09-137 It•
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F "U ° City of Elgin
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July 1, 2011
RE: Resolution No. 09-137
Highway Permit with Kane County for Roadway, Lighting and Traffic Signal
Improvements to Randall Road at Holmes Road and Fox Lane
To Whom It May Concern:
The document listed above was sent out for signatures to another entity and an executed copy
was never returned to the City Clerk's office for record retention. Attached is the un-executed
copy that was sent out for signature. Thank you.
Resolution No. 09-137
RESOLUTION
AUTHORIZING EXECUTION OF A HIGHWAY PERMIT WITH KANE COUNTY
FOR ROADWAY, LIGHTING AND TRAFFIC SIGNAL IMPROVEMENTS
TO RANDALL ROAD AT HOLMES ROAD AND FOX LANE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute a Highway
Permit on behalf of the City of Elgin with the Kane County Division of Transportation for roadway,
lighting and traffic signal improvements to Randall Road at Holmes Road and Fox Lane,a copy of
which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: June 10, 2009
Adopted: June 10, 2009
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
•
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.4 OF Et
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ti
,, ' Memorandum
,
?),1' City of Elgin
Date: June 15, 2009
To: Omar Santos, Engineer
Joe Evers, City Engineer
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution Nos. 09-137
Enclosed please find the referenced permits as listed below. Please have these agreements
signed and executed by Kane County and return one fully executed copy to the City Clerk's
office for the City's records. If you have any questions please feel free to contact our office
847-931-5660 and we will do our best to assist you. Thank you.
Resolution 09-137 Adopted Authorizing Execution of a Highway Permit with Kane County for
Roadway, Lighting and Traffic Signal Improvements to Randall Road at Holmes Road and Fox
Lane
Kane County Division of Transportation
Highway Permit TA 00
-26-0114 'a� uo.r'
41W011 Burlington Road,St Charles,IL 60175 r „ '
Phone(630)584-1171 Fax(630)584-5239
PERMIT INFORMATION
Permit is NOT valid and NO WORK can begin until an issued date is added and Permittee&County Engineer signs last page.
Permit Number TA-2006-0114 Issuance Date
Permit Type Expiration Date Comments
Major Access Randall Road at Fox Lane,east side
Right-of-Way Alteration Randall Road at Fox Lane and Holmes Road
Traffic Signal Improvements Approach Lighting in conjunction with signals for Sherman
Hospital Access
DESCRIPTION OF PERMITTED IMPROVEMENTS
This work is located along 3200 lineal feet of Randall Road from approximately 600 feet north of Big Timber Road to
approximately 50 feet north of Alft Lane in the City of Elgin.Roadway improvements are required to Randall Road
to serve the proposed new Sherman Hospital Campus access at Holmes Road.
A major access permit is granted to serve the Sherman Hospital main access drive on the east side of
Randall Road opposite the existing Holmes Road.The roadway work will provide an additional third through
lane along Randall Road southbound from Fox Lane to approximately 600 feet north of BIg Timber Road and
northbound from 500 feet south of Holmes Road to Aift Lane.Dual left turn lanes will be provided for Randall Road
northbound and southbound at Holmes Road,southbound at Fox Lane and northbound at Alft Lane,right turn lanes
will be provided northbound and southbound at ail these intersections.
A new traffic signal installation will be installed at the Holmes Road intersection and the existing signal installations
at Fox Lane and Alft Lane will be modified for the new geometries.Emergency vehicle pre-emption will be provided
at the intersections of Randall Road with Alft Lane,Fox Lane,Holmes Road and Big Timber Road and the
interconnection system will be relocated and reoptimized as required.
The project shall include all appurtenant work Including but not limited to the various hot mix asphalt pay items,
barrier median construction,curb and gutter removal and reconstruction,storm sewer Installation,
ditch regrading,pavement marking,recessed markers,signage,PCC sidewalks on east right of way,traffic
signal Items,roadway lighting and utility relocations to complete the roadway and intersection improvements in
accordance with the approved plans.
