08-224 Resolution No. 08-224
RESOLUTION
APPROVING CHANGE ORDER NO. 5 IN THE CONTRACT WITH
WEAVER CONSTRUCTION FOR CONSTRUCTION ACTIVITIES AT FIRE STATION 7
WHEREAS, the City of Elgin has heretofore entered into a contract with Weaver
Construction, Inc. for construction activities at Fire Station 7; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 5, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 5,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: September 24, 2008
Adopted: September 24, 2008
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
City of Elgin Chan4e Order
ELGIN,ILLINOIS
PROJECT 289506
CHANGE ORDER No. 5
CONTRACT: Construction of Fire Station 7 (Bid No. 06-053)
SCOPE: Weaver Construction was awarded the bid for the building concrete for the construction of
Fire Station 7 with an original contract amount of$233,580. A deduct change order for the total amount
of$10,678 to the contract with Weaver Construction is being submitted for the remaining construction
allowance and charges from other trades who completed or repaired work that was part of the building
concrete scope of Weaver Construction's contract.
REASONS FOR CHANGE: Change Order No. 5 is in the best interest of the city and is authorized by
law. The necessity for the change was unforeseen at the time the contract was originally executed. The
changes contemplated in Change Order No. 5 are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as
to scope and costs to include the additional masonry services associated with preparing the building for
cold weather construction.
ORIGINAL CONTRACT AMOUNT: $233,580
DEDUCT CHANGE ORDER No. 5
Change in building scope and budget -$10,678
TOTAL FOR CHANGE ORDER NO. 5 DEDUCT -$10,678
PREVIOUS CHANGE ORDER(S):
Change Order No. $0
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $0
TOTAL REVISED CONTRACT AMOUNT: $222,902
The original amount of the contract with Weaver Construction is$233,580. Deduct Change Order No. 5
totaling$10,678 will decrease the original contract amount by a total of$10,678,that sum representing
four and six tenths percent(4.6%)of the original contract amount. The new contract amount, inclusive
of all change orders is$222,902.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 5
August 21,2008
Agreed to this 21 st day of August,2008.
Recommended by:
Fire Department
By: Mike Baker
Title: Assistant Fire Chief
Date: August 21,2008
Signature:
Accepted by:
Weaver Construction
Party of the Second Part(Contractor)
By: / Q7� ���Al'
Title: Vjee
Date: 9
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: 01 m Folarin
Title: City Manager
Date: SC� +► T ,t�, ac�o�''
Signature:
}
August 21, 2008
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager ,P FF COMMt JNITY
John Henrici, Fire Chief
SUBJECT: Change Order No. 5 for the Construction of Fire Station 7
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorizing Deduct Change Order No. 5 to the contract with Weaver
Construction for the building concrete for Fire Station 7.
RECOMMENDATION
It is recommended that the City Council authorize the execution of Deduct Change Order No. 5
to the contract with Weaver Construction for the building concrete for Fire Station 7 in the
amount of$10,678.
BACKGROUND
Weaver Construction was awarded the bid for the building concrete for the construction of Fire
Station 7 with an original contract amount of $233,580. A deduct change order for the total
amount of $10,678 to the contract with Weaver Construction is being submitted for the
remaining construction allowance and charges from other trades who completed or repaired work
that was part of the building concrete scope of Weaver Construction's contract.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The total cost of Deduct Change Order No. 5 with Weaver Construction is $10,678. The total
budget for this project is $5,432,443 with $5,236,277 spent and/or encumbered to date. There
are sufficient funds budgeted ($4,918,600) and available ($55,420) in the 2008 Riverboat Lease
Fund, account number 276-0000-791.92-36, "Capital Additions/Buildings and Structures,"
project 289506, "Fire Station 7" for the change order.
t
Change Order No. 5 for Fire Station 7
August 21, 2008
Page 2
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve Change Order No. 5 with Weaver Construction
for the building concrete for Fire Station 7 in the amount of$10,678.
2. The City Council may choose not to approve Change Order No. 5 with Weaver
Construction for the building concrete for Fire Station 7 in the amount of$10,678.
Respectfully submitted for Council consideration.
JH/wmb
attachment