08-278 Resolution No. 08-278
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE
ILLINOIS DEPARTMENT OF TRANSPORTATION
FOR ROUTE 20 AND SHALES PARKWAY INTERSECTION
IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin, City Manager, Diane Robertson, City Clerk, be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with the Illinois Department of
Transportation for the Route 20 and Shales Parkway Intersection Improvement Project, a copy of
which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: November 19, 2008
Adopted: November 19, 2008
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
✓, i 3
Illinois Department of Transportation
Division of Highways/ Region 1 / District 1
201 West Center Court/Schaumburg, Illinois 1 601 96-1 096
Telephone 847/705-4000
BUREAU OF DESIGN
City of Elgin/State of Illinois
FAP Route 345
State Section: 8R-1-N-1
Cook County
January 9, 2009
The Honorable Ed Schock
Mayor
City of Elgin
150 Dexter Court
Elgin, IL 60120
Dear Mayor Schock:
The Agreement for the subject improvement has been executed by this
Department.
Enclosed is an original counterpart of the executed Agreement for your records
and files.
If you have any questions or need additional information, please contact
Mr. Ray Ritchie, Agreement Specialist, at (847) 705-4238.
Very truly yours,
Diane M. O'Keefe, P.E.
Deputy Director of Highways,
Region One Engineer
By: /"R /Q Qdrrwiya d /dam
Jose A. Dominguez, P.E.
Project Support Engineer
Enclosures
JAN 12 2009
Jurisdictional Transfer FAP Route 345
U.S. Route 20
State Section: 8R-1-N-1
Cook County
Job No. C-91-137-03
Agreement No JN-108-024
Contract No.: 62617
AGREEMENT
This Agreement entered into this / day of AL ri V20 b g A.D, by and between the
STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION
hereinafter called the STATE, and the City of Elgin of the State of Illinois,hereinafter called the
CITY.
WITNESSETH:
WHEREAS,the STATE in order to facilitate the free flow of traffic and insure safety to
the motoring public, is desirous of improving approximately 4,130 lineal feet of U.S.Route 20
(Lake Street), (FA Route 345, U.S.Route 20, STATE Section 8R-1-N-l),by widening and
resurfacing U.S. Route 20, from approximately 3,022 lineal feet west of Shales Parkway/Bluff
City Boulevard to approximately 1,108 lineal feet east of Shales Parkway/Bluff City Boulevard,
providing eastbound U.S. Route 20 with two 12' through traffic lanes complete with two 12'
left turn lanes and one 12 right turn lane at Shales Parkway/Bluff City Boulevard. Westbound
U.S. Route 20 will be provided with three 12' through traffic lanes complete with one 12' left
turn and one 12' right turn lane at Shales Parkway/Bluff City Boulevard and one 12'
acceleration lane west of Shales Parkway/Bluff City Boulevard. Approximately 1,081 lineal feet
of Shales Parkway will be widened and resurfaced to provide northbound with two 15' and
variable width through traffic lanes and southbound with one 15' through traffic lane, one 15'
and variable width right turn lane and one 15' and variable width left turn lane. Approximately
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1,134 lineal feet of Bluff City Boulevard will be widened and resurfaced to provide westbound
with one 15' and variable width through traffic lane and eastbound with two 15' and variable
width through traffic lanes, on 15' right turn lane and one 15' and variable width left turn lane.
Also to be included shall be highway lighting, traffic signal modernization complete with
emergency vehicle pre-emption equipment, retaining walls, thermoplastic pavement parking,
constructing curb and gutter, storm sewer system for highway drainage and by performing all
other work necessary to complete the improvement in accordance with the approved plans and
specifications; and
WHEREAS, the CITY is desirous of said improvement in that same will be of immediate
benefit to the CITY residents and permanent in nature;
NOW, THEREFORE,in consideration of the mutual covenants contained herein,the
parties hereto agree as follows:
1. The STATE agrees to make the surveys, obtain all necessary rights of way,prepare plans
and specifications,receive bids and award the contract, furnish engineering inspection
during construction and cause the improvement to be built in accordance with the
approved plans, specifications and contract.