The plans are prepared by Gewalt Hamilton Associates,Inc.,identified as Randall Road(County Highway 34)
Roadway Widening,Utility Improvements,Traffic Signal and Roadway Lighting plans for Sherman Health Systems,
City of Elgin,Kane County,Permit No.TA2006-0114,as revised April 2,2009.
*k***
DEVELOPMENT INFORMATION
Development Name Sherman Hospital Intersection impr.
Land Use Commercial
Township Elgin
Section 32
Highway Name Randall Rd
Parcel Number 03-32-300-008
Construction Cost Estimate $4,237,959.80
Work Order Number
Permlttee -
Name R.Keith Golden/Dawn Stoner Main Phone (847)429-2424
Company/Title Sherman Health Systems Secondary Phone ( ) -
Street Address 934 Center St. Fax ( ) -
City/State/Zip Elgin iL 60120-2198 Email dawn.stoner@shermanhospital.org
Kane County Division of Transportation QE" ^•,,
ta °
Highway Permit ITA-2006-0114
)79 I)
41W011 Burlington Road,St Charles,IL 60175r`F-pry '
Phone(630)584-1171 Fax(630)584-5239
Municipal Representative
Name Olufemi Folarin Main Phone (847)931-6100
Company 1 Title City of Elgin Secondary Phone ( ) -
Street Address 150 Dexter Ct. Fax (847)931-5610
City/State/Zip Elgin IL 60120 Email
Permit Dept.Contact
Name Kurt E.Nike,P.E. Main Phone (630)406-7372
Company/Title Chief of Permitting Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-5239
City/State/Zip St Charles IL 60175 Email nikakurt@co.kane.il.us
Construction Dept.C ontact
Name John Guddendorf Main Phone (630)406-7382
Company/Title Sr.Construction Manager Secondary Phone (630)816-9671
Street Address 41W011 Burlington Road Fax (630)584-5265
I City/State/Zip St Charles IL 60175 Email GuddendorfJohn @co.kane.li.us
County Consultant Rd Imp
Name Doug Paulus Main Phone (847)697-6700
Company/Title Hampton Lenzini&Renwick Secondary Phone ( ) -
Street Address 380 Shepard Dr Fax (847)697-6753
City/State/Zip Elgin IL 60120-7010 Email dpaulusi@hlr.com
L_—. _..,._.._ __..
County Consultant Drainage
Name William Schmanski,P.E. Main Phone (630)544-3332
Company!Title Andrews Engineering,Inc. Secondary Phone (630)730-2573
Street Address 1701 Quincy Ave.Suite 25 Fax (630)544-3398
City/State/Zip Naperville IL 60540 Email wcchmanski@andrews-eng.com
Signal Maintenance Contractor
Name Dispatch Main Phone (773)287-7600
Company/Title Meade Electric Secondary Phone ( ) -
Street Address 9550 W 55th St Suite A Fax (773)287-4407
L _—'City/State/Zip McCook IL 60525 Email
•
Kane County Division of Transportation : 5,f41414)
Highway Permit [TA-2446-0114
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41W011 Burlington Road,St Charles,IL 60175 "�F„,;, •
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Phone(630)584-1171 Fax(630)584-5239
GENERAL REQUIREMENTS •
1 Permittee is authorized to perform work in the County highway right-of-way to construct Improvements.
2 The County will not participate in any extra work that may arise from this Improvement,
3 The County Permit Department and/or Consultant shall oversee the Improvement in the interest of the County. The County
and/or the County Consultant is not responsible for coordinating the Permittee's materials consultant for testing on this
project,The Permittee will be responsible for the layout of the project.
4 No work is authorized to start until all of the Pre-Construction Requirements have been met.
5 No work activities that disrupt traffic are allowed before 9:00 am or after 3:00 pm.Extended work hours are allowed if
approved by the County and:a)Work is done from behind the barricades and traffic is not disrupted.b)It Is proven that
extended hours will result in the completion of the Improvements significantly ahead of the County approved schedule.
