08-196 Resolution No. 08-196
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
MARC KRESMERY CONSTRUCTION, L.L.C.
FOR THE RIVERSIDE RESERVOIR PIPING REVISIONS PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with Marc Kresmery
Construction, L.L.C. for the Riverside Reservoir Piping Revisions Project; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: August 27, 2008
Adopted: August 27, 2008
Omnibus Vote: Yeas: 4 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
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° City of Elgin Change Order
ELGIN, ILLINOIS
PROJECT No. 45796
CHANGE ORDER NO. 1 AND FINAL
CONTRACT: Riverside WTP Piping Modification Project (Bid No. 07-102)
SCOPE: The following items adjust the contract price to account for additions and modifications as in-
dicated below:
1. Relocation of the Existing Electrical Duct Bank. The existing electrical line on the east side
of the one million gallon tank turned out to be a three foot wide by two foot deep concrete
electrical duct bank. This duct bank was in conflict with the proposed valve vault on the
connection on the east side of the one million gallon tank as well as the two tee connection to
the existing 36-inch water main pipe. As a result, the existing electrical duct bank must be
relocated.
2. 6-Foot Diameter Valve Vaults. The proposed valve vaults are set up for the proposed 36-
inch water main pipe to run through the center of the vaults. The proposed 36-inch butterfly
valves do not fit inside the vaults in this format as the gear box hits the vault wall. As a re-
sult, the three valve vaults must be switched from a 6-foot diameter valve vault to a 7-foot
diameter valve vault. The size of the valve vaults were based on the technical drawings of
the 36-inch butterfly valves provided by Val-matic. The dimensions on these drawings were
not correct when compared to the 36-inch butterfly valves that were actually manufactured
and delivered to the project site.
3. Existing 30-Inch Butterfly Valve. The existing 30-inch butterfly valve on the west side of
the one million gallon tank had to be opened for the tank to be put in service for the construc-
tion on the existing 36-inch water main to take place. When the valve was opened, the valve
stem broke. The Contractor did not have a spare valve stem in their shop and had to order a
new valve stem to replace the broken one.
4. Topsoil Furnish and Place 3". Due to the steep slopes around the one million gallon tank and
tight working conditions resulting from the location of the parking lot and access roads, the
Contractor has had to disturb a larger area than initially planned.
5. Sodding. Due to the steep slopes around the one million gallon tank and tight working con-
ditions resulting from the location of the parking lot and access roads, the Contractor has had
to disturb a larger area than initially planned.
6. Fence Removal and Restoration. Due to the tight working conditions resulting from the loca-
tion of the parking lot and access roads, the Contractor had to remove more fencing that ini-
tially planned.
7. 36 Inch Diameter Water Main. Due to changes in the proposed routing of the water main as
a result of the existing 36-inch water main and the existing 42-inch water main, additional
36-inch water main pipe was necessary to complete the project.
8. Additional Compacted CA-6 Required to Address Unanticipated Conditions. This pay item
was not needed to complete the project.
9. 36-Inch Hatch for Flow Meter Vault. Due to the location of the new 36-inch water main and
the orientation of the flow meter within the vault, access to the structure itself was very diffi-
cult through the normal 2-foot diameter opening in the flat top slab. To provide safer access
to the structure, a 36-inch by 36-inch hatch was installed.
REASONS FOR CHANGE: The reasons supporting the change order must demonstrate the change
order is:
• The circumstances said to necessitate the change in performance were not reasonably foreseeable
at the time the contract was signed.
• The change is germane to the original contract as signed.
• The change order is in the best interests of the City of Elgin and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The contract is being amended to increase
the original contract amount. However, the changes to the contract amount will not result in a change to
the contract provisions or contract times for work to be completed.
