08-193 Resolution No. 08-193
RESOLUTION
AUTHORIZING EXECUTION OF A HIGHWAY PERMIT WITH KANE COUNTY
FOR BOWES CREEK COUNTRY CLUB ACCESS AND INTERSECTION
IMPROVEMENTS AT CORRON ROAD AND CONGRESSIONAL PARKWAY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Ed Schock,Mayor,be and is hereby authorized and directed to execute a Highway Permit on behalf
of the City of Elgin with the Kane County Division of Transportation for Bowes Creek Country Club
Access and Intersection Improvements at Corron Road and Congressional Parkway,a copy of which
is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: August 27, 2008
Adopted: August 27, 2008
Omnibus Vote: Yeas: 4 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
• Kane County Division of Transportation �e >,
4, .., g.
Highway Permit
41W011 Burlington Road,St Charles,IL 60175
Phone(630)584-1171 Fax(630)584-5239
PERMIT INFORMATION
Permit Number TA-2006-0285 Issuance Date
Permit Type Expiration Date Comments
Major Access Congressional Pkwy for Bowes Creek County Club Phase II
Subdivision access
•
Right-of-Way Alteration 07107/2009
DESCRIPTION OF PERMITTED IMPROVEMENTS
A major access permit is hereby granted to serve the Bowes Creek Country Club Phase II Subdivision on the east side of
Corron Road(Congressional Parkway),approximately 700 feet south of Sturbridge Parkway in Elgin,IL. An access on the
west side of Corron Road will align with Congressional Parkway and serve the Stonebrook Subdivision in the future,but this
major access will be permitted in the future under a separate permit.
The roadway improvements will involve the widening of Corron Road to provide right turn lanes and left turn lanes at
Congressional Parkway/future Stonebrook Subdivion access and at Sturbridge Parkway. The work shall include all
appurtenant work,including but not limited to hot mix asphalt,curb and gutter installation,ditch grading,bituminous and
aggregate shoulder construction,epoxy pavement marking,recessed pavement markers,beacon lighting,and signage to
complete the intersection improvements. All work shall be in accordance with the following approved plans:ROAD
IMPROVEMENT PLANS for CORRON ROAD IMPROVEMENTS(revised 2-20-08),prepared by Cowhey Gudmundson Leder,
Ltd.
Unless written approval is granted from both the Kane County Division of Transportation and the City of Elgin,a gate will be
maintained between the Bowes Creek Country Club Subdivision and the Sturbridge Subdivision. Traffic flow will not be
allowed between these two subdivisions.
•
DEVELOPMENT INFORMATION
Development Name Bowes Creek CC Sub.--Corron Access
Land Use
Township Plato
Section 35
Highway Name Corron Rd
Parcel Number • - -
Construction Cost Estimate $891,144.13
Work Order Number
Permittee
Name David Cumming Main Phone (847)590-5100
Company/Title Toll Bros.Inc. Secondary Phone (847)760-6550
Street Address 1153 West Dundee Drive,Suite 160 Fax (647)590-5640
City/State/Zip Arlington Height: IL 60004 Email dcumming @tollbrothersinc.c<
Municipal Representative
Name Olufemi Folarin Main Phone (847)931-5930
Company/Title City of Elgin Secondary Phone (630)768-2572
Street Address 150 Dexter Court Fax (847)931-5610
City/State/Zip Elgin IL 60120 Email
Permit Dept.Contact
Name Kurt E.Nika,P.E. Main Phone (630)406-7372
Company/Title Chief of Permitting Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-5239
City/State/Zip St Charles IL 60175 Email nikakurt@co.kane.il.us
• Kane County Division of Transportation
/44,1;'\
Highway Permit r 3
41W011 Burlington Road,St Charles,IL 60175 �'Ar
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Phone(630)584-1171 Fax(630)584-5239
Construction Dept.Contact
Name John Guddendorf Main Phone (630)406-7382
Company/Title Sr.Construction Manager Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-5265
