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08-194
Resolution No. 08-194 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH RYAN CENTRAL, INC. FOR CONSTRUCTION OF THE HIGHLANDS PHASE II GOLF COURSE WHEREAS,the City of Elgin has heretofore entered into a contract with Ryan Central,Inc. for construction of The Highlands Phase II Golf Course; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: August 27, 2008 Adopted: August 27, 2008 Omnibus Vote: Yeas: 4 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk • <0 OF E4(Ci Change Order y=L 'V" Cit of Elgin ELGIN,ILLINOIS PROJECT 509637 CHANGE ORDER NO. 1 CONTRACT: Construction of the Highlands of Elgin Golf Course—Phase II SCOPE: This change order affects a contract between the City and Ryan Incorporated Central dated April 23,2006 for the construc- tion of the Highlands of Elgin Golf Course—Phase II. REASONS FOR CHANGE: Change Order No. 1 is in the best interest of the City and is authorized by law. The necessity for the change was unforeseen at the time the contract was originally executed. The changes contemplated in Change Order No. 1 are germane to the original contract. SUMMARY OF CHANGES IN CONTRACT AMOUNT: ORIGINAL CONTRACT AMOUNT $ 3,505,640.10 CHANGE ORDER NO. 1: Unit Extended Description Quantity Unit Price Price Erosion Control:Construction Fence-Deduct (550) LF $ 2.60 $ (1,430.00) Erosion Control:Rip Rap Apron @ Pipe Outlet-Add 3 EA $ 550.00 $ 1,650.00 Erosion Control Subtotal: $ 220.00 Drainage:4" Solid-Deduct (340) LF $ 6.05 $ (2,057.00) Drainage:6" Solid-Deduct (230) LF $ 7.70 $ (1,771.00) Drainage: 8" Solid-Deduct (285) LF $ 10.60 $ (3,021.00) Drainage: 10" Solid-Deduct (235) LF $ 11.20 $ (2,632.00) Drainage: 12" Solid-Add 715 LF $ 13.20 $ 9,438.00 Drainage: 15" Solid-Add 230 LF $ 23.80 $ 5,474.00 Drainage: 18" Solid-Add 130 LF $ 31.60 $ 4,108.00 Drainage:24" Solid-Add 380 LF $ 45.90 $ 17,442.00 Drainage: 8"Drain Inlets (7) EA $ 200.00 $ (1,400.00) Drainage: 12"Drain Inlets (13) EA $ 250.00 $ (3,250.00) Drainage: 18"Drain Inlets 16 EA $ 375.00 $ 6,000.00 Drainage:24"Drain Inlets 1 EA $ 600.00 $ 600.00 Drainage:Existing Tie-Ins-Add 3 EA $ 500.00 $ 1,500.00 Drainage Subtotal: $ 30,431.00 Irrigation: 6"Mainline-Deduct (300) LF $ 7.75 $ (2,325.00) Irrigation: 8"Mainline-Add 320 LF $ 11.25 $ 3,600.00 Irrigation: 8"Gate Valve-Add 1 EA $ 850.00 $ 850.00 Irrigation:Ductile Iron Fittings New Feed&# 12-Add 1 LS $ 1,570.00 $ 1,570.00 Irrigation: #2 Trey Cable-Deduct (4,100) LF $ 4.50 $ (18,450.00) Irrigation:#4 Trey Cable-Add 2,800 LF $ 3.25 $ 9,100.00 Irrigation:#6 Trey Cable-Add 2,600 LF $ 3.20 $ 8,320.00 Irrigation: #8 Trey Cable-Deduct (1,000) LF $ 2.20 $ (2,200.00) Irrigation:RainBird Comm Cable-Deduct (1,200) LF $ 0.47 $ (564.00) Irrigation: Wire Return/Restocking Fee-Add 1 LS $ 3,610.00 $ 3,610.00 Irrigation Subtotal: $ 3,511.00 TOTAL FOR CHANGE ORDER NO. 1 $ 34,162.00 PREVIOUS CHANGE ORDER(S): TOTAL OF PREVIOUS CHANGE ORDERS: TOTAL REVISED CONTRACT