08-245 Resolution No. 08-245
RESOLUTION
AUTHORIZING EXECUTION OF A HIGHWAY PERMIT WITH KANE COUNTY FOR
PROPOSED IMPROVEMENTS TO RANDALL ROAD AT SADDLE CLUB
PARKWAY/AUTOMALL DRIVE AND POINT BOULEVARD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute a Highway
Permit on behalf of the City of Elgin with the Kane County Division of Transportation for the
proposed improvements to Randall Road at Saddle Club Parkway/Automall Drive and Point
Boulevard associated with the Randall Rose Subdivision, a copy of which is attached hereto and
made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: October 22, 2008
Adopted: October 22, 2008
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
Kane County Division of Transportation
Highway Permit
41W011 Burlington Road,St Charles„IL 60175 ' T '+
Phone(630)584-1171 Fax(630)584-5239
PERMIT INFORMATION
Permit Number TA-2006-0254 Issuance Date
Permit Type Expiration Date Comments
•
Major Access Randall Rose Subdivision&Auto Mail Dealership
Randall Road&Saddle Club Parkway -
Right-of-Way Alteration 07/31/2009
Temp Const Access 07/31/2009 Randall Road&Saddle Club Parkway(west side)
• DESCRIPTION OF PERMITTED IMPROVEMENTS
This work is located along Randall Road from just north of the Northwest Tollway/I-20(1,317 feet south of Saddle Club
Parkway)to 1,323 feet north of Saddle Club Parkway in the City of Elgin,IL Roadway improvements to Randall Road are
required for the proposed access at Saddle Club Parkway for the Randall Rose Subdivision.
A major access permit is granted to serve.the Randall Rose Subdivision on the west side of Randall Road opposite the
existing Saddle Club Parkway_The roadway improvements wilt`imolve the widening of Randall Road to provide a third
northbound lane on Randall Road and dual-left turn lanes at Randall/Point Boulevard and Randall/Saddle Club Parkway. A
left turn lane wffl be constructed to serve the Gaitsch property and single right turn lanes will be constructed at Point
Boulevard(northbound)and Saddle Club Parkway(northbound,southbound). The work shall include all appurtenant work,
Including'but not limited to the various asphalt pay items,median construction,storm sewer installation, ditch regrading,
shoulder-construction,epoxy pavement marking,recessed pavement markers,intersection and apprioach fighting,signage,
and utility relocations to complete the intersection improvements,in accordance with the following plans;ROADWAY
IMPROVEMENT PLANS FOR RANDALL Road(C.H.34)WIDENING AND CHANNELiZAT1ON(revised 7-31-08),prepared by
Cowhey Gudmundson Leder,Ltd.,and referenced attachments MAINTENANCE OF TRAFFIC PLAN(dated 7-25-08)prepared
by Cowhey Gudmundson Leder,Ltd.,TEMPORARY TRAFFIC SIGNAL INSTALLATION plans(dated 8-2008)and TEMPORAR'
TRAFFIC SIGNAL SPECIFICATIONS(dated 8-2048)for Randall Road at Point Blvd both prepa.-ed by Metro Transportation
Group,Inc. .
. The Permittee is responsible for traffic signal installation at Randalt/Saddie Club Parkway and traffic signal modifications at
RandaWPoint Boulevard. These activities will be permitted separately via KDOT Permit TA-2008-0104. _
DEVELOPMENT INFORMATION
Development Name Randall Rose Subdivision
Land Use •
Township Dundee
Section 30
Highway Name Randall Rd
Parcel Number - - -
Construction Cost Estimate $2,664,784.31
. Work Order Number
•
Permittee
Name Peter J.Gasparini Main Phone (708)390-1647
Company 1 Title Location Finders intn! Secondary Prone (630)330-3893
• Street Address 9440 Enterprise Dr. Fax (708)478-7667
City/State/Zip Mokena IL 60448 Email joeilfireaIestate.corn
Municipal Representative
Name Otufemi Folarin Main Phone (847)931-6100
• Company/Title City of Elgin Secondary Phone ( ) -
Slreet Address 150 Dexter Ct. Fax (847)931.6610
City/State/Zip Elgin IL 60120 Email www.cityofeIgin.org
•
Permit Dept Contact
{
Kane County Division of Transportation %„
Highway Permit ;a
j h r
41W011 Burlington Road,St Charles,IL 60175 ,:
•
Phone(630)584-1171 Fax(630)564.5239
it Name Kurt E.Nike,P.E. Main Phone {630)406-7372
'Company/Title Chief of Permitting Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax {630)584-5239
JJJ! City/Statelzip St Charles IL 60175 Email nikakurfrJco.kane.iLus
Construction Dept.Contact
Name John Guddendorf Main Phone (630)406-7382
Company/Trite Sr.Construction Manager - Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-52655