2. The STATE agrees to pay for all right of way, construction and engineering costs, subject
to reimbursement by the CITY as hereinafter stipulated.
3. It is mutually agreed by and between the parties hereto that the estimated cost and cost
proration for this improvement is as shown on Exhibit A.
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4. The CITY and the STATE have agreed to the jurisdictional transfer of the portion of
highway described in the Local Agency-State Jurisdictional Transfer documents, attached
hereto as "Exhibit F"and made a part hereof.
5. The CITY has passed a resolution appropriating sufficient funds to pay its share of the
cost for this improvement, a copy of which is attached hereto as "Exhibit B" and made a
part hereof.
6. The CITY further agrees that upon award of the contract for this improvement,the CITY
will pay to the STATE in a lump sum from any funds allotted to the CITY, an amount
equal to 80% of its obligation incurred under this AGREEMENT, and will pay to said
STATE the remainder of the obligation(including any non-participating costs on FA
Projects)in a lump sum, upon completion of the project based upon final costs.
7. The CITY further agrees to pass a supplemental resolution to provide necessary funds for
its share of the cost of this improvement if the amount appropriated in "Exhibit B"proves
to be insufficient,to cover said cost.
8. The CITY has adopted and will put into effect an appropriate ordinance,prior to the
STATE's advertising for the proposed work to be performed hereunder, or shall continue
to enforce an existing ordinance,requiring that parking be prohibited within the limits of
this improvement, a copy of which is attached hereto as"Exhibit C", and will in the
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future prohibit parking at such locations on or immediately adjacent to this improvement
as may be determined necessary by the STATE from traffic capacity studies.
9. The CITY has adopted and will put into effect an appropriate ordinance,prior to the
STATE's advertising for the proposed work to be performed hereunder, or shall continue
to enforce an existing ordinance,prohibiting the discharge of sanitary sewage and
industrial waste water into any storm sewers constructed as a part of this improvement, a
copy of which is attached hereto as"Exhibit D".
10. Prior to the STATE advertising for the work proposed hereunder, the disposition of
encroachments will be cooperatively resolved with representatives from the CITY and the
STATE.
11. The CITY has adopted and will put into effect an appropriate ordinance,prior to the
STATE's advertising for the proposed work to be performed hereunder,or shall continue
to enforce an existing ordinance,relative to the disposition of encroachments and
prohibiting in the future, any new encroachments within the limits of the improvements, a
copy of which is attached as "Exhibit E".
12. The CITY has adopted a resolution,will send a letter, or sign the Plan Approval page
which is part of this document,prior to the STATE advertising for the work to be
performed hereunder, approving the plans and specifications as prepared.
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13. The CITY agrees not to permit driveway entrance openings to be made in the curb, as
constructed, or the construction of additional entrances,private or commercial, along U.S.
Route 20 and Bluff City Boulevard without the consent of the STATE.
14. The CITY shall exercise its franchise rights to cause private utilities to be relocated, if
required, at no expense to the STATE.
15. The CITY agrees to cause its utilities installed on right of way after said right of way was
acquired by the STATE or installed within the limits of a roadway after the said
roadway's jurisdiction was assumed by the STATE,to be relocated and/or adjusted,if
required, at no expense to the STATE.
16. The CITY agrees to obtain from the STATE an approved permit for the facility, and to
abide by all conditions set forth therein.
17. Upon final field inspection of the improvement and so long as U.S. Route 20 and Bluff
City Boulevard is used as a STATE Highway,the STATE agrees to maintain or cause to
be maintained the median, the through traffic lanes lying on either side of the
median/centerline, the left-turn and right-turn lanes including the curb and gutter or
stabilized shoulders and ditches adjacent to those traffic lanes and turn lanes and the
highway lighting including furnishing the electrical energy thereof.