AMOUNT: $ 3,539,802.10 The original amount of the contract with Ryan Incorporated Central is$3,505,640.10. Change Order No. 1 will increase the original contract amount by a total of$34,162.00;that sum representing less than one percent(0.97%)of the original contract amount.The new contract amount,inclusive of all change orders is$3,539,802.10. OTHER CONTRACT PROVISIONS: All other contract provisions remain the same. CHANGE ORDER No.1 Agreed to this 19th day of June ,2008. Recommended by: PARKS AND RECREATION DEPARTMENT By:Mike Lehman Title: Golf Services Manager Date: 1•7_4• 0S Signature: Vt-l_c..)..s.A. - Accepted by: RYAN INCORPORATED CENTRAL Party of the Second Part(Contractor) By: Adam Ryan Title:Vice President Date: June 19,2008 Signature: �- *". -__\ T Approved by: CITY OF ELGIN Party of the First Part(Owner) By:Olufemi Folarin Title:City Manager Date: A &V61 - aoo8 Signature: '�`Pr∎• - — - a�..+►r F:\Legal Dept\forms\Change Ors-r Form.•. CHANGE ORDER REQUEST CONTRACTOR: DISTRIBUTION: RYAN INCORPORATED CENTRAL © OWNER PO BOX 206 © ARCHITECT JANESVILLE,WI 53547 © FIELD OFFICE PROJECT: CHANGE ORDER#: 1 HIGHLANDS OF ELGIN GOLF COURSE-PHASE II DATE: June 19,2008 OWNER: CONTRACT FOR: CITY OF ELGIN GOLF COURSE CONSTRUCTION 150 DEXTER COURT ELGIN,ILLINOIS 60120 1111 ( ON I R\( I IS 111:12(Ill ( II V\GI:I) \S I OI.I.O\\S: Unit Extended Quantity Unit Price Price 1. Erosion Control:Construction Fence-Deduct (550) LF $ 2.60 $ (1,430.00) 2. Erosion Control:Rip Rap Apron @ Pipe Outlet-Add 3 EA $ 550.00 $ 1,650.00 Erosion Control Subtotal: $ 220.00 3. Drainage:4"Solid-Deduct (340) LF $ 6.05 $ (2,057.00) 4. Drainage:6"Solid-Deduct (230) LF $ 7.70 $ (1,771.00) 5. Drainage:8"Solid-Deduct (285) LF $ 10.60 $ (3,021.00) 6. Drainage: 10"Solid-Deduct (235) LF $ 11.20 $ (2,632.00) 7. Drainage: 12"Solid-Add 715 LF $ 13.20 $ 9,438.00 8. Drainage: 15"Solid-Add 230 LF $ 23.80 $ 5,474.00 9. Drainage: 18"Solid-Add 130 LF $ 31.60 $ 4,108.00 10. Drainage:24"Solid-Add 380 LF $ 45.90 $ 17,442.00 11. Drainage:8"Drain Inlets (7) EA $ 200.00 $ (1,400.00) 12. Drainage: 12"Drain Inlets (13) EA $ 250.00 $ (3,250.00) 13. Drainage: 18"Drain Inlets 16 EA $ 375.00 $ 6,000.00 14. Drainage:24"Drain Inlets 1 EA $ 600.00 $ 600.00 15. Drainage:Existing Tie-Ins-Add 3 EA $ 500.00 $ 1,500.00 Drainage Subtotal: $ 30,431.00 16. Irrigation:6"Mainline-Deduct (300) LF $ 7.75 $ (2,325.00) 17. Irrigation: 8"Mainline-Add 320 LF $ 11.25 $ 3,600.00 18. Irrigation:8"Gate Valve-Add 1 EA $ 850.00 $ 850.00 19. Irrigation:Ductile Iron Fittings New Feed&# 12-Add 1 LS $ 1,570.00 $ 1,570.00 20. Irrigation:#2 Trey Cable-Deduct (4,100) LF $ 4.50 $ (18,450.00) 21. Irrigation:#4 Trey Cable-Add 2,800 LF $ 3.25 $ 9,100.00 22. Irrigation:#6 Trey Cable-Add 2,600 LF $ 3.20 $ 8,320.00 23. Irrigation:#8 Trey Cable-Deduct (1,000) LF $ 2.20 $ (2,200.00) 24. Irrigation:RainBird Comm Cable-Deduct (1,200) LF $ 0.47 $ (564.00) 25. Irrigation:Wire Return/Restocking Fee-Add 1 LS $ 3,610.00 $ 