08-42 Resolution No. 08-42
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT
WITH POWERLINK SERVICES, INC. FOR UNINTERRUPTED POWER
SUPPLY SYSTEM AND THE POLICE FACILITY
WHEREAS,the City of Elgin has heretofore entered into a contract with Powerlink Services,
Inc., for replacement of uninterrupted power supply in the police facility; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 27, 2008
Adopted: February 27, 2008
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
ELGIN, ILLINOIS
PROJECT 239551
CHANGE ORDER No. 1 and FINAL
CONTRACT: UPS Replacement at the Police Facility(Bid# 07-001)
SCOPE: This Change Order No. 1 will provide for the installation of an external bypass switch
related to the replacement of the UPS system at the Police Facility. The need for this additional
equipment was unforeseen at the time of the award of the original contract.
This change order affects a contract entered into between the City of Elgin and Powerlink
Services Inc. of Elgin, IL, an Illinois corporation, dated June 27, 2006 for the installation of the
UPS system in the Police Facility.
REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is
authorized by law. The necessity for the changes was unforeseen at the time of the original
agreement, and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be
amended as to scope and costs to include the installation of an external bypass switch for the
PS syslem
Transformer and Hardware ADD $6,568.00
2 CB Bypass Switch ADD $2,101.00
Installation and Wiring ADD $7,784.00
Total Change Order ADD $16,453.00
Original Contract Amount $43,915.00
New Contract Amount $60,368.00
The original contract with Powerlink Services Inc. is $43,915.00. By reason of Change Order
No. 1,the contract for the UPS Installatin Project will be increased in the amount of sixteen
thousand four hundred fifty three and 00/100 dollars ($16,453.00) or approximately 37% of the
original contract amount. The new contract amount, inclusive of Change Order No. 1 is sixty
thousand three hundred sixty eight and 00/100 dollars ($60,368.00).
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
CHANGE ORDER No.1 and Final
February 15, 2008
Page 2
Agreed to thiX14day of Z. S M\s-A.I , 2008.
Recommended by:
BUILDING MAINTENANCE DEPARTMENT
By: Rich Hoke
Title: Building Maintenance Superintendent
Date: a�7..C1O5(
Signature:
by:
Powerink Services
Party of the Second Part (Contractor)
By: 7 41,4.`:).-c_
Title: /Pry
Date: 7— / a p
Signature: '•
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Olufemi Folarin
Title: City Manager
Date:
Signature: `�.1 _ _ _
February 8,2008
TO: Mayor and Members of the City Council =
FROM: Olufemi Folarin,City Manager
Rich Hoke,Building Maintenance Superintendent
SUBJECT: Change Order No. 1 and Final for Bid 07-001 UPS Replacement—Police Facility
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve a change order in the contract with Powerlink Services Inc. for
replacement of the uninterrupted power supply in the Police Facility.
RECOMMENDATION
It is recommended that the City Council approve Change Order No. 1 and final with Powerlink
Services, Inc. of Elgin, IL, in the amount of$16,453 for the installation of an external bypass
switch in relation to the installation of a new uninterrupted power supply (UPS) system in the
Police Facility.
BACKGROUND
UPS provides backup power to the communications center within the Police Facility. During the
summer of 2006, a battery ruptured inside the old UPS system and damaged some of the control
boards. The manufacturer of that unit is no longer in business and therefore new parts are no
longer available. Refurbished parts were found to get the unit up and running but it was no
longer reliable. Since this unit supports such a critical area, funds were included in the 2007
budget to replace this unit. City Council approved a contract with Powerlink Services at the
February 14,2007 council meeting in the amount of$43,915.
As the project progressed and plans were made to replace the UPS,we realized there was no way
to take the old UPS out of service without shutting down power to the Communications center.
Given the very critical nature of this piece of equipment, the City formulated a plan to prevent
this from being an issue should the need arise to replace the UPS or in the event of a catastrophic
failure in the future. An external bypass switch was added to the system which will allow the
power to be switched to a different source without shutting down communications.
A copy of the change order is attached for your information.
Change Order No. 1 to Bid#07-001 —UPS Replacement at the Police Facility
February 8,2008
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The cost of the change order with Powerlink Services, Inc. will total $16,453. There is$95,000
budgeted and $39,600 available in the Riverboat Fund, account number 275-0000-791.92-46,
"Capital Additions/Other Equipment," project number 239551, "Police Facility UPS
Replacement"to fund the change order.
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve the change order with Powerlink Services, Inc.
of Elgin,IL.
2. The City Council may choose not to approve the change order with Powerlink Services,
Inc.of Elgin,IL.
Respectfully submitted for Council consideration.
Rh
Attachment
Change Order No. 1 to Bid#07-001 —UPS Replacement at the Police Facility
February 8,2008
Page 3
ELGIN,ILLINOIS
PROJECT 239551
CHANGE ORDER No. 1 and FINAL
CONTRACT:UPS Replacement at the Police Facility(Bid#07-001)
SCOPE:This Change Order No. 1 will provide for the installation of an external bypass switch
related to the replacement of the UPS system at the Police Facility.The need for this additional
equipment was unforeseen at the time of the award of the original contract.
This change order affects a contract entered into between the City of Elgin and Powerlink
Services Inc.of Elgin,IL,an Illinois corporation,dated June 27,2006 for the installation of the
UPS system in the Police Facility.
REASONS FOR CHANGE:This Change Order No. 1 is in the best interests of the City and is
authorized by law. The necessity for the changes was unforeseen at the time of the original
agreement,and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:The original contract will be
amended as to scope and costs to include the installation of an external bypass switch for the
UPS system
Transformer and Hardware ADD $6,568.00
2 CB Bypass Switch ADD $2,101.00
Installation and Wiring ADD $7,784.00
Total Change Order ADD $16,453.00
Original Contract Amount $43,915.00
New Contract Amount $60,368.00
The original contract with Powerlink Services Inc. is$43,915.00. By reason of Change Order
No. 1,the contract for the UPS Installatin Project will be increased in the amount of sixteen
thousand four hundred fifty three and 00/100 dollars($16,453.00)or approximately 38%of the
original contract amount. The new contract amount, inclusive of Change Order No. 1 is sixty
thousand three hundred sixty eight and 00/100 dollars($60,368.00).
OTHER CONTRACT PROVISIONS:All other contract provisions shall remain the same.
Change Order No. 1 to Bid#07-001 -UPS Replacement at the Police Facility
February 8,2008
Page 4
CHANGE ORDER No.1 and Final
February 11,200$ .... ... ......_._-__.. -_---_ _.._...._._ _...._- -{ Deleted:February 7,2oo8
Page 2
Agreed to this day of ,2008.
Recommended by:
BUILDING MAINTENANCE DEPARTMENT
By: Rich Hoke
Title:Building Maintenance Superintendent
Date:
Signature:
Accepted by:
Powerlink Services Inc..
Party of the Second Part(Contractor)
By:
Title:
Date:
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By:Olufemi Folarin
Title:City Manager
Date:
Signature: