08-39Resolution No. 08 -39
RESOLUTION
AUTHORIZING EXECUTION OF A SECOND AMENDMENT AGREEMENT
WITH TRANSYSTEMS CORPORATION FOR THE
CENTRAL BUSINESS DISTRICT STREETSCAPE PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that
Olufemi Folarin, City Manager and Diane Robertson, City Clerk, be and are hereby authorized and
directed to execute a Second Amendment Agreement with TranSystems Corporation for the Central
Business District Streetscape Project, copy of which is attached hereto and made a part hereof by
reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 27, 2008
Adopted: February 27, 2008
Omnibus Vote: Yeas: 7 Nays
Attest:
s/ Diane Robertson
Diane Robertson, City Clerk
Second Amendment Agreement
This Amendment Agreement No. 2 is hereby made and entered into thid.Avay of
j )nruAE 2008, by and between the City of Elgin, an Illinois Municipal Corporation
(hereinafter refe ed to as "CITY ") and TranSystems Corporation, a Missouri Corporation
(hereinafter referred to as "ENGINEER ").
WHEREAS, the parties hereto have previously entered into an Agreement dated March 22id,
2006, attached hereto as Attachment "A" (hereinafter referred to as "ORIGINAL
AGREEMENT ") and Amendment Agreement No. 1 dated February 28 "i, 2007, attached hereto as
Attachment "B "; and
WHEREAS, ORIGINAL AGREEMENT provided for a maximum payment of $543,948.28 and
Amendment Agreement No. I provided for a maximum payment of $1,324,248.91; and
WHEREAS, the parties hereto have each determined it to be in their best interest to amend the
Original Agreement and Amendment Agreement No. 1; and
WHEREAS, the CITY has determined that the proposed scope of the PROJECT should be
modified to include surveying, design and construction engineering services for the 2008
underground improvements, construction engineering services for the 2008 roadway and
streetscape improvements, and surveying and design engineering services for the 2009 roadway
and streetscape improvements for the overall Central Business District Street Resurfacing and
Streetscape Program, and
WHEREAS, the CITY has determined that the total maximum payment for the additional
services described in this Amendment Agreement shall be in the amount of $1,022,553.97; and
WHEREAS, the circumstances necessitating these changes in performance contemplated by this
amendment are germane to the original agreement as signed and this Amendment Agreement is
the best interests of City and is authorized by law.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
and other good and valuable consideration, the sufficiency of which is hereby mutually
acknowledged, the parties hereto herby agree as follows:
Section I (B) of the Original Agreement is hereby amended by adding the following
additional text to the end thereof which reads as follows: "ENGINEER shall also
perform the additional services for the PROJECT to include surveying, design and
construction engineering services for the 2008 underground improvements, construction
engineering services for the 2008 roadway and streetscape improvements, and surveying
and design engineering services for the 2009 roadway and streetscape improvements"
2. Section I (C) of the Original Agreement is hereby amended by adding the following
additional text to the end thereof which reads as follows: "A detailed Scope of Services
for the additional services provided by the Second Amendment Agreement is attached
hereto as Attachment C."
3. Paragraphs IV (A) is hereby amended to read "For services provided by the ENGINEER
as described in Attachment A in the First Amendment Agreement, ENGINEER shall be
reimbursed at the rate of 2.9 times the direct hourly rate of personnel employed on this
PROJECT as set forth in Attachment B of the Second Amendment Agreement, with the
total fee not to exceed $2,346,802.88 regardless of the actual time expended or actual
costs incurred by the ENGINEER unless substantial modifications to the Scope of Work
are authorized in writing by the DIRECTOR"
4. Paragraph IV (B) is hereby amended to read "For outside services provided by other
firms or subconsultants, the City shall pay the ENGINEER the invoiced fee to the
ENGINEER, plus N/A. Any such invoiced fees to ENGINEER shall be included with
and constructed as part of the above - referenced amount of $2,346,802.88."
5. Paragraph IV (B) is hereby amended to read "A cost estimate of consultant services for
the additional services provided by the Second Amendment Agreement is attached hereto
as Attachment C. Such consultant services fees shall be included with and construed as
part of the above - referenced "not -to- exceed" amount of $2,346,802.88."
6. Except as amended by this Second Amendment Agreement, Original Agreement as
amended by First Amendment Agreement between the parties hereto shall remain in full
force and effect.
CITY OF ELGIN
By: _
�i5ger
Attest,
�� w ti-
City Clerk
TRANSYSTEMS CORPORATION
By: 4 .
Todd S. Bright
Vice- President
Attest: _
Brian L. Fairwoo
Assistant Vice - President
AGREEMENT
THIS AGREEMENT, is hereby made and entered into this2i day of !A J4,4— 2006, by
and between the CITY OF ELGIN, Illinois, a rnurucipal corporation (hereinafter referred to as
"CITY ") and TranSystems Corporation, a Missouri Corporation (hereinafter referred to as
"ENGINEER ").
WHEREAS, the CITY desires to engage the ENGINEER to famish certain professional
services in connection with the CBD Street Resurfacing and Streetscape Program (hereinafter
referred to as the "PROJECT "); and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating
to professional registration of individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained herein, the sufficiency of which is hereby mutually acknowledged, the CITY and
ENGINEER hereby agree that the CITY hereby retains ENGINEER to act for and represent
CITY in the engineering matters involved in the Project as set forth herein, subject to the
following terms, conditions and stipulations:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Public
Works of the CITY, hereinafter referred to as the "DIRECTOR".
B. Services to be provided by the Engineer include design and construction services for
the Central Business District (CBD) Street Resurfacing and Streetscape Program. As
part of this Agreement, the services will include design and construction services for
the 2006 underground improvements, scoping of the streetscape elements for the
overall project, and design of the roadway and streetscape improvements to be
included in 2007.
C. A detailed scope of services is attached hereto and made a part hereof as
Attachment "A ". Engineer shall comply with the provisions of Attaclundnt "A ".
H. PROGRESS REPORTS
A. Engineer shall comply with the detailed project schedule which is attached hereto and
made a part hereof as Attachment `B ". Engineer shall record progress pursuant to the
project schedule and shall submit a report of such progress as a component of the
status report described below.
Attachment "A"
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B. The Engineer will submit to the Director monthly a Status Report keyed to the Project
Schedule. A brief narrative will be provided identifying progress, findings and
outstanding issues.
III. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not
limited to, reports, designs, calculations, work drawings, studies, photographs, models
and recommendations shall be the property of the CITY and shall be delivered to the
CITY upon request of the "DIRECTOR; provided, however that' the ENGINEER
may retain copies of such work products for its records. Such work products are not
intended or represented to be suitable for reuse by the CITY on any extension to the
PROJECT or, on any other project, and such reuse shall be at the sole risk of the CITY
without liability to the ENGINEER.
W. PAYMENTS TO THE ENGINEER (Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the rate of 2.9 times
the direct hourly rate of personnel employed on this PROJECT, with the total fee not
to exceed $541948.28 1 regardless of the actual costs incurred by
the ENGINEER unless substantial modifications to the scope of the work are
authorized in writing by the CITY.
B. For outside services provided by other funs or subconsultants, the CITY shall pay the
ENGINEER the invoiced fee to the ENGINEER, plus N/A . Any such invoiced
fees to ENGINEER shall be included with and construed as part of the above -
referenced amount of $543.948.28
C. A cost estimate of consultant services is attached hereto and made a part hereof as
Attachment "C ". Such consultant services fees shall be included with and construed
as part of the above - referenced "not -to- exceed" amount of $543;948.28.
D. The CITY may make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic payments
to the ENGINEER shall not exceed the amounts shown in the following schedule, and
full payments for each task shall not be made until the task is completed and accepted
by the DIRECTOR.
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V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports (IIC above) will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and
cost incurred. The ENGINEER shall permit the authorized representative of the
CITY to inspect and audit all data and records of the ENGINEER for work done
under this Agreement. The ENGINEER shall make these records available at
reasonable times during the Agreement period, and for a year after termination of this
Agreement.
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement
at any time upon fifteen (15) days prior written notice to the ENGINEER. In the event
that this Agreement is so terminated, the ENGINEER shall be paid for services
actually performed and reimbursable expenses actually incurred prior to termination,
provided, however, that such payment shall not exceed the task amounts set forth
under Paragraph IV above.
VII. TERM
Unless terminated for cause or pursuant to Article VI or IX, this agreement shall be
deemed concluded on the date CITY detemunes that all of the ENGINEER(S) work
under this Agreement is fully completed and is accepted by CITY in writing. A
determination of completion shall not constitute a waiver of any rights or claims
which the CITY may have or thereafter acquire with respect to any term or provision
of the Agreement.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a
result of action taken by the CITY, the ENGINEER shall give written notice of his
claim within 15 days after occurrence of such action. No claim for additional
compensation shall be valid unless so made. Any changes in the ENGINEER's fee
shall be valid only to the extent that such changes are included in writing signed by
the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR
relative to a claim submitted by the ENGINEER, all work required under this
Agreement as determined by the DIRECTOR shall proceed without interruption.
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IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation
or breach shall be deemed to constitute a default, and the other party has the right to
seek such administrative, contractual or legal remedies as may be suitable to the
violation or breach; and, in addition, if either party, by reason of any default, fails
within fifteen (15) days after notice thereof by the other party to comply with the
conditions of the Agreement, the other party may terminate this Agreement.
X. INDENINIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents, boards and
commissions from and against any and all claims, suits, judgments, costs, attorney's
fees, damages or other relief, including but not limited to workers' compensation
claims, in any way resulting from or arising out of negligent actions or omissions of
the ENGINEER in connection herewith, including negligence or omissions of
employees or agents of the ENGINEER arising out of the performance of this
Agreement. In the event of any such action against the CITY, its officers, employees,
agents, boards or commissions, covered by the foregoing duty to indemnify, defend
and hold harmless such action shall be defended by legal counsel of the CITY's
choosing. The provisions of this paragraph shall survive any completion, expiration
and/or termination of this Agreement.
XI. NO PERSONAL LLABILITY
►V"
No official, director, officer, agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this Agreement
or because of their execution, approval or attempted execution of this Agreement.
A. Comprehensive Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a policy of comprehensive
general liability insurance written in occurrence form with limits of at least
$1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property
damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY AS ADDITIONAL INSURED. The policy shall not be
mnodified or terminated without thirty (3 0) days prior written notice to the
DIRECTOR.
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Such Certificate of Insurance shall include, but not be limited to, coverage for the
obligations assumed by ENGINEER pursuant to Article X herein entitled
"Indemnification ".
Such above - referenced insurance shall apply as primary insurance with respect to
any other insurance or self-insurance programs afforded to the CITY. There shall
be no endorsement or modification of this insurance to make it excess over other
available insurance, alternatively, if the insurance states that it is excess or
prorated, it shall be endorsed to be primary with respect to the CITY.
B. _Comprehensive Automobile Liability. Comprehensive Automobile
Liability Insurance written in occurrence form covering all owned, non -owned
and hired motor vehicles with limits of not less than $500,000 per occurrence for
damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage
for the general liability and auto exposures may be met with a combined single
limit of $1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's
Professional Liability Insurance covering claims resulting from error, omissions
or negligent acts with a combined single limit of not less than $1,000,000 per
occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall not be modified or terminated
without thirty (3 0) days prior written notice to the DIRECTOR.
XIII. CONSTRUCTION MEANS, METHODS, TECHNIQUES. SEQUENCES
PROCEDURES AND SAFETY
XIV.
The ENGINEER shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or procedures, or
for safety precautions and programs in connection with the construction, unless
specifically identified in the Scope of Services.
In all hiring or employment made possible or resulting from this Agreement;
there shall be no discrimination against any employee or applicant for employment
because of sex, age, race, color, creed, national origin, marital status, of the presence
of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to, but not be limited to,
the following: employment advertising, layoff or termination, rates of pay or other
forms of compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit
of any services or activities made possible by or resulting from this Agreement on the
grounds of sex, race, color, creed, national origin, age except minimum age and
retirement provisions, marital status or the presence of any sensory, mental or
physical handicap. Any violation of this provision shall be considered a violation of a
material provision of this Agreement and shall be grounds for cancellation,
termination or suspension, in whole or in part, of the Agreement by the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms,
conditions and other provisions of this Agreement and the ENGINEER shall remain
liable to the CITY with respect to each and every item, condition and other provision
hereof to the same extent that the ENGINEER would have been obligated if it had
done the work itself and no assignment, delegation or subcontract had been made.
Any proposed subcontractor shall require the CITY's advanced written approval.
XVH. NO CO- PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto, except to such
extent as may be specifically provided for herein.
XVHI. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub - paragraph, phrase,
clause or other provision of this Agreement, or any portion thereof, shall be held to be
void or otherwise unenforceable, all other portions of this Agreement shall remain in
full force and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as
a matter of convenience and for reference and in no way are they intended to define,
limit or describe the scope of intent of any provision of this Agreement, nor shall they
be construed to affect in any manner the terms and provisions hereof or the
interpretation or construction thereof.
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XX.MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the
parties on the subject matter hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by the parties. Each party
agrees that no representations or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly executed amendment hereof, or change
order as herein provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed
in accordance with the laws of the State of Illinois. Venue for the resolution of any
disputes or the enforcement of any rights pursuant to this agreement shall be in the
Circuit Court of Kane County, Illinois.
XXIL NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from
the DIRECTOR, nor will the ENGINEER make public proposals developed under
this Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXHI. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY'S
employ or any work associated with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this
contract as a result of a violation of 720 ILCS 5/33E et seq. Or any similar state or
federal statute regarding bid rigging.
As a condition of this contract, the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state'law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6 -101 of the Human Rights
Act.
A copy of the policies must be provided to the Department of Human Rights upon
request 775 ILCS 5/2 -105.
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion,
shall be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made or confirmed in
writing.
XXVIL NOTICES
All notices, reports and documents required under this Agreement shall be
in writing and shall be mailed by First Class Mail, postage prepaid, addressed as
follows:
A. As to CITY:
JOHN LOETE, P.E.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120 -5555
B. As to ENGINEER:
TODD S. BRIGHT, P.E.
Vice President
TranSystems Corporation
1051 Perimeter Drive, Suite 1025
Schaumburg, IL 60173 -5058
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST:
THE CITY OF ELGIN
By AAlt,, Bv
City Clerk i Manager
(SEAL)
For the ENGINEER:
Dated this / Y day of / l 4 rc-! I A.D., 2006
ATTEST:
I- %�a_ d e B !t ._-..t
- derit
(SEAL)
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
A. Planning and Concept Develonment Services
Project Coordination and Data Collection
a. Preliminary conference with the City staff to confirm (estimated as 1 meeting):
1. Goals and objectives
2. Schedule
3. Budget
4. Participants
5. Communications
6. Invoicing and payment
7. Other administrative considerations
b. Inventory readily - available existing data for the project area and immediately
surrounding neighborhoods including:
1. Traffic data (in- person traffic counts are not included in this scope)
2. Right -of -way data
3. Accident reports
4. Conventional and digital map files
5. Aerial photography
6. Jurisdictional boundaries
7. Property boundaries
8. Property owners
9. Other area roadway, utility, and signal improvements
10. Current public utility atlases
11. Current power, communications, gas, and other private utility atlases
12. Previously prepared plans and reports
13. Development plans
c. Review potential alternative funding sources for this project. Various phases of this
project may be eligible for finding through the ITEP, STP, or other outside funding
sources. If any potential sources of funding are identified, TranSystems Corporation
will meet with City representatives to discuss their merits and the additional processes
that would be required for funding compliance. (estimated as 1 meeting) The City
will have the final say in whether outside funding is pursued or not.
2. Field Survey
a. Conduct full topographic design survey based on the English system including
establishment of horizontal and vertical controls, topography, accesses, cross sections
(at 50 foot increments), drainage, utility structures, and right -of -way verification.