3,610.00 Irrigation Subtotal: $ 3,511.00 Total: $ 34,162.00 Original Contract Sum $ 3,505,640.10 Net Change By Previous Change Orders $ - Contract Sum Prior To This Change Order $ 3,505,640.10 Amount Of This Change Order $ 34,162.00 New Contract Sum Including This Change Order $ 3,539,802.10 Contract Time Will Be Changed By(Days) - OWNER: ARCHITECT: CONTRACTOR: City of Elgin Arthur Schaupeter,GC Architects Ryan Incorporated Central By: By: By:! �\ Date: Date: Date: ' VA . 62? APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT G7O2 (Instructions on reverse side) 4?■ PAGE 1 OF 3 TO(Owner): City of Elgin PROJECT: Highlands of Elgin Golf Course APPLICATION NO:2 Distribution to:150 Dexter Court Golf Construction-Phase II OWNER Elgin,Illinois PERIOD TO:June 18,2008 ARCHITECT Elgin,IL Mr.James CONTRACTOR ATTN:Mr.James Novicki FROM(Contractor): Ryan Incorporated Central VIA(Architect): P.O.Box 206 Janesville,WI 53547 CONTRACT FOR: GOLF COURSE RENOVATION CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for Payment,as shown below,in connection with the Contract. CHANGE ORDER SUMMARY Continuation Sheet,AIA Document G703,is attached. Change Orders approved in ADDITIONS DEDUCTIONS 1.ORIGINAL CONTRACT SUM $ 3,505,340 10 previous months by Owner 2.Net change by Change Orders $ 34,162.00 TOTAL 3.CONTRACT SUM TO DATE(Line 1+2) $ 3,539,502.10 Approved this Month 4.TOTAL COMPLETED&STORED TO DATE $ 1,124.148.00 Number Date Approved (Column G in 0703) 1 19-Jun-08 $ 34,162.00 5.RETAINAGE a. 10%of Completed Work $ 112,414.80 (Column D+Eon 0703) b.10%of Stored Material $ - (Column F on 0703) Total Retainage(Line 5a+5b or TOTALS $ 34,162.00 $ - Total In Column I of 0703) $ 112,414.80 Net change by Change Orders $ 34,162.00_ 6.TOTAL EARNED LESS RETAINAGE. .... $ 1,011,733.20 The undersigned Contractor certifies that to the best of the Contractor's knowledge. (Line 4 less Line 5 Total) information and belief the Work covered by this Application for Payment has been 7.LESS PREVIOUS CERTIFICATE FOR completed in accordance with the Contract Documents,that all amounts have been PAYMENT(Line 6 from prior Certificate) $ 677 236.50 paid by the Contractor for Work for which previous Certificates B.CURRENT PAYMENT DUE $ 334,496.70 for Payment were $ 2$ 5 issued and payments received from the Owner,and that current payment shown 9.BALANCE TO FINISH,PLUS RETAINAGE (Line 3 less Line 6) .��NV.\Q1u� herein is now due. i State of: (.2)/ County of�A oo(-,. =O,�pRY P1J "t1�g/I Subscribed and sworn to before me this l i!day of f u.•..,. .200X // Contractor an In•`par. Central 4 / / Notary Pubf(e._� /4.,,.�:�1rr,��_, JO A. /4 By. /� Date:June 19,2008 My Commission exPiresl<-<o -,� 7—.� c�/ 3 Y�I�OCRt�1/1N ARCHITECT' CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED $ 33141 ' ' a .7° > t (Attached ex Ian . i mou certi ed differs from the amount applied for.) / cP In accordance with the Contract Documents,based on on-site observations and the ( P l/� I,� �/� data comprising the above application,the Architect certifies to the Owner that to the ARCHITECT �-C7 � 1) TF ! GD best of the Architect's knowledge.Information and belief the Work has progressed as By: �•V J,()�j Date: ,)j►1t�OF WIS 4.4.