08-11 Resolution No. 08-11
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin, City Manager, is hereby authorized and directed to distribute grants to the
following youth sports organizations for the purposes specified herein and pursuant to the terms and
conditions in the agreements between the City of Elgin and the respective youth sports organizations:
League Project Request
Elgin American Little League 8 Dugout Benches $ 3,500
8 Picnic Tables $ 3,700
Backstop Overhang Field 4 $ 2,157
TOTAL $ 9,357
American Legion Bullpen repair and lights $ 1,500
TOTAL $ 1,500
Elgin Classic Little League Fencing Repairs $ 5,000
Water Line Supply $ 3,000
Security Lighting $ 2,000
Field Improvements $ 2,000
TOTAL $ 12,000
Elgin Continental Little League Bleachers and Shade Structure $ 12,000
TOTAL $ 12,000
Elgin National Little League Stair Replacement and Fence Repairs $ 6,000
TOTAL $ 6,000
Babe Ruth Teener League Grade and Replace Infields $ 9,015
TOTAL $ 9,015
Elgin Youth Football Pad Repair and Replacement $ 1,775
Gas Line for Grilling $ 550
Blacktop Seal Coating $ 875
TOTAL $ 3,200
Elgin Kickers 3, 7'x 21' Goals $ 3,900
Expanded Shed $ 650
2 Shooting Goals $ 1,200
TOTAL $ 5,750
' Training Coach's Training for all Leagues $ 4,000
TOTAL $ 4,000
Contingency* $ 4,058
Total Grant Allocation $ 66,880
* Remaining contingency funds will be allocated to Continental Little League for additional bleacher
replacement after all bills are paid.
s/ Ed Schock
Ed Schock, Mayor
Presented: January 23, 2008
Adopted: January 23, 2008
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
4
January 4, 2008 -''
•
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
Randy Reopelle, Parks and Recreation Director °" ''1'/''' °'''!l
SUBJECT: 2008 Youth Sports Capital Improvement Grants
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider the 2008 Youth Sports Capital Improvement Grants.
RECOMMENDATION
It is recommended that the City Council approve the 2008 Youth Sports Capital Improvement
Grants totaling $66,880, as recommended by the Parks and Recreation Advisory Board.
BACKGROUND
In the 2008 budget, the City Council has allocated $66,880 to distribute among Elgin youth sport
organizations. To be eligible, these organizations must meet the criteria as established by the
Parks and Recreation Advisory Board. Among this criterion is the requirement that each league
have a signed lease agreement on file with the Parks and Recreation Department as well as the
appropriate amount of insurance coverage. Each league recommended for funding must have
completed their previous year's projects before additional funding will be allocated. In addition,
each league must provide the Parks and Recreation Advisory Board with a season recap and a
five-year capital improvement plan.
Listed below are the funding requests for the 2008 season as approved by the Parks and
Recreation Advisory Board at their November 27, 2007, meeting:
League Project Request
Elgin American Little League 8 Dugout Benches $ 3,500
8 Picnic Tables $ 3,700
Backstop Overhang Field 4 $ 2,157
TOTAL $ 9,357
American Legion Bullpen repair and lights $ 1,500
TOTAL $ 1,500
2008 Youth Sports Capital Improvement Grants
January 4, 2008
Page 2
Elgin Classic Little League Fencing Repairs $ 5,000
Water Line Supply $ 3,000
Security Lighting $ 2,000
Field Improvements $ 2,000
TOTAL $ 12,000
Elgin Continental Little League Bleachers and Shade Structure $ 12,000
TOTAL $ 12,000
Elgin National Little League Stair Replacement and Fence Repairs $ 6,000
TOTAL $ 6,000
Babe Ruth Teener League Grade and Replace Infields $ 9,015
TOTAL $ 9,015
Elgin Youth Football Pad Repair and Replacement $ 1,775
Gas Line for Grilling $ 550
Blacktop Seal Coating $ 875
TOTAL $ 3,200
Elgin Kickers 3, 7'x 21' Goals $ 3,900
Expanded Shed $ 650
2 Shooting Goals $ 1,200
TOTAL $ 5,750
Training Coach's Training for all Leagues $ 4,000
TOTAL $ 4,000
Contingency* $ 4,058
Total Grant Allocation $ 66,880
* Remaining contingency funds will be allocated to Continental Little League for additional
bleacher replacement after all bills are paid.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Input was received from the youth sport organizations at the October 30, 2007, Parks and
Recreation Advisory Board meeting.
FINANCIAL IMPACT
The cost of the grant awards (including contingency) to the various organizations would total
$66,880. There are sufficient funds budgeted ($66,880) and available ($66,880) in the Riverboat
2008 Youth Sports Capital Improvement Grants
January 4, 2008
Page 3
Operating Fund, account number 275-0000-791.80-44, Youth Sports Grants, to fund these
improvements.
LEGAL IMPACT
None
ALTERNATIVES
1. The Council may choose to approve the 2008 Youth Sports Capital Improvement Grants
for $66,880 as recommended by the Parks and Recreation Advisory Board.
2. The Council may choose not to approve the 2008 Youth Sports Capital Improvement
Grants for$66,880 as recommended by the Parks and Recreation Advisory Board.
Respectfully submitted for Council consideration.
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