09-127 OFE�C'
0;= City of Elgin
2> .:. . `' 4 '
June 30, 2011
RE: Resolution No. 09-127
Highway Permit with Kane County For Water Main Construction at McGrath Honda
(Randall Road Right-of-Way)
To Whom It May Concern:
The document listed above was sent out for signatures to another entity and an executed copy
was never returned to the City Clerk's office for record retention. Attached is the un-executed
copy that was sent out for signature. Thank you.
Resolution No. 09-127
RESOLUTION
AUTHORIZING EXECUTION OF A HIGHWAY PERMIT WITH KANE COUNTY
FOR WATER MAIN CONSTRUCTION AT MCGRATH HONDA
(Randall Road Right-of-Way)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute a Highway
Permit on behalf of the City of Elgin with the Kane County Division of Transportation for water
main construction for McGrath Honda in the Randall Road right-of-way,a copy of which is attached
hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: May 27, 2009
Adopted: May 27, 2009
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
, 1 ,
,tOFE
i' 'ti Memorandum
f City of Elgin
r, '
Date: June 23, 2009
To: Joe Evers, City Engineer
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution Nos.1111111rnd 09-138
Enclosed please find the referenced permits as listed below. Please have these agreements
signed and executed by Kane County and return one fully executed copy to the City Clerk's
office for the City's records. If you have any questions please feel free to contact our office
847-931-5660 and we will do our best to assist you. Thank you.
Resolution 09-127 Adopted Authorizing Execution of a Highway Permit with Kane County for
Water Main Construction at McGrath Honda(Randall Road Right-of-Way)
Resolution 09-138 Adopted Authorizing Execution of a Highway Permit with Kane County for
Construction of Traffic Signals on Randall Road at the Randall Point Subdivision
Kane County Division of Transportation
Highway Permit ',TA-2009-0011
41W011 Burlington Road,St Charles,IL 60175f''
Phone(630)584-1171 Fax(630)584-5239
PERMIT INFORMATION
Permit is NOT valid and NO WORK can begin until an issued date is added and Permittee&County Engineer sig las-page.
—
Permit Number TA-2009-0011 Issuance Date
i` tt
Permit Type Expiration Date Comments
Utility Modif or New Const 2020 N.Randall Road.(near Point :„ 1.) I :S
DESCRIPTION OF PERMITTED IMPROVEMENTS
Construction of improvements shall be in the Randall Road right of way approximately at station 173+30 from Sheet 5A of 31 of the Randall
Road Widening At Elgin.Automalt Plans with the latest revision date of 6/16/08.The work shall include the installation of one 8"ductile iron
water main connection to an existing 12"water main located in an existing valve vault.The 8"water main,installed at a minimum depth of
5'6"to the top of the water main, shall extend northwest approximately 37'entering a Utility Easement where it shall turn west,crossing
and exiting the Utility Easement and entering Lot 2 of the Randall Rose Subdivision.
The City of Elgin will be responsible for all inspections with regard to the water main connection and subsequent testing.
NO access from Randall Road shall be permitted.Access shall be from on-site only.
»»Notes««
1.NO OPEN CUT of any County Highway or other paved surface within the right-of-way,without written permission from Kane County
Division of Transportation.
2.There shall be no lane closure either full or partial however a single shoulder closure will be permitted provided that all IDOT/KDOT
standards are met or exceeded.
3.All aerial crossings shall maintain a minimum vertical-line clearance of 20'over the roadway.
4.No equipment that has less than 10 feet of ground clearance will be allowed to be mounted to a utility pole.
5.All underground crossings shall be at 90 degrees to the roadway center line,in a minimum 4"conduit and at a depth of not less than 60"
below the bottom of the ditch lines.
6.All underground Installations shall have a minimum of 42"of cover.
The Improvements shall be installed according to the plan approved by the County and stamped for permit#TA-2009-0011.
This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or privilege over any
right-of-way or any part of any road which may be under the control or ownership of some other entity,individual or jurisdictional body or
to release Permittee from compliance with the provisions of any laws or statutes relating to such construction.
it is the sole responsibility of the Permittee to ensure that all necessary permissions and easements have been obtained from property
owners prior to the commencement of work.