• indicated,the quality if the Work is in accordance with the Contract Documents,and This Certificate is not negotiabl The AMOUNT CERTIFIED is payable only to the the Contractor is entitled to payment of the AMOUNT CERTIFIED. Contractor named herein.Issuance,payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. MA A DOCUMENT 0702-APPUCATION AND CERTIFICATE FOR PAYMENT•MAY 1983 EDITION-AIA(4 1983 Z[ ( G702-1983 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE,N.W.,WASHINGTON.D.C.2006 Su L t 4' �,Ll()S CONTINUATION SHEET AMA DOCUMENT G703 (Instructions on reverse side) PAGE Z.OF 3 PAGES AIA Document G702,APPLICATION AND CERTIFICATE FOR PAYMENT,containing APPLICATION NUMBER: 2 Contractor's signed Certificate is attached. APPLICATION DATE:June 19,2008 In tabulations below,amounts are stated to the nearest dollar. PERIOD TO:June 18,2008 Use Column I on Contracts where variable retainage for line items may apply. ARCHITECT'S PROJECT NO: A B C D E F G H I ITE • SCRIPT•N OF WORK SCH-• LE •ORKCOMPLE • MATERIALS T• AL '" B• • CE RETAINAG NO VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G/C) TO FINISH 10% APPLICATION STORED AND STORED (C-G) (0+8) (NOT IN TO DATE D OR E) , (D+E+F) 1 Mobilization $ 100,000.00 $ 80,000.00 $ 10,000.00 $ - $ 90,000.00 90% $ 10,000.00 $ 9,000.00 2 Layout/Staking $ 36,000.00 $ 10,600.00 $ 10.800.00 $ - $ 21,600.00 60% $ 14,400.00 $ 2,160.00 3 General Tree Clearing $ 9,870.00 $ 2,820.00 $ - $ - $ 2,820.00 29% $ 7,050.00 $ 282.00 4 Wetland Tree Clearing $ 0.00 $ - $ $ - S - 0% $ 0.00 $ - 5 Stabilized Construction Entrance $ 2,640.00 $ 2,640.00 $ - $ - $ 2,640.00 100% $ - $ 264.00 6 Remove Pipe&Concrete on Hole No.15 $ 5,750.00 $ - $ - $ - $ - 0% $ 5,750.00 $ - 7 Construction Fence $ 1,430.00 $ - $ 1,430.00 $ - $ 1,430.00 100% $ - $ 143.00 8 Silt Fence $ 18,270.00 $ 12,470.00 S - $ - $ 12,470.00 68% $ 5,800.00 $ 1,247.00 9 Drain Inlet Protection $ 5,880.00 $ - $ 1,080.00 $ - $ 1,080.00 18% $ 4,800.00 $ 108.00 10 Rip Rap Apron @ Pipe Outlet $ 3,300.00 $ - $ - $ - $ - 0% $ 3,300.00 $ - 11 Temporary Sediment Basin $ 5,500.00 $ - 5 - $ - $ - 0% $ 5.500.00 $ - 12 Excavation&Grading $ 725,800.00 $ 171,900.00 $ 229,200.00 $ - $ 401,100.00 55% $ 324,700.00 $ 40,110.00 13 Field Conditions Allowance $ 0.00 $ - $ - $ - $ - 0% $ 0.00 $ - 14 Shaping $ 162,900.00 $ 8,145.00 $ 16,290.00 $ - $ 24,435.00 15% $ 138,465.00 $ 2,443.50 15 Green Construction $ 244,755.00 $ 5,775.00 $ 7,500.00 $ - $ 13,275.00 5% $ 231,480 00 $ 1,327.50 16 Tee Laser Leveling $ 15,016.50 $ - $ - S - $ - 0% $ 15,016.50 $ - 17 Bunker Construction $ 61,350.00 $ 2,900.00 $ - $ - $ 2,900.00 5% $ 58,450.00 S 290.00 18 Bunker Sand S 50,955.00 $ - $ - $ - $ - 0% $ 50,955.00 $ - 19 Drainage-4"Solid $ 