The field survey will be conducted along Grove Avenue from Prairie Street to
Highland Avenue, Spring Street from Grove Avenue to Chicago Street, and Fulton
T2aWSYSTEMS /1%
CGY ?PO/2gT /ON Akk
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape
Street from Spring Street to Villa Street. Survey limits will include all contiguous
intersections as well as 100 feet of the cross road(s). The total length of survey is
estimated as 4,200 feet. Portions of the survey will be reused for the subsequent
yearly improvements.
b. Download topographic survey and cross sections in AutoCAD or Microstation. Plot
survey at 1 " =20' scale and plot existing cross sections. Conduct a plan-in -hand,
walk- through check of the survey. Create an existing base map to be used in
presentations and discussions with City personnel and the public.
c. Inventory existing signing.
d. Conduct a drainage and utilities survey to determine the contents, pipe sizing, and
flow direction (as applicable) for all public underground utility structures.
e. Request a JULIE utility design locate. Survey, download, and map the JULIE utility
lines.
f. Observe, digitally photograph, and digitally videotape the project to become
acquainted with readily apparent existing conditions.
g. Conduct tree survey /condition inventory for existing trees within the public right -of.
way.
h. Perform a vaulted sidewalk and utility service inventory. Meet with building owner
or resident representatives to identify the location of vaulted sidewalks and utility
services (both public and private) which require replacement, modification, or
realignment. It is estimated that 30 buildings front on the streets within the project
limits.
i. Draw existing utility information from utility atlases on the project base map. Update
as additional information, such as future plans, test hole data, or comments are
received.
j. Conduct a pavement core investigation to identify pavement condition and
composition. Reconstruction of the roadways is not anticipated, and therefore, a
complete soils investigation program will not be undertaken.
3. Alternatives Development
lent
a. Meet with the Downtown Neighborhood Association to discuss project concepts,
impacts, and recommendations. (estimated as 1 meeting)
b. Conduct a public workshop meeting to introduce the project and to obtain citizen
input on concept development. (estimated as 1 meeting)
TawvSYSTEMS
C- G- Y2PO/2.gT /ON �Y-��_
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
c. Walk the site with interested parties to discuss existing conditions, strengths, and
weaknesses. (estimated as 1 afternoon walls- through)
d. Analyze the opinions to identify opportunities and constraints.
e. Analyze traffic data and existing parking conditions to determine if any roadways
should be narrowed to increase the sidewalk width. Opportunities to create additional
parking will also be considered; only changes which will not reduce the number of
parking spaces will be evaluated.
f. Perform a cursory accident analysis to determine if any high accident cluster locations
exist. Identify potential countermeasures which could fall under the scope of this
improvement.
g. Analyze the construction staging scheme and construction schedule. Evaluate
alternative construction staging schemes with the goal of minimizing resident and
business impacts.
h. Evaluate the condition and applicability of existing streetscape elements near the new
parking garage, adjacent to The Centre, and along Grove Avenue from the 1995
project. Meet with the Parks and Recreation Department to discuss potential
elements, applicable construction methods, and maintenance issues. (estimated as 2
meetings)
L Summarize the information in a brief preliminary planning and alternative concepts
document, assembled jointly by TranSystems Corporation and DLK Civic Design.
4. Public Participation
a. Conduct a series of information and focus meetings with area residents and business
owners, as well as the Downtown Neighborhood Association to present the preferred
improvement plans and solicit public input and comment. (estimated as 2 meetings)
b. Prepare all notifications, handouts, presentation text, exhibits, and minutes for the
above meetings. Exhibits may include plots, photos, hand or computer renderings,
drawings, or schematic plans as specific conditions warrant.
c. Prepare newsletters for distribution to the public at various times. (estimated as 4
newsletters during the design phase)
d. Create content for the City's web site to publicize public involvement opportunities
and current issues under consideration. Post various design.alternatives and public
meeting information/exhibits for the public's view and create an online forum for
comment, subject to City approval. Continents from the web site will be wed as
input and guidance for the design process throughout the plamning, design, and
construction phases of the project.
3 T ?.MISYSTEMS t',
CQ?POlZ4T /ON ///
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
e. Designate an individual as the primary public contact for the improvement. This
person will expeditiously respond to resident, business owner, City Council, and
media requests for information and continent.
5. Framework Plan
a. Prepare a schematic design for the project area illustrating alternatives for the
location, type and/or style of the following items. Consider the previously completed
downtown streetscape schemes, input from the public and other stakeholders, and
sound engineering practice.
1. On- street parking
2. Pedestrian walks and cross -walks
3. Benches, trash receptacles, and other pedestrian amenities
4. Irrigated planter boxes
5. Trees in tree grates
6. Lighting
7. Plant materials
8. Special features
9. Roadway intersection geometry (bump -outs or comer radii modifications)
10. Paver bricks
b. Document the schematic streetscape design using:
1. The surveyed base map
2. Conventional and computer graphics as may be appropriate
3. Supplementary sections and elevations
4. Photography from comparable projects, completed sections in the Elgin
CBD area, and/or product catalogues
c. Review improvement for vehicle, bicycle, pedestrian, and ADA accommodations.
d. Prepare preliminary opinion of project costs.
1
e. Present master plan and recommendations to City Public Works staff. (estimated as 1
meeting)
f. Present the master plan to the City Council with representatives from the Public
Works Department. Prepare necessary exhibits. (estimated as 1 Council
presentation)
4 T ?/WSYSTENIS / _.
CGY2POr1.4T /ON / /f. �=_
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
B. Sanitary Sewer and Water Main Desien Services
Preliminary Desian
a. Consult with City staff to review the scope of the project and collect pertinent
information from the City:
1. Review the City records for information on the water system and sanitary
sewer system.
2. Coordinate with Public Works forces to determine the location of the nearest
functional water valves, water service tap locations, and building/hydrant
fire services.
2. Compare records to the conducted private utility location survey and
develop a useable map of existing water main and sanitary sewer mains and
services. Recommend locations for dye testing to verify sanitary service
conditions and locations, if necessary.
b. Review City utility maps and previous engineering studies conducted by the City:
1. Assess the need for separation of the sanitary and storm sewer mains in
areas where this work has not yet been completed, if any.
2. Review City records, videotapes, public comment, and drainage survey to
identify locations of necessary storm sewer repair.
I Examine sanitary sewer televising tapes and reports to determine the
condition of the existing sanitary sewer and estimated location of services.
It is expected that videotaping will be performed by the City and sewer
lining will be performed by others under direct contract with the City as part
of the annual sewer lining program. In conjunction with the sewer lining
firm, identify any necessary repairs beyond the planned fiberglass lining.
4. Review private utility survey, sewer videotapes and associated reports,
resident and business comments, and City records to identify sanitary sewer
services in need of replacement.
5. Review the City maps, records, and past engineering studies to determine
the need for resizing the water main. Analyze the value of providing stub -
outs for future building fire services. It is expected that all water main
within the project limits will be replaced, regardless of apparent condition.
5 TZ6JVS*&-STEMS
c >/2.4T /ON ,f6-
Attachment A -
CBD Street
ope of Services
Streetscape Program
c. Conduct a physical survey of the sanitary manholes within the project limits.
Compare observed field conditions to the City's atlases to identify any
potentially buried or removed manholes. Inform the City of all sanitary
manholes that are not located.
2. Investigate all of the Iocated manholes by surface and internal inspection.
3. Review sanitary manhole rehabilitation methods with the City and.
recommend repair methods or replacement for each manhole requiring
rehabilitation in the project area.
d. Identify the locations of cross -road lighting conduits necessary for the installation of
the lighting system. It is anticipated that the new street lights will be installed under
the surface improvements contract so that the foundations can be correctly set to
match the new field conditions. Cross -road conduits and services which require
pavement patching will be installed as part of the utilities contract.
e. Identify the - location of any in -line water main valves or pressure connections
necessary for water main isolation and replacement staging.
Engineering services for underground utilities do not include engineering design of
electrical conduit, transmission lines, or services; gas transmission mains or services;
telephone lines or services; or cable television lines or services. TranSystems
Corporation will work closely with the appropriate utility companies to facilitate any
improvements or modifications that are necessary; however, we will not actually
design these facilities.
2. Prefinal Contract Plans Specifications and Cost Estimates
a. Prepare prefmal contract plans, specifications, and estimates for the sanitary, water
main, and lighting conduit work. It is anticipated that the following sheets will be
included in the contract plans:
List of Plan She
Title
Index of Sheets and General Notes
Alignment, Ties, and Benchmarks
Smmnary of Quantities
Existing and Proposed Typical Sections
Existing and Proposed Plan (20 scale)
Profile
Drainage and Utilities Plan
(Including Water Mahn and Sanitary Sewer)
Detour / Alternate Route Plan
Maintenance of Traffic Notes and Typical
Sections
6 TZM /SYSTEMIS /'—
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
Maintenance of Traffic (50 scale) 4
Lighting Plan 2
Vaulted Sidewalk Filling Details 2
Construction Details 3
Total 31
b. Prepare special provisions, supplemental specifications, and checklist of recurring
specifications. The IDOT Standard Specifications for Road and Bridge Construction
will be used as the guideline for these construction projects, unless the City desires a
different standard.
c. Prepare the status of utilities to be adjusted specification. Meet with representatives
of the various affected utility companies to discuss necessary relocations, system
upgrades, service and meter relocations, and other related work. Coordinate
schedules for the required private utility work. (estimated as 3 meetings)
d. All utility relocation necessary for sidewalk vault filling is expected to occur under or
concurrently with this construction contract. To the extent that vaults can be filled at
the same time, that work will be included in the contract as well.
e. Prepare the IEPA Water Main and Sanitary Sewer permits, as applicable. The City
will be responsible for payment of any required permit fees.
f. Conduct public meetings to present the scope and schedule for the improvements.
(estimated as 2 meetings)
Final Contract Plans. Specifications and Cost Estimates
a. Meet with City subsequent to the submittal of the prefmal contract documents to
discuss comments, estimate of cost, schedule, and contract bidding procedures.
(estimated as 1 meeting)
b. Process final contract documents for a City project letting. City boilerplate contract
documents will be utilized. IDOT standard bid forms will be used as necessary or
applicable to supplement the City documents. Provide thirty (30) sets of 11 "x17"
plans, specifications, and bid documents.
c. Provide a CD with the final plan, specification, and estimates files in Microsoft
Office and AutoCAD or Microstation formats to the City.
d. Attend the bid opening meeting. Prepare bid tabulations within 24 hours of the bid
opening meeting and provide recommendations for contractor selection. (estimated
as 1 meeting)
e. Attend the pre - construction meeting. (estimated as I meeting)
C�2P0l2Ar /ON /�!^
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
C. Streetscape and Roadway Improvements Design Services
Proiect Coordination
a. Meet with City to discuss the proposed improvement plan. (estimated as 1 meeting)
b. Meet with City subsequent to submittal of prefmal contract documents to discuss
comments, estimate of cost, schedule, and contract bidding procedures. (estimated as
1 meeting)
c. Conduct public meetings throughout design process to solicit public input and
comment. One meeting is anticipated before prefinal plan submittal and one meeting
is anticipated after City comments have been incorporated. (estimated as 2 meetings)
2. Prefmal Contract Plans
a. It is anticipated that the following sheets will be included in the contract plans. The
project will be prepared in English format.
List of Plan Sheets
Title
Index of Sheets and General Notes
Alignment, Ties, and Benchmarks
Summary of Quantities
Existing and Proposed Typical Sections
Existing and Proposed Plan (20 scale)
Profile
Drainage and Utilities Plan
Detour / Alternate Route Plan
Maintenance of Traffic Notes and Typical Sections
Maintenance of Traffic (50 scale)
4
Paving Plan
1
Lighting General Notes
1
Lighting Plan
3
Wiring Diagram
1
Lighting Details
4
Pavement Marking and Signing
2
Erosion Control Plans and Details
1
Cross Sections (50' increments)
15
Vaulted Sidewalk Pilling Details
1
Construction Details
5
Streetscape and Tree Plan (20 scale)
3
Irrigation Plan
3
Irrigation Details
2
Streetscaping Details
(including sidewalk jointing plans)
5
Planting Plans and Details
4
Total
77
TZArV.SY.STEMS /t_
CGX7P0/7ATlON /T7 :_
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
b. Identify planting methods, tree pit configuration, soil mixtures, irrigation, and
subgrade drainage to ensure plant longevity and health while minimizing the required
annual maintenance.
c. Lighting will follow the design and layout already installed in certain portions of the
CBD area. The relatively new double acorn lighting on Grove Avenue may be left in
place, dependent on City wishes, even though it does not match the new single acorn
standard used in the north CBD. Traffic signal work will be completed by others
prior to the start of this project; it is anticipated that no changes to traffic signal
installations will be necessary.
d. Street resurfacing is anticipated except in the vicinity of the abandoned rail line. In
those areas, the pavement will be reconstructed to provide a smoother profile.
3. Prefmal Documents
a. Prepare su=ary of quantities and estimate of construction cost based on current
contract unit prices.
b. Prepare special provisions, supplemental specifications, and checklist of recurring
specifications. The IDOT Standard Specifications for Road and Bridge Construction
will be used as the guideline for these construction projects, unless the City desires a
different standard.
c. Prepare the status of utilities to be adjusted specification. It is anticipated that all
necessary upgrades and adjustments besides minor surface improvements and
manhole rim adjustments will have taken place prior to or during the utilities contract
construction. Therefore, extensive utility coordination is not anticipated for the
streetscape and roadway contract. Vaults not filled during the underground contract
will be filled as part of this improvement.
d. Prepare the NPDES permit.
4. Feral Contract Plan and Documents
a. Based on comments received, final contract plans, specifications, and documents will
be prepared.
b. Process final contract documents for a City project letting. City boilerplate contract
documents will be utilized. IDOT standard bid forms will be used as necessary or
applicable to supplement the City documents. Provide fifty (50) sets of I1 "x1T'
plans, specifications, and bid documents.
c. Provide a CD with the final plan, specification, and estimates files in Microsoft
. Office and AutcCAD or Microstation formats to the City.
9 TZ.4fNSYSTEA4S
CGY2P0l2.4T /ON 4
Attachment A -
CBD Street Resu
of Services
and Streetscape Program
d. Attend a pre -bid meeting with contractors and City personnel. (estimated as 1
meeting)
e. Attend the bid opening meeting. Prepare bid tabulations within 24 hours of the bid
opening meeting and provide recommendations for contractor selection. (estimated
as 1 meeting)
i Attend the pre - construction meeting. (estimated as 1 meeting)
D. Construction Inspection Services
TranSystems Corporation and Geo Services, Inc. will provide the resident engineer, inspectors, and
other technical personnel necessary to observe, monitor, and document the contractor's progress on
the project from the start of field operations to final completion.
1. Pre - Construction
a. Video record and document the existing site conditions.
b. Attend the pre - construction meeting.
2. Liaison and Contract Control
a. Act as the City's representative with duties, responsibilities and limitations of
authority as assigned in the construction contract documents, and advise and
confer with City officials during construction aid issue the City's authorized.
instructions to the contractor.
b. Assist the contractor in understanding the intent of the construction contract
documents. Serve as the City's liaison with other local agencies such as
businesses, City's on -site representative, etc.
C. Coordinate with utility companies and developers to ensure an orderly
progression of work and ensure completion of any required facility
relocations.
3. Public Outreach and Coordination
a. Assign a dedicated public liaison to provide residents, tenants, and property
owners with a single, knowledgeable, and authoritative point of contact for
concerns, comments, and questions.
b. Maintain an office in the CBD area to assist in the above coordination effort.
Plans, photos, documents, and exhibits shall be available for public viewing.
Ideally, this office would be in the same location as the engineer's field
office.