City/State/Zip St Charles IL 60175 Email GuddendorfJohn@co.kane.il.i
County Consultant Rd Imp
Name Doug Paulus Main Phone (847)697-6700
Company/Title Hampton Lenzini&Renwick Secondary Phone ( ) -
Street Address 380 Shepard Dr Fax (847)697-6753
City/State/Zip Elgin IL 60120-7011 Email dpaulusl @hlr.com
County Consultant Drainage
Name Rick Woodford Main Phone (630)551-1551
Company/Title Civil Engineering Services Secondary Phone (630)768-2572
Street Address 700 E.Diehl Rd Ste 180 Fax (630)577-1574
City/State/Zip Naperville • IL 60563 Email rwoodford@civilesi.com
GENERAL REQUIREMENTS
1 Permittee is authorized to perform work in the County highway right-of-way to construct Improvements.
2 The County will not participate in any extra work that may arise from this Improvement.
3 The County Permit Department and/or Consultant shall oversee the Improvement in the interest of the County. The
County and/or the County Consultant is not responsible for coordinating the Permittee's materials consultant for
testing on this project.The Permittee will be responsible for the layout of the project.
4 No work is authorized to start until all of the Pre-Construction Requirements have been met.
5 No work activities that disrupt traffic are allowed before 9:00 am or after 3:00 pm.Extended work hours are allowed
approved by the County and:a)Work is done from behind the barricades and traffic is not disrupted.b)It is proven
that extended hours will result in the completion of the Improvements significantly ahead of the County approved
schedule.
6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule.
7 An updated schedule shall be submitted to the County every two weeks at site meeting.
8 All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work started.
9 Construction and other related activities of this permit shall not at any time or under any circumstances,create any
hazard to the motoring public.
10 The terms,provisions,and conditions of this permit shall apply to the successors or assigns.
11 Contractors must have a copy of this permit at the job site for inspection by the County.
12 The County Permit Department and/or County Consultant shall be notified at least 48 hours in advance of the startir
date of any work on any right-of-way,proof rolls,asphalt work,changes in traffic flow.
13 The Permittee is responsible for damages of any County owned facility within the construction limits of the permitted
activity within the County right-of-way.
14 All work performed shall comply with the Kane County Stormwater Ordinance,latest version.
15 All debris placed or tracked in the County Highway right-of-way shall be removed immediately and properly dispose
PRE-CONSTRUCTION REQUIREMENTS
1 The County receives and approves a progress schedule for the Improvements.
i"
Kane County Division of Transportation
Highway Permit • .1)
ill
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41 WO1 i Burlington Road,St Charles,IL 60175 ��' 4
Phone(630)584-1171 Fax(630)584-5239
2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(if applicable),
Permittee and Permittee's Contractor.
3 Certificates of Insurance from the Permittee,contractor,and sub-contractors naming the County of Kane and the
County's Consultant(if applicable)as additionally named insured.
4 Advanced Warning Signage and/or message board shall be posted by the Permittee and Kane County will prepare
the press release notice(s)which will be published at least 72 hours prior to the start of construction. Notifications
shall communicate the date when construction will start and the duration of the project.
5 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control
maintenance contractor.
TRAFFIC CONTROL REQUIREMENTS
1 The County's approval Is required for any lane closure.Advanced warning signage and/or message boards shall be
posted at least 3 days in advance of construction activities that will cause significant disruption(i.e.work changing
from one side of street to the other,lane closures,etc.)to the motoring public.
2 The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in
accordance with the Illinois Department of Transportation standards the Manual of Uniform Traffic Control Devices t
highway construction and approved engineering plans.
3 The flow of traffic shall not be hindered at any time,unless authorized by the County.
4 The County shall limit work activities in the highway right-of-way if it is determined that such limitations are necessat
to ensure the safety and efficiency of the motoring public.
5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this
Permit including future changes in operation and traffic movements needed because of improvements to or changin
conditions of the County Highway.
REQUIREMENTS FOR CONSTRUCTION ACTIVITY
No equipment(i.e.trenchers,backhoes,etc.)is authorized to operate on the pavement of the roadway and shall be
operated outside the shoulders of the roadway unless pre-approved by the County.
2 No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway.
3 All disturbed areas in or adjacent to the highway right-of-way shall be properly barricaded overnight,on weekends,
and on days when no work is being performed.Barricades shall be up and in conformance of the Illinois Departmen
of Transportation standards at all times.
4 Unprotected open trenches are not allowed.
5 The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field
conditions,highway maintenance,or safety problems that become apparent during construction.
6 The Permittee shall receive approval from the County for field changes needed prior to their implementation.
7 Pavement saw cutting is required when there is damage resulting from work activities,along edge of pavement for
widening,or as directed by the County.