53,421.50 $ 7,375.00 $ 9,597.00 $ - $ 16,972.00 32% $ 36,449.50 $ 1,697.20 20 Drainage-6"Solid S 17,633.00 $ 3,475.00 $ 2,887.00 $ - $ 6,362.00 36% $ 11,271.00 $ 63620 21 Drainage-8"Solid $ 20,988.00 S 6,665.00 $ 4,036.00 $ - $ 10,701.00 51% $ 10,287.00 $ 1,070.10 22 Drainage-10"Solid $ 28,784.00 S 9,650.00 $ 7,847.00 $ - $ 17,497.00 61% $ 11,287.00 $ 1,749.70 23 Drainage-12"Solid S 23,892.00 $ 16,745.00 $ - $ - $ 16,745.00 70% $ 7,147.00 $ 1,674.50 24 Drainage-24"Solid $ 13,770.00 $ - $ - $ - $ - 0% $ 13,770.00 $ - 25 Drainage-8"Nyloplast Inlet $ 3,800.00 $ - $ 400.00 $ - S 400.00 11% $ 3,400.00 $ 40.00 26 Drainage-12"N-12 Riser Inlet S 20,000.00 $ - $ 2,750.00 $ - S 2,750.00 14% S 17,250.00 $ 275.00 27 Drainage-18"N-12 Riser Inlet $ 5,250.00 $ 1,125.00 $ 1,875.00 $ - $ 3,000.00 57% $ 2,250.00 $ 300 00 28 Drainage-Primary Interceptor Drain $ 75,297.30 $ - $ - $ - $ - 0% $ 75,297.30 $ - 29 Drainage-Secondary Interceptor Drain S 38,990.25 $ - $ - $ - $ - 0% $ 38,990.25 $ - 30 Drainage-48"Manhole $ 1,785.00 $ - $ - $ - $ - 0% $ 1,785.00 $ - 31 Drainage-60"Manhole $ 1,785.00 S - $ - S - $ - 0% $ 1,785.00 $ - 32 Drainage-72"Manhole $ 6,820.00 $ - $ - S - $ - 0% $ 6,820,00 $ 33 Drainage-8"Drop Structure $ 0.00 $ - $ - $ - $ - 0% $ 0.00 $ - 34 Drainage-12"Drop Structure $ 0.00 $ - $ - S - $ - 0% $ 0.00 $ - 35 Drainage-24"Drop Structure $ 7,500.00 $ - $ - $ - S - 0% $ 7,500.00 $ - �� 7 CONTINUATION SHEET MA DOCUMENT G703 (Instructions on reverse side) PAGE 3 OF 3 PAGES AIA Document G702,APPLICATION AND CERTIFICATE FOR PAYMENT,containing APPLICATION NUMBER: 2 Contractor's signed Certificate is attached. APPLICATION DATE:June 19,2008 In tabulations below,amounts are stated to the nearest dollar. PERIOD TO:June 18,2008 Use Column I on Contracts where variable retainage for line items may apply. ARCHITECTS PROJECT NO: A B C D E F G H I 1 DE 'IPTIO'OF W•'I< SCH • L- "•' .Y. E i A ERIALS TOTAL % BALANCE R AINAG NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G/C) TO FINISH 10% APPLICATION STORED AND STORED (C-G) (D+E) (NOT IN TO DATE D OR E) (D+E+F) 36 Irrigation S 824,000.00 $ 410,000.00 $ 41,400.00 $ - $ 451,400.00 55% $ 372,600.00 $ 45,140.00 37 Asphalt Cart Path-8'Wide $ 188,232.00 $ - $ - $ - $ - 0% $ 188,232.00 $ - 38 Concrete Curbing-4"High $ 35,500.00 $ - $ - $ - $ 0% $ 35,500.00 $ - 39 Asphalt Cart Path-12'Wide $ 42,500.00 $ - $ - $ - $ - 0% $ 42,500.00 $ - 40 Timber Cart Path Bridge-Hole No.4 North $ 9,250.00 $ - $ - $ - $ - 0% $ 9,250.00 $ - 41 Timber Cart Path Bridge-Hole No.4 South $ 12,950.00 $ - $ - $ - $ - 0% $ 12,950.00 $ - 42 Timber Cart Path Boardwalk-Hole No.3 $ 34,500.00 $ - $ - $ - $ - 0% $ 34,500.00 $ - 43 Finish Grade&Soil Preparation $ 275,950.00 $ - $ - $ - $ - 0% $ 275,950.00 $ - 44 Soil Amending&Fertilization $ 44,736.75 $ - $ - $ - $ - 0% $ 44,736.75 $ - 45 Grassing-Seed Greens $ 3,675.00 $ - $ - $ - $ - 0% S 3,675.00 $ - 46 Grassing-Seed Tees&Fairways $ 28,066.80 $ - S - $ - $ - 0% $ 28,066.80 $ - 