08-150 Resolution No. 08-150
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THF, CONTRACT WITH
CSR ROOFING INC. FOR THE POLICE AND PUBLIC WORKS FACILITIES
WHEREAS,the City of Elgin has heretofore entered into a contract with CSR Roofing Inc.
for police facility roof replacement, curb installation for futureskylights and public works facility
woodnailer replacement; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and ids hereby authorized and directed to
execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: June 11, 2008
Adopted: June 11, 2008
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
OF ,
Ike
` City of Elgin Change Order
•
ELGIN,ILLINOIS
PROJECT No.339898
CHANGE ORDER No. 1
CONTRACT: Roof Replacement Police Facility and PW(Bid No; 07-090)
SCOPE: Upon removal of the existing roof at the Police Facility it was discovered that there was a change
in the decking material that was not foreseen at the time of the bid.This change in material also hid a large
area of wet insulation. The change is to replace the wet insulation and add an expansion joint between the
two roof deck materials.
We have found a product that makes use of daylight harvesting to rduce the energy usage inside the build-
ing. Because this product would require several penetrations through the roof it will be far more cost
effective to install the curbs and flashings for the daylight collectors during the roof project then at a later
date. The change would involve deleting the existing skylights and installing 150 curbs and flashings with
the daylight collectors to be bid and added at a later time.
REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is au-
thorized by law. The necessity for the changes was unforeseen at the time of the original
agreement,and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as
to scope and costs to include additional insulation work at the Police Facility and the installation of
curbs for future skylights at the Public Works Facility
ORIGINAL CONTRACT AMOUNT: $1,385,547.00
CHANGE ORDER No. 1
Police Facility
Insulation on concrete and
Expansion Joint Police Facility $72,660.00
Replacement of wet insulation $20,880 .00
Move two drains $805.00
Temporary repairs to leaks $4820.00
Public Works
Skylight change Public Works $29,768.00
Perimeter nailer replacement $19,321.00
TOTAL FOR CHANGE ORDER NO. 1: ADD $148,254.00
TOTAL REVISED CONTRACT AMOUNT: $1,533,801.00
The original amount of the contract with CSR Roofmg, Inc. is $1,385,547.00. Change Order No. 1 totaling
$148,254.00 will increase the original contract amount by a total of$148,254.00, that sum representing
eleven percent(11%)of the original contract amount. The new conttact amount, inclusive of all change or-
ders is$1,533,801.00.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1
May 23,2008
Agreed to this\1 day of , 2008.
Recommended by:
Building Maintenance Department
By: _Rich Hoke
Title: Buildin l Maintenance Su•erintendent
Date:
Signature:
�� fZ
Accepted by:
CSR Roofmg, Inc.
Party of the Second Part (Contractor)
By: _Mario Cairo
Title: 5\ -)1---
Date: 5 ' I O
Signature: 1
•
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Olufemi Folarin
Title: City Manager
Date:
\ \
Signature: �,b_
F:\Legal Dept\forms\Change Order orm.doc
,
May 22, 2008
t
TO: Mayor and Members of the City Council !.11I 4
FROM: Olufemi Folarin, City Manager
Rich Hoke, Building Maintenance Superintendent
SUBJECT: Change Order No. 1 for Bid #07-090 2007 Roofing
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve a change order in the contract with CIS Roofing, Inc. for replacement of
damaged insulation at the Police Facility, the installation of curbs for future skylights and the
replacement of rotted wood nailers at the Public Works Facility.
RECOMMENDATION
It is recommended that the City Council approve Change Order No. 1 with CSR Roofing, Inc. of
Oak Park, IL in the amount of $148,254 for replacement of damaged insulation at the Police
Facility, the installation of curbs for future skylights and the replacement of rotted wood nailers
at the Public Works Facility.
BACKGROUND
On September 12, 2007, the City Council awarded a contract to CSR Roofing, Inc. in the amount
of$1,385,547 for the replacement of roofs on the Police Facility, Public Works, Slade Avenue
Water Plant and the Lord's Park Restroom building.
As the project progressed at the Police Facility, it was discovered that a very significant amount
of insulation over the concrete deck was wet and had to be replaced. Since there had been no
leaks in this area there was no prior indication of this issue, Council was informed of this
condition in a memo sent on December 13, 2007. Some additional repairs and insulation
replacement were also completed at the Police Facility.