City/State/Zip St Charles 11 60175 Emil GuddendorfJohn@co.kane.il.i
•
County Consultant Rd imp
Name Doug Paulus Main Phone (847)657-6700
Company I Trite Hampton Lenzlni&Renivick Secondary Phone ( ) -
Street Address 380 Shepard Dr Fax (847)6974753
City/Stant/Trp Elgin IL 60120-7011 ?mail dpauiuslli hIr.com
County Consultant Drainage •
Name William Schmanski,P.E. Main Phone (630)544-3332
Company I Title Andrews Engineering,Inc. Secondary Phone (630)730-2573
Street Address 1701 Quincy Ave.Suite 25 Fax (630)544-3398
City/State/Zip Naperville IL 60540 Email wachmanskt eandrews-eng.cr
GENERAL REQUIREMENTS
1 Permittee is authorized to perform work in the County highway right-of-way to construct Improvements.
2 The County will not pariiapate in any extra work that may arise from this improvement
3 The County Permit Department and/or Consultant shall oversee the Improvement in the interest of the County. The
County and/or the County Consultant is not responsible for coordinating the Pennittee's materials consultant for
tasting on this project.The Permit-fee will be responsible for the layout of the project.
4 No work Is authorized to start until all of the Pre-Corstruclion Requirements have been met.
5 No work activities that disrupt traffic are allowed before 9:00 em or after 3:00 pm.Extended work hours are allowed
approved by the County and:a)Work is done from behind the barricades and traffic is not disrupted.b)Iris proven
that extended hours will result in fhe completion of the Improvements significantly ahead of the County approved
schedule.
6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule.
7 An updated schedule shall be submitted to the County every two weeks at site meeting.
8 All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work started.
9 Construction and other related activities of this permit shall not at any time or under any circumstances,create any
•
hazard to the motoring public.
10 The terms,provisions,and conditions of this permit shall apply to the successors or assigns.
11 Contractors must have a copy of this permit at the job-site for inspection by-the County.
•
Kane County Division of Transportation
Highway Permit -°°"'�-1>:
41W011 Burlington Road,St Charles,IL 60175 s�
Phone(630)584-1171 Fax(630)584-5239
12 The County Permit Department and/or County Consultant shall be notified at least 48 hours in advance of the starts-
date of any work on any right-of-way,proof rolls,asphalt work,changes in traffic flow.
13 The Permittee is responsible for damages of any County owned facility within the construction limits of the permitted
activity within the County right-of-way.
14 All work performed shall comply with the Kane County Stormwater Ordinance,latest version.
15 All debris placed or tracked in the County Highway right-of-way shall be removed immediately and properly dispose.
PRE-CONSTRUCTION REQUIREMENTS -
1 The County receives and approves a progress schedule for the Improvements.
2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(If applicable),
Permittee and Permlttee's Contractor.
3 Certificates of Insurance*writhe Permittee,contractor,and subcontractors naming the County of Kane and the
County's Consultant(if applicable)as additionally named insured.
4. Advanced.Warning Signage and/or message board shall be posted by the Permittee and Kane County will prepare
the press release notice(s)which will be published at least 72 hours prior to the start of construction. Notifications
shall communicate the date when construction will start and the duration of the project.
• 5 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control
maintenance contractor. -
6 The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal.
interconnect and approach fighting Items in the County right-of-way.
TRAFFIC CONTROL REQUIREMENTS
1 The County`s approval is required for any lane closure.Advanced warning signage and/or message boards shall be
posted at least 3 days in advance of construction activities that will cause significant disruption(i.e.work changing
from one side of street to the other,lane closures,etc.)to the motoring public.
2 The Pemiittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in •
accordance with the Illinois Department of Transportation standards the Manual of Uniform Traffic Control Devices f
highway construction and approved engineering plans.
3 The flow of traffic shall not be hindered at any time,unless authorized by the County.
. 4 The County shall limit work activities in the highway right-of-way If it is determined that such limitations are necessar
to ensure the safety and efficiency of the motoring public.
5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this
Permit including future changes in operation and traffic movements needed because of improvements to or c hangin
conditions of the County Highway.
