08-33 Resolution No. 08-33
RESOLUTION
ACCEPTING AND AUTHORIZING EXECUTION OF THE 2008
MOTOR FUEL TAX MUNICIPAL ESTIMATE OF MAINTENANCE COSTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that it
hereby accepts and authorizes Olufemi Folarin, City Manager,to execute the 2008 Motor Fuel Tax
Municipal Estimate of Maintenance Costs,a copy of which is attached hereto and made a part hereof
by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 13, 2008
Adopted: February 13, 2008
Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
Illinois Department of Transportation
Division of Highways/Region One/District One
201 West Center Court/Schaumburg, Illinois 60196-1096
LOCAL ROADS AND STREETS
Motor Fuel Tax—2008 Maintenance Program
City of Elgin
Section No.: 08-00000-00-GM
Kane County
March 11,2008
Ms. Diane Robertson
City Clerk
City of Elgin
150 Dexter Court
Elgin, IL 60120
Dear Ms. Robertson:
The Resolution adopted by the City Council on February 13, 2008, received on
February 25, 2008, appropriating $3,179,888.00 of Motor Fuel Tax (MFT) Funds for
the maintenance of various municipal streets, from January 1, 2008 to December 31,
2008,was approved as of March 10,2008.
The Detailed Estimate of Maintenance Cost in the amount of $3,073,098.00 for
Municipal Streets and $106,790.00 for Municipal Streets Engineering was also
approved as of March 10, 2008.
Authorization for expenditure of $3,073,098.00 for Municipal Maintenance and
$106,790.00 for Maintenance Engineering, from your Unobligated MFT Account, is
authorized and will be recorded on your next Monthly Allotment Notification Letter.
Enclosed is one (1) copy each for your records. If you have any questions or need
additional information, please contact Marilin Solomon, Field Engineer, at (847) 705-
4407 or via email at marilin.solomon @illinois.gov.
Very truly yours,
Diane M. O'Keefe, P.E.
Deputy Director of Highways,
Region One Engineer
I
By: r
Christopher J. 61t, P.E.
Bureau Chief of Local Roads and Streets
Enclosures
cc: John Loete, Director of Public Works w/encl.
Hampton, Lenzini& Renwick, Inc. w/encl.
•
Illinois Department Resolution for Maintenance of
Streets and Highways by Municipality
of Transportation Under the Illinois Highway Code
BE IT RESOLVED, by the City Council of the
(Council or President and Board of Trustees)
City of Elgin , Illinois, that there is hereby
(City,Town or Village) (Name)
appropriated the sum of $3,179,888.00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2008
(Date)
to December 31, 2008
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved
Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this
resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s)for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Schaumburg , Illinois.
I, Diane Robertson Clerk in and for the City
(City,Town or Village)
of Elgin , County of Kane/Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Council at a meeting on r\J 2008
(Council or President and Board of Trustees) 1 ) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 1 day of .
(SEAL) City Clerk
(City,Town or Village)
Authorized MFT Expenditure
3- , o --og
Date
'"° °\ Departme�k^oof Te do
sD pa ri
Regional Engineer
Page 1 of 1 BLR 14230(Rev.9/05)
Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number
Period from 1/1/2008 to 12/31/2008 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation
Operation Group Unit
(No..Description) OMAN) Item Unit Quantity Price Cost Cost
Catch Basing Cleaning 2 sewer jet/vacuum trucks hours 800 $ 56.00 $ 44,800.00
2 equipment operators hours 800 $ 32.00 $ 25,600.00
2 utility workers hours 800 $ 30.00 $ 24,000.00
Bituminous Patching 4 four CY dump trucks hours 1,800 $ 25.00 $ 45,000.00
8 utility workers hours 5,000 $ 30.00 $ 150,000.00
Bituminous Paving paver, 10;000 GVW hours 200 $ 55.00 $ 11,000.00
4 four CY dump trucks hours 400 $ 25.00 $ 10,000.00
2 equipment operators hours 400 $ 32.00 $ .12,800.00
4 utility workers hours 400 $ 30.00 $ 12,000.00
Snow& Ice Control 24 four CY dump trucks hours 2,900 $ 25.00 $ 72,500.00
4 eight CY dump trucks hours 500 $ 34.00 $ 17,000.00
7 dump trucks 15,000 GVW hours 800 $ 18.00 $ 14,400.00
• 6 pickup trucks w/plow hours 650 $ 9.00 $ 5,850.00
12 equipment operators hours. 2,250 $ 32.00 $ 72,000.00
_29 utility workers hours 3,850 $ 30.00 $ 115,500.00
Storm Sewer Cleaning 1 sewer jet/vacuum truck hours 432 $ 56.00 $ 24,192.00
1 equipment operator hours 432 $ 32.00 $ 13,824.00
1 utility worker hours 432 $ 30.00 $ 12,960.00
Curb and Gutter 1 dump truck 12,000 GVW hours 550 $ 17.00 $ 9.350.00
1 eight CY dump truck hours 320 $ 34.00 $ 10,880.00.
