08-225 Resolution No. 08-225
RESOLUTION
APPROVING CHANGE ORDER NO. 6 IN THE CONTRACT WITH
ELLIOTT AND WOOD, INC. FOR CONSTRUCTION ACTIVITIES AT FIRE STATION 7
WHEREAS,the City of Elgin has heretofore entered into a contract with Elliott and Wood,
Inc. for construction activities at Fire Station 7; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 6, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 6,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: September 24, 2008
Adopted: September 24, 2008
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
Ci ty of Elgin Change Order
ELGIN,ILLINOIS
PROJECT 289506
CHANGE ORDER No. 6
CONTRACT: Construction of Fire Station 7 (Bid No. 06-053)
SCOPE: Elliott and Wood, Inc. was awarded the bid for the excavation and site utilities for the con-
struction of Fire Station 7. The original contract amount was $310,500 for site excavation and installa-
tion of utilities. A previous change order in the amount of$57,208.15 was approved by City Council
which increased the contract amount to $367,708.15. A change order in the amount of $16,429 was
submitted by Elliott and Wood, Inc. for the increased costs associated with poor soil conditions and the
removal of a stone median on Longcommon Parkway. This amount includes a credit for$765 for repair
work performed by Landmark Contractors.
REASONS FOR CHANGE: Change Order No. 6 is in the best interest of the city and is authorized by
law. The necessity for the change was unforeseen at the time the contract was originally executed. The
changes contemplated in Change Order No. 6 are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as
to scope and costs to include increased costs associated with poor soil conditions and the removal of a
stone median on Longcommon Parkway.
ORIGINAL CONTRACT AMOUNT: $310,500
CHANGE ORDER No. 6
Change in building scope and budget $16,429
TOTAL FOR CHANGE ORDER NO. 6 ADD $16,429
PREVIOUS CHANGE ORDER(S):
Change Order No. 2 $57,208.15
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $57,208.15
TOTAL REVISED CONTRACT AMOUNT: $384,137.15
The original amount of the contract with Elliot and Wood is$310,500. Change Order No 6 and Change
Order No 2 totaling$57,208.15 will increase the original contract amount by a total of$73,637.15,that
sum representing twenty three and seven tenth percent(23.7%)of the original contract amount.The new
contract amount, inclusive of all change orders is$384,137.15.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 6
August 21,2008
Agreed to this 21 st day of August,2008.
Recommended by:
Fire Department
By: Mike Baker
Title: Assistant Fire Chief
Date: August 21,2008
Signature: j4dd4
Accepted by:
Elliott and Wood
Party of the Second Part(Contractor)
By:
Title: Pkenrer N Date:
Signature:
Signature: �J=---
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Olufemi Folarin
Title: City Manager
Date: _S r►') 6e r
Signature:
4
August 21, 2008
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager SAFE COMMUNITY
John Henrici, Fire Chief
SUBJECT: Change Order No. 6 for the Construction of Fire Station 7
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorizing Change Order No. 6 to the contract with Elliott and Wood,
Inc. for the excavation and site utilities for the construction of Fire Station 7.
RECOMMENDATION
It is recommended that the City Council authorize the execution of Change Order No. 6 to the
contract with Elliott and Wood, Inc. for the increase in excavation and site utilities for the
construction of Fire Station 7 in the amount of$16,429.
BACKGROUND
Elliott and Wood, Inc. was awarded the bid for the excavation and site utilities for the
construction of Fire Station 7. The original contract amount was $310,500 for site excavation
and installation of utilities. A previous change order in the amount of$57,208.15 was approved
by City Council which increased the contract amount to $367,708.15. A change order in the
amount of$16,429 was submitted by Elliott and Wood, Inc. for the increased costs associated
with poor soil conditions and the removal of a stone median on Longcommon Parkway. This
amount includes a credit for$765 for repair work performed by Landmark Contractors.
COMMUNITY GROUPSANTERESTED PERSONS CONTACTED
None
Change Order No. 6 for Fire Station 7
August 21, 2008
Page 2
FINANCIAL IMPACT
The total cost of Change Order No. 6 with Elliott and Wood, Inc. is $16,429. The total budget
for this project is $5,432,443 with $5,246,955 spent and/or encumbered to date. There are
sufficient funds budgeted ($4,918,600) and available ($55,420) in the 2008 Riverboat Lease
Fund, account number 276-0000-791.92-36, "Capital Additions/Buildings and Structures,"
project 289506, "Fire Station 7" for the change order.
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve Change Order No. 6 with Elliott and Wood, Inc.
for the increase in excavation and site utilities for the construction of Fire Station 7 in the
amount of$16,429.
2. The City Council may choose not to approve Change Order No. 6 with Elliott and Wood,
Inc. for the increase in excavation and site utilities for the construction of Fire Station 7
in the amount of$16,429.
Respectfully submitted for Council consideration.
JH/wmb
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