18. Upon final field inspection of the improvement, the CITY agrees to maintain or cause to
be maintained those portions of the improvement which are not maintained by the
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STATE, sidewalks,parkways, guardrails, crosswalk and stopline markings, CITY owned
utilities including appurtenances thereto and shall maintain the stolin sewers and
appurtenances by performing those functions necessary to keep the sewer in a serviceable
condition including cleaning sewer lines, inlets,manholes, and catch basins along with
the repair or replacement of inlet,manhole and catch basins' frames, grates or lids. The
maintenance, repair and/or reconstruction of storm sewers constructed as part of this
improvement beyond the aforedescribed responsibilities shall be that of the STATE.
The CITY further agrees to continue its existing maintenance responsibilities on all side
road approaches under its jurisdiction,including all left and right turn lanes on said side
road approaches, up to the through edge of pavement of US Route 20 and Bluff City
Boulevard. Drainage facilities, if any, at the aforementioned side roads located within the
STATE right-of-way shall be the joint maintenance responsibility of the STATE and the
CITY unless there is an agreement specifying different responsibilities.
19. Upon acceptance by the STATE of the traffic signal work included herein, the financial
responsibility for the maintenance and electrical energy charges for the operation of the
traffic signal(s)shall be proportioned as follows:
Intersection Maintenance Elect. Energy
U.S. Route 20
@ Shales Parkway
STATE Share 75% 0%
CITY Share 25% 100%
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20. It is mutually agreed that the actual traffic signal maintenance will be performed by the
STATE, either with its own forces or through an ongoing contractual agreement.
The STATE agrees to bill the CITY for its proportionate share of the traffic signal
maintenance costs on a three-month basis. The amount billed shall be the actual costs
incurred less any third party damage claims received during the billing period for repair of
traffic signals that are the responsibility of the billed party. Any proposed expenditures in
excess of$5,000 for repair of damage to any single traffic signal installation must be
approved by the billed party before the expenditure is made.
The STATE agrees to make arrangements with the local power company to furnish the
electrical energy for the operation of the traffic signals. The CITY agrees to pay their
proportionate share of this cost as billed by the local power company.
The STATE retains the right to control the sequence and timing of the traffic signals.
Payment by the STATE of any or all of its share of maintenance costs is contingent upon
the STATE receiving adequate funds in its annual appropriation.
The parties hereto agree that the traffic signal maintenance and energy provisions of this
Agreement shall remain in effect for a period of twenty(20)years from the date of its
execution or so long as the traffic signals covered by the terms of this Agreement or any
amendment hereto remain in place either in their current or some modified configuration,
whichever, is the shorter period of time. Such an effective terzu shall apply unless
otherwise agreed in writing by the parties hereto.
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21. The STATE's Electrical Maintenance Contractor shall maintain the"Emergency Vehicle
Pre-Emption System" equipment, located at the traffic signal modernization to be
maintained by the STATE. The STATE's Electrical Maintenance Contractor shall
invoice the CITY for the maintenance costs related to the maintenance of the"Emergency
Vehicle Pre-Emption System" equipment. The CITY shall maintain the emitters and
associated appurtenances at its own expense. The emitters shall be maintained and tested
by the CITY, in accordance with the recommendations of the manufacturer.
The CITY agrees that in the event any work is performed by other than CITY forces,the
provisions of"an act regulating wages of laborers,mechanics and other workers
employed in public works by the State, County, or any public body or any political
subdivision or by any one under contract for public works" (Illinois Compiled Statutes,
820 ILCS 130/1) shall apply.
It is mutually agreed that the STATE's Electrical Maintenance Contractor will send to the
CITY an itemized invoice covering the actual cost for the maintenance of the"Emergency
Vehicle Pre-Emption System"equipment during the preceding period. Upon receipt of
said invoice,the CITY, agrees to pay the STATE's Electrical Maintenance Contractor the
amount of the invoice by certified check.
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22. It is mutually agreed, if, in the future, the STATE adopts a roadway or traffic signal
improvement passing through the traffic signals included herein which requires
modernization or reconstruction to said traffic signals then the CITY, agrees to be
financially responsible for its share of the traffic signals and all costs to relocate or
reconstruct the emergency vehicle pre-emption equipment in conjunction with the
STATE's proposed improvement.