DEVELOPMENT INFORMATION
Development Name McGrath Honda Water Main Connection
Land Use
Township Dundee
Section 30
Highway Name Randall Rd
Parcel Number - - -
Construction Cost Estimate
Work Order Number
Permittee
Name John Francek Main Phone (847)879-0872
Company/Title McGrath Motors Secondary Phone (630)624-7284
Street Address 1421 E.Main St. Fax (630)524-9111
City/State/Zip St.Charles IL 60174 Email jfranceklmmcgrathag.com
Municipal Representative
Name Joseph Evers Main Phone (847)931-6100
Company/Title City of Elgin Secondary Phone ( ) -
Street Address 150 Dexter Ct. Fax (847)931-5610
City/State/Zip Elgin IL 60120 Email www.cityofeigin.arg
Kan$ County Division of Transportation
Highway Permit TA-2009-0011 «`x
9 Y
•
41W011 Burlington Road, St Charles, IL 60175 J'�r
Phone(630)584-1171 Fax(630)584-5239
Permit Dept.Contact
Name Kurt E.Nika,P.E. Main Phone (630)406-7372
Company!Title Chief of Permitting Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-5239
City/State/Zip St Charles IL 60175 Email nikakurt@co.kane.il.us
Construction Dept.Contact
Name John Guddendorf Main Phone (630)406-7382
Company/Title Sr.Construction Manager Secondary Phone ( ) -
Street Address 41W011 Burlington Road • Fax (630)584-5265
City/State/Zip St Charles IL 60175 Email GuddendorfJohn@co.kane.ilus
Engineer
Name- --- ----Dawn Brook Main Phone (630)250-9595
Company/Title Cowhey Gudmundson Leder Ltd Secondary Phone ( ) -
Street Address 300 Park Blvd. Fax (630)250-9644
City/State/Zip Itasca IL 60143 Email dawn.brook@cgl-ltd.com
GENERAL REQUIREMENTS J
t Permittee is authorized to perform work in the County highway right-of-way to construct Improvements.
2 The County will not participate in any extra work that may arise from this Improvement.
3 The County Permit Department and/or Consultant shall oversee the Improvement in the interest of the County. The
County and/or the County Consultant is not responsible for coordinating the Permittee's materials consultant for testing on
this project.The Permittee will be responsible for the layout of the project.
4 No work is authorized to start until all of the Pre-Construction Requirements have been met.
5 No work activities that disrupt traffic are allowed before 9:00 am or after 3:00 pm.Extended work hours are allowed if
approved by the County and:a)Work is done from behind the barricades and traffic is not disrupted.b)It is proven that
extended hours will result in the completion of the Improvements significantly ahead of the County approved schedule.
6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule.
7 An updated schedule shall be submitted to the County every two weeks at site meeting.
8 All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work started.
9 Construction and other related activities of this permit shall not at any time or under any circumstances,create any hazard
to the motoring public.
10 The terms,provisions,and conditions of this permit shall apply to the successors or assigns.
11 Contractors must have a copy of this permit at the job site for inspection by the County.
12 The County Permit Department and/or County Consultant shall be notified at least 48 hours in advance of the starting
date of any work on any right-of-way,proof rolls,asphalt work,changes in traffic flow.
13 The Permittee is responsible for damages of any County owned facility within the construction limits of the permitted
activity within the County right-of-way.
14 All work performed shall comply with the Kane County Stormwater Ordinance, latest version.
15 All debris placed or tracked in the County Highway right-of-way shall be removed immediately and properly disposed.
PRE-CONSTRUCTION REQUIREMENTS
1 The County receives and approves a progress schedule for the Improvements.
Kane County Division of Transportation �,�'«�';,;:
Highway Permit 'TA-2009-00111 ° .•.
41W011 Burlington Road,St Charles, IL 60175 • !r:
Phone(630)584-1171 Fax(630)584-5239
2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(if applicable), Permittee
and Permittee's Contractor.
3 Certificates of Insurance from the Permittee,contractor,and sub-contractors naming the County of Kane and the County's
Consultant(if applicable)as additionally named insured.
4 Advanced Warning Signage and/or message board shall be posted by the Permittee and Kane County will prepare the
press release notice(s)which will be published at least 72 hours prior to the start of construction. Notifications shall
communicate the date when construction will start and the duration of the project.
