08-257 •
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\ ; City of Elgin
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June 30, 2011
RE: Resolution No. 08-257
Grant Agreement with the Illinois Department of Transportation Highway Safety Project
for 2009 Holiday Mobilization—Traffic Enforcement
To Whom It May Concern:
The document listed above was sent out for signatures to another entity and an executed copy
was never returned to the City Clerk's office for record retention. Attached is the un-executed
copy that was sent out for signature. Thank you.
Resolution No. 08-257
RESOLUTION
AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION
HIGHWAY SAFETY PROJECT GRANT AGREEMENT
(2009 HOLIDAY MOBILIZATION - TRAFFIC ENFORCEMENT)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
the City of Elgin, Illinois hereby accepts the Illinois Department of Transportation Highway Safety
Project Grant in the amount of$30,128 for 2009 holiday mobilization - traffic enforcement.
BE IT FURTHER RESOLVED that Olufemi Folarin,City Manager,is hereby authorized and
directed to execute all documents necessary in conjunction with the subject grant program.
s/Ed Schock
Ed Schock, Mayor
Presented: November 5, 2008
Adopted: November 5, 2008
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
OF E.,
` 'ti Memorandum
r 4 q City of Elgin
Date: November 10, 2008
To: Jim Genz, Elgin Police Department
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution No. 08-257, Grant Agreements for 2009 Holiday Mobilization -
Traffic Enforcement
Attached please find the above referenced agreements. These agreements must also be signed by
the Illinois Department of Transportation. Please return one fully executed copy to the City
Clerk's office for the City's records. If you have any questions please feel free to contact our
office 847-931-5660 and we will do our best to assist you. Thank you.
1
Vi. . Illinois Department Highway Safety Project Agreement,
of Transportation Conditions and Certifications
1A. GRANTEE: Eligin Police 2A. Project Title: 2009 Holiday Mobilization Plus
_
1B. Address: 151 Douglas Ave 2B. Project Number: 2C. PSP Task Number(s):
Elgin,1160120 A i~61 .. 1120 510 04-07 and 16-02
2D. PSP Title: 2E.CFDA Number.
FEIN: 36-6006862 Mobilization Plus 20.600 and 20.609
1C. County: Kane/Cook
10. Population: 106,000
5A-E. Project Description: See attached 3. Starting Date: October 1,2008
it is understood and agreed by the GRANTEE 4. Expiration Date: September 30,2009
that this project is subject to Sections 5A-5E
of the attached Project Description.
5F. Project Description Summary: These funds will allow the agency to conduct special enforcement for alcohol mobilizations and/or occupant
protection mobilizations during one or more of the following campaigns:1.Thanksgiving Campaign,2.Christmas/New Years Campaign,3.Super Bowl
Campaign,4.St.Patrick's Day Campaign,5.Cinco de Mayo Campaign,6.Memorial Day Campaign,7.July 4th Campaign,8.Labor Day Campaign,
9_Additional RSC's and 10.Additional SBEZ's.
5G. Proposed Project Personal Services Budget Federal Funds
Thanksgiving Campaign $8,064.00
Christmas and New Year's Campaign
Super Bowl Campaign $1,120.00
St.Patrick's Day Campaign $1,120.00
Cinco de Mayo Campaign $2,240.00
Memorial Day Campaign $8,064.00
Independence Day Campaign $2,800.00
Labor Day Campaign: $2,800.00 .
Additional RSC's Plus $3,920..00
Additional OPEZ's Plus
Travel for Ignition Interlock Conference
Total $30,128.00
6A. It is understood and agreed by the undersigned GRANTEE that this project is subject to all attached Highway Safety Project Agreement Conditions
and Certifications in Section 8,9 and 10 and any other attachments as required.
6B. Obligation of the State of Illinois and the Illinois Department of Transportation shall cease immediately,without penalty or further payment required
if in any fiscal year,the Illinois General Assembly or federal funding source fails to appropriate or otherwise make available funds for this
agreement.
