08-171 Resolution No. 08-171
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 3 TO THE AGREEMENT
WITH STANLEY CONSULTANTS, INC.
FOR STREET SIGN INVENTORY AND UPGRADE PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin, City Manager and Diane Robertson, City Clerk,be and are hereby authorized and
directed to execute Amendment No. 3 to the agreement with Stanley Consultants,Inc.,for street sign
inventory and upgrade project, a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: July 9, 2008
Adopted: July 9, 2008
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
.. THIRD AMENDMENT AGREEMENT
This Third and Final Amendment Agreement is made and entered
into this CV"'‘ day of 5.%,\:5 , 2008, by and between the
CITY of ELGIN, an Illinois municipal corporation (hereinafter
referred to as "CITY" ) and STANLEY CONSULTANTS, INC. , an
Illinois corporation (hereinafter referred to as "ENGINEER" ) .
WHEREAS, the parties hereto have previously entered into an
agreement dated May 11, 2005, for the ENGINEER to furnish certain
professional services in connection with the Street Sign
Inventory and Replacement Project (hereinafter referred to as
"Original Agreement" ) ; and
WHEREAS, the parties have previously entered into a First
Amendment Agreement dated August 23 , 2006, providing for certain
amendments to the Original Agreement (hereinafter referred to as
the "First Amendment Agreement" ) ; and a Second Amendment
Agreement (hereinafter referred to as "Second Amendment
Agreement" ) dated May 2 , 2007 ; and
WHEREAS, the parties hereto have each determined it to be in
their best interests to further amend the Original Agreement as
previously amended by the First Amendment Agreement and Second
Amendment Agreement to provide for additional data collection
services by the ENGINEER;
NOW, THEREFORE, for and in consideration of the mutual promises
and covenants contained herein, the receipt and sufficiency of
which are hereby mutually acknowledged, the parties hereto agree
as follows :
1 . Attachment "A" of the original agreement entitled "Scope of
Services" is hereby further amended by adding the following
additional services thereto to be provided pursuant to this
Third Amendment Agreement as follows :
• 2008 Sign Inventory Work including evaluation of
existing sign conditions.
• Input of 2008 sign inventory into CASSWORKS.
2 . Paragraph IV of the Original Agreement as amended by the
First Amendment Agreement and the Second Amendment Agreement
entitled "Payments to the Engineer" is hereby further amended by
further amending Paragraph D thereof to include the following:
Notwithstanding anything to the contrary in this
subparagraph D, payment to the ENGINEER for Program Year
2008 shall total $100, 000 for additional data collection
and sign inventory work to be provided pursuant to the
Second Amendment Agreement . Those costs are outlined in
Attachment C of this agreement . The total maximum contract
fee of $325, 000 for the years 2005 through 2008 shall
remain the same as amended in the First Amendment
Agreement .
3 . The services to be provided by the ENGINEER pursuant to this
Third Amendment Agreement shall be commenced upon execution of
this Third Amendment Agreement and shall be completed by the
ENGINEER as soon as is reasonably practicable but in no event
later than November 30, 2008 .
4 . In the event of any conflict between the terms of this Third
Amendment Agreement and the terms of the Original Agreement and
the First and Second Amendment Agreements, the terms of this
Third (Final) Amendment Agreement shall control .
5 . That except as amended by the First and Second Amendment
Agreements, and this Third Amendment Agreement, the terms of the
Original Agreement between the ENGINEER and the CITY shall
remain in full force and effect .
6 . The changes to the Original Agreement, as previously amended
by the First and Second Amendment Agreements, provided by this
Third Amendment Agreement are germane to the original contract
as signed and the changes provided for herein are in the best
interests of the City and are authorized by law.
7 . The Original Agreement as amended by the First and Second
Amendment Agreements, and as amended by this Third Amendment
Agreement, is acknowledged by the ENGINEER and the CITY to be
enforceable pursuant to all of the terms of the Agreement as so
amended, including but not limited to, Attachment A of the
original agreement .
IN WITNESS WHEREOF, the parties hereto have entered into and
executed this Second Amendment Agreement on the date and year
first written above .
CITY OF ELGIN STANLEY CONSULTANTS, INC.
Nik
By tillh 11116' .. w By
Olufemi ' .larin Bruce H. Worth, on
City Man - Vice-President
At est :
City CLerk
Attachment C
City of Elgin
Street Sign Inventory and Upgrade Program -Year 2008
4/4/08
Estimated Hours
GIS
TASK Principal Proj.Mgr. Engr. Specialist Technician Jr.Tech. Total MH Total Cost
Database updates/Administration
QA/QC 24 24 $2,736
Database updates 22 22 $2,508
Field crew coordination 55 55 $6,270
Administration 30 30 $5,344
Subtotal $16,858
Meetings with City
Coordination meetings(2 mtg) 8 8 16 $2,741
Subtotal $2,741
Data Collection 550 550 1100 $72,575
Total Hours 8 38 0 101 550 550 1247
%Total Man-Hours 1% 3% 0% 8% 44% 44%
Labor Cost $462 $2,375 $0 $4,040 $14,850 $10,615
Labor Cost x Multiplier $92,174
Direct Costs $2,826
RJN Engineers(Cassworks downloads) $5,000
TOTAL 1247 $100,000
f
• "K
June 19, 2008 e
' '
TO: Mayor and Members of the City Council f ,
FROM: Olufemi Folarin, City Manager
John Loete, Public Works Director
SUBJECT: Third and Final Amendment to Engineering Service Agreement with Stanley
Consultants for Street Signage Inventory Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider the third and final amendment to the engineering services agreement
with Stanley Consultants for related engineering services on the subject project.
RECOMMENDATION
It is recommended that the City Council approve the Third Amendment to the engineering
services agreement with Stanley Consultants for the Street Signage Inventory Project in the
amount of$100,000 and authorize the City Manager to execute the necessary documents.
BACKGROUND
At its meeting on April 27, 2005, the City Council authorized an agreement with Stanley
Consultants for a multi-year project to inventory and condition rate street signage throughout the
City. The first two year's scope included a visual survey of all signs on City maintained arterial
and collector streets and the development of bid specifications for a sign replacement contract to
address visually deficient signs. This work was completed.
Amendment No. 1, approved at the meeting on August 9, 2006, authorized the work plan for the
third year of the project including, starting the systematic examination of the correctness of sign
installations through out the City, placing an identity tag on each sign, testing its reflectivity,
determining its location with GPS and downloading the information into our computerized
management system for approximately one third of the City. This work is also complete.
Amendment #2, approved on June 13, 2007, authorized the annual work plan for 2007 to do
another section of the City. This phase has also been completed. This final amendment
authorizes a work plan that will complete the inventory and the loading of all the data into the
department's computerized maintenance management system and the City's GIS mapping
system.
r
Third and Final Amendment with Stanley Consultants for Street Signage Inventory
June 20, 2008
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The cost of the Third Amendment with Stanley Consultants is $100,000. Funds for the
amendment are budgeted ($500,000) and available ($104,570) in the Riverboat Fund, account
number 275-0000-791.93-80, "Public Ways", project number 039587, "Street Signage
Survey/Upgrade Project."
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to authorize the Third Amendment to the agreement with
Stanley Consultants as recommended
2. The City Council may choose not to authorize the Third Amendment to the agreement
with Stanley Consultants
Respectfully submitted for Council consideration.
JL