6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule.
7 An updated schedule shall be submitted to the County every two weeks at site meeting.
8 All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work started.
9 Construction and other related activities of this permit shall not at any time or under any circumstances,create any hazard to
the motoring public.
10 The terms,provisions,and conditions of this permit shall apply to the successors or assigns.
11 Contractors must have a copy of this permit at the job site for inspection by the County.
12 The County Permit Department and/or County Consultant shall be notified at least 48 hours in advance of the starting date of
any work on any right-of-way,proof rolls,asphalt work,changes in traffic flow.
13 The Permittee Is responsible for damages of any County owned facility within the construction limits of the permitted activity
within the County right-of-way.
14 All work performed shall comply with the Kane County Stormwater Ordinance,latest version.
15 All debris placed or tracked in the County Highway right-of-way shall be removed immediately and properly disposed.
16 All workers within the right-of-way of a County Highway are required to wear high-visibility safety apparel(ANSI Class 2 or 3)
per FHWA 23 CFR Part 634.
[PRE-CONSTRUCTION REQUIREMENTS
1 The County receives and approves a progress schedule for the Improvements.
2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(if applicable),Permittee
and Permittee's Contractor.
3 Certificates of Insurance from the Permittee,contractor,and sub-contractors naming the County of Kane and the County's
Consultant(if applicable)as additionally named insured.
4 Advanced Warning Signage and/or message board shall be posted by the Permittee and Kane County will prepare the press
release notice(s)which will be published at least 72 hours prior to the start of construction, Notifications shall communicate
the date when construction will start and the duration of the project.
5 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control maintenance
contractor.
6 The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal,interconnect and
approach lighting items in the County right-of-way.
[TRAFFIC CONTROL REQUIREMENTS
Kane County Division of Transportation S ,
Highway Permit TA-2006-0114 ; '.'`' �j
41W011 Burlington Road,St Charles,IL 60175r;�
Phone(630)584-1171 Fax(630)584-5239
1 The County's approval is required for any lane closure,Advanced warning signage and/or message boards shall be posted
at least 3 days in advance of construction activities that will cause significant disruption(i.e,work changing from one side of
street to the other,lane closures,etc.)to the motoring public.
2 The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in accordance
with the Illinois Department of Transportation standards the Manual of Uniform Traffic Control Devices for highway
construction and approved engineering plans.
3 The flow of traffic shall not be hindered at any time,unless authorized by the County.
4 The County shall limit work activities in the highway right-of-way if it is determined that such limitations are necessary to
ensure the safety and efficiency of the motoring public.
5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this Permit
including future changes in operation and traffic movements needed because of improvements to or changing conditions of
the County Highway.
REQUIREMENTS FOR CONSTRUCTION ACTIVITY
1 No equipment(l.e.trenchers,backhoes,etc.)is authorized to operate on the pavement of the roadway and shall be
operated outside the shoulders of the roadway unless pre-approved by the County.
2 No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway.
3 All disturbed areas in or adjacent to the highway right-of-way shall be properly barricaded overnight,on weekends,and on
days when no work is being performed.Barricades shall be up and in conformance of the Illinois Department of
Transportation standards at all times.
4 Unprotected open trenches are not allowed.
5 The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field
conditions,highway maintenance,or safety problems that become apparent during construction.
6 The Permittee shall receive approval from the County for field changes needed prior to their implementation.
7 Pavement saw cutting is required when there is damage resulting from work activities,along edge of pavement for widening,
or as directed by the County.
8 The Permittee is responsible during construction for maintenance and upkeep of the right-of-way,vicinity highway pavement,
Improvements and other items as deemed necessary by the County.This includes,but is not limited to,removal of mud and
debris from highway surface,and the maintenance of drainage systems and turf areas.
9 The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control devices as
provided in approved Improvement plans.