23. Under penalties of perjury, the CITY certifies that its correct Federal Tax Identification
number is c b 6 0 0 S S 6R and it is doing business as a
GOVERNMENTAL ENTITY,whose mailing address is
j/0 x7te - Coors.-e l5; 0, fc. b0O
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Obligations of the STATE and the CITY will cease immediately without penalty or
further payment being required if,in any fiscal year,the Illinois General Assembly or Federal
funding source fails to appropriate or otherwise make available funds for this contract.
This AGREEMENT and the covenants contained herein shall be null and void in the
event the contract covering the construction work contemplated herein is not awarded within the
three years subsequent to execution of the agreement.
This Agreement shall be binding upon and to the benefit of the parties hereto,their
successors and assigns.
City of Elgin
Attest: tiVIIIII%L.A,__By _ ___�
O7(> ; Iii/(,t 17'f7
Cle t7�F
Title: !�mai& - P,/'
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: tt Date: 4(.0 ' A — / /, otos'
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STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
By: C -w
Deputy Director of z ways,
Region One Engineer
Date: ( 7 -v f
S:\WP\Projsupp\AGMTS\kw080325elginus20agr.doc
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• PLAN APPROVAL
WHEREAS, in order to facilitate the improvement of FAP Route 345 known as
U.S.Route 20, State Section 8R-1-N-1, the CITY agrees to that portion of the plans and
specifications relative to the CITY's financial and maintenance obligations described
herein, prior to the STATE's advertising for the aforedescribed proposed improvement.
Approved 11111
0/O-r ,, : iia
T itle
/4 y Maf1Ct 5
•
Date
Am 27e/7Lb /% Aoo r
, ., "Exhibit B"
FUNDING RESOLUTION
WHEREAS, the City of Elgin has entered into an AGREEMENT with the
STATE OF ILLINOIS for the improvement of U.S. Route 20, known as State Section:
8R-1-N-1 and
WHEREAS, in compliance with the aforementioned AGREEMENT, it is
necessary for the City to appropriate sufficient funds to pay its share of the cost of said
improvement.
NOW THEREFORE,BE IT RESOLVED,that there is hereby appropriated the
sum of eleven thousand, five hundred dollars ($11,500)or so much thereof as may be
necessary, from any money now or hereinafter allotted to the City to pay its share of the
cost of this improvement as provided in the AGREEMENT; and
BE IT FURTHER RESOLVED, that upon award of the contract for this
improvement, the City will pay to the STATE in a lump sum from any funds allotted to
the City, an amount equal to 80% of its obligation incurred under this AGREEMENT,
and will pay to said STATE the remainder of the obligation in a lump sum, upon
completion of the project based on final costs.
BE IT FURTHER RESOLVED,the City agrees to pass a supplemental resolution
to provide any necessary funds for its share of the cost of this improvement if the amount
appropriated herein proves to be insufficient,to cover said cost.
). STATE OF ILLINOIS )
COUNTY OF 114k0c` )
I, L R1t.4'{'` x\/1 , City Clerk in and for the City of Elgin hereby certify the
foregoing to be a true perfect and complete copy of the resolution adopted by the City at a
meeting on'-'7 0 Cir&t--/9, 20 aKA.D.
IN TESTIMONY WHEREOF,I have hereunto set my hand seal this � day of
. 20 0 A.D.
City Clerk
•
EXHIBIT A
ESTIMATE OF COST & PARTICIPATION
STATE CITY OF ELGIN TOTAL
Type of Work COST % COST
All roadway work
excluding
the following: $ 6,300,000 $ % $ 6,300,000
P&C Engineering
(15%) $ 945,000 $ % $ 945,000
TRAFFIC
SIGNALS
U.S.Route 20 @
Shales Parkway $ 180,000 100% $ % $ 180,000
P &C Engineering $
(15%) $ 27,000 100% $ % 27,000
Emergency Vehicle
Pre-Emption
Equipment $ N/A% $ 6,000 100% $ 6,000
P &C Engineering
(15%) $ N/A% $ 900 100% $ 900
OTHER WORK
Removal of City-
Owned Lighting $ N/A% $ 4,000_ 100% $ 4,000
P &C Engineering
(15%) $ N/A% $ 600 100% , $ 600
TOTAL $ 7,452,000 $ 11,500_ $ 7,463,500
*Note: The CITY's participation shall be predicated on the percentages shown above
for the specified work. The CITY's cost shall be determined by multiplying the final
quantities times the contract unit price plus 15% for construction and preliminary
engineering.
r ,, EXHIBIT C
ORDINANCE NO.