10 Tz-6jVSYSTEA4s i .
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
C. Continue to maintain the project web site and disseminate relevant
information to the public through this means.
d. Prepare and distribute project newsletters and/or letters to the affected
properties notifying them of construction operations, staging or traffic
modifications, interruptions in water or sewer service, and other pertinent
information.
e. Monitor public opinion and report any issues requiring attention to the City
staff.
4. On -Site Review of Work
a. Conduct continuous and full-time on -site observations of the work in progress
to determine that the project proceeds in accordance with the construction
contract documents and that completed work will conform to the requirements
of the construction contract documents.
b. Instruct Contractor to correct any work believed to be unsatisfactory, faulty or
defective, not conforming to the requirements of the construction contract
documents, or does not meet the requirements of any inspections, tests, or
approval required to be made and report same to the City; and advise City of
action taken or if any special testing or inspection will be required.
C. Verify that tests are conducted as required by the construction contract
documents and in the presence of the required personnel, and that contractors
maintain and submit adequate records thereof; observe, record, and report to
the City appropriate details relative to the test procedures.
d. Perform all required field tests such as concrete tests and soil compaction tests
and ensure such tests are conducted as specified. Analyze the results of all field
and laboratory tests to determine the suitability compliance with the
requirements of the construction contract documents.
C. Accompany visiting inspectors representing public or other agencies having
jurisdiction over the project, record the outcome of these inspections and
report to the City.
f. Stake -out construction lines and grades and assist the contractor with
interpretation of the drawings and specifications.
g. Prepare and submit detailed daily reports of construction progress.
h. Monitor the contractor's project traffic control for compliance with the
contract documents as well as safety and impacts to vehicles and pedestrians.
11 T?ANS'YS"TEMS '
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
Contractor Suggestions and Requests
a. Consider and evaluate suggestions and requests for modifications in drawings
and specifications which may be subnnitted by the contractor and make
recommendations to the City with any time or cost implications for final
decision.
6. Shop Drawings
a. Develop shop drawing submittal requirements and assist contractor in
development of submittal schedules. Review and monitor compliance
with submittal schedules.
b. Review and approve shop drawings and samples, the results of tests .and
inspections and other data which any contractor is required to subn-dt, but only
for conformance with the design concept of the project and compliance with
the information given in the construction contract documents. Such review
shall not be construed as relieving the contractor of the responsibility to meet
requirements of the construction contract documents. Determine the
acceptability of substitute materials and equipment proposed by the contractor;
and receive and review (for general content as required by the specifications)
maintenance and operating instructions, guarantees, bonds and certificates of
inspection which are to be assembled by the contractor(s) in accordance with
the construction contract documents.
C. Record and maintain a shop drawing submittal and approval log and notify the
contractor whenever submittals are lacking or untimely.
Schedules
a. Prepare a final Primavera construction schedule with the participation of the
contractor and obtain the contractor's approval of the construction schedule. A
schedule of shop drawing submissions, and schedule of values shall also be
prepared by the contractor and approved by the engineer.
b. Work with the contractor to maintain a workable updated Primavera
construction schedule that is maintained and monitored weekly as construction
progresses as required by the construction contract documents. Report
progress and schedule deviations and corrective measures proposed by the
contractor to the City.
12 TONVSYSTEMS '
��GY2P0/7.4T /ON /AL
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
8. Job Meetinos
a. Conduct weekly progress meetings with all parties as required by the
construction contract documents to review construction progress, design
interpretations and overall progress. Prepare, maintain, and circulate copies of
minutes thereof. Arrange a schedule of on -site job work meetings with the
general contractor and subcontractors to review day -to -day operations.
b. Attend public informational meetings that may occur from time to time during
the construction phase.
9. Contract Administration and Records
a. Handle all day -to -day contract administration and associated correspondence.
Maintain at the job site orderly files for correspondence, reports of job
conferences, shop drawings, and samples submissions, reproductions of
original construction contract documents including all addenda, change orders,
field orders, additional drawings issued subsequent to the execution of the
construction contract documents, progress reports, and other project related
documents.
10. Reports
a. Furnish written reports to the City on a biweekly basis of progress of the work
and the contractor's compliance with the approved progress schedule and
schedule of shop drawing submissions.
11. Contractor Pay Requests and Change Orders
a. Review the contractor's requests for payments as construction work
progresses, and advise the City of the amounts due and payable to the
contractor in accordance with the terms of the construction contract
documents.
b. Perform evaluation of proposed construction contract change orders and
submit recommendation for approval or denial to the City. Prepare
construction contract change orders when authorized by the City.
12. Government Policies
a. Review the contractor's compliance with governmental mandated programs.
Compliance with OSHA requirements and general safety provisions will be
reviewed by an independent safety officer retained by the contractor as part of
the construction work. The safety officer will visit the job site periodically and
will submit written reports to the City, contractor, and engineer.
13 T2 /SYSTEMS �' `,
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
13. Final Completion and Record Drawings
a. Prepare record drawings which show field measured dimensions of the
completed construction work which the engineers consider significant and
provide the City with one set of reproducible record drawings and all
equipment operation and maintenance manuals within ninety (90) days of the
project completion.
b. Conduct a final inspection of the project with the City and the contractor, and
prepare and give to the contractor a final punch list. Issue an opinion of
satisfactory completion for acceptance of the project by the City to process the
contractor's final request for payment:
C. Conduct a final "lessons leamed' meeting with design engineering and City staff to
discuss project procedures and items for potential improvement in fature projects.
The goal of this meeting shall be to have continuous improvement in procedures
and property owner /tenant disruption over the course of the multi -year project.
14 %7f�1VSTEIVIS/
CGY2POr2AT /ON /// �=_
Attachment B - Project Milestone Schedule
CBD Street Resurfacing and Streetscape Program
City of Elgin
3/14/06
A. Planning and Concept Development Services
Notice to Proceed
3/23/2006
Kick -off Meeting
313012006
Initial Meeting with Downtown Neighborhood Assoc (DNA)
4/13/2006
Complete Field Survey
4/1312006
Visioning Session with DNA
4/27/2006
Complete Framework Plan
6/8/2006
B. Underground Design Services
Submit Prefinal Plans, Specifications and Estimates 7/10/2006
Submit Final Plans, Specifications and Estimates 8/712006
C. Streetscape & Roadway Design Services
Submit Prefinal Plans, Specifications and Estimates 10/30/2006
Submit Final Plans, Specifications and Estimates 12/25/2006
D. Underground Construction Inspection Services
Advertise
8/7/2006
Bid Opening
8/21/2006
Award Contract
9/412006
Begin Construction
9/18/2006
End Construction
11/27/2006
Finalize Documentation
1/8/2007
Attachment C - Cost Estiamte Summary
CBD Street Resurfacing and Streetscape Program
City of Elgin
3114106
TranSystems Corporation
DLK Civic Design
Geo Services
$411,28023
$129,70100
$2,965.00
Total $543,948.23
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Attachment C
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems Corporation
A -1 Project Coordination.and Data Collection
Veh cle
120 miles @
A -2 Field Survey
Company Vehicle
15 days @
Vehicle
320 miles @
A -3 Alternatives Develooment
Vehicle
12D miles @
Overnight Shipping
I package @
A -4 Public Particlnatiou
Company Vehicle
4 day @
Vehicle
80 miles @
A -5 Framework Plan
Vehicle
80 miles @
$ 0.45 /mile $ 54
SUBTOTAL $ 54
$ 36.00
/day
S
540
S 0.45
/mile
$
144
SUBTOTAL
$
684
$ 0.45
/mile
$
54
$ 20.00
/package
$
20
SUBTOTAL
S
74
$ 38.00
/day
$
152
$ 0.45
/mile
$
36
SUBTOTAL
S
188
$ 0.45 /mile $ 36
SUBTOTAL $ 36
Attachment C
Elgin CBD Sheet Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems Corporation
3 -1
Preliminary Desien
Company Vehicle
2 days @
$ 36.00
/day
$
72 "
SUBTOTAL
$
72
3-2
Prefinal Contract Plans, Specifications, and Cost Estimates
Vehicle
200 miles @
$ 0.45
/mile
$
90
Photocopies (11 "x17" reduced size plans)
31 sheets @ 20 copies @
$ 0.20
/sheet
$
124
Photocopies (8.5 "x11" specifications)
40 sheets @ 10 copies @
$ 0.10
/sheet
$
40
Overnight Shipping
-
7 packages @
S 15.00
/package
$
105
SUBTOTAL
$
359
B -3
Final Contract Plans, Specifications, and Cost Estimates
Vehicle
160 miles @
$ 0.45
/mile
$
72
Photocopies (I Vx17" reduced size plans)
31 sheets @ 40 copies @
$. 0.20
/sheet
$
248
Photocopies (24 "x36" full size plans)
31 sheets @ 3 copies @
$ 1.00
/sheet
$
93
Photocopies (8.5 "x11" specifications)
40 sheets @ 40 copies @
$ 0.10
/sheet
$
160
Overnight Shipping
2 packages @
$ 15.00
/package
$
30
SUBTOTAL
S
603
C -1
Proiect Coordination
Vehicle
160 miles @
$ 0.45
/mule
$
72
SUBTOTAL
$
72
Attachment C
Elgin CBD Street Resurfacing and Sneetscape Program
City of Elgin
Direct Cost Summary
TranSystems Corporation
C -2 Prefinal Contract Plans
Vehicle
40 mules @ $ 0.45 /mile $ 18
Photocopies (11'x17" reduced size plans)
77 sheets @ 24 copies @ $ 0.20 /sheet $ 370
Oversight Shipping
7 packages @ $ 15.00 /package $ 105
SUBTOTAL $ 493
C -3 Prefinal Documents
Photocopies (8.5'x11" specifications)
80 sheets @ 12 copies @ $ 0.10 /sheet $ 96
SUBTOTAL $ 96
C -4 Final Contract Plan and Documents
Vehicle
160 miles @
$
0.45
/mile
$
72
Photocopies (11 "x17" reduced size plans)
77 sheets @ 60 copies @
$
0.20
/sheet
$
924
Photocopies (24'06" full size plans)
77 sheets @ 4 copies @
$
1.00
/sheet
$
308
Photocopies (8.5 "x11" specifications)
80 sheets @ 60 copies @
$
0.10
/sheet
$
480
Overnight Shipping
2 packages @
$
15.00
/package
$
30
SUBTOTAL
$
1,814
Attachment C
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems Corporation
D Construction inspection Services
Company Vehicle -
85 days @ $ 38.00
/day
Vehicle
200 mules @ $ 0.45
/mile
Mylars
39 sheets @ 1 copies @ $ 9.00
/sheet
Photocopies (11 "x17" reduced size plans)
31 sheets @ 5 copies @ $ 0.20
/sheet
Photocopies (24 "x36" full size plans)
31 sheets @ 4 copies @ $ 1.00
/sheet
Photocopies (8.5 "x11" specifications)
40 sheets @ 5 copies @ $ 0.10
/sheet
SUBTOTAL
TOTAL
" "' Indicates In -House Direct Costs
$ 3,230
S 90
$ 351
$ 31
$ 124
S 20
S 3,846
S 8,391
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I�Geo Services, Inc.
� teoli�;A�tEmiro„menubnd G.d Enrneeri�
PROPOSAL AND AGREEMENT FOR SERVICES
CLIENT: Mr. Michael Lev
TranSystems Corporation
222 South Riverside Plaza, Suite 2320
Chicago, IL 60606
Attachment C
February 6, 2006
Via email ilmilevCa)transystems.com) and U.S. Mail
RE: Pavement Investigation, 2006A7 Streetscape Project, Elgin, IL
GSI Proposal No. 06504
This Proposal and Agreement for Services confirms the authorization of TranSystems Corporation ("Client) of services in conjunction with the above
referenced project We understand that four 5 to 6 -story condominiums with a full basement are proposed. The services authorized are described as follows:
1. Layout cores and call JULIE to clear onsite utilities.
2. Provide 1-man coring crew and flagger to perform 6 to a pavement cores with hand augers to a maximum depth of 24 inches to determine base course
thickness and subgrade type. We assume coring locations will be truck accessible and cores may be performed during normal work hours (M-F, 7 AM to
5 PM). Note that proposal does not include coring thru granite pavers (If any). Cores will be terminated at the top of granite pavers lif any).
3. Perform typical laboratory testing on samples at our laboratory of any basecourse and subgrade materials obtained (mc, Qp,).
4. Provide brief letter report with core logs, location diagram and core photos.
ITEM DESCRIPTION
UNIT
QUANTITY
UNIT PRICE
COST
Coring Crew (1 -man) (includes generator, equipment, etc)
hour
8.00
$
125.00
$ I'Doo.00
Flagger
hour
6.00
$
80.00
$ 540.00
SignsiOxnas
each
1.00
$
75.00
S 75.00
JULIE Call
each
1.D0
$
100.00
S 100.00
Layout
hr
3.00
S
60.00
$ 240.00
Lab Testing (mc, Qp)
each
16
$
10.00
$ 160.00
Letter Report
LS
1.00
$
750.00
$ 750.00
TOTAL
$ 2,965.00
The not -to- exceed cost for the above listed scope of work is $2,965.00. If additional services are deemed necessary due to unexpected conditions, we
wig negotiate a price with you prior to proceeding with any extra work.
If services to be provided under this Agreement require the agents,
employees, or contractors of Geo Services, Inc (GSI) to enter onto the
Project site, Client shall provide right -of- access to the site to GSI, its
employees, agents and contractors, to conduct the planned field
observations or services.
The attached terms and conditions are expressly incorporated into, and
are an integral pad of our contnict for services. Please indicate your
acceptance of this Proposal and Agreement by having an authorized
representative of your firm execute one copy and return it to the
undersigned prior to commencement of GSI services.
Geo Services, Inc.
Andrew J. Ptak Project Manager
Name & Title
February 6 2006
Date
Attachments: Terms and Conditions
1235 E. DWS Street Butte 101
Minglon Haight., lrinds 60005
847.253.3845IF. 84] 253.048
If in the reasonable judgment of GSI, the scope or nature of the services
to be performed by GSI, in respect to the abova-referenced project,
chanoe or deviate materially from the scope or nature of the services
described above, GSI may at its discretion, suspend performance of its
services, until a written agreement superseding this Agreement and
adjusting the scope, schedule, fees, and terms and conditions has been
executed. If such a superseding agreement is not agreed to within a
reasonable time, GSI may terminate this Agreement.
Name &
605 Anhe. CouM1, Suile 204
Naper ill., Illinois 605613446
630.305.0186 . 630.355.2636
Attachment C
--,Goo Services Inc.
6eolKhniral. Environmental and livil Engineering
,. r. "K 111.1
GENERAL TERMS AND CONDITIONS
SECTION 1: SCOPE OF WORK: Geo Services, Inc. (GSI) shall perform the services defined in the Agreement and shall invoice
the Client for those services according to the rates and unit charges indicated in the Agreement. If unexpected site conditions are
discovered, the scope of work may change even as the work is in progress. GSI will provide these additional services at the agreed
upon rates and unit charges,
Rates for work beyond the scope of this Agreement and not covered in the Agreement can be provided. GSI can perform additional
work with prior authorization, and will provide confirmation of fees. Fee schedules are valid for one year following the date of the
Agreement unless otherwise noted. Initiation of services by GSI pursuant to this proposal will incorporate these terms and
conditions.
SECTION 2: ACCESS TO SITES, PERMITS AND APPROVALS: Unless otherwise agreed, the Client will furnish GSI with right -
of- access to the site in order to perform the work. Unless otherwise agreed, the Client will secure all necessary approvals, permits,
licenses and consents necessary to the performance of the services hereunder.
SECTION 3: SOIL BORING AND TEST LOCATIONS: The accuracy and proximity of provided survey control will affect the
accuracy of in -situ test location and elevation determinations. Unless otherwise noted, the accuracy of test locations and elevations
will commensurate only with pacing and approximate measurements or estimates. If greater acwrary is required, the services of a
professional surveyor should be obtained.