10 The Improvements and work activities required to construct such shall not interfere with natural drainage of the road and the
right-of-way.
11 The Improvements and work activities required to construct such shall not interfere with other area highway construction or
maintenance projects.
12 Trees or shrubbery shall not be removed,cut,trimmed,or disturbed within the highway right-of-way without the approval of
the County.
13 All permanent road signage shall be erected before roadways and accesses are opened to the motoring public.
14 Work shall be done on one side of the roadway at a time.
16 Proof roll acceptance of the sub-grade/sub-base by the County is required prior to paving operations.The Permittee may be
required by the County to perform proof rolls after rain events.
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Kane County Division of Transportation . f,c")
Highway Permit 7A-2006-0114 o
t.113\44177 4
41W011 Burlington Road,St Charles,IL 60175 .'?arF;1
Phone(630)584-1171 Fax(630)584-5239
16 The County shall suspend construction activities and require a winterization plan if pavement improvements cannot be
completed by November 15th,as determined by the County.The winterization plan shall require: a.Pavement marking with
epoxy paint,b.Road surface shall be smooth with feathering of pavement at ends of the project.c.Road signage as
required by the County on permanent posts.d.Shoulders shall be compacted and level with the roadway pavement.e.
Erosion control shall be put in place.f.Monitoring of pavement and shoulder conditions every two weeks,or after a snow
removal operation.This may require additional pavement markings or other remedial work as required by the County to
Insure the safety of the motoring public.
17 The Permittee is responsible for any required signs associated with the safe travel of the motoring public through the
construction zone,
PAVING OPERATIONS - — I
1 Fresh Oil Ahead signs shall be erected approximately 500 feet in advance of each end of the area to be primed and
surfaced at least 24 hours prior to applying bituminous materials(prime coat)and aggregate(prime coat). Additional signs
shall be installed for all side roads within the area to be primed. If the area to be primed does not begin at the intersection of
two roads an additional sign shall be installed at the nearest intersection preceding the area to be primed.
2 All signs shall remain in place until the leveling binder course has been placed or until the prime coat has fully cured as
determined by the County.
3 Signage shall have minimum dimensions of 48 inches by 48 inches,black lettering and border,and orange reflective
background.Trained personnel are to be stationed to control traffic at all intersections and crossroads until prime coat has
cured.
4 No priming shall be performed unless the pavement is dry and conditions are forecast to be dry immediately prior to the start
of priming.
5 The lane being primed shall be closed to traffic until the binder prime has cured and pavement markings have been placed.
6 Compliance with Sections 404,405 and 406 of the Road and Bridge Construction Manual is required.
7 A hot mix asphalt base course shall be in accordance with latest edition of the Standard Specifications for the Road and
Bridge Construction.Supplemental Specifications and Recurring Special Provisions.
8 Asphalt surface mix"padding"shall be place at the transition between the new and existing pavement.
9 Pavement markings shall be placed on the level binder or surface coarse prior to opening to traffic.
AUTHORIZATION FOR PUBLIC USE OF ACCESS f
1 Major access to Sherman Hospital from Randall Road will not be permitted for public access until the Improvements have i
been completed and accepted by the County.
2 Access shall be closed and barricaded until the County authorizes the use of the public access.
3 The County reserves the right to close,restrict or modify the Major Access if it is determined by the County to be unsafe,
detrimental to traffic flow or if future roadway improvements require its removal or relocation.
SPECIAL _ — --
1 The additional right of way and roadway easements required to install these improvements at Fox Lane and Alft Lane are to
be obtained by the Sherman Health Systems and conveyed to the County of Kane.
5 The access shall be constructed perpendicular to the County Highway up to the right-of-way line.
7 No paver block or concrete approaches are allowed in the County right-of-way,unless prior written approval is obtained from
the County Engineer.
