08-233 Resolution No. 08-233
RESOLUTION
APPROVING CHANGE ORDER NO. 7 IN THE CONTRACT WITH
ARTLOW SYSTEMS FOR FIRE STATION NO. 7
WHEREAS,the City of Elgin has heretofore entered into a contract with Artlow Systems for
concrete finishes at Fire Station No. 7; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 7, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 7,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: October 8, 2008
Adopted: October 8, 2008
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
City of Elgin Change Order
ELGIN,ILLINOIS
PROJECT 289506
CHANGE ORDER No. 7
CONTRACT: Construction of Fire Station 7 (Bid No. 06-053)
SCOPE: On June 13, 2007,the City Council awarded a contract to Artlow Systems for the concrete fin-
ishes of Fire Station#7 totaling$39,765.
After the application of the concrete finishing system, it was noticed that Artlow Systems had applied
the wrong color in the epoxy flooring. Rather than delay the opening of Fire Station 7 for the removal
and reapplication of the epoxy finishing system,Artlow Systems is proposing to reduce the original con-
tract price for the installation of the concrete finishes by$7,500. Additional caulking was required by the
State Fire Marshal's Office in the combustible liquids room totaling $500. The total cost of the deduct
change order to Artlow Systems is$7,000.
REASONS FOR CHANGE: Change Order No. 7 is in the best interest of the city and is authorized by
law. The necessity for the change was unforeseen at the time the contract was originally executed. The
changes contemplated in Change Order No. 7 are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as
to scope and costs to include the reduction in the concrete finishing systems to reflect the incorrect color
application and additional work completed.
ORIGINAL CONTRACT AMOUNT: $39,765
CHANGE ORDER No. 7
Installation of incorrect epoxy flooring -$7,000
TOTAL FOR CHANGE ORDER NO. 7 DEDUCT -$7,000
PREVIOUS CHANGE ORDER(S):
Change Order No. $0
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $0
TOTAL REVISED CONTRACT AMOUNT: $32,765
The original amount of the contract with Artlow Systems is $39,765. Change Order No. 7 totaling
$7,000 will decrease the original contract amount by a total of$7,000,that sum representing seventeen
and six tenths percent(17.6%)of the original contract amount. The new contract amount, inclusive of
all change orders is $32,765.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 7
October 9,2008
Agreed to this 9th day of October,2008.
Recommended by:
Fire Department
By: Mike Baker
Title: Assistant Fire Chief
Date: 9 /&&F
Signature:
Accepted by:
Artlow Systems
Party of the Second Part(Contractor)
By: RANDALL S. RICHTER
Title: PRESIDENT
Date: 9/23/2008
Signatur,-�-?"--
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Olufemi Folarin
Title: City Manager
Date: U
Signature:
r
September 18, 2008
TO: Mayor and Members of the City Council
. rF COMMUNITY
FROM: Olufemi Folarin, City Manager
John Henrici, Fire Chief
SUBJECT: Change Order No. 7 for the Construction of Fire Station 7
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorizing Deduct Change Order No. 7 to the contract with Artlow
Systems for the concrete finishes for Fire Station 7.
RECOMMENDATION
It is recommended that the City Council authorize the execution of Deduct Change Order No. 7
to the contract with Artlow Systems for the concrete finishes for Fire Station 7 in the amount of
$7,000.
BACKGROUND
On June 13, 2007, the City Council awarded a contract to Artlow Systems for the concrete
finishes of Fire Station 7 totaling $39,765.
After the application of the concrete finishing system, it was noticed that Artlow Systems had
applied the wrong color in the epoxy flooring. Rather than delay the opening of Fire Station 7
for the removal and reapplication of the epoxy finishing system, Artlow Systems is proposing to
reduce the original contract price for the installation of the concrete finishes by $7,500.
Additional caulking was required by the State Fire Marshal's Office in the combustible liquids
room totaling $500. The total cost of the deduct change order to Artlow Systems is $7,000 for a
total contract price of$32,765.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
Change Order No. 7 for Concrete Finishes for Fire Station 7
September 18, 2008
Page 2
FINANCIAL IMPACT
The original cost of the project with Artlow Systems for the concrete finishes of Fire Station 7 is
$39,765. Change Order No. 7 will decrease the contract amount by$7,000. The revised contract
amount will be $32,765. The account that was used for this project is 276-0000-791.92-36,
"Buildings/Structures"project 289506, "Fire Station 7".
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve Deduct Change Order No. 7 with Artlow
Systems for the concrete finishes for Fire Station 7 in the amount of$7,000.
2. The City Council may choose not to approve Deduct Change Order No. 7 with Artlow
Systems for the concrete finishes for Fire Station 7 in the amount of$7,000.
Respectfully submitted for Council consideration.
JH/wmb
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