REQUIREMENTS FOR CONSTRUCTION ACTIVITY
i No equipment(i.e.trenchers,backhoes,etc.)is authorized to operate on the pavement of the roadway and shall be
operated outside the shoulders of the roadway unless pre-approved by the County.
2 No excavated and/or backfill material shall be stockpiled on the roadway-or the shoulder of the roadway.
3 All disturbed areas in or adjacent to the highway right-of-way Shall be properly barricaded overnight,on weekends,
and on days when no work is being performed.Barricades shall be up and in conformance of the Illinois Departmen
of Transportation standards at all times.
4 Unprotected open-trenches are not allowed.
5 The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field
conditions,highway maintenance,or safety problems that become apparent during construction. -
8 The Permittee shall receive approval from the County for field changes needed prior to their implementation.
•
Kane County Division of Transportation
Highway Permit •"=� "
9 Y i ce''4'0°' ,;r i
41W011 Burlington Road,St Charles,IL 60175 8. -ra�° '•(
Phone(630)583-1171 Fax(630)584-5239
7 Pavement saw cutting is required when there is damage resulting from work activities,along edge of pavement for
widening,or as directed by the County.
8 The Permittee is responsible during construction for maintenance and upkeep of the right-of-way,vicinity highway
pavement.Improvements and other items as deemed necessary by the County.This includes,but is not limited to,
removal of mud and debris from highway surface,and the maintenance of drainage systems and turf areas.
9 The Permittee shalt be responsible for the provision and maintenance of soil erosion and sedimentation control
devices as provided in approved Improvement plans.
10 The Improvements and work activities required to construct such shall not interfere with natural drainage of the road
and the right-of-way.
11 The Improvements and work activities required to construct such shall not interfere with other area highway
construction or maintenance projects.
12 Trees or shrubbery shall not be removed,cut,trimmed,or disturbed within the highway right-of-way without the
approval of the County. -
' 13 All permanent road signage shall be erected before roadways and abcesses are opened to the motoring pubic.
14 Work shall be done on one side of the roadway at a time.
13 Proof roll acceptance of the sub-grade/sub-base by the County is required prior to paving operations.The Pe mutes
may be required by the County to perform proof rolls.after rain events.
16 The County shall suspend construction activities and require a winterization plan if pavement improvements cannot
be completed by November 15th,as determined by the County.The winterization plan shall require: a.Pavement
maridng with epoxy paint.b..Road surface shall be smooth with feathering of pavement at ends of the project c.
Road signage as required by the County on permanent posts.d.Shoulders shall be compacted and level with the
roadway pavement.e.Erosion control shall be put in place.f.Monitoring of pavement and shoulder conditions ever;
two weeks,or after a snow removal operation.This may require additional pavement markings or other remedial wo
as required by the County to insure the safety of the motoring public.
17 The Permittee is responsible for any required signs associated with the safe trevel•ofthe motoring public through thr
construction zone.
• PAVING OPERATIONS
1 ' Fresh Oil Ahead signs shall be erected approximately 500 feet in advance of each end of the area to be primed and
surfaced at least 24 hours prior to applying bituminous materials(prime coat)and aggregate(prime coat). Additioni
signs shall be Installed for all side roads within the area to be primed. if the area to be primed does not begin at the
intersection of two roads an additional sign shall be installed at the nearest intersection preceding the area to be
pruned.
2 All signs shall remain in place until the leveling binder course has been placed or unfit the prime coat has fully curet
as determined by the County.
3 Signage shall have minimum dimensions of 48 inches by 48 inches,black lettering and border,and orange refiectiv.
background.Trained personnel are to be stationed to control traffic at all intersections and crossroads until prime'cc
has cured.
4 No priming shall be performed unless the pavement is dry and conditions are forecast to be dry immediately prior to
the start of priming.
5 The lane being primed shalt be dosed to traffic until the binder prime has cured and pavement markings have been
plate
fi -Compliance with Sections 404.405 and 406 of the Road and Bridge Construction Manual is required.
7 Hot Mix Asphalt Base Course shall be in accordance with latest edition of the Standard Specifications for the Road
and Bridge Construction.Supplemental Specifications and Recurring Special Provisions.