1 cement finisher hours 550 $ 34.00 $ 18,700.00
1 utility worker hours 550 $ 30.00 $ 16,500.00
Street Sweeping 3 street sweepers, mech. hours 2,800 $ 56.00 $ 156,800.00
1 eight CY dump truck hours 500 $ 34.00 $ 17,000.00
3 equipment operators hours 2,800 $ 32.00 $ 89,600.00
1 utility worker , hours 500 $ 30.00 $ 15,000.00
Traffic Markirigs/Signs .sign service truck hours 556 $ 18.00 $ 10,008.00
2 utility workers hours 556 $ 30.00 $ 16,680.00
Street Lighting bucket truck 32 ft height hours 800 $ 25.00 $ 20,000.00
2 electrical workers hours 950 $ 34.00 $ 32,300.00
•
Total Day Labor Costs $1,096,244.00
•
•
Illinois Depart Tent Municipal Estimate of
KV of Transportation Maintenance Costs
Section Number OO —00003-6
Period from 1/1/2008 to 12/31/2008 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or HI (Material, Equipment or Labor) Operation
Operation Group Unit Cost
(No.-Description) (1,IL,iil,IV) Item Unit Quantity Price Cost
Catch Basin Cleaning II Equipment(see details) I $ 44,800.00
II Labor(see details) $ 49,600.00
I Dump Fees for Spoils $:: . - 1 $ 94.400.00
Bituminous Patching II Equipment(see details) $ 45;000.00
II Labor(see.details) $ 150,000.00
Ili Bit. Mix Group 1 • Ton 1,360 $ 50.00 $ 68,000.00
Ill Bit. Mix Group 2 Ton 200 $ 100.00 $ 20,000.00 $ 283,000.00
,Bituminous Paving II 'Equipment(see details) $ 21,000.00 -
II Labor(see details) $ 24,800.00
III ,Bit. Mix Group 1 Ton 2.500 $ 50.00 $ 125,000.00 $ 170,800.00
Snow& Ice Control _ II Equipment(see details) $ 109,750.00.
II Labor(see details) _$ 187,500.00
I Salt(state contract) Ton 16,000 $ 45.00 $ 720,000.00
I Deicing Chemicals Gal 25,000 $ 0.60 $ 15,000.00 $1,032,250.00
Storm Sewer Cleaning II Equipment(see details) $ 24,192.00
I I Labor(see details) $ 26,784.00 $ 50.976.00
Curb& Gutter II Equipment(see details) $ 26,784.00
II Labor(see details) $ 35,200.00 $ 61,984.00
Street Sweeping II Equipment(see details) $ 173,800.00
II Labor(see details) $ 104,600.00
I Dump Fees for Sweepings -: $ 278.400.00
Traffic Markings/Signs II Equipment(see details) $ 10,008.00
II Labor(see details) $ 16,680.00
07-00000-02-GM IV Thermoplastic(Contract) $ 122,000.00
07-00000-01-GM IV Paint(Contract) $ 72,000.00 $ 220,688.00
Traffic Signals IV ,Painting(Contract) r$::: ,
IV Maint.(IIL 19 and IL 58) $ 19,000.00
07-00000-07-GM IV ;Maintenance(Contract) $ 80,000.00 $ 99,000.00
Total Day Labor Costs
_ _ Total Estimated Maintenance Operation Cost $ 2,291.498.00
•
' Illinois Department Municipal Estimate of
k• of Transportation Maintenance Costs
Section Number
Period from 1/1/2008 to 12/31/2008 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation
Operation Group Unit Cost
(No.-Description) (i.ii.iii.IV) Item Unit Quantity Price Cost
Page 1 Total Carried Forward $2,291,498.00
Street Resurfacing
07-00000-03-GM IV Intermittent Resurfacing $ 469,300.00
07-00000-06-GM IV Unimproved Street Maint. $ 260,000.00
06-00000-08-GM IV Crack Sealing $ - $ 729,300.00
Street Lighting —_— I I Equipment (see details) �__ _ .�m—_ ;$ 20,000.00W__—.-__--_-.-�
II Labor(see details) $ 32,300.00
Ill Materials Bid $ - $ 52,300.00
__________I
I Total Day Labor Costs $1,096,244.00
Total Estimated Maintenance Operation Cost $3,073,098.00
$1,000 +2%($213,000) + 5%($923,000) = Preliminary Engineering $ 51,410.00
6%($923,000) = Engineering Inspection $ 55,380.00
Material Testing $ -
Total Estimated Engineering Cost $ 106,790.00
Total Estimated Maintenance Cost $3,179,888.00
Submitted: 2 - (7- 0 V Approved: 3 - / v
Date Date oz,
44i. e , City Manager ///
Municip- Official Title Regional Engineer
Submit Four(4)Copies to Regional Engineer
Page 2 of 2 BLR 14231 (Rev.7/05)
4 . Payments to the Engineer under this First Amendment Agreement
shall be in accordance with Section IV of the Original
Agreement, and the attachments thereto.