AN ORDINANCE RESTRICTING PARKING ALONG
ROAD WITHIN THE OF
WHEREAS,the State of Illinois acting by and through its Depai tment of Transportation
is desirous of improving _ between and in the
of ; and
WHEREAS, a portion of this project runs through the of
from to ; and
WHEREAS, in order to facilitate the free flow of traffic and ensure safety to the
motoring public,the_ of determines that the parking along
shall be prohibited.
BE IT ORDAINED BY THE COUNCIL OF THE
OF COUNTY OF , STATE OF ILLINOIS,as follows:.
Section I. That parking shall not be permitted along the Road from
to within the limits of the of
Section 2. That the Council of the of
will prohibit future parking at such locations on or immediately adjacent to as
may be determined and directed by the State of Illinois to be necessary to ensure the free flow of
traffic and safety to the motoring public.
Section 3. The Clerk is hereby authorized and directed to attach a copy of this
Ordinance to the agreement dated , 20 by and between the State of Illinois
and the of
Section 4. That this Ordinance shall be in full force and effect from and after its passage
and approval according to law.
ADOPTED BY THE COUNCIL OF THE OF
COUNTY OF , STATE OF ILLINOIS,this day
of 20
VOTE:
AYES:
NAYES:
ABSENT:
APPROVED BY ME THIS
DAY OF ,20
MAYOR/PRESIDENT
ATTEST:
CLERK S:\WP\Projsupp\AGMTS\kw011227parkingordiance.doc
•
EXHIBIT D
ORDINANCE PROHIBITING THE DISCHARAGE
OF SANITARY AND INDUSTRIAL WASTE INTO
ANY STORM SEWER OR DRAINAGE FACILITY
CONSTRUCTED AS A PART OF THE
IMPROVEMENT
WHEREAS,the State of Illinois acting by and through its Depai hnent of Transportation,
is desirous of improving the Road between and
in the of ; and
WHEREAS, said project includes the installation of storm sewers and drainage facilities;
and
WHEREAS, a portion of the project runs through the of
including the installation of storm drains and drainage facilities;
BE IT ORDAINED BY THE COUNCIL OF THE
OF COUNTY OF STATE OF ILLINOIS, as follows:
Section 1. No person,firm, corporation or other entity shall discharge any sanitary
waste or industrial waste water into any storm sewer or drainage facility constructed as part of
the improvement, said limits of improvement being between
and , and a portion of which passes through the
of
Section 2. The Clerk of the of is authorized
and directed to attach a copy of this Ordinance to the agreement dated , 20
by and between the State of Illinois and the of relative to the
improvement.
Section 3. This Ordinance shall be in full force and effect from and after its passage and
approval according to law.
ADOPTED BY THE COUNCIL OF THE OF
COUNTY OF , STATE OF ILLINOIS,this day of ,20.
VOTE:
AYES:
NAYES:
AB SENT:
APPROVED BY ME THIS
DAY OF 20
MAYOR/PRESIDENT
ATTEST:
CLERK
EXHIBIT E
ORDINANCE NO.
AN ORDINANCE PROHIBITING ENCROACHMENTS
WITHIN THE STATE OF ILLINOIS RIGHT OF
WAY ALONG
WHEREAS,the State of Illinois acting by and through its Department of Transportation,is desirous of improving the
Road between and in the of ; and
WHEREAS,said project is being constructed in order to facilitate the free flow of traffic and ensure safety to the
motoring public; and
WHEREAS,a portion of said project passes through the of ;
BE IT ORDAINED BY THE COUNCIL OF THE OF
COUNTY OF , STATE OF ILLINOIS, as follows:
Section I. That no person,firm, corporation or other entity shall install,place,maintain or construct any structure that
encroaches upon the State of Illinois right of way
on the within the limits of the of
Section 2. The Clerk of the of is hereby authorized and directed to attach a
copy of this Ordinance to the agreement dated ,20 ,by and between the State of Illinois and the
of relative to the improvement of the
Section 3. This Ordinance shall be in full force and effect from and after its passage and approval according to law.