As the contractor began the work at the Public Works Facility, rotted wood nailing blocks at the
perimeter of the building were discovered and needed to be replaced. Unit pricing for this work
was included with the bid. In order to harvest additional daylight, a product which is a form of
skylight was investigated. Having the roofing contractor install curbs for this product during the
roofing project can save approximately $70,000 on the installation. It is planned to budget for
Change Order No. 1 to Bid #07-090—Roofing 2007
May 22, 2008
Page 2
the skylight installation in 2009. The contractor has also found roof decking that is rusted
through and needs to be replaced. Plans are to continue replacing the decking as needed with a
final change order brought to the Council for approval at the end of the project. Periodic updates
will be provided as additional information is uncovered.
A copy of Change Order No. 1 is attached for your information.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The cost of this change order with CSR Roofing, Inc. will total $148,254.00. Currently there is
$1,450,000 budgeted and $11,840 available in the Riverboat Fund, account number 275-0000-
791.93-36, "Major Repairs/Buildings," project number 39898 "Roof Replacement". The
monies required to fund the change order ($136,414) are recommended to be transferred from
the recently finalized 2007 Street Rehabilitation Program, project number 59909B,
"Gifford/Hill"where $147,095 remains available.
LEGAL IMPACT
None
ALTERNATIVES
1. The Council may choose to approve Change Order No. 1 with CSR Roofing, Inc.
2. The Council may choose not to approve Change Order No. 1 with CSR roofing, Inc.
Respectfully submitted for Council consideration.
Rh
Attachment
Change Order No. 1 to Bid#07-090—Roofing 2007
May 22, 2008
Page 3
ELGIN,ILLINOIS
PROJECT No.339898
CHANGE ORDER No. 1
CONTRACT:Roof Replacement Police Facility and PW(Bid No.07-090)
SCOPE:Upon removal of the existing roof at the Police Facility it was discovered that there was a change in the
decking material that was not foreseen at the time of the bid. This change in material also hid a large area of wet
insulation. The change is to replace the wet insulation and add an expansion joint between the two roof deck
materials.
We have found a product that makes use of daylight harvesting to reduce the energy usage inside the building.
Because this product would require several penetrations through the roof it will be far more cost effective to install
the curbs and flashings for the daylight collectors during the roof project then at a later date.The change would
involve deleting the existing skylights and installing 150 curbs and flashings with the daylight collectors to be bid
and added at a later time.
REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is authorized by law.
The necessity for the changes was unforeseen at the time of the original agreement,and the changes contemplated
hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as to scope and
costs to include additional insulation work at the Police Facility and the installation of curbs for future skylights at
the Public Works Facility
ORIGINAL CONTRACT AMOUNT: $1,385,547.00
CHANGE ORDER No. 1
Police Facility
Insulation on concrete and
Expansion Joint Police Facility $72,660.00
Replacement of wet insulation $20,880.00
Move two drains $805.00
Temporary repairs to leaks $4820.00
Public Works
Skylight change Public Works $29,768.00
Perimeter nailer replacement $19,321.00
TOTAL FOR CHANGE ORDER NO. 1: ADD $148,254.00
TOTAL REVISED CONTRACT AMOUNT: $1,533,801.00
The original amount of the contract with CSR Roofing,Inc. is$1,385,547.00. Change Order No. 1 totaling
$148,254.00 will increase the original contract amount by a total of$148,254.00,that sum representing eleven
percent(11%)of the original contract amount. The new contract amount, inclusive of all change orders is
$1,533,801.00.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
Change Order No. 1 to Bid#07-090—Roofing 2007
May 22, 2008
Page 4
CHANGE ORDER No. 1
May 23,2008
Agreed to this day of ,2008.
Recommended by:
Building Maintenance Department
By:_Rich Hoke
Title: Building Maintenance Superintendent
Date:
Signature:
Accepted by:
CSR Roofing,Inc.
Party of the Second Part(Contractor)
By: Mario Cairo
Title:
Date:
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Olufemi Folarin
Title: City Manager
Date:
Signature:
F:\Legal Dept\fonns\Change Order Fonn.doc