5 . In the event of any conflict between the terms of this First
Amendment Agreement and the terms of the Original Agreement, the
terms of this First Amendment Agreement shall control .
6 . That except as amended by the First Amendment Agreement, the
terms of the Original Agreement between the ENGINEER and the
CITY shall remain in full force and effect.
7 . The changes to the Original Agreement, as amended, provided
by this First Amendment Agreement are germane to the original
contract as signed and the changes provided for herein are in
the best interests of the City and authorized by law.
8 . The Original Agreement as amended by this First Amendment
Agreement is acknowledged by the ENGINEER and the CITY to be
enforceable pursuant to all of the terms of the Agreement as so
amended, including but not limited to, Attachment A.
IN WITNESS WHEREOF, the parties hereto have entered into and
executed this First Amendment Agreement on the date and year
first written above.
CITY OF ELGIN HAMPTON, LENZINI AND RENWICK, INC.
By y �. , �s _ By
Olufemi F.larin David H. Hinkston
City Manaer C. E.O.
Attest : Attest :
,/7 `l
By By
City Clerk Vice President
FIRST AMENDMENT AGREEMENT
THIS FIRST AMENDMENT AGREEMENT is made and entered into this
day of p�7-zomP�2.- , 2007, by and between the
CITY of ELGIN, an Illinois municipal corporation (hereinafter
referred to as "CITY") and HAMPTON, LENZINI AND RENWICK, INC. ,
an Illinois corporation (hereinafter referred to as "ENGINEER") .
WHEREAS, the parties hereto have previously entered into an
agreement dated December 1, 2004, for the ENGINEER to furnish
certain professional services in connection with the Motor Fuel
Tax Maintenance Engineering Services program (hereinafter
referred to as "Original Agreement") ; and
WHEREAS, the parties hereto have each determined it to be in
their best interests to amend the Original Agreement to provide
for additional design and inspection services by the ENGINEER;
NOW, THEREFORE, for and in consideration of the mutual promises
and covenants contained herein, the receipt and sufficiency of
which are hereby mutually acknowledged, the parties hereto agree
as follows :
1 . Section I . B of the Original Agreement is hereby amended to
read as follows :
"The engineer will assist the City with the overall
coordination of the City' s MFT program for years 2005-
2008 . "
2 . Attachment "A" of the Original Agreement, entitled "Scope of
Work and Services" is hereby amended by adding the following
additional services to be provided under this First Amendment
Agreement to Section 2 . 2 thereof:
"This is an annual maintenance contract that can be
effective for a fourth year from November 1, 2007 . "
3 . The services to be provided by the ENGINEER pursuant to
this First Amendment Agreement shall be commenced upon execution
of this First Amendment Agreement and shall be completed by the
ENGINEER as soon as is reasonably practicable but in no event
later than the dates set forth in the Original Agreement and
Attachment "A" thereto. "
2008 Cost Estimate for Engineering Services
Budget Project Budget Prelim Mull Prelim.Total Bid Amount Const. MuIt. Const.Total Base Fee Total
Intermittent Resurfacing $ 469,300.00 5% $ 23,465.00 $ 469,300.00 6% $ 28,158.00 $1,000.00 $ 52,623.00
Unimproved Streets Resurf. $ 260,000.00 5% $ 13,000.00 $ 260,000.00 6% $ 15,600.00 $ - $ 28,600.00
Striping Paint/ Epoxy $ 72,000.00 5% $ 3,600.00 $ 72,000.00 6% $ 4,320.00 $ - $ 7,920.00 ■
Striping Thermoplastic $ 122,000.00 5% $ 6,100.00 $ 122,000.00 6% $ 7,320.00 $ - $ 13,420.00
Bridge Maintenance $ - 5% $ - $ 6% $ - $ - $ -
Traffic Signal Painting $ - 5% $ - $ - 6% $ - $ - $ -
Bituminous Quotation $ 213,000.00 2% $ 4,260.00 $ - $ 4,260.00
Traffic Signal Maintenance $ - 5% $ - $ - 0% $ - $ - $ -
Street Light Material Bid $ - 2% $ - $ $ -
Crack Sealing $ - 5% $ - $ - 6% $ - $ - $ -
LED replacement project $ - 5% $ - $ - 6% $ - $ -
$ 1,136,300.00 $ -
$ 46,165.00 $ 59,658.00 TOTAL $ 106,823.00
$ 923,300.00 5% total $ 923,300.00 6% total
$ 213,000.00 2% total