08-187 Resolution No. 08-187
RESOLUTION
APPROVING CHANGE ORDER NO. 4 IN THE CONTRACT WITH
LAMP INC. FOR CONSTRUCTION MANAGEMENT SERVICES
FOR FIRE STATION 7
WHEREAS, the City of Elgin has heretofore entered into a contract with Lamp, Inc. for
construction management services for Fire Station 7; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 4, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No.4,a copy of which is attached hereto and made a part hereof by reference.
s/Robert Gilliam
Robert Gilliam, Mayor Pro Tern
Presented: August 13, 2008
Adopted: August 13, 2008
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
Change Order
City of Elgin
ELGIN,ILLINOIS
PROJECT 289506
CHANGE ORDER No. 4
CONTRACT: Construction of Fire Station 7 (RFP No. 06-017)
SCOPE: On April 28,2006,the City Council awarded a contract to Lamp Incorporated for the construc-
tion management of Fire Station#7 totaling$360,550.00. At the time of the initial interview with Lamp
Incorporated,Fire Station#7 square footage was 12,000 square feet.
Fire Station#7 final construction square footage is 20,885 square feet, began construction in May 2007,
and the current project budget is $5,432,443. Lamp Incorporated is requesting an increase in the Gen-
eral Conditions services of$20,395.90 to cover the cost of increased wages based upon the revised pro-
ject starting date from the original date of September 2006. The current construction cost of the
additional
has increased the Construction Fee by $34,489.84. Lamp Incorporated is not requesting y
fees for the Pre-construction phase of their contract
�c The ontract.remaining��amount the�request from for
Lamp,
vices paid for by Lamp, Inc.that are not Part
Inc. is$62,325.74.
REASONS FOR CHANGE: Change Order No. 4 is in the best interest of the city and is authorized by
law. The necessity for the change was unforeseen at the time the contract was originally executed. The
changes contemplated in Change Order No. 4 are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as
to scope and costs to include the additional masonry services associated with preparing the building for
cold weather construction.
ORIGINAL CONTRACT AMOUNT: $360,550
CHANGE ORDER No. 4
Change in building scope and budget $62,325.74
TOTAL FOR CHANGE ORDER NO.4 ADD $62,325.74
PREVIOUS CHANGE ORDER(S): $0
Change Order No.
TOTAL OF PREVIOUS CHANGE ORDERS: ADD $0
TOTAL REVISED CONTRACT AMOUNT: $422,875.74
The original amount of the contract with Lamp, Inc. is$360,550. Change Order No. 4 totaling
$62,325.74 will increase the original contract amount by a total of$62,325.74,that sum representing
seventeen and three tenths percent(17.3 %)of the original contract amount. The new contract amount,
inclusive of all change orders is$422,875.74.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No.4
July 10,2008
Agreed to this 10th day of July,2008-
Recommended by:
Fire Department
By: Mike Baker
Title: Assistant Fire Chief
Date: - -7
Signature:
Accepted by:
Lamp,Inc.
Party of the Second Part(Contractor)
By. a La
►�
Acl f ' $Sa jes Title: � e Date:Signa
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Olufemi Folarin
Title: City Manager
Date:
Signature:
July 3, 2008
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
John Henrici, Fire Chief
SUBJECT: Change Order No. 4 for the Construction of Fire Station 7
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorizing Change Order No. 4 to the contract with Lamp, Inc. for
construction management services for Fire Station 7.
RECOMMENDATION
It is recommended that the City Council authorize the execution of Change Order No. 4 to the
contract with Lamp, Inc. for construction management services for Fire Station 7 in the amount
of$62,326.
BACKGROUND
On April 28, 2006, the City Council awarded a contract to Lamp Inc. for the construction
management of Fire Station 7 totaling $360,550. At the time of the initial interview with Lamp
Inc., Fire Station 7 square footage was 12,000 square feet. Project delays due to land acquisition
changed the initial groundbreaking date from September 2006 to May 2007. This delay was
outside of the agreement with Lamp, Inc. and resulted in an increase in labor costs as part of their
General Conditions portion of the contract. During this time, the scope of the project changed to
include the addition of a Vehicle Maintenance Division area which increased the scope of the
project to the final 20,885 square feet.
The construction management services contract is a three part contract which is based upon
project schedule and construction cost. The first part of the contract is Pre-construction services
which cover budgeting, planning, and bidding. The second part of the contract is the General
Conditions services which covers the management of the construction project. The third part of
the contract is the Construction Fee which covers Lamp Inc.'s office overhead.
The current project budget is $5,432,443. Lamp Inc. is requesting an increase in the General
Conditions services of$20,395.90 to cover the cost of increased wages as a result of the delayed
Change Order No. 4 for Construction Management Services for Fire Station 7
July 3, 2008
Page 2
project starting date from the original date of September 2006 to May 2007. The current project
construction cost has increased the Construction Fee by $34,489.84 due to the increased size of
the building. Lamp Inc. is not requesting any additional fees for the Pre-construction phase of
their contract. The remaining $7,440 of the change order is for services paid for by Lamp, Inc.
The total amount of the request is $62,325.74.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The total cost of Change Order No. 4 with Lamp, Inc. is $62,325.74. The total budget for this
project is $5,432,443 with $5,198,129 spent and/or encumbered to date. There are sufficient
funds budgeted ($4,918,600) and available ($85,541) in the 2008 Riverboat Lease Fund, account
number 276-0000-791.92-36, "Capital Additions/Buildings and Structures," project 289506,
"Fire Station 7" for the change order.
LEGAL IMPACT
None
ALTERNATIVES
1. The Council may choose to approve Change Order No. 4 with Lamp, Inc. for
construction management services for Fire Station 7 in the amount of$62,326.
2. The Council may choose not to approve Change Order No. 4 with Lamp, Inc. for
construction management services for Fire Station 7 in the amount of$62,326.
Respectfully submitted for Council consideration.
JH/wmb
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