09-1 Resolution No. 09-1
RESOLUTION
APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH
CSR ROOFING, INC. FOR REPLACEMENT OF DAMAGED
ROOF DECKING AT THE PUBLIC WORKS FACILITY
WHEREAS,the City of Elgin has heretofore entered in a contract with CSR Roofing,Inc.
for replacement of damaged roof decking at the Public Works acility; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 2, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE •ITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be an' is hereby authorized and directed to
execute Change Order No.2,a copy of which is attached heret• and made a part hereof by reference.
s/E• Schock
Ed Shock, Mayor
Presented: January 14, 2009
Adopted: January 14, 2009
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
,cy OF t-40
L‘ 'ti
3 ' City of Elgin Change Order
„,'�Hn„,,,
ELGIN,ILLINOIS 1
1i
PROJECT No.339898
CHANGE ORDER No. 2 and FINAL 1
CONTRACT: Roof Replacement Police Facility and PW(Bid No. 0?"-090)
SCOPE: Upon removal of the existing roof at the Public Works Faci ity it was discovered that there was
almost 5,000 sq. ft. of bad decking material that was not foreseen at t e time of the bid. This decking
material was removed and replaced or painted in accordance with uni pricing provided in the original bid
and verified by the City's consultant. Four additional roof curbs were also added in preparation for the future
daylight harvesting project.
REASONS FOR CHANGE: This Change Order No. 2 and Fina is in the best interests of the City
and is authorized by law. The necessity for the changes was oreseen at the time of the original
agreement, and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The o iginal contract will be amended as
to scope and costs to include additional deck repairs at the Pu lic Works Facility
ORIGINAL CONTRACT AMOUNT: $1,385,547.00
I
I
CHANGE ORDER No. 2 and Final
Public Works
Metal Deck Replacement 1
4962 s.f. @ $10.00/s.f. $49,629.00
Metal Deck Overlay
102 s.f. @$8.00/s.f. $816.00
Clean and Paint Rusted Deck
177 MH @ $90.00/MH $15,930.00
Paint Materials, OH&P I $2,005.32
4 Skylight Curbs @ $201.00 ea. $804.00
TOTAL FOR CHANGE ORDER NO. 2 and Final: ADD $69,184.32
PREVIOUS CHANGE ORDER:
Change Order No.No. 1 ADD $148,254.00
TOTAL REVISED CONTRACT AMOUNT: $1,602,985.32
The original amount of the contract with CSR Roofing, Inc. is $1,38 ,547.00. Change Order No. 2 and Final
totaling$69,184.32 added to previous change order totaling $148, 54.00 will increase the original contract
amount by a total of$217,438.32,that sum representing 15.6%of th original contract amount. The new
contract amount, inclusive of all change orders is $1,602,985.32. 1
OTHER CONTRACT PROVISIONS: All other contract provisio ►s remain the same.
CHANGE ORDER No. 2 and Final
November 26,2008
Agreed to this day of , 2008.
Recommended by:
Building Maintenance Department
By: Rich Hoke
Title: Building Maintenance Superintendent
Date:
Signature:
Accepted by:
CSR Roofing,Inc.
Party of the Second Part(Contractor)
By: Mario Cairo
Title: Preside
Date: 1t N' (�C%
Signature: l�
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Olufemi Folarin
Title: City Manager
Date: 1/ ._ '4"
Signature: L N _
F:\Legal Dept\forms\Chang- order Form.doc
December 11, 2008 t
f
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
Rich Hoke, Building Maintenance Superintendent
SUBJECT: Change Order No. 2 and Final for Bid 07-090 2007 Roofing
PURPOSE
The purpose of this memorandum is to provide the Mayor andembers of the City Council with
information to approve a change order in the contract with CS1. Roofing, Inc. for replacement of
damaged roof decking at the Public Works Facility.
RECOMMENDATION
It is recommended that the City Council approve Change Order No. 2 and Final with CSR
Roofing, Inc. of Oak Park, IL for replacement and repair of deteriorated metal roof decking at
the Public Works Facility in the amount of$69,184.32.
BACKGROUND
On September 12, 2007, the City Council awarded a contract t CSR Roofing, Inc. in the amount
of$1,385,547 for the replacement of roofs on the Police Facility, Public Works, Slade Avenue
Water Plant and the Lord's Park Restroom building. On ay 28, 2008, the City Council
approved Change Order No. 1 in the amount of$148,254 fo replacement of wet insulation on
the Police facility roof and installation of roof curbs for fut re skylights at the Public Works
facility. l
As the project progressed and the old roofing material was re loved at the Public Works Facility,
it was discovered that a significant amount of the metal roof ecking underneath was rusted and
needs to be replaced or repaired. Since this condition coul not be assessed until the roofing
material was removed, unit pricing was requested in the origi al bid. All work has been done in
accordance with the unit pricing provided. Information regar ing this condition was brought to
the City Council at the May 28, 2008 meeting.
A copy of Change Order No. 2 and Final is attached for your information.
Change Order No. 2 and Final to Bid#07-090—Roofing 2007
December 11, 2008
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CON ACTED
None
FINANCIAL IMPACT
The cost of Change Order No. 2 with CSR Roofing, Inc. will to al $69,184.32. Currently there is
$1,605,414 budgeted and $867 available in the Riverboatund, account number 275-0000-
791.93-36, "Major Repairs/Buildings," project number 339 98 "Roof Replacement". The
monies required to fund the change order ($68,317.32) are rec mmended to be transferred from
account number 275-0000-791.93-36, project number 34 509 "Hemmens South Lobby
Addition" where sufficient funds are budgeted ($628,320) an(I] available ($283,801) to provide
for the transfer. 1
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve Change C¢rder No. 2 and Final with CSR
Roofing, Inc. of Oak Park, IL in the amount of$69,18432.
2. The City Council may choose not to approve Change Order No. 2 and Final with CSR
Roofing, Inc. of Oak Park, IL in the amount of$69,184.32.
Respectfully submitted for Council consideration.
Rh
Attachment
��,(OFEtCi
-40 Memorandum
1 - . 4 v City of Elgin
Date: January 16, 2009
To: Rich Hoke, Building Maintenance Superintendent
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 09-1, Regarding change order o. 2 in the contract with CSR
Roofing, Inc. for replacement of damaged roofat the Public Works
g� p g decking
Facility
Enclosed please find the above referenced agreement. Pleasesign and distribute to the
appropriate parties and if needed, retain a copy for your recor s. If you have any questions
please feel free to contact our office 847-931-5660 and we wi 1 do our best to assist you. Thank
you.