8 The Permittee is responsible during construction for maintenance and upkeep of the right-of-way,vicinity highway
pavement,Improvements and other items as deemed necessary by the County.This includes,but is not limited to,
removal of mud and debris from highway surface,and the maintenance of drainage systems and turf areas.
9 The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control
devices as provided in approved Improvement plans.
10 The Improvements and work activities required to construct such shall not interfere with natural drainage of the road
and the right-of-way.
•
i
Kane County Division of Transportation ,
Highway Permit 4
41W011 Burlington Road,St Charles,IL 60175 "
Phone(630)584-1171 Fax(630)584-5239
11 The Improvements and work activities required to construct such shall not interfere with other area highway
construction or maintenance projects.
12 Trees or shrubbery shall not be removed,cut,trimmed,or disturbed within the highway right-of-way without the
approval of the County.
13 All permanent road signage shall be erected before roadways and accesses are opened to the motoring public.
14 Work shall be done on one side of the roadway at a time.
15 Proof roll acceptance of the sub-grade/sub-base by the County is required prior to paving operations.The Permittee
may be required by the County to perform proof rolls after rain events.
16 The County shall suspend construction activities and require a winterization plan if pavement improvements cannot
be completed by November 15th,as determined by the County.The winterization plan shall require: a.Pavement
marking with epoxy paint.b.Road surface shall be smooth with feathering of pavement at ends of the project.c.
Road signage as required by the County on permanent posts.d.Shoulders shall be compacted and level with the
roadway pavement.e.Erosion control shall be put in place.f.Monitoring of pavement and shoulder conditions even
two weeks,or after a snow removal operation.This may require additional pavement markings or other remedial wo
as required by the County to insure the safety of the motoring public.
17 The Permittee is responsible for any required signs associated with the safe travel of the motoring public through thr
construction zone.
PAVING OPERATIONS
1 Fresh Oil Ahead signs shall be erected approximately 500 feet in advance of each end of the area to be primed and
surfaced at least 24 hours prior to applying bituminous materials(prime coat)and aggregate(prime coat). Addition;
signs shall be installed for ali side roads within the area to be primed. If the area to be primed does not begin at the
intersection of two roads an additional sign shall be installed at the nearest intersection preceding the area to be
primed.
2 All signs shall remain in place until the leveling binder course has been placed or until the prime coat has fully curet
as determined by the County.
3 Signage shall have minimum dimensions of 48 inches by 48 inches,black lettering and border,and orange reflective
background.Trained personnel are to be stationed to control traffic at all intersections and crossroads until prime cc
has cured.
4 No priming shall be performed unless the pavement is dry and conditions are forecast to be dry immediately prior to
the start of priming.
5 The lane being primed shall be closed to traffic until the binder prime has cured and pavement markings have been
placed.
6 Compliance with Sections 404,405 and 406 of the Road and Bridge Construction Manual is required.
7 Hot Mix Asphalt base course shall be in accordance with latest edition of the Standard Specifications for the Road
and Bridge Construction.Supplemental Specifications and Recurring Special Provisions.
8 Asphalt surface mix'padding"shall be placed at the transition between the new and existing pavement.
9 Pavement markings shall be placed on the level binder or surface coarse prior to opening to traffic.
AUTHORIZATION FOR PUBLIC USE OF ACCESS
1 Major access to the Bowes Creek Country Club Subdivision via Corron Road will not be permitted for public access
until the Improvements have been completed and accepted by the County. The roadway improvements are to be
fully functional by 12-31-08.
2 Access shall be closed and barricaded until the County authorizes the use of the public access.
3 The County reserves the right to close,restrict or modify the Major Access if it is determined by the County to be
unsafe,detrimental to traffic flow or if future roadway improvements require its removal or relocation,
SPECIAL
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Kane County Division of Transportation
•
Highway Permit ,'
74,V.Z.
41W011 Burlington Road,St Charles,IL 60175 n .••
Phone(630)584-1171 Fax(630)584-5239
5 The access shall be constructed perpendicular to the County Highway up to the right-of-way line.
7 No paver block or concrete approaches are allowed in the County right-of-way,unless prior written approval is
obtained from the County Engineer.
9 Loading or unloading of equipment or supplies will not be allowed in the County Highway right-of-way.
10 No equipment will be allowed to park along the County Highway right-of-way that will block or hinder traffic or sight
lines.