6C. By signing this Highway Safety Project Agreement,the undersigned affirms that he or she Is authorized by the Grantee to legally bind
the Grantee to each and every item in the Highway Safety Project Agreement,Conditions and Certifications and has read and will comply
with and assures continued compliance with each of the attached conditions and certifications,that the required responses and communications
with the DEPARTMENT are true and correct and that the signatures below constitute an endorsement and execution of each condition and
certification and assurance as though each was individually signed.
7A. GRANTEE Project Director: 7B. GRANTEE Authorizing Representative:
Name: Glenn Therlault Name: Femi Folarin
Title: Sergeant Title: City Manager
Address: 151 Douglas,Etgin,II 60120 Address: 150 Dexter Ct,Elgin,II 60120
Phone: 847-289-2661 Fax: 847-289-2950 Phone: 847-931-5614 Fax: 847-931-5610
E-mail: theria • •,c• gin.org 7. -'p�oi- .•_r%►cityoeigin.org
/(—fo -IV % . _ ' 1I-5-0$
Signature Date — Sign. ure Date
7C. illi • Department of Transportation:
Michael R.Stout,Director,Division of Traffic Safety Date
Printed 8/26/08 Page 1 of 21 TS 08aa(Rev.03/11/08)
October 16, 2008
1 ,
TO: Mayor and Members of the City Council — {
FROM: Olufemi Folarin, City Manager
Robert Beeter, Deputy Chief of Police
SUBJECT: Illinois Department of Transportation Highway Safety Project Grant
Agreement 2009 Holiday Mobilization - Traffic Enforcement
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider accepting a Highway Safety Project Grant from the Illinois Department
of Transportation Division (IDOT) of Public Safety for the City of Elgin Police Department.
RECOMMENDATION
It is recommended that the City Council approve the acceptance of this grant with IDOT in the
amount of$30,128 and authorize the City Manager to sign the grant agreement.
BACKGROUND
Many lives could be saved by changing public attitudes regarding drinking and driving. It has
been shown that visible enforcement programs focusing on these violations offer the greatest
potential for changing these behaviors. Educational and prevention efforts conducted by the
Elgin Police Department during 2008 included participation in Child Passenger Safety Month
(February), Alcohol Awareness Month (April), Buckle Up America (May), You Drink & Drive
You Lose (August/September) Drive 3-D Month (December), Click It or Ticket (year long), and
Operation Safe Passage (year long).
This grant will enable the police department to increase efforts in the area of DUI enforcement
and Safety Belt Enforcement Zones on the following days: Thanksgiving, Christmas/New
Year's Eve, Super Bowl Sunday, St. Patrick's Day, Cinco de Mayo, Memorial Day, July 4th, and
Labor Day. We will also conduct two Roadside Safety checks during the effective period of this
grant. The grant will reimburse the City for 478 hours of police overtime pay. This grant runs
from October 1, 2008 through September 30, 2009.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Illinois Department of Transportation
2009 IDOT Highway Safety Project Grant Agreement—Holiday Mobilization Traffic
Enforcement
October 16, 2008
Page 2
FINANCIAL IMPACT
The grant will reimburse the City a total $30,128 representing 538 hours of overtime at an
average $56 per hour. To date $68,000 has been spent ($90,000 budgeted) in the Police
Department Traffic division overtime account. Sufficient funds for next year's expenses will
need to be included in the 2009 Police Department Traffic Division Overtime Budget (010-2305-
731.01-02). No additional personnel will be required as a result of the grant.
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to accept this grant and conduct additional 2009 Holiday
Mobilization Traffic Enforcement efforts.
2. The City Council may choose to not accept this grant and not conduct any additional
2009 Holiday Mobilization Traffic Enforcement efforts.
3. The City Council may choose to not accept the grant and conduct all 2009 Holiday
Mobilization Traffic Enforcement efforts with full costs borne by the City.
Respectfully submitted for Council consideration.
rb
Attachment