The Client will furnish GSI with a diagram indicating the location of the site. Boring and test locations may also be indicated on the
diagram. GSI reserves the right to deviate a reasonable distance fmm the boring and test locations unless this right is specifically
revoked by the Client in writing at the time the diagram is supplied. GSI reserves the right to terminate this Agreement if conditions
preventing drilling at the specified locations are encountered which were not made known to GSI prior to the date of this contract.
SECTION 4: UTILITIES: In the performance of its work, GSI will take all reasonable precautions to avoid damage or injury to
subterranean structures or utilities.
SECTION 5: UNANTICIPATED HAZARDOUS MATERIALS: It shall be the duty of the owner, the Client, or their representative to
advise GSI of any known orsuspected hazardous substances which are or may be related to the services provided; such hazardous
substances include but are not limited to products, materials, by- products, wastes or samples of the foregoing which GSI may be
provided or obtain while performing its services or which hazardous substances exist or may exist on or near any premises upon
which work is to be performed by GSI employees, agents or subcontractors.
SECTION 6: DISPOSAL OF HAZARDOUS MATERIALS: GSI does not create, generate or at any time own or take possession or
ownership of or arrange for transport, disposal or treatment of hazardous materials as a result of its exploration services. All
hazardous materials, including but not limited to samples, drilling fluids, decontamination fluids, development fluids, soil cuttings and
tailings, and used disposable protective gear and equipment, are the property of the Client, and responsibility for proper
transportation and disposal is the Client's unless prior contractual arrangements are made. Ail laboratory and field equipment that
cannot readily and adequately be cleansed of its hazardous contaminants shall become the property and responsibility of the Client.
The Client shall purchase all such equipment and it shall be turned over to the Client for proper disposal unless prior alternate
contractual arrangements are made.
SECTION 7: REPORTS AND INVOICES: GSI will furnish three copies of the report to the Client. The Client will be billed for any
additional copies requested. GSI will submit invoices to the Client monthly and a final bill upon completion of services.
SECTION 8: OWNERSHIP OF DOCUMENTS: All reports, boring logs, field data, field notes, laboratory test data, calculations,
estimates, and other documents prepared by GSI as instruments of service, shall remain the property of GSI unless there are other
contractual agreements.
SECTION 9: CONFIDENTIALITY: GSI shall hold confidential all business or technical information obtained from the Client or his
affiliates or generated in the performance of services under this agreement and identified In writing by the Client as "confidential ".
GSI shall not disclose such information without the Client's consent except to the extent required for. 1) Performance of services
under this agreement; 2) Compliance with professional or ethical standards of conduct for preservation of public safety, health, and
welfare; 3) Compliance with any court order or other governmental directive and/or; 4) Protection of GSI against claims or liabilities
arising from performance of services under this agreement. GSI's obligation hereunder shall not apply to Information in the public
domain or lawfully acquired on a non - confidential basis from others.
SECTION 10: STANDARD OF CARE: Services performed by GSI under this Agreement will be conducted in a manner consistent
with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions in the
same locale. No other warranty, expressed or implied, is made or intended by the proposal for consulting services or by furnishing
oral or written reports of the findings made. The Client recognizes that subsurface conditions may vary from those encountered at
805 Amherst Court, Suite 2041 Naperville, IL 60565 -34481 Phone (630) 305 -9186 ♦ Fax (630) 355 -2838
www.geoservicesinc.net
Attachment C
the location where borings, surveys, tests or explorations are made by GSI and that the data, interpretations and recommendations
of GSI are based solely upon the data available to GSI. GSI will be responsible for those data, interpretations and
recommendations, but shall not be responsible for the interpretations by others of the information developed.
SECTION 11: SAFETY: GSI has adopted safety policy procedures for its personnel when providing services at known or
suspected hazardous waste sites. GSI personnel will adhere to these procedures, as site conditions require. GSI is not responsible
or liable for injuries or damage Incurred by third parties who are not employees of GSI.
It is understood that GSI will not be responsible for job or site safety of the project. Job and site safety will be the sole responsibility
of the contractor unless contracted to others.
SECTION 12: SUBPOENAS: The Client is responsible, after notification, for payment of time charges and expenses resulting from
the required response by GSI to subpoenas issued by any party other than GSI in conjunction with work performed under this
contract. Charges are based on fee schedules In effect at the time the subpoena is served.
SECTION 13: INSURANCE: GSI carries worker's compensation and employer's liability insurance and has coverage under public
liability and property damage insurance policies. Certificates for all such policies of insurance will be provided to Client upon
request Within the limits and conditions of such Insurance, GSI agrees to indemnify and save Client harmless from and against any
loss, damage, injury or liability arising from any negligent acts of GSI, its employees, agent., subcontractors and their employees
and agents. GSI shall not be responsible for any loss, damage or liability arising from any acts by a Client, its agents, staff
consultants employed by others, or other third parties who are not employees of GSI.
SECTION 14: INDEMNITY: The Client acknowledges that GSI has neither created nor contributed to the creation or existence of
any hazardous, radioactive, toxic, Irritant, pollutant, or otherwise dangerous substances or conditions at the site. Client and GSI
agree that they will not be liable to each other, under any circumstances, for special, consequential or punitive damages arising out
of or related to this Contract.
SECTION 15: SAMPLES: GSI will retain all soil and rock samples that are transported to GSI laboratories for 30 days after
submission of the report. Further storage or transfer of samples can be made at Client expense upon written request-
SECTION 16: SEVERABILITY: If any of the provisions contained in this Agreement are held illegal, invalid, or unenforceable, the
enforceability of the remaining provisions will not be impaired.
SECTION 17: TERMINATION: This Agreement may be terminated by either party upon seven (7) days written notice in the event
of substantial failure by the other party to perform In accordance with the terms hereof. In the event oftermination, GSI shall be paid
for services performed to the termination notice date plus reasonable termination expenses. Expenses of termination or suspension
shall include all direct costs of GSI required to complete analyses and records necessary to complete its files and may also include
a report on the services performed to the data of notice of termination or suspension.
SECTION 19: PRECEDENCE: These General Conditions shall take precedence over any inconsistent or contradictory provisions
contained in any proposal, contract, purchase order, requisition, notice to proceed, or like document regarding GSI's services.
ACORD,N CERTIFICATE OF LIABILITY INSURANCE 10101/2006
OA2 /22/ 0 6
02/22/2006
PaooucER
444WnCthStre t.
444 W. 47th Street, Suite 900
Kansas City Mo 64112 -1906
(816) 960 -9000
THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE D C
INSURERS AFFORDING COVERAGE
INSURED
4723 TRANSYSTEMS CORPORATION
723
4 1051 PERIMETER DR., STE.1025
SCHAUMBURG IL 60173-5058
INSURER A: ZURIC AMERICAN INS RANC CO. KS
INSURER a: American Guarantee Bc Liab. Z 'ch
INSURER C .
INSURER 0
GL03707153
I!f d%vjatt✓•at
THE POLICIES OF IN SU RANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTH POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND.CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPEOFINSURANCE
POUCYNUMBER
POLICY EF ECTNE
OgTE M DO
PR CY EXPIRATION
PA�E MMIDD
LIMBS
A
GENERAL
LIABILITY
COMMERCIAL GENERAL LIABILITY
GL03707153
10/01/2005
10/01/2006
FACHOCCURRENCE
$ 1,000,000
X
FIREDAMAGE oneflre
S 100,000
MED EXP one arson
$ 5000
CLAIMSMADE lil OCCUR
PERSONAL B ADV INJURY
S 1,000,000
GENERALAGGREGATE
S 2.000 000
GEN'L AGGREGATE
POLICY
LIMIT APPLIES
JECT F-ILOC
PER:
PRODUCTS- COMPIOPAGG
$ 2000000
AUTOMOBILE
UABIUTY
A
X
ANY AUTO
BAP3707150 (ADS)
2
SINGLE LIMIT
(Ea acitlm
S 1,000,000
A
ALLOWNEDAUTOS
SCHEDULEOAUTOS
TAP3707152(TX)
10/01/2005
10/01/2006
BODILY INJURY
(Per person)
S XXxXXXX
X
HIRED AUTOS
X
NON -OWNED AUTOS
BODILY INJURY
(Perx d.e t)
$ XxxxxXX
PROPERTY DAMAGE
(Pw.c .q
$ XXXXXXX
GARAGE LIABIUN
a+v AUro
NOT APPLICABLE
AUTO ONLY - EA ACCIDENT
$ XXXXXXX
OTHERTHAN EA ACC
AUTOONLY: AGO
S XXXXXXX
$ XXXXXXX
B
EXCESS UAB)UTY�� II,,
X OCCUR uCLA1MSMADE
AUC9376483
10/01/2005
10/01/2006
EACH OCCURRENCE
S 1,000,000
AGGREGATE
S 1000000
S XXXXXXX
❑ UMBRELLA
XXXXXXX.
DEDUCTIBLE FORM
S XXXXXXX
RETENTION S
A
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
WC3707154
10/01/2005
10101/2006
x WC STATU- OTH
EL EACH ACCIDENT
S 500,000
E.L. DISEASE - EA EMPLOYE
$ 500000
E.L. DISEASE - POLICY LIMIT
$ 500,000
OTHER
DESCRIPTION OF OPERATIONS ILOCATIONSNERICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
PROJECT NAME: CBD STREET RESURFACING AND STREETSCAPE PROGRAM. PROJECT NO. P401060010. RE: CITY OF ELGIN IS NAMED
AS ADDITIONAL INSURED AS RESPECTS GENERAL AND AUTO LIABILITY AND THIS COVERAGE IS PRIMARY AND NON - CONTRIBUTORY
AS REQUIRED BY WRITTEN CONTRACT.
- vin urcerc LelicK: l: -
2511691 SHOULD ANY OFTH E • C UCIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF ELGIN
ATTN: MR. JOHN LOETE, P.E. DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL —30 DAYS WRITTEN
150DEXTERCOURT- NOTICE TO THCR,TIPI €glipi.pF,R.MAM,EgTO THE LEFT,BUT FAILURETO DO SO SHALL
ELGIN IL 60120 -5555 IMPOSE NO I IGKR�1lH01�NVV00 UIYYAE\fi TYFCFF�1 A1AI NI��Y(KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
ACORD 25S(7197) Fol I ... ll- n,..rrtling Nls cetllfinle,ce... t the number lwzlIn 1e1P1U[ef5ec6on eCOVSepE Specify Lhe 0en1 - dtl11ASY11'. ®ACGRDC RPORATION 7908
ACORD,N CERTIFICATE OF LIABILITY INSURANCE 10/0172006
DATE
PRODUCER LocklonCompanies
444 W.47th Street, Suite 900
Kansas City Mo 64112 -1906
(816) 960 -9000
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
L AFFORDED IC
INSURERS AFFORDING COVERAGE
INSURED TRANSYSTEMSCORPORATION
7979 1051 PERIMETER DR., STE.1025
SCHAUMBURG IL 6017MO58
INSURER A: CONTINEN LCASUALTY COMPANY
INSURER B: % Victor 0. Schinnerer
INSURER C
COVERAGES TRASY01 PE
THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTMTHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TR
TYPE OF MSURANCE
POLICY NUMBER
POLICYEFFECTME
C M/DO
POLICYEXPIRATION
DATE MMr00
LIMIT$
GENERAL LIABIUTY
EACH OCCURRENCE
$ XXXXXXX
FIRE DAMAGE An fi
one re
$ XXXXXXX
COMMERCIAL GENERAL LIABILITY
NOT APPLICABLE
IVIED EXPA one Pori
S XXXXXXX
CLAIMS MADE OCCUR
PERSONAL S ADV INJURY
$ XXXXXXX
GENERALAGGREGATE
S XXXXXXX
GENLAGGREGATE LIRMITAPPLIES PER:
POLICY JECT F-1 LOG
PRODUCTS - COMP /OP AGG
S XXXXXXX
AUTOMOBILE
UASILrrY
ANYAUTO
NOT APPLICABLE
COMBINED SINGLE LIMIT
(E ... idera)
S XXXXXXX
BODILY INJURY
(Per parson)
S XXXXXXX
ALL OV.NED AUTOS
AUTOS
BODILY INJURY
(Per accident)
$ XXXXXXX
HIRED AUTOS
NDN -OWNED AUTOS
PROPERTY DAMAGE
(Par accident)
$ XXXXXXX
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$ XXXXXXX
OTHER THAN EAA C
S XXXXXXX
ANY AUTO
NOT APPLICABLE
S XXXXXXX
AUTO ONLY: AGO
EXCESS LIABILITY
OCCUR F-1 CLAIMS LADE
NOT APPLICABLE
EACH OCCURRENCE
$ XXXXXXX
AGGREGATE
S XXXXXXX
XXXXXXX
❑ UMBRELLA
XXXXXXX
DEDUCTIBLE FORM
$ XXXXXXX
RETENTION $
WORKERS COMPENSATION AND
NOT APPLICABLE
I WC STATLT OTH
EMPLOYERS' LIABILffY
E.L. EACH ACCIDENT
$ XXXXXXX
E.L. DISEASE - EA EMPLOYEE
S XXXXXXX
E.L.DISEASE- POLICYLIMIT
$ XXXXXXX
A
OTHER
AEA13- 333 -10 -61
10/01/2005
10/01/1006
$1,000,000 EACH CLAIM &IN ANNUAL
PROFESSIONAL LIABILITY
AGGREGATE FOR ALL PROJECTS.
DESCRIPTION OF OPER -nONVLOCATIONSNEHICLESI EXCLUSIONS ADDED BY ENDORSEMENT ISPECIAL PROVISIONS s$
PPrr
PROJECT NAME: CBD STREET RESURFACING AND STREETSCAPE PROGRAM. PROJECT NO. P401060010 l�
)
FEB 2�`7 2606
2511692 SHOULD ANY OF THE ABOVE D'ESCRIB'ED POUCIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF ELGIN DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3_ DAYS WRITTEN
ATTN: MR. JOHN LOETE, P.E.
150 DEXTER COURT NOTICE 70 THE CERTIFICATE HOLDER NAMED TO THE LEFT.BUT FAILURE TO 00 SO SHALL
ELGIN IL 60120-5555 IMPOSE NO OBLIGATION OR UABILITYOF ANYKIND UPONTHE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORC:ED REPRESENTATIVE
ACORD 258(7/97) e.mc.nlg.L m@.'P.d.c.e..mmr.a.n d.P•cirym..Ner w. MaYov. 9ACORDC PORATI ON IRRR
First Amendment Agreement
T ' Amendment Agreement No. I is hereby made and entered into thisay of
2007, by and between the City of Elgin, an Illinois Municipal Corporation
(hereinafter ref ed to as "CITY ") and TranSystems Corporation, a Missouri Corporation
(hereinafter referred to as "ENGINEER ").
WHEREAS, the parties hereto have previously.entered into an Agreement dated March 22 "a,
2006, attached hereto as Attachment "A" (hereinafter referred to as "ORIGINAL
AGREEMENT ") and
WHEREAS, ORIGINAL AGREEMENT provided for a maximum payment of $543,948.28; and
WHEREAS, the parties hereto have each determined it to be in their best interest to amend
Original Agreement; and
WHEREAS, the CITY has determined that the proposed scope of the PROJECT should be
modified to include surveying, design and construction engineering services for the 2007
underground improvements, construction engineering services for the 2007 roadway and
streetscape improvements, and surveying and design engineering services for the 2008 roadway
and streetscape improvements for the overall Central Business District Street Resurfacing and
Streetscape Program, and
WHEREAS, the circumstances necessitating these changes in performance contemplated by this
amendment are germane to the original agreement as signed and this Amendment Agreement is
the best interests of City and is authorized by law.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
and other good and valuable consideration, the sufficiency of which is hereby mutually
acknowledged, the parties hereto herby agree as follows:
1. Section I (B) of the Original Agreement is hereby amended by adding the following
additional text to the end thereof which reads as follows: "ENGINEER shall also
perform the additional services for the PROJECT to include surveying, design and
construction engineering services for the 2007 underground improvements, construction
engineering services for the 2007 roadway and streetscape improvements, and surveying
and design engineering services for the 2008 roadway and streetscape improvements"
2. Section I (C) of the Original Agreement is hereby amended by adding the following
additional text to the end thereof which reads as follows: "A detailed Scope of Services
for the additional services provided by the First Amendment Agreement is attached
hereto as Attachment B."