ORIGINAL CONTRACT AMOUNT: $386,534.00
CHANGE ORDER NO. 1 AND FINAL
1. Relocation of the Existing Electrical Duct Bank $22,853.00
2. 6-Foot Diameter Valve Vaults $9,917.74
3. Existing 30-Inch Butterfly Valve $253.09
4. Topsoil Furnish and Place 3" $7,875.00
5. Sodding $11,375.00
6. Fence Removal and Restoration $1,300.00
7. 36-Inch Diameter Water Main $1,020.00
8. Additional Compacted CA-6 Require to Address
Unanticipated Conditions ($8,000.00)
9. 36-Inch Hatch for Flow Meter Vault $4,945.00
TOTAL FOR CHANGE ORDER NO. 1 AND FINAL $51,538.83
PREVIOUS CHANGE ORDER(S):
Change Order No. $0.00
TOTAL OF PREVIOUS CHANGE ORDERS: $0.00
TOTAL REVISED CONTRACT AMOUNT: $438,072.83
The original amount of the contract with Marc Kresmery Construction LLC is $386,534.00. Change Or-
der No. 1 and Final and previous changer orders totaling $51,538.83 will increase the original contract
amount by a total of$51,538.83, that sum representing thirteen point thirty-three percent (13.33%) of
the original contract amount. The new contract amount, inclusive of all change orders is $438,072.83.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
Agreed to this day of , 2008.
Recommended by:
CITY OF ELGIN WATER DEPARTMENT
By: l//a, g.. /a.mbso,
Title: (,tl r S .5icen Se/ink/acid
Date: (f/i/vf
Signature: : '��,
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Accepted by:
MARC KRESMERY CONSTRUCTION LLC
Party of the Second Part (Contractor)
By: 41420 K2 clef c47,
Title: /4.4d��r�f
Date: 7—/a -
ms-Signature:'/�
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Olufemi Folarin
Title: City Manager
Date: a .-_'!_ _ - 00 •
Signature: S`
F:\Legal Dept\forms\Change Or' Form.doc
August 7, 2008 •
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
Kyla B. Jacobsen, Water System Superintendent
SUBJECT: Change Order No. 1 and Final for 5 MG Riverside Reservoir Piping Revisions
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorization of Change Order No. 1 and Final with Marc Kresmery
Construction LLC for the 5 MG Riverside Reservoir Piping Revisions Project.
RECOMMENDATION
It is recommended that the City Council authorize the execution of Change Order No. 1 and
Final with Marc Kresmery Construction LLC for the 5 MG Riverside Reservoir Piping Revisions
Project for an amount of$51,539.
BACKGROUND
On November 28, 2007, the City Council awarded the construction of the five million gallon
reservoir piping revisions to Marc Kresmery Construction LLC. The project included the
installation of approximately 200 feet of 36-inch ductile iron pipe by open cut, an additional
storage tank inlet and outlet, a 60-inch x 60-inch energy dissipater, 6-feet diameter manholes for
the 36-inch butterfly valves and an insertion probe magmeter, trench backfill and restoration.
Change Order No. 1 and Final includes nine (9) items, these items are: relocation of the existing
electrical duct bank; replacement of the 6-foot diameter valve vaults with 7-foot diameter valve
vaults; repair of existing 30-inch butterfly valve; furnishing additional topsoil; additional
sodding; more fence removal and restoration; additional 36-inch diameter water main; additional
compacted CA-6 to address unanticipated conditions; and installation of a 36-inch hatch.
The main portion of this Change Order is due to the relocation of the electrical duct bank. It is a
major route for all the electrical lines for the water plant. When the contractor began excavation
for the piping revisions, the duct bank was not in the location as identified by the plant as-builts.
The reservoir pipe could not be relocated, therefore, the duct bank needed re-routing.
Change Order No. 1 and Final 5 MG Reservoir Piping
August 7, 2008
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The total cost for Change Order No. 1 and Final with Marc Kresmery Construction LLC is
$51,539. There are sufficient funds budgeted ($700,000) and available ($238,267) in the water
portion of the 2007 General Obligation Bond Fund, account number 367-4000-795.92-41,
"Capital Improvements,"project number 409690, 5 MG Riverside Reservoir to fund this Change
Order.
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to authorize Change Order No. 1 and Final with Marc
Kresmery in the amount of$51,539, as recommended.
2. The City Council may choose not to authorize Change Order No. 1 and Final with Marc
Kresmery at this time.
Respectfully submitted for Council consideration.
KBJ
Attachment