5 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control maintenance
contractor.
6 The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal,interconnect
and approach lighting items in the County right-of-way.
(TRAFFIC CONTROL REQUIREMENTS
1 The County's approval is required for any lane closure.Advanced warning signage and/or message boards shall be
posted at least 3 days in advance of construction activities that will cause significant disruption(i.e.work changing from
one side of street to the other,lane closures,etc.)to the motoring public.
2 The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in
accordance with the Illinois Department of Transportation standards the Manual of Uniform Traffic Control Devices for
highway construction and approved engineering plans.
3 The flow of traffic shall not be hindered at any time,unless authorized by the County.
4 The County shall limit work activities in the highway right-of-way if it is determined that such limitations are necessary to
ensure the safety and efficiency of the motoring public.
5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this
Permit including future changes in operation and traffic movements needed because of improvements to or changing
conditions of the County Highway.
LI REQUIREMENTS FOR CONSTRUCTION ACTIVITY
1 No equipment(i.e.trenchers,backhoes,etc.)is authorized to operate on the pavement of the roadway and shall be
operated outside the shoulders of the roadway unless pre-approved by the County.
2 No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway.
3 All disturbed areas in or adjacent to the highway right-of-way shall be properly barricaded overnight,on weekends,and on
days when no work is being performed.Barricades shall be up and in conformance of the Illinois Department of
Transportation standards at all times.
4 Unprotected open trenches are not allowed.
5 The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field
conditions,highway maintenance,or safety problems that become apparent during construction.
6 The Permittee shall receive approval from the County for field changes needed prior to their implementation.
7 Pavement saw cutting is required when there is damage resulting from work activities,along edge of pavement for
widening,or as directed by the County.
8 The Permittee is responsible during construction for maintenance and upkeep of the right-of-way,vicinity highway
pavement, Improvements and other items as deemed necessary by the County.This includes,but is not limited to,
removal of mud and debris from highway surface,and the maintenance of drainage systems and turf areas.
9 The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control devices
as provided in approved Improvement plans.
10 The improvements and work activities required to construct such shall not interfere with natural drainage of the road and
the right-of-way.
Kane County Division of Transportation '�o.:,r,
Highway Permit 1TA-2009-0011 4
41W011 Burlington Road,St Charles, IL 60175
Phone(630)584-1171 Fax(630)584-5239
11 The Improvements and work activities required to construct such shall not interfere with other area highway construction
or maintenance projects.
12 Trees or shrubbery shall not be removed, cut,trimmed,or disturbed within the highway right-of-way without the approval
of the County.
14 Work shall be done on one side of the roadway at a time.
17 The Permittee is responsible for any required signs associated with the safe travel of the motoring public through the
construction zone.
SPECIAL
9 Loading or unloading of equipment or supplies will not be allowed in the County Highway right-of-way.
10 No equipment will be allowed to park along the County Highway right-of-way that will block or hinder traffic or sight lines.
ENFORCEMENT AND SECURITY
4 The County shall suspend this permit without notice if any conditions are not followed.
5 The County shall suspend this permit due to a lack of progress.
7 The Permittee shall not perform any work or participate in any activity that is beyond the scope of this permit.
MAINTENANCE&RELOCATION RESPONSIBILITIES J
1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with its normal
maintenance policies,the drainage system including ditches,pavement widening including turning lanes,pavement
markings and traffic control devices,curb and/or gutters,shoulders and turf area located within the right-of-way of the
County Highway.
4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the
Improvements.
LI CLAIMS,LIEN 8 LIABILITY
1 The Permittee,its successors,grantees and assigns,covenants and agrees that it will not let or permit or suffer any lien
to be put,placed upon,arise or accrue against the right-of-way or funds of the County in favor of any person or persons,
individual or corporate,furnishing labor or material in any work contemplated herein.Permittee,its successors,grantees
and assigns,further covenants and agrees to hold said right-of-way and/or funds of the County free from any and all liens,
or rights or claims of lien which might arise or accrue under or be based upon any Mechanic's Lien Law of the State of
Illinois either now in force or to be enacted.All contracts and agreements that may be made by Permittee or Permittee's
contractor relating to any work herein proposed shall expressly state that the interest and reversion of the County in and
to said right-of-way or funds shall be wholly free from and not subject to any lien or claim of any contractor,subcontractor,
mechanic,material man or laborer whether passed upon any law,regulation of the State of Illinois,or any other authority,
now in force or hereafter to be enacted,and Permittee or Permittee's contractor also agrees and covenants that it will not
enter into any contract for such work which shall not in express terms contain the aforesaid provisions.The County does
not allow without a permit,alteration work in the highway right-of-way after the acceptance of the Improvements.