Attachment "B"
Paragraphs IV (A) is hereby amended to read "For services provided by the ENGINEER
as described in Attachment A in the First Amendment Agreement, ENGINEER shall be
reimbursed at the rate of 2.9 times the direct hourly rate of personnel employed on this
PROJECT as set forth in Attachment B of the First Amendment Agreement, with the
total fee not to exceed $1.324,248.91 regardless of the actual time expended or actual
costs incurred by the ENGINEER unless substantial modifications to the Scope of Work
are authorized in writing by the DIRECTOR"
4. Paragraph W (B) is hereby amended to read "For outside services provided by other
firms or subconsultants, the City shall pay the ENGINEER the invoiced fee to the
ENGINEER, plus N/A . Any such invoiced fees to ENGINEER shall be included with
and constructed as part of the above - referenced amount of $1,324.248.91"
5. Paragraph IV (B) is hereby amended to read "A cost estimate of consultant services for
the additional services provided by the First Amendment Agreement is attached hereto as
Attachment C. Such consultant services fees shall be included with and construed as part
of the above - referenced "not -to- exceed" amount of $1,324,248.91."
6. Except as amended by the First Amendment Agreement the Original Agreement between
the parties shall remain full force and effect.
CITY OF ELGIN
Attemlp !
City Clerk
TRANSYSTEMS CORPORATION
By: yii/iLia
Todd S. Bright
Vice - President
Attest /7
Brian L. Fairwood
Assistant Vice - President
Attachment "B"
:ope of Services — Supplei
Street Resurfacing and streetscape
SCOPE OF ENGINEERING SERVICES
A. Data Collection and Concept Review
1. Project Coordination and Data Collection
a. Preliminary conference with the City staff to confirm (estimated as 1 meeting):
1. Goals and objectives
2. Schedule
3. Budget
4. Participants
5. Communications
6. Other administrative considerations
b. Inventory readily - available existing data for the project area and immediately surrounding
neighborhoods including:
1. Right -of -way data
2. Conventional and digital map files
3. Aerial photography
4. Jurisdictional boundaries
5. Property boundaries
6. Property owners
7. Other area roadway, utility, and signal improvements
8. Current public utility atlases and GIS information
9. Current power, communications, gas, and other private utility atlases
10. Previously prepared plans and reports
11. Development plans
2. Field Survey
a. Conduct full topographic design survey based on the English system including establishment of
horizontal and vertical controls, topography, accesses, cross sections (at 50 foot increments), drainage,
utility structures, and right -of -way verification. The field survey will be conducted along Chicago Street
between Riverside Drive and Center Street, Douglas Street between Chicago Street and Highland
Avenue, and Spring Street between Chicago Street and Highland Avenue. Based on changed staging,
survey of DuPage Street between Spring Street and Villa Street is also required for Phase 1 work.
Survey limits will include all contiguous intersections as well as 100 feet of the cross road(s). The total
length of survey is estimated as 4,000 feet. Portions of the 2D06 survey will be reused for this project
and portions of this survey will be used for subsequent yearly improvements.
b. Download topographic survey and cross sections in Microstation v8. Plot survey at 1 " =20' scale and
plot existing cross sections. Conduct a plan -in -hand, walk- through check of the survey. Create an
existing, base map to be used in presentations and discussions with City personnel and the public.
c. Inventory existing signing.
d: Conduct a drainage and utilities survey to determine the contents, structure composition (brick or
precast), pipe sizing, and flow direction (as applicable) for all public underground utility structures.
Systems
Attachment "B"
of Services — Su
Street Resurfacing
e. Request a JULIE utility design locate, if possible. Survey, download, and map the JULIE utility lines.
f. Observe, digitally photograph, and digitally videotape the project to become acquainted with readily
apparent existing conditions.
g. Perform a vaulted sidewalk and utility service inventory. Meet with building owner or resident
representatives to identify the location of vaulted sidewalks and utility services (both public and private)
which require replacement, modification, or realignment. it is estimated that 45 buildings front on the
streets within the project limits.
h. Survey pavement marking locations and lane usage, including parking limits.
i. Draw existing utility information from utility atlases on the project base map. Update as additional
information, such as future plans, test hole data, or comments are received.
j. Conduct a pavement core investigation to identify pavement condifion and composition. Reconstruction
of the roadways is not anticipated, and therefore, a complete soils investigation program will not be
undertaken.
k. Perform a preliminary environmental analysis of the underground storage tank at 40 DuPage Court to
develop the necessary specifications for its removal. This work is related to Phase 1 of the project and
was not anticipated at the time that scope was developed.
3. Public Particioation
a. Conduct a series of informational meetings with area residents and business owners, as well as the
Downtown Neighborhood Association to present the preferred improvement plans. Although the
concept developed in 2006 will be used, it is anticipated that an effort to reach out to those specifically
impacted by the 200712008 projects will be necessary. Many of these meetings will be smaller than
those conducted during the development of the concept plan. (estimated as 2 large meetings and 6
block meetings)
b. Prepare all notifications, handouts, presentation text, exhibits, and minutes for the above meetings.
Exhibits may include plots, photos, hand or computer renderings, drawings, or schematic plans as
specific conditions warrant.
c. Prepare and distribute newsletters to the public at various times. (estimated as 8 newsletters during the
design phase)
d. Work with City staff to develop content for the City's web site.
B. Sanitary Sewer and Water Main Design Services— 2007 construction oroiect
1. Preliminary Design
a. Consult with City staff to review the scope of the project and collect pertinent information from the City:
t. Review the City GIS records for information on the water system and sanitary sewer system.
uyStl Il1S
Scope of Services — Supplement 1
CBD Street Resurfacing and Strestscape Program
2. Coordinate with Water Department forces to determine the location of the nearest functional
water valves, water service tap locations, and building/hydrantfire services.
3. Compare records to the conducted private utility location survey and develop a useable map
of existing water mains and services.
b. Review City utility maps and previous engineering studies conducted by the City:
1. Assess the need for separation of the sanitary and storm sewer mains in areas where this
work has not yet been completed, if any. This item is only expected to cover deficiencies
noted in the field during the field surveys or construction and is not intended as a full scale
analysis of area sewers. Work to fully separate the sewers is being performed by others.
2. Review City records, videotapes and associated reports, public comment, and drainage
survey to identify locations of necessary storm. sewer repair.
3. Sewer videotaping will be performed by the City and sewer lining will be performed by
others under direct contract with the City as part of the annual sewer lining program.
Identify any necessary repairs beyond the planned fiberglass lining based on information
received from the City or the contractor or engineer for this work. Review private utility
survey, sewer videotapes and associated reports, resident and business comments, and
City records to identify sanitary sewer services in need of replacement. Work is expected to
be limited to the replacement of poor condition structures and the potential replacement of a
few services.
4. Review the City maps, records, and past engineering studies to determine the need for
resizing the water main. All existing 6" mains will be upgraded to 6" mains per current City
standards. It is expected that all water main within the project limits will be replaced,
regardless of apparent condition except underwater crossings of the Fox River.
5. Determine which buildings currently have separate fire services and which will require a fire
service or separation of the fire service and the domestic service. Locate branch services
based on visual inspection or information obtained from the Water Department. At the
conclusion of this project, it is anticipated that each meter will be on a separate service and
each building will have at least one fire service.
c. Conduct a physical survey of the drainage and sanitary structures within the project limits.
1. Compare observed field conditions to the City's atlases to identify any potentially buried or
removed manholes.
2. Investigate all of the located manholes by surface and internal inspection.
3. Brick manholes, catch basins, and inlets will be replaced with precast concrete structures.
Precast structures in poor condition shall either be repaired or replaced as necessary. It is
anticipated that a certain quantity of replacement of tributary and effluent pipes will require
replacement adjacent to these structures.
Systems
2.
of Services - Suppler
Resurfacing and Streetscape
e. Identify the location of any in -line water main valves or pressure connections necessary for water main
isolation and replacement staging. It is expected that the project will be constructed mainly with
pressure connections due to the age and non - operability of many existing water valves.
f. Engineering services for underground utilities do not include engineering design of electrical conduit,
transmission lines, or services; gas transmission mains or services; telephone lines or services; or
cable television lines or services. TranSystems will work closely with the appropriate utility companies
to facilitate any improvements or modifications that are necessary; however, we will not actually design
these facilities.
g. Develop standards for capping the well at the 31 S Grove Avenue building. Perform the necessary
coordination with the IEPA for this work. This work is related to Phase 1 of the project and was not
anticipated at the time that scope was developed.
h. This scope also includes the design of the water main on DuPage Street between Spring Street and
Villa Street for Phase 1 of the improvement; based on changed project staging. It is expected that this
work will be included in the 2007 Water Main contract with a requirement that the contractor construct it
First.
Prefinal Plans Specifications and Cost Estimates
a. Prepare prefinal contract plans, specifications, and estimates for the sanitary, water main, and any
storm sewer work. It is anticipated thatthe following sheets will be included in the contract plans:
List of Plan Sheets
Title
1
General Notes and State Standards
1
Alignment, Ties, and Benchmarks
1
Existing and Proposed Typical Sections
1
Existing and Proposed Plan and Profile (20 scale)
5
Drainage and Water Main Structures Tables
2
Maintenance of Traffic Notes and Typical Sections
1
Maintenance of Traffic (50 scale)
3
Pavement Marking Plan
2
Vaulted Sidewalk Details
4
Construction Details
2
Total
23
b. Analyze the construction staging scheme and construction schedule. Evaluate alternative construction
staging schemes with the goal of minimizing resident and business impacts. It is expected that work
along Chicago Street will be conducted at night.
c. Identify and detail any sections of storm or sanitary sewer which must be upgraded to water main
requirements sewer to meet IEPA separation requirements. Also identify and detail required casing
locations; only steel casings will be used.
d. Prepare special provisions, supplemental specifications, and checklist of recurring specifications. The
2007 [DOT Standard Specifications for Road and Bridge Construction will be used as the guideline for
these construction projects.
of Services —
CBD Street Resurfacing and Streetscaps Program
e. Prepare the status of utilities to be adjusted specification. Meet with representatives of the various
affected utility companies to discuss necessary relocations, system upgrades, service and meter
relocations, and other related work. Coordinate schedules for the required private utility work.
(estimated as 3 meetings)
f. Some utility relocation necessary for sidewalk vault filling is expected to occur under or concurrently
with this construction contract. To the-extent that vaults can be filled at the same time, that work will be
included in the contract as well, although the majority of the sidewalk vault filling operations are
expected to occur under the streetscaping contract. This scope does not include efforts to design any
new structural slabs or repairs to existing structural slabs over vaults.
g. Prepare and track the IEPA Water Main and Sanitary Sewer permits, as applicable. The City will be
responsible for payment of any required permit fees.
3. Final Plans Specifications and Cost Estimates
a. Meet with City subsequent to the submittal of the prefinal contract documents to discuss comments,
estimate of cost, schedule, and contract bidding procedures. (estimated as 1 meeting)
a. Process final contract documents for a City project letting. City boilerplate contract documents will be
utilized. IDOT standard bid forms will be used as necessary or applicable to supplement the City
documents. Provide thirty-five (35) sets of 24N36" plans, specifications, and bid documents.
b. Provide a CD with the final plan, specification, and estimates files in Microsoft Office and Microstation
v8 formats to the City.
c. Attend the bid opening meeting. Prepare bid tabulations within 24 hours of the bid opening meeting
and provide recommendations for contractor selection. (estimated as 1 meeting)
d. Attend the pre- construction meeting. (estimated as 1 meeting)
C Streetscape and Roadway Improvements Design Services -2008 oroiect
Preliminary Design
a. Meet with City to discuss the proposed improvement plan. (estimated as 1 meeting)
b. Analyze the construction staging scheme and construction schedule. Evaluate altemative construction
staging schemes with the goal of minimizing resident and business impacts. Some night time
construction will be used.
c. Initiate design of identifiers, wayfinding signage, and bicycle related elements. Select plant material
types, based in part on observations of the suitability of those plant materials installed as part of the first
phase.
)'IF)
CBD
2. Prefnal Plans
of Services —
Program
a. It is anticipated that the following sheets will be included in the contract plans. The project will be
prepared in English format in Microstation v8.
List of Plan Sheets
Title
1
Index of Sheets and General Notes
1
Alignment, Ties, and Benchmarks
1
Existing and Proposed Typical Sections
2
Existing and Proposed Plan (20 scale)
6
Profile
3
Drainage and Utilities Plan
3
Detour I Alternate Route Plan
1
Maintenance of Traffic Notes and Typical Sections
1
Maintenance of Traffic (50 scale)
5
Paving Plan
1
Lighting General Notes
1
Lighting Plan
3
Wiring Diagram
1
Lighting Details
3
Pavement Marking
3
Signing
3
Erosion Control Plans and Details
2
Cross Sections (50' increments)
15
Vaulted Sidewalk Details*
5
Construction Details
3
Streetscape and Tree Plan (20 scale)
3
Irrigation Plan
3
Irrigation Details
2
Streetscaping, Wayfinding, and Identifier Details
6
Planting Plans and Details
5
Total
83
* Includes details for filling and necessary details for utility relocation. This
scope does not include the structural design of any vaults, supports, or vault
slabs for vaults which are to remain but are in need of repair or reconstruction.
c. Utilize the planting methods, tree pit configuration; soil mixtures, irrigation, and subgrade drainage
schemes employed in the first phase of the project. Make modifications to the design as necessary
based on constructability or maintenance issues encountered.
d. Lighting will follow the design and layout already installed in certain portions of the CBD area; all areas
of this project except DuPage Street have already been updated to the new standard and will not be
replaced, Traffic signal work will be completed by others prior to the start of this project; it is anticipated
that no changes to traffic signal installations will be necessary.
e. Street resurfacing is anticipated except in the vicinity of the abandoned rail line. In those areas, the
pavement will be reconstructed to provide a smoother profile, if necessary.
of Services — Supplement 1
Resurfacing and Streetscape Program
3, Prefnal Documents
a. Prepare summary of quantities and estimate of construction cost based on current contract unit prices.
b. Prepare special provisions, supplemental specifications, and checklist of recurring specifications. The
2007 IDOT Standard Specifications for Road and Bridge Construction will be used as the guideline for
this construction project.
c. Prepare the status of utilities to be adjusted specification. It is anticipated that some necessary
upgrades and adjustments will have taken place during the utilities contract construction but some will
still be necessary in conjunction with this project. Vaults not filled during the underground contract will
be filled as part of this improvement. This scope does not include efforts to design any new structural
slabs or repairs to existing structural slabs over vaults.
d. Prepare the NPDES permit.