12 At the end of the project the County will require an"As Built"set of plans.These plans shall include all changes that
have been done in the field to complete the project.The improvements shall be tied in to the State Plane Coordinati
System-Zone IL.E and North American Datum 83(NAD83). The record drawings shall be submitted in the form of
burned CD,as follows:a)Drawing format shall be Micro Station(.dgn)and/or AutoCad(.dwg);b)Plan sheets shall I
included as a collection of scanned files or images as Tagged Information File Format(.tif)files.
15 The Kane County Traffic section will be provided a detailed signage plan for the portion of the County road in Kane
County described in the DESCRIPTION SECTION of this permit.A schedule of the required signs will be provided
with a marked plan.The Kane County Division of Transportation Sign Shop will install all the required signs in the
Kane County right-of-way and the permit applicant will be responsible to pay for the Installation at a cost of
approximately$225.00 per sign.The cost will be included in the Fees section of the Permit and invoiced.
16 Any trees,bushes or shrubs that restricts site distance for the access,shall be trimmed back or removed.
17 Failure to complete the construction of the access described in this permit within one year of permit issuance date w
result in the Permittee to re-apply for the access request.
18 Right-of-way markers shall be installed along the property's frontage of all County Highways.The makers shall be s■
In accordance with Illinois Dept.of Transportation(IDOT)Standard 666001,Method B.
REQUIREMENTS OF THE MUNICIPALITY
1 The Municipality shall ensure that the owner of the development maintains Congressional Parkway. Maintenance
consists of upkeep of roadway striping,signage,and pavement conditions.
ENFORCEMENT AND SECURITY
1 The Permittee shall pay any vehicular damage claims related to paving materials that the County deems to be caus,
by a failure of the Permittee to follow the requirements of the Paving Requirements section of this permit.The Count
shall cause payment of the claim plus processing costs to be made from the letter of credit for this permit if the
Permittee fails to pay the claim as directed by the County.The County Engineer shall have the final decision on any
claim against the contractor for non-compliance.
2 Reduction in the letter of credit or highway bond will not be granted if any previous bills have not been paid.
3 Violation of any condition of this permit may result in the suspension or revocation of the Temporary Construction
Access permit(TA-2006-0090).
4 The County shall suspend this permit without notice if any conditions are not followed.
5 The County shall suspend this permit due to a lack of progress.
6 The County has the right to modify the letter of credit or highway bond for this permit to cure defaults(i.e.engineerir
review costs,construction observation,work activity deficiencies,improvement deficiencies,claims for prime
damage,utility relocations,etc.).
7 The Permittee shall not perform any work or participate in any activity that is beyond the scope of this permit.
MAINTENANCE&RELOCATION RESPONSIBILITIES
1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with its normal
maintenance policies,the drainage system including ditches,pavement widening including turning lanes,pavement
markings and traffic control devices,curb and/or gutters,shoulders and turf area located within the right-of-way of th
County Highway.
2 The Permittee,after completion and acceptance of the Improvements,may provide additional mowing of turf areas t
needed or provide other maintenance operations such as removing garbage and debris.
Kane County Division of Transportation G �
or 07
Highway Permit N,
41W011 Burlington Road,St Charles,IL 60175 7`110-1
Phone(630)584-1171 Fax(630)584-5239 ;74.
3 The Permittee,after completion and acceptance of the Improvements,shall be responsible for the removal of snow,
ice,gravel,and other debris from the paved surface on the Major/minor/minimum/ag access and all other access
•roadways to or from the County Highways keeping Major/minor/minimum/ag access in a safe condition for the
motoring public.
4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the
Improvements.
CLAIMS,LIEN&LIABILITY
1 The Permittee,its successors,grantees and assigns,covenants and agrees that it will not let or permit or suffer any
lien to be put,placed upon,arise or accrue against the right-of-way or funds of the County in favor of any person or
persons,individual or corporate,furnishing labor or material in any work contemplated herein.Permittee,Its
successors,grantees and assigns,further covenants and agrees to hold said right-of-way and/or funds of the Count
free from any and all liens,or rights or claims of lien which might arise or accrue under or be based upon any
Mechanic's Lien Law of the State of Illinois either now in force or to be enacted.All contracts and agreements that
may be made by Permittee or Permittee's contractor relating to any work herein proposed shall expressly state that
the interest and reversion of the County in and to said right-of-way or funds shall be wholly free from and not subjec
to any lien or claim of any contractor,subcontractor,mechanic,material man or laborer whether passed upon any
law,regulation of the State of Illinois,or any other authority,now in force or hereafter to be enacted,and Permittee<
Permittee's contractor also agrees and covenants that it will not enter into any contract for such work which shall nol
in express terms contain the aforesaid provisions.The County does not allow without a permit,alteration work in the
highway right-of-way after the acceptance of the Improvements.