9 Loading or unloading of equipment or supplies will not be allowed in the County Highway right-of-way.
__� 19 __No equipment will_be allowed.to patIc ator?g tile.County Highway right-gf-way tbat_WilLblpcJc_or hinder-traffic.Ar.sight.lfnes.-
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Kane County Division of Transportation ; way
rot
Highway Permit LTA-2006-01141
41W011 Burlington Road,St Charles,IL 60175 '.'.1 f 7 .•
Phone(630)584-1171 Fax(630)584-5239 '
12 At the end of the project the County will require an"As Built"set of plans.These plans shall include all changes that have
been done in the field to complete the project.The improvements shall be tied into the State Plane Coordinating
System Zone IL.E and North American Datum 83(NAD83). The record drawings shall be submitted in the form of a burned
CD,as follows:a)Drawing format shall be Micro Station(.dgn)and/or AutoCad(.dwg);b)Plan sheets shall be included as a
collection of scanned files or images as Tagged Information File Format(.tif)files.
13 This Permit Is in accordance with the Intergovernmental Agreement between Kane County and the City of Elgin,dated May
12,1998,Resolution No,98-134 and Amendment No.2 to this IGA Resolution No.06-500 dated December 18,2006.
15 The Kane County Traffic section will be provided with a detailed signage plan for the portion of the County road in Kane
County described in the DESCRIPTION SECTION of this permit.A schedule of the required signs will be provided with a
marked plan.The Kane County Division of Transportation Sign Shop will install all the required signs in the Kane County
right-of-way and the permit applicant will be responsible to pay for the installation at a cost of$225.00 per sign.The cost will
be Included In the Fees section of the Permit and invoiced.
16 Any trees,bushes or shrubs that restricts site distance for the access,shall be trimmed back or removed.
17 Failure to complete the construction of the access described in this permit within one year of permit issuance date will result
in the Permittee to re-apply for the access request.
18 Right-of-way markers shall be installed along the property's frontage of all County Highways.The makers shall be satin
accordance with Illinois Dept.of Transportation(IDOT)Standard 666001,Method B.
REQUIREMENTS OF THE MUNICIPALITY
1 The Municipality shall ensure that the owner of the development maintains the cross access roads associated with this
development. Maintenance consists of upkeep of roadway striping,signage,and pavement conditions.
2 The City of Elgin shall be responsible for all maintenance and energy costs to operate traffic signals and roadway lighting
installed under this permit(Randall/Holmes,Randall/Fox&Randall/Aift).The County of Kane shall own and maintain said
signals and lighting all in accordance with the IGA identified in the Special Requirements Section of this Permit.
ENFORCEMENT AND SECURITY
1 The Permittee shall pay any vehicular damage claims related to paving materials that the County deems to be caused by a
failure of the Permittee to follow the requirements of the Paving Requirements section of this permit.The County shall cause
payment of the claim plus processing costs to be made from the letter of credit for this permit if the Permittee fails to pay the
claim as directed by the County.The County Engineer shall have the final decision on any claim against the contractor for
non-compliance.
2 Reduction in the Letter of Credit or Highway Bond will not be granted If any previous bills have not been paid.
3 Violation of any condition of this permit may result in the suspension or revocation of the Temporary Construction Access.
4 The County shall suspend this permit without notice if any conditions are not followed.
5 The County shall suspend this permit due to a lack of progress.
6 The County has the right to modify the Letter of Credit or Highway Bond for this permit to cure defaults(i.e.engineering
review costs,construction observation,work activity deficiencies,improvement deficiencies,claims for prime damage,utility
relocations,etc.).
7 The Permittee shall not perform any work or participate in any activity that is beyond the scope of this permit.
MAINTENANCE&RELOCATION RESPONSIBILITIES '
1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with its normal
maintenance policies,the drainage system Including ditches,pavement widening including turning lanes,pavement
markings and traffic control devices,curb and/or gutters,shoulders and turf area located within the right-of-way of the
------.__—_County.highway....�_._..-.—.-_�..--�.__..._.__�__...----__-_-•----------•----.__._—_.__.._—_.__._.�.�_�� __.__. _�-
2 The Permittee,after completion and acceptance of the Improvements,may provide additional mowing of turf areas as
needed or provide other maintenance operations such as removing garbage and debris.