4. Final Plans and Documents
a. Meet with City subsequent to submittal of prefinal contract documents to discuss comments, estimate of
cost, schedule, and contract bidding procedures. (estimated as 1 meeting)
b. Based on comments received, final contract plans, specifications, and documents will be prepared.
c. Process final contract documents for a City project letting. City boilerplate contract documents will be
utilized. [DOT standard bid forms will be used as necessary or applicable to supplement the City
documents. Provide fifty (50) sets of 24 °xX' plans, specifications, and bid documents.
d. Provide a CD with the final plan, specification, and estimates files in Microsoft Office and Microstation
v8 formats to the City,
e. Attend a pre -bid meeting with contractors and City personnel. (estimated as t meeting)
f. Assist the City in the determination of pre - qualified contractors. (applies to both 2008 and 2007
Streetscape contracts)
g. Attend the bid opening meeting. Prepare bid tabulations within 24 hours of the bid opening meeting
and provide recommendations for contractor selection. (estimated as 1 meeting)
h. Attend the pre - construction meeting. (estimated as 1 meeting)
D Construction Inspection Services — 2007 Streetscape and Water Main Projects
TranSystems and Geo Services, Inc. will provide the resident engineer, inspectors, and other technical
personnel necessary to observe, monitor, and document the contractors' progress on the project from the start
of field operations to final completion,
ope of Services — Supplement 1
Resurfacing and Streetscape Program
1. Pre - Construction
a. Video record and document the existing site conditions.
b. Attend the pre- construction meeting.
2 Liaison and Contract Control
a. Act as the City's representative with duties, responsibilities and limitations of authority as
assigned in the construction contract documents, and advise and confer with City officials
during construction and issue the City's authorized instructions to the contractor.
b. Assist the contractor in understanding the intent of the construction contract documents. Serve
as the City's liaison with other local agencies such as businesses, City's on -site representative,
etc.
c. Coordinate with utility companies and developers to ensure an orderly progression of work
and ensure completion of any required facility relocations.
3. Public Outreach and Coordination
a. Assign a dedicated public liaison to provide residents, tenants, and property owners with a
single, knowledgeable, and authoritative point of contact for concerns, comments, and
questions.
b. Maintain an office in the CBD area to assist in the above coordination effort. Plans, photos,
documents, and exhibits shall be available for public viewing. Ideally, this office would be in
the same location as the engineer's field office. For the purposes of this estimate, it is
assumed that an office space will be provided at no cost to TranSystems.
c.. Initiate and maintain the project web site and disseminate relevant information to the public
through this means.
d. Prepare and distribute project newsletters and/or letters to the affected properties notifying
them of construction operations, staging or traffic modifications, interruptions in water or
sewer service, and other pertinent information.
e. Monitor public opinion and report any issues requiring attention to the City staff.
4. On -Site Review of Work
a. Conduct continuous and full -time on -site observations of the work in progress to determine that
the project proceeds in accordance with the construction contract documents and that
completed work will conform to the requirements of the construction contract documents.
T'' Urlf;
0
of Services — Su
CBD Street
b. Instruct Contractor to correct any work believed to be unsatisfactory, faulty or defective, not
conforming to the requirements of the construction contract documents, or does not meet the
requirements of any inspections, tests, or approval required to be made and report same to the
City; and advise City of action taken or if any special testing or inspection will be required.
c. Verify that tests are conducted as required by the construction contract documents and in the
presence of the required personnel, and that contractors maintain and submit adequate records
thereof; observe, record, and report to the City appropriate details relative to the test
procedures.
d. Provide Quality Assurance services in accordance with IDOT QC /QA practices and
procedures. Provide all compaction tests as required by the specifications. Analyze the results
of all QC/QA field and laboratory tests to determine the suitability compliance with the
requirements of the construction contract documents. It is assumed that the contractor will
perform for all contractor required testing under the IDOT QCIQA program.
e. Accompany visiting inspectors representing public or other agencies having jurisdiction over the
project, record the outcome of these inspections and report to the City.
f. Provide geometric (vertical and horizontal) control and verification of Contractor construction
stakirig and layouts. Assist the contractor with interpretation of the drawings and specifications.
g. Prepare and submit detailed daily reports of construction progress.
h. Monitor the contractor's project traffic control for compliance with the contract documents as
well as safety and impacts to vehicles and pedestrians.
5. Contractor Suggestions and Requests
a. Consider and evaluate suggestions and requests for modifications in drawings and
specifications which may be submitted by the contractor and make recommendations to the City
with any time or cost implications for final decision.
6. Shop Drawings
a. Develop shop drawing submittal requirements and assist contractor in development of
submittal schedules. Review and monitor compliance with submittal schedules.
Scope of Services — Supplerne
CBD Street Resurfacing and Streetscape Pro
b. Review and approve shop drawings and samples, the results of tests and inspections
and other data which any contractor is required to submit, but only for conformance with
the design concept of the project and compliance with the information given in the
construction contract documents. Such review shall not be construed as relieving the
contractor of the responsibility to meet requirements of the construction contract
documents. Determine the acceptability of substitute materials and equipment proposed
by the contractor; and receive and review (for general content as required by the
specifications) maintenance and operating instructions, guarantees, bonds and
certificates of inspection which are to be assembled by the contractor(s) in accordance
with the construction contract documents.
c. Record and maintain a shop drawing submittal and approval log and notify the contractor
whenever submittals are lacking or untimely.
7. Schedules
a. Prepare a final Primavera construction schedule with the participation of the contractor and
obtain the contractor's approval of the construction schedule. A schedule of shop drawing
submissions, and schedule of values shall also be prepared by the contractor and approved
by the engineer.
b. Work with the contractor to maintain a workable updated Primavera construction schedule that
is maintained and monitored weekly as construction progresses as required by the construction
contract documents. Report progress and schedule deviations and corrective measures
Proposed by the contractor to the City.
8. Job Meetings
a. Conduct weekly progress meetings with all parties as required by the construction contract
documents to review construction progress, design interpretations and overall progress.
Prepare, maintain, and circulate copies of minutes thereof. Arrange a schedule of on -site job
work meetings with the general contractor and subcontractors to review day -to -day
operations.
b. Attend public informational meetings that may occur from time to time during the construction
phase.
Contract Administration and Records
a. Handle all day -to -day contract administration and associated correspondence. Maintain at the
job site orderly files for correspondence, reports of job conferences, shop drawings, and
samples submissions, reproductions of original construction contract documents including all
addenda, change orders, field orders, additional drawings issued subsequent to the execution
of the construction contract documents, progress reports, and other project related documents.
10
of Services —
10. Reports
Program
a. Furnish written reports to the City on a biweekly basis of progress of the work and the
contractor's compliance with the approved progress schedule and schedule of shop drawing
submissions.
11. Contractor Pay Requests and Chance Orders
a. Review the contractors requests for payments as construction work progresses, and advise the
City of the amounts due and payable to the contractor in accordance with the terms of the
construction contract documents.
b. Perform evaluation of proposed construction contract change orders and submit
recommendation for approval or denial to the City. Prepare construction contract change orders
when authorized by the City.
12. Government Policies
a. Review the contractor's compliance with governmental mandated programs. Compliance with
OSHA requirements and general safety provisions will be reviewed by an independent safety
officer retained by the contractor as part of the construction work. The safety officer will visit the
job site periodically and will submit written reports to the City, contractor, and engineer.
13. Final Completion and Record Drawings
a. Prepare record drawings which show field measured dimensions of the completed construction
work which the engineers consider significant and provide the City with one set of reproducible
record drawings and all equipment operation and maintenance manuals within ninety (90) days
of the project completion.
b. Conduct a final inspection of the project with the City and the contractor, and prepare and give
to the contractor a final punch list. Issue an opinion of satisfactory completion for acceptance of
the project by the City to process the contractor's final request for payment.
c. Conduct a final "lessons learned" meeting with design engineering and City staff to discuss project
procedures and items for potential improvement in. future projects. The goal of this meeting shall be to
have continuous improvement in procedures and property owner /tenant disruption over the course of
the multi-year project.
11
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Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems
A -1 Project Coordination and Data Collection
Fax Maps
3 maps (C? $ 40.00 /map $ 110
Aerial Photography
1 the (c? $ 300.00 /tile $ 300
Vehicle
120 miles L $ 0.49 /mile $ 59
SUBTOTAL $ 479
A -2 Field Survey
Matra Train Fare
2 mundtnps L
$ 12.00
Imundtrip
$
24
Company Vehicle
88
Photocopies (11 "x17" reduced size plans)
15 days L
$ 36.00
/day
$
54U
Vehicle
$
78
Photocopies (8.5 "x11" speciticaitons)
72U miles (-?
$ 0.49
/mile
$
353
$
SUBTOTAL
/sheet
$
917
A -3 Public Particl action
Company Vehicle
4 days (o? $ 360 /day $ 144
Vehicle
600 miles L $ 0.49 /mile $ 294
SUBTOTAL $ 438
B -1 Preliminary Design
Company Vehicle
1 day L $ 36.00 /day $ 36
Vehicle
120 miles (cD $ 0.49 /mile $ 59
SUBTOTAL $ 95
B -2 Pretinal Plans, Specifications. and Cost Estimates
Vehicle
18U miles (c)
$
0.49
/mile
$
88
Photocopies (11 "x17" reduced size plans)
26 sheets L 15 copies L
$
0.2U
/sheet
$
78
Photocopies (8.5 "x11" speciticaitons)
100 sheets (a? 10 copies (D
$
0.10
/sheet
$
100
Overnight Shipping
7 packages L
$
15.00
/package
$
1U5
SUBTOTAL
$
371
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems
$
B -3 Final Plans, Specifications, and Cost Estimates
/mile
Photocopies (11 "x17" reduced size plans)
Vehicle
7220 miles L $ 0.49
/mile
Photocopies (11 "x17" reduced size plans)
/sheet
23 sheets L 10 copies (rD $ 0.20
/sheet
Photocopies (24 "x35" full size plans)
23 sheets L 35 copies L $ 1.35
/sheet
Photocopies (6.5 "x11" speciticaitons)
/sheet
100 sheets L 4U copies L $ 0.10
/sheet
Overnight Shipping
2 packages L $ 15.00
!package
SUBTOTAL
/sheet
C -1 . Preliminary Design
Vehicle
240 miles (rD $ 0.49 Imile
SUBTOTAL
C -2 Prefinal Plans
Photocopies (11 "x17" reduced size plans)
78 sheets LL4 copies (a7 $ 0.20 /sheet
Overnight Shipping
7 packages ( $ 15.00 /package
SUBTOTAL
C -3 Prefinal Documents
Photocopies (8.5'111" speciticaitons)
100 sheets L 16 copies L $ 0.10 /sheet
SUBTOTAL
C -4 Final Plans and Documents
Vehicle
24U miles @
$
0.49
/mile
Photocopies (11 "x17" reduced size plans)
78 sheets (q? 60 copies L
$
0.220
/sheet
Photocopies (24 "x36" Lull size plans)
78 sheets L 4 copies L
$
1.35
/sheet
Photocopies (8.5 "x11" speciticaitons)
100 sheets L 50 copies L
$
0.10
/sheet
Overnight Shipping
3 packages (o?
$
15.UU
Ipackage
SUBTOTAL
D -1 Pre - Construction
$ 353
$ 45
$ 1,087
$ 4U0
$ 30
$ 1,916
$ 118
$ 118
$ 374
$ 105
$ 479
$ 160
$ 160
$ 118
$ 936
$ 421
$ 500
$ 45
$ 2,120
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems
Company Vehicle
1 day L $ 36.00 /day
Photocopies (24 "x38" tull size plans)
1 U3 sheets Co? 2 copies (e? $ 1.35 /sheet
SUBTOTAL
D -2 Liaison and Contract Control
Company Vehicle
5 days L
$ 36
$ 278
$ 314
$ 38,00 /day $ 180
SUBTOTAL $ 130
D -3 Public Outreach and Coordination
Photocopies (8.5'x11" speciticaitons)
.250 sheets L 111 versions L $ 0.10 /sheet $ 250
SUBTOTAL $ 250
D -4 On -Site Review of Work
Company Vehicle
270 days L
$ 38.00 /day
$
9,720
SUBTOTAL
$
9,720
D -6 Shop Drawings
Overnight Shipping
2 packages (a)
$ 15.00 /package
$
30
SUBTOTAL
$
30
D -13 Final Completion and Record Drawings
Mylar Reproductions
1U3 sheets L 1 copy L $ 9.00 /sheet $ 927
SUBTOTAL $ 927
TOTAL $ 18,514
of Services — Amendment No. 2
Resurfacing and Streetscape
SCOPE OF ENGINEERING SERVICES
A. Data Collection and Concept Review
1. Project Coordination and Data Collection
a. Preliminary conference with the City staff to confirm (estimated as 1 meeting):
1. Goals and objectives
2. Schedule
3. Budget
4. Participants
5. Communications
6. Other administrative considerations
b. Inventory readily - available existing data for the project area and immediately surrounding
neighborhoods including:
1. Right -of -way data
2. Conventional and digital map files
3. Aerial photography
4. Jurisdictional boundaries
5. Property boundaries
6. Property owners
7. Other area roadway, utility, and signal improvements
8. Current public utility atlases and GIS information
9. Current power, communications, gas, and other private utility atlases
10. Previously prepared plans and reports
11. Development plans
2. Field Survev
a. Conduct full topographic design survey based on the English system including establishment of
horizontal and vertical controls, topography, accesses, cross sections (at 50 foot increments), drainage,
utility structures, and right -of -way verification. The field survey will be conducted along Douglas Street
between Highland Avenue and Kimball Street, Division Street between Douglas Street and Center
Street, and Symphony Way between Douglas Street and Dundee Avenue. Survey limits will include all
contiguous intersections as well as 100 feet of the cross road(s). The total length of survey is estimated
as 4,000 feet. Portions of the 2007 survey (mainly Douglas Street between Chicago Street and
Highland Avenue) will be reused for this project and portions of this survey will be used for subsequent
yearly improvements.
b. Download topographic survey and cross sections in Microstation v8. Plot survey at 1 " =20' scale and
plot existing cross sections. Conduct a plan -in -hand, walk- through check of the survey. Create an
existing base map to be used in presentations and discussions with City personnel and the public.
c. Inventory existing signing.
d. Conduct a drainage and utilities survey to determine the contents, structure composition (brick or
precast), pipe sizing, and flow direction (as applicable) for all public underground utility structures.
e. Request a JULIE utility design locate, if possible. Survey, download, and map the JULIE utility lines.
f. Observe, digitally photograph, and digitally videotape the project to become acquainted with readily
apparent existing conditions.
g. Perform a vaulted sidewalk and utility service inventory. Meet with building owner or resident
representatives to identify the location of vaulted sidewalks and utility services (both public and private)
which require replacement, modification, or realignment. It is estimated that 35 buildings front on the
streets within the project limits.
h. Survey pavement marking locations and lane usage, including parking limits.
1
Attachment °C
ope of Services — Amendment No. 2
CBD Street Resurfacing and Streetscape Program
Draw existing utility information from utility atlases on the project base map. Update as additional
information, such as future plans, test hole data, or comments are received.
Conduct a pavement core investigation to identify pavement condition and composition. Reconstruction
of the roadways is not anticipated, and therefore, a complete soils investigation program will not be
undertaken.
3. Public Participation
a. Conduct a series of informational meetings with area residents and business owners, as well as the
Downtown Neighborhood Association to present the preferred improvement plans. Although the
concept developed in 2006 will be used, it is anticipated that an effort to reach out to those specifically
impacted by the 2008/2009 projects will be necessary. These meetings will be smaller than those
conducted during the development of the concept plan. (estimated as 4 small meetings and 1 large
meeting)
b. Prepare all notifications, handouts, presentation text, exhibits, and minutes for the above meetings.
Exhibits may include plots, photos, hand or computer renderings, drawings, or schematic plans as
specific conditions warrant.
c. Prepare and distribute newsletters to the public at various times. (estimated as 8 newsletters during the
design phase)
d. Work with City staff to develop relevant content for the City's web site.
B. Sewer and Water Main Design Services — 2008 Construction Project
Preliminary Design
a. Consult with City staff to review the scope of the project and collect pertinent information from the City:
1. Review the City GIS records for information on the water system and sanitary sewer system.
2. Coordinate with Water Department forces to determine the location of the nearest functional
water valves, water service tap locations, and building /hydrant fire services.