ADOPTED BY THE COUNCIL OF THE OF ,COUNTY OF
, STATE OF ILLINOIS, this day of ,20.
VOTE:
AYES:
NAYES:
ABSENT:
APPROVED BY ME THIS
DAY OF 20
MAYOR/PRESIDENT
ATTEST:
CLERK
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Illinois Department EXHIBIT F Local Agency-State
of Transportation Jurisdictional Transfer
Local Agency Type of Systems Transfer
Municipality: Elgin Type 1 Type 2
Township/Road District: From: State Highway System From: Local Highway System
County: Cook To: Local Highway System To: State Highway System
Section Number: 8R-1-N-1 Indicate Type of Systems Transfer: Type 1
The above local agency, and the State of Illinois,acting by and through its Department of Transportation, agree to transfer
the jurisdiction of the designated location in the manner indicated above under Type of Systems Transfer.
Location Description
Name US Route 20 - Frontage Road"XII" Route Length 0.1394 Miles
Termini From the north riaht of way line of U.S. Route 20 to the north edge of Pavement of U S. Route 20 in its entirety_
in its entirety
This transfer ❑does ® does not include Structure No.
The transfer ❑does ® does not include a transfer to land rights (4-508). If it does,attach letter of intent approved by the
Department.
WHEREAS, the authority to enter into this contract is granted the STATE by Section 4-409 of the Illinois Highway Code and
the authority to make changes in the State Highway System is granted the State under Section 2-101 of the Illinois Highway
Code.
include for Municipalities Only
WHEREAS, the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of
the Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the
transfer of the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No. 1
and a copy of the ordinance as Addendum No. 2, and
Include for Counties Only
WHEREAS, the authority to make changes to the County Highway System is granted to the County by Section 5-105 of the
Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer of
the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No, 1 and a copy
of the resolution as Addendum No.2, and
Include for Township/Road Districts Only
WHEREAS, the authority to make changes to the Township/Road District System is granted to the Highway Commissioner
under Section 6-201.3 of the Illinois Highway Code and said Highway Commissioner shall attach hereto and make a part
hereof a copy of a location map as Addendum No. 1, and
IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective calendar days after:
(check one)
❑ Final Inspection by the State (Type ) ® Execution of Agreement
❑ Acceptance by the State ❑ Approval of Land Conveyance
❑ Other:
Supplements
Additional information and/or stipulations, if any, are hereby attached and identified below as being a part of this jurisdictional
transfer.
Supplement Addendum No. 1 and Addendum No, 2
(Insert supplement numbers of letters and page numbers,if applicable.)
IT IS FURTHER AGREED, that the provisions of this jurisdictional transfer shall be binding and inure to the benefit of the
parties hereto, their successors and assigns.
Printed 5/9/2008 BLR 05210(Rev.04/08/08)
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EXHIBIT F
ADDENDUM NO. 1
• . .7------ LIMITS OF JURISDICTIONAL TRANSFER
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Resolution No. 08-278
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE
ILLINOIS DEPARTMENT OF TRANSPORTATION
FOR ROUTE 20 AND SHALES PARKWAY INTERSECTION
IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
Olufemi Folarin, City Manager, Diane Robertson, City Clerk, be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with the Illinois Department of
Transportation for the Route 20 and Shales Parkway Intersection Improvement Project, a copy of
which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: November 19, 2008
Adopted: November 19, 2008
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
EXHIBIT F
ADDENDUM NO. 2
AN ORDINANCE PROVIDING FOR THE ADDITION OF U.S. ROUTE 20 FRONTAGE
ROAD "XII" FROM THE NORTH RIGHT OF WAY LINE OF U.S. ROUTE 20 TO THE
NORTH EDGE OF PAVEMENT OF U.S. ROUTE 20, IN ITS ENTIRETY TO THE
MUNICIPAL STREET SYSTEM OF THE CITY OF ELGIN, COOK COUNTY,ILLINOIS.