2 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or privilege
over any right-of-way or any part of any road which may be under the control or ownership of some other entity,individual
or jurisdictional body or to release Permittee from compliance with the provisions of any laws or statutes relating to such
construction.
3 The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify,
defend and hold harmless the County,including their elected and duly appointed officials,employees and representatives
from and against any and all claims,suits,actions,losses,expenses,damages, injuries,deaths,judgments,and demands
arising from and relating to the construction and other related activities.
Kane County Division of Transportation o °;r;-.
Highway Permit TA-2009-0011 ''
•
41W011 Burlington Road,St Charles, IL 60175
Phone(630)584-1171 Fax(630)584-5239
4 The Permittee and all persons involved in the construction and other related activities of this permit shall pay all damages,
judgments,costs and expenses,including attorney fees and court costs in connection with or resulting from the
construction and other related activities of this permit regardless of any limitations of insurance coverage.
5 The Permittee shall be responsible for the repair of any damage to highway facilities and/or facilities of others located
within the County Highway right-of-way caused by the construction of this permit or Improvements to the property served
by this Permit. This includes,but is not limited to,the highway pavement,shoulders,ditch lines and signage.
LICENSE AGREEMENT
1 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or privilege
over any part of any road which may be under the control of some other jurisdiction body or to release Applicant from
compliance with the provisions of any laws or statutes relating to such construction.
2 It is understood that the construction work permitted hereunder shall commense within one year after the date this permit
is approved,unless an extension of a shorter or longer time is granted by the County Engineer.Otherwise,this permit
shall become null and void.
3 Permittee,its successors,grantees and assigns,in performing the work shall not interfere with or obstruct traffic on said
road or roads,and,as soon as practical after laying and constructing said Improvements,shall restore the road or roads
to the former condition,including not limited to regrading shoulder,shoulder slope,ditch, and back slope to its original
cross section,fertilizing,reseeding and covering same with mulch and replacing the aggregate shoulder along pavement.
In the event any costs are incurred by the County that are directly necessary and attributed to interim maintenance of the
above in order to provide safe road conditions,the Permittee,it successors,grantees and assigns,agrees to reimburse
the County in full for all costs upon submission of a proper invoice covering and explaining the same.
4 Permittee,its successors,grantees and assigns,shall install road crossing or crossings,without disturbing the existing
surface or base of the roadway,by augering.All boring,augering,or jacking pits shall be a minimum of ten(10)feet from
the closest edge of pavement or traveled portion of the road.
5 Permittee, its successors,grantees and assigns,shall not carry on construction activity between the shoulder points of
any of the County roads covered in this permit.All equipment,including trenchers,backhoes,and the like,shall at all
times be operated outside the shoulder point limits.All excavated and backfill material shall be stockpiled or placed
outside the shoulder point limits.
6 Permittee,its successors,grantees and assigns,shall lay,construct,operate,and maintain said Improvements so as not
to interfere with the natural drainage of the road and so as not to interfere with the construction or maintenance of said
road,and said Improvements shall be placed below the surface so as not to interfere with public travel as shown on the
attached drawings.The minimum depth below the bottom of the ditch line shall be five(5)feet.
7 Permittee,its successors,grantees and assigns,shall lay,construct,and erect said Improvements in such a manner as
not to interfere with private entrances or subsurface drainage of properties now abutting on the highways or roads
associated with this permit.If private entrances are disturbed,they shall be replaced by regrading, replacing aggregate
and bituminous cover and fertilizing,seeding and mulching and replacing aggregate shoulders.If subsurface drainage tile
is disturbed,it shall be properly repaired or replaced.The County shall not be liable for any damages,including crop
damage,due to any act or failure to act of the Permittee associated with the requirements of this paragraph and the
Permittee further hereby indemnifies and holds the County harmless regarding the same.