3. Compare records to the conducted private utility location survey and develop a useable map
of existing water mains and services.
b. Review City utility maps and previous engineering studies conducted by the City:
1. Assess the need for separation of the sanitary and storm sewer mains in areas where this
work has not yet been completed, if any. This item is only expected to cover deficiencies
noted in the field during the field surveys or construction or indicated by City staff and is not
intended as a full scale analysis of area sewers. Work to fully separate the sewers is being
performed by others.
2. Review City records, videotapes, and associated reports, public comment, and drainage
survey to identify locations of necessary storm sewer repair, if any.
3. The City will furnish a list of any deficiencies in the sewer lines or services noted during the
lining contract or associated videotaping. Work is expected to be limited to the replacement
of poor condition structures and the potential replacement of a few services. Brick
manholes will be replaced with precast structures.
4. Review the City maps, records, and past engineering studies to determine the need for
resizing the water main. All existing 6" mains will be upgraded to 8" mains per current City
standards. It is expected that all water main within the project limits will be replaced,
regardless of apparent condition.
5. Determine which buildings currently have separate fire services and which will require a fire
service or separation of the fire service and the domestic service. Locate branch services
based on visual inspection or information obtained from the Water Department. At the
2
Attachment "C"
ope of Services — Amendment No. 2
CBD Street Resurfacing and Streetscape Program
conclusion of this project, it is anticipated that each meter will be on a separate service and
each building will have at least one fire service.
c. Conduct a physical survey of the drainage and sanitary structures within the project limits.
1. Compare observed field conditions to the City's atlases to identify any potentially buried or
removed manholes.
2. Investigate all of the located manholes by surface and internal inspection.
3. Brick manholes, catch basins, and inlets will be replaced with precast concrete structures.
Precast structures in poor condition shall either be repaired or replaced as necessary. It is
anticipated that a certain quantity of replacement of tributary and effluent pipes will require
replacement adjacent to these structures. The majority of structure and sewer
replacements /additions will occur as part of the streetscaping contract.
e. Identify the location of any in -line water main valves or pressure connections necessary for water main
isolation and replacement staging. It is expected that the project will be constructed mainly with
pressure connections due to the age and non - operability of many existing water valves.
f. Engineering services for underground utilities do not include engineering design of electrical conduit,
transmission lines, or services; gas transmission mains or services; telephone lines or services; or
cable television lines or services. TranSystems will work closely with the appropriate utility companies
to facilitate any improvements or modifications that are necessary; however, we will not actually design
these facilities.
2. Prefinal Plans and Documents
a. Prepare prefinal contract plans, specifications, and estimates for the sanitary, water main, and any
storm sewer work. It is anticipated that the following sheets will be included in the contract plans:
List of Plan Sheets
Title
General Notes and State Standards
Alignment, Ties, and Benchmarks
Existing and Proposed Typical Sections
1
Existing and Proposed Plan and Profile (20 scale)
8
Drainage and Water Main Structures Tables
2
Maintenance of Traffic Notes and Typical Sections
1
Maintenance of Traffic (50 scale)
3
Pavement Marking Plan
2
Vaulted Sidewalk Details
3
Construction Details
2
Total
25
b. Analyze the construction staging scheme and construction schedule. Evaluate alternative construction
staging schemes with the goal of minimizing resident and business impacts.
c. Identify and detail any sections of storm or sanitary sewer which must be upgraded to water main
requirements sewer to meet IEPA separation requirements. Also identify and detail required casing
locations; only steel casings will be used.
d. Prepare special provisions, supplemental specifications, and checklist of recurring specifications. The
2007 IDOT Standard Specifications for Road and Bridge Construction and 2008 Supplemental
Specifications and Recurring Special Provisions will be used as the guideline for this construction
project.
e. Prepare the status of utilities to be adjusted specification. Meet with representatives of the various
affected utility companies to discuss necessary relocations, system upgrades, service and meter
3
Attachment "C"
of Services — Amendment No. 2
CBD
relocations, and other related work. Coordinate schedules for the required private utility work.
(estimated as 3 meetings)
f. Some utility relocation necessary for sidewalk vault filling is expected to occur under or concurrently
with this construction contract. To the extent that vaults can be filled at the same time, that work will be
included in the contract as well, although the majority of the sidewalk vault filling operations are
expected to occur under the streetscaping contract. This scope does not include efforts to design any
new structural slabs or repairs to existing structural slabs over vaults.
g. Prepare and track the IEPA Water Main and Sanitary Sewer permits, as applicable. The City will be
responsible for payment of any required permit fees.
3. Final Plans and Documents
a. Meet with City subsequent to the submittal of the prefinal contract documents to discuss comments,
estimate of cost, schedule, and contract bidding procedures. (estimated as 1 meeting)
b. Conduct a QC /QA review of the plans by construction and office personnel for constructability, quality,
and completeness.
c. Process final contract documents for a City project letting. City boilerplate contract documents will be
utilized. IDOT standard bid forms will be used as necessary or applicable to supplement the City
documents. Provide thirty -five (35) sets of 22 "04" plans, specifications, and bid documents.
d. Furnish the City with a Notice to Bidders for publication.
e. Provide a CD with the final plan, specification, and estimates files in Microsoft Office, Adobe Acrobat,
and/or Microstation v8 formats to the City.
f. Respond to contractor questions regarding bid preparation. Assist in the preparation of addenda, as
required.
g. Attend the bid opening meeting. Prepare bid tabulations within 24 hours of the bid opening meeting
and provide bid tabulations and recommendations for contractor selection. (estimated as 1 meeting)
h. Attend the pre - construction meeting. (estimated as 1 meeting)
C. Streetscape and Roadway Improvements Design Services — 2009 prolect
Preliminary Design
a. Meet with City to discuss the proposed improvement plan. (estimated as 1 meeting)
b. Analyze the construction staging scheme and construction schedule. Evaluate alternative construction
staging schemes with the goal of minimizing resident and business impacts. Some night time
construction will be used.
c. Determine the proposed geometry for the improvements. Certain channelization may be eliminated,
and offset intersections will be aligned to the extent possible. Consider the provision of shared or
striped bike lanes as indicated in the City's bikeway master plan. Present alternative geometries to the
City as applicable with justification for recommendations.
2. Prefinal Plans
a. it is anticipated that the following sheets will be included in the contract plans. The project will be
prepared in English format in Microstation v8.
4 EL jlllllllllllll=__
Attachment °C
Scope of Services — Amendment No. 2
CBD
List of Plan Sheets
Title
Index of Sheets and General Notes
Alignment, Ties, and Benchmarks
Existing and Proposed Typical Sections
Existing and Proposed Plan (20 scale)
Profile or Pavement Elevations Table
Drainage Structure Tables
Maintenance of Traffic Notes and Typical Sections
Maintenance of Traffic (50 scale)
Paving Plan
Lighting General Notes
Lighting Plan
Wiring Diagram
Lighting Details
Pavement Marking
Signing Plan
Signing Schedules
Signing Details
Vaulted Sidewalk Details'
Construction Details
Hardscape Plan (20 scale)
Hardscape Detail Plans
Landscape Key Plan
Landscape Plan
Landscape Detail Plans
Hardscape and Landscape Details
Total
'1.
" Includes details for filling and necessary details for utility relocation. This
scope does not include the structural design of any vaults, supports, or vault
slabs for vaults which are to remain but are in need of repair or reconstruction.
Program
c. Utilize the planting methods, tree pit configuration, soil mixtures, irrigation, and subgrade drainage
schemes employed in the second phase of the project. Make modifications to the design as necessary
based on constructability or maintenance issues encountered.
d. Lighting will follow the design and layout already installed in certain portions of the CBD area. All areas
of this project except Douglas Avenue between Highland Avenue and Dexter Street and Grove Avenue
north of Highland Avenue have already been updated to the new standard and will not be replaced,
however, it appears that a few additional poles may be necessary on Division Street. All existing
lighting conduits in areas where trees will be installed will be replaced so that the area can be
excavated for the tree root balls.
e. It is anticipated that no changes to traffic signal installations will be necessary.
f. Assess the possibility of a reduction in the number of regulatory parking signs.
g. Street resurfacing is anticipated except in the vicinity of the abandoned rail line. In those areas, the
pavement will be reconstructed to provide a smoother profile, if necessary.
3. Prefinal Documents
a. Prepare summary of quantities and estimate of construction cost based on current contract unit prices.
5
Attachment "C"
ope of Services — Amendment No, 2
CBD Street Resurfacing and Streetscape Program
b. Prepare special provisions, supplemental specifications, and checklist of recurring specifications. The
2007 IDOT Standard Specifications for Road and Bridge Construction and 2008 Supplemental
Specifications and Recurring Special Provisions will be used as the guideline for this construction
project.
c. Prepare the status of utilities to be adjusted specification. It is anticipated that some necessary
upgrades and adjustments will have taken place during the utilities contract construction but some will
still be necessary in conjunction with this project. Vaults not filled during the underground contract
(which will be the majority of the vaults) will be filled as part of this improvement. This scope does not
include efforts to design any new structural slabs or repairs to existing structural slabs over vaults.
d. Prepare the NPDES permit.
4. Final Plans and Documents
a. Meet with City subsequent to submittal of prefinal contract documents to discuss comments, estimate of
cost, schedule, and contract bidding procedures. (estimated as 1 meeting)
b. Based on comments received, final contract plans, specifications, and documents will be prepared.
c. Conduct a QC /QA review of the plans by construction and office personnel for constructability, quality,
and completeness.
d. Process final contract documents for a City project letting. City boilerplate contract documents will be
utilized. IDOT standard bid forms will be used as necessary or applicable to supplement the City
documents. Provide fifty (50) sets of 22'x34" plans, specifications, and bid documents.
e. Furnish the City with a Notice to Bidders for publication.
f. Provide a CD with the final plan, specification, and estimates files in Microsoft Office and Microstation
v8 formats to the City.
g. Attend a pre -bid meeting with contractors and City personnel and present relevant information about
the contract. (estimated as 1 meeting)
h. Respond to contractor questions regarding bid preparation. Assist in the preparation of addenda, as
required.
L Assist the City in the determination of qualified contractors.
j. Attend the bid opening meeting. Prepare bid tabulations within 24 hours of the bid opening meeting
and provide recommendations for contractor selection. (estimated as 1 meeting)
k. Attend the pre- construction meeting. (estimated as 1 meeting)
D. Alley Usage Study
Study of the alley and abandoned railroad rights -of -way between Highland Avenue, Chicago Street, Douglas Street,
and Spring Street in the CBD area of Elgin. The existing uses vary, but generally include parking, access to rear
building entrances, and trash storage. The City desires to formulate a master plan for the modification of the area to
promote pedestrian and traffic flow and create a more desirable overall appearance and feel. The project
deliverables include public coordination, a master plan report, and a plan exhibit detailing the proposed layout of the
corridor.
Coordination
a. Attend a kickoff meeting with appropriate City staff to discuss goals and objectives of the project.
b. Present the conceptual project to the adjacent property owners at an initial public open house meeting
to determine their needs and desires regarding land use in the alley, former railroad corridor, and within
privately owned areas. It is anticipated that an aerial photograph exhibit will be presented as the basis
of discussion at this meeting.
c. Present the preliminary master plan to the adjacent property owners at a public open house meeting.
d. Present the final master plan to the adjacent property owners at a public open house meeting.
6 —
Attachment "C' i
Scope of Services — Amendment No. 2
Program
e. It is estimated that three (3) private meetings with individual property owners will be required at various
points over the course of the project.
f. Present the findings to the City Council at a meeting.
g. Correspond with the trash collection company and private utilities as necessary to ensure the feasibility
of various proposed designs. Extensive coordination with these agencies is not anticipated.
2. Field Survey and Mapping
a. Perform a full topographic survey of the corridor, adjacent parking lots, and building rear walls. Cross
sections will be taken at 50 foot intervals. The limits of the survey will be the sidewalks on Douglas
Street, Chicago Street, and Highland Avenue; the rear and side walls of the buildings; and
approximately 50 feet into the bank parking lot off of Spring Street.
b. Download the survey into a base map at an appropriate scale.
c. A survey of drainage structure inverts is not anticipated at this time.
d. Identify the number of parking spaces currently associated with each building.
e. Conduct a photo survey of the area.
f. Set a baseline of the east -west alley and angled railroad ROW for design use and reference.
g. Determine property ownership and contact information based on City and County records and Sidwell
maps. Draw property boundaries into the base map. Approximately 16 buildings back on these alley
areas.
3. Engineering Analysis
a. Draw public and private utilities into the base map, based on atlas and survey information. Preliminarily
identify any private utility conflicts and the extent of public utility relocation and /or enclosed sewer
construction.
b. Determine the practicality of regrading the alley areas to provide better drainage and a more consistent
slope and/or to connect various private areas /parking lots to the alley system, especially the bank
parking lot off of Spring Street.
c. Evaluate potentially alternative parking layouts that may be more efficient. Consider whether
alternative access point layouts or one -way operation may improve traffic flow.
d. Determine whether areas currently paved should be converted to a more pedestrian - friendly use and
which pedestrian conducive elements are appropriate. Possibilities include gravel pathways, concrete
sidewalks, brick paver sidewalks, or pedestrian oriented pavement markings.
e. Evaluate alternative treatments for the interface points between the alley system and the surrounding
streets.
f. Evaluate the suitability of areas for planting, landscaping, and trees. Determine the suitability of the
provision of street furniture such as benches or trash cans.
g. Evaluate the need for retaining walls. Visually assess the condition of existing retaining walls.
h. Determine an appropriate level of illumination and evaluate the pros and cons of installing ground
mounted lighting vs. lighting attached to the buildings.
i. Evaluate the potential to consolidate trash dumpster placement locations and potential methods of
screening of these elements.
4. Preliminary Master Plan
a. Prepare a report summarizing existing conditions and constraints, public input, alternatives, qualitative
assessments, and preliminary cost estimates.
b. Prepare plan exhibits of between 1 and 3 alternative area layouts. Consideration will be given to traffic
and pedestrian flow, as well as the land uses necessary to enable the continued functioning of the
adjacent businesses and access to residences.
7
Attachment "C" Iff, '
of Services — Amendment No. 2
Street Resurfacing and Streetscape
5. Final Master Plan
a. Incorporate comments from the public and City personnel into the report and plan exhibit(s).
b. Based on this input, select and refine the preferred alternative.
c. Provide preliminary information on potential construction staging methodologies.
d. Detail the required coordination and agreements necessary to enable construction of the proposed
alternative, including easements, developer agreements, and /or dedications.
e. Construction plans will not be prepared as part of this scope, and engineering will be completed only to
a preliminary level.
E. Construction Inspection Services — 2008 Streetscape and Roadway and 2008 Sewer and Water Main Contracts
TranSystems and Geo Services, Inc. will provide the resident engineer, inspectors, and other technical personnel
necessary to observe, monitor, and document the contractors progress on the project from the start of field operations to
final completion.
1. Pre - Construction
a. Video record and document the existing site conditions.
b. Attend the pre- construction meeting.
Liaison and Contract Control
a. Act as the City's representative with duties, responsibilities and limitations of authority as
assigned in the construction contract documents, and advise and confer with City officials
during construction and issue the City's authorized instructions to the contractor.
b. Assist the contractor in understanding the intent of the construction contract documents. Serve
as the City's liaison with other local agencies such as businesses, City's on -site representative,
etc.
C. Coordinate with utility companies and developers to ensure an orderly progression of work
and ensure completion of any required facility relocations.
3. Public Outreach and Coordination
a. Assign a dedicated public liaison to provide residents, tenants, and property owners with a
single, knowledgeable, and authoritative point of contact for concerns, comments, and
questions.
b. Maintain an office in the CBD area to assist in the above coordination effort. Plans, photos,
documents, and exhibits shall be available for public viewing. Ideally, this office would be in
the same location as the engineer's field office.