WHEREAS, the City of Elgin, in the county of Cook, and the State of Illinois, under date
of ,20 , entered into an Agreement with the State of Illinois for the
jurisdictional transfer of U.S. Route 20 Frontage Road"XII", State Section: 8R-1-N-1 and
WHEREAS, the aforementioned Agreement provided that, upon execution of the
agreement by the State, and notification by the District Engineer,the City of Elgin would assume
jurisdiction of the specified route.
NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND BOARD OF
TRUSTEES OF THE CITY OF Elgin, that U.S. Route 20 Frontage Road "XII" from the north
right of way line of U.S. Route 20 to the north edge of pavement of U.S. Route 20, in its entirety
will be included in the municipal street system of said CITY, upon execution of the agreement
by the STATE; and
That the CITY Clerk is directed to forward a certified copy of this Ordinance to the State
of Illinois through its District Engineer's Office at Schaumburg, Illinois.
APPROVED this day of ,20
Mayor
ATTEST:
City Clerk
(SEAL)
S:\WP\Projsupp\AGMTS\ADDENDUM NO2 US 20 Frontage Road XII.doc
S INEW1H3VIIV
161 t Department Region One
®f Transportation UTILITY PERMIT
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Public Improvement ® Yes ❑ No
IDOT Permit No.
Utility Reference No.
I (We) City of Elgin 150 Dexter Court
Name of Applicant Mailing Address
Elgin Illinois 60120 ,hereinafter termed the Permittee,
City State&Zip
request permission and authority to occupy, and to do certain work herein described on,the right-of-way of the State highway
known as U.S. Route 20 , Section
from At Shales Parkway to in Cook County. The work
is described in detail below and/or on the attached sketch or plans.
Permission to construct with the State ROW,the relocation of the City of Elgin's water main that is in conflict with the
proposed improvement. See the attached plans(7of 7).
Public Improvement:Section: 8R-1-N-1, Contract No. 62617
This permit covers the operation and presence of specified equipment, material or facility on the right-of-way that may be
related to the authorized work.A copy must be present when crews or equipment occupy highway right-of way.
Failure to comply is cause to stop all construction.
This permit is subject to conditions and restrictions of Part 530 of Title 92 of the Illinois Administrative Code,Accommodation
of Utilities on Right-of-Way of the Illinois State Highway System. The removal,relocation or modification of facilities
permitted.to occupy the right-of-way is governed by Section 9-113 of the Illinois Highway Code,as amended
Public Act 92-0470.The Permittee agrees to comply with the requirements of these laws and with all terms and
conditions established by this permit.This permit is subject to revocation by the Department on violation of the
terms and conditions governing its use. p
Should you have any questions concerning this Utility ,+ — — `^
Permit, please contact our Region One Utility Coordinator, •
atureofAg for Permittee Date
Mr.David Krueger at(847)705-4258,Fax#(847)705-4597.
' of Elgin
Name of Permittee(Print or Type)
150 Dexter Court
Mailing Address
Elgin IL 60120
City State Zip
The work authorized by this permit shall be completed within 180 days l by )after the date of approval by the
Department otherwise the permit will be considered null and void.
Public Improvement Projects only: The anticipated letting date is June 13, 2008
This permit allowing occupancy and work on state right-of-way is approved.The Utility Coordination Council established
by the Department in the area covered by this permit is Region One .
Deputy Director of Highways,Region One Engineer Date
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UTILITY PERMIT CONTINUED#
Martam Construction, Inc. City of Elgin
Contractor Applicant
This permit is issued only with the express understanding that the Applicant has satisfied
all requirements of the Illinois Environmental Protection Agency, Division of Public
Water Supplies.
The subject installation and appurtenant structures thereto shall adhere in every detail to
the marked and approved plan or record identified as EXHIBIT "A" and revisions,
attached hereto and made a part thereof.
