transportation
; a.. om, :
Highway Permit TA-2008-0104 ,
41W011 Burlington Road,St Cl arles,IL 60175 wtx 'ts,
Phone(630)564-1171 Fax(630)584-5239
4 The Permlttee and all persons involved in the construction and other related activities of this permit shall pay all damages,
Judgments,costs and expenses,including attorney fees and court costs In connection with or resulting from the
construction and other related aoivlties of this permit regardless of any limitations of insurance coverage,
5 The Permittee shall be responsible for the repair of any damage to highway facilities and/or facilities of others located
within the County l-llghway right-of-way caused by the construction of this permit or Improvements to the property served
by this Permit. This includes,but is not limited to;the highway pavement,shoulders,ditch lines and signage.
Permit Number TA-2008.0104
Total Fees: . $450.00
THE UNDERSIGNED PERMiTTEE I APPLICANT AGREES TO FOLLOW ALL REQUIREMENTS OF THIS PERMIT AND THE KANE
COUNTY ACCESS CONTROL REGULATIONS,
All Permittee signatures not signed in the Kane County Division of Transportation office must be NOTARIZED before.the -
County will accept and Issue the Permit•
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Permlttee or Authorized Representative(Please Print) Signature Date
Permittee or Authorized Representative(Reese Print) Signature Date
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to, o/o
Authorized Municipal Officer{Please Print) Signature Date
Carl Schoedei,P.E.County Engineer
Authorized County Officer(Please Print) Signature Date
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