8 Permittee,its successors,grantees and assigns,shall not trim,cut or in any way disturb any trees or shrubbery along said
highway without the approval of the County Engineer or his duly authorized representatives.
9 Permittee,its successors,grantees and assigns,shall assume all risks and liabilities and forever hold the County
harmless for any and all accidents and damages that may accrue to persons or property that are in ANY WAY associated
with or relating to the construction,laying,maintenance,and/or operation of said Improvements.
10 Permittee, its successors,grantees and assigns,shall notify the County Engineer not less than 48 hours in advance of the
starting date of any work on the road or roads listed herein.
11 Permission for future maintenance work required on said Improvements is not granted by this permit. Individual work
orders or permits will be granted by the County Engineer for future maintenance work on said Improvements that will
disturb the road right-of-way.
12 The Permittee acknowledges that this permit does not grant an easement to the County right-of-way.Should the County's
construction,operation,maintenance and/or future expansion of any highway or roadway associated with this permit
require any alteration or change of location of the Improvement provided for in this permit,said requested alteration shall
be made by the Permittee without expense to the County, upon a written request of the County Engineer.
13 All obligations,agreements,representations,warranties and indemnifications made hereunder shall survive the one(1)
year construction period set forth in Paragraph 2 above.
• Kane County Division of Transportation
Highway Permit jTA-2009-0011 """`° "
41W011 Burlington Road,St Charles,IL 60175
Phone(630)584-1171 Fax(630)584-5239
UTILITY PERMIT PROVISIONS
1 Traffic control to meet or exceed IDOT Standards.
2 48 hours notice to KDOT before beginning work.630-584-1171 Monday thru Friday 8-4.
3 NO OPENCUT of any County Highway or other paved surface within the right-of-way,without written permission from
Kane County Division of Transportation.
4 ANY discrepancies from approved plans will need KDOT approval in writing.
5 Upon completion of•the project,all disturbed areas shall be a minimum 6"Topsoil Placement.All disturbed areas shall
receive a minimum-Seeding Class 2A,fertilizer nutrients,and Erosion Control Blanket(North American Brand,or
approved equivalent,or salt tolerant sod with fertilizer nutrients). Restoration shall be completed within 30 days or Kane
County Division of Transportation may restore and back bill the Permittee.
6 Restoration will be scheduled within(1)one month of initial excavation within right-of-way of KDOT.Utility to provide
schedule with approval of KDOT.
7 It is the responsibility of the utility being permitted to insure their sub-contractors adhere to these policies.
8 Any deviations from these policies will result in a work stoppage.
9 Augering or receiving pits shall not be within 10-feet of the roadway shoulder.
10 If the utility's equipment for any reason needs to be relocated,moved,adjusted or removed from the County right-of-way,
it shall be done at the expense of the utility.
11 J.U.L.I.E. must be contacted for locate at least 72 hours before beginning work.
12 The pemiittee is responsible for locating all underground utility facilities within County right-of-way.
13 24-hour emergency contact name and phone numbers must be supplied to KDOT.
14 Work in Kane County must have the proper approval from all local governmental agencies,i.e.:Federal,State,City,
Township or County.
15 No equipment that has less than 10 feet of ground clearance will be allowed to be mounted to a utility pole.
Permit Number: TA-2009-0011
Total Fees: $950.00
THE UNDERSIGNED PERMITTEE I APPLICANT AGREES TO FOLLOW ALL REQUIREMENTS OF THIS PERMIT AND THE KANE COUNTY
ACCESS CONTROL REGULATIONS.
All Permittee signatures not signed in the Kane County Division of Transportation office must be NOTARIZED before the County will
accept and issue the Permit.
Kane County Division of Transportation
Permit ETA-2009-0019 :.17•
• -
41W011 Burlington Road,St Charles,IL 60176
Phone(630)584-1171 Fax(630)584-5239
704-to RR 0: `i ;21101
Permittee or Authorized Representative(Please Print) Signature Date
Penmittee or Authorized Representative(Please Print) Signature Date
City of Elgin, By: \
Olufemi Folarin, City Manager 5/27/09
Authorized Municipal Officer(Please Print) Signature Date
Can Schoedei, P.E. County Engineer
Authorized County Officer(Please Print) Signature Date
•