•
Kane County Division of Transportation : P,wG'•
Highway Permit TA-2006-0114 { t_;
41W011 Burlington Road,St Charles,IL 60175 rc-,;;c
Phone(630)584-1171 Fax(630)584-5239
3 The Permittee,after completion and acceptance of the Improvements,shall be responsible for the removal of snow,ice,
gravel,and other debris from the paved surface on the Major/minor/minimum/ag access and all other access roadways to or
from the County Highways keeping Major/minor/minimum/ag access in a safe condition for the motoring public.
4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the
Improvements.
CLAIMS,LIEN&LIABILITY
1 The Permittee,its successors,grantees and assigns,covenants and agrees that it will not let or permit or suffer any lien to
be put,placed upon,arise or accrue against the right-of-way or funds of the County in favor of any person or persons,
individual or corporate,furnishing labor or material in any work contemplated herein.Permittee,its successors,grantees and
assigns,further covenants and agrees to hold said right-of-way and/or funds of the County free from any and all liens,or
rights or claims of lien which might arise or accrue under or be based upon any Mechanic's Lien Law of the State of Illinois
either now in force or to be enacted.All contracts and agreements that may be made by Permittee or Perrittee's contractor
relating to any work herein proposed shall expressly state that the interest and reversion of the County in and to said
right-of-way or funds shall be wholly free from and not subject to any lien or claim of any contractor,subcontractor,
mechanic,material man or laborer whether passed upon any law,regulation of the State of Illinois,or any other authority,
now in force or hereafter to be enacted,and Permittee or Permittee's contractor also agrees and covenants that it will not
enter into any contract for such work which shall not in express terms contain the aforesaid provisions.The County does not
allow without a permit,alteration work in the highway right-of-way after the acceptance of the improvements.
2 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or privilege
over any right-of-way or any part of any road which may be under the control or ownership of some other entity,individual or
jurisdictional body or to release Permittee from compliance with the provisions of any laws or statutes relating to such
construction.
3 The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify,defend
and hold harmless the County,including their elected and duly appointed officials,employees and representatives from and
against any and all claims,suits,actions,losses,expenses,damages,injuries,deaths,judgments,and demands arising
from and relating to the construction and other related activities.
4 The Permittee and all persons involved in the construction and other related activities of this permit shall pay all damages,
judgments,costs and expenses,including attorney fees and court costs in connection with or resulting from the construction
and other related activities of this permit regardless of any limitations of insurance coverage.
5 The Permittee shall be responsible for the repair of any damage to highway facilities and/or facilities of others located within
the County Highway right-of-way caused by the construction of this permit or Improvements to the property served by this
Permit. This includes,but is not limited to,the highway pavement,shoulders,ditch lines and signage.
Permit Number. TA-2006-0114
Total Fees: $4,800.00
THE UNDERSIGNED PERMITTEE/APPLICANT AGREES TO FOLLOW ALL REQUIREMENTS OF-THIS PERMIT AND THE KANE COUNT\
ACCESS CONTROL REGULATIONS.
All Permittee signatures not signed in the Kane County Division of Transportation office must be NOTARIZED before the County
will accept and issue the Permit
Kane County Division of Transportation
Highway Permit [TA-2006-01141 1-
41W011 Burlington Road,St Charles,IL 60175
(630)584-1171 Fax(630)584-5239
Permittee or Authorized Representative(Please Print) Signature Date
Permittee or Authorized Representative(Please Print) Signature Date
a d i e i t' i u►n� C r fr q je4,1110 _ -= � - el/0 .Q
Authorized Municipal Officer(Please P Signature Date
Carl Schoedel, P.E.County Engineer
Authorized County Officer(Please Print) Signature Date