Any sidewalk or driveways damaged by this work is to be replaced within the timeframe
of the permit. A temporary walk or driveway must be provided and maintained during
the construction period. The existing drainage of the highway must be preserved. All
manhole frames and covers shall be set flush with existing ground. Right of way shall be
satisfactorily restored. This includes replacement of culverts and the proper grading of
ditches. All landscaping removed or damaged shall be replaced in kind.
The latest edition of the State Standard Specifications for Road and Bridge Construction,
and amendments thereto, as they relate to the construction practice and quality
workmanship and materials, shall apply to this work except when modified by conditions,
restrictions, and special provisions outlined in the attached Permit Specifications.
A properly executed bond has been submitted by the Contractor to insure fulfillment of
the obligations assumed under this permit.
The applicant shall assume all liability for interference with existing utilities in, along or
upon said highway. Utility companies to be notified before construction commences.
A satisfactorily executed resolution has been submitted by the municipality, where
applicable.
It is a condition of this permission that a copy of this permit be on the project site during
all-work. Failure to comply is cause to stop all construction.
SIGNATURES:
Contractor Applican
S,\N(gr2\Gen\WP\UTIL1TIE\mspage2.doc
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October 30, 2008 1
TO: Mayor and Members of the CityCouncil LY
FROM: Olufemi Folarin, City Manager
John Loete, Public Works Director
SUBJECT: Agreement with the Illinois Department of Transportation — Route 20 and Shales
Parkway Intersection Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider a joint agreement with the Illinois Department of Transportation (IDOT)
for the US Route 20 and Shales Parkway Intersection Improvement.
RECOMMENDATION
It is recommended that the City Council approve the agreement with the Illinois Department of
Transportation for the US Route 20 and Shales Parkway Intersection Improvement and authorize
the City Manager to execute the necessary documents and permit.
BACKGROUND
IDOT currently has a project to expand and improve the intersection of US Route 20 with Shales
Parkway and Bluff City Boulevard. In conjunction with that project, the City has been forced to
move water main adjacent to the overpass bridge and along Bluff City Boulevard. That work is
underway. As a standard part of such projects, IDOT also requires the local agency to enter into
an agreement that spells out any cost sharing on the construction project and that assigns
maintenance responsibilities and cost for the improvements after the project is complete. That
agreement is attached (as Attachment A) and is up for consideration at this time.
The construction costs the City is committing to in the agreement include $6,000 for emergency
vehicle pre-emption equipment for the traffic signals and $900 for engineering for those devices.
Also included is $4,000 for the removal of City owned lighting on Shales Parkway and $600 for
engineering for that work. The total construction cost is $11,500. In addition, we must apply for
a permit to complete our utility relocation work. That permit is attached as Attachment B.
For maintenance of the finished improvements, the City agrees to pay 25% of the traffic signal
maintenance cost (one of four legs of the intersection is our jurisdiction) and 100% of the
OFf4Ci
_ City of Elgin Memorandum
f
Date: November 25, 2008
To: John Loete, Public Works Director
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 08-278, regarding IDOT project for Rt. 20 and Shales Pkwy
Enclosed please find the above referenced agreements. Please have these agreements signed and
executed by the Illinois Department of Transportation, and return one fully executed copy to
the City Clerk's office for the City's records. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
John Loete
From: Jennifer Quinton
Sent: Wednesday, January 28, 2009 8:44 AM
To: John Loete
Cc: Diane Robertson
Subject: Resolution 08-278 follow up
John,
This is just a friendly reminder that we are still waiting for the executed agreement that was adopted by Resolution
No. 08-278, on November 19, 2008. This agreement needed to be executed by the Illinois Department of
Transportation, and one fully signed and executed copy needs to be returned to the City Clerk's office for the City's
records as soon as possible. If you have any questions please feel free to contact our office 847-931-5660 and we will do
our best to assist you. Thank you.
Jennifer Quinton
Deputy City Clerk
City of Elgin
150 Dexter Court
Elgin, IL 60120
Phone: 847-931-5666
Fax: 847-931-6027
Email: quinton j(a cityofelgin.org
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