8 Asphalt surface mix'padding"shall be place at the transition between the new and existing pavement
9 Pavement markings shall be placed on the level binder or surface coarse prior to opening to traffic.
•
•
Kane County Division of Transportation
Highway Permit 3
41 WD11 9urlinglen Road,St Charles,IL 50175 'v'-'":'
Phone(630)584-1171 Fax(630)584-5239
AUTHORIZATION FOR TEMPORARY CONSTRUCTION ACCESS
1 Temporary Construction Access is permitted on the west side of Randall Road and Saddle Club Parkway.
' 2 Authorization is contingent upon the installation of a 36'x 36"STOP sign on Saddle Club Parkway at the
intersection with Randall Road. These signs shall be maintained at all times by the contractor or his I her
subcontractors. The sign's face shall be diamond grade Y.I.P.and mounted on a 4"x 4'wood post at the legal
height and distance off as outlined in the Manual on Uniform Traffic Control Devices.
3 Authorization is contingent upon the installation of a mud tracking system to prevent the spread of debris and
sediments in the County highway right-of-way.Mud tracking shall be placed for a minimum of 150'to allow mud and
debris to fall free of the tires before entering the County highway right-of-way. if mud tracking does not prevent the
deposition of mud and debris,a tire wash shall be constructed to dean mud and debris frorn tires before entering lb
roadway- -
4 Use is for construction traffic only.
5 Full access is permitted for public use by the motoring public on the west side of Randall Road.opposite Saddle Clul
Parkway once the required improvements have been completed and accepted by KDOT.
The County reserves tie rights to reduce,relocate,or eliminate the temporary access if It is found to be a traffic
hazard or consistent mud and debris are placed on the pavement.
7 Temporary constnxtion access is permitted for a maximum of brie year from the issuance date of this permit
[AUTHORIZATION FOR PUBLIC USE OF ACCESS `
- -Major access to the Randall Rose Subdivision via Saddle Ckib Parkway Minot be permitted for public access until •
the improvements described In this permit and the traffic signals at Randall/Saddle Club&Randall/Point(by KDOT
PermitTA-2008-0104)have been completed and accepted by the County.
2 Access shall be closed and barricaded until the County authorizes the use of the public access.
•
3 The County reserves the right to close,restrict or modify the Major Access If it is determined by-the County to be
unsafe.detrimental to traffic flow or if future roadway improvements regtsre its removal or relocation.
SPECIAL
•
1 The Parmittee is required to complete the design of the roadway improvements associated with h this project subject
the review and approval of KDOT. The Permittee is also responsible for the installation of traffic signals at Randall
Road&Saddle Club Parkway and at Randall Road&Point Boulevard,to be permitted separately via TA-2008-0104
5 The access shall be constructed perpendicular to the County Highway up to the right-of-way line.
9 Loading or unloading of equipment or supplies will not be allowed in the County Highway right-of-way.
10 No equipment will be allowed to park along the County Highway right-of-way that will block or hinder traffic or sight
lines.
12 At the end of the project the County will require an"As Built."set of plans.These plans shall include all changes that
have been done in the field to complete the project.The improvements shall be tied i i to the State Plane Coordinati
System-Zone IL E and North American Datum 83(NAD83). The record drawings shall be submitted in the form of r
burned CD,as follows:a)Drawing format shall be Micro Station(.dgn)and/or AutoCad(.dwg);b)Plan sheets shall!
included as a collection of scanned Iles orimages as Tagged Information File Format(.tit)files.
13 This Permit shall follow the agreement as passed on May 22.1998,Resolution#98-134. -
15 The Kane County Traffic section will be provided a detailed signage plan for the portion of the County road in Kane
County described in the DESCRIPTION SECTION of this permit.A schedule of the required signs will be provided
with a marked plan.The Kane County Division of Transportation Sign Shop will install all the required signs in the
Kane County right-of-way and the permit applicant will be responsilfe to pay for the installation at a cost of$225.00
• per sign.The cost w01 be Included in the Fees section of the Permit and invoiced.
16 Any trees,bushes or shrubs that restricts site distance for the access,shalt be trimmed back or removed.
Kane County Division of Transportation
Highway Permit
41WD11 Burlington Road,St Charles,IL 60175
Phone(630)584-1171 Fax(630)584-5239
17 - Failure to complete the construction of the access described in this permit within one year of permit issuance date v,
result in the Permittee to re-apply for the access request. •
18 Right-of-way markers shalt be installed along the property's frontage of all County Highways.The markers shall be
set in accordance with Illinois Dept of Transportalign((DOT)Standard 666001,Method B.
REQUIREMENTS OF THE MUNICIPALITY 1
1 The Municipality shall ensure that the owner of the development maintains the cross access roads associated with
this development Maintenance consists of upkeep of roadway striping,signege,and pavement conditions.
