08-249 Resolution No. 08-249
RESOLUTION
APPROVING CHANGE ORDER NO. 9 IN THE CONTRACT WITH
CYBERDINE MASONRY FOR CONSTRUCTION ACTIVITIES
AT FIRE STATION 7
WHEREAS,the City of Elgin has heretofore entered into a contract with Cyberdine Masonry
for additional masonry services at Fire Station 7; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 9, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 9,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: October 22, 2008
Adopted: October 22, 2008
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
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•
City of Elgin Chan a order
ELGIN,ILLINOIS
PROJECT 289506
CHANGE ORDER No. 9
""l"'TRACT. construction of Fire Station 7(Bid No. 06-053)
SCOPE: On May 9, 2007, the City Council awarded a contract to Cyberdine Masonry for the masonry
services for Fire Station 7 in the amount of$637,257.
After the main construction of the masonry work at Fire Station 7, the plumbing in the vehicle mainte-
nance area was exposed. This is a potential strike area due to the movement of vehicles and equipment
and the decision was made to protect the exposed plumbing by creating three additional plumbing
chases. There was an additional charge for work that was created by another contractor (Hiatt/EB Inc.).
The total cost of Change Order No. 9 with Cyberdine Masonry is $6,514 and a previous change order for
$12,122.63 for a total contract price of$655,893.63.
REASONS FOR CHANGE: Change Order No. 9 is in the best interest of the city and is authorized by
law. The necessity for the change was unforeseen at the time the contract was originally executed. The
changes contemplated in Change Order No. 9 are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as
to scope and costs to include the addition of the masonry work and additional work completed.
ORIGINAL CONTRACT AMOUNT: $637,257
CHANGE ORDER No. 9
Increased masonry services $6,514
TOTAL FOR CHANGE ORDER NO. 9 ADD $6,514
PREVIOUS CHANGE ORDER(S):
Change Order No. 3 $12,122.63
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $12,122.63
TOTAL REVISED CONTRACT AMOUNT: $655,893.63
The original amount of the contract with Cyberdine Masonry is $637,257. Change Order No. 9 and pre-
vious change orders totaling$12,122,63 will increase the original contract amount by a total of
$18,636.63,that sum representing two and nine tenths percent(2.9 %)of the original contract amount.
The new contract amount, inclusive of all change orders is $655,893.63.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
i
October 2, 2008
TO: Mayor and Members of the City Council
SAFE COMMI_JNITY
FROM: Olufemi Folarin, City Manager
John Henrici, Fire Chief
SUBJECT: Change Order No. 9 for the Construction of Fire Station 7
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorizing Change Order No. 9 to the contract with Cyberdine Masonry
for the masonry services for Fire Station 7.
RECOMMENDATION
It is recommended that the City Council authorize the execution of Change Order No. 9 to the
contract with Cyberdine Masonry for the masonry services for Fire Station 7 in the amount of
$6,514.
BACKGROUND
On May 9, 2007, the City Council awarded a contract to Cyberdine Masonry for the masonry
services for Fire Station 7 in the amount of$637,257.
cle
After the main construction of the masonry work at Ss a plumbing in
strike the
to)the
maintenance area was exposed. It was decided th at this wa
osed
movement of vehicles and equipment and the decision an addition 1 charge forpwork
plumbing by creating three additional plumbing chases. There wa
that was created by another contractor (Hiatt/EB Inc.)• The rder for $12 total 122 630 orra of 9
with Cyberdine Masonry is $6,514 and a previous change
contract price of$655,893.63.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
i
Change Order No. 9 for Masonry Services for Fire Station 7
October 2, 2008
Page 2
FINANCIAL IMPACT
The total cost of Change Order No. 9 with Cyberdine Masonry is $6,514. The total budget for
this project is $5,432,443 with $5,330,660 spent and/or encumbered to date. There are sufficient
funds budgeted ($483,750) and available ($39,875) in the 2008 Riverboat Lease Fund, account
number 276-0000-791.30-03, "Architectural and Engineering" project 289506, "Fire Station 7"
for the change order.
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve Change Order No. 9 with Cyberdine Masonry
in the amount of$6,514.
2. The City Council may choose not to approve Change Order No. 9 with Cyberdine
Masonry in the amount of$6,514.
Respectfully submitted for Council consideration.
JH/wmb
attachments
' r
CHANGE ORDER No. 9
October 9,2008
Agreed to this 9th day of October, 2008.
Recommended by:
Fire Department
By: Mike Baker
Title: Assistant Fire Chief
Date: 9/«lob
Signature: `
Accepted by:
Cyberdine Masonry
Party of the Second Part(C tor)
By: `14.ellL ISNO
Title: r`-
Date:
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Olufemi Folarin
Title: City Mana¢er
Date:
Signature: `� �-