08-167 Resolution No. 08-167
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
THE KENNETH COMPANY FOR GRANT SCHOOL PARK IMPROVEMENTS
WHEREAS, the City of Elgin has heretofore entered into a contract with the Kenneth
Company for Grant School Park improvements; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: July 9, 2008
Adopted: July 9, 2008
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
� = vx,, ' Change Order
City of Elgin
OR&TEncE�tr
ELGIN, ILLINOIS
PROJECT 222210
CHANGE ORDER No. 1 AND FINAL
CONTRACT: Grant School Park (Bid No 07-117)
SCOPE: This change order involves a number of items that are necessary to make other elements
workable or safer for the public. The demolition of the school and site clearing left this parcel devoid of
any topsoil and therefore topsoil must be imported to the site in order to grow a good stand of grass.
There is also an existing concrete retaining wall on the east property edge that is falling into the
neighbor's garage and driveway. It is a hazardous situation and has to be rectified. This wall must be
removed and replaced with a segmental retaining wall. Almost directly on top of the wall is a 10' tall
chain link fence that is damaged, falling over and also must be removed. The original contract includes
a new short fence to be erected in its place. A number of undesirable trees have grown up through the
fence and the retaining wall and must be removed as a result.
Finally, a fence enclosure is desired for the new skate park for public safety reasons. After recently re-
searching how other park districts/departments secure skate parks, it became evident that such a fence
was necessary for this location. Neighbors have voiced their support for this fence. The Kenneth Com-
pany will he responsible to complete all of these items.
REASONS FOR CHANGE: The work outlined above was omitted from the bid documents
however the work is essential for the success of the project. The change order is in the best in-
terests of the City of Elgin and authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as
to scope and costs to include the improvements outlined above
ORIGINAL CONTRACT AMOUNT: $264,703.00
CHANGE ORDER No. I
Remove 10' chain link fence $2,593.50
Remove trees along property edge $3,289
Remove concrete wall $7,468
Regrade area along fence line, remove asphalt $2,814
Install segmental retaining wall $12,800
Import 190 cu.yds. of topsoil and grade on-site, seed and blanket $11,877
Furnish and install 8' fence around perimeter of skate park $20,262
TOTAL FOR CHANGE ORDER NO.1: ADD $61,103.50
TOTAL REVISED CONTRACT AMOUNT: $325,806.50
The original amount of the contract with The Kenneth Company is $264.703. Change Order No. 1 will
increase the original contract amount by a total of$61,103.50, which represents twenty-three percent
(23%) of the original contract amount. The new contract amount, inclusive of all change orders is
$325,806.50.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1 AND FINAL
[INSERT DATE FROM COW MEMO]
Agreed to this W day ofA•J rz-- , 2008.
Recommended by:
Parks and Recreation Department]
BY: Pct.0 Y
Title: 'a%�/ Veyei 01;11\4e4 Lo OrAvt /
Date: Cp\2ol 0 a
Signature: eipa�
,,G,,_
Accepted by:
The Kenneth Company
Party of the Second Part (Contractor)
BY: M i L c.e.1 \orz,
Title: -{7r.12,-Y-,6.4,r
Date: & • (22- 0(5
..a
Signature: (7- 1
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Olufemi Folarin
Title: City Manager
Datc: [ ^1k,
Signature: CIL% \
ti
3.
June 19, 2008 4F t
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
Randy Reopelle, Director of Parks and Recreation
SUBJECT: Change Order No. 1 to Bid#07-117 for Grant School Park Improvements
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve Change Order No. 1 to the contract with the Kenneth Company to
address various items required to complete Grant School Park.
RECOMMENDATION
It is recommended that the City Council approve Change Order No. 1 with the Kenneth
Company for Grant School Park Improvements in the amount of$61,103.50.
BACKGROUND
On November 14, 2007, the City Council awarded a contract to the Kenneth Company in the
amount of$264,703 for improvements to Grant School Park. Work on the park has progressed
well with the project about 90% complete. A ribbon cutting and park dedication event are
tentatively planned for July 26 for this park.
The demolition of the school and site clearing left this parcel devoid of any topsoil and therefore
topsoil had to be imported to the site in order to grow a good stand of grass. There was an
existing concrete retaining wall on the east property edge that was falling into the neighbor's
garage and driveway. It was a hazardous situation that had to be rectified. This wall was
removed and replaced with a segmental retaining wall. Almost directly on top of the wall was a
damaged 10 foot tall chain link fence that needed to be removed and replaced. A number of
undesirable trees had grown up through the existing fence and retaining wall and they also had to
be removed. Finally, it was decided a fence enclosure was needed for the new skate park for
public safety reasons.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Grant School Park Neighbors Association
Change Order No. 1 to Bid#07-117 for Grant School Park Improvements
June 19, 2008
Page 2
FINANCIAL IMPACT
The cost of this change order with the Kenneth Company will total $61,103.50. To
accommodate this change order, the total budget for this project must be increased by $33,608,
from $372,387 to $405,995. There is currently $372,387 budgeted and $27,496 available in the
Riverboat Fund, account number 275-0000-791.92-37, "Park Development and Acquisition,"
project number 509681. The additional amount required of$33,607.90 will be paid out of the
Park Development Fund, account number 340-0000-795.92-32, "Land Improvements,"project
number 509681 where $33,608 is budgeted and $33,608 remains available.
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve Change Order No. 1 with the Kenneth
Company for Grant School Park Improvements in the amount of$61,103.50.
2. The Council may choose not to approve Change Order No. 1 with the Kenneth Company
for Grant School Park Improvements in the amount of$61,103.50.
Respectfully submitted for Council consideration.
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