•
•
ENFORCEMENT AND SECURITY
1 The Permittee shall pay any vehicular damage claims related to paving materials that the County deems to be taus,
by a failure of the Permiftee to follow the requirements of the Paving Requirements section of this permit The Count
shall cause payment of the Balm plus processing costs to be made from the letter of credit for this permit if the
Permittee fails to pay the claim as directed by the County.The County Engineer shall have the final decision on any
claim against the contractor for non-compliance.
2 Reduction in the letter of creditor highway bond will not be granted if any previous bills have not been paid.
3 Violation of any contrition of this permit may result in the suspension or revocation of the Temporary Construction
Access permit
4 The County shall suspend this permit without notice if any conditions are not followed.
5 . The County shall suspend this permit due to a lack of progress.
•
6 The County has the right to modify the letter of credit or highway bond for this permit to cure defaults(Le.engineerir
review costs,construction observation,work activity deficiencies,improvement deficiencies,daims for prime
•
damage,utility relocations,etc.).
7 The Permittee shall not perform any work or participate In any activity that ts'heyond the scope of this permit
I MAINTENANCE&RELOCATION RESPONSIBILITIES
•
1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with its normal
maintenance policies,the drainage system Including ditches,pavement widening including turning lanes,pavement .
markings and traffic control devices,garb and/or gutters,shoulders and turf area located within the right-of-way of th
County Highway. The City of Elgin will be responsible forthe maintenance and upkeep of any landscaped median
within the limits of this project.
2 The Permittee,after completion and acceptance of the Improvements,may provide additional mowing of turf areas
needed or provide other maintenance operations such as removing garbage and debris.
3 The Permittee,after completion and acceptance of the Improvements,shall be responsible forthe removal of snow,
ice,gravel,and other debris from the paved surface on the Major access and all other access roadways to or from
the County Highways keeping Majoraccess in a safe condition for the motoring public.
4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the
Improvements.
CLAIMS,LIEN&LIABILITY
The Permittee,Its successors,grantees and assigns,covenants and agrees that it will not let or permit or suffer any
lien to be put,placed upon,arise or accrue against the right-of-way or funds of the County in favor of any person or
persons,Individual or corporate,furnishing labor or material in any work contemplated herein.Permittee,its
successors,grantees and assigns,further covenants and agrees to hold said right-of-way and/or funds of the Count
free from any and all gene,or rights or claims'of lien which might arise or accrue under or be based upon any
Mechanic's Lien Law of the State of Iltinots either now in force or to be enacted.Ail contracts and agreements that
may be made by Permittee or Permittee's contractor relating to any work herein proposed shall expressly state that •
the interest and reversion of the County in and to said right-of-way or funds shall be wholly free from and not subjec
to any-lien or claim of any contractor,subcontractor,mechanic,material man or laborer whether passed upon any
law,regulation of the State of Illinois,or any other authority,now in force or hereafter to be enacted,and Permittee
Permittee's contractor also agrees and covenants that it will not enter into any contract for such work which shall not
In express terms contain the aforesaid provisions.The County does not allow without a permit alteration work in the
highway right-of-way after the acceptance of the improvements.
•
•
•
Kane County Division of Transportation :=:; •�
Highway Permit 4' •• r,
41W011 Burlington Road,St Charles,IL 60175 ``•_• -.m:8"
Phone(630)584-1171 Fax(630)584-5239 �`x''
2 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or
privilege over any right-of-way or any part of any road which may be under the control or ownership of some other
entity,individual or jurisdictional body or to release Permittee from compliance with the provisions of any laws or
statutes relating to such construction.
3 The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify,
defend and hold harmless the County,including their elected and duly appointed officials.employees and .
representatives from and against any and all.maims,suits,actions,losses,expenses,damages,injuries,deaths,
judgments,and demands arising from and relating to the construction and other related activities.
• 4 . The Permittee and all persons involved in the construction and other related activities of this permit shall pay all
damages,judgments,costs and expenses,including attorney fees and court costs in connection with or resulting
from the construction and other related activities of this permit regardless of any limitations of insurance coverage_
•
5 The Perrnitlee shall be responsible for the repair of any damage to highway facilities and/or facilities of others locate
within the County Highway right-of-way caused by the construction of this permit or improvements to the property
served by this Permit. This includes,but is not limited to,the highway pavement,shoulders,ditch lines and signage •
Permit Number. TA-2006-0254
Total Fees: $4,800.00 -
THE UNDERSIGNED PERMITTEE i APPLICANT AGREES TO FOLLOW ALL REQUIREMENTS-OF THIS PERMIT AND THE KANE
COUNTY ACCESS CONTROL REGULATIONS.