C. Continue to maintain the project web site and disseminate relevant information to the public
through this means.
d. Prepare and distribute project newsletters and /or letters to the affected properties notifying
them of construction operations, staging or traffic modifications, interruptions in water or
sewer service, and other pertinent information.
e. Monitor public opinion and report any issues requiring attention to the City staff.
tl
Attachment "C"
Scope of Services — Amendment No. 2
Resurfacing and Streetscape Program
4. On -Site Review of Work
a. Conduct continuous and full -time on -site observations of the work in progress to determine that
the project proceeds in accordance with the construction contract documents and that
completed work will conform to the requirements of the construction contract documents.
b. Instruct Contractor to correct any work believed to be unsatisfactory, faulty or defective, not
conforming to the requirements of the construction contract documents, or does not meet the
requirements of any inspections, tests, or approval required to be made and report same to the
City; and advise City of action taken or if any special testing or inspection will be required.
C. Verify that tests are conducted as required by the construction contract documents and in the
presence of the required personnel, and that contractors maintain and submit adequate records
thereof; observe, record, and report to the City appropriate details relative to the test
procedures.
d. Perform all required field tests such as concrete tests and soil compaction tests and ensure
such tests are conducted as specified. Analyze the results of all field and laboratory tests to
determine the suitability compliance with the requirements of the construction contract
documents.
e. Accompany visiting inspectors representing public or other agencies having jurisdiction over the
project, record the outcome of these inspections and report to the City.
f. Stake -out construction lines and grades and assist the contractor with interpretation of the
drawings and specifications.
g. Prepare and submit detailed daily reports of construction progress.
h. Monitor the contractors project traffic control for compliance with the contract documents as
well as safety and impacts to vehicles and pedestrians.
5. Contractor Suggestions and Requests
a. Consider and evaluate suggestions and requests for modifications in drawings and
specifications which may be submitted by the contractor and make recommendations to the
City with any time or cost implications for final decision.
6. Shop Drawings
a. Develop shop drawing submittal requirements and assist contractor in development of
submittal schedules. Review and monitor compliance with submittal schedules.
b. Review and approve shop drawings and samples, the results of tests and inspections and
other data which any contractor is required to submit, but only for conformance with the design
concept of the project and compliance with the information given in the construction contract
documents. Such review shall not be construed as relieving the contractor of the
responsibility to meet requirements of the construction contract documents. Determine the
acceptability of substitute materials and equipment proposed by the contractor; and receive and
review (for general content as required by the specifications) maintenance and operating
instructions, guarantees, bonds and certificates of inspection which are to be assembled by
the contractor(s) in accordance with the construction contract documents.
C. Record and maintain a shop drawing submittal and approval log and notify the contractor
whenever submittals are lacking or untimely.
9
Attachment "C" � I ;
of Services — Amendment No. 2
and Streetscape Program
Schedules
a. Prepare a final Primavera construction schedule with the participation of the contractor and
obtain the contractor's approval of the construction schedule. A schedule of shop drawing
submissions, and schedule of values shall also be prepared by the contractor and approved
by the engineer.
b. Work with the contractor to maintain a workable updated Primavera construction schedule
that is maintained and monitored weekly as construction progresses as required by the
construction contract documents. Report progress and schedule deviations and corrective
measures proposed by the contractor to the City.
8. Job Meetings
a. Conduct weekly progress meetings with all parties as required by the construction contract
documents to review construction progress, design interpretations and overall progress.
Prepare, maintain, and circulate copies of minutes thereof. Arrange a schedule of on -site job
work meetings with the general contractor and subcontractors to review day -to -day
operations.
b. Attend public informational meetings that may occur from time to time during the construction
phase.
Contract Administration and Records
a. Handle all day -to -day contract administration and associated correspondence. Maintain at the
job site orderly files for correspondence, reports of job conferences, shop drawings, and
samples submissions, reproductions of original construction contract documents including all
addenda, change orders, field orders, additional drawings issued subsequent to the execution
of the construction contract documents, progress reports, and other project related documents.
10. Reports
a. Furnish written reports to the City on a biweekly basis of progress of the work and the
contractor's compliance with the approved progress schedule and schedule of shop drawing
submissions.
11. Contractor Pay Requests and Change Orders
a. Review the contractor's requests for payments as construction work progresses, and advise the
City of the amounts due and payable to the contractor in accordance with the terms of the
construction contract documents.
b. Perform evaluation of proposed construction contract change orders and submit
recommendation for approval or denial to the City. Prepare construction contract change orders
when authorized by the City.
12. Government Policies
a. Review the contractor's compliance with governmental mandated programs. Compliance with
OSHA requirements and general safety provisions will be reviewed by an independent safety
officer retained by the contractor as part of the construction work. The safety officer will visit the
job site periodically and will submit written reports to the City, contractor, and engineer.
10
Attachment "C" lit
of Services — Amendment No. 2
13. Final Completion and Record Drawings
a. Prepare record drawings which show field measured dimensions of the completed construction
work which the engineers consider significant and provide the City with one set of reproducible
record drawings and all equipment operation and maintenance manuals within ninety (90)
days of the project completion.
b. Conduct a final inspection of the project with the City and the contractor, and prepare and give
to the contractor a final punch list. Issue an opinion of satisfactory completion for acceptance of
the project by the City to process the contractor's final request for payment.
C Conduct a final 'lessons learned" meeting with design engineering and City staff to discuss project
procedures and items for potential improvement in future projects. The goal of this meeting shall be to
have continuous improvement in procedures and property ownerftenant disruption over the course of
the multi -year project.
11
Attachment "C" ;;
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Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems
A -1 Proiect Coordination and Data Collection
Tax Maps
2 maps @ $ 40.00 /map $ 80
Vehicle
100 miles @ $ 0.485 /mile $ 49
SUBTOTAL $ 129
A -2 Field Survey
Metra Train Fare
4 roundtrips @ $ 12.00 /roundtrip $ 48
Company Vehicle
14 days @ $ 45.00 /day $ 630
Vehicle
700 miles @ $ 0.485 /mile $ 340
SUBTOTAL $ 1,018
A -3 Public Particioation
Company Vehicle
4 days @ $ 45.00 /day $ 180
Vehicle
250 miles @ $ 0.485 /mile $ 121
SUBTOTAL $ 301
B -1 Preliminary Design
Company Vehicle
1 day @ $ 45.00 /day $ 45
Vehicle
100 miles @ $ 0.485 /mile $ 49
SUBTOTAL $ 94
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
400 miles @
Direct Cost Summary
0.485
/mile
$
TranSystems
Photocopies (11 "x17" reduced size plans)
B -2 Prefinal Plans and Documents
25 sheets @ 10 copies @
Vehicle
0.20
/sheet
$
100 miles @ $ 0.485
/mile
$
49
Photocopies (11 "x17" reduced size plans)
25 sheets @ 35 copies @
25 sheets @ 12 copies @ $ 0.20
/sheet
$
60
Photocopies (22 "x34" full size plans)
Photocopies (8.5 "x11" specificaitons)
25 sheets @ 4 copies @ $ 1.35
/sheet
$
135
Photocopies (8.5 "x11" specificaitons)
0.10
/sheet
$
175 sheets @ 10 copies @ $ 0.10
/sheet
$
175
Overnight Shipping
2 packages @
4 packages @ $ 25.00
/package
$
100
SUBTOTAL
$
519
B3 Final Plans and Documents
Vehicle
400 miles @
$
0.485
/mile
$
194
Photocopies (11 "x17" reduced size plans)
25 sheets @ 10 copies @
$
0.20
/sheet
$
50
Photocopies (22 "x34" full size plans)
25 sheets @ 35 copies @
$
1.35
/sheet
$
1,181
Photocopies (8.5 "x11" specificaitons)
175 sheets @ 40 copies @
$
0.10
/sheet
$
700
Overnight Shipping
2 packages @
$
20.00
/package
$
40
SUBTOTAL
$
2,165
C -1 Preliminary Desian
Company Vehicle
1 day @ $ 45.00 /day $ 45
Vehicle
100 miles @ $ 0.485 /mile $ 49
SUBTOTAL $ 94
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
400 miles @
Direct Cost Summary
0.485
/mile
$
TranSystems
Photocopies (11"x17" reduced size plans)
C -2 Prefinal Plans
90 sheets @ 12 copies @
$
Vehicle
/sheet
$
216
200 miles @ $ 0.485
/mile
$
97
Photocopies (11 "x17" reduced size plans)
90 sheets @ 50 copies @
$
90 sheets @ 14 copies @ $ 0.20
/sheet
$
252
Photocopies (22 "x34" full size plans)
90 sheets @ 5 copies @ $ 1.35
/sheet
$
608
Overnight Shipping
/sheet
$
1,500
4 packages @ $ 25.00
/package
$
100
SUBTOTAL
$
1,057
C -3 Prefinal Documents
/package
$
50
Photocopies (8.5'x11" specificaitons)
SUBTOTAL
$
300 sheets @ 10 copies @ $ 0.10
/sheet
$
300
SUBTOTAL
$
300
C -4 Final Plans and Documents
Vehicle
400 miles @
$
0.485
/mile
$
194
Photocopies (11"x17" reduced size plans)
90 sheets @ 12 copies @
$
0.20
/sheet
$
216
Photocopies (22'04" full size plans)
90 sheets @ 50 copies @
$
1.35
/sheet
$
6,075
Photocopies (8.5x11" specificaitons)
300 sheets @ 50 copies @
$
0.10
/sheet
$
1,500
Overnight Shipping
2 packages @
$
25.00
/package
$
50
SUBTOTAL
$
8,035
D -1 Project Coordination
Vehicle
500 miles @
$
0.485
/mile
$
243
SUBTOTAL
$
243
D -4 Preliminarev Master Plan
Color Photocopies (8.5'x11" report)
12 sheets @ 10 copies @ $ 1.00 /sheet $ 120
Overnight Shipping
1 package @ $ 25.00 /package $ 25
SUBTOTAL $ 145
D -5 Final Master Plan
Color Photocopies (8.5'x11" report)
15 sheets @ 10 copies @ $ 1.00 /sheet $ 150
Overnight Shipping
1 package @ $ 25.00 /package $ 25
SUBTOTAL $ 175
E -1 Pre - Construction
Company Vehicle
1 day @ $ 45.00 /day $ 45
Photocopies (22 "x34" full size plans)
115 sheets @ 2 copies @ $ 1.35 /sheet $ 311
SUBTOTAL $ 356
E -2 Liaison and Contract Control
Company Vehicle
7 days @ $ 45.00 /day $ 315
SUBTOTAL $ 315
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems
D -2 Field Survey
and Mapping
Company
Vehicle
3 days @
$ 45.00 /day
5
135
Vehicle
50 miles @
$ 0.485 /mile
$
24
SUBTOTAL
$
159
D -3 Engineering
Analysis
Vehicle
50 miles @
$ 0.485 /mile
$
24
SUBTOTAL
$
24
D -4 Preliminarev Master Plan
Color Photocopies (8.5'x11" report)
12 sheets @ 10 copies @ $ 1.00 /sheet $ 120
Overnight Shipping
1 package @ $ 25.00 /package $ 25
SUBTOTAL $ 145
D -5 Final Master Plan
Color Photocopies (8.5'x11" report)
15 sheets @ 10 copies @ $ 1.00 /sheet $ 150
Overnight Shipping
1 package @ $ 25.00 /package $ 25
SUBTOTAL $ 175
E -1 Pre - Construction
Company Vehicle
1 day @ $ 45.00 /day $ 45
Photocopies (22 "x34" full size plans)
115 sheets @ 2 copies @ $ 1.35 /sheet $ 311
SUBTOTAL $ 356
E -2 Liaison and Contract Control
Company Vehicle
7 days @ $ 45.00 /day $ 315
SUBTOTAL $ 315
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems
E -3
Public Outreach and Coordination
Photocopies (8.5 "x11" handouts)
250 sheets @ 10 versions @ $ 0.10
/sheet
$
250
SUBTOTAL
$
250
E -4
On -Site Review of Work
Company Vehicle
400 days @ $ 45.00
/day
$
18,000
SUBTOTAL
$
18,000
E -6
Shop Drawings
Overnight Shipping
2 packages @ $ 20.00
/package
$
40
SUBTOTAL
$
40
E -13
Final Completion and Record Drawings
Mylar Reproductions
115 sheets @ 1 copy @ $ 10.00
/sheet
$
1,150
SUBTOTAL
$
1,150
TOTAL
$
34,569
February 8, 2008
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
David Lawry, P.E., General Services Director
' iums;ia(ly Stable
city G+vernmew
SUBJECT: Amendment No. 2 to the Engineering Services Agreement with TranSystems for
the Central Business District Streetscape Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider the approval of Amendment No. 2 to the agreement with TranSystems,
Inc. for the design and construction management of the streetscape and water main
improvements associated with the Central Business District (CBD) Streetscape Project.
It is recommended that City Council approve Amendment No. 2 to the agreement with
TranSystems, Inc. for design and construction management services related to the CBD
Streetscape Project for the not -to- exceed cost of $1,022,554.
BACKGROUND
On March 8, 2006, the City Council authorized an agreement with TranSystems, Inc. for the
development of a streetscape design master plan for the CBD, the design and inspection of the
first phase of water main improvements and design of the first phase of streetscape and street
resurfacing. On February 14, 2007, the City Council authorized Amendment No. 1 to the
agreement for construction management of the Phase 1 streetscape improvements and for the
design of Phase 2 streetscape improvements. Also included was the design and construction
management of Phase 2 water main improvements.
Amendment No. 2 provides for the construction management of the streetscape improvements
for Phase 2 ($238,157) and for the design of the streetscape improvements for Phase 3
($309,178). Phase 2 includes improvements to East Chicago Street from Riverside Drive to
Center Street, from East Chicago to Highland Avenue and North Grove from Highland Avenue
to East Chicago Street. The Phase 3 improvements on Douglas Avenue, Symphony Way and
Division Street will be constructed in 2009. By completing the design work now, the work can
be bid early in 2009 thus allowing for construction to be completed in a timelier manner. Also
included in the work scope of Amendment No. 2 is design ($152,643) and construction
management ($268,560) services for Phase 3 water main improvements which will be
constructed this year; and to develop a master plan for alley way and abandoned railroad right of
way usage in the CBD area ($54,016).
Central Business District Streetscape Project
February 8, 2008
Page 2
The work scope continues to include a high level of public outreach and information that was
developed with the Phase 1 streetscape improvements. This includes a full time onsite
representative, a separate website dedicated to the CBD project, weekly progress meetings and
newsletters distributed to businesses and residents in the CBD.
A copy of Amendment No. 2 is attached as Exhibit A.
None
FINANCIAL IMPACT
The cost of Amendment No. 2 is $1,022,554. Funding for the cost ($547,335) of the streetscape
construction management and design and the alleyway usage study ($54,016) is located in the
Center City Tax Increment Fund, account number 262 - 0000 - 791.92 -32, "Land Improvements ",
project number 262000, "Central Business District Streetscape" ($6,378,697 budgeted and
$3,000,000 available). Funding for the cost ($421,203) of the water main design and
construction management is included in the water portion of the anticipated 2008 General
Obligation Bond sale, scheduled for the spring. Account number 368 - 4000 - 795.93 -41,
"Distribution Systems ", project number 409670, "CBD Distribution System Upgrades ",
($3,036,000 budgeted) would be charged. Until the bonds are sold, another account with
available funds within the Water Fund will be used.
LEGALIMPACT
None
ALTERNATIVES
1. The City Council may choose to approve Amendment No. 2 to the agreement with
TranSystems.
2. The City Council may choose not to approve Amendment No. 2 to the agreement with
TranSystems.
Respectfully submitted for Council consideration.
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