47 Grassing-Seed Roughs $ 14,760.00 $ - $ - $ - $ - 0% S 14,760.00 $ - 48 Grassing-Seed Upland Prairie $ 28,045.00 $ - $ - S - $ - 0% $ 28,045.00 $ - 49 Grassing-Seed Upland Prairie&Blanket $ 53,568.00 $ - S - $ - $ - 0% $ 53,568.00 $ - 50 Grassing-Seed Wet Meadow $ 10,176.00 $ - S - $ - $ - 0% $ 10,176.00 $ - 51 Grassing-Seed Vegetative Swale&Blanket $ 2,625.00 $ - $ - $ - $ - 0% $ 2,625.00 $ - 52 Grassing-Sod Allowance $ 43,000.00 $ - $ - $ - $ - 0% $ 43,000.00 $ - 53 Grassing-Seed Rough&Futerra Blanket $ 23,000.00 $ - $ - $ - $ - 0% $ 23,000.00 $ - 54 Grassing-Straw Mulch $ 43,740.00 $ - $ - $ - $ - 0% $ 43,740.00 $ - 55 Grassing-Straw Mulch Crimped $ 17,933.00 $ - $ - $ - S - 0% $ 17,933.00 $ - 56 Change Order No.1 $ 34,162.00 $ - S 24,571.00 $ - $ 24,571.00 72% $ 9,591.00 $ 2,457.10 $ 0.00 $ - S - $ - $ - 0% $ 0.00 $ - $ 3,539,502.10 $ 752,485.00 $ 371,663.00 $ - $ 1,124,148.00 32% $ 2,415,354.10 $ 112,414.80 AIA DOCUMENT G702-APPLICATION AND CERTIFICATE FOR PAYMENT-MAY 1983 EDITION-ALA @ 1983 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE,N.W..WASHINGTON,D.C.2006 0703-1983 ae://'. ATTACHMENT A * * y * goat * — * 1 RANDY W. TRULL Golf Project Management June 23,2008 Mr. Mike Lehman Director of Golf City of Elgin, IL Re: Highlands of Elgin Golf Course: Phase II -Change Order#1 Mike, Attached you will find Change Order#1 for the contract for construction of the Highlands Golf Course–Phase II. The changes reflected in this Change Order include a net addition of$30,431.00 for modifications of the drainage system. These changes are based on field analysis performed after execution of the contract.The project engineer has made recommendations to increase the size of some proposed pipe and add some additional catch basin inlets.The majority of cost for drainage is related to the discovery that run-off from the existing clubhouse parking area and practice facility was released on the proposed 18 green and 12 tee areas.It was necessary to intercept this run-off an upsize downstream proposed pipes to handle the additional flows. The Change Order reflects also a net addition of$3,511.00 for modifications of the irrigation system.The City requested the addition of a"feed"off the irrigation system to provide future service to the adjacent"Sports Complex".This necessitated the up-sizing of the proposed mainline resulting in a net cost increase of$1,275.00 for pipe plus $850.00 for an additional gate valve(a total cost of$2,125.00 attributable to the"SSports Complex".The balance of the additional cost is the result of field studies relating to the location of wires installed during construction of Phase I.Due to snow cover on the ground at the time the irrigation plan was being produced,the irrigation designer was unable to locate the existing wire locations.After execution of the contract,the existing wires were located and it was determined that additional wire is required and in some instances,resizing of the wire plan was necessary. Change Order#1 results in a net increase of$34,162.00 added to the contract price.We will of course, seek to identify value-engineering opportunities to generate savings to off- set this additional cost. Sincerely yours, (/1/4_...? 