All Permutes signatures not signed•in the Kane County Division of Transportation office must be NOTARIZED before the
County wilt accept and issue the Permit ,•
I i t.
gkir-;,-,,1... -G..,. .M._,_O
�s� i lam- 01 NA'
l! i
16-J4;0$
Pemtittee or !�. red Representative(P -se Pr nt) Signs - Date •
•
i CITY OF ELGIN 10/22/08
•
Pennkfee or Authorized Representative(Pleases Print) Si yr rr..- Date
ty: OLUFEMI FOLARIN, CITY MANAGER (� _ . \�� k 0" -Cg
Authorized Municipal Officer(Please Printl Si!.- Milli Date
Carl Schoedel, P.E.County Engineer ,I 'L' (i>QQ
'
Authorized County Officer(Please Priotj Signature' 1 Date i
•
LOCATION MAP
.11_[... 1 1 t . _____.t_.,. I
Miti
p11 . j Yr11 ■° '' +terra 4 tr I
mood 3 44,70, A a mil MI 1.10W11 al.
, kva gin as Iit1'Iiii'i LIII!11111111 1111111 II 4011440 ,. 7.
►4,'',V, :►.F4ØIFMA$
,4 * �• SUBDIVISION %�r�t1� r��,►'� '� . .��I N 114 1111111111
1111111444
•I' :'; `.., I'�11�� X11 1111�211 r �L DANE COUNTY
2 TNT a i ��_ a ■r�r * o� w PARKwAy/AUTomALL
��.si,��M1A / r mi,. DRIVE & POINT
. ,,,,,,,,,,..7.,, BOULEVARD
IMPROVEMENTS•
_.--.-._ ..1 liati7..7- 111....111 ill
�_ i, — . x sic! ,-
\�t vL i
October 2, 2008 j
x, .
TO: Mayor and Members of the City Council
ffre
FROM: Olufemi Folarin, City Manager
Joseph Evers P.E., City Engineer
SUBJECT: Kane County Highway Permit
Improvements to Randall Road at Saddle Club Parkway/Automall Drive and
Point Boulevard associated with the Randall Rose Subdivision
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider a Kane County Division of Transportation highway permit with respect
to proposed improvements to Randall Road at Saddle Club Parkway/Automall Drive and Point
Boulevard associated with the Randall Rose Subdivision.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute the highway
permit with Kane County Division of Transportation as authorized Municipal Officer allowing
the construction of improvements to Randall Road, Saddle Club Parkway/Automall Drive and
Point Boulevard.
BACKGROUND
Location Finders International (LFI), the developer of the Randall Rose Subdivision, is required
to widen Randall Road to provide a third northbound lane and dual left turn lanes at Randall
Road and Point Boulevard and Randall Road and Automall Drive. A left turn lane will be
constructed to serve the Gaitsch property and single right-turn lanes will be constructed at Point
Boulevard and Saddle Club Parkway.
In order to complete these improvements, LFI is required to secure a permit from Kane County.
Conditions of this permit include the requirement that the City execute the "Municipal
Representative" certificate acknowledging the City's responsibility to pay the cost to energize
and maintain the traffic signals, roadway lighting and appurtenances and to maintain the
landscape barrier median of Randall Road.
A copy of the permit and a location map are attached.
KCDOT Permit — Improvements to Randall Road at Saddle Club Parkway/Automall Drive and
Point Boulevard
October 2, 2008
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Kane County Division of Transportation
FINANCIAL IMPACT
The cost for the permit ($4,800) and to construct the improvements will initially be paid by LFI.
A development agreement between the City and LFI stipulated that the City would provide
development incentives to the developer for offsite and onsite improvements for the subject
property for the auto mall project. A total of$5.1 million in development assistance would be
paid to LFI should six auto dealerships be established. The 2008-2012 Five Year Financial Plan
includes the 2009 sale of$2.1 in General Obligation Bonds and $3.5 in Riverboat funds to pay
for the construction improvements. The City will also be responsible for electrical, operational
and maintenance costs. The annual cost for operational and maintenance of all improvements
and cost to energize the street lights is estimated at $6,800.
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to authorize the execution of the Highway Permit as
recommended and allow the developer to proceed with access improvements.
2. The City Council may choose not to authorize the execution of the Highway Permit,
however this would prohibit the access improvements.
Respectfully submitted for Council consideration.
do
Attachments