2 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or
privilege over any right-of-way or any part of any road which may be under the control or ownership of some other
entity,individual or jurisdictional body or to release Permittee from compliance with the provisions of any laws or
statutes relating to such construction.
3 The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify,
defend and hold harmless the County,including their elected and duly appointed officials,employees and
representatives from and against any and all claims,suits,actions,losses,expenses,damages,injuries,deaths,
judgments,and demands arising from and relating to the construction and other related activities.
4 The Permittee and all persons involved in the construction and other related activities of this permit shall pay all
damages,judgments,costs and expenses,including attorney fees and court costs in connection with or resulting
from the construction and other related activities of this permit regardless of any limitations of insurance coverage.
5 The Permittee shall be responsible for the repair of any damage to highway facilities and/or facilities of others locate
within the County Highway right-of-way caused by the construction of this permit or Improvements to the property
served by this Permit. This includes,but is not limited to,the highway pavement,shoulders,ditch lines and signage
Permit Number. TA-2006-0285
Total Fees: $4,500.00
THE UNDERSIGNED PERMITTEE/APPLICANT AGREES TO FOLLOW ALL REQUIREMENTS OF THIS PERMIT AND THE KANE
COUNTY ACCESS CONTROL REGULATIONS.
All Permittee signatures not signed in the Kane County Division of Transportation office must be NOTARIZED before the
County will accept and issue the Permit.
' Kane County Division of Transportation N"„,c0 ,,,,,,
Highway Permit 1..�' �.r%
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41W011 Burlington Road,St Charles,IL 60175 Wr��uyt"
Phone(630)584-1171 Fax(630)584-5239
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Permittee or Authorized Representative(Please Print) ignature Date
Permittee or Authorized Representative(Please Print) Signature Date
ED SCHoCk ,ihA eK - 81, --/fog
Authorized Municipal Officer(Please Print Signature SCROC.IC i/4111,6011t. Date
•
Carl Schoedel, P.E.County Engineer
Authorized County Officer(Please Print) Signature Date
,
EXHIBIT B
LOCATION MAP
Corron Road & Congressional Parkway
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August 7, 2008 ll e
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TO: Mayor and Members of the City Council
tiZ
FROM: Olufemi Folarin, City Manager
Joseph Evers, P.E., City Engineer
SUBJECT: Kane County Highway Permit, Bowes Creek Country Club
Access and Intersection Improvements at Corron Road & Congressional Parkway
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider a Kane County Division of Transportation (KDOT) highway permit with
respect to a proposed access and intersection improvements at Corron Road and Congressional
Parkway as part of the Bowes Creek Country Club Subdivision.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute the highway
permit with the KDOT as authorized Municipal Officer allowing access and the installation of
intersection improvements at Corron Road and Congressional Parkway.
BACKGROUND
Toll Brothers, Inc., the developer of the Bowes Creek Country Club Subdivision, has requested
permanent access to Corron Road, which is under the jurisdiction of KDOT, via Congressional
Parkway. Congressional Parkway is being constructed as part of the Bowes Creek Country Club
Phase II Subdivision. KDOT's access permit requires that roadway improvements be made to
Corron Road and that the City execute the "Municipal Official" certificate acknowledging the
City's responsibility for maintenance of Congressional Parkway once it has been completed and
accepted by the City. An additional condition of the permit is that the connection from the
county's Sturbridge Subdivision and the Bowes Creek Country Club Subdivision be gated and
no traffic allowed unless written permission is granted from KDOT.
A copy of the permit (Exhibit A) and a location map (Exhibit B) are attached.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
1
KCDOT Permit—Access at Corron Road & Congressional Parkway
August 7, 2008
Page 2
FINANCIAL IMPACT
The cost to install the roadway improvements will be paid for by Toll Brothers, Inc. The City
will be responsible for the maintenance costs associated with Congressional Parkway once it is
completed and accepted by the City. The City will not be responsible for the maintenance costs
of the improvements within Kane County's right-of-way.
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to authorize the execution of the Highway Permit as
recommended.
2. The City Council may choose not to authorize the execution of the Highway Permit.
Respectfully submitted for Council consideration.
do
Attachments