7-4 Randy Trull Golf Project Manager 10503 La Costa Dr.•Austin,TX 78747•512-292-1289•Fax 512-292-4239•Mobile 512-964-1418•E-Mail rwtrull@aol.cont -V 1 4. = , T :. ,f.,August 7, 2008 �- .., : .v TO: Mayor and Members of the City Council -.'-° FROM: Olufemi Folarin, City Manager Randy Reopelle, Parks and Recreation Director SUBJECT: Change Order No. 1 for the Construction of the Highlands Phase II Golf Course PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorization of Change Order No. 1 with Ryan Central, Inc. for the construction of The Highlands Phase II Golf Course. RECOMMENDATION It is recommended that the City Council approve the execution of Change Order No. 1 with Ryan Central, Inc. for the Highlands Phase II Golf Course in the amount of$34,162. BACKGROUND On April 18, 2008, the City Council awarded a bid to Ryan Central, Inc. in the amount of $3,505,640.10 to construct the Highlands of Elgin Phase II golf holes around the quarry to the east of the new holes which were opened in 2002. Change Order No. 1 provides for a number of different changes related to drainage and the irrigation system. The majority of the change order is for modifications to the quantities of drain pipe and size of drain inlets due to field conditions and runoff from the existing parking lot. The secondary source of the change order is for irrigation wiring and providing an accommodation to allow the Sports Complex to share the golf course's irrigation system and water. This accommodation will allow the Sports Complex to no longer utilize City water, which costs approximately$30,000 per year. Change Order No. 1 will increase the contract by $34,162. The new contract amount, inclusive of Change Order No. 1, is $3,539,802.10. A copy of Change Order No. 1 is attached and outlined by our contracted project manager, Randy Trull. Mr. Trull's outline is identified as Attachment A. Change Order No.1 for the Construction of the Highlands Phase II Golf Course August 7, 2008 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Highlands of Elgin Golf Leadership Team FINANCIAL IMPACT The cost of Change Order No. 1 with Ryan Central Inc. totals $34,162. There are sufficient funds budgeted ($6,315,000) and available ($586,254) in account number 368-0000-795.92-32, Capital Landscape, project number 509637, Highlands Phase 2 Construction„ to fund Change Order No. 1. LEGAL IMPACT None ALTERNATIVES 1. The City Council may choose to approve Change Order No. 1 with Ryan Central, Inc. in the amount of$34,162, as recommended. 2. The City Council may choose not to approve Change Order No. 1 with Ryan Central, Inc. in the amount of$34,162, as recommended. Respectfully submitted for Council consideration. M1 Attachments